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HomeMy WebLinkAbout2025-11-10 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 10, 2025 City Hall, Council Chambers Meeting No. 21-25 Pursuant to Minn. Stat. 13D.02, one or more councilmembers may be participating remotely A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. October 27, 2025 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Resolution of Appreciation for Sue Vento G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. ClearGov Subscription Renewal and Service Order Amendment 3. Resolution Certifying Delinquent Accounts Receivable, Sewer Service Line Repairs, and Tree Removals 4. Collective Bargaining Agreements a. AFSCME (2026-2028) b. IAFF Fire Fighters (2026-2028) c. IAFF Fire Captains (2026-2028) d. LELS Local 173 Police Sergeants (2026-2027) 5. Temporary / Seasonal Positions Wage Rates 2026 6. T-Mobile Plan Renewal 7. Fixed Price Fuel Program for 2026 Contract Fuel Purchases H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1.Special Assessment of Abatement Costs,1830 Howard Street North a. Public Hearing b. Resolution Adopting Assessment Related to the Costs of Abating Hazardous/Nuisance Conditions I. UNFINISHED BUSINESS 1. Budget Presentation – Police Department 2. Award of 2026 Charitable Gambling Funds J. NEW BUSINESS 1. On-Sale Intoxicating Liquor and Sunday Sales License for Taco Shop Maplewood LLC, dba The Taco Shop Maplewood, 1275 County Road D East 2. Design Review and Parking Waiver Resolution, Seven Brews Coffee, 2982 White Bear Avenue North K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 27, 2025 City Hall, Council Chambers Meeting No. 20-25 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:00p.m.byMayor Abrams. Mayor Abrams commented on Saturday’s fun Trunk or Treat event and thanked the following for all the effort put in to make it a success: Community Outreach Specialist Barb Johnson, Police & Fire personnel, Parks & Recreation, Communications, Public Works staff, Maplewood Community Center/YMCA, Maplewood North Lions Club, Oakdale Athletics, North East United Soccer Club, Sams Club, Tareen Dermatology, District 622 Early Learning Early Childhood Family Education (ECFE), St Paul Regional Water, and Forest Lake Highschool Girls Hockey Team. B.PLEDGE OF ALLEGIANCE Emma and Isabel Demulling lead the council in the pledge of allegiance. C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA CouncilmemberCavemoved to approve the agenda as submitted. Seconded by CouncilmemberLee Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.October13, 2025 City Council Workshop Meeting Minutes Councilmember Juenemannmoved to approve the October13, 2025City Council Workshop Meeting Minutes as submitted. Seconded by CouncilmemberCave Ayes – All The motion passed. October 27, 2025 City Council Meeting Minutes 1 Council Packet Page Number 1 of 254 E1 2.October 13, 2025 City Council Meeting Minutes CouncilmemberLeemoved to approve theOctober13, 2025 City Council Meeting Minutes assubmitted. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations None 3.Retirement of K-9 Officer “Ronan” a.Resolution Pertaining to the Retirement and Ownership of Maplewood Service Dog (K-9) “Ronan” b.Agreement to Assume Ownership of Retired Canine Public Safety Director Bierdeman gave the staff report.Sergeant Demulling addressed and thanked council. CouncilmemberJuenemannmoved to approve the Resolution Pertaining to the Retirement and Ownership of Maplewood Service Dog (K-9) “Ronan”. Resolution 25-10-2432 A RESOLUTION PERTAINING TO THE RETIREMENT AND OWNERSHIP STATUS OF MAPLEWOOD POLICE SERVICE DOG (K-9) “RONAN.” WHEREAS, the Maplewood Police Department has had a successful police service dog (K-9) program that has honorably and ably served the City since 1977; and WHEREAS, in 2019, then-Maplewood Sergeant Joe Demulling was selected to serve as the department’s police service dog handler and completed a comprehensive and demanding training program with his canine partner “Ronan;” and WHEREAS, upon completion of the training program, Sergeant Joe Demulling and Ronan began a successful partnership of service to the City; and WHEREAS, Sergeant Joe Demulling and Ronan were responsible for the apprehension of more than 80 criminal suspects, 214 high-risk deployments, and the effective and efficient execution of countless building and evidence searches; and October 27, 2025 City Council Meeting Minutes 2 Council Packet Page Number 2 of 254 E1 WHEREAS, during their partnership, Sergeant Joe Demulling and Ronan demonstrated the unique skills and abilities of police service dogs to thousands of local residents and visitors at community, civic, and school events in excess of 100 hours; and WHEREAS, Ronan will be retired from service with the City of Maplewood at the st, completion of his tour of duty on November 12025; and WHEREAS,the relationship between the police officer handler and K-9 is unique and storied, and it is commonplace and Maplewood Police tradition for official ownership of the retired police service dog to be transferred to the handler/partner; and WHEREAS, Sergeant Joe Demulling has agreed to assume full ownership, responsibility, and care of Ronan for the remainder of his days. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota; 1.That the faithful, valued, and committed service of Maplewood police service dog, Ronan, is hereby acknowledged and lauded; and 2.That the care and training of Ronan provided by Maplewood Police Sergeant Joe Demulling is recognized and commended; and 3.That full ownership, responsibility, and care for Ronan shall be transferred to Sergeant Joe Demulling in accordance with the separate Agreement and “Bill of Sale” document; and 4.That transfer of ownership to Sergeant Joe Demulling shall be without remuneration in recognition of the special bond and unique characteristics of police service dogs; and 5.That the City Attorney prepared an Agreement and “Bill of Sale” transferring ownership from the City to Sergeant Joe Demulling, as executed by Sergeant Joe Demulling and the Chief of Police, is accepted and approved, and, finally 6.That the City Council of Maplewood hereby extends its deepest appreciation to Sergeant Joe Demulling for his exceptional dedication, professionalism, and compassionate stewardship of his canine partner, Ronan. The Council further recognizes and honors K-9 Ronan for his loyal and distinguished service to the City of Maplewood and its residents. The Council celebrates his well-earned retirement from active police service as a member of the Maplewood Police Departmentand histransition to life as a member of the Demulling family. Seconded by Councilmember Cave Ayes – All The motion passed CouncilmemberLeemoved to approve the Agreement to Assume Ownership of Retired Canine. October 27, 2025 City Council Meeting Minutes 3 Council Packet Page Number 3 of 254 E1 Seconded by Councilmember Cave Ayes – All The motion passed. 4.Resolution of Appreciation for Nancy Edwards, Environmental and Natural Resources Commission Public Works Director Love read the resolution. Councilmember Juenemannmoved to approve the Resolution of Appreciation for Nancy Edwards, Environmental and Natural Resources Commission. Resolution 25-10-2433 RESOLUTION OF APPRECIATION FOR NANCY EDWARDS WHEREAS,Nancy Edwards has been a member of the Maplewood Environmental and Natural Resources Commission for two years and four months, serving from February 13, 2023, to June 17, 2025. Ms. Edwards has served faithfully in those capacities; and WHEREAS, during her term on the Environmental and Natural Resources Commission, Ms. Edwards helped guide City environmental ordinances and policies including the Green Building Code, Climate Mitigation Planning process, City solid waste and energy programs, and assisted with the Commission’s environmental education and outreach. WHEREAS, the Environmental and Natural Resources Commission and City Council have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Edwards has freely given her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Edwards has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Nancy Edwards is hereby extended our gratitude and appreciation for her dedicated service. Seconded by Councilmember Villavicencio Ayes – All The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council.If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. October 27, 2025 City Council Meeting Minutes 4 Council Packet Page Number 4 of 254 E1 Agenda item G6 was highlighted. CouncilmemberCavemoved toapprove agenda items G1-G9. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 1.Approval of Claims CouncilmemberCavemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 2,130,122.75 Checks # 124407 thru # 124457 dated 10/14/25 $ 595,283.73 Checks # 124458 thru # 124486 dated 10/21/25 $ 516,797.22 Disbursements via debits to checking account dated 10/06/25 thru 10/19/25 $ 3,242,203.70 Total Accounts Payable PAYROLL $ 799,627.52 Payroll Checks and Direct Deposits dated 10/10/25 $ 799,627.52 Total Payroll $ 4,041,831.22 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2.Third Quarter 2025 Financial Report No action required. 3.Resolution to Accept Donation for Youth Scholarship Fund CouncilmemberCavemoved toapprove the resolution accepting donation in the amount of $52.50 from Mik Mart Ice Cream and to authorize the Finance Director to increase the Youth Scholarship Fund budget by that amount: $52.50. October 27, 2025 City Council Meeting Minutes 5 Council Packet Page Number 5 of 254 E1 Resolution 25-10-2434 APPROVAL OF ACCEPTANCE OF DONATION FROM MIK MART ICECREAM TOWARDS THE PARKS AND NATURAL RESOURCES YOUTH SCHOLARSHIP PROGRAM WHEREAS,Mik Mart Ice Cream has presented a donation of $52.50 towards the Parks and Natural Resources Youth Scholarship program. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1.The City of Maplewood is authorized to accept this donation for the Parks and Natural Resources Department youth scholarship fund. Seconded by Councilmember JuenemannAyes – All The motion passed. 4.2025 Ramsey County SCORE Agreement Councilmember Cavemoved to approve the 2025 SCORE Agreement with Ramsey County and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember JuenemannAyes – All The motion passed. 5.Resolution to Accept MnDOT’s Offer for Right-of-Way Acquisition for TH 5 Improvements, City Project 25-10 CouncilmemberCavemoved to approve theResolution to Accept MnDOT’s Offer for Right-of-Way Acquisition for Trunk Highway 5 Improvements, City Project 25-10 and direct the Mayor and City Manager to sign the Offer to Sell, the Memorandum of Conditions and the Warranty Deed. Minor revisions as approved by the City Attorney are Authorized as needed. Resolution 25-10-2435 TO ACCEPT MNDOT’S OFFER FOR RIGHT-OF-WAY ACQUISTION FOR TH 5 IMPROVEMENTS, City Project 25-10 WHEREAS, the Minnesota Department of Transportation (MnDOT) is planning an improvement project for Trunk Highway 5 from Minnehaha Avenue to Stillwater Avenue; and WHEREAS, MnDOT has determined the need to acquire a portion of property owned by the City of Maplewood for right-of-way purposes, depicted as Parcel 226 on MnDOT’s Right-of-Way Plat No. 62-92; and October 27, 2025 City Council Meeting Minutes 6 Council Packet Page Number 6 of 254 E1 WHEREAS, as MnDOT has submitted an offer for right-of-way acquisition totaling $14,000, and WHEREAS, MnDOT’s offer is based on a Minimum Damage Acquisition Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota, that MnDOT’s offer for right-of-way acquisition for Trunk Highway 5 is approved. Seconded by Councilmember JuenemannAyes – All The motion passed. 6.Conditional Use Permit Review, Menards, 2280 Maplewood Drive North Councilmember Cavemoved to approve the CUP review for Menards, located at 2280 Maplewood Drive North, and review again only if a problem arises or a significant change is proposed. Seconded by Councilmember JuenemannAyes – All The motion passed. 7.Conditional Use Permit Review, Justice Alan Page Elementary School, 2410 Holloway Avenue East Councilmember Cavemoved to approve the CUP review for Justice Alan Page Elementary, located at 2410 Holloway Avenue East, and review again only if a problem arises or a significant change is proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 8.Conditional Use Permit Review, Harriet Tubman Center East, 2675 Larpenteur Avenue East Councilmember Cavemoved to approve theCUP review for Harriet Tubman Center East, located at 2675 Larpenteur Avenue East, and review again in one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. 9.Abatement Agreement Regarding Conditions Creating a Hazardous Property and Public Nuisance, 1851 North Saint Paul Road East CouncilmemberCavemoved to approve and authorize the execution of the Abatement Agreement for the property located at 1851 North Saint Paul Road East. October 27, 2025 City Council Meeting Minutes 7 Council Packet Page Number 7 of 254 E1 Seconded by Councilmember Juenemann Ayes – All The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearingplease familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1.Century Ponds Proposed Development, 601 Century Avenue South a.Public Hearing b.Public Vacation of an Easement Resolution Community Development Director Parr gave the staff report. Mayor Abrams opened public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Cavemoved to approve the resolution for the public vacation of an easement. Resolution 25-10-2436 PUBLIC VACATION OF AN EASEMENT RESOLUTION BE ITRESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1.Background. 1.01D.R. Horton has requested the Maplewood City Council to vacate the following portions of a wetland buffer easement. That part of the Wetland Buffer Easement as described in Document No. 3510497, recorded in the office of the County Recorder, Ramsey County, Minnesota (said easement is in the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22,said County), lying southerly of the following described line: Commencing at the southeast corner of said Section 12; thence North 00 degrees 25 minutes 17 seconds West, assumed bearing along the east line of said Southeast Quarter of the Southeast Quarter, a distance of 690.07 feet; thence South 89 degrees 34 minutes43 seconds West 411.82 feet to the point of beginning of the line to be described; thence continuing South 89 degrees 34 minutes 43 seconds West 100.00 feet; thence North 68 degrees 09 minutes 42 seconds West 16.88 feet; thence North 71 degrees 45 minutes54 seconds West 76.39 feet; thence South 60 degrees 00 minutes 57 October 27, 2025 City Council Meeting Minutes 8 Council Packet Page Number 8 of 254 E1 seconds West 51.96 feet; thence North 85 degrees 38 minutes 32 seconds West 29.32 feet; thence South 89 degrees 34 minutes 43 seconds West 100.00 feet, and said line there terminating. That part of the Wetland Buffer Easement as described in Document No. 3510497, recorded in the office of the County Recorder, Ramsey County, Minnesota (said easement is in the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22,said County), lying easterly of the following described line: Commencing at the southeast corner of said Section 12; thence North 00 degrees 25 minutes 17 seconds West, assumed bearing along the east line of said Southeast Quarter of the Southeast Quarter, a distance of 1048.95 feet; thence South 89 degrees 34 minutes 43 seconds West 401.32 feet to the point of beginning of the line to be described; thence South 100.00 feet; thence South 25 degrees 33 minutes 41 seconds East 13.55 feet; thence South 12 degrees 01 minutes 40 seconds East 30.92 feet; thence South 00 degrees 15 minutes 56 seconds East 40.24 feet; thence South 30 degrees 48 minutes 39 seconds West 5.18 feet; thence South 108.30 feet, and said line there terminating. Section 2.Criteria 2.01Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. Section 3.Findings 3.01The Maplewood City Council makes the following findings: 1.The existing wetland buffer easement does not align with the approved wetland delineation for the site. 2.The vacation is not counter to the public interest. 3.A new public wetland buffer easement will be dedicated to alignwith the approved wetland delineation for the site to replace the vacated easement. Section 4.City Review Process 4.01The city conducted the following review when considering the public vacation request. 1.On September 16, 2025, the planning commission considered the public vacation request. 2.On October 27, 2025, the city council discussed the public vacation request. City staff published two consecutive weeks of a meeting notice in the Pioneer Press and sent notices to the surrounding October 27, 2025 City Council Meeting Minutes 9 Council Packet Page Number 9 of 254 E1 property owners. The city council gave everyone at the hearing a chance to speak and present written statements. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council 5.01The city council hereby approvesthe resolution. Approval is based on the findings outlined in Section 3 of this resolution. Approval is subject to the following conditions: 1.The applicant shall provide and dedicate a new public wetland buffer easement that aligns with the approved wetland delineation. 2.Approval of a comprehensive plan amendment, rezoning, variance, and preliminary plat applications for this project. If approval is not received, this resolution will become null and void. Seconded by Councilmember LeeAyes – All The motion passed. I.UNFINISHED BUSINESS 1.Budget Presentation – Fire/EMS Department Fire & EMS Chief Mondor gave the presentation. No action required. J.NEW BUSINESS 1.Wakefield Park Community Building Solar Project a.Solar on Public Buildings Grant Application b.Contract with Minnesota Solar Public Works Director Love gave the staff report. Councilmember Cavemoved to support the Solar on Public Buildings Grant Application with the Minnesota Department of Commerce. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Leemoved to approvethe Wakefield Park Community Building solar system contract with Minnesota Solar and direct the Mayor and City Manager to sign the contract. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember JuenemannAyes – All The motion passed. October 27, 2025 City Council Meeting Minutes 10 Council Packet Page Number 10 of 254 E1 2. Century Ponds Proposed Development, 601 Century Avenue South a.Comprehensive Plan Amendment (4 votes) b.Ordinance Amendment Rezoning to PUD c.Resolution Authorizing Publication of the Ordinance by Title and Summary (4 votes) d.Wetland Buffer Variance Resolution e.Preliminary Plat Resolution f.Design Review Resolution Community Development Director Parr gave the presentation. City Attorney Batty provided additional guidance. Deb Ridgeway,Project Manager withDR Horton, and Public Works Director Love answered questions of council. Council shared comments. CouncilmemberLeemoved toapprovethe resolution amending the 2040 Comprehensive Plan’s Future Land Use Map to re-guide the project properties from Park to Low Density Residential. (4 votes). Resolution 25-10-2437 COMPREHENSIVE PLAN AMENDMENT RESOLUTION Resolution approving the comprehensive plan amendment re-guiding a portion of the property located at the southwestern corner of the intersection of Lower Afton Road East and Century Ave South from Park to Low Density Residential. BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1.Background. 1.01D.R. Horton has requested approval of a comprehensive plan amendment. 1.02The property is located at 601 Century Avenue South and is legally described as: (PIN: 12-28-22-11-0002 and 12-28-22-44-0002) That part of the Southeast Quarter of the Northeast Quarter, lying Southwesterly of Lower Afton Road as described in Document 1613681, on file and of record in the office of the County Recorder, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Northeast Quarter of the Southeast Quarter, EXCEPT the East 1.6 Rods, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Southeast Quarter of the Southeast Quarter EXCEPT the South 574.00 feet of the West 600.00 feet, Section 12, Township 28, Range 22, Ramsey October 27, 2025 City Council Meeting Minutes 11 Council Packet Page Number 11 of 254 E1 County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Abstract Property Section 2.Criteria 2.01The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3.Findings 3.01The requested amendment would meet various amendment criteria outlined in the 2040 Comprehensive Plan. 3.02The proposed amendment is compatible with the surrounding residential neighborhoods. 3.03Public utilities are available to provide services for the proposed residential use. 3.04Adequate and safe access to the site can be provided from existing streets. Section 4.City Review Process 4.01The City conducted the following review when considering this amendment request. 1.On September 16, 2025, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak andpresent written statements. The planning commission recommended that the city council approve this resolution. 2.On October 27, 2025, the city council discussed the comprehensive plan amendment. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council October 27, 2025 City Council Meeting Minutes 12 Council Packet Page Number 12 of 254 E1 5.01The above described comprehensive plan amendment is approvedbased on the findings outlined in section 3 of this resolution. Approval is subject to, and only effective upon, the following conditions: 1.Review and approval of the Metropolitan Council as provided by state statute. Seconded by Councilmember CaveAyes – All The motion passed. CouncilmemberCavemoved toapprovetheupdatedordinance amending Chapter 44 Zoning of the Maplewood City Code to establish PUD-01 Century Ponds as a Planned Unit Development (PUD) District. Ordinance 25-1055 AN ORDINANCE AMENDING CHAPTER 44 ZONING OF THE MAPLEWOOD CITY CODE TO ESTABLISHPUD-01 CENTURY PONDS AS A PLANNED UNIT DEVELOPMENT (PUD) DISTRICT FOR THE PROPERTYLOCATED AT THE SOUTHWEST INTERSECTION OF LOWER AFTON ROAD EAST AND CENTURY AVENUESOUTH The City Council of Maplewood ordains as follows: Section 1.Chapter 44 is hereby amended to add the following Section to Article II – District Regulations: Sec. 44-313. – PUD-01 Century Ponds 1.Except as specified within this section, the PUD shall adhere to the requirements in the R-1S Small-Lot Single-Dwelling District and the R-3C Townhouse Residence District. 2.The following uses are permitted within PUD-01: a.Principal Uses i.Detached single-unit residential ii.Townhouses b.Accessory Uses i.Accessory uses as listed in the R-1S district for single-unit residential lots ii.Accessory uses as listed in the R-3C district for townhouse lots 3.Minimum dimensional requirements for each use within PUD-01 shall be as follows: a.Single-Unit Residential Lots i.55-Foot-Wide Lots 1.A minimum lot area of 6,435 square feet. 2.A minimum lot width of 55 feet. Corner lots shall be at least 65 feet wide. 3.A minimum lot depth of 120 feet. October 27, 2025 City Council Meeting Minutes 13 Council Packet Page Number 13 of 254 E1 ii.65-Foot-Wide Lots 1.A minimum lot area of 8,433 square feet. 2.A minimum lot width of 65 feet. Corner lots shall be at least 75 feet wide. 3.A minimum lot depth of 130 feet. iii.Setbacks for all Single-Unit Lots 1.A minimum front setback of 30 feet. 2.A minimum rear setback of 30 feet. 3.A minimum side setback of 7.5 feet on each side. 4.A minimum corner side setback of 20 feet. iv.A maximum building height of 35 feet. v. A maximum building lot coverage of 40%. b.Townhouse Lots i.A minimum front setback of 30 feet from a private road. ii.A minimum rear setback of 20 feet. iii.A minimum side setback of 20 feet. iv.A minimum separation between dwellings of 20 feet. v. A maximum building height of 35 feet. vi.A minimum of 35% of the townhouse portion of the development retained for green space. 4.Building Performance Standards a.No single-unit home shall be constructed that has the same exterior facade as a home immediately adjacent to it or across the street. b.All single-unit homes and townhomes shall be constructed of building materials which mitigate the noise from the adjacent shooting range. 5.Miscellaneous Requirements and Performance Standards a.Signage i.Monument signage shall be landscaped around the sign’s base and designed to be consistent with the project’s building materials and colors. ii.Monument signage must meet city sign code requirements for residential development. iii.Covenants for the maintenance of monument signage shall be recorded against the property. b.Parking i.Parking is limited to one side of the street throughout the development. c. Landscaping d.All other general zoning requirements in the Maplewood City Code not addressed in this ordinance shall be met. 6.Development Plans. The site shall be developed, used, and maintained in conformance with the following Final PUD signed official exhibits as listed in the executed developer’s agreement. Section 2.The Zoning Map of the City of Maplewood shall be amended by reclassifying the lands legally described as: That part of the Southeast Quarter of the Northeast Quarter, lying Southwesterly of Lower Afton Road as described in Document 1613681, on file and of record in the October 27, 2025 City Council Meeting Minutes 14 Council Packet Page Number 14 of 254 E1 office of the County Recorder, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Northeast Quarter of the Southeast Quarter, EXCEPT the East 1.6 Rods, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Southeast Quarter of the Southeast Quarter EXCEPT the South 574.00 feet of the West 600.00 feet, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Abstract Property from farm residence district to PUD-01 Century Ponds. Section 3. This Ordinance shall be published and shall take effect following the approval of the final plat for the Century Ponds development. Seconded by Councilmember LeeAyes – All The motion passed. Councilmember Juenemannmoved toapprovethe resolution authorizing publication of the ordinance by title and summary. (4 votes). Resolution 25-10-2438 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO.1055BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Maplewood has adopted Ordinance No. 1055, an ordinance amending Chapter 44 Zoning of the Maplewood City Code to Establish PUD-01 Century Ponds as a Planned Unit Development (PUD) District for the property located at the southwest intersection of Lower Afton Road East and Century Avenue South; and WHEREAS, Minnesota Statutes, §412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is multiple pages in length; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the City Clerk shall cause the following summary of Ordinance No. 1055to be published in the official newspaper in lieu of the entire ordinance: Seconded by Councilmember CaveAyes – All October 27, 2025 City Council Meeting Minutes 15 Council Packet Page Number 15 of 254 E1 The motion passed. Councilmember Cavemoved toapprovethe resolution for a wetland buffer variance. Resolution 25-10-2439 WETLAND BUFFER VARIANCE RESOLUTION BE ITRESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1.Background 1.01D.R. Horton has requested approval for a wetland variance buffer to allow grading and trail construction within the required buffer. 