Loading...
HomeMy WebLinkAbout2026 03-17 CDRB Meeting Minutes March 17, 2026 Community Design Review Board Meeting Minutes 1 MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, March 17, 2026 City Hall, Council Chambers 1830 County Road B East A. CALL TO ORDER A meeting of the Board was held and called to order at 6:02 p.m. by Chairperson Kempe B. ROLL CALL Bill Kempe, Chairperson Present Tom Oszman, Vice Chairperson Present Jason Lamers, Boardmember Present Ananth Shankar, Boardmember Present (attended remotely via Zoom) Staff Present: Elizabeth Hammond, Planner C. APPROVAL OF AGENDA Boardmember Lamers moved to approve the agenda as presented. Seconded by Vice Chairperson Oszman Ayes – All (via roll call) The motion passed. D. APPROVAL OF MINUTES 1. January 20, 2026 Community Design Review Board Meeting Minutes Boardmember Lamers moved to approve the January 20, 2026 Community Design Review Board Meeting Minutes as submitted. Seconded by Vice Chairperson Oszman Ayes – All (via roll call) The motion passed. E. NEW BUSINESS 1. Design Review Resolution, St. John’s Hospital Expansion, 1575 Beam Avenue East Elizabeth Hammond, Planner, gave the presentation. Danielle Gathje, Vice President of Hospital Operations for M-Health Fairview St John’s Hospital, addressed the board and answered questions. Representatives from HDR, Inc., the Project Architect, provided building materials for the board to review. Board members shared comments. Chairperson Kempe moved to approve a design review resolution to construct a four‑story 189,600 square foot addition to St. John’s Hospital at 1575 Beam Avenue East, with the friendly amendment to Section 3.01, Item 6 to remove the requirement for rooftop-mounted equipment to be screened: ground-mounted equipment shall be screened per city ordinance; the design board has waived the requirement for rooftop-mounted equipment. March 17, 2026 Community Design Review Board Meeting Minutes 2 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 M Health Fairview has requested approval of design review to construct a four ‑story, 189,600 square foot hospital building addition. 1.02 The property is located at 1575 Beam Avenue East and is legally described as: PIN: 03-29-22-13-0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: The Southwest Quarter of the Northeast Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, according to the Government Survey thereof except the following parcels: The East 40.00 feet of said Southwest Quarter of the Northeast Quarter lying northerly of the South 660.00 feet thereof. Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter, being the center of said Section 3, said point being marked by a Ramsey County monument; thence along the west line of said Southwest Quarter of the Northeast Quarter, North 00 degrees 01 minutes 40 seconds East, assumed basis of bearing, a distance of 703.29; thence on a bearing of East 437.93 feet to the point of beginning; thence continuing on a bearing of East 264.24 feet; thence on a bearing of South 124.13 feet; thence on a bearing of West 264.24 feet; thence on a bearing of North 124.13 feet to the point of beginning. Subject to easements of record. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action March 17, 2026 Community Design Review Board Meeting Minutes 3 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans dated March 17, 2026. Approval is subject to the applicant doing the following: 1. If the city has not issued a building permit for this project, repeat this review in two years. 2. All fire marshal and building official requirements must be met. 3. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, March 6, 2026. 4. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated February 24, 2026. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. All ground-mounted and roof-mounted mechanical equipment shall be screened according to the ordinance. Roof-mounted mechanical equipment is not required to be screened but shall be painted to match the building. 7. Any identification or monument signs for the project must meet the comprehensive sign plan requirements for this campus and be designed to be consistent with the project's building materials and colors. 8. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Submit a revised site plan showing the proposed new retaining wall near Beam Avenue to be setback at least five feet from all property lines. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. March 17, 2026 Community Design Review Board Meeting Minutes 4 b. The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 11. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Boardmember Lamers Ayes – All (via roll call) The motion passed. This item will go to the city council on April 13, 2026 2. Design Review Resolution, Redeeming Love Church, 2425 White Bear Avenue North Elizabeth Hammond, Planner, gave the presentation. Brad Stamp, Redeeming Love Church, and Dennis Batty, Dennis Batty & Associates Group, Inc, addressed the board and answered questions. Board members shared comments. Vice Chairperson Oszman moved to approve the design review resolution for exterior facade updates and a building expansion to Redeeming Love Church, located at 2425 White Bear Avenue North, subject to certain conditions of approval. A friendly amendment by Chairperson Kempe: at this time, the design board does not recommend landscaped islands in the lot. A friendly amendment by Boardmember Lamers: the applicant will work with staff to identify if a bird nesting can be achieved on the beam of the front entrance. DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Redeeming Love Church has requested design review for an expansion to the building and updates to the exterior façade at 2425 White Bear Avenue North. 1.02 The property at 2425 White Bear Avenue North is legally described as: Parcel A All that certain real estate situated in the State of Minnesota, Ramsey County, Village of Maplewood, and more particularly described as follows: That portion of the West 1 /2 of the North 1 /5 of the Southwest 1 /4 of the Southeast 1 /4 of the Northwest 1/4 of Section 11. Township 29, Range 22 lying West of White Bear Avenue, except that part thereof which lies Easterly of a line run parallel with 85 feet Westerly of the following described line: From a point on the West line of said Section 11, distant 718. 