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HomeMy WebLinkAbout2026-03-23 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 23, 2026 City Hall, Council Chambers Meeting No. 06-26 Pursuant to Minn. Stat. 13D.02, one or more councilmembers may be participating remotely A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. March 09, 2026 City Council Workshop Minutes 2. March 09, 2026 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Summarize Conclusions of the City Manager Performance Evaluation 4. Resolution for Commissioner Appointments 5. Resolution for Commissioner Reappointments G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Criminal Justice Data Network a. Resolution Approving State of Minnesota Joint Powers Agreements with the City of Maplewood on Behalf of its City Attorney b. State of Minnesota Joint Powers Agreement for Criminal Justice Data Network c. Court Data Services Subscriber Amendment to CJDN Subscriber Agreement 3. Resolution Accepting Donation from Meyer Family and Friends 4. LHB Professional Services Agreement for Phase 2 Harvest Park Improvements 5. Four Seasons Tennis Court Replacement 6. Purchase of Fleet Mechanics Tool Sets 7. DNR Local Trail Connections Grant 8. MnDOT Trunk Highway 5 Improvements, City Project 25-10 a. Resolution Entering into a Cooperative Construction Agreement b. Resolution Approving Amendment #1 of Limited Use Permit # 6230-0224 9. Blood Services Agreement with Health Partners Laboratories 10. Purchase of Police Radios H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution of Support for the Revised Bronze Line Locally Preferred Alternative 2. 2026 Maplewood Street Improvements, City Project 25-21 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30P.M. Monday, March 9, 2026 City Hall, Council Chambers A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at5:31 p.m.by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, Councilmember Present Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA Councilmember Cavemoved toapprove the agenda. Seconded by CouncilmemberLee Mayor Abrams requested the order of the agenda be changed to hear agenda item E1 before D1. Seconded by Councilmember Cave Ayes – All The motion passed. D.UNFINISHED BUSINESS 1.Presentation on Maplewood Community Center Pre-Design This item was moved tobe heard after agenda item E1. E.NEW BUSINESS 1.Board and Commission Interviews City Manager Sable introduced the agenda item.Mayor Abrams assigned the interview questions to council. The following candidates were interviewed: Deborah SchneidermanEnvironmental & Natural Resources Commission Frank Marchio Parks & Recreation Commission March 9, 2026 Council Manager Workshop Minutes 1 Council Packet Page Number 1 of 245 E1 No action required. D1. Presentation on Maplewood Community Center Pre-Design Agenda item D1 was moved to be heard after agenda item E1. Assistant City Manager/HR Director Darrow began the discussion. Jennifer Anderson-Tuttle and Christopher Laabs, with LSE Architects, gave the presentation.Council shared comments and opinions. City Manager Sable provided further information. No action required. E1 continued: An additional interview was conducted from agenda item E1. The following candidate was interviewed: Joel Peiffer Heritage PreservationCommission 2.Safe and Stable Communities Discussion City Manager Sable andCommunity Development Director Parr gave the presentationand answered questions of council. Council discussed the presented options. No action required. 3.Street Assessment Rate Discussion Public Works Director Love gave the presentation.City Manager Sable provided additional information. Council asked questions and shared comments. No action required. F.ADJOURNMENT Mayor Abramsadjourned the meetingat7:08p.m. March 9, 2026 Council Manager Workshop Minutes 2 Council Packet Page Number 2 of 245 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 9, 2026 City Hall, Council Chambers Meeting No. 05-26 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:13p.m.byMayor Abrams. Mayor Abrams spoke on the possible transformation of the Maplewood Community Center and encouraged everyone toview the workshop orattend the open houses. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following was added to Council Presentations Gun Range CouncilmemberLeemoved to approve theagenda as amended. Seconded by CouncilmemberCave Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.February 23, 2026 City Council WorkshopMinutes CouncilmemberJuenemannmoved to approve the February 23, 2026City Council Workshop Minutes assubmitted. Seconded by CouncilmemberCaveAyes – All The motion passed. 2.February 23, 2026City CouncilMeeting Minutes CouncilmemberLeemoved to approve the February 23, 2026City Council Meeting Minutes assubmitted. March 9, 2026 City Council Meeting Minutes 1 Council Packet Page Number 3 of 245 E2 Seconded by CouncilmemberJuenemannAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations Gun Range Mayor Abrams provided an update on the gun rangelocated in south Maplewood. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. CouncilmemberLeemoved toapprove agenda items G1-G5. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 1.Approval of Claims CouncilmemberLeemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,220,031.35 Checks # 125081 thru # 125122 dated 2/24/26 $ 567,061.19 Checks # 125123 thru # 125157 dated 3/03/26 $ 1,118,527.22 Disbursements via debits to checking account dated 2/16/26 thru 3/1/26 $ 2,905,619.76 Total Accounts Payable PAYROLL March 9, 2026 City Council Meeting Minutes 2 Council Packet Page Number 4 of 245 E2 $ 848,868.75 Payroll Checks and Direct Deposits dated 2/27/26 $ 848,868.75 Total Payroll $ 3,754,488.51 GRAND TOTAL Seconded by Councilmember JuenemannAyes – All The motion passed. 2.Charitable Gambling Policy Modification CouncilmemberLeemoved to approve the changes to the City of Maplewood’s Charitable Gambling Policies. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 3.Bituminous Material Purchase for 2026 Season CouncilmemberLeemoved toauthorize the Street Superintendent to purchase bituminous materials in an amount up to $170,000 for the 2026 street maintenance season. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 4.Gold Line Bus Rapid Transit Ownership and Maintenance Agreement, City Project 14-05 Councilmember Leemoved toapprove the ownership and maintenance agreement for assets constructed with the Gold Line Bus Rapid Transit (BRT) project, City Project 14- 05 and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5.Payroll Consulting Contract Request CouncilmemberLeemoved toauthorize the City Manager to enter into a contract for payroll consulting services in an amount not to exceed $50,000. The City Attorney is authorized to approve any necessary revisions to the contract prior to execution. Seconded by Councilmember Juenemann Ayes – All March 9, 2026 City Council Meeting Minutes 3 Council Packet Page Number 5 of 245 E2 The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS 1.Local Housing Trust Fund Grant Contract Agreement with Minnesota Housing Finance Agency Community Development Director Parr gave the presentation. Councilmember Juenemannmoved to approvethe Local Housing Trust Fund Grant Contract Agreement with the Minnesota Housing Finance Agency and authorize the Mayor and City Manager to execute the document. Seconded by CouncilmemberCaveAyes – All The motion passed. J.NEW BUSINESS 1.Century Ponds Development, 601 Century Avenue South a.Final Plat Resolution b.Preliminary Development Agreement Community Development Director Parr gave thestaff report. Deb Ridgeway, with DR Horton addressed council and provided additional information. Councilmember Leemoved to approvethe final plat resolution to authorize the Century Ponds for 84 single-family and 34 townhomes at 601 Century Avenue South. Resolution 26-03-2475 FINAL PLAT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1.Background. 1.01D.R. Horton and Century Ponds of MN LLC have requested approval of a final plat for Century Ponds,where 84 single-family and 34 townhomes will be constructed. 1.02This final platapplies to the property at 601 Century Avenue South in Maplewood, Minnesota. 1.03The property for the Century Ponds plat is legally described as: March 9, 2026 City Council Meeting Minutes 4 Council Packet Page Number 6 of 245 E2 That part of the Southeast Quarter of the Northeast Quarter, lying Southwesterly of Lower Afton Road as described in Document 1613681, on file and of record in the office of the County Recorder, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Northeast Quarter of the Southeast Quarter, EXCEPT the East 1.6 Rods, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Southeast Quarter of the Southeast Quarter EXCEPT the South 574.00 feet of the West 600.00 feet, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Abstract Property Section 2.Final Plat Standards 2.01City ordinance requires that subdivisions and platting be subject to the procedures and application requirements established in Chapter 34 - Subdivisions of the Maplewood City Code. Section 3.Findings 3.01The proposal meets the specific platting standards. Section 4.City Review Process 4.01The City conducted the following review when considering this final plat request. 1.On September 16, 2025, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the preliminary plat. 2.On October 27, 2025, the city council discussed the preliminary plat. They considered reports and recommendations from the planning commission and city staff and approved the Century Ponds preliminary plat. 3.On March 9, 2026, the city council reviewed the Century Ponds final plat. March 9, 2026 City Council Meeting Minutes 5 Council Packet Page Number 7 of 245 E2 Section 5.City Council 5.01The above described Century Ponds final plat isapprovedbased on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1.All conditions of the Preliminary Plat approval shall remain in full force and effect. 2.Plat approval and release shall be conditional on adherence to all requirements of the city attorney, including, but not necessarily limited to, any express requirements contained in the city attorney’s plat opinion. 3.Prior to the City signing the final plat for recording, the applicant must submit the following: a.A Development Agreement shall be fully executed prior to the release of the Final Plat for recording. b.Applicant shall submit payment of all costs associated with the preliminary plat application. c. Submit revised plans that meet the requirements of the February 24, 2026, Environmental Review. d.Submit revised plans that meet the requirements of the February 23, 2026, Engineering Review Seconded by CouncilmemberVillavicencio Ayes – All The motion passed. Councilmember Villavicenciomoved to approvethe Preliminary Development Agreement with Century Ponds of MN LLC. Seconded by CouncilmemberJuenemannAyes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at7:40p.m. March 9, 2026 City Council Meeting Minutes 6 Council Packet Page Number 8 of 245 F1a CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: City Council REPORT FROM: Michael Sable, City Manage r PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Summary: This item is informational and intended to provide the Council with a forecast of upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: April 13: EDA Meeting 5:30 pm April 27: Workshop Trash and Recycling Request for Proposal (tentative) Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. Maplewood Living Schedule: Author Due DateEdition Lee March 16 April 2026 Villavicencio April 17 May 2026 All assignments are subject to change based on election filings. Council Packet Page Number 9 of 245 F3 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: City Council REPORT FROM: Mike Darrow, Assistant City Manager / Human Resource Director PRESENTER: Marylee Abrams, Mayor AGENDA ITEM: Summarize Conclusions of the City Manager Performance Evaluation Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: Mayor Abrams will provide a summary of the City ManagerÓs Evaluation held in closed session during the workshop. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: SafetyFocus Area: Sustainability Focus Area: Support and develop staff and human resources Development Focus Area: Invest in people and placemaking The City ManagerÓs performance evaluation supports the Strategic Plan by ensuring effective leadership, accountability, and continued progress toward Council priorities, including staff development and community-focused initiatives. Background: Mayor Abrams will provide an overview of City Manager SableÓs annual evaluation. Attachments: None Council Packet Page Number 10 of 245 F4 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Lois Knutson, Senior Administrative Manager PRESENTER: Michael Sable, City Manager AGENDA ITEM: Resolution for Commissioner Appointments Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: On March 9, 2026 the City Council interviewed three candidates for commission openings. Recommended Action: Motion to approve the resolution appointing candidates to respective commissions. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: SafetyFocus Area: Sustainability Focus Area: Cultivate a connected, engaged community Development Focus Area: Strengthen human connection and community growth The cityÓs commissions and boards provide residents with meaningful opportunities to engage in local government and contribute to the decision-making processes. Background: The City currently has vacancies on several boards and commissions: Environmental & Natural Resources Commission: One vacancy; one applicant Heritage Preservation Commission: Two vacancies; one applicant Parks & Recreation Commission: Two vacancies; one applicant The City advertised the vacancies and accepted applications from interested individuals. On March 9, 2026, the City Council conducted interviews with applicants seeking appointments to the CityÓs commissions. Following the interviews, Councilmembers were asked to indicate whether they wished to recommend appointment of each candidate. The results were submitted to staff, tabulated, and used to develop the recommended appointments reflected in the attached resolution. Council Packet Page Number 11 of 245 F4 Pursuant to City ordinance, commission terms are three years in length and are staggered with expiration dates of April 30, September 30, and December 31. Individuals appointed by the City Council will complete the remainder of the term vacated by the previous commissioner. Attachments: 1.Resolution for Appointments Council Packet Page Number 12 of 245 F4, Attachment 1 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be appointed to the following commission or board: Environmental & Natural Resources Commission Deborah Schneiderman term expires September 30, 2029 Heritage Preservation Commission Joel Peiffer term expires April 30, 2028 Parks & Recreation Commission Frank Marchio term expires April 30, 2029 Council Packet Page Number 13 of 245 F5 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Lois Knutson, Senior Administrative Manager PRESENTER: Michael Sable, City Manager AGENDA ITEM: Resolution for Commissioner Reappointments Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: In late 2024 and all of 2025, commissioner reappointments were temporarily put on hold while staff, at the direction of the City Council, conducted a review and analysis of the CityÓs commissions and boards. Staff recommend the City Council approve the reappointment of all individuals whose terms expired during this timeframe. Each reappointment term would expire three years from the prior term expiration date. Recommended Action: Motion to approve the Resolution for Commissioner Reappointments. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: SafetyFocus Area: Sustainability Focus Area: Cultivate a connected, engaged community Development Focus Area: Strengthen human connection and community growth The cityÓs commissions and boards provide residents with meaningful opportunities to engage in local government and contribute to the decision-making processes. Background: Pursuant to City ordinance, commission terms are three years in length and are staggered with expiration dates of April 30, September 30, and December 31. Subject to City Council approval, all individuals whose terms expired between December 31, 2024, and December 31, 2025, will be reappointed to the commission on which they currently serve for an additional three-year term. Each reappointment term would expire three years from the prior term expiration date. Council Packet Page Number 14 of 245 F5 Attachments: 1. Resolution for Commissioner Reappointments Council Packet Page Number 15 of 245 F5, Attachment 1 RESOLUTION FOR COMMISSIONER REAPPOINTMENTS BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby reappoints the following individuals to the indicated commissions and boards for terms as specified: Community Design Review Board Ananth Shankar term expires April 30, 2028 Environmental & Natural Resources Commission David Lates term expires September 30, 2028 Ted Redmond term expires September 30, 2028 Heritage Preservation Commission Richard Currie term expires April 30, 2028 David Hughes term expires April 30, 2028 Parks & Recreation Commission Jason DeMoe term expires April 30, 2028 Kimii Porter term expires April 30, 2028 Planning Commission John Eads term expires December 31, 2027 Allan Ige term expires December 31, 2027 Tushar Desai term expires December 31, 2028 Tom Oszman term expires December 31, 2028 Council Packet Page Number 16 of 245 G1 Council Packet Page Number 17 of 245 G1, Attachments Council Packet Page Number 18 of 245 G1, Attachments Council Packet Page Number 19 of 245 G1, Attachments Council Packet Page Number 20 of 245 G1, Attachments Council Packet Page Number 21 of 245 G1, Attachments Council Packet Page Number 22 of 245 G1, Attachments Council Packet Page Number 23 of 245 G1, Attachments Council Packet Page Number 24 of 245 G1, Attachments Council Packet Page Number 25 of 245 G1, Attachments Council Packet Page Number 26 of 245 G1, Attachments Council Packet Page Number 27 of 245 G1, Attachments Council Packet Page Number 28 of 245 G1, Attachments Council Packet Page Number 29 of 245 G1, Attachments Council Packet Page Number 30 of 245 G1, Attachments Council Packet Page Number 31 of 245 G1, Attachments Council Packet Page Number 32 of 245 G2 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Brian Bierdeman, Public Safety PRESENTER:Brian Bierdeman, Public Safety AGENDA ITEM: Criminal Justice Data Network a.Resolution Approving State of Minnesota Joint Powers Agreements with the City of Maplewood on Behalf of its City Attorney b.State of Minnesota Joint Powers Agreement for Criminal Justice Data Network c.Court Data Services Subscriber Amendment to CJDN Subscriber Agreement Action Requested: Motion Discussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: The City needs to renew the Master Joint Powers Agreement (JPA) and Court Services Amendment, as the previous agreements are set to expire. The purpose of the Master JPA and Court Data Services Amendment is to allow for continued access to BCA data, systems and tools for criminal justice purposes, through the BCA’s criminal justice data communications network (CJDN). Recommended Action: a.Motion to approve the Resolution Approving State of Minnesota Joint Powers Agreements with the City of Maplewood on behalf of its City Attorney – Prosecution Services. b.Motion to approve the State of Minnesota Joint Powers Agreement for Criminal Justice Data Network. c.Motion to approve Court Data Services Subscriber Amendment to CJDN Subscriber Agreement. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Safety Sustainability Development Council Packet Page Number 33 of 245 G2 Background: An updated Joint Powers Agreement with the Bureau of Criminal Apprehension and the State of Minnesota must be signed for the City Attorney – Prosecution Services to continue to receive access to criminal justice data communications. Access to this information is required for the prosecutor to perform their duties. Attachments: 1.Resolution Approving State of Minnesota Joint Powers Agreements with the City of Maplewood on Behalf of its City Attorney – Prosecution Services 2.State of Minnesota Joint Powers Agreement for Criminal Justice Data Network 3.Court Data Services Subscriber Amendment to CJDN Subscriber Agreement Council Packet Page Number 34 of 245 G2, Attachment 1 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF MAPLEWOOD ON BEHALF OF ITS PROSECUTING ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Maplewood, MN on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five-year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota as follows: 1.That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Maplewood on behalf of its Prosecuting Attorney and Police Department, are hereby approved. 2.That the Director of Public Safety, Brian Bierdeman, or his or her successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 3.That the Prosecuting Attorney, Martin Norder, or his or her successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 4.That Marylee Abrams, the Mayor for the City of Maplewood, and Andrea Sindt, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Passed and Adopted by the Council on this 23rd day of March, 2026. CITY OF MAPLEWOOD _________________________________ By: Marylee Abrams Its Mayor ATTEST:____________________________________ By: Andrea Sindt Its City Clerk Council Packet Page Number 35 of 245 G2, Attachment 2 SWIFT Contract Number: 284764 MN0620400 State of Minnesota Joint Powers Agreement This Agreement is between the State of Minnesota, acting through its Department of Public Safety on behalf of the Bureau of Criminal Apprehension ("BCA"), and the City of Maplewood on behalf of its Police Department ("Governmental Unit"). The BCA and the Governmental Unit may be referred to jointly as “Parties.” Recitals Under Minn. Stat. § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46, the BCA must provide a criminal justice data communications network to benefit political subdivisions as defined under Minn. Stat. § 299C.46, subd. 2 and subd. 2(a). The Governmental Unit is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this Agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized political subdivisions in performing their duties. The Governmental Unit wants to access data in support of its official duties. The purpose of this Agreement is to create a method by which the Governmental Unit has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement 1.1 Effective Date. This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration Date. This Agreement expires five years from the date it is effective. 2 Agreement Between the Parties 2.1 General Access. BCA agrees to provide Governmental Unit with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Governmental Unit is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of Access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A.Direct access occurs when individual users at the Governmental Unit use the Governmental Unit’s equipment to access the BCA’s systems and tools. This is generally accomplished by an individual user entering a query into one of BCA’s systems or tools. B.Indirect Access occurs when individual users at the Governmental Unit go to another Governmental Unit to obtain data and information from BCA’s systems and tools. This method of access generally results in the Governmental Unit with indirect access obtaining the needed data and information in a physical format like a paper report. C.Computer-to-Computer System Interface occurs when the Governmental Unit’s computer exchanges data and information with BCA’s computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Governmental Unit employees or contractors may use any of these 1 DPS/BCA CJDN JPA_March 2021 Council Packet Page Number 36 of 245 G2, Attachment 2 SWIFT Contract Number: 284764 MN0620400 methods to use BCA’s systems and tools as described in this Agreement. Governmental Unit will select a method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal Systems Access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may provide Governmental Unit with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. 2.4 Governmental Unit Policies. Both the BCA and the FBI’s Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre-employment), security, timeliness, training, use of the system, and validation. Governmental Unit has created its own policies to ensure that Governmental Unit’s employees and contractors comply with all applicable requirements. Governmental Unit ensures this compliance through appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://bcanextest.x.state.mn.us/launchpad/. 2.5 Governmental Unit Resources. To assist Governmental Unit in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data available at https://bcanextest.x.state.mn.us/launchpad/cjisdocs/docs.cgi?cmd=FS&ID=795&TYPE=DOCS. 2.6 Access Granted. A. Governmental Unit is granted permission to use all current and future BCA systems and tools for which Governmental Unit is eligible. Eligibility is dependent on Governmental Unit (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Governmental Unit’s written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Governmental Unit grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Governmental Unit needs to meet its criminal justice obligations and for which Governmental Unit is eligible. 