1.02The property is located at 601 Century Avenue South and is legally described as: (PIN: 12-28-22-11-0002 and 12-28-22-44-0002) That part of the Southeast Quarter of the Northeast Quarter, lying Southwesterly of Lower Afton Road as described in Document 1613681, on file and of record in the office of the County Recorder, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Northeast Quarter of the Southeast Quarter, EXCEPT the East 1.6 Rods, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Southeast Quarter of the Southeast Quarter EXCEPT the South 574.00 feet of the West 600.00 feet, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Abstract Property Section 2.Standards 2.01City Ordinance Section 18-221 (d) (1) requires a minimum buffer width of 100 feet from Manage A Wetlands, 75 feet from Manage B Wetlands, and 50 feet from Manage C Wetlands. 2.02City Ordinance Section 18-221 (h) (1) provides procedures for granting a variance to the wetland ordinance requirements and refers to the state statute where a variance may be granted when: 1.The variance is in harmony with the general purposes and intent of this ordinance; October 27, 2025 City Council Meeting Minutes 16 Council Packet Page Number 16 of 254 E1 2.When the variance is consistent with the comprehensive plan; and 3.When the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner; (3) the proposal will not alter the essential character of the locality. Section 3.Findings 3.01The Maplewood City Council makes the following findings: 1.The proposed development meets the intent of city ordinance standards in the PUD zoning district, R-1S, and R-3C districts, and is consistent with the goals of the 2040 Comprehensive Plan. 2.The request is reasonable. The proposed improvements within the wetland buffer enhance stormwater management and increase public access to the development's natural areas. The site has several wetlands, and the proposed development will continue to protectand enhance them while creating a public amenity via a trail system that allows the public to enjoy the natural landscapes on the site. 3.The existing conditions on this property are unique and not caused by the property owner. 4.A conservation easement will be dedicated to the City over the wetlands and native areas. This easement will ensure that wetland buffers and native areas are properly maintained. 5.Overall, the proposed development of this site is in character with the surrounding uses, which include single-family residential areas. The preservation of 47% of the total site as green space provides a natural buffer between the new development and established neighborhoods and adds a public amenity to the community that is accessible to the existing neighborhood. Section 4.City Review Process 4.01The City conducted the following review when considering the public vacation request. 1.On September 16, 2025, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak andpresent written statements. The planning commission recommended that the city council approve this resolution. October 27, 2025 City Council Meeting Minutes 17 Council Packet Page Number 17 of 254 E1 2.On October 8, 2025, the environmental and natural resources commission reviewed the request. The environmental and natural resources commission recommended that the city council approve this resolution. 3.On October 27, 2025, the city council discussed the wetland buffer variance request. They considered reports and recommendations from the planning commission, environmental and natural resources commission, and city staff. Section 5.City Council Action 5.01The city council hereby approvesthe resolution. Approval is based on the findings outlined in Section 3 of this resolution. Approval is subject to the following conditions: 1.The applicant shall obtain all required permits from the Ramsey- Washington Metro Watershed District. 2.The site must be developed and maintained in substantial conformance with the following plans: a.Wetland, grading and site plans, date-stamped July 22, 2025. Seconded by Councilmember JuenemannAyes – All The motion passed. Councilmember Leemoved toapprovethe resolution for a preliminary plat. Resolution 25-10-2440 PRELIMINARY PLAT RESOLUTION BE ITRESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1.Background. 1.01D.R. Horton has requested preliminary plat approval. 1.02The property is located at 601 Century Avenue South and is legally described as: (PIN: 12-28-22-11-0002 and 12-28-22-44-0002) That part of the Southeast Quarter of the Northeast Quarter, lying Southwesterly of Lower Afton Road as described in Document 1613681, on file and of record in the office of the County Recorder, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: October 27, 2025 City Council Meeting Minutes 18 Council Packet Page Number 18 of 254 E1 The Northeast Quarter of the Southeast Quarter, EXCEPT the East 1.6 Rods, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Southeast Quarter of the Southeast Quarter EXCEPT the South 574.00 feet of the West 600.00 feet, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Abstract Property Section 2.Criteria 2.01City ordinance requires that subdivisions and platting are subject to the procedures and application requirements established in Ch. 34 Subdivisions of the Maplewood City Code. Section 3.Findings 3.01The Maplewood City Council makes the following findings: 1.The proposal meets the specific platting standards. 2.The physical characteristics of the site are suitable for the type of development and use being proposed. 3.The proposed development will not negatively impact the public health, safety, or welfare of the community. Section 4.City Review Process 4.01The City conducted the following review when considering the public vacation request. 1.On September 16, 2025, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak andpresent written statements. The planning commission recommended that the city council approve this resolution. 2.On October 27, 2025, the city council discussed the preliminary plat. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council October 27, 2025 City Council Meeting Minutes 19 Council Packet Page Number 19 of 254 E1 5.01The city council hereby approvesthe resolution. Approval is based on the findings outlined in Section 3 of this resolution. Approval is subject to the following conditions: 1.The Preliminary Plat approval shall expire one year from the date of the City Council approval unless a Final Plat has been requested or a time extension has been granted by the City Council. 2.The site must be developed and maintained in substantial conformance with the design and site plans, date-stamped July 22, 2025. 3.Concurrent approval of comprehensive plan amendment, variance, and easement vacation applications. 4.Applicant shall be responsible for payment of all costs associated with the preliminary plat application. 5.A preliminary plat opinion letter from the City Attorney detailing the requirements for fee title and plat recording. 6.Homeowner's association documents. The documents must specify that all owners in the Century Ponds plat are responsible for the ownership, management, and maintenance of the Outlots and infiltration basins and details on how the wetland buffer and infiltration basins are to be preserved and maintained. The requirement of a conservation easement and roles and responsibilities will be outlined in the required developer’s agreement. 7.Applicant shall submit a Construction Management Plan for approval by the City's Public Works Director. This plan should include, at a minimum, the following items: a.Project Contact info for residents to call/email with questions and complaints. b.Hours and days of construction activity. c. Outline of project communication to the adjacent neighborhood, which includes: 1.Up-to-date project website that allows emails to be sent out when updates are made 2.Option to receive updates for those without internet access d.Construction traffic routing 1.Including prohibiting construction traffic west of the site along Linwood Avenue. October 27, 2025 City Council Meeting Minutes 20 Council Packet Page Number 20 of 254 E1 e.Outline of how demolition and excavated material will be handled and stored. f.A dust mitigation plan. 8.Applicant shall be responsible for the procurement of any and/or all local or public agency permits, including, but not limited to, the submittal of all required information for building permit issuance. 9.The approval of an MPCA sanitary sewer extension permit from the Metropolitan Council. 10.The applicant shall coordinate with the DNR regarding requirements relating to avoidance measures and/or the need for a Permit to Take regarding Sullivant’s milkweed on site. 11.The applicant shall work with the contractor to phase grading as efficiently as possible for the site in order to more effectively implement the erosion and sediment control plan and Stormwater Pollution Prevention Plan. 12.Stormwater on site will be routed to temporary sediment ponds during construction and permanent stormwater basins post construction to be treated before draining into the wetlands on site. 13.The applicant will be required to adhere to the Minnesota Department of Natural Resources and the United States Fish and Wildlife Service guidelines on timeframes for tree removal. 14.Prior to the release of the Final Plat, the street names shall be reviewed and approved by the city. 15.Comply with conditions outlined in the September 4, 2025, Engineering Report. 16.Comply with conditions outlined in the September 4, 2025, Development Review report from Bolton & Menk. 17.Comply with conditions outlined in the September 8, 2025, Environmental Report. 18.Parking is limited to one side of the street in all areas of the development. Before the final plat, the applicant shall submit an exhibit indicating the location of the no-parking areas and where the mailboxes will be located. The applicant will be required to incur any costs associated with posting no- parking signs. 19. A Development Agreement shall be fully executed prior to the release of the Final Plat for recording. October 27, 2025 City Council Meeting Minutes 21 Council Packet Page Number 21 of 254 E1 20.Final sewer park availability charges shall be satisfied via cash dedication. Final park availability charges shall be memorialized in the Development Agreement. 21.The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. A SAC determination is required. 22.Prior to the issuance of a building permit, the Applicant shall provide the recorded covenants for maintenance of the monument signs for neighborhood identification. 23. The development must further comply with all conditions outlined in City Council Ordinance No. 1055for a PUD Rezoning approvedby the Maplewood City Council on October 27, 2025. Seconded by Councilmember CaveAyes – All The motion passed. Councilmember Cavemoved toapprovethe resolution for design review. Resolution 25-10-2441 DESIGN REVIEW RESOLUTION BEIT RESOLVEDbytheCityCounciloftheCityofMaplewood, Minnesota,asfollows: Section 1.Background. 1.01D.R. Horton has requested approvalof designreviewtoconstruct73 townhome units in 15 buildings. 1.02The property is located at 601 Century Avenue South and is legally described as: PIN: 12-28-22-11-0002 and 12-28-22-44-0002 That part of the Southeast Quarter of the Northeast Quarter, lying Southwesterly of Lower Afton Road as described in Document 1613681, on file and of record in the office of the County Recorder, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: The Northeast Quarter of the Southeast Quarter, EXCEPT the East 1.6 Rods, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Also: October 27, 2025 City Council Meeting Minutes 22 Council Packet Page Number 22 of 254 E1 The Southeast Quarter of the Southeast Quarter EXCEPT the South 574.00 feet of the West 600.00 feet, Section 12, Township 28, Range 22, Ramsey County, Minnesota according to the government survey thereof, Ramsey County, Minnesota. Abstract Property Section2.SiteandBuildingPlanStandardsandFindings. 2.01CityOrdinanceSection 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair thedesirabilityof investmentoroccupationin theneighborhood;that itwill notunreasonablyinterferewiththeuseand enjoymentofneighboring,existingor proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious,orderlyandattractivedevelopment contemplatedbythisarticleand the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirableenvironmentforitsoccupants,aswellasforitsneighbors, andthatitis aesthetically of good composition, materials, textures and colors. Section3.CityCouncil Action. 3.01On October 27, 2025, the City Council discussed this resolution. They considered reports and recommendations from the community design review board and City staff. 3.02The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site mustbedevelopedandmaintainedinsubstantialconformancewith thedesignplans contained in the October 27, 2025 staff report. Approval is subject to the applicant doing the following: 1.Concurrent approval of comprehensive plan amendment, rezoning, variance, and easement vacation applications. 2.Repeatthisreviewintwo yearsifthecityhasnotissued a building permitfor this project. 3.Allfiremarshalandbuildingofficialrequirementsmustbemet. October 27, 2025 City Council Meeting Minutes 23 Council Packet Page Number 23 of 254 E1 4.Satisfytherequirementssetforthintheengineeringreviewauthored byJon Jarosch, dated September 4, 2025. 5.Comply with conditions outlined in the September 4, 2025, Development Review report from Bolton & Menk. 6.Satisfytherequirementssetforthintheenvironmentalreview authoredby Shann Finwall, dated October 14, 2025. 7.TheapplicantshallobtainallrequiredpermitsfromtheRamsey- Washington Metro Watershed District. 8.Rooftopventsandequipment, and any ground equipment,shallbe locatedoutofviewfromallsidesofthe property. Any ground equipment must be screened with 100 percent opaque materials or landscaping. 9.Anyidentificationormonumentsignsfortheprojectmustmeetthecity's sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 10.Priortotheissuanceof a building permit,theapplicantshallsubmit forstaff approval the following items: a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 11.Theapplicantshallcompletethefollowingbeforeoccupyingthebuildings: a.Replaceanypropertyironsthatwereremovedbecauseofthis construction. b.Providecontinuousconcretecurbandgutteraroundtheparking lotand driveways. c.Installallrequiredlandscapingandanin-groundlawnirrigation system for all landscaped areas. d.Installallrequiredoutdoorlighting. e.Installallrequiredsidewalksandtrails. 12.Ifanyrequiredworkisnotdone,thecitymayallowtemporaryoccupancy if: a.Thecitydeterminesthatthework isnotessentialtopublichealth, safetyor welfare. October 27, 2025 City Council Meeting Minutes 24 Council Packet Page Number 24 of 254 E1 b.The City of Maplewood holds the above-required letter of credit or cash escrowforallrequiredexteriorimprovements.Ifthebuildingis occupiedin the fall or winter, the owner or contractor shall complete any unfinished exteriorimprovementsbyJune 1 ofthe followingyearorwithinsixweeksof occupancy if it is occupied in the spring or summer. 13.Allworkshallfollowtheapprovedplans.Thedirectorof community development may approve minor changes. Seconded by Councilmember VillavicencioAyes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at8:27p.m. October 27, 2025 City Council Meeting Minutes 25 Council Packet Page Number 25 of 254 F1a CITY COUNCIL STAFF REPORT Meeting Date November 10, 2025 REPORT TO: City Council REPORT FROM: Michael Sable, City Manage r PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: November 24: Council Meeting: Department Budget Presentations: Information Technology, Public Works and Community Development December 8: Council Meeting: Truth in Taxation Hearing for 2026 Budget and 2026-2030 CIP January 12: Council Meeting: 2026 City Council Appointments to Boards, Commissions and Misc Groups Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Transit Discussion Community Events and Notifications: Rice Larpenteur Winter Warm Up, Saturday, December 13, 1 Î 3 PM Santa Parade, Saturday, December 20, 9 AM Î 1 PM Council Packet Page Number 26 of 254 F1a Maplewood Living Schedule: Author Due Date Edition Abrams December 15 January 2026 Juenemann January 16 February 2026 Cave February 17 March 2026 Lee March 16 April 2026 Villavicencio April 17 May 2026 All assignments are subject to change based on election filings. Council Packet Page Number 27 of 254 F3 CITY COUNCIL STAFF REPORT Meeting Date November 10, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Lois Knutson, Senior Administrative Manager PRESENTER: Mayor Marylee Abrams AGENDA ITEM: Resolution of Appreciation for Sue Vento Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: This resolution honors Sue Vento for her years of dedicated service on the Metropolitan Council and her lifelong commitment to education, community service, and regional collaboration. Through her leadership, compassion, and steadfast advocacy, Sue has strengthened communities, inspired collaboration across the Twin Cities region, and advanced the shared goal of a more equitable and sustainable future. Recommended Action: Motion to approve the resolution of appreciation honoring Sue Vento for her dedicated service on the Metropolitan Council and her lifelong commitment to education, community service, and regional collaboration. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment n/a Background: The resolution highlights the years of dedicated public service by Metropolitan Council Member Sue Vento, who has been an influential leader and steadfast advocate for the residents of Maplewood and the Twin Cities region. Attachments: 1. Resolution Council Packet Page Number 28 of 254 F3, Attachment 1 Council Packet Page Number 29 of 254 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 30 of 254 G1 Council Packet Page Number 31 of 254 G1, Attachments Council Packet Page Number 32 of 254 G1, Attachments Council Packet Page Number 33 of 254 G1, Attachments Council Packet Page Number 34 of 254 G1, Attachments Council Packet Page Number 35 of 254 G1, Attachments Council Packet Page Number 36 of 254 G1, Attachments Council Packet Page Number 37 of 254 G1, Attachments Council Packet Page Number 38 of 254 G1, Attachments Council Packet Page Number 39 of 254 G1, Attachments Council Packet Page Number 40 of 254 G1, Attachments Council Packet Page Number 41 of 254 G1, Attachments Council Packet Page Number 42 of 254 G1, Attachments Council Packet Page Number 43 of 254 G1, Attachments Council Packet Page Number 44 of 254 G2 CITY COUNCIL STAFF REPORT Meeting Date November 10, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Joe Rueb, Finance Director PRESENTER:Joe Rueb, Finance Director AGENDA ITEM: ClearGov Subscription Renewal and Service Order Amendment Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Finance uses ClearGov for Capital Improvement Planning, Personnel Budgeting, Operations Budgeting, the Digital Budget Book, and Transparency initiatives. The ClearGov Service Order Amendment establishes fixed discounted pricing for the years 2026, 2027, and 2028. Recommended Action: Motion to approve the ClearGov software subscription renewal and Service Order Amendment. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $141,532.64 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The timely renewal of the ClearGov subscription ensures that the applications and capabilities remain available to staff. Background This item includes the renewal of ClearGov’s financial modules for Capital Improvement Planning, Personnel Budgeting, Operations Budgeting, the Digital Budget Book, and Transparency (beginning in 2027). Each module provides applications and tools every city department uses annually. The attached Service Order Agreement provides discounted and fixed pricing for budgeting and transparency. Attachments 1. ClearGov Service Order Amendment Council Packet Page Number 45 of 254 G2, Attachment 1 Council Packet Page Number 46 of 254 G2, Attachment 1 Council Packet Page Number 47 of 254 G2, Attachment 1 Council Packet Page Number 48 of 254 G3 CITY COUNCIL STAFF REPORT Meeting Date November 10, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM:Joe Rueb, Finance Director PRESENTER: Joe Rueb, Finance Director AGENDA ITEM: Resolution Certifying Delinquent Accounts Receivable, Sewer Service Line Repairs, and Tree Removals Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Annually, the City certifies certain delinquent accounts, sewer service line repairs and tree removals to Ramsey County for the purpose of levying special assessments on property tax statements for collection by the County. The delinquent accounts include trash bills and other miscellaneous charges. Property owners are notified of the pending certification to their property taxes, at an established rate of interest, if payment is not made within the legal timeframe. Recommended Action: Motion to approve the attached resolution certifying delinquent accounts receivable, sewer service line repairs, and tree removals to the County Auditor. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The City makes every effort allowed under Minnesota Statutes to collect delinquent accounts. Background: Minnesota Statutes authorizes the certification of accounts for collection by the County with the owners’ property taxes. Miscellaneous charges generally include lawn mowing, snow removal, abatement of public nuisances, and other services provided by the City - typically on an involuntary basis. Trash accounts are billed by the hauler; however, delinquent trash accounts are certified by the City for collection on the property taxes. The collections are then forwarded to the hauler, except for a service fee that the City charges for facilitating the collection. Sewer service repairs and tree Council Packet Page Number 49 of 254 G3 removals are completed at the request of the property owner. The lists of delinquent accounts, sewer service line repair assessments, and tree removal assessments are attached to this staff report. Attachments: 1.Resolution Certifying Delinquent Accounts Receivableand Miscellaneous Assessmentsto the County Auditor 2. List of Delinquent Trash Bills $138,952.89 3. List of Delinquent Miscellaneous Accounts $22,141.72 4. List of Sewer Service Line Assessments $76,353.73 5. List of Tree Removal Assessments $58,592.87 Council Packet Page Number 50 of 254 G3, Attachment 1 RESOLUTION No. ____ Resolution Certifying Delinquent Accounts Receivable and Miscellaneous Assessments to the County Auditor RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent accounts, totaling $296,041.21 for collection with the customers property taxes payable in 2026 and subsequent years, as specified, including interest at the appropriate rate on the total amount. Delinquent trash collection bills $138,952.89 Delinquent miscellaneous bills $22,141.72 Sewer service line assessments $76,353.73 Tree removal assessments $58,592.87 Council Packet Page Number 51 of 254 G3, Attachment 2 Council Packet Page Number 52 of 254 G3, Attachment 2 Council Packet Page Number 53 of 254 G3, Attachment 2 Council Packet Page Number 54 of 254 G3, Attachment 2 Council Packet Page Number 55 of 254 G3, Attachment 2 Council Packet Page Number 56 of 254 G3, Attachment 2 Council Packet Page Number 57 of 254 G3, Attachment 3 Council Packet Page Number 58 of 254 G3, Attachment 4 Council Packet Page Number 59 of 254 G3, Attachment 5 Council Packet Page Number 60 of 254 G4 Council Packet Page Number 61 of 254 G4 Council Packet Page Number 62 of 254 G4, Attachment 1 2026-2028 LABOR AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND MINNESOTA A.F.S.C.M.E. COUNCIL NO. 5 LOCAL2725 CLERICAL/TECHNICAL & MAINTENANCEUNITS Council Packet Page Number 63 of 254 G4, Attachment 1 Table of Contents ARTICLE 1: PURPOSE OF AGREEMENT .................................................................................. 3 ARTICLE 2: RECOGNITION ........................................................................................................ 3 ARTICLE 3: DEFINITIONS ........................................................................................................... 4 ARTICLE 4: UNION SECURITY ................................................................................................... 5 ARTICLE 5: EMPLOYER SECURITY ........................................................................................... 6 ARTICLE 6: EMPLOYER AUTHORITY ........................................................................................ 6 ARTICLE 7: WORK SCHEDULES ................................................................................................ 7 ARTICLE 8: CALL BACK .............................................................................................................. 8 ARTICLE 9: STAND BY ................................................................................................................ 9 ARTICLE 10: MEAL AND REST PERIODS .................................................................................. 9 ARTICLE 11: OVERTIME ............................................................................................................. 9 ARTICLE 12: PROBATIONARY PERIODS ................................................................................ 10 ARTICLE 13: SENIORITY .......................................................................................................... 11 ARTICLE 14: JOB POSTING ...................................................................................................... 12 ARTICLE 15: DISCIPLINE .......................................................................................................... 12 ARTICLE 16: GRIEVANCE PROCEDURE/ARBITRATION ....................................................... 12 ARTICLE 17: VACATION / ANNUAL LEAVE ............................................................................. 14 ARTICLE 18: HOLIDAYS ............................................................................................................ 14 ARTICLE 19: SICK LEAVE ......................................................................................................... 