7 feet South of the West 1/4 corner thereof, run Westerly at an angle of 90 degrees 30 minutes with said West section line (measured from South to West) for 204 feet; thence deflect to the right at an angle 90 degrees 00 minutes for 37.5 feet to the point of beginning of line to be described; thence deflect to the right at an angle of 90 degrees 00 minutes for 260.04 feet; thence deflect to the right at an angle of 3 degrees 12 minutes for 394.21 feet; thence deflect to the left at March 17, 2026 Community Design Review Board Meeting Minutes 5 an angle of 49 degrees 14 minutes for 308.85 feet; thence deflect to the right at an angle of 20 degrees 30 minutes for 443.06 feet; thence deflect to the left at an angle of 37 degrees 32 minutes for 375.94 feet; thence deflect to the left on a 4 degree 30 minute curve (Delta Angle 24 degrees 48 minutes) for 551.11 feet and there terminating. Less that portion of property conveyed to the County Ramsey, including the right of access to White Bear Road, in connection with condemnation action filed by the County of Ramsey, State of Minnesota vs. Brookille Energy and Properties, Inc., et al. in the District Court, Second Judicial District, Count of Ramsey, State of Minnesota - File No. 463842. Abstract Property Parcel B The East 711.88 feet of the South Half of the Southwest Quarter of the Northwest Quarter of Section 11, Township 29, Range 22, except that part thereof which lies Easterly of a line run parallel with and distant 85 feet Westerly of the following described line: From a point on the West line of said Section 11, distance 718. 7 feet South of the West Quarter corner thereof, run Westerly at an angle of 90 degrees 30 minutes with said West section line (measured from South to West) for 204 feet; thence deflect to the right at an angle of 90 degrees 00 minutes for 37.5 feet to the point of beginning of line to be described; thence deflect to the right at an angle of 90 degrees 00 minutes for 260.04 feet; thence deflect to the right at an angle of 3 degrees 12 minutes for 394.21 feet; thence deflect to the left at an angle of 49 degrees 14 minutes for 308.85 feet; thence deflect to the right at an angle of 20 degrees 30 minutes for 443.06 feet; thence deflect to the left at an angle of 37 degrees 32 minutes for 375.94 feet; thence deflect to left on a 4 degree 30 minutes curve (Delta Angle 24 degrees 48 minutes) for 551.11 feet and there terminating. Torrens Property Property Identification Number: 112922230010 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. Community Design Review Board Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: March 17, 2026 Community Design Review Board Meeting Minutes 6 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal, city engineer, and building official must be met. 3. The applicant will meet the requirements outlined in the Engineering Review dated March 2, 2026. 4. The applicant will submit updated plans as required by the building official showing that the proposed addition and remodeling will meet the minimum requirements of the Minnesota State Building Code. 5. Prior to issuance of a grading permit, the applicant must submit a tree removal and replacement plan and a revised landscape plan that removes invasive species and shows replacement species as recommended by environmental review staff. 6. The applicant shall submit an updated photometric site plan ensuring all existing and proposed lighting follows city ordinance requirements. All lights on the building and throughout the parking lot must be downcast. If existing lights do not meet city requirements, they must be removed or replaced. The lighting plan must be submitted with the building permit plans. 7. Rooftop vents and mechanical equipment shall be hidden from view from all sides of the property, screened as required by city ordinance, and always maintained. 8. All trash receptacles shall be screened entirely inside a trash enclosure as required by city ordinance and consistently maintained. The trash enclosure and gate shall be 100 percent opaque. The gate shall be protected by concrete-filled steel posts or the equivalent, anchored in the ground at the front corners of the structure. If the enclosure is masonry, the protective posts may be omitted. In all instances, the enclosure must be designed, constructed, and painted in a manner compatible with the building and kept in good repair. 9. The applicant will review the existing striped stalls and drive access aisles on the site, repaint the parking spaces where necessary, and repair any areas with deficient pavement. The applicant will provide a parking plan with the building permit plans for staff approval. 10. This approval does not include signage. Any proposed changes to the site’s signage must meet the city’s ordinance requirements, and the applicant must apply for a sign permit before installation. 11. Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. The applicant shall provide a tree removal and replacement plan and an updated landscape plan. c. The applicant will provide an updated photometric plan. d. The applicant shall provide a trash enclosure plan. March 17, 2026 Community Design Review Board Meeting Minutes 7 e. The applicant shall provide a parking plan. 12. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas if not completed or disturbed during construction. d. Install all required outdoor lighting as approved by city staff. e. Install all required sidewalks and trails. 13. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 14. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Chairperson Kempe Ayes – All (via roll call) The motion passed. This item will go to the city council on April 13, 2026 3. 2025 CDRB Annual Report Elizabeth Hammond, Planner, gave the presentation and answered questions from the Board. This item will go to the City Council on April 13, 2026, and Chairperson Kempe will attend to represent the CDRB. 4. Election of Officers (No Report) Elizabeth Hammond, Planner presented the item. Vice Chairperson Oszman nominated Chairperson Kempe as Chairperson of the Community Design Review Board for 2026. Chairperson Kempe nominated Vice Chairperson Oszman as Vice Chairperson of the Community Design Review Board for 2026. Boardmember Lamers moved to elect Chairperson Kempe as Chairperson and Vice Chairperson Oszman as Vice Chairperson of the Community Design Review Board for 2026. March 17, 2026 Community Design Review Board Meeting Minutes 8 Seconded by Boardmember Shankar Ayes – All (via roll call) The motion passed. F. UNFINISHED BUSINESS None G. BOARD PRESENTATIONS None H. STAFF PRESENTATIONS None I. VISITOR PRESENTATIONS None J. ADJOURNMENT Chairperson Kempe adjourned the meeting at 7:04 p.m.