2.7 Future Access. On written request from the Governmental Unit, BCA also may provide Governmental Unit with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Governmental Unit agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on Access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Governmental Unit agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes Prior Agreements. This Agreement supersedes any and all prior agreements between the BCA and the Governmental Unit regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to Update Information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving the Governmental Unit as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us. 2.11 Transaction Record. The BCA creates and maintains a transaction record for each exchange of data utilizing 2 DPS/BCA CJDN JPA_March 2021 Council Packet Page Number 37 of 245 G2, Attachment 2 SWIFT Contract Number: 284764 MN0620400 its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 7, there must be a method of identifying which individual users at the Governmental Unit conducted a particular transaction. If Governmental Unit uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA’s transaction record meets FBI-CJIS requirements. When Governmental Unit’s method of access is a computer-to-computer interface as described in Clause 2.2C, the Governmental Unit must keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. If a Governmental Unit accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Governmental Unit must have a transaction record of all subsequent access to the data that are kept by the Governmental Unit. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA’s request. 2.12 Court Information Access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Governmental Unit if the Governmental Unit completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by the Governmental Unit under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Governmental Unit’s access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor Personnel Screening. The BCA will conduct all vendor personnel screening on behalf of Governmental Unit as is required by the FBI CJIS Security Policy. The BCA will maintain records of the federal, fingerprint-based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Governmental Unit. 3 Payment The Governmental Unit currently accesses the criminal justice data communications network described in Minn. Stat. §299C.46. The bills are sent annually for a total annual cost of Seven Thousand Six Hundred Eighty and 00/100 Dollars ($7,680.00). The Governmental Unit will identify its contact person for billing purposes, and will provide updated information to BCA’s Authorized Representative within ten business days when this information changes. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA’s Authorized Representative is the person below, or her successor: Name: Katie Meiers, Deputy Superintendent 3 DPS/BCA CJDN JPA_March 2021 Council Packet Page Number 38 of 245 G2, Attachment 2 SWIFT Contract Number: 284764 MN0620400 Address: Minnesota Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Avenue Saint Paul, MN 55106 Telephone: 651-793-2425 Email Address: Kathryn.Meiers@state.mn.us The Governmental Unit’s Authorized Representative is the person below, or his successor: Name: Brian Bierdeman, Chief Address: 1830 County Road B East Maplewood, MN 55109 Telephone: 651-249-2602 Email Address: Brian.Bierdeman@maplewoodmn.gov 5 Assignment, Amendments, Waiver, and Agreement Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, their successors in office, or another individual duly authorized. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party’s actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA’s liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other applicable laws, governs the Governmental Unit’s liability. 7 Audits 7.1 Under Minn. Stat. § 16C.05, subd. 5, the Governmental Unit’s books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Governmental Unit’s records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If the Governmental Unit accesses federal databases, the Governmental Unit’s records are subject to examination by the FBI and BCA; the Governmental Unit will cooperate with FBI and BCA auditors and make any requested data available for review and audit. 4 DPS/BCA CJDN JPA_March 2021 Council Packet Page Number 39 of 245 G2, Attachment 2 SWIFT Contract Number: 284764 MN0620400 7.4 If the Governmental Unit accesses state databases, the Governmental Unit’s records are subject to examination by the BCA: the Governmental Unit will cooperate with the BCA auditors and make any requested data available for review and audit. 7.5 To facilitate the audits required by state and federal law, Governmental Unit is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. 8 Government Data Practices 8.1 BCA and Governmental Unit. The Governmental Unit and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Governmental Unit or the BCA. 8.2 Court Records. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Governmental Unit comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in appropriate circumstances. 9 Investigation of Alleged Violations; Sanctions For purposes of this clause, “Individual User” means an employee or contractor of Governmental Unit. 9.1 Investigation. The Governmental Unit and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Governmental Unit and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Governmental Unit of the suspected violation, subject to any restrictions in applicable law. When Governmental Unit becomes aware that a violation has occurred, Governmental Unit will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber Amendment. None of these provisions alter the Governmental Unit internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Governmental Unit must determine if and when an involved Individual User’s access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Governmental Unit must report the status of the Individual User’s access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User’s access to systems or tools than that made by Governmental Unit and BCA’s determination controls. 9.2.2 If BCA determines that Governmental Unit has jeopardized the integrity of the systems or tools 5 DPS/BCA CJDN JPA_March 2021 Council Packet Page Number 40 of 245 G2, Attachment 2 SWIFT Contract Number: 284764 MN0620400 covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA’s satisfaction. If Governmental Unit’s failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Governmental Unit. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Governmental Unit. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Governmental Unit understands that if it has signed the Court Data Services Subscriber Amendment and if Governmental Unit’s Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Governmental Unit also understands that reinstatement is only at the direction of the Court. 9.3.2 Governmental Unit further agrees that if Governmental Unit believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Governmental Unit may terminate this Agreement at any time, with or without cause, upon 30 days’ written notice to the other party’s Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party’s authorized representative. The Governmental Unit is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 12 Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: Liability; Audits; Government Data Practices; 9. Investigation of Alleged Violations; Sanctions; and Venue. THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK 6 DPS/BCA CJDN JPA_March 2021 Council Packet Page Number 41 of 245 G2, Attachment 2 SWIFT Contract Number: 284764 MN0620400 The Parties indicate their agreement and authority to execute this Agreement by signing below. 1.GOVERNMENTAL UNIT2.DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: _____________________________________________ Name: _____________________________________________ (PRINTED) (PRINTED) Signed: ____________________________________________ Signed: ____________________________________________ Title: ______________________________________________ tle: ______________________________________________ Ti (with delegated authority) (with delegated authority) Date: ______________________________________________ Date: ______________________________________________ 3.CO MMISSIONER OF ADMINISTRATION As delegated to the Office of State Procurement Name: _____________________________________________ (PRINTED) By: ______________________________________________ Signed: ____________________________________________ Date: _____________________________________________ Title: ______________________________________________ (with delegated authority) ADMIN ID#: ________________________________________ Date: ______________________________________________ 7 DPS/BCA CJDN JPA_March 2021 Council Packet Page Number 42 of 245 G2, Attachment 3 COURT DATA SERVICES SUBSCRIBER AMENDMENT TO CJDN SUBSCRIBER AGREEMENT This Court Data Services Subscriber Amendment (“Subscriber Amendment”) is entered into by the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, (“BCA”) and the City of Maplewood on behalf of its Police Department(“Agency”), and by and for the benefit of the State of Minnesota acting through its State Court Administrator’s Office (“Court”) who shall be entitled to enforce any provisions hereof through any legal action against any party. Recitals This Subscriber Amendment modifies and supplements the Agreement between the BCA and Agency, SWIFT Contract Number 284764, of even or prior date, for Agency use of BCA systems and tools (referred to herein as “the CJDN Subscriber Agreement”). Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA systems and tools to access and/or submit Court Records to assist the Agency in the efficient performance of its duties as required or authorized by law or court rule. Court desires to permit such access and/or submission. This Subscriber Amendment is intended to add Court as a party to the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN Subscriber Agreement by reference. The BCA, the Agencyand the Court desire to amend the CJDN Subscriber Agreement as stated below. The CJDN Subscriber Agreement is amended by the addition of the following provisions: 1.TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber Amendment shall be effective on the date finally executed by all parties and shall remain in effect until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment with or without cause by giving written notice to all other parties. The effective date of the termination shall be thirty days after the other party's receipt of the notice of termination, unless a later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15 through 24 shall survive any termination of this Subscriber Amendment as shall any other provisions which by their nature are intended or expected to survive such termination. Upon termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 2.Definitions. Unless otherwise specifically defined, each term used herein shall have the meaning assigned to such term in the CJDN Subscriber Agreement. 1 Council Packet Page Number 43 of 245 G2, Attachment 3 a.“Authorized Court Data Services” means Court Data Services that have been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers (“Master AuthorizationAgreement”) between the Court and the BCA. b. “Court Data Services” means one or more of the services set forthon the Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the current address is www.courts.state.mn.us) or other location designated by the Court, as the same may be amended from time to time by the Court. c. “Court Records” means all information in any form made available by the Court to Subscriber through the BCAfor the purposes of carrying out this Subscriber Amendment, including: i. “Court Case Information” means any information in the Court Records that conveys information about a particular case or controversy, including without limitation Court Confidential Case Information, as defined herein. ii. “Court Confidential Case Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that conveys information about a particular case or controversy. iii.“Court Confidential Security and Activation Information”means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that explains how to use or gain access to Court Data Services, including but not limited to login account names, passwords, TCP/IP addresses, Court Data Services user manuals, Court Data Services Programs, Court Data Services Databases, and other technical information. iv. “Court Confidential Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access, including without limitation both i) Court Confidential Case Information; and ii) Court Confidential Security and Activation Information. d. “DCA” shall mean the district courts of the state of Minnesota and their respective staff. e. “Policies & Notices” means the policies and notices published by the Court in connection with each of its Court Data Services, on a website or other location designated by the Court, as the same may be amended from time to time by the Court. Policies & Notices for each Authorized Court Data Service identified in an approved request form under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber’s use of Court Records accessed through such services, including but not limited to provisions on access and use limitations. 2 Council Packet Page Number 44 of 245 G2, Attachment 3 f. “Rules of Public Access” means the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time, including without limitation lists or tables published from time to time by the Court entitled Limits on Public Access to Case Records or Limits on Public Access to Administrative Records, all of which by this reference are made a part of this Subscriber Amendment. It is the obligation of Subscriber to check from time to time for updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for which the current address is www.courts.state.mn.us. g. “Court” shall mean the State of Minnesota, State Court Administrator's Office. h. “Subscriber” shall mean the Agency. i. “Subscriber Records” means any information in any form made available by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment. 3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or more separate requests for Authorized Court Data Services. The BCA is authorized in the Master Authorization Agreement to process, credential and approve such requests on behalf of Court and all such requests approved by the BCA are adopted and incorporated herein by this reference the same as if set forth verbatim herein. a. Activation. Activation of the requested Authorized Court Data Service(s) shall occur promptly following approval. b. Rejection. Requests may be rejected for any reason, at the discretion of the BCA and/or the Court. c. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services previously requested by submitting a notice to Court with a copy to the BCA. Promptly upon receipt of a request for termination of an Authorized Court Data Service, the BCA will deactivate the service requested. The termination of one or more Authorized Court Data Services does not terminate this Subscriber Amendment. Provisions for termination of this Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber’s access to and/or submission of the Court Records shall be limited to Authorized Court Data Services identified in an approved request form under section 3, above, and other Court Records necessary for Subscriber to use Authorized Court Data Services. Authorized Court Data Servicesshall only be used according to the instructions provided in corresponding Policies & Notices or other materials and only as necessary to assist Subscriber in the efficient performance of Subscriber’s duties 3 Council Packet Page Number 45 of 245 G2, Attachment 3 required or authorized by lawor court rulein connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. Subscriber’s access to the Court Records for personal or non-official use is prohibited. Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately terminate this Subscriber Amendment without prior notice to Subscriber. 5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees: a. To not disclose Court Confidential Information to any third party except where necessary to carry out the Subscriber’s duties as required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. b. To take all appropriate action, whether by instruction, agreement, or otherwise, to insure the protection, confidentiality and security of Court Confidential Information and to satisfy Subscriber’s obligations under this Subscriber Amendment. c. To limit the use of and access to Court Confidential Information to Subscriber’s bona fide personnel whose use or access is necessary to effect the purposes of this Subscriber Amendment, and to advise each individual who is permitted use of and/or access to any Court Confidential Information of the restrictions upon disclosure and use contained in this Subscriber Amendment, requiring each individual who is permitted use of and/or access to Court Confidential Information to acknowledge in writing that the individual has read and understands such restrictions. Subscriber shall keep such acknowledgements on file for one year following termination of the Subscriber Amendment and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber’s bona fide personnel shall mean individuals who are employees of Subscriber or provide services to Subscriber either on a voluntary basis or as independent contractors with Subscriber. d. That, without limiting section 1 of this Subscriber Amendment, the obligations of Subscriber and its bona fide personnel with respect to the confidentiality and security of Court Confidential Information shall survive the termination of this Subscriber Amendment and the CJDN Subscriber Agreement and the termination of their relationship with Subscriber. e. That, notwithstanding any federal or state law applicable to the nondisclosure obligations of Subscriber and Subscriber’s bona fide personnel under this Subscriber Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are founded independently on the provisions of this Subscriber Amendment. 6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS. Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be subject to the provisions of this Subscriber Amendment. 4 Council Packet Page Number 46 of 245 G2, Attachment 3 7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS.During the term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services Programs and Court Data Services Databases to access or receive the Authorized Court Data Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data Services Programs, and Court Data Services Databases, and related materials without notice to Subscriber. These modifications shall be treated in all respects as their previous counterparts. a. Court Data Services Programs. Court is the copyright owner and licensor of the Court Data Services Programs. The combination of ideas, procedures, processes, systems, logic, coherence and methods of operation embodied within the Court Data Services Programs, and all information contained in documentation pertaining to the Court Data Services Programs, including but not limited to manuals, user documentation, and passwords, are trade secret information of Court and its licensors. b. Court Data Services Databases. Court is the copyright owner and licensor of the Court Data Services Databases and of all copyrightable aspects and components thereof. All specifications and information pertaining to the Court Data Services Databases and their structure, sequence and organization, including without limitation data schemas such as the Court XML Schema, are trade secret information of Court and its licensors. c. Marks. Subscriber shall neither have nor claim any right, title, or interest in or use of any trademark used in connection with Authorized Court Data Services, including but not limited to the marks “MNCIS” and “Odyssey.” d. Restrictions on Duplication, Disclosure, and Use. Trade secret information of Court and its licensors will be treated by Subscriber in the same manner as Court Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise attempt to discern the source code of the Court Data Services Programs or Court Data Services Databases, or use any trademark of Court or its licensors, in any way or for any purpose not specifically and expressly authorized by this Subscriber Amendment. As used herein, "trade secret information of Court and its licensors" means any information possessed by Court which derives independent economic value from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. "Trade secret information of Court and its licensors" does not, however, include information which was known to Subscriber prior to Subscriber’s receipt thereof, either directly or indirectly, from Court or its licensors, information which is independently developed by Subscriber without reference to or use of information received from Court or its licensors, or information which would not qualify as a trade secret under Minnesota law. It will not be a violation of this section 7, sub-section d, for Subscriber to make up to one copy of training materials and configuration documentation, if any, for each individual authorized to access, use, or configure Authorized Court Data Services, solely for its own use in connection with this Subscriber Amendment. Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel who are permitted access to any of the Court Data Services Programs and Court Data Services Databases, and trade secret information of Court and its licensors, of the restrictions upon duplication, disclosure and use contained in this Subscriber Amendment. 5 Council Packet Page Number 47 of 245 G2, Attachment 3 e. Proprietary Notices. Subscriber will not remove any copyright or proprietary notices included in and/or on the Court Data Services Programs or Court Data Services Databases, related documentation, or trade secret information of Court and its licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or Court Data Services Databases, or trade secret information of Court and its licensors and any documents pertaining thereto, the same copyright and other proprietary notices as appear on the copies made available to Subscriber by Court directly or through the BCA, except that copyright notices shall be updated and other proprietary notices added as may be appropriate. f. Title; Return. The Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration material, if any, and logon account information and passwords, if any, made available by the Court to Subscriber directly or through the BCA and all copies, including partial copies, thereof are and remain the property of the respective licensor. Except as expressly provided in section 12.b., within ten days of the effective date of termination of this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a request for termination of Authorized Court Data Service as described in section 4, Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration materials, if any, and logon account information, if any; or (2) destroy the same and certify in writing to the Court that the same have been destroyed. 8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court’s licensors, and DCA will be irreparably harmed if Subscriber’s obligations under this Subscriber Amendment are not specifically enforced and that the Court, Court’s licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its obligations. Therefore, Subscriber agrees that the Court, Court’s licensors, and DCA shall be entitled to an injunction or any appropriate decree of specific performance for any actual or threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of the Court, Court’s licensors, or DCA showing actual damages or that monetary damages would not afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court’s licensors, and DCA for reasonable attorneys fees incurred by the Court, Court’s licensors, and DCA in obtaining any relief pursuant to this Subscriber Amendment. 9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly provided herein, each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law. Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958. 6 Council Packet Page Number 48 of 245 G2, Attachment 3 10. AVAILABILITY.Specific terms of availability shall be established by the Court and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber’s Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer needs of the courts served by the host computer system. 