15 ARTICLE 20: LEAVES OF ABSENCE ........................................................................................ 16 ARTICLE 22: INJURY ON DUTY ................................................................................................ 18 ARTICLE 23: INSURANCE ......................................................................................................... 19 ARTICLE 24: UNIFORMS ........................................................................................................... 22 ARTICLE 25: TRAVEL AND MEAL ALLOWANCE ..................................................................... 22 ARTICLE 26: PERSONNEL FILES ............................................................................................. 23 ARTICLE 27: NONDISCRIMINATION ........................................................................................ 23 ARTICLE 28: LEGAL DEFENSE ................................................................................................ 24 ARTICLE 29: REQUIRED LICENSES ........................................................................................ 24 ARTICLE 30: SAFETY ................................................................................................................ 24 ARTICLE 31: LEADPERSON ..................................................................................................... 24 ARTICLE 32: TOOLS .................................................................................................................. 24 ARTICLE 33: EDUCATION ......................................................................................................... 24 ARTICLE 34: RESERVED .......................................................................................................... 25 ARTICLE 35: WAGE SCHEDULE .............................................................................................. 25 ARTICLE 36: WAIVER ................................................................................................................ 27 ARTICLE 37: SAVINGS CLAUSE .............................................................................................. 27 ARTICLE 38: DURATION ........................................................................................................... 27 APPENDIX A .............................................................................................................................. 26 APPENDIX B ................................................................................ Error! Bookmark not defined. APPENDIX C .............................................................................................................................. 30 2 Council Packet Page Number 64 of 254 G4, Attachment 1 ARTICLE 1: PURPOSE OF AGREEMENT This AGREEMENT is entered into between the City of Maplewood, hereinafter called EMPLOYER, Local 2725, and Council 5, American Federation of State, County and Municipal Employees, AFL-CIO hereinafter called the UNION. The intent and purpose of this AGREEMENT is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the equitable and peaceful resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of the AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE 2: RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative under Minnesota Statutes, Section 179.71 Subd. 3 as an appropriate bargaining unit consisting of the following job classifications: Accountant Accountant II Accounting Technician Accounting Technician II Administrative Assistant Building Inspector Building Inspector Apprentice Building Maintenance Worker Building Inspector II Business Licensing Specialist Civil Engineer I Civil Engineer II Communications Coordinator Community Service Officer (CSO) Crew Chief Î Mechanic Crew Chief Î Sanitary Sewer Crew Chief Î Storm Sewer Crew Chief Î Street Maintenance Crew ChiefÏPark Maintenance Communications Coordinator Community Outreach Specialist Deputy City Clerk Digital Communications Specialist 3 Council Packet Page Number 65 of 254 G4, Attachment 1 Engineering Technician Environmental Health Official Environmental Planner Evidence and Records Specialist Facility Technician Heavy Equipment Mechanic Licensing Specialist Maintenance Worker Maintenance Worker II Natural Resource Coordinator Neighborhood Preservation Specialist Office Specialist Planner Police Records Specialist Property & Evidence Technician Senior Engineering Technician Senior Service Center Representative Sustainability Coordinator Vehicle Equipment Maintenance Technician 2.2 In the event the Employer and the Union are unable to agree upon the inclusion or exclusion of a new or modified job classification, the issue shall be submitted to the Bureau of Mediation Services for determination. 2.3 All temporary employees who work for less than six (6) months out of any twelve (12) consecutive month period are excluded from this contract. ARTICLE 3: DEFINITIONS 3.1 UNION - Local 2725, Council 5 American Federation of State, County, and Municipal Employees. 3.2 EMPLOYER - The City of Maplewood. 3.3 UNION MEMBER - A member of Local 2725, Council 5 of the American Federation of State, County, and Municipal Employees employed by the City of Maplewood as set forth in Article 2 of this AGREEMENT. 3.4 EMPLOYEE - A member of the exclusively recognized bargaining unit as set forth in Article 2 of this AGREEMENT. 3.5 REGULAR PAY RATE - The employee's normal hourly pay rate. 3.6 SENIORITY - Employee's length of continuous service with the EMPLOYER. 3.7 SEVERANCE PAY - Payment made to an employee upon termination of employment as provided in Article 21. 3.8 CALL BACK - Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. 4 Council Packet Page Number 66 of 254 G4, Attachment 1 An extension of, or early report to, an assigned shift is not a call back. 3.9 STRIKE - Concerted action in failing to report for duty the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions, compensation, rights, privileges or obligations of employment. 3.10 GRIEVANCE - A dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 3.11 FMLA - The Family Medical Leave Act - See Article 20.5 3.12 EXEMPT - Not covered by the federal and state Fair Labor Standards Acts overtime requirements. 3.13 NON-EXEMPT - Covered by the federal and state Fair Labor Standards Acts overtime requirements. ARTICLE 4: UNION SECURITY In recognition of the UNION as the exclusive representative, the EMPLOYER shall: 4.1 Fair Share Fees - Deduct fair share fees in accordance with Minnesota Statutes, Section 179A.06, Subd. 3. 4.2 Union Dues - Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing such deduction. Remit such deduction with an itemized statement to the appropriate designated officer of the UNION within ten days following said deduction. 4.3 Bulletin Board - The EMPLOYER agrees to provide and maintain one bulletin board for display of UNION notices and bulletins at each of the following facilities/areas: 1.City Hall3.Police Department 2.Park Maintenance Building4.1902 Building 4.4 Union Stewards - The UNION may designate employees from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. The EMPLOYER agrees to afford reasonable time off to those elected officials or appointed representatives of the exclusive representative for the purpose of conducting the duties of the UNION and agrees to provide for reasonable leaves of absence, without pay, to elected or appointed officials of the UNION as provided by State Statute. 4.5 Hold Harmless - The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. 5 Council Packet Page Number 67 of 254 G4, Attachment 1 4.6 Seniority List - The EMPLOYER will normally notify the UNION of the names and job titles of new hires within two weeks of start date. On a quarterly basis, the EMPLOYER will notify the UNION of terminations from the unit. ARTICLE 5: EMPLOYER SECURITY 5.1 No Strike - The UNION agrees that during the life of this AGREEMENT it will not cause, encourage, participate in or support any strike, slow down, other interruption of, or interference with the normal functions of the EMPLOYER. 5.2 Termination of Strikers - Employees who engage in an unlawful strike may have their appointment terminated by the EMPLOYER effective the date the violation first occurs. Such termination shall be effective upon written notice served upon the employee. 5.3 Unexcused Absence During Strike - Employees who are absent from any portion of their work assignment without permission, or who abstains wholly or in part from the full performance of their duties without permission from the EMPLOYER on the date or dates when a strike occurs is prima facie presumed to have engaged in a strike on such date or dates. 5.4 Reemployment of Strikers - Employees who knowingly and unlawfully strike and whose employment has been terminated for such action may, subsequent to such violation, be appointed or re-appointed or employed or re-employed, but the employees shall be on probation for two (2) years with respect to tenure of employment, or contract of employment, as they may have theretofore been entitled. 5.5 No Strike Pay - Employees shall not be entitled to any daily pay, wages, or per diem for the day(s) in which they engaged in a strike. ARTICLE 6: EMPLOYER AUTHORITY 6.1 The Employer retains the full and unrestricted right to operate and manage all staff, facilities, and equipment; to establish functions and programs; to set and amend policies, procedures and budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this agreement. 6.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. 6.3 Subcontracting - Nothing in this Agreement shall prohibit or restrict the right of the Employer from subcontracting out work performed by employees covered by this Agreement or likewise shall prohibit or restrict any other right as set forth in 6.1 herein. Except when the Employer has determined there is an emergency or other urgent matter, the Employer will notify the Union at least thirty (30) days prior to subcontracting out work usually performed by employees represented by this bargaining unit, if such 6 Council Packet Page Number 68 of 254 G4, Attachment 1 subcontracting may require a reduction in the bargaining unit work force. No regular full- time employee in this bargaining unit will be laid off solely as a result of the Employer subcontracting out work required by the Employer, to be performed by regular full-time members of this bargaining unit pursuant to this agreement. ARTICLE 7: WORK SCHEDULES 7.1 Normal Workday/Workweek - The sole authority in work schedules is the EMPLOYER. The normal workday for an employee shall be eight (8) hours. Normal office hours are 8:00 a.m. to 5:00 p.m.; however, mutually convenient flexible schedules can be arranged within departments. The normal workweek shall be forty (40) hours Monday through Friday. 7.2 Regular Shifts - Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal work day or work week. The EMPLOYER will give advance notice to the employees affected by the establishment of workdays different from the employee's normal eight (8) hour workday. 7.3 Unusual Work Circumstances - In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours; however, all employees have an obligation to work overtime or call backs if requested unless unusual circumstances prevent them from so working. When employees are so notified to report at a time other than their normal scheduled reporting time due to such unusual circumstances, they shall be paid for a total thirty (30) minute arrival time. 7.4 Saturday/Sunday Workweeks - Service to the public may require the establishment of regular workweeks that schedule work on Saturdays and/or Sundays. 7.5 Permanent Schedule Changes - Any permanent changes in the work schedule should be preceded with at least a two (2) week notice to the affected employees. 7.6 Out-of-Class Assignment - Any employee working an out-of-class assignment for four (4) hours or more shall be paid at the higher job classification at a higher starting rate, but in no case shall the employee receive less than $1.00 per hour additional. For the purposes of this Article, an out-of-class assignment is defined as an assignment of an employee to perform the significant duties and responsibilities of a position different from the employee's regular position, and which is in a higher classification within the bargaining unit. Also for purposes of this Article, employees will be paid at the higher rate only for the hours worked at the higher rate. 7.7 Upon agreement between an employee, union representative, and the department head, the City may allow employees to perform work normally associated with another position for a limited period of time (not to exceed 120 hours in a year) for purposes of furthering the employeeÓs development or providing variety to the job. This should be temporary in nature and must be approved in advance by both the department head and Human 7 Council Packet Page Number 69 of 254 G4, Attachment 1 Resource Department. If both the employee and department head agree that this is for the employeeÓs benefit and is not detrimental to the City, the Ðout-of-classÑ language and pay requirements of the contract will not apply. 7.8 Flexible Scheduling - Non-exempt employees, who normally work eight (8) hour shifts, will be paid one and one-half (1-1/2) times the employeeÓs regular pay rate for all hours worked in excess of eight (8) hours, when required to work more than eight (8) hours. Changes of shift do not qualify an employee for overtime under this article. Non-exempt employees who normally work shifts of longer than eight (8) hours will be paid one and one half (1-1/2) times the employeeÓs regular pay rate for all hours in excess of the normal shift length. Exempt employees who work over 40 hours per workweek will be paid straight time for all hours worked. Schedule changes made by the supervisor shall be posted for fourteen (14) days prior to the effective date. At the employee's request, employees may work a shorter shift than that normally required and may make up the time on another shift, upon approval of their supervisor. When employees avail themselves of this approved flexible scheduling, they will not be eligible for overtime for the longer shift. Under no circumstances will an employee be allowed to work more than forty (40) hours in a given week due to selecting this option, if they would not have been eligible to do so prior to selecting it. Anytime an employee (who is on vacation and sick leave) is ill or injured and misses a shift of other than eight (8) hours, they will be required to use sick leave equal to the hours for which they were scheduled. (If the shift was ten (10) hours, and they miss the entire shift, they will be required to use ten (10) hours of sick leave.) If on annual leave, the employee will use annual leave in accordance with the annual leave policy. 7.9 Premium Pay Î Non-exempt employees who are required to come in before their normal work day start time for EMPLOYER shall be paid one and one half (1½) times their regular rate for their time before the start of their regularly scheduled shift. For snow plowing events, if its determined that an employee be relieved of duty during their normally regularly scheduled shift and returns later to complete the remainder of the shift, those hours worked at the return of the shift shall be paid at one and one-half (1- 1/2) times the employees regular pay rate. ARTICLE 8: CALL BACK Non-exempt employees called in for work by the EMPLOYER at a time other than their normal scheduled shift will be compensated for a minimum of three (3) hours pay at one and one-half (1-1/2) times the employee's regular pay rate. Exempt employees will receive a minimum of two hours pay at straight time. If the call-in or call- back is an extension to the regular shift, then the minimum hours provision of this clause will not apply. 8 Council Packet Page Number 70 of 254 G4, Attachment 1 ARTICLE 9: STAND BY 9.1 A non-exempt employee shall receive a minimum pay equal to three (3) hours of overtime for each Saturday, Sunday or holiday said employee is required by the EMPLOYER to be immediately available for work. Exempt employees are not eligible for standby pay. Non-exempt employees who are placed on call will be paid three (3) two (2) hours (at straight time) for each weekday they are required by the EMPLOYER to be immediately available for work. (A weekday is Monday through Friday, excluding holidays.) The rate of pay to be used for calculations of straight time or overtime for employees in the Maintenance Worker title (in this situation) will be Step 8 G of the Maintenance Worker II salary range. Any employee whose normal hourly wage is higher than Step G of the Maintenance Worker salary range will receive payment for any unused comp time at year-end at the rate of Step 8 G of Maintenance Worker II for the entire balance. Immediately available for work means to be able to respond to a callback within 30 minutes. Employees who will not be able to respond within that timeframe will not be eligible for callback pay. 9.2 The Facility Technician assigned to the Community Center will receive one hour of overtime each week provided that he/she wears a pager and responds to Community Center maintenance calls after hours and on days off. The employee will be eligible for callback pay when required to come in to work as provided in Article 8 but will not be eligible for callback pay for phone calls. ARTICLE 10: MEAL AND REST PERIODS An employee may take either one-half (1/2) hour or one (1) hour meal period (without pay) and two (2) fifteen (15) minute rest periods (with pay) during a normal work day at times determined by the EMPLOYER. An employee who works beyond the normal workday shall be granted a one-half (1/2) hour unpaid break after five (5) consecutive hours of work. Rest periods shall be taken at the site of working operations at the time of said periods, unless otherwise determined by the EMPLOYER. The length of the meal period will vary depending on department and job title. The normal meal period for clerical and technical employees is one hour. The normal meal period for public works and park maintenance employees is thirty (30) minutes. Exceptions can be made with approval of the immediate supervisor. ARTICLE 11: OVERTIME 11.1 Daily/Weekly Overtime - For non-exempt employees, hours worked in excess of eight (8) hours within an assigned work day or more than forty (40) hours within an assigned work week will be compensated at one and one-half (1-1/2) times the employee's regular pay rate, unless the shift length is greater than eight (8) hours. In that case, overtime eligibility begins after the regular shift is exceeded. (See Article 7--Work Schedules.) Overtime will be approved prior to exceeding eight (8) hours within an assigned work day or more than forty (40) hours within an assigned work week. 11.2 Holidays Worked - Hours worked by non-exempt employees on holidays, except 9 Council Packet Page Number 71 of 254 G4, Attachment 1 Thanksgiving, Christmas, and New YearÓs, will be compensated for at one and one-half (1-1/2) times the employee's regular pay rate in addition to the compensation provided in the wage schedule. Hours worked by non-exempt employees on the holidays of Thanksgiving, Christmas, and New YearÓs will be compensated for at two (2) times the employee's regular pay rate in addition to the compensation provided in the wage schedule. Holidays worked by exempt employees will be paid at straight time. 11.3 Equal Distribution - Overtime will be distributed as equally as practicable. 11.4 Overtime Refused - Overtime refused by employees will, for record purposes under Section 11.3, be considered as unpaid overtime worked. 11.5 No Duplication of Overtime - For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 11.6 Computing Overtime - All paid leave time shall be considered time worked for the purpose of computing overtime. 11.7 The City will allow employees the option of accruing compensatory time in lieu of overtime pay under the following conditions: Compensatory time will not be allowed where the overtime could have been anticipated in advance and have simply been a schedule change with two weeksÓ notice; Compensatory time is not an option for positions that have to be back-filled with another employee to keep reasonable staffing levels; and Any compensatory time accrued will be capped at eighty (80) hours per year and will be cashed out at the end of the year, if not used, prior to any annual adjustment. Overtime worked in excess of the eighty- (80) hour cap will be paid during the same pay period it is earned. ARTICLE 12: PROBATIONARY PERIODS 12.1 Probationary Period - New Employees - All newly hired or rehired employees will serve a nine (9) month probationary period. Effective January 1, 2023, all newly hired or rehired employees will serve a twelve (12)-month probationary period. This probationary period may be extended at the discretion of the Employer for no more than ninety (90) days. The employee shall be notified of any extensions and the reasons for the extension prior to the end of the initial probationary period. At any time during the probationary period a newly hired or rehired employee may be terminated at the sole discretion of the EMPLOYER. 12.2 Employees who previously worked for the Employer and left employment but have not been away from employment with the City of Maplewood more than one (1) year will serve a ninety (90) day probation period. This provision is only available to employees who have already worked in the same job classification for which they are being rehired at least one (1) year and who have successfully completed a probation period in the same job classification. 10 Council Packet Page Number 72 of 254 G4, Attachment 1 12.3 Probationary Period - New Classification - Effective May 5, 1999, all employees promoted or transferred will serve a six (6) month probationary period in any job classification in which the employee has not served a probationary period. After the first three (3) months of this probationary period the newly transferred or promoted employee shall receive a written performance evaluation from their supervisor with written input from the employee. At any time during the probationary period a promoted or transferred employee may be demoted or transferred to the employee's previous position at the sole discretion of the EMPLOYER. ARTICLE 13: SENIORITY 13.1 Determining Criterion - Seniority will be the determining criterion for transfers, newly created positions and promotions only when all other qualification factors are equal. 13.2 Layoff - In the event it becomes necessary to lay off employees for any reason, employees within a given job classification shall be laid off in inverse order of their seniority in the following order: a.Probationary part-time employees b.Probationary full-time employees c.Regular (part-time and full-time) employees 13.3 Bumping - In the event of layoffs, employees may exercise their seniority rights to a job class of equal or lower pay of the least senior employee within the bargaining unit. To bump, the employee must meet the knowledge, skills, abilities and minimum qualifications, and pass normal required tests. 13.4 Recall - Employees shall be recalled from layoff according to seniority. No new employee shall be hired for a job classification for which a layoff has occurred until all employees on layoff status within that job classification have been given ample opportunity to return to work within eighteen (18) months of said layoff. The City will notify employees on layoff to return to work by registered mail at that employee's last recorded address. The employee must return to work within three (3) weeks of receipt of this notice in order to be eligible for re-employment. 13.5 Promotion Outside Bargaining Unit - Employees promoted outside the bargaining unit shall maintain their seniority in the unit for thirty (30) days. 13.6 Seniority Grievance - Disagreements between the EMPLOYER and employee relative to the use of seniority in promotions, transfers, and newly created positions is a proper subject for the grievance procedure outlined in Article 16 of this AGREEMENT. 13.7 Continuous Service - For purposes of seniority, an employee's continuous service record shall be broken by voluntary resignation, discharge for just cause or retirement. 13.8 Voluntary Transfer - If employees voluntarily transfer within the bargaining unit, they will go to the bottom of the department seniority list, except that the bargaining unit seniority 11 Council Packet Page Number 73 of 254 G4, Attachment 1 will take effect in case of layoff. ARTICLE 14: JOB POSTING 14.1 Promotion From Within - The EMPLOYER and the UNION agree that permanent job vacancies or newly created job classifications within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: a.have the necessary qualifications to meet the standards of the job vacancy; and b.have the ability to perform the duties and responsibilities the job vacancy. 14.2 Promotional Probation - Employees filling a higher job class based on the provisions of this Article shall be subject to the conditions of Article 12--Probationary Periods. 14.3 Selection Decision - The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities and experience. It is the intent of the parties, the Employer and the Union, to attract the most qualified candidates for city service. Should the Employer look to fill any vacancies in the classes of ÐMaintenance WorkerÑ or ÐMaintenance Trainee,Ñ the Employer will make every reasonable effort to fill said vacancies at the ÐMaintenance WorkerÑ class. However, the city is not precluded from hiring a Maintenance Trainee when warranted by market conditions, budgetary limitations, or other economic factors. 14.4 Job Posting - Job vacancies within the designated bargaining unit will be posted for ten (10)working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE 15: DISCIPLINE The EMPLOYER will discipline employees only for just cause. ARTICLE 16: GRIEVANCE PROCEDURE/ARBITRATION 16.1 Processing of a Grievance - It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the EMPLOYEES and shall therefore be accomplished during normal working hours only when consistent with such EMPLOYER duties and responsibilities. The aggrieved EMPLOYEE and the UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided the EMPLOYEE and the UNION representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. The designated supervisor shall schedule an approved absence within five (5) workdays after the request for absence. 