11. \[reserved\] 12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in this Subscriber Amendment. a. Judicial Policy Statement. Subscriber agrees to comply with all policies identified in Policies & Notices applicable to Court Records accessed by Subscriber using Authorized Court Data Services. Upon failure of the Subscriber to comply with such policies, the Court shall have the option of immediately suspending the Subscriber’s Authorized Court Data Services on a temporary basis and/or immediately terminating this Subscriber Amendment. b. Access and Use; Log. Subscriber shall be responsible for all access to and use of Authorized Court Data Services and Court Records by Subscriber’s bona fide personnel or by means of Subscriber’s equipment or passwords, whether or not Subscriber has knowledge of or authorizes such access and use. Subscriber shall also maintain a log identifying all persons to whom Subscriber has disclosed its Court Confidential Security and Activation Information, such as user ID(s) and password(s), including the date of such disclosure. Subscriber shall maintain such logs for a minimum period of six years from the date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber’s logs and use of Authorized Court Data Services and Court Records from time to time. Upon Subscriber’s failure to maintain such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs, the Court may terminate this Subscriber Amendment without prior notice to Subscriber. c. Personnel. Subscriber agrees to investigate, at the request of the Court and/or the BCA, allegations of misconduct pertaining to Subscriber’s bona fide personnel having access to or use of Authorized Court Data Services, Court Confidential Information, or trade secret information of the Court and its licensors where such persons are alleged to have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial Branch policies, or other security requirements or laws regulating access to the Court Records. d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota Government entity that is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision 4(e) requires that Subscriber comply with the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court for access to Court Records provided via the 7 Council Packet Page Number 49 of 245 G2, Attachment 3 BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court Records may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law; and (4) these applicable restrictions must be followed in the appropriate circumstances. 13. FEES; INVOICES. Unless the Subscriber is an office, officer, department, division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies & Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of the date of the invoice, the Court may immediately cancel this Subscriber Amendment without notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have been appropriated for the payment of charges under this Subscriber Amendment for the current fiscal year, if applicable. 14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies & Notices as provided herein, and the modified fees shall be effective on the date specified in the Policies & Notices, which shall not be less than thirty days from the publication of the Policies & Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS. a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND EXPRESSLY PROVIDED HEREIN, COURT, COURT’S LICENSORS, AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT. b. ACCURACY AND COMPLETENESS OF INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH, COURT, COURT’S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE COURT RECORDS. 16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the Court, Court’s licensors, or DCA. Neither Subscriber nor the Court, Court’s licensors, or DCA shall have the right nor the authority to assume, create or incur any liability or obligation of any kind, express or implied, against or in the name of or on behalf of the other. 17. NOTICE. Except as provided in section 2 regarding notices of or modifications to Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber 8 Council Packet Page Number 50 of 245 G2, Attachment 3 hereunder shall be deemed to have been received when personally delivered in writing or seventy- two (72) hours after it has been deposited in the United States mail, first class, proper postage prepaid, addressed to the party to whom it is intended at the address set forth on page one of this Agreement or at such other address of which notice has been given in accordance herewith. 18. NON-WAIVER. The failure by anyparty at any time to enforce any of the provisions of this Subscriber Amendmentor any right or remedy available hereunder or at law or in equity, or to exercise any option herein provided, shall not constitute a waiver of such provision, remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the instance to which such waiver is directed. 19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure or delay in the performance of their respective obligations hereunder caused by acts beyond their reasonable control. 20. SEVERABILITY. Every provision of this Subscriber Amendmentshall be construed, to the extent possible, so as to be valid and enforceable. If any provision of this Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber Amendment, and all other provisions shall remain in full force and effect. 21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this Subscriber Amendment or any of its rights or obligations hereunder without the prior written consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, including any other legal entity into, by or with which Subscriber may be merged, acquired or consolidated. 22. GOVERNING LAW. This Subscriber Amendment shall in all respects be governed by and interpreted, construed and enforced in accordance with the laws of the United States and of the State of Minnesota. 23. VENUE AND JURISDICTION. Any action arising out of or relating to this Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits itself to the personal jurisdiction of said courts for that purpose. 24. INTEGRATION. This Subscriber Amendment contains all negotiations and agreements between the parties. No other understanding regarding this Subscriber Amendment, whether written or oral, may be used to bind either party, provided that all terms and conditions of the CJDN Subscriber Agreement and all previous amendments remain in full force and effect except as supplemented or modified by this Subscriber Amendment. IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this Subscriber Amendment in duplicate, intending to be bound thereby. 9 Council Packet Page Number 51 of 245 G2, Attachment 3 1. SUBSCRIBER (AGENCY) 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Subscriber must attach written verification of authority to sign on behalf of and bind the entity, Name: ____________________________________________ (PRINTED) such as an opinion of counsel or resolution. Signed: ___________________________________________ Name: _______________________________________ (PRINTED) Signed: _______________________________________ Title: _____________________________________________ (with delegated authority) Date: _____________________________________________ Title: ________________________________________ (with delegated authority) Date: ________________________________________ 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: ______________________________________________ Name: _______________________________________ Date: _____________________________________________ (PRINTED) Signed: _______________________________________ 4. COURTS Authority granted to Bureau of Criminal Apprehension Title: ________________________________________ Name: ____________________________________________ (with delegated authority) (PRINTED) Date: ________________________________________ Signed: ___________________________________________ Title: _____________________________________________ (with authorized authority) Date: _____________________________________________ 10 Council Packet Page Number 52 of 245 G3 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Audra Robbins, Parks and Natural Resources Manager Katelyn Bergstrom, Natural Resources Coordinator PRESENTER:Steven Love, Public Works Director AGENDA ITEM:Resolution Accepting Donation from Meyer Family and Friends Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: The Meyer family and friends would like to donate funds for the installation of a new bench with a bronze plaque at the Maplewood Nature Center in memory of their daughter. City Council approval is required for the Maplewood Public Works Department to accept the donation. Recommended Action: Motion to approve the resolution accepting the donation made by Meyer family and friends in the amount of $1,661.82 for a new bench with bronze plaque to be installed at the Maplewood Nature Center. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,661.82 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Donation Strategic Plan Relevance: Safety Sustainability Development Invest in people and placemaking This donation will cover the cost of a new bench with bronze plaque to be installed along the southern trails at the Maplewood Nature Center, replacing an old bench that has become weathered and worn. Background: The Meyer family and friends wish to donate $1,661.82 for the installation of a new bench with a bronze plaque at the Maplewood Nature Center in memory of their daughter, Hannah Signe Meyer. Hannah enjoyed visiting the Maplewood Nature Center and frequently walked the trails throughout Council Packet Page Number 53 of 245 G3 the year. Hannah’sgrandparentsare buried at Union Cemeterywhich is next door, and her family and friends would like to place a bench in her memory at the Maplewood Nature Center. If approved, the bench will be installed near the south end of the Maplewood Nature Center trail system, near the cemetery, replacing an old existing bench that overlooks the pond. The bench will be close to where her grandparents are buried and will provide a scenic view of the natural area she enjoyed so much. The donation will cover the full costs of the new bench, plaque, and shipping. Attachments: 1.Resolution Accepting Donation Council Packet Page Number 54 of 245 G3, Attachment 1 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD PUBLIC WORKS DEPARTMENT WHEREAS, the Meyer family and friends of Hannah Signe Meyer, have presented to the Maplewood Public Works Department a donation in the amount of $1,661.82 for the installation of a park bench with a bronze plaque at the Maplewood Nature Center; and WHEREAS, this donation is being made in memory of their daughter, Hannah Signe Meyer ; and WHEREAS, the Maplewood City Council is appreciative of the donation. NOW, THEREFORE, BE IT RESOLVED, by City Council of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged; and 2.The donation will be used to install a bench with a bronze plaque at the Maplewood Nature Center in memoryof Hannah Signe Meyer. Approved by the Maplewood City Council this 23rd day of March, 2026 Council Packet Page Number 55 of 245 G4 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Audra Robbins, Parks and Natural Resources Manager PRESENTER: Steven Love, Public Works Director AGENDA ITEM: LHB Professional Services Agreement for Phase 2 Harvest Park Improvements Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: The City Council will consider authorizing the use of LHB, Inc. (LHB) for professional services for the Phase 2 Harvest Park Improvements. The Harvest Park Master Plan was approved by the City Council, and the first phase of the plan has been completed with the installation of a new playground. Staff is ready to move forward with the next phase of the plan which includes a pickleball complex, parking lot, shelter and bike skills course. The City Council will consider authorizing the use of LHB, Inc. (LHB) for professional services for the Phase 2 Harvest Park Improvements. Recommended Action: Motion to approve the Professional Services Agreement with LHB for the Phase 2 Harvest Park Improvements and direct the Mayor and the City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $142,575 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The total cost for proposed Professional Services Agreement with LHB is $142,575. Funded through G.O. Improvement Bonds for both the design and construction of the proposed improvements at Harvest Park. Strategic Plan Relevance: SafetyMaintain and enhance infrastructure and environmental systems Sustainability Cultivate a connected, engaged community Development Invest in people and placemaking Phase 2 improvements at Harvest Park will include construction of a new pickleball court complex, a shelter, a new parking lot on the south side of the park to improve access, and a bike skills Council Packet Page Number 56 of 245 G4 course. These improvements represent continued investment in Maplewood’s parks system and will expand recreational opportunities for the community. Background: Harvest Park is designated as one of Maplewood’s community athletic parks and serves an important role in the City’s parks system. At the City Council workshop on May 13, 2024, staff provided an update on the preferred master plan concept developed in 2020. Staff recommended modifications to the master plan and requested feedback and guidance from the City Council on how to proceed. After additional community engagement sessions and a recommendation from the Parks and Natural Resources Commission, the City Council approved an updated Harvest Park Master Plan at the July 22, 2024, City Council meeting. The 2024 CIP allocated $300,000 for the Phase 1 Harvest Park Improvements. In October of 2024, the City Council approved the use of these funds for Phase 1 of the master plan, which included the installation of a new playground, completed in 2025. The 2026 CIP includes $1,200,000 of funding for Phase 2 Harvest Park Improvements, which includes a pickleball complex, a 40-stall parking lot, a shelter, and a bike skills course. Continued community engagement will be an important component of the design process for this project. The professional services agreement will allow LHB Inc. to assist the City with community engagement, survey, design, bidding and construction administration of the Phase 2 Harvest Park Improvement project. Attachments: 1.LHB Professional Services Agreement for Phase 2 Harvest Park Improvements Council Packet Page Number 57 of 245 G4, Attachment 1 MasterServices Agreement ÎService Order Between LHBand Client This Service Order No. 01, effective March 9, 2026is in accordance with the Terms and Conditionsof the Master Services Agreement dated June 1, 2025betweenCity of Maplewood, a Minnesota municipal corporation with principal offices at 1830 County Road B East, Maplewood, Minnesota 55109, hereinafter referred to as ÐClient,Ñ and LHB, Inc., a Minnesota corporation,701 Washington Avenue North, Suite 200, Minneapolis, Minnesota 55401, hereinafter referred to as ÐLHB,Ñ is in response to the following: I.DESCRIPTIVE PROJECT TITLE Harvest Park Phase 2 Implementation II.SCOPE OF WORK, ASSUMPTIONS, AND DELIVERABLES Services to be performed by LHB includethose described in the attached ÐProposal for Additional Services Î Harvest Park Phase 2 ImplementationÑdated February 25, 2026. III.ANTICIPATED SCHEDULE As described in the attached ÐProposal for Additional Services ÎHarvest Park Phase 2 ImplementationÑdated February 25, 2026. IV.COMPENSATION Compensation for LHBÓs Services shall be for a stipulated sum of One Hundred Forty-Two Thousand Five Hundred Seventy-FiveDollars ($142,575). V.REIMBURSABLE EXPENSES LHB shall be reimbursed for actual, reasonable, and necessary expenses incurred in the performance of services in accordance with the attached reimbursable rates. VI.ADDITIONAL SERVICES None VII.NAMED REPRESENTATIVES AND CONTACT INFORMATION LHB, Inc.City of Maplewood Lydia MajorAudra Robbins NameName 612-752-6956651-249-2125 TelephoneTelephone Lydia.Major@LHBCorp.comAudra.Robbins@maplewoodmn.gov EmailEmail VIII.ATTACHMENTS The following documents are attached and made an integral part of this Agreement. a.LHB Proposal ÐProposal for Additional Services ÎHarvest Park Phase 2 ImplementationÑdated February 25, 2026. Council Packet Page Number 58 of 245 G4, Attachment 1 This Service Order is an authorization for LHB to proceed with the work described above consistent with the Terms and Conditions of the MasterServices Agreement. Clientand LHB have caused this Service Order to be executed as of the date first shown above. City of MaplewoodCity of Maplewood SignatureSignature Printed NamePrinted Name TitleTitle LHB, Inc. SignatureSignature Matt Settergren Printed Name Vice President Title Master Services Agreement Î Service Order Page 2 of 2 LHB Project No. Client Form LHB V2.1 11/2023 Council Packet Page Number 59 of 245 G4, Attachment 1 February 25, 2026 Audra Robbins and Steve Love City of Maplewood 1830 County Road B E Maplewood, Minnesota 55109 PROPOSAL FOR ADDITIONALSERVICES HARVEST PARK PHASE 2IMPLEMENTATION Thank you for the opportunity to continue to work with you to improve Harvest Park. We are excited to start work on Phase 2andunderstand that the City of Maplewood has budgeted $1.2 million for this project, including design and permittingcosts, with the possibility of adding $250,000 for a shelter. This aligns with the concept-level cost estimate provided by LHB in 2025 for Phase 2 improvements as shown on the attachedplan. Scope of Additional Services LHBÓsservices will include: Topographic Survey and Geotechnical Coordination Submit a Minnesota Gopher State One Call boundary survey locate request for approximately the south 450 feet of Harvest Park. Perform field topographic survey of the south end of the park including the following: Ground shots as necessary to depict one-foot contours. Above grade utility or site features visible during our field work. Markings or flags indicating utility location. Perform boundary survey of the Harvest Park parcels. Prepare existing conditions drawings in an electronic format for use in design. Prepare Certified Survey Drawing. LHB will prepare and distribute an RFP for required geotechnical investigations. The selected firm will contract with the City. Schematic Design and Pricing The primary objective of schematic design is to align project scope with budget and emerge with an approved design to carry forward into detailed design. Deliverables for this phase include: Twice monthly virtual meetings with City of Maplewoodstaff to review progress. One (1) in-persondesign review meeting with the Owner at 30% to conduct a page-turn review. PERFORMANCE DRIVEN DESIGN LHBCORP.COM Council Packet Page Number 60 of 245 G4, Attachment 1 ADDITIONAL SERVICES 02: HARVEST PARK PHASE 2 PAGE 2 CITY OF MAPLEWOOD Preliminary code analysis. Landscape architecture plans including an overall approach to planting and amenities. Civil engineering plans including demolition, grading, preliminary stormwater management, utilities, and site layout plans. Prepare preliminary stormwater design and design calculations conforming with Ramsey Washington Metro Watershed District Rules. Bike skills course schematic design documents. Pathfinder Trail Building (subconsultant) will provide recommendations to LHB to advise on the bike skills course design criteria. Mechanical and electrical engineering design system narratives for site-related elements. Draft technical specifications in MasterFormat. Design memorandum to document design standards and design decisions for Bike skills course, Pickleball and Basketball courts. Cost estimate conducted by Rockwise Consulting. Budget review meeting with City of Maplewood staff to discuss schematic design estimate and determine which elements will be carried forward. Design Development During design development, all primary design issues are resolved, and critical design components are developed in detail. Deliverables include 60% complete construction documents and the following: Twice monthly virtual meetings with City of Maplewood staff to review progress. One (1) in-person design review meeting with the Owner at 60% to conduct a page-turn review. Landscape architecture plans including planting plans and details. Civil engineering plans including erosion control, demolition, grading, utilities, and site layout plans and details. Stormwater Management Report and other documentation required for watershed review. Bike skills course design development documents (if the course is carried forward). Mechanical and electrical engineering combined plan and details. Draft technical specifications in MasterFormat. Construction Documents LHB will develop bidding and construction documents including permit drawings. Deliverables for this phase include: Twice monthly virtual meetings with City of Maplewood staff to review progress. One (1) in-person design review meeting with the Owner at 90% to conduct a page-turn review. Coordination of watershed review and permitting. Construction documents for bidding, plan review, and permitting. Deliverables include: Code plan and analysis. Council Packet Page Number 61 of 245 G4, Attachment 1 ADDITIONAL SERVICES 02: HARVEST PARK PHASE 2 PAGE 3 CITY OF MAPLEWOOD Landscape architecture plans including planting plans and details. Civil engineering plans including erosion control, demolition, grading, utilities, and site layout plans and details. Bike skills course construction documents (if the course is carried forward). Mechanical and electrical engineering combined plan and details. Technical specifications in MasterFormat. Division 00 specifications - Bidding and Contracting Requirements, including advertisement for bids. City will place the ad for bid and LHB will post documents to QuestCDN. Bidding LHB proposes bidding services as described below: Facilitate pre-bid meeting. Respond to bidder questions, issuing addenda if necessary. Review of bid submittals in collaboration with the City. Construction Administration LHB anticipates that the construction of the proposed work will be completed by the contractor in twelve (12) weeks. LHB proposes construction administration services as described below: Respond to contractor Requests for Information (RFIs) and clarification during construction. Revise drawings as needed to communicate design team and/or Owner response. (Assume up to 30 hours) Issue Proposal Requests (PRÓs) and Architectural Supplemental Instructions (ASIÓs) as required. (Assume up to 30 hours) Virtual attendance at construction progress meetings which will be held approximately every other week up to a total of six (6) one-hour meetings. Review of shop drawings and submittals. Up to thirty-six (36) site visits during construction to observe if work is proceeding in accordance with the construction documents. Review and certify contractor applications for payment. Two (2) site visits at substantial completion to participate in contractor-led punch list. Contractor to provide initial list of corrective action and unfinished work. LHB will review and add additional items identified during the punch list walk. One (1) warranty walk at eleven (11) months after substantial completion to review warranty items. Assumptions 1. The City will provide the following: a. Geotechnical report (LHB will coordinate RFP process as described above). b. Coordination and input from discussions with other stakeholders and planning processes. c. Timely feedback and review. This proposal anticipates that comments from staff will be consolidated into a single reviewed set and that there will be one (1) round of review and revisions. Council Packet Page Number 62 of 245 G4, Attachment 1 ADDITIONAL SERVICES 02: HARVEST PARK PHASE 2 PAGE 4 CITY OF MAPLEWOOD 2. Survey assumptions a. Locations of underground private utilities outside public rights-of-way will be shown based on known, available data provided to LHB by the Owner. Should the Owner have these utilities privately located, LHB can locate these items during our field topographic survey. If the locates are not available during our initial visit to the site, additional trips will be billed hourly. b. All markings for identifying the location of underground utilities will be provided by representatives of the utility or their designee. c. The property description, title, and ownership information will be provided by the Owner prior to commencement of work. d. It is assumed that the public land survey corners that control Section 10, Township 29, Range 22 are in place or have been perpetuated in recent years so as to facilitate their verifiable re-establishment. 3. No services have been included for preparation of any required Variance, Conditional Use, or Special Use permits. 4. No regulatory coordination or permits are included except for the Ramsey Washington Metro Watershed District Permit. Any additional permits are the responsibility of the Owner and/or contractor(s). The City shall be responsible for all permitting fees. If requested, LHB can pay permitting fees, which will then be reimbursed by the City at cost. 5. The design fee assumes the site is not near a wetland and would not need wetland delineation, mitigation, or restoration. If the site does require a wetland delineation, LHB can provide this as an additional service. 6. Environmental investigation and permitting are not included. If these services are required, they will be provided by the City. 7. Construction testing will be provided by the Owner. 8. If the scope of services identified by this proposal has not been completed within twelve (12) months of the date of this proposal through no fault of LHB, additional compensation will be negotiated for an extension of LHBÓs services. 9. If the project commences later than three (3) months past the date of this proposal, LHB reserves the right to review and renegotiate compensation. 10. If the project is placed on hold after initial commencement for a period of more than thirty (30) days, LHB reserves its right to adjust its fees to reflect re-startup costs. 