16.2 Procedure - Any grievance or dispute between the parties relative to the application, 12 Council Packet Page Number 74 of 254 G4, Attachment 1 meaning or interpretation of this AGREEMENT shall be settled in the following manner: Step 1. The UNION steward, with or without the employee, shall take up the grievance or dispute with the employee's immediate supervisor within twenty-one (21)calendar days after such alleged violation has occurred. The supervisor shall attempt to adjust the matter and shall respond to the steward within seven (7) calendar days. Step 2. If the grievance has not been settled in accordance with Step 1, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, and the remedy requested, by the UNION steward or their designate to the proper department head within seven (7) calendar days after the supervisor's response is due. The department head or their designate will respond to the UNION steward in writing within seven (7) calendar days. Step 3. If the grievance has not been settled in accordance with Step 2, it shall be presented in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, and the remedy requested by the UNION steward or their designate and UNION business representative to the City Manager within seven (7) calendar days after the department head's response is due. The City Manager or their designate will respond to the UNION steward in writing within seven (7) calendar days. Step 4. If the grievance is still unsettled in accordance with Step 3, the UNION may, within fourteen (14) calendar days after the City Manager's reply is due, give notice of its intention to submit the issue to arbitration by giving written notice, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated and the remedy requested, to the other party. The arbitration proceeding shall be conducted by an arbitrator to be selected by the EMPLOYER and the UNION within seven (7) calendar days after the UNION requests such action. If the parties fail to select an arbitrator, the State Bureau of Mediation Services will be requested by either or both parties to provide a panel of five arbitrators. Both the EMPLOYER and the UNION shall have the right to strike two (2) names from the panel. The UNION shall strike the first name, the other party shall strike one (1) name, the process will be repeated, and the remaining person shall be the arbitrator. The decision of the arbitrator shall be final and binding on the parties, and the arbitrator shall be requested to issue his decision within thirty (30) calendar days after the conclusion of testimony and argument. Expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION. However, each party shall be responsible for compensation of its own representatives and outside witnesses. If either party desires a verbatim record of the proceedings, it may cause such record to be made, providing it pays for the record and makes copies available at a reasonable cost to the other party and to the arbitrator. 16.3 Waiver - If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the 13 Council Packet Page Number 75 of 254 G4, Attachment 1 grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the UNION without prejudice to either party. 16.4 Arbitrator's Authority - a.The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not submitted. b.The arbitrator shall be without power to make decisions contrary to, inconsistent with, modifying, or varying in any way, the application of laws. ARTICLE 17: VACATION / ANNUAL LEAVE 17.1 Vacation Schedule Î Employees who work full-time and were hired prior to May 5, 2001 shall earn monthly paid vacation leave as per the following schedule: 1 - 4 years of service -- 10 working days per year 5 - 11 years of service -- 15 working days per year 12 - 20 years of service -- 20 working days per year After 20 years of service and thereafter -- 25 working days per year Part-time employees hired before May 5, 2001 who regularly work (and are on payroll at) 20 or more hours per week shall accrue vacation on a prorated basis. Employees hired prior to January 1, 2003 at 15 Î19 hours per week will be grandfathered in for eligibility to pro-rated vacation or annual leave. 17.2 Maximum Vacation Accumulation - Employees will be allowed to carry over a maximum of one and one-half (1-1/2) times his/her annual accrual rate into each successive year. (Part-time employee carryover is pro-rated based on hours worked.) 17.3 The EMPLOYER and UNION agree to incorporate the Annual Leave Program as adopted by the City Council on February 12, 2001 and revised on September 23, 2002. (See addendum) 17.4 Provisions 17.1 through 17.3 do not apply to employees who select the annual leave program. ARTICLE 18: HOLIDAYS 18.1 Holidays Observed - Full-time employees shall be compensated for a full eight (8) hour day if employed at the time of any of the following holidays (prorated for part-time employees who work (and are on payroll) at twenty (20) or more hours per week): DATE HOLIDAY January 1 New YearÓs Day 14 Council Packet Page Number 76 of 254 G4, Attachment 1 Third Monday in January Martin Luther King's Birthday Third Monday in February President's Day Last Monday in May Memorial Day June 19 Juneteenth July 4 Independence Day First Monday in September Labor Day November 11 Veterans Day Fourth Thursday in November Thanksgiving Day Fourth Friday in November Day after Thanksgiving December 25 Christmas Day When a holiday falls on a Saturday or Sunday, the City shall designate the preceding Friday or following Monday as the "observed" holiday for City operations/facilities that are closed on holidays. Overtime for working on a holiday, as provided above, shall be for hours worked on the "actual" holiday as opposed to the "observed" holiday 18.2 Personal Holidays - Full-time employees shall also receive twenty (20) hours of personal holidays per year (prorated for part-time employees who are on payroll at twenty (20) or more hours per week. The date of such personal holiday shall be approved by the EMPLOYER. 18.3 Employees hired prior to January 1, 2003 into positions that are 15-19 hours per week who remain continuously in such positions will be eligible for pro-rated holiday benefits in the same manner as they had been before that date. ARTICLE 19: SICK LEAVE 19.1 Use of Sick Leave - Full-time employees hired prior to May 5, 2001, shall accumulate sick leave at a rate of one and one-quarter (1-1/4) days per month (prorated for part-time employees who regularly work, and are on payroll at, 20 or more hours per week. Employees who work less than twenty (20) hours per week who are on the vacation and sick leave programs as of 12-31-02 will remain eligible for pro-rated sick leave as long as they remain continuously at fifteen (15) or more hours per week. Employees who are on annual leave do not accrue sick leave. Sick leave may be approved only for days when an employee would otherwise have been at their employment. It may be used, with the approval of the supervisor, in any of the following cases: a.when the employee cannot work because of the illness, injury, or disability of themselves, their children, spouse, parents, stepchildren or stepparents; b.for medical, dental, chiropractic or optical exams or treatment of the employee or the employee's children (appointments should be scheduled to minimize the disruption of the work day); c.when the employee's presence would jeopardize the health of other employees by exposing them to contagious disease. 15 Council Packet Page Number 77 of 254 G4, Attachment 1 Employees shall notify the EMPLOYER at or before their normally scheduled starting time of any illness for which they wish to take sick leave. The employee must submit satisfactory proof of illness or injury by way of a doctor's certificate, if requested by the EMPLOYER. Those employees who misuse sick leave shall be subject to disciplinary action. Any action taken by the EMPLOYER under this Article shall be subject to the grievance procedure. Inappropriate patterned use of unscheduled sick leave is not the purpose of sick leave. Examples of patterned use include but are not limited to repeated one (1) and two (2) day absences associated with scheduled days off. Such patterns may be subject to discipline. 19.2 Sick Leave Conversion - Full-time and part-time employees hired after May 19, 1978 but before May 5, 2001 are provided, at said employee's discretion, the following sick leave conversion program in lieu of severance pay provided in Article 21. Said sick leave conversion program shall provide for the conversion of forty percent (40%) of the employee's annual earned and unused sick leave to vacation or deferred compensation after an employee has accumulated forty-five (45) days or more of sick leave as provided above. The conversion shall be made annually on January 1 at the employee's request. Conversion shall be based only on sick leave days earned and unused during the previous twelve (12) months. One-half (1/2) of the remaining annual earned and unused sick leave shall be retained as accumulated sick leave and one-half (1/2) shall be forfeited by the employee to the City at the time of conversion. The amount of sick leave earned and unused in the prior year that is eligible for conversion shall be prorated for part-time employees. 19.3 Conversion After Eight-Hundred (800) Hours - On December 31 of each year a full-time employee with eight-hundred (800) hours or more of accumulated sick leave shall be eligible to convert sick leave accumulated in the previous twelve (12) months to vacation at the employee's current pay rate on the basis of two (2) hours of sick leave for one (1) hour of vacation. Such conversion shall not exceed a total of forty-eight (48) hours of vacation. The amount of sick leave earned and unused in the prior year which is eligible for conversion shall be pro-rated for part-time employees. 19.4 Article 19 does not apply to employees on annual leave except as provided in the Annual Leave Program (Current Sick Leave BalancesÏDeferred Sick Leave, and Severance Pay Sections). ARTICLE 20: LEAVES OF ABSENCE The EMPLOYER agrees to provide to full-time employees the following leaves of absence with reasonable written notice from the employee: 20.1 Military Leave - Military leave, with pay, for reserve training, not to exceed fifteen (15) working days per year, when ordered by the appropriate authorities. 20.2 Jury Duty Leave - Jury duty leave when ordered by the appropriate authorities. The EMPLOYER agrees to pay the difference between the employee's regular salary and jury duty pay if the jury duty pay is less than the employee's regular salary. If the jury is dismissed more than two (2) hours prior to the end of the employee's regular scheduled 16 Council Packet Page Number 78 of 254 G4, Attachment 1 shift, the employee shall report to work. Employees who are scheduled to work evening or night shift will be changed to day shift for the period of time they are required to serve on jury duty. Employees must notify the City as soon as possible after receiving notification of their order to serve. 20.3 Educational Leave - Educational leaves with pay for work-related conferences and seminars which occur during regular working hours when attendance is approved by the EMPLOYER. The EMPLOYER further agrees to pay reasonable costs related to the above. 20.4 Funeral/Bereavement Leave Î Employee shall be granted up to A maximum of three (3) days of funeral/bereavement leave with pay shall be extended to employees upon following the death of a loved one. Additional time off may be granted using other available leave or unpaid time, subject to management approval. Employees may take this leave at the time of death or defer it to align with memorial services held later. member of the immediate family of the employee or their spouse (i.e., spouse, children, grandchildren, parents, grandparents, brothers or sisters, sons-in-law or daughters-in- law). The maximum eligibility for funeral leave remains at 24 hours, regardless of shift length. This leave is pro-rated for part-time employees. 20.5 Parenting Leave ÎPaid Family Leave - Minnesota Paid leave provides payments when people need to care for themselves or their loved ones. A.To qualify for Paid Leave payments, you must meet all of the following: 1.You have a qualifying event. This means something has happened that makes you unable to work, such as: A serious health condition Welcoming a new child Caring for a loved one Managing a family member's active duty Safety concerns like domestic violence, sexual assault, or stalking 2.You earned enough in the past year. You must have earned at least $3,700 (or 5.3% of the state's average annual wage) during the last 12 months. 3.A health care or service provider confirms the need for leave. They must fill out a form confirming your condition or need for time off. 4.You haven't already used up your leave for the year (12 weeks of medical leave, 12 weeks of family leave, or 20 weeks total of both types of leave). Employees who work twenty (20) or more hours per week and have been employed more than one (1) year are entitled to take an unpaid leave of absence in connection with the birth or adoption of a child. The leave may not exceed twelve (12) weeks, and must begin not more than six (6) weeks after the birth or adoption of the child. 17 Council Packet Page Number 79 of 254 G4, Attachment 1 B.Employees are not required to use sick leave during parental leave but may use sick leave at their option for any period of this leave they are unable to work due to medical reasons. In addition, sick leave of up to three (3) days for a normal delivery and four (4) days for a caesarean delivery may be requested by employees in order to take the expectant mother to the hospital for delivery and during the days immediately following the birth including bringing the mother and child home. Employees on annual leave will use annual leave in lieu of sick leave unless they are eligible for deferred sick leave. CB.The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain in effect during the leave. D.CIf the employee has any FMLA eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. Both leaves will run concurrently until eligibility for either leave expires. E.D Seniority will continue to accrue during the twelve (12) week parental Minnesota paid leave for eligible employees. Employees who have not completed their probationary period, and are therefore not covered under the law, may receive up to a maximum of two (2) weeks unpaid leave that is not adjusted for seniority with authorization of the employeeÓs supervisor and City Manager. F E. Employees shall be eligible for FMLA in accordance with Federal Law. ARTICLE 21: Cell Phone Policy Reimbursement to for Mobile Phone usage will conform with Section 20.5 of the CityÓs Employee Handbook, as amended. ARTICLE 22: INJURY ON DUTY Employees injured in or contracting illness from actual service and thereby rendered incapable of performing their duty shall receive no more than their regular take-home pay during the period of incapacity without loss of sick leave for a period not exceeding ninety (90) working days per injury subject to the following conditions: a)In order to receive the benefits of this section for a period exceeding seven (7) days said injury or illness must be determined to be eligible under worker's compensation. b)In order to be eligible for the benefits of this section for a period of seven (7) days or less, the Employer must determine that the injury is "on-the-job" in nature. c)In order to be eligible for the benefits of this section, a written report of such injury must be made within twenty-four (24) hours of said injury to the Employer. d)If an Employee takes advantage of this section, all salary related benefit income (such as worker's compensation, disability benefits, etc.) must be turned over to the Employer. 18 Council Packet Page Number 80 of 254 G4, Attachment 1 e)Benefits of this section shall assure the Employee of their regular pay only and shall not include allowances for overtime or other pay. f)The recipient of the benefits of this section must submit proof that reasonable efforts have been made to secure all salary related injury benefits available. g)The Employer may require a reasonable number of physical examinations by the City's Physician at reasonable times at City expense. h)The City's Physician shall determine when the Employee is able to return to work. i)This section does not apply in the case of death of an Employee, on duty or otherwise. j)The base pay of an Employee will continue until the "on-the-job" status of an injury has been determined, if said injury appears to be "on-the-job." However, if it is found that the injury is not job related, the time off will be credited to sick leave, vacation time, compensatory time off or, if none of these are adequate, deducted from future pay of the Employee. a.In the event vacation time is used, upon the return to work of the Employee, fifty percent (50%) of future sick leave accrual may be transferred to vacation time, until such time as the accrued vacation time reaches the level it was before time off was credited to vacation time. k)Time available under this section shall not be considered as sick leave and shall not be included in accrued sick leave at the time of termination of employment. l)This section shall not be applicable if such job related injury is due to intentional negligence on the part of the Employee so injured. ARTICLE 23: INSURANCE The City and Union agree to actively engage in labor-management with regard to Citywide health, dental, life insurance, long term disability and short term disability, supplemental options, wellness and benefit plans . It is the Employer and UnionÓs expectation that a global agreement will be reached by the cityÓs insurance committee based on recommendation from the labor management committee. The City, upon that agreement, will provide benefit coverage information to employees as a part of its annual Open Enrollment process. This article shall reopen if there is a 12% increase or more for the cost of health insurance in 2028. 2023-2025 Health Care Contributions Effective January 1, 2024, employees who elect single coverage shall contribute $15.00 per month. Beginning in 2024, the City will offer an HSA The Employer and Union agree to a reopener on insurance for 2024 and 2025. 19 Council Packet Page Number 81 of 254 G4, Attachment 1 st 23.1 For all full-time employees hired prior to January 1 , 2013, the employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the ÐHDHPÑ) for either the Medica Elect/ or Medica Choice plans. The Employer shall contribute towards the cost for insurance as follows: a.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. i.The term actively participated shall be as determined by the Labor- Management Wellness Committee. b.$1,900 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage in either the Medica Elect/ Plan or Medica Choice plan. c.$3,200 annually into a HRA for those employees who elect family coverage in either the Medica Elect/ Plan or Medica Choice Plan. d.The City shall make such deposits for single or family HRA contributions by way of pro-rata contributions every two weeks to each employeeÓs Health Reimbursement Account. The City will also provide a funding option which shall be available to any employee who requires earlier funding of the CityÓs contribution due to medical event(s). In such case, the Employee shall make a request for funding to the Human Resources Coordinator and shall provide documentation supporting such request. The City shall also make a resource person available on a regular basis to the Employees to assist them with paperwork and billing issues related to the HDHP. e.As an incentive to participate in the Wellness Program, the City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employeeÓs option the employee may choose to receive up to 12 hours of annual leave or 12 hours of vacation pay (for those employees still on the vacation sick plan) in lieu of receiving the contribution into the EmployeeÓs HRA. 23.2 For all employees hired on or after January 1, 2013, the following shall apply a.The employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the ÐHDHPÑ) for the Medica Elect/ plan. For any employee who chooses to participate in any other plan offered by the City, if any, the City will contribute an amount equal to the actual dollar amounts paid for single HDHP coverage towards the monthly premiums for other such plans for single coverage, and an amount equal to the actual dollar amounts paid for family HDHP coverage for families toward the monthly premiums for such plans for family coverage and the employee shall be responsible to pay any difference over and above such 20 Council Packet Page Number 82 of 254 G4, Attachment 1 contributions. The Employer shall contribute towards the cost for insurance as follows: i.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. 1.The term actively participated shall be as determined by the Labor-Management Wellness Committee. ii.$1,700 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage. For newly hired employees who have successfully completed one year of employment, the contribution shall be $1800.00. iii.$2,700 annually into a HRA for those employees who elect family coverage. For newly hired employees who have successfully completed one year of employment, the contribution for family coverage shall be $2800.00. b.The City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employeeÓs option the employee may choose to receive up to 12 hours of annual leave in lieu of receiving the contribution into the EmployeeÓs HRA. 23.1 Life Insurance - The EMPLOYER shall provide a life insurance policy with a benefit value of thirty-five thousand dollars ($35,000) for all full-time employees. 23.2 Long-Term Disability Insurance - The Employer will provide Long-Term Disability Insurance with the cost of such being fully paid by the EMPLOYER for full-time employees and regular part-time employees who work (and are on payroll) at 20 or more hours per week. Such Long-Term Disability Insurance shall be coordinated with other benefits provided in this contract. Employees are not eligible for vacation, sick leave and annual leave accrual while receiving Long-Term Disability payments except for hours on payroll using accrued leave. Employees who were hired into positions at 15-19 hours per week before 1-1-03 and remain continuously at 15 or more hours per week will be eligible for this benefit on a pro-rated basis as they were prior to 1-1-03. 23.5 Short-Term Disability Insurance Î The EMPLOYER agrees to provide optional short- term disability insurance coverage for all regular employees who work 20 or more hours per week. Employees may elect this optional coverage at the EmployeeÓs cost . 23.6 If and when AFSCME is ready to negotiate a Retiree Health Savings Plan, the City will 2 schedule a meeting to begin the process. + 23.7 23.8 23.3 Retirement Health Savings The city agrees to provide a retiree health savings plan with the following plan specifications: 21 Council Packet Page Number 83 of 254 G4, Attachment 1 1.Participant and benefit eligibility criteria: Must be full-time employee, no minimum or maximum age and no years of service requirement. 2.Benefits will be limited to insurance premiums (health, dental, long-term care premiums, Medicare Part B, and Medicare supplements) and out-of-pocket expenses described as eligible by the IRS. 3.The RHS plan will be funded by severance pay as follows: 4.100% of accrued personal holidays would be deposited into the RHS plan. Additional accrued time will be deposited if the employeeÓs balance is at least eighty (80) hours at the time of separation from service, 50% will be deposited into RHS and 50% will be paid out. If under eighty (80) hours, balance is paid out and nothing is contributed to RHS. 5.The RHS plan will be funded with annual deposits as follows: All employees will have the cash value of all personal holiday hours unused as of December 31 deposited into the RHS plan. 23.9 Employees will be eligible to elect coverage in the CityÓs optional Long-term care benefit at the employees cost, if they meet the criteria established in the plan. ARTICLE 24: UNIFORMS Employees in Building, Street, Park, Utility and Vehicle Maintenance shall be provided with uniforms maintained by the EMPLOYER. The EMPLOYER will provide uniforms for CSO and CSO/Paramedic positions. Lifeguard staff will be provided with three (3) sets of t-shirts and shorts annually. Engineering Techs and , Building Inspectors, Neighborhood Preservation Specialists and Natural Resource Coordinator who regularly work in the field shall be reimbursed up to five hundred and fifty dollars ($550) towards the cost of appropriate outerwear and safety-toed boots upon production of proper documentation of such expenses. All other regular part-time Park and Recreation employees will be provided with three (3) shirts on an annual basis. One (1) set of appropriate outerwear will be provided for Park, Utility, and Street Maintenance Workers, the Mechanics, Engineer Technicians, Building Inspectors, Code Enforcement Officers, and the Environmental Health Officer. This outerwear is not to be used outside of City work and will normally be kept on City premises. No additional outerwear will be provided unless the outerwear was obviously ruined at work. ARTICLE 25: TRAVEL AND MEAL ALLOWANCE 25.1 Mileage - The EMPLOYER agrees to pay the City-approved rate (which is tied to the IRS-approved rate) to employees as requested by the EMPLOYER to use their private vehicle for official City business. An additional five dollars ($5) per day shall be paid for required use of an employee's car on a public works construction project. If a City fleet vehicle is available, it shall be offered to the employee, but if one is not available, then 22 Council Packet Page Number 84 of 254 G4, Attachment 1 Employees shall not reasonably decline to use their vehicles on and/or to construction sites when requested. 