11. If other services are required, LHB will work with you to determine a fee before beginning this work to provide a more accurate estimate based on the type of service and level of staff involvement anticipated. Schedule LHB can begin work immediately and anticipates construction beginning in Spring or Summer 2026. Proposed Fee LHB proposes a stipulated sum fee of One Hundred Forty-Two Thousand Five Hundred Seventy-Five Dollars ($142,575) excluding reimbursable expenses. The fee is divided as follows: Task 1: Schematic Design ........................................................................................................................ $23,554 Task 2: Design Development .................................................................................................................... $27,820 Task 3: Construction Documents .............................................................................................................. $26,198 Task 4: Bidding ........................................................................................................................................... $6,367 Council Packet Page Number 63 of 245 G4, Attachment 1 ADDITIONAL SERVICES 02: HARVEST PARK PHASE 2PAGE 5 CITY OF MAPLEWOOD Task 5: Construction Administration......................................................................................................... $47,436 Task 6: Survey............................................................................................................................................$7,300 Bike Skills Course Design(Pathfinder Trail Building - Subconsultant Expense).......................................$1,800 Cost Estimate(Rockwise - Subconsultant Expense).................................................................................$2,100 TOTAL.................................................................................................................................................... $142,575 Terms and Conditions Upon your approval of this proposal, LHB will prepare a Work Order consistent with the terms and conditions of our ProfessionalServices Agreement dated June 1, 2025. We appreciate the opportunity to provide you with our services. We look forward to working with you. Please contact Lydia at 612-581-0850if you have any questions. LHB, INC. LYDIA MAJOR, PROJECT MANAGER MATTHEW SETTERGREN, VICE PRESIDENT LHB Project No. 190815 Attachments: 2026 Reimbursable Expenses Updated Preferred Plan Î Maplewood Parks and Recreation dated October 3, 2025 m:\\19proj\\190815\\100 financial\\proposals\\190815 20230225 harvest park additional services request 02.docx Council Packet Page Number 64 of 245 G4, Attachment 1 2026 REIMBURSABLE EXPENSES Date Issued: January 9, 2026 Version: 2026.2 Council Packet Page Number 65 of 245 G4, Attachment 1 Harmony Gardens Harvest Garden Senior Living Bocce Ball Courts + Other Lawn Games Gazebo (25 Person Capacity) BB Prairie + Pollinator Demonstration Area Twin Cities Bible B Church B A A B Playground Moved with B Added Tree Buffer Existing Parking Lot D Picnic Shelter with Restrooms + Storage Space B C Brooks Ave E Picnic Shelter (25 Person Capacity) D Picnic Shelter Picnic Shelter (25 Person Capacity) (25 Person Capacity) with Bench Swings + Small Play Features B A Sextant Ave E Active Area (bike or skate) B Parking Lot (40 Stalls) Existing Baskteball Court Potential Trailhead Area Pickleball Courts (6) Shade Structure with Picnic Tables Gervais Ave Gervais Ave St Key Picnic Table A U14-Adult Soccer Field (3) Bench N Barclay U10 or U12 Soccer Field (9) B Light Playground (1) C N Adult Exercise Equipment Open Play + Volleyball Area D 0100200400Feet VQEBUFE!QSFGFSSFE!QMBO Maplewood Parks and RecreationOctober 3, 2025 Council Packet Page Number 66 of 245 G4, Attachment 1 Harmony Gardens Harvest Garden Senior Living Bocce Ball Courts + Other Lawn Games Phase 3 Gazebo (25 Person Capacity) BB Prairie + Pollinator Demonstration Area Twin Cities Bible B Church B A A B Playground Moved with B Added Tree Buffer Existing Parking Lot Picnic Shelter with Restrooms + Storage Space D Phase 4 B C Phase 1 Brooks Ave E Picnic Shelter (25 Person Capacity) D Picnic Shelter Picnic Shelter (25 Person Capacity) (25 Person Capacity) with Bench Swings + Small Play Features B A Sextant Ave E Active Area (bike or skate) B Parking Lot (40 Stalls) Existing Baskteball Court Potential Trailhead Area Pickleball Courts (6) Shade Structure with Picnic Tables Phase 2 Gervais Ave Gervais Ave St Key Picnic Table A U14-Adult Soccer Field (3) Bench N Barclay U10 or U12 Soccer Field (9) B Light Playground (1) C N Adult Exercise Equipment Open Play + Volleyball Area D 0100200400Feet VQEBUFE!QSFGFSSFE!QMBO Maplewood Parks and RecreationOctober 3, 2025 Council Packet Page Number 67 of 245 G5 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Audra Robbins, Parks and Natural Resources Manager PRESENTER: Steven Love, Public Works Director AGENDA ITEM: Four Seasons Tennis Court Replacement Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: The City Council will consider approving a quote from ACI Asphalt & Concrete Inc. for tennis court replacement at Four Seasons Park. Recommended Action: Motion to approve the replacement of two tennis courts in Four Seasons Park and authorize the City Manager and the Mayor to enter into an agreement with ACI Asphalt & Concrete Inc. for construction services in the amount of $94,958. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $94,958 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Funding for this project is included in the 2026 Capital Improvement Plan and will be funded through the Capital Improvement Fund. Strategic Plan Relevance: SafetyMaintain and enhance infrastructure and environmental systems Sustainability Development The Parks System Master Plan states that taking care of the existing parks system was found to be Maplewood’s highest community priority. This means reinvesting in and upgrading existing parks and facilities. Background: Upon adoption of the Parks System Master Plan, staff have been working with the Parks and Recreation Commission and the City Council to implement its recommendations. Strategic replacement of certain tennis courts and other sports courts throughout the parks system supports the goal of maintaining the City’s existing park facilities. Council Packet Page Number 68 of 245 G5 There has been increased public demand for pickleball facilities. The City has also received requests from residents living near Four Seasons Park to replace the tennis courts and include pickleball court lines. The proposed project includes replacing the tennis court surfaces, backstops, and tennis nets. The new courts will feature adjustable nets and striping for both tennis and pickleball to better serve Maplewood residents’ recreational needs. Park Maintenance Staff will be able to easily adjust the net heights depending on whether tennis or pickleball will be played on the court. Two written quotes were received for the proposed improvements to the Four Seasons tennis courts, ranging from $94,958 to $122,500. The lowest quote was submitted by ACI Asphalt & Concrete Inc. in the amount of $94,958. ACI Asphalt & Concrete Inc. has successfully completed several projects for the City in the past. Staff recommends authorizing ACI Asphalt & Concrete Inc. to complete the tennis courts replacement project at Four Seasons Park. Attachments: 1.Quote from ACI Asphalt & Concrete Inc. Council Packet Page Number 69 of 245 G5, Attachment 1 Date:Monday, February 2, 2026Proposal # 2026-0260 Submitted To:Site Description: # S140496 Prepared By: Audra RobbinsRyan Smith Four Seasons Park City of Maplewood 1685 Gervais Street Contact Information: 1830 County Road B E Maplewood, MN 55119 Mobile: 952-256-0545 Maplewood, MN 55109 Office: (763) 424-9191 Contact Information: ryan.smith@aciasphalt.com Phone: (651) 249-2125 Mobile: E-mail: Audra.Robbins@maplewoodmn.gov Assumes work to be completed during the week M-F. Scope covers 2 sets of pickle/tennis nets and acrylic coating/lines to accommodate both. Matching same color pattern as other location Green/Blue) Scope of Work QtyDepth/RateCost Traffic Control 14,715Sq. Ft.3” Full Depth Milling to Base Material 14,715Sq. Ft.1” Grading On Site Material 14,715Sq. Ft.1.5” Asphalt Base Lift 14,715Sq. Ft.1.5” Asphalt Wear Lift - (Virgin Mix Design) Acrylic coating and playing lines (Tennis/Pickle Both)2 -High-pressure blow entire surface clean of dirt and debris. -Patch and blend low areas, ("birdbaths") to surrounding surface. -Power-wash courts (as needed) to clean surface prior to surfacing. -Apply (2) textured coats of acrylic resurfacer to fill surface imperfections. *SportMaster Colorplus System used. -Apply (2) acrylic color coats to the surface, colors to be determined. -Apply 2" white textured playing lines per ASBA specifications. -Apply (1) set of Pickleball lines. 2 Fencing & Nets Project Total$94,958.00 Council Packet Page Number 70 of 245 G5, Attachment 1 Date:Monday, February 2, 2026Proposal # 2026-0260 Submitted To:Site Description: # S140496 Prepared By: Four Seasons Park Audra RobbinsRyan Smith 1685 Gervais Street City of Maplewood Maplewood, MN 55119 Contact Information: 1830 County Road B E Mobile: 952-256-0545 Maplewood, MN 55109 Office: (763) 424-9191 Contact Information: ryan.smith@aciasphalt.com Phone: (651) 249-2125 Mobile: E-mail: Audra.Robbins@maplewoodmn.gov PAYMENT TERMS:0% Down, Balance BAL NET 15 ACCEPTANCE OF THIS CONTRACT: The above material, scope of work and payment terms are satisfactory and hereby accepted by ACI Asphalt & Concrete, LLC. reasonable costs, attorney’s fees and expenses that shall be made and incurred by ACI Asphalt & Concrete, LLC. in enforcing the provisions and All Proposed Work is subject to the ACI Asphalt & Concrete, LLC. Standard Terms & Conditions page attached 1.Sprinkler System Shutdown: 2.Vehicles left on the Premises: 1.Stay Off Property for 24 Hours: 2.Restrictions on Large Deliveries: APPROVED BY:Date: (AUTHORIZATION SIGNATURE & TITLE) ACI Asphalt & Concrete, LLC. Ryan Smith Council Packet Page Number 71 of 245 G5, Attachment 1 Proposal # 2026-0260 Heartland Paving Partners – Standard Terms & Conditions Applicability: These Standard Terms & Conditions apply to all projects performed by Heartland Paving Partners (operating locally as ACI Asphalt & Concrete, LLC.) and any of its affiliated entities or locations, collectively referred to as “HPP.” 1.Scope of Work & Exclusions Any work beyond the explicitly stated scope requires a separate written agreement. Heartland Paving Partners (HPP) will not be responsible for: o Damage to sealcoating caused by sprinkler systems or water runoff. o Drainage issues resulting from existing site grades with slopes of less than 2%. o Damage to underground utilities, sprinkler lines, or improperly buried utilities. o Any task or work scope not specifically detailed in the approved proposal. o Testing, inspections, permits, or associated fees unless specifically included. o Site preparation, excavation, backfill, layout, or engineering unless explicitly listed in the proposal. o Unforeseen site conditions including, but not limited to, hidden utilities, poor subgrade, or hazardous materials. If these are encountered, HPP reserves the right to issue a change order for necessary additional work. Downtime: If work is halted due to safety concerns or site conditions beyond HPP’s control (e.g., moving trains or other unforeseen interruptions), downtime will be tracked and billed at $2,000 per hour, prorated based on actual downtime. Charges include labor, equipment, and trucking. Additionally, unused materials from asphalt plants caused by downtime will be billed separately. Downtime and associated costs will be reported daily to the Customer. 2.Project Requirements & Customer Responsibilities The Customer shall be responsible for: Obtaining permits, bonds, and paying any required fees, unless specified otherwise. Ensuring unrestricted access to the job site, including removing vehicles and other obstructions. Notifying tenants and service providers about project scheduling. Turning off all sprinkler systems at least 24 hours before work begins, and keeping them turned off for a minimum of 48 hours after completion. Any required excavation, soil stabilization, or material replacement resulting from unsuitable conditions, which will be at the Customer’s expense. 3.Scheduling & Delays Project scheduling will be coordinated directly with the Customer. Delays caused by Customer actions or inactions may result in additional charges. HPP is not responsible for delays caused by: o Weather conditions, acts of nature, government actions, or other force majeure events. o Delays involving third-party contractors or suppliers. o Unanticipated site conditions requiring additional work. Cold, wet, or otherwise inclement weather may delay work or affect asphalt and sealcoating quality. Any work performed under adverse conditions at the Customer’s explicit request is not covered by HPP’s warranty. Council Packet Page Number 72 of 245 G5, Attachment 1 4. Payment Terms Payment terms and structure are as follows: Deposit: A deposit may be required before scheduling work. Progress Billing: Invoices may be issued weekly, bi-weekly, or upon project completion, based on project length and complexity. Final Payment: Due within 30 days from the final invoice date unless specified differently above. Late Payments: Outstanding balances are subject to a late payment charge of 1.5% per month (18% annually). (Note: Payment terms of net 45–60 may be available and must be agreed upon separately.) If payment is not received within 60 days of the invoice due date, HPP reserves the right to file a lien against the property in compliance with applicable state laws, including required notices and filing deadlines. Financing: Projects financed through CreditKey or other financing partners will include a one-time transaction fee of up to 3.99% of the total contract amount, payable by the Customer. 5. Warranty & Liability HPP warrants its workmanship and materials against defects for one year from project completion. This warranty expressly excludes: o Normal wear and tear. o Damage from improper use, lack of proper maintenance, or adverse weather conditions. o Issues arising from site conditions or circumstances beyond HPP’s control. HPP’s total liability under this agreement shall never exceed the total contract amount. HPP will not be liable for indirect, incidental, or consequential damages, including lost profits, downtime, or business interruptions. Warranty repairs shall be performed at HPP’s sole discretion and may involve patching, resurfacing, or other appropriate corrective measures. 6. Acceptance & Legal Considerations This document constitutes the complete agreement between Heartland Paving Partners and the Customer, superseding all prior written or oral agreements. No modifications or amendments to this Agreement will be valid unless they are documented in writing and signed by authorized representatives of both parties. This Agreement shall be governed by and construed according to the laws of the State of Illinois, without regard to conflicts of law principles, unless explicitly agreed otherwise in writing. Disputes arising under or related to this Agreement shall be resolved through arbitration or legal proceedings exclusively in DuPage County, Illinois, or the jurisdiction where the project is located, at the discretion of Heartland Paving Partners. Both parties explicitly waive their right to a jury trial in any dispute arising from this Agreement. The prevailing party in any arbitration or litigation arising from or related to this Agreement shall be entitled to reimbursement of reasonable attorney’s fees, court costs, and related litigation expenses. Council Packet Page Number 73 of 245 G6 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Scott Schultz, Utility/Fleet Superintendent PRESENTER: Steven Love, Public Works Director AGENDA ITEM: Purchase of Fleet Mechanics Tool Sets Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: The City of Maplewood’s 2026-2030 Capital Improvement Plan (CIP) identifies the purchase of three fleet mechanics tool sets. City Council approval is needed to move forward with this purchase. Recommended Action: Motion to approve the purchase of three fleet mechanics tool sets and direct the Mayor and City Manager to enter into a contract with Snap-On Industrial under MN State Contract #244406 in the amount of $58,903.99. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $58,903.99 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The cost for this purchase is $58,903.99, about $7,096.01 less than the estimated CIP amount. Funding for this purchase is through the Street Revitalization Fund (SRF). The Finance Director has reviewed the SRF balance, and there are sufficient funds to move forward with this purchase. Strategic Plan Relevance: SafetyMaintain and enhance infrastructure and environmental systems Sustainability Support and develop staff and human resources Development The new city-owned tool sets will replace the fleet mechanics personally owned tools. These new tool sets will allow the fleet mechanics to perform their essential duties of maintaining the entire City of Maplewood fleet, consisting of approximately 230 vehicles and pieces of equipment. Background: The City of Maplewood has three mechanics that are responsible for maintaining the City’s fleet of approximately 230 vehicles and pieces of equipment used by the Police, Fire, EMS, Community Development, and Public Works departments. Council Packet Page Number 74 of 245 G6 Historically, mechanics were required to provide their own tools upon being hired. Within the City of Maplewood, the mechanic position is the only position in which employees are required to supply their own personal tools and store them at city facilities. A standard set of tools used by a mechanic is valued at approximately $31,000.00. Industry practices are changing, with many service garages now providing mechanics with the tools needed to perform their work. Providing tools represents an investment in the mechanics position and helps the City retain current staff while also making the City more competitive when recruiting for future mechanic positions. Staff recommend authorizing the purchase of mechanic tool sets from Snap-On Industrial under MN State Contract #244406, in the amount of $58,903.99. Attachments: 1.Quote/Specs from Snap-On Industrial Council Packet Page Number 75 of 245 G6, Attachment 1 Council Packet Page Number 76 of 245 G6, Attachment 1 Council Packet Page Number 77 of 245 G6, Attachment 1 Council Packet Page Number 78 of 245 G6, Attachment 1 Council Packet Page Number 79 of 245 G6, Attachment 1 Council Packet Page Number 80 of 245 G6, Attachment 1 Council Packet Page Number 81 of 245 G6, Attachment 1 Council Packet Page Number 82 of 245 G6, Attachment 1 Council Packet Page Number 83 of 245 G6, Attachment 1 Council Packet Page Number 84 of 245 G6, Attachment 1 Council Packet Page Number 85 of 245 G6, Attachment 1 Council Packet Page Number 86 of 245 G6, Attachment 1 Council Packet Page Number 87 of 245 G6, Attachment 1 Council Packet Page Number 88 of 245 G6, Attachment 1 Council Packet Page Number 89 of 245 G6, Attachment 1 Council Packet Page Number 90 of 245 G6, Attachment 1 Council Packet Page Number 91 of 245 G6, Attachment 1 Council Packet Page Number 92 of 245 G6, Attachment 1 Council Packet Page Number 93 of 245 G6, Attachment 1 Council Packet Page Number 94 of 245 G6, Attachment 1 Council Packet Page Number 95 of 245 G6, Attachment 1 Council Packet Page Number 96 of 245 G6, Attachment 1 Council Packet Page Number 97 of 245 G6, Attachment 1 Council Packet Page Number 98 of 245 G6, Attachment 1 Council Packet Page Number 99 of 245 G6, Attachment 1 Council Packet Page Number 100 of 245 G6, Attachment 1 Council Packet Page Number 101 of 245 G6, Attachment 1 Council Packet Page Number 102 of 245 G6, Attachment 1 Council Packet Page Number 103 of 245 G6, Attachment 1 Council Packet Page Number 104 of 245 G6, Attachment 1 Council Packet Page Number 105 of 245 G6, Attachment 1 Council Packet Page Number 106 of 245 G6, Attachment 1 Council Packet Page Number 107 of 245 G6, Attachment 1 Council Packet Page Number 108 of 245 G6, Attachment 1 Council Packet Page Number 109 of 245 G6, Attachment 1 Council Packet Page Number 110 of 245 G6, Attachment 1 Council Packet Page Number 111 of 245 G6, Attachment 1 Council Packet Page Number 112 of 245 G6, Attachment 1 Council Packet Page Number 113 of 245 G6, Attachment 1 Council Packet Page Number 114 of 245 G6, Attachment 1 Council Packet Page Number 115 of 245 G6, Attachment 1 Council Packet Page Number 116 of 245 G6, Attachment 1 Council Packet Page Number 117 of 245 G6, Attachment 1 Council Packet Page Number 118 of 245 G7 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Audra Robbins, Parks and Natural Resources Manager Katelyn Bergstrom, Natural Resources Coordinator PRESENTER: Steven Love, Public Works Director AGENDA ITEM: DNR Local Trail Connections Grant Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: The Department of Natural Resources (DNR) Local Trail Connections Grant assists organizations in restoring and repairing public trails throughout the state of Minnesota. The Parks and Natural Resources Division would like to apply for this grant to restore several trails throughout the Maplewood Nature Center Preserve. Recommended Action: Motion of support to apply for the DNR Local Trail Connections Grant. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $200,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: $150,000 would be from the DNR Local Trail Connections Grant with City matching funds of $50,000. The 2026 Capital Improvement Plan (CIP) identifies $50,000 for open space improvements. This funding will be used to fund the City’s $50,000 matching share. Strategic Plan Relevance: SafetyMaintain and enhance infrastructure and environmental systems Sustainability Focus Area: Advance environmental stewardship initiatives Development Strengthen human connection and community growth Restoring trails throughout the Maplewood Nature Center property will allow community members to fully and safely enjoy all aspects of the preserve and natural space. Background: There are about 1.5 miles of aggregate trails throughout the Maplewood Nature Center Preserve. Many of the trails have become overgrown with brush and narrowed over time. In addition, many sections of trails have lost much of the originally installed aggregate material, leaving only exposed Council Packet Page Number 119 of 245 G7 soil. These conditions make it difficult for community members with limited mobility to use the trail system. Several sections of the trail system include wood edging material designed to prevent erosion from impacting nearby wetlands and ecosystems within the preserve. These materials have deteriorated and now require replacement. DNR Parks and Trails Department offers a Local Trail Connections Grant to assist local government units with trail restoration projects on their public lands. This grant provides up to $250,000.00 in funding and requires a 25% match. The City’s 2026 CIP includes $50,000 allocated for Open Space Improvements, which would serve as the required match for this grant. Using these CIP funds would allow the City to apply for grant funding to support a project totaling $200,000.00. The DNR Local Trail Connections Grant would allow the City to leverage the CIP funds and substantially increase the scope of improvements to the trail system. The combined grant and CIP funds will allow the work to be completed as a single project and improving overall public accessibility. Restoring the trails throughout the Maplewood Nature Center property will help ensure visitors can safely access and enjoy Maplewood Nature Center’s open space. The City is also planning several additional improvements at the Maplewood Nature Center property. New educational signs will be installed throughout the preserve in 2026, funded through contributions from the Ramsey-Washington Metro Watershed District and the City’s Charitable Gambling Fund. The City will also be evaluating a project to replace the existing boardwalk in the trail system. Attachments: None Council Packet Page Number 120 of 245 G8 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director PRESENTER: Steven Love, Public Works Director AGENDA ITEM: MnDOT Trunk Highway 5 Improvements, City Project 25-10 a. Resolution Entering into a Cooperative Construction Agreement b. Resolution Approving Amendment #1 of Limited Use Permit # 6230- 0224 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Summary: The Minnesota Department of Transportation (MnDOT) is leading a roadway project on Trunk Highway 5 (TH5) from Minnehaha Avenue to Lakewood Drive. The proposed project includes a 4- to-3-lane conversion, signal replacements, a new trail, drainage improvements, and ADA accessibility improvements. The City Council will consider entering into a cooperative construction agreement between MnDOT, Ramsey County, and the City for the proposed improvements. This agreement covers the responsibilities and cost-sharing for all three entities. The City Council will also consider approving an amendment of the Limited Use Permit. MnDOT and the City previously entered into a Limited Use Permit (LUP) for the existing trail that runs along the west side of TH5 between Minnehaha Avenue and Lakewood Drive and the south side of TH5 between Lakewood Drive and Century Avenue. An update to the LUP permit has been requested by MnDOT to include the proposed trail improvements. Recommended Action: a. Motion to approve the attached resolution authorizing the City of Maplewood to enter into a cooperative construction agreement, with MnDOT, Ramsey County, and the City of Maplewood, for improvements to Trunk Highway 5. The Mayor and City Manager are authorized to sign said agreement signifying council approval. Minor revisions as approved by the City Attorney are authorized as needed. b. Motion to approve the attached resolution authorizing the City of Maplewood to enter into Amendment #1 to the limited use permit, with MnDOT and the City of Maplewood, to include the proposed trail which will be constructed as part of the Trunk Highway 5 improvements. The Mayor and City Manager are authorized to sign the agreement signifying council approval. Minor revisions as approved by the City Attorney are authorized as needed. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $182,440.53 Financing source(s): Adopted Budget Budget Modification New Revenue Source Council Packet Page Number 121 of 245 G8 Use of Reserves Other: The project is proposed to be financed through Street Light Utility Funds and Street Revitalization Funds. The total estimated cost for the City of Maplewood is $182,440.53. Strategic Plan Relevance: Safety Maintain and enhance infrastructure and environmental systems Sustainability Development Establishing roles and responsibilities for long-term maintenance of the new infrastructure constructed as part of the TH5 improvements. Background: MnDOT is leading a proposed improvement project on Trunk Highway 5 (TH 5) from Minnehaha Avenue to Lakewood Drive. The proposed project includes a 4-to-3-lane conversion, traffic signal replacements, construction of a new trail, drainage improvements, and ADA accessibility improvements. The proposed cooperative construction agreement establishes the roles, cost-sharing responsibilities, and maintenance obligations for improvements constructed as part of the MnDOT’s project. Under the agreement, the City of Maplewood will be responsible for maintaining the following assets: The new pedestrian trail along the east side of TH 5 from Minnehaha Avenue to Lakewood Drive The storm sewer system that will lie beneath the new trail o The new trail will increase the impervious surface area o The new storm sewer system is being installed to meet water quality and rate control requirements associated with the new trail Ramsey County will be responsible for the routine maintenance of the new traffic signal. MnDOT will be responsible for non-routine maintenance and signal timing. The total cost of the proposed project is $3,029,000. The cost share obligations are as follows: MnDOT - $2,323,645.87 Ramsey County - $522,913.60 Maplewood - $182,440.53 MnDOT and the City previously entered into a Limited Use Permit (LUP) for the existing trails along TH 5. Amendment #1 to the LUP incorporates the proposed trail on the east side of TH 5 between Minnehaha Avenue and Lakewood Drive. The LUP defines the roles and responsibilities of MnDOT and the City and allows the trail system to be located within MnDOT right-of-way. The City Attorney has reviewed the attached cooperative construction agreement between the MnDOT, Ramsey County, and the City, as well as the attached LUP between MnDOT and the City. Staff recommends approval of the attached cooperative construction agreement and LUP amendment. Council Packet Page Number 122 of 245 G8 Attachments: 1.Resolution to Cooperative Construction Agreement 2.Resolution to Amendment #1 of Limited Use Permit 6230-0224 3.Cooperative Construction Agreement 4.Amendment #1 to the Limited Use Permit 5.Limited Use Permit Council Packet Page Number 123 of 245 G8, Attachment 1 RESOLUTION APPROVING AND AUTHORIZING ENTERINGINTO MnDOT COOPERATIVE CONSTRUCTION AGREEMENT 1059129 WHEREAS, the Minnesota Department of Transportation (MnDOT) is leading a roadway improvement project on Trunk Highway 5 (TH5); and WHEREAS, MnDOT, Ramsey County, and the City of Maplewood wish to entered into Cooperative Construction Agreement for the proposed improvements of the TH5 project; and BE IT RESOLVED, that the City of Maplewood enter into MnDOT Agreement 1059129 with the State of Minnesota MnDOT and Ramsey County for the following purpose: 1.To provide for payment by the City to the State of the City's share of the costs of the City utility and signal construction and other associated construction to be performed upon, along, and adjacent to Trunk Highway 5 from 528 feet south of Minnehaha Avenue to 651 feet north of Stillwater Avenue East under State Project 6230-33 (TH 5=045). NOW, THEREFORE, BE IT FURTHER RESOLVED, by City Council of Maplewood, Minnesota, that the Mayor and City Manager are authorized to execute and enter into MnDOT Cooperative Construction Agreement 1059129. Approved by the Maplewood City Council this 23rd day of March, 2026. Council Packet Page Number 124 of 245 G8, Attachment 2 RESOLUTION AUTHORIZATION TO ENTER AMENDMENT #1 OF LIMITED USE PERMIT 6230-0224 WHEREAS, the City of Maplewood entered into Limited Use Permit No. 6230-0224 with th the State of Minnesota, Department of Transportation on February 13, 2023 for the following purposes: To provide for the maintenance and use by the City of Maplewood upon, along, and adjacent to Trunk Highway No. 5 and the limits of which are defined in said Limited Use Permit. BE IT RESOLVED, that the City of Maplewood enter into Limited Use Permit No. 6230- 0224 Amendment 1 with the State of Minnesota, Department of Transportation for the following purpose: 1.To provide for the maintenance and use by the City of Maplewood upon, along, and adjacent to Trunk Highway No. 5 and the limits of which are defined in said Limited Use Permit. NOW, THEREFORE, BE IT FURTHER RESOLVED, by City Council of Maplewood, Minnesota, that the Mayor and City Manager are authorized to execute and enter into the Limited Use Permit Amendment #1 (Permit No. 6230-0224). Approved by the Maplewood City Council this 23rd day of March, 2026. Council Packet Page Number 125 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION AND CITY OF MAPLEWOOD AND RAMSEY COUNTY COOPERATIVE CONSTRUCTION AGREEMENT State Project Number: 6230-33 City Estimated Amount Receivable Trunk Highway Number: 5=045 $182,440.53 State Aid Project Number: 138-010-024 State Aid Project Number: 062-668-061 County Estimated Amount Receivable Federal Project Number: STBG-HSIP 6227(005) $522,910.60 Signal System IDs: 22921525, 22921527 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), the City of Maplewood, acting through its City Council ("City"), and Ramsey County, acting through its Board of Commissioners ("County"). Recitals 1. The State will perform grading, bituminous mill and overlay, ultrathin bonded wearing course, ADA improvements, and signals construction and other associated construction upon, along, and adjacent to Trunk Highway (TH) 5 from 528 feet south of Minnehaha Avenue to 651 feet north of Stillwater Avenue East according to State-prepared plans, specifications, and special provisions designated by the City as State Aid Project (SAP) 138-010-024, by the County as SAP 062-668-061, and by the State as State Project (SP) 6230-33 (TH 5=045) ("Project"); and 2. The City has requested the State include City utility construction in its Project; and 3. The City will participate in the costs of the signal and City utility construction and associated construction engineering; and 4. The County has requested the State include pavement construction in its Project; and 5. The County will participate in the costs of the signal and pavement construction and associated construction engineering; and 6. Agreement 1062077 between the State and the Saint Paul Regional Water Service will address additional cost and maintenance responsibilities not covered by this Agreement; and 7. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining, and improving the trunk highway system. -1- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 126 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R Agreement 1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits 1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without limitation, the following clauses: 3. Maintenance by the City; 11. Liability; Worker Compensation Claims; 13. State Audits; 14. Government Data Practices; 15. Governing Law; Jurisdiction; Venue; and 17. Force Majeure. The terms and conditions set forth in Article 4. Traffic Control Signal Systems and Emergency Vehicle Preemption Systems Operation and Maintenance will survive the expiration of this Agreement but may be terminated by another Agreement between the parties. 1.4. Plans, Specifications, and Special Provisions. Plans, specifications, and special provisions designated by the State as SP 6230-33 (TH 5=045) are on file in the office of the Commissioner of Transportation at Saint Paul, Minnesota, and incorporated into this Agreement by reference ("Project Plans"). 1.5. Exhibits. The Preliminary Schedule "I" is on file in the office of the City Public Works Director/City Engineer, in the office of the County Traffic Engineer, and attached and incorporateķ źƓƷƚ Ʒŷźƭ !ŭƩĻĻƒĻƓƷ͵ 9ǣŷźĬźƷ ! Α Olivia Infiltration and Attenuation BMP Ownership and Maintenance is attached and incorporated into this Agreement. 2. Construction by the State 2.1. Contract Award. The State will advertise for bids and award a construction contract to the lowest responsible bidder according to the Project Plans. 2.2. Direction, Supervision, and Inspection of Construction A. Supervision and Inspection by the State. The State will direct and supervise all construction activities performed under the construction contract and perform all construction engineering and inspection functions in connection with the contract construction. All contract construction will be performed according to the Project Plans. B. Inspection by the City and the County. The City and County participation construction covered under this Agreement will be open to inspection by the City and the County. If the City or the County believes the City or County participation construction covered under this Agreement has not been properly performed or that the construction is defective, the City or the County will inform the State District Engineer's authorized representative in writing of those defects. Any recommendations made by the City or the County are not binding on the State. The State will have the exclusive right to determine whether the State's contractor has satisfactorily performed the City and County participation construction covered under this Agreement. 2.3. Plan Changes, Additional Construction, Etc. A. The State will make changes in the Project Plans and contract construction, which may include the City and the County participation construction covered under this Agreement, and will enter into any necessary addenda and change orders with the State's contractor that are necessary to cause the contract construction to be performed and completed in a satisfactory manner. The State District Engineer's authorized representative will inform the appropriate City and County officials of any -2- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 127 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R proposed addenda and change orders to the construction contract that will affect the City and County participation construction covered under this Agreement. B. The City or the County may request additional work or changes to the work in the plans as part of the construction contract. Such request will be made by an exchange of letter(s) with the State. If the State determines that the requested additional work or plan changes are necessary or desirable and can be accommodated without undue disruption to the Project, the State will cause the additional work or plan changes to be made. 2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause the construction contract to be completed in a satisfactory manner. 2.5. Permits A. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by the City to be constructed hereunder that are upon and within the Trunk Highway Right-of-Way. Applications for permits will be made on State form "Application For Utility Permit On Trunk Highway Right-of-Way" (Form 2525). B. Limited Use Permit. The City will amend Limited Use Permit 6230-0224 to cover the City's liability responsibilities for the shared use path to be constructed upon the State Right-of-Way. 2.6. Utility Adjustments. Adjustments to certain City or County-owned facilities, including but not limited to, valve boxes and frame and ring castings, may be performed by the State's contractor under the construction contract. The City and the County will furnish the contractor with new units and/or parts for those in place City or County-owned facilities when replacements are required and not covered by a contract pay item, without cost or expense to the State or the contractor, except for replacement of units and/or parts broken or damaged by the contractor. 3. Maintenance by the City Upon completion of the Project, the City will provide the following without cost or expense to the State: 3.1. Drainage Elements. Routine maintenance of any drainage elements construction, not including culverts. Routine maintenance includes removal of sediment, debris, vegetation, and ice from grates and catch basins; replacement of grates or manhole covers; and pavement repair around manholes and catch basins; and any other maintenance activities necessary to preserve the facilities and to prevent conditions such as flooding, erosion, or sedimentation. The City will inform the State's District Maintenance Engineer of any needed repairs when conducting routine drainage maintenance on trunk highway right of way. 3.2. Olivia Infiltration and Attenuation BMP. Upon completion of the construction of the Olivia Infiltration and Attenuation BMP, as shown in Exhibit A, the City will own and provide for routine and nonroutine maintenance and future replacement of the BMP without cost or expense to the County or the State. Routine maintenance of the BMP facility includes maintaining access to the facility for maintenance, removing litter, clearing ice, mowing, vegetation management, repair/replacement of manhole covers, cleaning of the structural pollution control devices, cleaning the pretreatment device, and inspections and MS4 reporting. Non-routine maintenance includes but is not limited to pipe cleaning, sediment removal from and cleaning of the treatment facility, major erosion repair, operation of the emergency drain tile system, and any other major maintenance activities necessary to preserve the facility and to prevent conditions such as flooding, erosion, sedimentation, or accelerated deterioration of the facility. -3- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 128 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R 3.3. Municipal Utilities. Maintenance of any municipal-owned utilities construction, without cost or expense to the State. 3.4. Sidewalks. Maintenance of any sidewalk construction, including pedestrian refuge islands, stamped and colored concrete sidewalk (if any), and pedestrian ramps. Maintenance includes, but is not limited to, patching, removing trip hazards (other than panel replacement), keeping the facilities usable during winter to the local standard, sweeping, debris removal, vegetation control, signs, and pavement markings. 3.1. Shared Use Path. The City will own and maintain the shared use path. Maintenance includes, but is not limited to, patching, removing trip hazards, keeping the facilities usable during winter to the local standard, sweeping, debris removal, vegetation control, signs, and pavement markings. Limited Use Permit 6230-0224 between the State and the City will further define location and maintenance of the shared use path. 3.2. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm sewer facilities constructed under the construction contract that was not included in the drainage for which the storm sewer facilities were designed, without first obtaining written permission to do so from the owner of the storm sewer facilities. 4. Traffic Control Signal Systems and Emergency Vehicle Preemption Systems Operation and Maintenance Operation and maintenance responsibilities will be as described below for the following traffic control signal systems and emergency vehicle preemption (EVP) systems: Signal System A Signal ID 22921525 At the intersection of TH 5 (Minnehaha Avenue/Stillwater Road) and County State Aid Highway (CSAH) 34 (Minnehaha Avenue)/CSAH 68 (McKnight Road) Signal System B Signal ID 22921527 At the intersection of TH 5 (Stillwater Road) and CSAH 68 (Lakewood Drive)/Stillwater Avenue 4.1. County Responsibilities. The County will provide routine maintenance of the traffic control signal systems without cost to the City or the State. Routine maintenance consists of the following: A. Power. The County will be responsible for the hook-up cost and application to secure an adequate power supply to the service pad(s) or pole(s) and will pay all monthly electrical service expenses necessary to operate the signal systems and EVP systems. B. Maintain the signal pole mounted Light-emitting Diode (LED) luminaires, including replacing the luminaires when necessary. The LED luminaire must be replaced when it fails, light levels drop below MnDOT recommended light levels, or reaches end of life. C. Replace the signal systems' LED indications. Replacing LED indications consists of replacing each LED indication when it reaches end of life per the MnDOT Traffic Engineering Manual or fails to no longer meet MnDOT standards for light output. D. Clean the signal systems' controller cabinet and service cabinet exteriors. E. Clean the signal systems and luminaire mast arm extensions. F. Paint and maintain the pedestrian crosswalk markings on the County's legs of the Signal System A and Signal System B intersections. -4- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 129 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R 4.2. City Responsibilities. The City will provide the following without cost to the County or the State: A. Paint and maintain the pedestrian crosswalk markings on the City's leg of the Signal System B intersection. 4.3. State Responsibilities. The State will provide the following without cost to the City or the County: A. Nonroutine Maintenance. Nonroutine maintenance consists of maintaining all components and needs of the traffic control signal system, including the control equipment, electrical wiring, signal hardware, replacing equipment knockdowns, interconnect, cameras, utility locations, structural inspection, asset management, and operations. B. Timing and Other Maintenance. The State will maintain the interconnect and signing, and perform all other traffic control signal system, accessible pedestrian signals, and signal pole luminaire circuit maintenance without cost to the City or the County. All signal system timing will be determined by the State, and no changes will be made without the State's approval. 4.4. EVP Systems Operation. The EVP systems will be installed, operated, maintained, and removed according to the following conditions and requirements: A. All maintenance of the EVP systems must be done by State forces. B. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when responding to an emergency. The City and the County will provide the State's District Engineer or their designated representative a list of all vehicles with emitter units, if requested by the State. C. Malfunction of the EVP systems must be reported to the State immediately. D. In the event an EVP system or its components are, in the opinion of the State, being misused or the conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues after the City/County receive written notice from the State, the State may remove the EVP system. Upon removal of the EVP system pursuant to this Paragraph, all of its parts and components become the property of the State. E. All timing of the EVP systems will be determined by the State. 4.5. Right-of-Way Access. Each party authorizes the other party to enter upon their respective public right-of-way to perform the maintenance activities described in this Agreement. 4.6. Related Agreements. This Agreement will supersede and terminate the operation and maintenance terms of Agreement 65177, dated April 18, 1989, between the parties for the intersections covered by this Article 5. 5. Basis of City Cost 5.1. Schedule "I". The Preliminary Schedule "I" includes anticipated City participation construction items, State Furnished Materials lump sum amounts, and the construction engineering cost share covered under this Agreement and is based on engineer's estimated unit prices. 5.2. City Participation Construction. The City will participate in the following at the percentages indicated. The construction includes the City's proportionate share of item costs for Mobilization and Traffic Control. A. 100 Percent will be the City's rate of cost participation in all of the SAP 138-010-024 construction. The construction includes, but is not limited to, those construction items tabulated on Sheet 2 of the Preliminary Schedule "I." -5- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 130 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R 5.3. State Furnished Materials. The State will furnish a traffic control signal cabinet, Gridsmart video detection system with an additional camera, and a PTZ camera ("State Furnished Materials"), according to the Project Plans, to operate Traffic Control System B. The City's lump sum share for State Furnished Materials is $23,985.61. The City's cost share for State Furnished Materials will be added to the City's total construction cost share as shown in the Schedule "I." 5.4. Construction Engineering Costs. The City will pay a construction engineering charge equal to 8 percent of the total City participation construction covered under this Agreement. 5.5. Plan Changes, Additional Construction, Etc. The City will share in the costs of construction contract addenda and change orders that are necessary to complete the City participation construction covered under this Agreement, including any City requested additional work and plan changes. The State reserves the right to invoice the City for the cost of any additional City requested work and plan changes, construction contract addenda, change orders, and associated construction engineering before the completion of the contract construction. 5.6. Liquidated Damages. All liquidated damages assessed the State's contractor in connection with the construction contract will result in a credit shared by each party in the same proportion as their total construction cost share covered under this Agreement is to the total contract construction cost before any deduction for liquidated damages. 6. City Cost and Payment by the City 6.1. City Cost. $182,440.53 is the City's estimated share of the costs of the contract construction, State Furnished Materials, and the construction engineering cost share as shown in the Preliminary Schedule "I." The Preliminary Schedule "I" was prepared using anticipated construction items and estimated quantities and unit prices and may include any credits or lump sum costs. Upon award of the construction contract, the State will prepare a Revised Schedule "I" based on construction contract construction items, quantities, and unit prices, which will replace and supersede the Preliminary Schedule "I" as part of this Agreement. 6.2. Conditions of Payment. The City will pay the State the City's total estimated construction and construction engineering cost share, as shown in the Revised Schedule "I," after the following conditions have been met: A. Execution of this Agreement and transmittal to the City, including a copy of the Revised Schedule "I." B. The City's receipt of a written request from the State for the advancement of funds. 6.3. Acceptance of the City's Cost and Completed Construction. The computation by the State of the amount due from the City will be final, binding and conclusive. Acceptance by the State of the completed contract construction will be final, binding, and conclusive upon the City as to the satisfactory completion of the contract construction. 6.4. Final Payment by the City. Upon completion of all contract construction and upon computation of the final amount due the State's contractor, the State will prepare a Final Schedule "I" and submit a copy to the City. The Final Schedule "I" will be based on final quantities and include all City participation construction items and the construction engineering cost share covered under this Agreement. If the final cost of the City participation construction exceeds the amount of funds advanced by the City, the City will pay the difference to the State without interest. If the final cost of the City participation construction is less than the amount of funds advanced by the City, the State will refund the difference to the City without interest. -6- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 131 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R The State and the City waive claims for any payments or refunds less than $5.00 according to Minnesota Statutes § 15.415. 7. Basis of County Cost 7.1. Schedule "I". The Preliminary Schedule "I" includes anticipated County participation construction items, State Furnished Materials lump sum amounts, and the construction engineering cost share covered under this Agreement and is based on engineer's estimated unit prices. 7.2. County Participation Construction. The County will participate in the following at the percentages indicated. The construction includes the County's proportionate share of item costs for Mobilization and Traffic Control. A. 100 Percent will be the County's rate of cost participation in all of the SAP 062-668-061 construction. The construction includes, but is not limited to, those construction items tabulated on Sheet 3 of the Preliminary Schedule "I." 7.3. State Furnished Materials. The State will furnish traffic control signal cabinets, Gridsmart video detection systems with additional cameras, and PTZ cameras ("State Furnished Materials"), according to the Project Plans, to operate Traffic Control Signal Systems A and B. The County's lump sum share for State Furnished Materials is $71,956.83. The County's cost share for State Furnished Materials will be added to the County's total construction cost share as shown in the Schedule "I." 7.4. Construction Engineering Costs. The County will pay a construction engineering charge equal to 8 percent of the total County participation construction covered under this Agreement. 7.5. Plan Changes, Additional Construction, Etc. The County will share in the costs of construction contract addenda and change orders that are necessary to complete the County participation construction covered under this Agreement, including any County requested additional work and plan changes. The State reserves the right to invoice the County for the cost of any additional County requested work and plan changes, construction contract addenda, change orders, and associated construction engineering before the completion of the contract construction. 7.6. Liquidated Damages. All liquidated damages assessed the State's contractor in connection with the construction contract will result in a credit shared by each party in the same proportion as their total construction cost share covered under this Agreement is to the total contract construction cost before any deduction for liquidated damages. 8. County Cost and Payment by the County 8.1. County Cost. $522,910.60 is the County's estimated share of the costs of the contract construction, State Furnished Materials, and the construction engineering cost share as shown in the Preliminary Schedule "I." The Preliminary Schedule "I" was prepared using anticipated construction items and estimated quantities and unit prices and may include any credits or lump sum costs. Upon award of the construction contract, the State will prepare a Revised Schedule "I" based on construction contract construction items, quantities, and unit prices, which will replace and supersede the Preliminary Schedule "I" as part of this Agreement. 8.2. Conditions of Payment. The County will pay the State the County's total estimated construction and construction engineering cost share, as shown in the Revised Schedule "I," after the following conditions have been met: -7- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 132 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R A. Execution of this Agreement and transmittal to the County, including a copy of the Revised Schedule "I." B. The County's receipt of a written request from the State for the advancement of funds. 8.3. Acceptance of the County's Cost and Completed Construction. The computation by the State of the amount due from the County will be final, binding and conclusive. Acceptance by the State of the completed contract construction will be final, binding, and conclusive upon the County as to the satisfactory completion of the contract construction. 8.4. Final Payment by the County. Upon completion of all contract construction and upon computation of the final amount due the State's contractor, the State will prepare a Final Schedule "I" and submit a copy to the County. The Final Schedule "I" will be based on final quantities, and include all County participation construction items and the construction engineering cost share covered under this Agreement. If the final cost of the County participation construction exceeds the amount of funds advanced by the County, the County will pay the difference to the State without interest. If the final cost of the County participation construction is less than the amount of funds advanced by the County, the State will refund the difference to the County without interest. The State and the County waive claims for any payments or refunds less than $5.00 according to Minnesota Statutes § 15.415. 9. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 9.1. The State's Authorized Representative will be: Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor) Address: 395 John Ireland Boulevard, Mailstop 682, Saint Paul, MN 55155 Telephone: (651) 366-4634 Email: malaki.ruranika@state.mn.us 9.2. The City's Authorized Representative will be: Name, Title: Steven Love, Public Works Director/City Engineer (or successor) Address: 1902 County Road B East, Maplewood, MN 55109 Telephone: (651) 249-2404 Email: steve.love@maplewoodmn.gov 9.3. The County's Authorized Representative will be: Name, Title: Luis C. Flores, Traffic Engineer (or successor) Address: 1425 Paul Kirkwold Drive, Arden Hills, MN 55112 Telephone: (651) 266-7192 Email: luis.flores@co.ramsey.mn.us 10. Assignment; Amendments; Waiver; Contract Complete 10.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. The foregoing does not -8- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 133 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R prohibit the City or the County from contracting with a third-party to perform City or County maintenance responsibilities covered under this Agreement. 10.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 10.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. 10.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State, the City, and the County. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 11. Liability; Worker Compensation Claims 11.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City and the County. 11.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 12. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 13. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City's and the County's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 14. Government Data Practices The City, County, and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City and the County under this Agreement. The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either the City, the County, or the State. 15. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 16. Termination; Suspension 16.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties. 16.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued -9- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 134 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R at a level sufficient to allow for the performance of contract construction under the Project. Termination must be by written or fax notice to the City and the County. 16.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement and all work, activities, and performance of work authorized through this Agreement. 17. Force Majeure No party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance) if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. (The remainder of this page has been intentionally left blank.) -10- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 135 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R CITY OF MAPLEWOOD The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions, or ordinances. By: Title: Date: By: Title: Date: INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -11- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 136 of 245 G8, Attachment 3 MnDOT Contract: 1059129 County Contract: PUBW2026-11R RAMSEY COUNTY DEPARTMENT OF TRANSPORTATION The undersigned certify that they have lawfully Recommended for Approval: executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions, or ordinances. By: (District Engineer) By: (Ramsey County Engineer) Date: Date: Approved: By: (Chair, Board of County Commissioners) By: (State Design Engineer) Date: Date: By: (Chief Clerk, Ramsey County Board) COMMISSIONER OF ADMINISTRATION Date: By: Approved to as form: (With Delegated Authority) By: Date: Date: INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -12- Three-Party City-County Receivable Standard with Signal Council Packet Page Number 137 of 245 G8, Attachment 3 Preliminary: February 17, 2026 23,985.6113,514.1171,956.8338,734.12 144,940.81412,219.65 $168,926.42$182,440.53$484,176.48$522,910.60 - 1 - Agreement 1059129 CITY COST PARTICIPATION COUNTY COST PARTICIPATION PRELIMINARY SCHEDULE "I" City of Maplewood and Ramsey County SAP 138-010-024 Pay Items From Sheet 2SAP 138-010-024 State Furnished Materials From Sheet 4Subtotal Construction Engineering (8%)SAP 062-668-061 Pay Items From Sheet 3SAP 062-668-061 State Furnished Materials From Sheet 4Subtotal Construction Engineering (8%) (1)Total City Cost(2)Total County Cost (1) Amount of advance payment as described in Article 6 of the Agreement (estimated amount)(2) Amount of advance payment as described in Article 8 of the Agreement (estimated amount) Data is considered Non-public prior to project award under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. SP 6230-33 (TH 5=45)SAP 138-010-024 and SAP 062-668-061Federal Project STBG-HSIP 6227(005)Grading, biruminous mill and overlay, ltrathin bonded wearing course, ADA improvements, Lighting, and signals construction located on TH 5 from 528 feet south of Minnehaha Avenue to 651 feet north of Stillwater Avenue East to start approximately July 2026 under State Contract __ with __ Council Packet Page Number 138 of 245 G8, Attachment 3 1059129 (1) TOTAL144,940.81 - 2 - (1)100% CITY STATE AID144,940.81 (1) 100% CITY FUNDS(P) = PLAN QUANTITY ITEMSAP 138-010-024UNITQUANTITYUNIT PRICECOST 2021.501MOBILIZATIONLUMP SUM0.05147,256.937,362.852506.502ADJUST FRAME AND RING CASTINGEACH16.001,442.7423,083.812563.601TRAFFIC CONTROLLUMP SUM0.0566,744.003,337.202565.516TRAFFIC CONTROL SIGNAL SYSTEM BSYSTEM0.23483,291.08111,156.95 NUMBERWORK ITEM Data is considered Non-public prior to project award under theMinnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Council Packet Page Number 139 of 245 G8, Attachment 3 1059129 (2) TOTAL412,219.65 - 3 - (2)100% COUNTY STATE AID412,219.65 (2) 100% COUNTY FUNDS(P) = PLAN QUANTITY ITEMSAP 062-668-061UNITQUANTITYUNIT PRICECOST 2021.501MOBILIZATIONLUMP SUM0.14147,256.9320,615.972232.504MILL BITUMINOUS SURFACE (3.0")SQ YD418.001.46609.132232.604MILL BITUMINOUS PAVEMENT (SPECIAL)SQ YD4,387.001.607,027.342353.504ULTRATHIN BONDED WEARING COURSESQ YD4,387.007.0330,842.222360.509TYPE SP 12.5 WEARING COURSE MIXTURE (4,C)TON77.00110.728,525.222563.601TRAFFIC CONTROLLUMP SUM0.1466,744.009,344.162565.516TRAFFIC CONTROL SIGNAL SYSTEM ASYSTEM0.45497,997.01224,098.652565.516TRAFFIC CONTROL SIGNAL SYSTEM BSYSTEM0.23483,291.08111,156.95 NUMBERWORK ITEM Data is considered Non-public prior to project award under theMinnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Council Packet Page Number 140 of 245 G8, Attachment 3 1059129 (3)(3) TOTAL95,942.44TOTAL95,942.44 - 4 - 50% COUNTY STATE AID47,971.2225% COUNTY STATE AID23,985.6125% CITY STATE AID23,985.61 (3)50% STATE47,971.22(3)50% STATE47,971.22 *** LUMP SUM AMOUNT ****** LUMP SUM AMOUNT *** (3) 50% STATE, 50% COUNTY FUNDS SIGNAL SYSTEM A ATC CABINET 350EACH1.0058,841.4658,841.46GRIDSMART VIDEO DETECTION SYSTEMEACH1.0025,354.1225,354.12GRIDSMART CAMERAEACH1.006,539.506,539.50PTZ CAMERAEACH1.005,207.365,207.36(3) 50% STATE, 25% COUNTY, 25% CITY FUNDS SIGNAL SYSTEM B ATC CABINET 350EACH1.0058,841.4658,841.46GRIDSMART VIDEO DETECTION SYSTEMEACH1.0025,354.1225,354.12GRIDSMART CAMERAEACH1.006,539.506,539.50PTZ CAMERAEACH1.005,207.365,207.36 ITEMSP 6230-33, SAP 062-668-061UNITQUANTITYUNIT PRICECOSTITEMSP 6230-33, SAP 062-668-061, SAP 138-010-024UNITQUANTITYUNIT PRICECOST NUMBERSTATE FURNISHED MATERIALS NUMBERSTATE FURNISHED MATERIALS Data is considered Non-public prior to project award under theMinnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Council Packet Page Number 141 of 245 G8, Attachment 3 Page 1 of 1 SP 6230-33 Agreement 1059129 City of Maplewood and Ramsey County Ownership and Maintenance EXHIBIT A - Olivia Infiltration and Attenuation BMP City ownership, routine and nonroutine maintenance, and future replacement Council Packet Page Number 142 of 245 G8, Attachment 3 Council Packet Page Number 143 of 245 G8, Attachment 3 Council Packet Page Number 144 of 245 G8, Attachment 3 Council Packet Page Number 145 of 245 G8, Attachment 4 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION AMENDMENT OF LIMITED USE PERMIT # 1 C.S. 6230(T.H. 5) County of Ramsey LUP # 6230-0224 Permittee: City of Maplewood Expiration Date:01/19/2033 The State of Minnesota, Department of Transportation (ÐMnDOTÑ) and City of MaplewoodCity of Maplewood, (ÐPermitteeÑ), entered into Limited Use Permit No. LUP # 6230-0224 (ÐLUPÑ) involving the construction, maintenance and operation of a Facility as further described in the LUP. To incorporate City trail constructed under SP 6230-33, the parties deem certain amendments mutually beneficial for effective continuation of said LUP. NOW THEREFORE MnDOT and Permittee agree to amend the LUP with the substitution of the following terms and conditions which shall become part of the LUP. 1.Effective on 12/15/2025, Exhibit A is deleted, and the attached Exhibit A is substituted therefor. 2.Effective upon issuance of the Amendment, Exhibit B is deleted, and the attached certified copy of the Resolution is substituted therefor. 3.MnDOT and Permittee agree that the electronic signature of a party to this LUP will be as valid as an original signature of such party and will be effective to bind such party to this LUP. The parties further agree that any document (including this LUP and any attachments or exhibits to this LUP) containing, or to which there is affixed, an electronic signature will be deemed (i) to be ÐwrittenÑ or Ðin writing,Ñ (ii) to have been signed and (iii)to constitute a record established and maintained in the ordinary course of business and an original written record when printed from electronic files. For purposes hereof, Ðelectronic signatureÑ also means a manually signed original signature that is then transmitted by any electronic means, including without limitation a faxed version of an original signature or an electronically scanned and transmitted version (e.g., vis PDF) of an original signature. Any partyÓs failure to produce the original signature of any electronically transmitted signature will not affect the enforceability of this LUP. 4.Except as specifically provided herein, the terms and conditions of the LUP are confirmed and continued in full force and effect. By this Amendment the terms and conditions herein incorporated into the LUP. LUP Î Amendment LUP Form Page 1 of 2 LU1013 12/15/2025 Council Packet Page Number 146 of 245 G8, Attachment 4 MINNESOTA DEPARTMENTCITY OF MAPLEWOOD OF TRANSPORTATION RECOMMENDED FOR APPROVAL By_________________________________ Its Mayor By:______________________________ District Engineer And________________________________ Date_____________________________ Its City APPROVED BY: COMMISSIONER OF TRANSPORTATION By:______________________________ Director, Office of Land Management Date____________________________ The Commissioner of Transportation by the execution of this permit certifies that this permit is necessary in the public interest and that the use intended is for public purposes. LUP Î Amendment LUP Form Page 2 of 2 LU1013 12/15/2025 Council Packet Page Number 147 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 1 of 20 Sheets Council Packet Page Number 148 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 2 of 20 Sheets Council Packet Page Number 149 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 3 of 20 Sheets Council Packet Page Number 150 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 4 of 20 Sheets Council Packet Page Number 151 of 245 G8, Attachment 4 Match Line Sheet 6 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 5 of 20 Sheets Council Packet Page Number 152 of 245 G8, Attachment 4 MNDOT ROW Match Line Sheet 5 MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 6 of 20 Sheets Council Packet Page Number 153 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 7 of 20 Sheets Council Packet Page Number 154 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 8 of 20 Sheets Council Packet Page Number 155 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 9 of 20 Sheets Council Packet Page Number 156 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 10 of 20 Sheets Council Packet Page Number 157 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 11 of 20 Sheets Council Packet Page Number 158 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 12 of 20 Sheets Council Packet Page Number 159 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 13 of 20 Sheets Council Packet Page Number 160 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 14 of 20 Sheets Council Packet Page Number 161 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 15 of 20 Sheets Council Packet Page Number 162 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 16 of 20 Sheets Council Packet Page Number 163 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 17 of 20 Sheets Council Packet Page Number 164 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 18 of 20 Sheets Council Packet Page Number 165 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 19 of 20 Sheets Council Packet Page Number 166 of 245 G8, Attachment 4 MNDOT ROW MNDOT ROW LUP 6230-0224 Amendment 1, Exhibit A Sheet 20 of 20 Sheets Council Packet Page Number 167 of 245 G8, Attachment 5 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION LIMITED USE PERMIT C.S. 6230 (T.H. 5) County of Ramsey LUP # 6230-0224 Permittee: City of Maplewood Expiration Date: 01/19/2033 Coop./Const. Agmt N/A In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its Commissioner of Transportation, (ÐMnDOTÑ), hereby grants a Limited Use Permit (the ÐLUPÑ) to City of Maplewood, (ÐPermitteeÑ), to use the area within the right of way of Trunk Highway No. 5 as shown in red on Exhibit "A", (the ÐAreaÑ) attached hereto and incorporated herein by reference. This Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is attached hereto as Exhibit B. Non-Motorized Trail The Permittee's use of the Area is limited to only the constructing, maintaining and operating a nonmotorized trail ("Facility") and the use thereof may be further limited by 23 C.F.R. 652 also published as the Federal-Aid Policy Guide. The permittee agrees that this permit totally replaces and supersedes the previously issued Limited Use permits affecting the Area, specifically: Permit, #6230-054, was issued on 3/2/1999 on CS 6230 (TH 5). Upon issuance of this permit the earlier issued permit is cancelled. In addition, the following special provisions shall apply: SPECIAL PROVISIONS 1. TERM. This LUP terminates at 11:59PM on 01/19/2033 (ÐExpiration DateÑ) subject to the right of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days written notice of such cancellation. This LUP will not be renewed except as provided below. Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up to ten (10) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to LUP Î Standardized LUP Form Page 1 of 6 LU1001 1/19/2023 Council Packet Page Number 168 of 245 G8, Attachment 5 the Expiration Date, a written request to extend the term. Any extension of the LUP term will be under the same terms and conditions in this LUP, provided: (a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and Area are compatible with the safe and efficient operation of the highway and the Facility and Area are in good condition and repair. If, in MnDOTÓs sole determination, modifications and repairs to the Facility and Area are needed, Permittee will perform such work as outlined in writing in an amendment of this LUP; and (b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable governmental body authorizing the PermitteeÓs use of the Facility and Area for the additional term. If PermitteeÓs written request to extend the term is not timely given, the LUP will expire on the Expiration Date. Permittee hereby voluntarily releases and waives any and all claims and causes of action for damages, costs, expenses, losses, fees and compensation arising from or related to any cancellation or termination of this LUP by MnDOT. Permittee agrees that it will not make or assert any claims for damages, costs, expenses, losses, fees and compensation based upon the existence, cancellation or termination of the LUP. Permittee agrees not to sue or institute any legal action against MnDOT based upon any of the claims released in this paragraph. 2. REMOVAL. Upon the Expiration Date or earlier termination, at the PermitteeÓs sole cost and expense Permittee will: (a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District Engineer; and (b) Surrender possession of the Area to MnDOT. If, without MnDOTÓs written consent, Permittee continues to occupy the Area after the Expiration Date or earlier termination, Permittee will remain subject to all conditions, provisions, and obligations of this LUP, and further, Permittee will pay all costs and expenses, including attorneyÓs fees, in any action brought by MnDOT to remove the Facility and the Permittee from the Area. 3. CONSTRUCTION. The Initial construction of the Facility shall be performed by MnDOT In accordance with SP 6229-37, and at the location shown on Exhibit A. Upon completion of the initial construction of the Facility, MnDOT shall restore all disturbed slopes and ditches in such manner that drainage, erosion control and aesthetics are perpetuated. With respect to any future construction of any kind, Permittee will construct the Facility In accordance with MnDOT-approved plans and specifications and in compliance with all applicable laws, rules, ordinances and regulations issued by any federal, state or local political subdivision having jurisdiction and authority in connection with said Area including the LUP Î Standardized LUP Form Page 2 of 6 LU1001 1/19/2023 Council Packet Page Number 169 of 245 G8, Attachment 5 Americans with Disabilities Act ("ADA"). Further, Permittee will construct the Facility using construction procedures compatible with the safe and efficient operation of the highway. Approval in writing from MnDOT's District Engineer shall be required for any changes from the approved plan. In any construction by Permittee, Permittee shall preserve and protect all utilities located on the lands covered by this LUP at no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation. Upon any construction of the Facility by Permittee, the Permittee shall restore all disturbed slopes and ditches in such manner that drainage, erosion control and aesthetics are perpetuated. Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of the highway and shall provide and ensure reasonable and adequate stopping sight distance. 4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at its sole cost and expense, including, but not limited to, plowing and removal of snow and installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other governmental agency sign post within the Area. MnDOT will not mark obstacles for users on trunk highway right of way. 5. USE. Other than as identified and approved by MnDOT, no permanent structures or no advertising devices in any manner, form or size shall be allowed on the Area. No commercial activities shall be allowed to operate upon the Area. Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the property for highway and transportation purposes. This LUP does not grant any interest whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or waterfowl refuge. No rights to relocation benefits are established by this LUP. This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited to public utilities which may occupy the Area. 6. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations relating thereto and any necessary permits relating thereto shall be applied for and obtained by the Permittee. Permittee at its sole cost and expense, agrees to comply with, and provide and maintain the Area, Facilities in compliance with all applicable laws, rules, ordinances and regulations issued by any federal, state or local political subdivision having jurisdiction and authority in connection with said Area including the Americans with Disabilities Act (ÐADAÑ). If the Area and Facilities are not in compliance with the ADA or other applicable laws MnDOT may enter the Area and perform such obligation without liability to Permittee for any loss or damage to Permittee thereby LUP Î Standardized LUP Form Page 3 of 6 LU1001 1/19/2023 Council Packet Page Number 170 of 245 G8, Attachment 5 incurred, and Permittee shall reimburse MnDOT for the cost thereof, plus 10% of such cost for overhead and supervision within 30 days of receipt of MnDOTÓs invoice. 