25.2 Meals - A.If employees are required to travel outside of the area in performance of their duties as a City employee, they will receive reimbursement of expenses for meals, lodging and necessary expenses incurred. However, the City will not reimburse employees for meals connected with training held within Maplewood City limits, unless meals are provided as part of the training. Reimbursement for travel expenses will be allowed at coach rates for air travel. B.For in state training approved by the City Manager, the Employer will pay for the conference fees, transportation costs and reasonable costs for meals and lodging for full-time employees. C.Expenses for meals, including sales tax and gratuity, will be reimbursed according to the following limits and procedures. No reimbursement will be made for alcoholic beverages. Per diem meal and incidental expenses as set forth in the annual General Services Administration Meals and Incidentals Expenses Table located on the internet at www.gsa.gov/mie will be allowed without receipts being required. Seventy five percent of the per diem is allowed for travel days as set forth in that table. If less than three meals are purchased, deductions to the per diem or the meal allowance maximum will be made in the amounts as set forth in that table. Also, if a meal is provided as part of the training, seminar, conference or other event being attended, an appropriate deduction shall also be made for that meal. Full reimbursements, over the maximums specified, will be authorized for all employees if a lower cost meal is not available when attending banquets, training sessions, or meetings of professional organizations. ARTICLE 26: PERSONNEL FILES A copy of any material to be placed in an employee's personnel file during the term of this AGREEMENT shall be provided to said employee. All disciplinary action material more than three (3) years old will not be used in further disciplinary actions. The EMPLOYER will remove past discipline from the employeeÓs personnel file if there has been no further discipline within the past five (5) years. ARTICLE 27: NONDISCRIMINATION The provisions of this Agreement shall be applied to all Employees in the Bargaining Group without discrimination as to age, sex, marital status, race, color, creed, sexual orientation, national origin or political affiliation. The Bargaining Group and the Employer agree to meet and confer to discuss accommodations for "qualified" disabled Employees as the need arises, consistent with the intent of the Americans with Disabilities' Act. 23 Council Packet Page Number 85 of 254 G4, Attachment 1 ARTICLE 28: LEGAL DEFENSE 28.1 No Legal Defense - Employees involved in litigation because of negligence, ignorance of laws, non-observance of laws, or as a result of employee judgmental decision outside the scope of their employment may not receive legal defense by the City. 28.2 Reimbursement for Legal Defense - Any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of their employment, when such act is performed in good faith and under direct order of their supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE 29: REQUIRED LICENSES The City agrees to reimburse employees for job related required licenses or certifications and renewal of same, except driver licenses. ARTICLE 30: SAFETY 30.1 Joint Safety Î The Employer and the Bargaining Group agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage Employees to work in a safe manner. 30.2 Safety Committee Î The Bargaining Group shall designate an employee and at least one alternate to serve on the City Labor Management Safety Committee. ARTICLE 31: LEADPERSON Lead persons shall receive a pay differential according to the Wage Schedule in Appendix C for that period of time that they are assigned the duties of any crew chief position or that of building Maintenance Supervisor by the appropriate department head or designated supervisor. ARTICLE 32: TOOLS Those employees classified as mechanics (Mechanic Crew Chief, Heavy Equipment Mechanic and VEM Technician) shall be paid an annual tool allowance of up to $800 effective 1-1-2026 and thereafter on the condition that employees provide receipts and they are reimbursed based on the receipts. Said mechanics agree to provide, at no expense to the City, all basic tools (including metric) necessary for the performance of their jobs, excluding special tools. The City will provide all special tools required to perform the duties of the job. The annual tool allowance will be pro-rated in the first and last year of employment based on percentage of the year worked. In addition, the supervisor must approve all tool reimbursements allowed by this provision in an employeeÓs last year of service with the City. Effective 1-1-2027, the City will provide all tools and the annual tool allowance will conclude. Reimbursement for Mobile Phone usage will conform with Section 20.5 of the CityÓs Employee Handbook, as amended. ARTICLE 33: EDUCATION & DEVELOPMENT When funds are available as determined by the Department head, the EMPLOYER agrees to 24 Council Packet Page Number 86 of 254 G4, Attachment 1 pay fifty percent (50%) of the cost of tuition, books and unique software required specifically for the class ( as opposed to general software such as ÐMicrosoft Word¨Ñ), upon successful completion with a ÐCÑ grade or better, seventy-five (75%) reimbursement upon completion with a ÐBÑ grade or better and eighty five percent (85%) reimbursement upon completion with an A grade, during the term of this AGREEMENT, on accredited course work at the vocational, undergraduate, or graduate college level which is determined by the EMPLOYER to be job related. All course work covered by this Article shall be during non-working hours. Part-Time Employees are eligible for this benefit on a prorated basis. The maximum reimbursement will be based on the per credit cost at the University of Minnesota. Employees may elect to attend a more costly school provided they pay the difference in cost. Employees must reimburse the City on a pro-rata basis if they voluntarily leave employment or are terminated for cause within thirty six (36) months of reimbursement. The request for participation in a training session or conference must be submitted in writing to the employeeÓs supervisor on the appropriate travel and training application form. All requests must include an estimate of the total cost (training session, travel, meals, etc.) and a statement of how the education or training is related to the performance of the employeeÓs work responsibilities. Compensation for Travel & Training Time: Time spent traveling to and from, as well as time spent attending a training session or conference, will be compensated in accordance with the federal Fair Labor Standards Act ARTICLE 34: RESERVED ARTICLE 35: WAGE SCHEDULE 35.1 Wage Adjustment: Employees shall receive the following Wage Adjustment Effective 12/27/2025 General wage increase of 3% Effective 12/26/2026 General wage increase of 3% Effective 12/25/2027 General wage increase of 3% The City will provide the full Paid Family Leave Act percentage for the duration of the current contract. Effective January 1, 2023, employees will be placed on the step in the new pay plan at the designated grade that provides a wage rate that is equal to or greater than the employeeÓs December 31, 2022 base wage 1.00% general wage increase effective January 1, 2023 to be calculated after implementation of new step plan 1.0% general wage increase effective July 1, 2023 1.5% general wage increase effective January 1, 2024 1.5% general wage increase effective June 29, 2024 25 Council Packet Page Number 87 of 254 G4, Attachment 1 1.5% general wage increase effective January 1, 2025 1.5% general wage increase effective June 28, 2025 Employees whose December 31, 2022 base wage exceeds the new Step G shall have their wage rate red circled. Said employees shall receive any general wage increase in a non-base lump sum. Employees whose December 31, 2022 base wage exceeds the new Step G by more than 10% are not eligible for a general wage increase or a non-base lump sum payment. 35.2 New Salary Ranges Î New salary ranges are adopted with the 2023 contract. The new salary ranges have seven (7) steps. Movement within the range is based on a combination of time in position and performance. Employees will be eligible for step movement once per year on their anniversary date until they reach Step 8 G. If an employee received a performance rating that is below satisfactory (below good) on any of the major performance dimensions, their step movement will be delayed until such time as they have received two consecutive fully satisfactory performance reviews. Once a delayed increase is provided, the new eligibility date for pay increases for that employee will change to the date the delayed increase went into effect. Employees will normally be hired at Step 1 A of the range. Exceptions can be approved by the City Manager. Employees who are promoted will move to a step which gives them an increase over their pre-promoted pay rate. Maintenance workers will be appointed to Maintenance Worker II position upon reaching ten seven (7)(10) years of experience as a Maintenance worker. Employees must have a Class A certification to be eligible for appointment to Maintenance Worker II. In addition to the hourly rates provided in the Contract, $120 per month will be paid in deferred compensation to each full-time employee, beginning 01/01/13. Those with 10 years of service will receive an additional $5/month (to $125) Those with 15 years of service will receive an additional $10 (to $130) Those with 20 years of service will receive an additional $15 (to $135) Those with 25 years of service will receive an additional $20 (to $140) Deferred Compensation is pro-rated for part-time employees who work 20 hours per week or more (and for those who work 15-19 hours/week who were grand-fathered in on 1-1-03). Those who work less than 20 hours per week and who were hired 1-1-03 or after are not eligible for city-paid deferred compensation. All deferred comp payments set forth above shall only be paid if the Employee matches the contribution from the City. If the EmployeesÓ contribute a lesser amount than set forth above, the Employer will match the lesser amount. 35.3 City shall provide a fully paid single annual membership to the Maplewood Community Center (MCC) and for those employees who request it, the City shall pay 50% and the employee shall pay 50% towards an annual family membership at the MCC. 26 Council Packet Page Number 88 of 254 G4, Attachment 1 ARTICLE 36: WAIVER 36.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this agreement, are hereby superseded. 36.2 The parties mutually acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this agreement for the stipulated duration of this agreement. 36.3 The Employer and the Collective Bargaining Group agree that the parties have now had the opportunity to fully negotiate the terms and conditions of employment as provided for pursuant to the Minnesota Public Employment Labor Relations Act. Thus, each voluntarily and unqualifiedly waives the right to meet and negotiate further during the term of this Agreement regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE 37: SAVINGS CLAUSE This agreement is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this agreement shall be held to be contrary to law by a Court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision shall be renegotiated at the request of either party. ARTICLE 38: DURATION This AGREEMENT shall be effective January 1, 2026, and shall remain in full force and effect until the thirty-first (31st) day of December 2028. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this the day of , 2028. FOR THE CITY: FOR THE UNION: ___________________________________________________________________ Mayor FieldRepresentative ___________________________________________________________________ City Manager Local President ___________________________________________________________________ Human Resource Department Negotiations Team Member 27 Council Packet Page Number 89 of 254 G4, Attachment 1 ________________________________ Negotiations Team Member APPENDIX A -WAGE APPENDIX 28 Council Packet Page Number 90 of 254 G4, Attachment 1 Grade 5 Building Maintenance Worker Community Service Officer Customer Service Specialist Facility Technician Licensing Specialist Office Specialist Community Outreach Specialist Grade 6 Accounting Technician Administrative Assistant Maintenance Worker Police Records Specialist Property Room Technicians Grade 7 Accounting Technician II Deputy City Clerk Digital Communication Specialist Engineering Technician Maintenance Worker II Heavy Equipment Mechanic Police Records Specialist Property & Evidence Technician Evidence and Records Specialist Grade 8 Environmental Health Official Mechanic Crew Chief Natural Resource Coordinator Neighborhood Preservation Specialist Heavy Equipment Mechanic Park Maintenance Crew Chief Sanitary Sewer Crew Chief Storm Sewer Crew Chief Street Maintenance Crew Chief Grade 9 Accountant Building Inspector Engineering Technician, Sr Environmental Planner Sustainability Coordinator Planner Mechanic Crew Chief Grade 10 Accountant II Civil Engineer I Communications Coordinator Building Inspector II Grade 11 Civil Engineer II 29 Council Packet Page Number 91 of 254 G4, Attachment 1 APPENDIX B DIFFERENTIAL PAY A.Employees operating the following equipment shall be paid a differential of $2.00 per hour in addition to their regular wage while they operate the following heavy equipment: Motor Patrol (Road Grader) Pick-Up Sweeper Mini-Hoe Roller (6 ton or over) Traxcavator Bulldozer Backhoe/Loader Snow Wings when in use Tractor (no cab) w/ mowing or snow removal attachment JetVac (Aquatech) when used as a combination machine Front-End Loader (if operated by an employee over one (1) continuous hour in a given day) Bucket Truck (tree trimmer) Bobcat/Tool Cat Drivable sidewalk/trail snow (with removal attachment) Paver Tanker Operator B.Differential pay for leadperson shall be $1.08 per hour. (See Article 31) 30 Council Packet Page Number 92 of 254 G4, Attachment 1 APPENDIX C CITY OF MAPLEWOOD ANNUAL LEAVE PROGRAM A.It is the policy of the City of Maplewood to provide paid time away from work to eligible employees. This policy is implemented by means of the Annual Leave Program, which covers all paid leave previously available under the CityÓs vacation and sick leave benefits. The Annual Leave Program does not include designated or personal holidays, funeral leave, military leave or court leave. With the adoption of this program, the City firmly accepts and endorses the principles of consistency, flexibility, personal responsibility, and the recognition of years of service. The traditional paid vacation and sick leave programs have been in place for many years. These programs are highly structured with extensive rules applied to their use. These rules may not provide the best ÐfitÑ for the circumstances of individual employees and their immediate and extended families. As of May 5, 2001, the Annual Leave Program replaced individual vacation and sick leave plans and combined them into a single benefit program. Annual leave is provided to all employees hired on or after that date. Employees hired prior to May 5, 2001 had the option to convert to annual leave or remain in the sick leave and vacation plans. B.Employees accrue annual leave based on length of service with the City. This means that employees all receive the same amount of paid time off, regardless of their personal or family situation. Plan provisions discourage unnecessary utilization by providing cash and savings incentives. Any sick leave or vacation time that an employee may have used under the Family and Medical Leave or Parenting Leave policies will become annual leave. The legal requirements of the time off and continuation of insurance contributions under those laws remain unchanged. (This means the City will contribute the same amounts toward health and dental insurance premiums while employees are on family and medical leave as they do under the vacation and sick leave programs.) Annual leave can be used for any reason, subject only to necessary request and approval procedures consistent with policy and labor contracts. As with all paid time off programs, we need to ensure that service to the public and work requirements are not adversely impacted. C.Medical Certification - Good attendance is an essential job function for all City employees. If unplanned absences are excessive, a doctorÓs certificate may still be required. It shall state the nature and duration of the illness or injury and verify that the employee is unable to perform the duties and responsibilities of their position. A statement attesting to the employeeÓs ability to return to work and perform the essential functions of the job and a description of any work restrictions may also be required before the employee returns to work. (If an unplanned absence is not viewed as a problem by the employeeÓs supervisor, a doctorÓs statement will not be required.) 31 Council Packet Page Number 93 of 254 G4, Attachment 1 D.Accrual Rates - Years of Service Annual Accrual Rates 1 - 4 Years 19 days 5 - 11 Years 24 days 12 - 20 Years 29 days After 20 Years 34 days Annual leave shall not accrue during unpaid leaves. Effective January 1, 2003, regular part-time employees hired into a position that is 20 or more hours per week, shall accrue annual leave on a prorated basis based on regular hours worked. Employees who were already in regular part-time positions of at least 15 hours per week prior to January 1, 2003 shall remain eligible for pro-rated annual leave. Annual leave will accrue on a pay-period basis (as vacation and sick leave do) for up to 62 days. Employees can carry over up to their full balance as long as the total balance never exceeds the 62-day cap. No additional accrual will occur above the cap. E.Sick Leave Balances: Deferred Sick Leave - Employees hired prior to May 5, 2001, who had accrued sick leave and who elected to participate in the annual leave program retained their sick leave balance to be used as Ðdeferred sick leaveÑ until the balance was exhausted. Deferred sick leave can be used for any doctor-certified extended leave that would have been covered under the previous sick leave policy in effect prior to adoption of the policy. An extended leave for purposes of this policy is defined as one requiring an employee to be out of work for two (2) or more consecutive days. If an employee knows they will be out for two (2) or more consecutive days before the absence, they will be eligible to use the deferred sick leave bank from the first day. For example, if an employee has a scheduled surgery where they knowÏin advanceÏthey will be out for two (2) weeks, the employee will be able to use hours from their deferred sick leave bank starting on the first day of the absence. If an employee is out and expects to return within two (2) days, they will use annual leave. If the medical condition extends beyond the two (2) days, the deferred sick leave bank will be applied retroactively and any annual leave used will be restored to the annual leave balance. Once the deferred sick leave bank is exhausted, employees will use annual leave for all absences covered by the annual leave program - up to the point that disability insurance coverage goes into effect. Any deferred sick leave balance remaining when an employee leaves City service will expire unless the employee would have been eligible for sick leave as severance pay prior to electing annual leave (see Severance Pay). F.Vacation Balances - Unused vacation balances were converted to annual leave on a one- for-one basis for employees who converted from vacation/sick leave to annual leave. G.Banked Personal Holiday Hours - Employees who had banked personal holiday hours that were earned and unused prior to March,1984 had the option to cash them out at their 32 Council Packet Page Number 94 of 254 G4, Attachment 1 current hourly rate during the open window period or to retain them. H.Short-Term Disability Insurance - The City adopted an optional short-term disability insurance program effective October 1, 2001. The cost of this coverage will be paid by the employee, if the employee elects coverage. For employees who elect this coverage, the benefits will begin after an employee is out for thirty (30) calendar days. The City also has a long-term disability program in place where benefits begin at ninety (90)calendar days. Short-term disability benefits cover the period from thirty (30) calendar days to ninety (90) calendar days. Employees who have deferred sick leave may use sick leave hours from the deferred sick leave bank to make up the difference between pay provided by short- and long-term disability insurance payments and their regular take- home pay. Employees without a deferred sick leave bank may use annual leave for this purpose. I.Severance Pay - Under the current vacation and sick leave programs, employees are eligible for 100% of their vacation and personal holiday balance when they leave City employment. All employees who have annual leave will be eligible for 100% of their annual leave balance when they leave City service. They may receive this as cash or deferred compensation (subject to IRS regulations). J.Unpaid Leave - Unpaid leaves may be approved in accordance with the City Personnel Policies. Employees must normally use all accrued annual leave prior to taking an unpaid leave. If the leave qualifies under Parenting Leave or Family and Medical Leave, the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the City Manager. K.Sick Leave Conversion - There are various sick leave conversion programs in existence which cover different employee groups. Some programs vary within a particular group based on hire date. Employees who have annual leave will be able to convert some hours to cash or deferred compensation as described below. Employees who remained with the vacation and sick leave program may continue to convert sick leave and/or vacation based on programs they were eligible for prior to the adoption of annual leave (May 5, 2001). L.Annual Leave Conversion - Annual leave will be eligible for conversion to cash or deferred compensation (subject to IRS maximum deferral regulations) annually on a one-for-one basis subject to the following conditions. Up to 40% of the annual leave balance, not to exceed forty (40) hours, may be converted each year provided the employee has used a minimum of 30% of their annual accrual during the current calendar year and has a minimum balance of at least 176 hours. The minimum balance requirement will be determined as of the first payroll in December and will be based on the employeeÓs current hourly rate on December 1. Conversion to cash or deferred compensation will occur in the second payroll of the following year with specific dates to be determined by the Finance Department each year. Finance will notify all employees who have annual leave in November of each year as to the dates and conversion options. The conversion will be part of regular payroll and will not be paid in a separate check. Regular rate for the purpose of this policy is the employeeÓs straight time rate not including overtime, pay differentials, out-of-class 33 Council Packet Page Number 95 of 254 G4, Attachment 1 adjustments or any other additions to regular pay. 34 Council Packet Page Number 96 of 254 G4, Attachment 2 COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF MAPLEWOOD, MN AND INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS - FIRE FIGHTERS LOCAL 4470 January 1, 2026 through December 31, 2028 Council Packet Page Number 97 of 254 G4, Attachment 2 Table of Contents ARTICLE 1: PURPOSE AND INTENT ..............................................................................2 ARTICLE 2: RECOGNITION .............................................................................................2 ARTICLE 3: DEFINITIONS ...............................................................................................2 ARTICLE 4: ASSOCIATION SECURITY ...........................................................................4 ARTICLE 5: EMPLOYER AUTHORITY ............................................................................4 ARTICLE 6: GRIEVANCE PROCEDURE .........................................................................5 ARTICLE 7: NON-DISCRIMINATION ..............................................................................7 ARTICLE 8: SENIORITY ...................................................................................................7 ARTICLE 9: ANNUAL LEAVE ...........................................................................................8 ARTICLE 10: INSURANCE ............................................................................................. 10 ARTICLE 11: CLOTHING AND EQUIPMENT ................................................................11 ARTICLE 12: HOURS .......................................................................................................11 ARTICLE 13: HOLIDAYS .................................................................................................13 ARTICLE 14: TUITION REIMBURSEMENT ...................................................................14 ARTICLE 15: DISCIPLINE ...............................................................................................14 ARTICLE 16: WAGES .......................................................................................................15 ARTICLE 17: INJURY ON DUTY - SALARY CONTINUATION ......................................16 ARTICLE 18: WORKING OUT OF CLASSIFICATION ...................................................16 ARTICLE 19: FIELD TRAINING OFFICER (FTO) PAY ...............................................16 ARTICLE 20: FUNERAL/BEREAVEMENT LEAVE .................................................... 17 ARTICLE 21: WAIVER AND SAVINGS CLAUSE ............................................................17 Addendum A …………………………………………………………………………….. Addendum B. …………………………………………………………………………….20 Addendum C……………………………………………………………………………..21 Addendum D……………………………………………………… ..………………..….23 Council Packet Page Number 98 of 254 G4, Attachment 2 ARTICLE 1: PURPOSE AND INTENT This Agreement entered into as of January 1, 2026, between the City of Maplewood, Minnesota, Municipal Corporation, hereinafter called “EMPLOYER” and /or “City”, and the International Association of Firefighters Local 4470 hereinafter called the “ASSOCIATION” and/or “Union” and/or “Collective Bargaining Group” and/or “Group.” It is the intent and purpose of this agreement to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the equitable and peaceful resolution of disputes concerning this agreement’s interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties’ agreement upon terms and conditions of employment for the duration of this agreement. The Employer and the Collective Bargaining Group through this agreement, continue their dedication to the highest quality public service. Both Parties recognize this agreement as a pledge of this dedication. ARTICLE 2: RECOGNITION 2.1 The EMPLOYER recognizes the ASSOCIATION as the Exclusive Representative for All Full-Time Fire Fighters employed by the City of Maplewood, Minnesota who are public employees within the meaning of Minnesota Statutes 179A.04, Subdivision 14, excluding supervisory and confidential employees and Fire Officers who are covered by IAFF Local 4470-O. This includes the following classifications: Fire Fighter – EMT Fire Fighter – Paramedic Paramedic 2.2 In the event the EMPLOYER and the ASSOCIATION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3: DEFINITIONS 3.1 Association: International Association of Fire Fighters, Local 4470. 3.2 Association Member: A Member in good standing of Local 4470, IAFF. 3.3 Bargaining Unit Seniority: Seniority as a Member of this Bargaining Unit. Council Packet Page Number 99 of 254 G4, Attachment 2 3.4 Emergency Call Back: Immediate return of an employee to perform assigned duties at the express authorization of the EMPLOYER at a time other than regular assigned shift. An extension of, or early report to, a regular assigned shift is not a call back. 3.5 Continuous Service: Unceasing service from last date of hire, including approved paid leaves of absence and unpaid leaves of less than one pay period. 3.6 Days: Unless otherwise indicated, days mean calendar days. 3.7 Employee: A member of the International Association of Fire Fighters, Local 4470, covered by this AGREEMENT. 3.8 Employer: City of Maplewood, Minnesota. 3.9 Immediate Supervisor: The Full-Time Fire Captain 3.10 Job Class Seniority: Employee’s length of continuous service in a job class. 3.11 Layoff: Separation from service with the EMPLOYER, necessitated by lack of work, lack of funds, or other reasons without reference to competence, misconduct, or other behavioral considerations. 3.12 Leave of Absence: An approved absence from work duty during a scheduled work period with or without compensation. 3.13 Meal Break: A period during the scheduled shift during which the Employee remains on continual duty, not conducting the regular tasks and responsibilities of the position, however is available in the event activity would dictate their immediate return to duty. 3.14 Probationary Period: The first twelve (12) months of service of a newly hired or rehired Employee. 3.15 Promotion: A change of an Employee from a position in one job classification to a position in another job classification with higher maximum compensation. Assignments are not promotions and are temporary in nature at the discretion of the Fire Chief. 3.16 Rest Break: Periods during the scheduled shift during which the Employee remains on continual duty, not conducting the regular tasks and responsibilities of the position, however is available and in close proximity, in the event activity would dictate their immediate return to duty. 3.17 Scheduled Shift: A consecutive work period including rest breaks and a meal break. 3.18 Strike: Concerted action in failing to report for duty, the willful absence from one’s position, the stoppage of work, slow-down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the Council Packet Page Number 100 of 254 G4, Attachment 2 purposes of inducing, influencing, or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4: ASSOCIATION SECURITY 4.1 In recognition of the ASSOCIATION as the certified exclusive representative of the listed classifications of personnel specified in 2.1, the EMPLOYER shall deduct from the wages of employees, such a deduction an amount sufficient to provide payment of dues established by the ASSOCIATION. Such monies shall be divided equally between the first and second pay-period of the month and shall be remitted to the appropriate designated Officer of the ASSOCIATION. Dues appeals or challenges may be filed in accordance with State Statute. 4.2 The ASSOCIATION may designate two employees plus one alternate from the bargaining unit to act as steward and representatives and shall inform the EMPLOYER in writing of such choices within thirty (30) days of such selection. 4.3 The EMPLOYER shall make space available on a bulletin board and or electronic bulletin board for posting ASSOCIATION notices and announcements. 4.4 Officers of the ASSOCIATION shall be allowed reasonable time off without pay, with prior approval of their immediate supervisor for the purpose of conducting ASSOCIATION business as provided by State Statute, when such time away from their normal work duties will not unduly interfere with the operation of the department. Officers of the ASSOCIATION shall be allowed leaves of absence without pay, when requested, to fulfill their duties as ASSOCIATION Officers as allowed by State Statute. 4.5 The ASSOCIATION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER in accordance with the provisions of this Article. ARTICLE 5: EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all staff, facility and equipment; to establish functions and programs; to set and amend policies, procedures and budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and perform any inherent managerial function not specifically limited by this AGREEMENT. 5.2 The ASSOCIATION agrees that any managerial right not specifically limited by this AGREEMENT shall remain solely within the discretion of the EMPLOYER. 5.3 The ASSOCIATION agrees that during the life of this AGREEMENT that the ASSOCIATION will not cause, encourage, participate in, or support any strike, slowdown, or other interruption of, or interference with the normal functions of the EMPLOYER. Council Packet Page Number 101 of 254 G4, Attachment 2 ARTICLE 6: GRIEVANCE PROCEDURE 6.1 For purpose of this AGREEMENT, the term “grievance” means any dispute between the EMPLOYER and the Employee(s) concerning the interpretation of application of the specific terms and conditions of this AGREEMENT. Both parties recognize that should a provision of this AGREEMENT be specifically in conflict with an Employment Rule, this AGREEMENT shall prevail; any Employment Rule not directly modified or abridged by this AGREEMENT shall remain in full force. The EMPLOYER and the ASSOCIATION agree to the following grievance procedure. Each step of the procedure shall be strictly adhered to or the grievance shall be deemed withdrawn. 6.2 First Step: The Employee, with or without the Steward, shall take up the grievance or dispute with the Employee’s immediate supervisor within twenty-one (21) days of the date of the grievance or the Employee’s knowledge of its occurrence. The Supervisor shall attempt to resolve the matter and shall respond to the Employee within ten (10) days. 6.3 Second Step: If the grievance is not resolved in the first step, the ASSOCIATION shall present the grievance, in writing, to the Department Head within fourteen (14) days after the Supervisor’s response is due. All grievances shall state the facts upon which they are based, when they occurred, the specific provision(s) of the AGREEMENT allegedly violated, the remedy requested, the avenue through which redress is sought, and shall be signed by an Officer of the Local. References to Officer of the Local for the purposes of this Article shall mean; the President, Vice- President or Steward. If such written request is made, the Department Head, or his/her designee, shall meet with the Employee and the Steward within fourteen (14)days after the date of receipt of this request. The Department Head shall give a written answer to the Steward within fourteen (14) days after the meeting. 6.4 Third Step: If the grievance is not resolved in the Second Step, the ASSOCIATION shall notify the City Manager of their desire to appeal the grievance. Said written appeal must be served upon the City Manager within twenty one (21) days after receipt of the Department Head’s Second Step response. If such request is made, the grievance shall be reviewed at a meeting between the City Manager, management staff determined by the City Manager as necessary, Association President, and/or Representative, within fifteen (15) days after receipt by the City Manager of the notice of desire to appeal. A written answer shall be given by the City Manager within fifteen (15) days after the date of the Third Step meeting. Any grievance not appealed, in writing, to Step Four by the ASSOCIATION, shall be considered withdrawn. 6.5 Fourth Step: If both parties, having exhausted the grievance steps provided herein, cannot settle the grievance, the ASSOCIATION may submit the issue in dispute to binding arbitration within fifteen (15) days of receipt of the Third Step answer and shall notify the City Manager, in writing, of its intent to do so. The ASSOCIATION will request the Minnesota Bureau of Mediation Services to submit a list of seven (7)names from which the parties shall, within fourteen (14) days after receipt of such list, select the arbitrator by striking alternately one name each Council Packet Page Number 102 of 254 G4, Attachment 2 and the remaining person shall be the arbitrator. A toss of the coin shall determine who shall strike the first name. 6.6 An arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the ASSOCIATION and shall have no authority to make a decision on any other issue not so submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force or effect of law. The arbitrator shall submit their decision in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. 6.7 The fees and expenses for the arbitrator’s service and proceedings shall be borne equally between the parties, except that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be borne equally for said record. 6.8 If a grievance is not presented within the time limits set forth above, it shall be considered withdrawn. If a grievance is not appealed to the next step within the time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER’S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the ASSOCIATION may elect to treat the grievance as denied at that step and may appeal the grievance to the next step. The time limit in each step may be extended only by mutual agreement of the EMPLOYER and the ASSOCIATION in each step. 6.9 Should a grievance involve the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance shall be initiated at Step Three. If appealed to the procedure outlined in Step Three a written appeal must be served on the City Manager within ten (10) days after the Employee’s receipt of the notice of suspension, demotion, or discharge. An Employee pursuing a statutory remedy is precluded from also pursuing an appeal under this procedure unless otherwise required by law. Selection of any procedure other than Step three shall terminate the Employee’s right to seek redress under this Article. 6.10 It is recognized and accepted by the ASSOCIATION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours, only when consistent with such Employee’s duties and responsibilities. The aggrieved Employee and the Steward shall be allowed a reasonable amount of time without loss of pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided the Employee and the Steward have notified and received the approval of their immediate supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. Meetings held during a steward’s non-working hours will not be paid time. Council Packet Page Number 103 of 254 G4, Attachment 2 ARTICLE 7: NON-DISCRIMINATION The provisions of this Agreement shall be applied to all Employees in the Bargaining Group without discrimination as to age, sex, marital status, race, color, creed, sexual orientation, national origin or political affiliation. The Bargaining Group and the Employer agree to meet and confer to discuss accommodations for "qualified" disabled Employees as the need arises, consistent with the intent of the Americans with Disabilities' Act. ARTICLE 8: SENIORITY 8.1 Seniority is defined as a regular Employee’s length of continuous service with the EMPLOYER since the Employee’s last hire date. No time shall be deducted from an Employee’s seniority due to approved paid absences, approved family medical leave absences, or unpaid absences of less than a full pay period. 8.2 Bargaining Unit Seniority: is defined as the length of continuous service to the Employer within the Bargaining Unit as a full time Employee. Employees with the same hire date shall be given seniority ranking based on the Employee’s final accumulative score obtained in the hiring process. 8.3 An Employee’s Bargaining Unit seniority shall be terminated: a)If the Employee resigns, retires, is permanently transferred outside the Bargaining Unit for longer than six months, or is discharged. b)If, when recalled to work following a layoff, the Employee fails to return to work within twenty-one (21) days after the EMPLOYER sends a written notice of recall by certified mail to the Employee’s last address on record with the EMPLOYER. c)When an Employee has been laid off for a period in excess of twelve (12) consecutive months. 8.4 When it is necessary to reduce the number of Employees, probationary Employees will be laid off first. The EMPLOYER agrees that, in laying off, it will lay off Employees according to seniority (providing the remaining Employees have the ability, or can be trained, to perform the remaining work). Employees shall be recalled following such layoffs in reverse order of layoff. 8.5 Any former Employee of the City may be rehired only under the condition of a new employee and no seniority or prior service will be given, except as expressly provided by this AGREEMENT. 8.6 All Employees will serve an additional probationary period of six months when promoted to a rank in which the Employee has not served a probationary period. Council Packet Page Number 104 of 254 G4, Attachment 2 8.7 Employees will be permitted to voluntarily switch tours and /or shifts with prior authorization from the Assistant Chief or their designee. All voluntary exchange of Tours of Duty shall be in accordance with 29 CFR 553.31-Substitution – section 7(p)(3). The voluntary switching of shifts shall be between the Employees, once approved, and shall not obligate the EMPLOYER to overtime or callback pay. 8.8 Tours and/or Shifts will be bid annually on a seniority basis, only for Employees who have completed their initial probationary period provided the Employer reserves the right, when faced with unexpected or unplanned need, to assign an Employee without regard to seniority if the need of the department requires it. If the EMPLOYER determines that different staffing levels are needed on any tour and/or shift, tours and/ or shifts may be re-bid as deemed necessary by the EMPLOYER. The Chief will determine the number of each job class to be scheduled on each crew and shift prior to tour and/or shift bidding. The Fire Chief and the Association President may agree to re-bidding earlier than scheduled if situations occur warranting such modification. Employees may select a total of four vacation periods each calendar year. Each quarter, employees may select one vacation period by seniority. During the Quarter 1 vacation bid of each year, employees may select one vacation period in Quarter 1 and one annual vacation period at any time in the following calendar year, understanding that the affected quarters bid will be used in its place. It is understood that annual vacation periods will be processed during the Quarter 1 vacation bid process. For the purposes of vacation approvals, annual vacation periods will be given preference over quarterly vacation bids. In addition, employees will be afforded one (1) annual bid selection per year. This bid may be used at the beginning of Quarter 1 and can be used for any period in the following year. With the exception of Quarter 1, annual bids may not be used for the following quarter. Annual bids will be processed during each quarter bid period and awarded based on seniority. The quarter in which the annual bid is selected will be used in place of that quarter’s bid. If an annual bid selection is denied during a bid process, the employee will be notified and allowed to rebid their annual bid. A vacation period is defined as one or more consecutive workdays per the prescribed tour and/or shift schedule; not to exceed one shift rotation (3 weeks). Requests for more than one consecutive vacation period (greater than 3 weeks) requires Department Head approval. ARTICLE 9: ANNUAL LEAVE 9.1 The EMPLOYER shall provide Annual Leave as described in the City of Maplewood Personnel Policies with the following exceptions: Employees shall accrue the following hours for annual leave: Years of Continuous Service Tour 1 Tour 2 Tour 3 1-4216 193 185 Council Packet Page Number 105 of 254 G4, Attachment 2 5-11288257247 12-20336 300 288 21 +384 343 329 9.2 Annual Leave shall not accrue during unpaid leaves. Regular Part-Time Employees shall accrue Annual Leave on a pro-rated, pay-period basis based on regular hours worked. The maximum annual leave is as follows: Tour 1 Tour 2 Tour 3Maximum Accrual 694 620 595 Employees can carry over up to their full balance as long as the total balance never exceeds the hour cap. No additional accrual will occur above the cap. Employees’ working schedules other than the tours defined in this contract shall accrue and bank annual leave on a pro rata basis compared to the 2,080 hour per year schedule accrual \[increased or decreased proportionally\]. If an employee moves from one tour to another their annual leave bank shall be converted to reflect the equivalent number of workdays off. 9.4 Unpaid Leave – Unpaid leaves may be approved in accordance with the City Personnel Policies. Employees must normally use all accrued annual leave prior to taking an unpaid leave. If the leave qualifies under Parenting Minnesota Paid Leave or Family Medical Leave, the Employee may retain a balance of fifty (50) hours when going on anunpaid leave. Any exceptions to this policy must be approved by the City Manager. 9.5 Annual Leave Conversion – Annual Leave will be eligible for conversion to cash annually subject to the following conditions. Up to 40% of the Annual Leave balance, not to exceed one hundred thirty-three (133) hours for Tour 1, one hundred nineteen (119) hours for Tour 2, and one hundred fourteen (114) for Tour 3 may be converted each year provided the Employee has used a minimum of 30% of their Annual Accrual during the current calendar year and has a minimum balance of at least one hundred ninety (190) hours. The minimum balance requirement will be determined as of the first payroll in December and will be based on the Employee’s current hourly rate on December 1. 9.6 Benefit eligibility is not affected by shift length. When employees are absent from their scheduled shift, they will use the number of hours of accrued annual leave that equal the number of hours absent. 9.7 Annual leave accrual, use, maximums, and conversion allowances and requirements where they differ from the Personnel Policies, will be pro-rated based on the number of scheduled hours per year. 9.8 Approval of City paid hours in lieu of Annual Leave usage for hours spent at approved training that benefits the City will be reasonably considered by the Fire Chief. Council Packet Page Number 106 of 254 G4, Attachment 2 ARTICLE 10: INSURANCE 2025 Health Care Costs/Contributions The City and Union agree to actively engage in labor-management with regard to Citywide health, dental, life insurance, long term disability and short term disability, supplemental ’s expectation that a global agreement will be reached by the city’s insurance committee based on recommendation from the coverage information to employees as a part of its annual Open Enrollment process. The employer will establish a wellness committee. The wellness committee will offer incentives for participation in wellness activities. 10.1 The EMPLOYER shall pay one hundred percent (100%) of the cost of the employee (single) dental insurance premium. These benefits apply to full-time Employees only. 10.2 Life Insurance – The EMPLOYER shall provide a term life insurance policy with a benefit value of thirty five- thousand dollars ($35,000) for all full-time Employees. Full-Time employees may purchase additional coverage at the Employee’s own expense under the plan. 10.3 Long-Term Disability Insurance - The EMPLOYER will provide long-term disability insurance with the cost of such being fully paid by the EMPLOYER. Such Long-Term Disability Insurance shall be coordinated with other benefits provided in this AGREEMENT and with other disability payments. Employees are not eligible for Annual Leave Accrual while receiving Long-Term Disability payment except for hours on payroll using accrued leave. In no case will an Employee receive more than 100% of their pre-disability wage while out on disability leave. Short-Term Disability Insurance – The EMPLOYER agrees to provide optional short-term disability insurance coverage for all regular employees who work 20 ormore hours per week. Employees may elect this optional coverage at the Employee’s cost. 10.4 Retiree Health Savings Plan (RHS) . The city agrees to provide a retiree health savings plan with the following plan specifications: 1.Participant and benefit eligibility criteria: Must be full-time employee, no minimum or maximum age and no years of service requirement. 2.Benefits will be limited to insurance premiums (health, dental, long-term care premiums, Medicare Part B, and Medicare supplements) and out-of-pocket expenses described as eligible by the IRS. 3.The RHS plan will be funded by severance pay as follows: 100% of accrued annual leave and personal holidays would be deposited into the RHS plan if the employee’s balance is at least eighty (80)ours at the time of separation from service and the employee is at least age forty (40). If under eighty (80)hours or under age forty (40), nothing would go in. Council Packet Page Number 107 of 254 G4, Attachment 2 100% of personal holidays would be deposited into the RHS. Additional accrued leave will be depositedif the employee’s balance is at least eighty (80) hours at the time of separation from service, 50% will be deposited into RHS and 50% will be paid out. If under eighty (80) hours, balance is paid out and nothing is contributed to RHS. 4.The RHS plan will be funded with annual deposits as follows: All employees will have the cash value of all personal holiday hours unused as of December 31 deposited into the RHS plan. 5.The RHS plan will be funded with bi-weekly deposits as follows: All employees will have a $30.00 payroll deduction deposited into the RHS plan. ARTICLE 11: CLOTHING AND EQUIPMENT 11.1 The EMPLOYER will provide each new Employee an initial issue of uniforms and equipment as per Addendum A. Thereafter the EMPLOYER will provide each Employee four hundred ($400.00) per year for necessary replacement of uniform items due to normal wear and tear. as outlined in Addendum A. Clothing and Equipment balances may be carried over from year to year, not to exceed a one year amount. Employees will adhere to the uniform guidelines set forth by the Department policy manual. 11.2 The EMPLOYER will provide each SWAT medic four hundred ($400.00) per year for clothing and equipment. Clothing and Equipment balances may be carried over from year to year, not to exceed a one year amount. 11.3 Clothing and equipment severely damaged in the line of duty will be replaced by the EMPLOYER at no cost to the Employee. ARTICLE 12: HOURS 12.1 The standard payroll period for the Fire Department is two weeks. Employees shall normally take Meal Breaks and Rest Breaks during each Scheduled Shift as time and circumstances permit while remaining on continual duty. Such meal and rest periods may be interrupted. 12.2 Tour of Duty: A.Tour 1. For a fifty-six hour work week employee. Fire Fighters assigned to a fifty-six (56) hour work week shall work normal shifts that are twenty-four 24 consecutive hours; starting at 7:30 am on one calendar day to 7:30 am on the following calendar day. B.Tour 2. For a fifty (50) hour work week employee. Fire Fighters assigned to a fifty (50) hour work week shall work normal shifts that are ten (10) consecutive hours. Hours will normally be between the hours Monday-Friday 6:00 am to 6:00 pm. C.Tour 3. For a forty-eight (48) hour work week employee. Fire Fighters assigned to a forty-eight (48) hour work week shall work normal shifts that are twelve (12) consecutive hours. Hours will normally be between the hours of 6:00 am to 6:00 Council Packet Page Number 108 of 254 G4, Attachment 2 pm. 12.3 It is anticipated that further scheduling, hours and shift coverage discussions will have to occur as the needs of the Department change, the parties agree to hold these discussions in good faith. 12.4 Compensation for overtime will not be paid unless the work is performed at the direction, or with the approval of, the Chief or his/her designee. 12.5 EMERGENCY CALLOUT - An Employee called immediately back to work at a time other than the Employee’s normal scheduled shift shall receive a minimum of two (2) hours pay at time and a half (1 ½ ) their regular pay. Reporting early for a shift or the extension of a shift shall not qualify for the two-hour minimum. To receive the minimum two (2) hours callback pay described in 12.4, Employees must arrive at the station or scene within twenty (20) minutes of the call out and before being cancelled. If an Employee is cancelled prior to arrival at a scene or the station, the Employee will receive two hours of straight time, instead of overtime. Employees arriving later than twenty (20) minutes from the time of the call, but before being cancelled, shall be compensated at the rate of time and one- half for only actual hours worked beginning with time of arrival. 12.6 SCHEDULED MEDICAL ONCALL - If authorized by the EMPLOYER for scheduled medic on call, employees will receive ¼ hour for each hour authorized to be on call. 12.7 Overtime. Overtime shall be distributed as equally as practicable and will be calculated to the nearest fifteen (15) minutes.. Employees have an obligation to work overtime, and to respond to call backs as ordered, unless circumstances prevent them from doing so. Overtime is calculated at one and one-half (1 ½) times the employee’s regular hourly rate of pay for the following occurrences: a.Hours worked in excess of a scheduled shift. b.Training, EMS and/or Fire continuing education classes outside a scheduled shift; and is authorized and required by the city. c.Overtime assigned to maintain minimum staffing levels. d.Additional activities assigned by the city outside a scheduled shift. Other overtime provisions defined in the current collective bargaining agreement, including, by not limited to, Articles 12.5, 12.6, and 12.9. Compensatory Time: All overtime-eligible employees will be compensated at the rate of time-and-one-half for all hours worked over forty (40) in one workweek. Vacation, sick leave, annual leave, and paid holidays will count toward “hours worked.” Compensation will take the form of either time-and- one-half pay or compensatory time. Compensatory time is paid time at the rate of one-and-one- half hours off for each hour of overtime worked. The employee’s supervisor must approve overtime hours in advance. An employee who works Council Packet Page Number 109 of 254 G4, Attachment 2 overtime without prior approval may be subject to disciplinary action. Overtime earned will be paid at the rate of time-and-one-half on the next regularly scheduled payroll date, unless the employee indicates on their timesheet that the overtime earned is to be recorded as compensatory time in lieu of payment. The maximum compensatory time accumulation for any employee is forty (40) hours per year on the 2080 schedule. Accumulation maximum will be adjusted according to the tours (Tour 1 - 72 hours, Tour 2 - 50 hours, and Tour 3 - 48 hours). Once an employee has earned forty (40) hours (or adjusted max per tour) of compensatory time in a calendar year, no further compensatory time may accrue in that calendar year. All further overtime will be paid. However, any comp time balances remaining at year end will be paid out. Employees may request and use compensatory time off in the same manner as other leave requests. 