7. CIVIL RIGHTS. The Permittee for itself, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that in the event improvements are constructed, maintained, or otherwise operated on the Property described in this Limited Use Permit for a purpose for which a MnDOT activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the Permittee will maintain and operate such improvements and services in compliance with all requirements imposed by the Acts and Regulations relative to nondiscrimination in federally-assisted programs of the United States Department of Transportation, Federal Highway Administration, (as may be amended) such that no person on the grounds of race, color, national origin, sex, age, disability, income- level, or limited English proficiency will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said improvements. 8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking of vehicles and assemblage of Facility users, on the highway right of way over which this LUP is granted, so as to maintain the safety of both the motoring public and Facility users. 9. ASSIGNMENT. No assignment of this LUP is allowed. 10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties, or agreements have been made by MnDOT or Permittee to one another with respect to this LUP. 11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any governmental or regulatory agency onto the ground, or into any body of water, or into any container on the StateÓs right of way. In the event of spillage of regulated materials, the Permittee shall notify in writing MnDOTÓs District Engineer and shall provide for cleanup of the spilled material and of materials contaminated by the spillage in accordance with all applicable federal, state and local laws and regulations, at the sole expense of the Permittee. 12. MECHANICÓS LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen, and all other persons acting for, through or under it or any of them), covenants that no laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed or maintained by it or by any subcontractor, materialmen or other person or persons acting for, through or under it or any of them against the work and/or against said lands, for or on account of any work done or materials furnished by it or any of them under any agreement or any amendment or supplement thereto. 13. NOTICES. All notices which may be given, by either party to the other, will be deemed to have been fully given when served personally on MnDOT or Permittee or when made in writing addressed as follows: to Permittee at: LUP Î Standardized LUP Form Page 4 of 6 LU1001 1/19/2023 Council Packet Page Number 171 of 245 G8, Attachment 5 City of Maplewood 1830 County Road B East Maplewood, MN 55109 and to MnDOT at: State of Minnesota Department of Transportation Metro District Right of Way 1500 W. County Road B2 Roseville, MN 55113 The address to which notices are mailed may be changed by written notice given by either party to the other. 14. INDEMNITY. Permittee shall indemnify, defend to the extent authorized by the Minnesota Attorney GeneralÓs Office, hold harmless and release the State of Minnesota, its Commissioner of Transportation and employees and any successors and assigns of the foregoing, from and against: (a) all claims, demands, and causes of action for injury to or death of persons or loss of or damages to property (including Permittee's property) occurring on the Facility or connected with Permittee's use and occupancy of the Area, except when such injury, death, loss or damage is caused solely by the negligence of State of Minnesota, but including those instances where the State of Minnesota is deemed to be negligent because of its failure to supervise, inspect or control the operations of Permittee or otherwise discover or prevent actions or operations of Permittee giving rise to liability to any person; (b) claims arising or resulting from the temporary or permanent termination of Facility user rights on any portion of highway right of way over which this LUP is granted; (c) claims resulting from temporary or permanent changes in drainage patterns resulting in flood damages; (d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind whatsoever filed or maintained for or on account of any work done or materials furnished; and (e) any damages, testing costs and clean-up costs arising from spillage of regulated materials attributable to the construction, maintenance or operation of the Facility. LUP Î Standardized LUP Form Page 5 of 6 LU1001 1/19/2023 Council Packet Page Number 172 of 245 G8, Attachment 5 MINNESOTA DEPARTMENTCITY OF MAPLEWOOD OF TRANSPORTATION By_________________________________ RECOMMENDED FOR APPROVAL Ejhjubmmz!tjhofe!cz!Tdpuu! Its ____________________________ Qfefstfo! Tdpuu!Qfefstfo Ebuf;!3134/13/38!27;55;62! .17(11( By:______________________________ District Engineer And________________________________ Date_____________________________ Its ____________________________ APPROVED BY: COMMISSIONER OF TRANSPORTATION Ejhjubmmz!tjhofe!cz!Kvmjf!Hspfutdi! Kvmjf!Hspfutdi Ebuf;!3134/14/12!19;64;23!.17(11( By:______________________________ Director, Office of Land Management for Date____________________________ The Commissioner of Transportation by the execution of this permit certifies that this permit is necessary in the public interest and that the use intended is for public purposes. LUP Î Standardized LUP Form Page 6 of 6 LU1001 1/19/2023 Council Packet Page Number 173 of 245 G8, Attachment 5 Council Packet Page Number 174 of 245 G8, Attachment 5 Council Packet Page Number 175 of 245 G8, Attachment 5 Council Packet Page Number 176 of 245 G8, Attachment 5 Council Packet Page Number 177 of 245 G8, Attachment 5 Council Packet Page Number 178 of 245 G8, Attachment 5 Council Packet Page Number 179 of 245 G8, Attachment 5 Council Packet Page Number 180 of 245 G8, Attachment 5 Council Packet Page Number 181 of 245 G8, Attachment 5 Council Packet Page Number 182 of 245 G8, Attachment 5 Council Packet Page Number 183 of 245 G8, Attachment 5 Council Packet Page Number 184 of 245 G8, Attachment 5 Council Packet Page Number 185 of 245 G8, Attachment 5 Council Packet Page Number 186 of 245 G8, Attachment 5 Council Packet Page Number 187 of 245 G8, Attachment 5 Council Packet Page Number 188 of 245 G8, Attachment 5 Council Packet Page Number 189 of 245 G8, Attachment 5 Council Packet Page Number 190 of 245 G8, Attachment 5 Council Packet Page Number 191 of 245 G8, Attachment 5 Council Packet Page Number 192 of 245 G8, Attachment 5 Council Packet Page Number 193 of 245 G8, Attachment 5 Council Packet Page Number 194 of 245 G8, Attachment 5 Council Packet Page Number 195 of 245 G8, Attachment 5 Council Packet Page Number 196 of 245 G8, Attachment 5 Council Packet Page Number 197 of 245 G8, Attachment 5 Council Packet Page Number 198 of 245 G8, Attachment 5 Council Packet Page Number 199 of 245 G8, Attachment 5 Council Packet Page Number 200 of 245 G8, Attachment 5 Council Packet Page Number 201 of 245 G8, Attachment 5 Council Packet Page Number 202 of 245 G8, Attachment 5 Council Packet Page Number 203 of 245 G8, Attachment 5 Council Packet Page Number 204 of 245 G8, Attachment 5 Certificate Of Completion Envelope Id: F7C50967C92C46E9B0FCDE1BBE48F810Status: Completed Subject: Complete with DocuSign: G7-Att 4 LUP 6230-0224 MAPLEWOOD Source Envelope: Document Pages: 35Signatures: 2Envelope Originator: Certificate Pages: 5Initials: 0Lois Knutson AutoNav: Enabledlois.knutson@maplewoodmn.gov EnvelopeId Stamping: EnabledIP Address: 199.249.109.79 Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: OriginalHolder: Lois KnutsonLocation: DocuSign 2/21/2023 10:57:48 AMlois.knutson@maplewoodmn.gov Security Appliance Status: ConnectedPool: StateLocal Storage Appliance Status: ConnectedPool: City of MaplewoodLocation: DocuSign Signer EventsSignatureTimestamp Marylee AbramsSent: 2/21/2023 11:03:20 AM marylee.abrams@maplewoodmn.govViewed: 2/21/2023 1:02:40 PM MayorSigned: 2/21/2023 1:03:05 PM Security Level: Email, Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address: 172.58.85.24 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 2/21/2023 1:02:40 PM ID: cc8bcd87-417d-42e0-a8f5-1290f4679479 MIke DarrowSent: 2/21/2023 11:03:21 AM mike.darrow@maplewoodmn.govViewed: 2/21/2023 11:07:30 AM Assistant City Manager/HR DirectorSigned: 2/21/2023 11:07:47 AM Security Level: Email, Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address: 199.249.109.79 Electronic Record and Signature Disclosure: Accepted: 2/21/2023 11:07:30 AM ID: a24db1b2-65a1-41ee-9ecd-a5ec8e0c3dee In Person Signer EventsSignatureTimestamp Editor Delivery EventsStatusTimestamp Agent Delivery EventsStatusTimestamp Intermediary Delivery EventsStatusTimestamp Certified Delivery EventsStatusTimestamp Carbon Copy EventsStatusTimestamp Witness EventsSignatureTimestamp Notary EventsSignatureTimestamp Envelope Summary EventsStatusTimestamps Envelope SentHashed/Encrypted2/21/2023 11:03:21 AM Council Packet Page Number 205 of 245 G8, Attachment 5 Envelope Summary EventsStatusTimestamps Certified DeliveredSecurity Checked2/21/2023 11:07:30 AM Signing CompleteSecurity Checked2/21/2023 11:07:47 AM CompletedSecurity Checked2/21/2023 1:03:05 PM Payment EventsStatusTimestamps Electronic Record and Signature Disclosure Council Packet Page Number 206 of 245 G8, Attachment 5 ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Maplewood (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. 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Council Packet Page Number 209 of 245 G9 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Mondor, Fire/EMS Chief PRESENTER:Michael Mondor, Fire/EMS Chief AGENDA ITEM: Blood Services Agreement with Health Partners Laboratories Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: Maplewood Fire/EMS consistently evaluates ways to enhance emergency care before a patient enters the hospital. Staff have been working for the past several months to develop and implement a whole blood program. Providing whole blood in a prehospital setting provides a significant benefit to the level of care that staff can provide and helps to reduce the risk of death in critically injured patients. Recommended Action: Motion to approve the Blood Services Agreement with Health Partners Laboratories. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $2,000/Year Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: SafetyEnsure public safety and effective emergency response Sustainability Development This agreement will allow Maplewood Fire/EMS to provide enhanced emergency care in the prehospital setting. Background: Research has shown that providing whole blood in the prehospital setting greatly reduces the risk of death in traumatic injuries. This initiative that has been growing across the country is for prehospital care providers, like Maplewood Fire/EMS, to carry and administer whole blood products. Maplewood Fire/EMS is partnering with Regions EMS Medical Direction and mutual aid partners to provide a regional approach to providing whole blood prior to arrival at the hospital. This means that Council Packet Page Number 210 of 245 G9 this life-saving treatment will be available to benefit more critically injured patients across the East Metro. It also continues to help Maplewood be an industry leader in emergency care. The agreement will provide one unit of whole blood and one unit of packed red blood cells. The city is partnering with Regions Hospital and their blood bank to supply the blood. These blood products will be maintained in a cooler in one of the department’s response vehicles to provide quick deployment and accessibility. Attachments: 1.Blood Services Agreement with Health Partners Laboratories Council Packet Page Number 211 of 245 G9, Attachment 1 BLOOD SERVICES AGREEMENT Between City of Maplewood Customer and HEALTHPARTNERS, Inc. d/b/a HEALTHPARTNERS LABORATORIES (hereafter HealthPartners Laboratories Effective Date: April 1, 2026 In consideration of the mutual covenants and undertakings contained in this Agreement, and of other good and valuable consideration, the receipt and sufficiency of which are acknowledged, HealthPartners Laboratories and the Customer (the "Parties"), intending to be legally bound, agree as follows: 1.0 Blood Supply 1.1 Upon request, HealthPartners Laboratories will use reasonable efforts to supply blood products Blood to the Customer through an exchange program for blood supplied to HealthPartners Laboratories by the American Red Cross. This exchange program will be through mutual agreement of the Parties. 1.2 Customer will promptly inspect the Blood upon receipt and report any actual or suspected damage, irregularity, testing or labeling error. Customer will also promptly report Blood lost due to storage or shipping error in accordance with instructions provided by HealthPartners Laboratories. 1.3 Customer will own, control and be responsible for the Blood upon receipt. However, HealthPartners Laboratories may request retrieval of any Blood based upon (a) a need for the Blood due to emergency situations, or (b) a determination that the Blood may not be suitable for transfusion. Such request shall not be unreasonably denied by Customer. 1.4 Blood is to be used for emergency transfusion and in accordance with labeling on the product and associated labels. 1.5 Customer will keep complete and accurate records, as required by the Regulations (as defined in Article 2.0), of patients supplied with Blood (product names, lot identifications and quantities), any therapeutic adverse effects and complaints and other Blood-related information. 2.0 Regulations. 2.1 The Parties will comply with applicable laws and industry standards, including without limitation, requirements, regulations, standards, recommendations, specifications, guidelines and directives of the Food and Drug Administration ("FDA") The American Red Cross ARC, and HealthPartners Laboratories; U.S. economic sanctions; anti-terrorism and anti- Assets Control; and Executive Order 13224 ("Regulations"). 3.0 Notifications 3.1 HealthPartners Laboratories will promptly notify Customer, if necessary, when information indicates that Blood may deleteriously affect a transfusion recipient; provided, however, that HealthPartners Laboratories will not reveal the identity of any Blood donor. 3.1.1 With respect to ARC-manufactured Blood supplied by HealthPartners Laboratories, HealthPartners Laboratories will provide the following notifications to the Customer if necessary: (a) within three (3) calendar days if Blood collected from a donor who tested negative at the time of donation but tests reactive for evidence of HIV or HCV infection on a later donation or who is determined to be at increased risk for transmitting HIV or HCV infection; (b) within forty-five (45) days of the test, of the results of the supplemental (additional, more specific) test for HIV or HCV, as relevant, or other follow-up testing required by the FDA; and (c) as set forth in 21 C.F.R 610.48(b)(3). Under no circumstances will HealthPartners Laboratories ever reveal the identity of the Blood donor. 3.2 Upon discovery, Customer will report possible transfusion-transmitted infections or other serious complications associated with transfusion which may have resulted from Blood ("Adverse Event"). Customer will cooperate with HealthPartners Laboratories investigation of any Adverse Event and supply information concerning the recipient of the Blood to HealthPartners Laboratories, upon forms provided by HealthPartners Laboratories. Contract #3154962.1 1 Council Packet Page Number 212 of 245 G9, Attachment 1 4.0 Term and Termination 4.1 Term. Unless earlier terminated as provided herein, the initial term of this Agreement shall be for one (1) year from the Effective Date and automatically renew for additional one-year terms. 4.2 Termination. 4.2.1 With Cause. Either Party may terminate this Agreement with cause by giving ten (10) days prior written notice to the defaulting party. If the defaulting party fails to cure such default within ten (10) days of receipt of notice, then the non-defaulting party may terminate this Agreement immediately. 4.2.2 Without Cause. Either party may terminate this Agreement without cause at any time, for any reason or no reason at all, 4.3 Unless otherwise provided in this Agreement, the following provisions will survive termination or expiration of this Agreement: Sections 1.2, 1.3, 1.5, 3.2, 4.3, and 7.1 through 7.5, 7.11 and Articles 5.0 and 6.0. 5.0 Fees and Payment 5.1 Customer will pay HealthPartners Laboratories the amount for the Blood in accordance with the then-current HealthPartners Laboratories list fees for the Blood, incorporated herein in Exhibit A by reference as a binding part of this Agreement. 5.2 HealthPartners Laboratories will issue periodic invoices for Blood and Services provided to Customer. Customer will pay HealthPartners Laboratories in immediately available funds within thirty (30) days after the date of the invoice. Acceptable methods of payment are via check, or electronic funds transfer. Payments using credit cards are not accepted. Customer will pay a late fee on all amounts outstanding more than thirty (30) days following the date of invoice at an annual average rate of eighteen percent (18%), computed at one- and one-half percent (1.5%) per month, or, the maximum percentage established by the governing law referenced in Section 7.3, whichever is lower. 6.0 Exclusion of Liability 6.1 CUSTOMER ACKNOWLEDGES THAT RESULTS OF TESTS ON BLOOD PERFORMED BY THE AMERICAN RED CROSS AND HEALTHPARTNERS LABORATORIES ARE NOT GUARANTEED. THE ELIMINATION OF SOME ERRORS IS NOT POSSIBLE DUE TO THE NATURE OF THE TESTS. THE AMERICAN RED CROSS AND HEALTHPARTNERS LABORATORIES DOES NOT GUARANTEE OR WARRANT THE BLOOD AND IS NOT RESPONSIBLE FOR ANY LOSS OR DAMAGE ARISING OUT OF THE BLOOD UNLESS AND ONLY TO THE EXTENT CAUSED BY THE AMERICAN RED CROSS OR HEALTHPARTNERS LABORATORIES'S NEGLIGENCE OR MISCONDUCT. 6.2 Notwithstanding anything herein to the contrary, neither Party is liable to the other for any breach, loss or damage of any kind arising out of delay or failure to perform any obligation in this Agreement if such delay or failure occurs for reasons beyond that Party's control, including without limitation, delay or failure caused by: unavailability, failure or shortage of power or supplies; fire, flood, storm or abnormally inclement weather; act of God; act of war, terrorism, strike, work stoppage, other labor unrest, or riot; act or omission of the government (including FDA withdrawal and recall recommendations); inadequate voluntary donations of Blood or unavailability of the Blood; an act or omission in the process of manufacture, production or supply under the control of third parties; or any other emergency. 7.0 General Provisions 7.1 Confidentiality: Neither Party will disclose to any third party any provision in this Agreement or HealthPartners Laboratories' fees unless:(a) required by law, in which case, the disclosing Party will provide prompt advance notice of disclosure so the other Party may seek a protective order or other remedy; (b) required by an accreditation or regulatory agency during an inspection, in which case, the disclosing Party will protect the disclosures through the use of a comprehensive nondisclosure agreement or (c) such disclosure is to the disclosing Party's legal advisor(s), in which case, the disclosing Party will protect the disclosures through the use of a comprehensive nondisclosure agreement. Notwithstanding anything herein to the contrary, the Parties understand that all data collected, created, stored, maintained, or disseminated by the Customer is subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. 7.2 Name and Marks: No Party will use the name, logo or marks of the other without prior written authorization, provided, Contract #3154962.1 2 Council Packet Page Number 213 of 245 G9, Attachment 1 however, that the Parties may disclose the relationship created by this Agreement. 7.3 Governing Law: This Agreement is governed by the laws of the State of Minnesota without giving effect to such State's choice or conflict of law rules or principles. 7.4 Notices: The Parties will provide the notices required by this Agreement by certified or registered first-class mail, return receipt requested, or, by a recognized overnight courier service that provides proof of delivery, to the names and addresses in the signature block. A Party may change its notice address by providing the other Party with prior written notice of the change of address. 7.5 Interpretation: All references to 'days' in this Agreement are to calendar and not business days. If there is a conflict between this Agreement and any unreferenced attachment, order, request for proposal, proposal, invoice or verbal agreement, the terms of this Agreement govern. The descriptive headings contained in this Agreement are included for convenience of reference only and do not affect the meaning or interpretation of this Agreement. This Agreement, which includes its preamble, is the entire understanding of the Parties for the supply of Blood and replaces all prior agreements and undertakings between the Parties for the supply of Blood. No single remedy in this Agreement is exclusive of any other remedy in the Agreement. In addition, the rights and remedies in this Agreement are not exclusive and are in addition to any other rights and remedies provided by the Regulations. 7.6 Modification, Assignment and Subcontracting: Unless otherwise provided in this Agreement, this Agreement will not be modified or subcontracted unless the Parties agree in writing. Neither this Agreement nor any of the rights, interests or obligations under this Agreement shall be assigned, in whole or in part, by reason of merger, reorganization, sale of all or substantially all of the assets, change of control or operation of law by either of the Parties hereto without the prior written consent of the other Party. 7.7 Waiver: No waiver of any default of, or failure to enforce, any provision in this Agreement will: (a) be deemed a waiver of any other default or right to enforce any other provision, or (b) affect the right of a Party to require prompt performance of the defaulted or unenforced provision at any future time, or (c) be deemed a waiver of the same provision on any other occasion. 7.8 Severability: If any provision in this Agreement is unenforceable and removed, the remaining provisions will remain in full force and effect. If applicable, the Parties will negotiate an enforceable provision that is like the removed provision. 7.9 Relationship of the Parties: The Parties are at all times independent contractors. This Agreement does not create any association, agency, partnership, employment relationship or joint venture between the Parties. 7.10 Disputes: The Parties will endeavor to settle any dispute arising out of or relating to this Agreement. The Parties will consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both Parties. If negotiation is unsuccessful, the Parties may resolve the dispute by mediation. If mediation is unsuccessful or not utilized, then the Parties will resolve the dispute, other than breaches of Sections 7.1 and 7.2, by panel arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules through arbitration by a panel of three arbitrators. The place of arbitration is the city of HealthPartners Laboratories place of business as set forth in the signature block. The decision of the arbitrators will be final and binding and judgment upon the arbitrators' award may be entered by any court of competent jurisdiction. 