12.8 For purposes of computing overtime, hours will not be pyramided, compounded, or paid twice for the same hours worked. 12.9 When there is a vacancy or an employee in training, schedule changes will be communicated as soon as practicable. When the Fire Department is fully staffed, any permanent schedule changes affecting days off will be communicated as soon as possible but normally with no less than two (2) weeks notice prior to the change. Notice of adjusted starting times on a scheduled day will normally occur at least forty-eight (48) hours in advance of the change when the Employer has at least that much notice of the need for a change. Regular shift overtime available due to vacation time requested semi-annually pursuant to Article 8.8 (“Bid Overtime”)will be offered to bargaining unit Employees prior to being offered outside the bargaining unit. Any other vacation or time off that has not been bid through the semi-annual bid process (Non-Bid Overtime) will be filled at the discretion of the Fire Chief who shall reasonably consider Association Members first for such overtime when possible. Any Bid Overtime still remaining available (7) seven days prior to the shift(s) to be so covered shall be offered to any employees in any manner deemed at the sole discretion of the Chief or his designee to be in the best interests of the Fire Department. 12.10 When there is a vacancy or an employee in training, schedule changes will be communicated as soon as practicable. When the Fire Department is fully staffed, any permanent schedule changes affecting days off will be communicated as soon as possible but normally with no less than two (2) weeks notice prior to the change. Notice of adjusted starting times on a scheduled day will normally occur at least forty-eight (48) hours in advance of the change when the Employer has at least that much notice of the need for a change. Regular shift overtime available due to vacation time requested semi-annually pursuant to Article 8.8 (“Bid Overtime”)will be offered to bargaining unit Employees prior to being offered outside the bargaining unit. Any other vacation or time off that has not been bid through the semi-annual bid process (Non-Bid Overtime) will be filled at the discretion of the Fire Chief who shall reasonably consider Association Members first for such overtime when possible. Any Bid Overtime still remaining available (7) seven days prior to the shift(s) to be so covered shall be offered to any employees in any manner deemed at the sole discretion of the Chief or his designee to be in the best interests of the Fire Department. Paramedic shifts shall only be filled by other paramedics unless otherwise authorized by the Fire Chief, EMT shifts can only be Council Packet Page Number 110 of 254 G4, Attachment 2 filled by other EMT’s unless otherwise authorized by the Fire Chief. When off duty Employees are scheduled to attend a meeting which gets cancelled with less than twenty-four (24) hours notice, the Employee will receive two (2) hours of pay. 12.10 The Fire Chief has the authority to change schedules and cancel vacations for previously unscheduled – unanticipated major events, disasters, and emergencies if necessary. ARTICLE 13: HOLIDAYS 13.1 Designated Holidays – All Full-Time Employees shall be entitled to observe the following eleven (11) statutory holidays and shall be compensated at their regular rate of pay for these holidays in a bank of time to their personal leave bank at the beginning of the year. at their regular rate of pay for these holidays if on paid status at the time of any of the following Holidays (prorated based on annual schedule): Tour 1 Tour 2 Tour 3 Annual Bank 132 hours 121 hours 110 hours st 1.New Year’s DayJanuary 1 rd 2.Martin Luther King’s Birthday 3Monday in January rd 3.President’s Day3Monday in February 4.Memorial DayLast Monday in May th 5.JuneteenthJune 19 th 6.Independence DayJuly 4 st 7.Labor Day1Monday in September th 8.Veteran’s DayNovember 11 th 9.Thanksgiving Day4Thursday in November th 10.Day after Thanksgiving4Friday in November th 11.Christmas DayDecember 25 13.2 Employees who actually work at least half of a shift on either Thanksgiving Day or Christmas Day shall receive double time for all hours actually worked on theses Holidays instead of time and one half. 13.2 If an Employee works an actual holiday, they will receive the prescribed number hours of holiday pay plus time and one-half for all hours worked on the day. If an Employee uses approved leave on a holiday that they were scheduled to work, they will not receive overtime. Time and one-half for working on a holiday, as provided above, shall be for hours worked on the “actual” holiday as opposed to the “observed” holiday. 13.3 Personal Holidays. The holiday hours will be available as personal holidays at the beginning of the year. If employment is separated the balance will be withheld by Council Packet Page Number 111 of 254 G4, Attachment 2 the employer based on the actual holidays earned. In addition to the holidays listed in 13.1, employeesshallalso receive the following Personal Holiday time per year. The date of such Personal Holiday shall be requested by the Employee and approved by the EMPLOYER. The number of hours received annually for Personal Holidays Tour 1 Tour 2 Tour 3 72 30 36 ARTICLE 14: TUITION REIMBURSEMENT 14.1 Employees who receive city-paid paramedic schooling, will reimburse the Employer for books and tuition if they voluntarily leave employment within four (4) years of completion. ARTICLE 15: DISCIPLINE 15.1 The EMPLOYER will discipline only for just cause. 15.2 Discipline, when administered, will normally be in one or more of the following forms: A.Oral reprimand B.Written Reprimand C.Suspension D.Discharge or disciplinary demotion 15.3 All disciplinary action shall be in written form with copies placed in the Employee’s personnel file. 15.4 Disciplinary action which is to become part of an Employee’s personnel file shall be read and acknowledged by signature of the Employee. Such signature does not imply an admission of guilt. The ASSOCIATION and the Employee will receive a copy of such disciplinary action and/or notices. 15.5 An Employee who is the subject of an investigation that may result in disciplinary action to that Employee may have a Representative of the ASSOCIATION present during questioning. It will be the responsibility of the Employee to make a request for a Representative and it will be the Employee’s responsibility to have the Representative present during questioning. Questioning will be conducted at reasonable times, to be scheduled by the EMPLOYER. 15.6 Employee personnel files shall be subject to the Minnesota Data Practices Act. Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. 15.7 The EMPLOYER will remove old disciplinary letters after five (5) years if no further discipline has occurred within that five-year period. At the request of the Employee, oral reprimands shall be removed from the personnel files after one year provided Council Packet Page Number 112 of 254 G4, Attachment 2 the Employee has not been involved in progressive disciplinary action. ARTICLE 16: WAGES Effective 12/27/2025 General wage increase of 3% Effective 12/26/2026 General wage increase of 3% Effective 12/25/2027 General wage increase of 3% City pays the full PFML payroll tax 2026-2028. Employees whose base wage exceed the new Step G shall have their wage rate red circled. Said employees shall receive any general wage increase in a non-base lump sum. oyees will be eligible for step The new salary ranges have seven (7) steps. Empl movement once per year on their anniversary date until they reach Step G. Employees promoted from EMT to Paramedic shall be placed at or above their current step at the Paramedic / Fire Fighter grade at the Employer’s discretion. 16.1 Deferred Compensation. In addition to the rates provided in 13.1 the city will contribute up to one hundred twenty dollars ($120) per month in deferred compensation, provided the Employee agrees to match Employer’s contribution of one hundred twenty ($120) dollars per month. The Employer agrees that if the Employee desires to contribute a lesser amount then the Employer shall match that lesser amount as well. The Employee agrees to have the funds deposited in an approved deferred compensation plan. This benefit shall be pro-rated for regular part-time employees. 16.2 The EMPLOYER reserves the right to start new Employees who are experienced firefighters or paramedics at any step. ARTICLE 17: INJURY ON DUTY - SALARY CONTINUATION 17.1 Leave of absence with pay shall be granted to Employees who become incapacitated as a result of injury or occupational disease incurred through no misconduct of their own while in actual performance of City assigned duties. This shall exclude any injuries sustained while performing any voluntary off-duty services for which payment is made by a contracting party other than the City. 17.2 Such injury leave shall extend for a maximum of one hundred (150) calendar days, Council Packet Page Number 113 of 254 G4, Attachment 2 unless it is determined sooner by competent medical authority approved by the City Manager, that the Employee can return to any duties for which the Employee may be capable and qualified. At the discretion of the City Manager, the injured Employee may be required to submit to a medical examination at any time by a physician selected by the City. 17.3 During such injury leave, the EMPLOYER shall pay the Employee’s full regular pay rate, either as direct payment from salary funds or as Worker’s Compensation insurance benefits, or both, but the total amount paid for loss of time from work shall not exceed the full regular rate of pay such Employee would have received for the period. Such injury leave shall not be charged against the Employee’s annual leave. All payments made to the Employee will be reduced by the total amount of all other injury related benefits for which the Employee is provided as a result of the injury. The Employee must apply for all benefits for which the Employee is eligible as a result of public employment, as soon as the Employee is eligible. The EMPLOYER reserves the right to refuse injury-on-duty pay if such application is not made. In order to receive injury-on-duty pay, the illness or injury must be eligible under worker’s compensation. 17.4 An Employee who is physically incapacitated and who fails to report within eight (8)hours, followed by a written report within twenty-four (24) hours, any injury, however minor, to his/her supervisor and to take such first aid or medical treatment as may be necessary under the circumstances, shall not be eligible for injury leave as outlined above. ARTICLE 18: WORKING OUT OF CLASSIFICATION An Employee who is assigned at the sole discretion of the EMPLOYER to perform the work duties and accept the full responsibilities of a higher classification, shall receive an additional $3.00 per hour for all hours worked for the assignment. ARTICLE 19: FIELD TRAINING OFFICER (FTO) PAY Employees assigned by the Employer to perform Field Training Officer duties will be paid $3.00 per hour for the actual hours performing such duties. ARTICLE 20: FUNERAL/BEREAVEMENT LEAVE A maximum of up to three (3) shifts of funeral/bereavement leave with pay shall be extended to a regular full-time EMPLOYEE upon the death of a member of the immediate family of said EMPLOYEE or his/her spouse (i.e., spouse, children, grandchildren, parents, grandparents, brothers, sisters, brothers-in-law, sisters-in-law, or guardian). Any leave beyond one shift, up to a maximum of three shifts, to be on approval of department head or authorized designee. The actual amount of time off, and funeral leave approved, will be determined by the department head depending on individual circumstances (such as closeness of the relative, arrangements to be made, distance to the funeral, etc.) Council Packet Page Number 114 of 254 G4, Attachment 2 Employees shall be granted up to three days of paid bereavement leave following the death of a loved one. Additional time off may be granted using other available leave or unpaid time, subject to management approval. Employees may take this leave at the time of death or defer it to align with memorial services held later. ARTICLE 21: WAIVER AND SAVINGS CLAUSE 21.1 Any and all prior agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of the AGREEMENT are hereby superseded. 21.2 The parties acknowledge that during the negotiations that resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understanding arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this AGREEMENT. 21.3 During the term of this AGREEMENT the EMPLOYER and the ASSOCIATION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT. 21.4 This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Maplewood. In the event any provision of this Agreement shall be held to be contrary to law by a Court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision shall be negotiated at the request of either party. ARTICLE 22: DURATION st 22.1 This AGREEMENT shall be effective on the 1of January 2025 and shall remain st in full force and effect through December 31, 2025. It shall automatically renew from year to year thereafter unless either party shall notify the other in writing in conformance with the Public Employment Labor Relations Act of 1971, et. Seq. that it desires to modify this AGREEMENT. In the event such written notice is given, and a new contract is not signed before the expiration date of the old contact, said contract is to continue in full force and effect until a new contract is signed. Council Packet Page Number 115 of 254 G4, Attachment 2 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this the day of , 2025. FOR THE CITY: FOR THE ASSOCIATION: MayorSteward City Manager Steward Asst. City Manager/HR Director Council Packet Page Number 116 of 254 G4, Attachment 2 Addendum A List ForUniform Allowance Uniform Pants Hats (winter and summer) Uniform ShirtsWatch UniformSocksSmallFlashlight Uniform Footwear Flashlight Holder Uniform JacketsLinens for Bed Uniform Pullovers Sheets Uniform T-Shirts Blankets Uniform Jumpsuit Comforter Uniform Belt Sleeping Bag Uniform Tie Pillow case Pillow Workout Shirts Tie Workout Shorts Badges Workout Pants Par Tags Workout Socks Patches Workout Shoes Radio Straps Under Apparel(i.e. Under Armor)High Shine Shoes Extrication Gloves Glove Straps Helmet Light Chin Straps Council Packet Page Number 117 of 254 G4, Attachment 2 Addendum A Initial Uniform Issuance ItemQuantityItemQuantity Uniform Shirts 8 Turnout Coat1 Uniform Pants 4 Turnout Pants 1 All applicable insignia N/A Suspenders 1 Tie 1 Helmet1 Uniform Jackets2HelmetFront1 Helmet Shield 1 Uniform Belt 1 Turnout Boots 1 Station Footwear2 Nomex Hood1 Firefighting Uniform T-Shirts 4 1 Gloves Stocking Hat 1 SCBAMask1 Badge 2 Ear Protection 1 Name Plate 2Flashlight 1 Council Packet Page Number 118 of 254 G4, Attachment 2 Addendum B Council Packet Page Number 119 of 254 G4, Attachment 2 Council Packet Page Number 120 of 254 G4, Attachment 2 Council Packet Page Number 121 of 254 G4, Attachment 2 Addendum D Replace with 2026 Health insurance offerings once available Council Packet Page Number 122 of 254 G4, Attachment 3 COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF MAPLEWOOD, MN AND INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS - FIRE FIGHTERS LOCAL 4470 – O Fire Officers January 1, 2026 through December 31, 2028 Council Packet Page Number 123 of 254 G4, Attachment 3 Table of Contents ARTICLE I PURPOSE AND INTENT .............................................................. 2 ARTICLE II RECOGNITION ............................................................................. 2 ARTICLE III DEFINITIONS ............................................................................... 2 ARTICLE IV ASSOCIATION SECURITY .......................................................... 3 ARTICLE V EMPLOYER AUTHORITY ............................................................ 4 ARTICLE VI GRIEVANCE PROCEDURE ......................................................... 4 ARTICLE VII NON-DISCRIMINATION .............................................................. 6 ARTICLE VIII SENIORITY ................................................................................. 6 ARTICLE IX ANNUAL LEAVE .......................................................................... 8 ARTICLE X INSURANCE ................................................................................ 9 ARTICLE XI CLOTHING AND EQUIPMENT.................................................. 12 ARTICLE XII HOURS ..................................................................................... 12 ARTICLE XIII HOLIDAYS................................................................................ 14 ARTICLE XIV TUITION REIMBURSEMENT .................................................... 14 ARTICLE XV DISCIPLINE .............................................................................. 15 ARTICLE XVI WAGES ..................................................................................... 15 ARTICLE XVII INJURY ON DUTY - SALARY CONTINUATION ...................... 17 ARTICLE XVIII WORKING OUT OF CLASSIFICATION ................................... 17 ARTICLE XIX BEREAVEMENT/FUNERAL LEAVE… ..................................... 19 ARTICLEXIX WAIVER AND SAVINGS CLAUSE............................................ 18 Wage Appendices… ............................................................................................ 20 Council Packet Page Number 124 of 254 G4, Attachment 3 ARTICLE I PURPOSE AND INTENT This Agreement entered into as of January 1, 2023 between the City of Maplewood, Minnesota, Municipal Corporation, hereinafter called “EMPLOYER” and /or “City”, and the International Association of Firefighters, Fire Officers, Local 4470-O hereinafter called the “ASSOCIATION” and/or “Union” and/or “Collective Bargaining Group” and/or “Group.” It is the intent and purpose of this agreement to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the equitable and peaceful resolution of disputes concerning this agreement’s interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties’ agreement upon terms and conditions of employment for the duration of this agreement. The Employer and the Collective Bargaining Group through this agreement, continue their dedication to the highest quality public service. Both Parties recognize this agreement as a pledge of this dedication. ARTICLE II RECOGNITION 2.1 The EMPLOYER recognizes the ASSOCIATION as the Exclusive Representative for the following classifications: Fire Captain – EMT Fire Captain – Paramedic 2.2 In the event the EMPLOYER and the ASSOCIATION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III DEFINITIONS 3.1 Association: International Association of Fire Fighters, Local 4470-O. 3.2 Association Member: A Member in good standing of Local 4470-O, IAFF. 3.3 Bargaining Unit Seniority: Seniority as a Member of this Bargaining Unit. 3.4 Continuous Service: Unceasing service from last date of hire, including approved paid leaves of absence and unpaid leaves of less than one pay period. 3.5 Days: Unless otherwise indicated, days mean calendar days. 3.6 Emergency Call Back: Immediate return of an employee to perform assigned duties at the express authorization of the EMPLOYER at a time other than regular assigned shift. An extension of, or early report to, a regular assigned shift is not a call back Council Packet Page Number 125 of 254 G4, Attachment 3 3.7 Employee: A member of the International Association of Fire Fighters, Local 4470, covered by this AGREEMENT. 3.8 Employer: City of Maplewood, Minnesota. 3.9 Job Class Seniority: Employee’s length of continuous service in a job class. 3.10 Layoff: Separation from service with the EMPLOYER, necessitated by lack of work, lack of funds, or other reasons without reference to competence, misconduct, or other behavioral considerations. 3.11 Leave of Absence: An approved absence from work duty during a scheduled work period with or without compensation. 3.12 Meal Break: A period during the scheduled shift during which the Employee remains on continual duty, not conducting the regular tasks and responsibilities of the position, however is available in the event activity would dictate their immediate return to duty. 3.13 Probationary Period: The first twelve (12) months of service of a newly hired or rehired Employee. 3.14 Promotion: A change of an Employee from a position in one job classification to a position in another job classification with higher maximum compensation. Assignments are not promotions and are temporary in nature at the discretion of the Fire Chief. 3.15 Rest Break: Periods during the scheduled shift during which the Employee remains on continual duty, not conducting the regular tasks and responsibilities of the position, however is available and in close proximity, in the event activity would dictate their immediate return to duty. 3.16 Scheduled Shift: A consecutive work period including rest breaks and a meal break. 3.18 Strike: Concerted action in failing to report for duty, the willful absence from one’s position, the stoppage of work, slow-down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing, or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE IV ASSOCIATION SECURITY 4.1 In recognition of the ASSOCIATION as the certified exclusive representative of the listed classifications of personnel specified in 2.1, the EMPLOYER shall deduct from the wages of employees, such a deduction an amount sufficient to provide payment of dues established by the ASSOCIATION. Such monies shall be divided equally between the first and second pay-period of the month and shall be remitted to the appropriate designated Officer of the ASSOCIATION. Dues appeals or challenges may be filed in accordance with State Statute. Council Packet Page Number 126 of 254 G4, Attachment 3 4.2 The ASSOCIATION may designate two employees plus one alternate from the bargaining unit to act as steward and representatives and shall inform the EMPLOYER in writing of such choices within thirty (30) days of such selection. 4.3 The EMPLOYER shall make space available on a bulletin board for posting ASSOCIATION notices and announcements. 4.4 Officers of the ASSOCIATION shall be allowed reasonable time off without pay, with prior approval of their immediate supervisor for the purpose of conducting ASSOCIATION business as provided by State Statute, when such time away from their normal work duties will not unduly interfere with the operation of the department. Officers of the ASSOCIATION shall be allowed leaves of absence without pay, when requested, to fulfill their duties as ASSOCIATION Officers as allowed by State Statute. 4.5 The ASSOCIATION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER in accordance with the provisions of this Article. ARTICLE V EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all staff, facility and equipment; to establish functions and programs; to set and amend policies, procedures and budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and perform any inherent managerial function not specifically limited by this AGREEMENT. 5.2 The ASSOCIATION agrees that any managerial right not specifically limited by this AGREEMENT shall remain solely within the discretion of the EMPLOYER. 5.3 The ASSOCIATION agrees that during the life of this AGREEMENT that the ASSOCIATION will not cause, encourage, participate in, or support any strike, slowdown, or other interruption of, or interference with, the normal functions of the EMPLOYER. ARTICLE VI GRIEVANCE PROCEDURE 6.1 For purpose of this AGREEMENT, the term “grievance” means any dispute between the EMPLOYER and the Employee(s) concerning the interpretation or application of the specific terms and conditions of this AGREEMENT. Both parties recognize that should a provision of this AGREEMENT be specifically in conflict with an Employment Rule, this AGREEMENT shall prevail; any Employment Rule not directly modified or abridged by this AGREEMENT shall remain in full force. The EMPLOYER and the ASSOCIATION agree to the following grievance procedure. Each step of the procedure shall be strictly adhered to or the grievance shall be deemed withdrawn. 6.2 First Step: The Employee, with or without the Steward, shall take up the grievance or dispute with the Employee’s immediate supervisor within twenty-one (21) days Council Packet Page Number 127 of 254 G4, Attachment 3 of the date of the grievance or the Employee’s knowledge of its occurrence. The Supervisor shall attempt to resolve the matter and shall respond to the Employee within ten (10) days. If the immediate supervisor is the Department Head, the grievance procedure shall begin at the second step. 6.3 Second Step: If the grievance is not resolved in the first step, the ASSOCIATION shall present the grievance, in writing, to the Department Head within fourteen (14) days after the Supervisor’s response is due. All grievances shall state the facts upon which they are based, when they occurred, the specific provision(s) of the AGREEMENT allegedly violated, the remedy requested, the avenue through which redress is sought, and shall be signed by an Officer of the Local. References to Officer of the Local for the purposes of this Article shall mean; the President, Vice- President or Steward. If such written request is made, the Department Head, or his/her designee, shall meet with the Employee and the Steward within fourteen (14)days after the date of receipt of this request. The Department Head shall give a written answer to the Steward within fourteen (14) days after the meeting. 