7.11 Mutual Indemnification: Notwithstanding any limitation of liability provision in this Agreement, each Party (referred to otherwise, will indemnify, defend and hold indemnification) and any related entity from and against any and all third-party liability, fine, settlement, judgment, award, action, loss, damage, claim, and expense, including but n them at any time sustain or incur caused by (i) any act or omission of Responsible Party, its directors, officers, or employees under this Agreement, or (ii) any breach or default of Responsible Party under this Agreement, to the extent that such claims is controlled by an entity that also controls a Party, and each of their directors, officers, agents, and employees. Contract #3154962.1 3 Council Packet Page Number 214 of 245 G9, Attachment 1 Authorized representatives of the Parties have executed and delivered this Agreement as of the Effective Date. CITY OF MAPLEWOOD HEALTHPARTNERS, Inc d/b/a HEALTHPARTNERS LABORATORIES SIGNATURE: ________________________________ SIGNATURE: ________________________________ NAME:______________________________________ NAME:______________________________________ TITLE:______________________________________ TITLE:______________________________________ DATE:______________________________________ DATE:_ _____________________________________ Maplewood Fire Department Address HealthPartners Laboratories Address Maplewood Fire Department HealthPartners Laboratories Attn: Battalion Chief 1530 County Road C East Attn: Laboratory Director Maplewood, MN 55109 3931 Louisianna Circle, E315 Mailstop 71DO3C St. Louis Park, MN 55426 With a copy to: With a copy to: City of Maplewood HealthPartners Attn: City Manager Attn: General Counsel rd 1830 County Road B East 8170 33 Ave S. Maplewood, MN 55109 Bloomington, MN 55425 Contract #3154962.1 4 Council Packet Page Number 215 of 245 G9, Attachment 1 EXHIBIT A EMERGENCY BLOOD BANK SERVICES Services Provided HealthPartners Laboratories will supply blood components to Maplewood Fire on an emergency basis through an exchange program at Regions Hospital Laboratory. Emergency requests for Blood situations are defined as patient life threatening while undergoing emergency medical services transport to the hospital. HealthPartners Laboratories will use best effort to ensure the availability of one (1) O Positive whole blood and one (1) unit of O positive packed cells for Maplewood Fire. If such units are not available HealthPartners Laboratories will attempt to obtain such units from another laboratory location within HealthPartners Laboratories or from the American Red Cross. This service does not include transfusion testing such as component type and screen, type and hold, or routine cross matching of units. Routine Exchange Program: HealthPartners Laboratories will provide a routine exchange program on a mutually agreed upon schedule to ensure blood product stability and appropriate outdate for the supplied Blood. IfMaplewood Fire needs to exchange units outside of the agreed upon routine schedule, Maplewood Fire must contact the Regions Hospital laboratory team at 651-254-9657 (blood bank) or 651-254-4795 (main lab) to arrange an appropriate time for pickup. The parties will mutually agree to all documentation, storage requirements, transfer requirements, and any other logistical items required to maintain appropriate exchange of Blood following HealthPartners Laboratories and American Red Cross guidelines. HealthPartners Laboratories will maintain control over and determine the acceptability for returned Blood, including acceptance of the temperature monitoring device affixed to the unit. There is no cost for this exchange program with the exception outlined Fees: There is no charge for Blood that are transfused enroute to a HealthPartners hospital. All transfusion paperwork is required to be submitted to the laboratory to avoid any fees for these units. Maplewood Fire will be charged for any Blood that is transfused enroute to a non-HealthPartners facility or that is considered and needing to be discarded including, but not limited to: Blood returned to HealthPartners Laboratories and not able to be utilized before their expiration date Blood that has been accessed and not transfused Blood that has been stored outside of temperature or has been damaged and is unable to be utilized for transfusion Blood that has the temperature monitoring device removed from the product. HealthPartners Laboratories will bill the Regions EMS department for the cost of those units at the prevailing HealthPartners fee schedule plus a small handling fee. Regions Hospital EMS will transfer the cost to the Maplewood Fire Department per their administrative agreement in place and will assume responsibility for collecting any fees. Contract #3154962.1 5 Council Packet Page Number 216 of 245 Council Packet Page Number 217 of 245 Council Packet Page Number 218 of 245 G10, Attachment 1 Council Packet Page Number 219 of 245 G10, Attachment 1 Council Packet Page Number 220 of 245 J1 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Mayor and City Council REPORT FROM: Michael Sable, City Manager PRESENTER: Michael Sable, City Manager AGENDA ITEM: Resolution of Support for the Revised Bronze Line Locally Preferred Alternative Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Summary: Metro Transit recently announced the Bronze Line, a hybrid Bus Rapid Transit line serving the cities of Maplewood and St. Paul. The City Council will consider approving the resolution of support for the revised locally preferred alternative for the Bronze Line Bus Rapid Transit (BRT) project. Recommended Action: Motion to approve the attached resolution of support for the revised Locally Preferred Alternative (LPA) for the Bronze Line BRT project. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: SafetyFocus Area: Sustainability Development Strengthen human connection and community growth The proposed Bronze Line project supports the City’s broader goals by strengthening mobility, protecting neighborhoods, and improving access to jobs, retail, and key regional destinations in Maplewood. Background: On September 23, 2024, the City of Maplewood withdrew support from the Purple Line BRT project and the previous Locally Preferred Alternative (LPA) that was established in 2017 as part of the Rush Line BRT project. Resolution 24-09-2354 identified the City of Maplewood’s support of the development, enhancement, and maintenance of flexible public transportation and transportation alternatives Council Packet Page Number 221 of 245 J1 within the city and its surrounding areas; anditscommitmentto working with regional and local transportation agencies, businesses, and community organizations to identify and implement strategies that promote the use of public transportation and alternative transportation options. Since that time, regional partners (Ramsey County, Metro Transit, Metropolitan Council) have worked collaboratively with staff to develop a new approach that aligns with that action and supports Maplewood’s needs and priorities. The proposed Bronze Line BRT project is consistent with that resolution as it strengthens mobility, protects neighborhoods, and improves access to jobs, retail, and regional destinations in Maplewood. The Bronze Line is proposed to be a hybrid Bus Rapid Transit (BRT) line operating along a 9.8-mile route between Saint Paul’s Union Depot and the Maplewood Mall Transit Center (see Figure 1 of the attached resolution). The Bronze Line has fixed BRT sections in St. Paul and Arterial BRT sections in Maplewood. In Maplewood, the alignment would follow White Bear Avenue from Larpenteur Avenue to Beam Avenue and continue along Beam Avenue from White Bear Avenue to the Maplewood Mall Transit Center. The new route will serve 22 stations, including 5 new stations in Maplewood, and provide enhanced reliable service. The project includes Metro Micro, also known as micro transit, a shared ride service in the area around Maplewood Mall to extend transit service to additional nearby locations. Key Differences of the Bronze Line: There is no transit on the Bruce Vento Trail. There are no lane reductions on White Bear Avenue. Micro Transit will be offered at the Maplewood Transit Center. The project includes six stations. Five (5) new stations in Maplewood along White Bear Avenue (Frost, County Road B, 11th/Gervais, County Road C, and Radatz) and improvements to the Maplewood Mall Transit Center. Right-of-way impacts are minimal (limited to station platforms and intersection upgrades). Stations will have pedestrian-focused design and upgrades: (accessible with level-boarding, curb ramps, signals, pavement markings, lighting, NexTrip real-time signs, security features, and trash/recycling containers). White Bear Avenue will get a mill-and-overlay in 2026 to improve the roadway surface. White Bear Avenue and Beam Avenue will get a full pavement replacement as part of the Bronze Line project. The revised route for the Bronze Line BRT project requires the adoption of a revised LPA. The Saint Paul City Council approved a resolution of support for the revised LPA on Wednesday, March 4, 2026. The Ramsey County Regional Railroad Authority subsequently approved a resolution of support for the revised LPA. Council Packet Page Number 222 of 245 J1 Staff recommendsapproval of the resolution of supportfor the revised LPA for the Bronze Line project. The next steps in the adoption process include a public comment period in the summer of 2026, followed by the final adoption of the revised LPA by the end of September 2026. Attachments: 1. Resolution of Support for the Revised Locally Preferred Alternative 2. PowerPoint Council Packet Page Number 223 of 245 J1, Attachment 1 RESOLUTIONOF SUPPORT FOR THE REVISED LOCALLY PREFERRED ALTERNATIVE WHEREAS, the Metropolitan Council (Council) and Ramsey County (County) are jointly funding and leading the design and construction of the METRO Bronze Line Bus Rapid Transit (BRT) Project (Project) in partnership with Metro Transit (an operating division of the Council), the cities of Saint Paul and Maplewood (Municipalities), and the Minnesota Department of Transportation (MnDOT); and WHEREAS, community outreach and engagement has been and will continue to be a major focus as the Project progresses through the preliminary engineering, environmental review, final design, and construction phases; and WHEREAS, this reimagined project, shown in Figure 1, builds upon the former Purple Line project with a renewed focus on community, safety, accessibility, and improved transit connections; and WHEREAS, the Council has completed a Route Modification Study (Study) to identify a new northern terminus (Phase 1) and evaluate an alternate alignment north of Maryland Avenue (Phase 2) for the Project in response to actions taken by the White Bear Lake and Maplewood City Councils; and WHEREAS, on December 11, 2025, the Project’s Corridor Management Committee recommended to the Council and County a revised Locally Preferred Alternative (LPA) for the Project; and WHEREAS, the overall revised LPA consists of a 10-mile route between Union Depot in downtown Saint Paul and the Maplewood Mall Transit Center with 22 stations; and WHEREAS, the revised LPA between on White Bear Avenue between Larpenteur Avenue and Beam Avenue, and on Beam Avenue between White Bear Avenue and Southlawn Drive in Maplewood is consistent with coordination with the City of Maplewood over the past year. The project definition in this area includes: 6 new stations, including improvements at the existing Maplewood Mall Transit Center, and a full pavement reconstruction between Frost Avenue and Beam Avenue. The full pavement reconstruction will replace existing elements such as existing curb and gutter, median islands, and roadway pavement. The full pavement reconstruction will not reconfigure the roadway for such changes as converting lanes to bus lanes, adding new medians or changing the geometry at intersections. Any sidewalk additions or improvements outside of the existing facilities will need approval from County and City before completing design. Buses will operate in existing lanes with other vehicles, NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1.The City of Maplewood supports adoption of the revised Locally Preferred Alternative recommendation for the METRO Bronze Line BRT Project into the Imagine 2050 Transportation Policy Plan, the region’s long-range transportation plan. 2.The City of Maplewood supports the implementation of the stations in the planned locations and the full pavement reconstruction between Frost and Beam avenues in Maplewood; and Council Packet Page Number 224 of 245 J1, Attachment 1 3. The City of Maplewood commits to working collaboratively with the Metropolitan Council and Ramsey County to resolve technical issues through the engineering and design process; and 4. That this resolution adopted by the City of Maplewood be forwarded to the Metropolitan Council and Ramsey County for their consideration. Figure 1: METRO Bronze Line Project Map (December 2025) Approved this 23rdday of March2026. Council Packet Page Number 225 of 245 J1, Attachment 2 Council Packet Page Number 226 of 245 J1, Attachment 2 .ƩƚƓǩĻ \[źƓĻ .w ΑhǝĻƩǝźĻǞ Flexible, hybrid transit solution for Maplewood/ƚƓƭźƭƷĻƓƷ ǞźƷŷ /ƚǒƓĭźƌ wĻƭƚƌǒƷźƚƓ Α{ĻƦƷĻƒĬĻƩ ЋЉЋЍStrengthens mobility, protects neighborhoods, improves accessto jobs & retail ¤¤¤ Council Packet Page Number 227 of 245 J1, Attachment 2 No transit on the Bruce Vento TrailNo lane reductions on White Bear Avenue (in Maplewood)Micro Transit available at Maplewood Mall Transit CenterSix stations total in Maplewood (5 new + upgraded Transit Center) Line in the Bronze Key Differences Council Packet Page Number 228 of 245 J1, Attachment 2 Council Packet Page Number 229 of 245 J1, Attachment 2 partners transportation Commitment to collaborate with regional and local options Affirmed support for flexible transportation .ğĭƉŭƩƚǒƓķ Α{ĻƦƷĻƒĬĻƩ ЋЉЋЍ Purple Line support from the Maplewood withdrew Council Packet Page Number 230 of 245 J1, Attachment 2 concerns and priorities Revised project reflects community direction ǞźƷŷ ağƦƌĻǞƚƚķ͸ƭ ƓĻĻķƭ ε /ƚǒƓĭźƌ Goal to develop an approach aligned Regional Collaboration with Maplewood Metropolitan Council have worked Ramsey County, Metro Transit, and Council Packet Page Number 231 of 245 J1, Attachment 2 Hybrid Bus Rapid Transit (BRT) line9.8-mile route between Union Depot (St. Paul) and Maplewood Mall Transit CenterFixed BRT sections in St. Paul; Arterial BRT in Maplewood22 stations total, including 5 new in Maplewood Project Summary Bronze Line Council Packet Page Number 232 of 245 J1, Attachment 2 Operates around Maplewood Mall areaExtends access to nearby destinations not directly on BRT route Micro Transit Integration Includes Metro Micro shared-ride service{ĭŷĻķǒƌĻķ ƩźķĻƭ Ʒƚ ͻƌğƭƷ ƒźƌĻͼ ķĻƭƷźƓğƷźƚƓƭ Council Packet Page Number 233 of 245 J1, Attachment 2 3 Curb ramps, signals, pavement markings, lighting, signs, security enhancements 2 Accessible station design (ADA) with near-level boarding Design Features & Impacts 1 Minimal right-of-way impacts (station platforms & intersections) Council Packet Page Number 234 of 245 J1, Attachment 2 White Bear Avenue scheduled for mill-and-overlay in 2026Improves roadway surface and long-term corridor condition Roadway Improvements Council Packet Page Number 235 of 245 J1, Attachment 2 Construction Timeline Council Packet Page Number 236 of 245 J1, Attachment 2 Saint Paul City Council Ramsey County Regional Railroad Authority Maplewood City Council Locally Preferred Alternative Council Packet Page Number 237 of 245 J2 CITY COUNCIL STAFF REPORT Meeting Date March 23, 2026 REPORT TO: Michael Sable REPORT FROM: Steven Love, Public Works Director Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer II PRESENTER: Steven Love, Public Works Director AGENDA ITEM: 2026 Maplewood Street Improvements, City Project 25-21 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Summary: The City Council ordered the improvements for the 2026 Maplewood Street Improvements on February 23, 2026, following a public hearing. The next step in the improvement process is to approve the plans and specifications and authorize staff to advertise for bids. The City Council will consider approving the plans and specifications and advertising for bids for the 2026 Maplewood Street Improvements, City Project 25-21. The bid opening is scheduled for 10:00 a.m. on April 28, 2026. The City Council will also consider ordering the preparation of the assessment roll for the 2026 Maplewood Street Improvements, City Project 25-21. The assessment hearing is scheduled to be held in September of 2026. Recommended Action: a. Motion to approve the attached resolution approving plans and specifications and advertising bids for the 2026 Maplewood Street Improvements, City Project 25-21. b. Motion to approve the attached resolution ordering preparation of assessment roll for the 2026 Maplewood Street Improvements, City Project 25-21. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $11,874,800 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The project is proposed to be financed through the Environmental Utility Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessments, St. Paul Regional Water Services (SPRWS), Street Revitalization Fund, and Water Area Fund. Council Packet Page Number 238 of 245 J2 Strategic Plan Relevance: Safety Maintain and enhance infrastructure and environmental systems Sustainability Advance environmental stewardship initiatives Development The streets proposed for reconstruction are an important part of the City’s infrastructure, serving as a connection to and from residential properties, businesses, and other points of interest. The City streets and utilities included in the project have deteriorated beyond the point of regular annual maintenance and need to be replaced. The project will be designed to minimize the impact on the urban environment while improving the quality of stormwater runoff reaching area waterbodies. Background: The project includes the Walter-Beam Area and the County Road C Area. The total length of project streets is 4.4 miles in length, with an average pavement condition index rating of 37 out of 100. The project is a part of the 2026 – 2030 Maplewood Capital Improvement Plan (CIP). If the City Council approves the proposed project, construction would begin in June of 2026. The Walter-Beam Area streets total 2.4 miles in length. The neighborhood is bordered by Highway 61 to the east, County Road D to the north, Kohlman Lake to the south, and the City limits to the west. The County Road C Area streets total 2.0 miles in length. The County Road C Area is made up of 5 smaller neighborhoods near County Road C. The neighborhoods are bordered by Beam Avenue to the north, Highway 61 to the west, Gervais Avenue to the south, and White Bear Avenue to the east. The existing street pavement and aging utility infrastructure on these streets present an ongoing maintenance challenge for the Maplewood Street and Utility Departments. Of the infrastructure elements the city maintains, the bulk of the maintenance activities consist of patching the roadway, spot paving, crack sealing, filling potholes, and maintaining the aging utility infrastructure. These streets need significant improvements. This project will use a combination of different construction methods based on the condition of the existing infrastructure. Streets within the Walter-Beam Area are proposed to receive pavement rehabilitation improvements. Streets within the County Road C Area are proposed to receive full reconstruction improvements. The typical improvements for each improvement type are described below: Pavement Rehabilitation (Walter-Beam Area): Full depth reclamation (grinding and mixing) of existing pavement and aggregate base. Removal of excess reclaim material to accommodate the new pavement section. Placement of new bituminous pavement over the reclaimed aggregate base. Replacement of soft subgrade soils beneath the roadway as needed. Spot replacement of structurally damaged concrete curb and gutter. Upgrades to existing pedestrian facilities. Sawing and sealing of control joints in the new bituminous pavement. Replacement of outdated utility surface castings and spot replacement of failing structures. Installation of sacrificial anodes on water mains as directed by St. Paul Regional Water Services (reduces corrosion and extends service life). Restoration of disturbed driveways, boulevards, and landscaping impacted by the project. Council Packet Page Number 239 of 245 J2 Full Reconstruction (County Road C Area): Removal of existing pavement and underlying aggregate base. Placement of new aggregate base and new bituminous pavement. Road subgrade soil corrections based on soil boring data. Construction of new concrete curb and gutter. Upgrades to existing pedestrian facilities. Sawing and sealing of control joints in the new bituminous pavement. Significant utility improvements to include the addition of new storm sewer systems, improvements to the water system as determined by St. Paul Regional Water Services, and spot replacement of select sanitary sewer mains and services. Water quality improvements, such as rain gardens and infiltration basins, where feasible. Restoration of disturbed driveways, boulevards, and landscaping impacted by the project. Additional Improvements Included with Project: Sewer lining of deteriorated sanitary sewer mains in select areas throughout the City. Fog seal of past neighborhood improvement project streets. Assessments This project will use special assessments as one of its funding sources. A special assessment is a charge that is applied to a property that directly benefits from the public improvement. The City of Maplewood’s Special Assessment Policy is based on Minnesota State Statutes, Chapter 429, which authorizes cities to use special assessments to help fund a wide range of public infrastructure improvements. Per state statute, the special assessment for any property cannot exceed the benefit that the improvement provides to that property. To ensure compliance, the City has hired an independent appraisal firm to evaluate the benefits to properties within the project areas. The appraisal report will be used to establish the final special assessment amounts for all properties. For the purposes of this report, the assessment rates and direction established in the City’s Special Assessment Policy were applied. A total of 374 residential and commercial parcels within the project area are considered assessable. The preliminary assessment rates are listed below. Adjustments to the financing plan may be necessary once the special benefits appraisal has been completed and reviewed. Residential o Full Reconstruction Rate = $6,600/Unit o Pavement Rehabilitation Rate = $3,450/Unit Commercial/Multi-Family o Full Reconstruction Rate = $132.00/Front-Foot o Pavement Rehabilitation = $69.00/Front-Foot The assessment hearing is currently proposed to be held in September of 2026. Estimated Project Cost The total estimated project cost is outlined below: Estimated Project Cost Summary Proposed Improvements Total Amount % of Total Street Improvements$7,730,450 65% Drainage Improvements $2,423,200 20% Sanitary Sewer Improvements $668,250 6% Council Packet Page Number 240 of 245 J2 Water System Improvements $1,052,900 9% Total Estimated Project Cost:$11,874,800100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, design, legal, and fiscal expenses. Preliminary Project Funding Plan Estimated Project Cost Recovery Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $4,614,585 39% Street Revitalization Fund $1,169,250 10% Environmental Utility Fund $2,423,200 20% Sanitary Sewer Fund $668,300 6% Water Area Fund (WAC) $162,700 1% St. Paul Regional Water Services (SPRWS) $890,200 8% Special Benefit Assessment $1,946,565 16% Total Estimated Project Funding:$11,874,800 100% The improvements are proposed to be financed through the Environmental Utility Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessments, St. Paul Regional Water Services, Street Revitalization Fund, and Water Area Fund. The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Project Schedule The following is a tentative schedule for City Project 25-21. Project Schedule Project Milestone Date City Council Meeting | Order Preparation of Feasibility Study6/23/2025 Neighborhood Meeting #1 (Walter-Beam Area) 12/17/2025 Neighborhood Meeting #1 (County Road C Area) 12/18/2025 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/26/2026 Authorize Preparation of Plans and Specifications Neighborhood Meeting #2 (Walter-Beam & County Road C Areas) 2/182026 City Council Meeting | Public Hearing and Order Improvement 2/23/2026 City Council Meeting | Approve Plans and Specifications, Authorize 3/23/2026 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid Opening 4/28/2026 City Council Meeting | Award Contract 5/11/2026 Neighborhood Meeting #3 (Walter-Beam Area) May 2026 Neighborhood Meeting #3 (County Road C Area) May 2026 Begin Construction June 2026 City Council Meeting | Accept Assessment Roll and Order Assessment August 2026 Hearing Neighborhood Meeting #4 (Walter-Beam & County Road C Areas) September 2026 City Council Meeting | Assessment Hearing and Adopt Assessment RollSeptember 2026 Council Packet Page Number 241 of 245 J2 Complete Construction November 2026 Assessments Certified to Ramsey County November 2026 Attachments: 1.Resolution Approving Plans and Specifications and Advertising for Bids 2.Resolution Authorizing Preparation of Assessment Roll 3.Project Location Map Council Packet Page Number 242 of 245 J2, Attachment 1 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS CITY PROJECT 25-21 WHEREAS, following a resolution passed by the City Council on January 26, 2026, plans and specifications for 2026 Maplewood Street Improvements, City Project 25-21, have been prepared under the direction of the City Engineer and presented to the City Council for approval. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1.Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2.The City Clerk or office of the City Engineer shall prepare and publish an advertisement for bids in the official paper and Finance and Commerce based on the approved plans and specifications for the improvement. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be opened electronically via QuestCDN and considered at 10:00 a.m. on April 28, 2026. Bids shall be accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3.The City Clerk and City Engineer are authorized and instructed to receive and open bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular City Council meeting of May 11, 2026. Approved this 23rd day of March 2026. Council Packet Page Number 243 of 245 J2, Attachment 2 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL CITY PROJECT 25-21 WHEREAS, the City Clerk and City Engineer will receive bids for the 2026 Maplewood Street Improvements, City Project 25-21. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1.The City Clerk and City Engineer shall calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. 2.The City Clerk shall notify the City Council upon completion of such proposed assessment. Approved this 23rd day of March 2026. Council Packet Page Number 244 of 245 J2, Attachment 3 Council Packet Page Number 245 of 245