6.4 Third Step: If the grievance is not resolved in the Second Step, the ASSOCIATION shall notify the City Manager of their desire to appeal the grievance. Said written appeal must be served upon the City Manager within twenty-one (21) days after receipt of the Department Head’s Second Step response. If such request is made, the grievance shall be reviewed at a meeting between the City Manager, management staff determined by the City Manager as necessary, Association President, and/or Representative, within fifteen (15) days after receipt by the City Manager of the notice of desire to appeal. A written answer shall be given by the City Manager within fifteen (15) days after the date of the Third Step meeting. Any grievance not appealed, in writing, to Step Four by the ASSOCIATION, shall be considered withdrawn. 6.5 Fourth Step: If both parties, having exhausted the grievance steps provided herein, cannot settle the grievance, the ASSOCIATION may submit the issue in dispute to binding arbitration within fifteen (15) days of receipt of the Third Step answer and shall notify the City Manager, in writing, of its intent to do so. The ASSOCIATION will request the Minnesota Bureau of Mediation Services to submit a list of seven (7)names from which the parties shall, within fourteen (14) days after receipt of such list, select the arbitrator by striking alternately one name each and the remaining person shall be the arbitrator. A toss of the coin shall determine who shall strike the first name. 6.6 An arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the ASSOCIATION and shall have no authority to make a decision on any other issue not so submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force or effect of law. The arbitrator shall submit their decision in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. Council Packet Page Number 128 of 254 G4, Attachment 3 6.7 The fees and expenses for the arbitrator’s service and proceedings shall be borne equally between the parties, except that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be borne equally for said record. 6.8 If a grievance is not presented within the time limits set forth above, it shall be considered withdrawn. If a grievance is not appealed to the next step within the time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER’S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the ASSOCIATION may elect to treat the grievance as denied at that step and may appeal the grievance to the next step. The time limit in each step may be extended only by mutual agreement of the EMPLOYER and the ASSOCIATION in each step. 6.9 Should a grievance involve the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance shall be initiated at Step Three. If appealed to the procedure outlined in Step Three a written appeal must be served on the City Manager within ten (10) days after the Employee’s receipt of the notice of suspension, demotion, or discharge. An Employee pursuing a statutory remedy is precluded from also pursuing an appeal under this procedure unless otherwise required by law. Selection of any procedure other than Step three shall terminate the Employee’s right to seek redress under this Article. 6.10 It is recognized and accepted by the ASSOCIATION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours, only when consistent with such Employee’s duties and responsibilities. The aggrieved Employee and the Steward shall be allowed a reasonable amount of time without loss of pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided the Employee and the Steward have notified and received the approval of their immediate supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. Meetings held during a steward’s non-working hours will not be paid time. ARTICLE VII NON-DISCRIMINATION The provisions of this Agreement shall be applied to all Employees in the Bargaining Group without discrimination as to age, sex, marital status, race, color, creed, sexual orientation, national origin or political affiliation. The Bargaining Group and the Employer agree to meet and confer to discuss accommodations for "qualified" disabled Employees as the need arises, consistent with the intent of the Americans with Disabilities' Act. ARTICLE VIII SENIORITY 8.1 Seniority is defined as a regular Employee’s length of continuous service with the EMPLOYER since the Employee’s last hire date. No time shall be deducted from Council Packet Page Number 129 of 254 G4, Attachment 3 an Employee’s seniority due to approved paid absences, or unpaid absences of less than a full pay period. 8.2 Bargaining Unit Seniority: is defined as the length of continuous service to the Employer within the Bargaining Unit as a full time Employee. Employees with the same hire date shall be given seniority ranking based on the Employee’s final accumulative score obtained in the hiring process. 8.3 An Employee’s Bargaining Unit seniority shall be terminated: a)If the Employee resigns, retires, is permanently transferred outside the Bargaining Unit for longer than six months, or is discharged. b)If, when recalled to work following a layoff, the Employee fails to return to work within twenty-one (21) days after the EMPLOYER sends a written notice of recall by certified mail to the Employee’s last address on record with the EMPLOYER. c)When an Employee has been laid off for a period in excess of twelve (12) consecutive months. 8.4 When it is necessary to reduce the number of Employees, probationary Employees will be laid off first. The EMPLOYER agrees that, in laying off, it will lay off Employees according to seniority (providing the remaining Employees have the ability, or can be trained, to perform the remaining work). Employees shall be recalled following such layoffs in reverse order of layoff. 8.5 Any former Employee of the City may be rehired only under the condition of a new employee and no seniority or prior service will be given, except as expressly provided by this AGREEMENT. 8.6 All Employees will serve an additional probationary period of six months when promoted to a rank in which the Employee has not served a probationary period. 8.7 Employees will be permitted to voluntarily switch shifts with prior authorization from the Assistant Chief or their designee. The voluntary switching of shifts shall be between the Employees, once approved, and shall not obligate the EMPLOYER to overtime or callback pay. 8.8 Tours and/or Shifts will be bid annually on a seniority basis, only for Employees who have completed their initial probationary period provided the Employer reserves the right, when faced with unexpected or unplanned need, to assign an Employee without regard to seniority if the need of the department requires it. If the EMPLOYER determines that different staffing levels are needed on any tour and/or shift, tours and/ or shifts may be re-bid as deemed necessary by the EMPLOYER. The Chief will determine the number of each job class to be scheduled on each crew and shift prior to tour and/or shift bidding. The Fire Chief and the Association President may agree to re-bidding earlier than scheduled if situations occur warranting such modification. Council Packet Page Number 130 of 254 G4, Attachment 3 Each quarter, employees may select one vacation period by seniority. Employees may select a total of four vacation periods each calendar year. Each quarter, employees may select one vacation period by seniority. During the Quarter 1 vacation bid of each year, employees may select one vacation period in Quarter 1 and one annual vacation period at any time in the following calendar year, understanding that the affected quarters bid will be used in its place. It is understood that annual vacation periods will be processed during the Quarter 1 vacation bid process. For the purposes of vacation approvals, annual vacation periods will be given preference over quarterly vacation bids. In addition, employees will be afforded one (1) annual bid selection per year. This bid may be used at the beginning of Quarter 1 and can be used for any period in the following year. With the exception of Quarter 1, annual bids may not be used for the following quarter. Annual bids will be processed during each quarter bid period and awarded based on seniority. The quarter in which the annual bid is selected will be used in place of that quarter’s bid. If an annual bid selection is denied during a bid process, the employee will be notified and allowed to rebid their annual bid. A vacation period is defined as one or more consecutive work days per the prescribed tour and/or shift schedule; not to exceed one shift rotation (3 weeks). Requests for more than one consecutive vacation period (greater than 3 weeks) requires Department Head approval. ARTICLE IX ANNUAL LEAVE 9.1 The EMPLOYER shall provide Annual Leave as described in the City of Maplewood Personnel Policies with the following exceptions: Employees on a 2,912 hours per year annual schedule shall accrue: a.Nine 24-hour annual leave days (216 hours) per year in years one through four of continuous service to the City; and b.Twelve 24-hour annual leave days (288 hours) per year in years five through eleven of continuous service to the City; and c.Fourteen 24-hour annual leave days (336 hours) per year in years twelve through twenty of continuous service to the City; and d.Sixteen 24-hour annual leave days (384 hours) per year in years twenty-one and above of continuous service to the City. 9.2 Annual Leave shall not accrue during unpaid leaves. Regular Part-Time Employees shall accrue Annual Leave on a pro-rated basis, based on regular hours worked. Annual Leave will accrue on a pay-period basis for up to 694 for a 2912 hours per year schedule. Employees can carry over up to their full balance as long as the total balance never exceeds the hour cap. No additional accrual will occur above the cap. Employees working schedules other than a 2912 hour schedule shall accrue and bank annual leave on a pro rata basis compared to the 2080 hour per year schedule accrual. (increased or decreased proportionally) Council Packet Page Number 131 of 254 G4, Attachment 3 9.4Unpaid Leave – Unpaid leaves may be approved in accordance with the City Personnel Policies. Employees must normally use all accrued annual leave prior to taking an unpaid leave. If the leave qualifies under Parenting Leave or Family Medical Leave, the Employee may retain a balance of fifty (50) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the City Manager. 9.5 Annual Leave Conversion – Annual Leave will be eligible for conversion to cash or deferred compensation on a one-for-one basis (subject to IRS maximum deferral regulations) annually subject to the following conditions. Up to 40% of the Annual Leave balance, not to exceed one hundred thirty-three (133) hours, may be converted each year provided the Employee has used a minimum of 30% of their Annual Accrual during the current calendar year and has a minimum balance of at least on hundred ninety (190) hours. The minimum balance requirement will be determined as of the first payroll in December and will be based on the Employee’s current hourly rate on December 1. 9.6 Benefit eligibility is not affected by shift length. When employees are absent from their scheduled shift, they will use the number of hours of accrued annual leave that equal the numbers of hours absent. 9.7 Annual leave accrual, use, maximums, and conversion allowances and requirements where they differ from the Personnel Policies, will be pro-rated based on the number of scheduled hours per year. 9.8 Approval of City paid hours in lieu of Annual Leave usage for hours spent at approved training that benefits the City will be reasonably considered by the Fire Chief. ARTICLE X INSURANCE Health Care Costs/Contributions The City and Union agree to actively engage in labor-management with regard to Citywide health, dental, life insurance, long term disability and short term disability, supplemental options, wellness and benefit ’s expectation that a global agreement will be reached by the city’s insurance committee based on recommendation from the that agreement, will provide benefit coverage information to employees as a part of its annual Open Enrollment process. 10.1 Life Insurance – The EMPLOYER shall provide a term life insurance policy with a benefit value of thirty-five thousand dollars ($35,000) for all full-time Employees. Full-Time employees may purchase additional coverage at the Employee’s own expense under the plan. 10.2 Long-Term Disability Insurance - The EMPLOYER will provide long-term disability insurance with the cost of such being fully paid by the EMPLOYER. Such Long-Term Disability Insurance shall be coordinated with other benefits provided in this AGREEMENT and with other disability payments. Employees are not eligible for Annual Leave Accrual while receiving Long-Term Disability payment except for hours on payroll using accrued leave. In no case will an Employee receive more than 100% of their pre-disability wage while out on disability leave. Council Packet Page Number 132 of 254 G4, Attachment 3 10.3 Retiree Health Savings Plan (RHS) - The city agrees to provide a retiree health savings plan with the following plan specifications: a.Participant and benefit eligibility criteria: Must be full-time employee, no minimum or maximum age and no years of service requirement. b.Benefits will be limited to insurance premiums (health, dental, long-term care premiums, Medicare Part B, and Medicare supplements) and out-of- pocket expenses described as eligible by the IRS. 1.The RHS plan will be funded by severance pay as follows: 100% of personal holidays will be deposited into the RHS plan. Additionally accrued leave will be deposited if the employee’s balance is at least eighty (80) hours at the time of separation from service, 50% will be deposited into RHS and 50% will be paid out. If under eighty (80) hours, balance is paid out and nothing is contributed to RHS. 2.The RHS plan will be funded with annual deposits as follows: All employees will have the cash value of all personal holiday hours unused as of December 31 deposited into the RHS plan. 3.The RHS plan will be funded with bi-weekly deposits as follows: All employees will have a $50.00 payroll deduction deposited into the RHS plan. ARTICLE XI CLOTHING AND EQUIPMENT 11.1 The EMPLOYER will provide each new Employee an initial issue of uniforms and equipment as per the uniform list which shall include: four long sleeve shirts, four short sleeve shirts, four pair pants, one tie, one summer jacket, one winter jacket, belt, station boots, 4 station t-shirts, one stocking hat, badges, name plates and all insignia’s. Thereafter the EMPLOYER will provide each Employee four hundred ($400.00) per year for necessary replacement of uniform items due to normal wear and tear. Employees can roll over unused balances not to exceed $400.00. 11.2 The EMPLOYER will provide each SWAT medic four hundred ($400.00) per year for clothing and equipment. Clothing and Equipment balances may be carried over from year to year, not to exceed a one-year amount. Clothing and equipment severely damaged in the line of duty will be replaced by the EMPLOYER at no cost to the Employee. Clothing and Equipment balances may be carried over from year to year; not to exceed a one year amount. Employees will adhere to the uniform guidelines set forth by the Department policy manual. ARTICLE XII HOURS Council Packet Page Number 133 of 254 G4, Attachment 3 12.1The standard payroll period for the Fire Department is two weeks.Employees shall normally take Meal Breaks and Rest Breaks during each Scheduled Shift as time and circumstances permit while remaining on continual duty. Such meal and rest periods may be interrupted. 12.2 It is anticipated that further scheduling, hours and shift coverage discussions will have to occur as the needs of the Department change, the parties agree to hold these discussions in good faith. 12.3 Compensation for overtime will not be paid unless the work is performed at the direction, or with the approval of, the Chief or his/her designee. All overtime-eligible employees will be compensated at the rate of time-and-one-half for all hours worked over forty (40) in one workweek. Vacation, sick leave, annual leave, and paid holidays will count toward “hours worked.” Compensation will take the form of either time-and-one-half pay or compensatory time. Compensatory time is paid time at the rate of one-and-one-half hours off for each hour of overtime worked. The employee’s supervisor must approve overtime hours in advance. An employee who works overtime without prior approval may be subject to disciplinary action. Overtime earned will be paid at the rate of time-and-one-half on the next regularly scheduled payroll date, unless the employee indicates on their timesheet that the overtime earned is to be recorded as compensatory time in lieu of payment. The maximum compensatory time accumulation for any employee is forty (40) hours per year on the 2080 schedule. Accumulation maximum will be adjusted according to the tours (Tour 1 - 72 hours, Tour 2 - 50 hours, and Tour 3 - 48 hours). Once an employee has earned forty (40) hours of compensatory time in a calendar year, no further compensatory time may accrue in that calendar year. All further overtime will be paid. However, any comp time balances remaining at year end will be paid out. Employees may request and use compensatory time off in the same manner as other leave requests. 12.4 EMERGENCY CALLOUT - An Employee called immediately back to work at a time other than the Employee’s normal scheduled shift shall receive a minimum of two (2) hours pay at (1 ½) one and one half their rate. time and a half. Reporting early for a shift or the extension of a shift shall not qualify for the two-hour minimum. To receive the minimum two (2) hours callback pay described in 12.4, Employees must arrive at the station or scene within twenty (20) minutes of the call out and before being cancelled. If an Employee is cancelled prior to arrival at a scene or the station, the Employee will receive two hours of straight time, instead of overtime. Employees arriving later than twenty (20) minutes from the time of the call, but before being cancelled, shall be compensated at the rate of time and one- half for only actual hours worked beginning with time of arrival. 12.5 SCHEDULED MEDICAL ONCALL - If authorized by the EMPLOYER for scheduled medic on call, employees will receive ¼ hour for each hour authorized to be on call. Council Packet Page Number 134 of 254 G4, Attachment 3 12.6 Overtime shall be distributed as equally as practicable and will be calculated to the nearest fifteen (15) minutes. Overtime distribution for paramedics will be determined separately from overtime distribution for non-paramedics. Employees have an obligation to work overtime, and to respond to call backs as ordered, unless circumstances prevent them from doing so. 12.7For purposes of computing overtime, hours will not be pyramided, compounded, or paid twice for the same hours worked. 12.8 EMERGENCY MEDICAL CALLOUT - Fire Department Paramedics shall be issued two-way communications for the purpose of providing emergency medical support. An Employee approved to respond to the medical emergency will receive a minimum of two hours at time and a half. 12.9 When there is a vacancy or an employee in training, schedule changes will be communicated as soon as practicable. When the Fire Department is fully staffed, any permanent schedule changes affecting days off will be communicated as soon as possible but normally with no less than two (2) weeks’ notice prior to the change. Notice of adjusted starting times on a scheduled day will normally occur at least forty-eight (48) hours in advance of the change when the Employer has at least that much notice of the need for a change. Regular shift overtime available due to vacation time requested semi-annually pursuant to Article 8.8 (“Bid Overtime”) will be offered to bargaining unit Employees prior to being offered outside the bargaining unit and so long as minimum staffing levels acceptable to EMPLOYER are maintained with regard to medics required on staff for the shift in question, then the Fire Chief shall also reasonably consider Association Members for coverage of all Captains shifts as well.. Any other vacation or time off that has not been bid through the semi-annual bid process (Non-Bid Overtime”) will be filled at the discretion of the Fire Chief who shall reasonably consider Association Members first for such overtime when possible and so long as minimum staffing levels acceptable to EMPLOYER are maintained with regard to medics required on staff for the shift in question, then the Fire Chief shall also reasonably consider Association Members for coverage of all Captains shifts as well. Any Bid Overtime still remaining available seven (7) days prior to the shift(s) to be so covered shall be offered to any employees in any manner deemed at the sole discretion of the Chief or his designee to be in the best interests of the Fire Department. Paramedic shifts shall only be filled by other paramedics unless otherwise authorized by the Fire Chief, EMT shifts can only be filled by other EMT’s unless otherwise authorized by the Fire Chief. When off duty Employees are scheduled to attend a meeting which gets cancelled with less than twenty-four (24) hours’ notice, the Employee will receive two (2) hours of pay. When at least one (1) week notice is given for regular scheduled meetings, the minimum pay shall be one (1) hour rather than two (2) hours. The Fire Chief has the authority to change schedules and cancel vacations for previously unscheduled - unanticipated major events, disasters, and emergencies, if necessary. ARTICLE XIII HOLIDAYS 13.1 Designated Holidays – All Full-Time Employees shall be entitled to observe the following eleven (11) statutory holidays and shall be compensated at their regular rate of pay for these holidays in a bank of time to their personal leave bank at the beginning of the year. if on paid status at the time of any of the following Holidays (prorated based on annual schedule): Council Packet Page Number 135 of 254 G4, Attachment 3 1.st New Year’s DayJanuary 1 rd 2.Martin Luther King’s Birthday 3Monday in January rd 3.President’s Day3Monday in February 4.Memorial DayLast Monday in May 5.th JuneteenthJune 19 6.th Independence DayJuly 4 st 7.Labor Day1Monday in September 8.th Veteran’s DayNovember 11 th 9.Thanksgiving Day4Thursday in November th 10.Day after Thanksgiving 4Friday in November 11.th Christmas DayDecember 25 The number of holiday hours for Employees covered by this AGREEMENT who do not work twenty-four (24) hour shifts will be proportional (based on their annual schedule) to those who work 2,080 hours per year. The number of holiday hours for EMPLOYEES covered by the AGREEMENT who do work twenty-four (24) hour shifts will be one hundred thirty two (132) hours per year. Tour 1 Tour 2 Tour 3 Tour 4 132 hours 121 hours 110 hours 88 hours 13.2 Employees who actually work at least half of a shift on either Thanksgiving Day or Christmas Day shall receive double time for all hours actually worked on these holidays instead of time and a half. Employees who actually work at least half of a shift on either Thanksgiving Day or Christmas Day shall receive double-time for all hours actually worked on these Holidays instead of time and one-half. Those Employees who work on Easter Sunday shall be paid at time and one half for any such hours worked on Easter Sunday through December 31, 2024. 13.3 If an Employee is not scheduled to work on a holiday and they are eligible for holiday pay, they will receive no more than the hours specified for their annual schedule. If they works an actual holiday, they will receive the prescribed number hours of holiday pay plus time and one-half for all hours worked on the day. If an Employee uses approved leave on a holiday that they were scheduled to work, they will not receive overtime. Time and one-half for working on a holiday, as provided above, shall be for hours worked on the “actual” holiday as opposed to the “observed” holiday. 13.4 Personal Holidays. The holiday hours will be available as personal holidays at the beginning of the year. If employment is separated the balance will be withheld by the employer based on the actual holidays earned. In addition to the holidays listed in 13.1, Full-Time employees working 24 hour shifts shall receive seventy-two (72) hours of the following Personal Holiday time per year as outlined below. Full-Time employees who do not work 24 hour shifts will receive Personal Holiday hours prorated based on their annual schedule. The date of such Personal Holiday shall Council Packet Page Number 136 of 254 be requested by the EMPLOYEE and approved by the EMPLOYER. G4, Attachment 3 The number of hours received annually for Personal Holidays Tour 1 Tour 2 Tour 3 72 30 36 ARTICLE XIV TUITION REIMBURSEMENT 14.1 The City’s Tuition Reimbursement Program as outlined in the Personnel Policy will be applied to members of this bargaining unit. 14.2 Employees who receive city-paid paramedic schooling, will reimburse the Employer for books and tuition if they voluntarily leave employment within two (2) years of completion. ARTICLE XV DISCIPLINE 15.1 The EMPLOYER will discipline only for just cause. 15.2 Discipline, when administered, will normally be in one or more of the following forms: A.Oral reprimand B.Written Reprimand C.Suspension D.Discharge or disciplinary demotion 15.3 All disciplinary action shall be in written form with copies placed in the Employee’s personnel file. 15.4 Disciplinary action which is to become part of an Employee’s personnel file shall be read and acknowledged by signature of the Employee. Such signature does not imply an admission of guilt. The ASSOCIATION and the Employee will receive a copy of such disciplinary action and/or notices. 15.5 An Employee who is the subject of an investigation that may result in disciplinary action to that Employee may have a Representative of the ASSOCIATION present during questioning. It will be the responsibility of the Employee to make a request for a Representative and it will be the Employee’s responsibility to have the Representative present during questioning. Questioning will be conducted at reasonable times, to be scheduled by the EMPLOYER. 15.6 Employee personnel files shall be subject to the Minnesota Data Practices Act. Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. 15.7 The EMPLOYER will remove old disciplinary letters after five (5) years if no further discipline has occurred within that five-year period. At the request of the Employee, oral reprimands shall be removed from the personnel files after one year provided the Employee has not been involved in progressive disciplinary action. Council Packet Page Number 137 of 254 G4, Attachment 3 ARTICLE XVI WAGES 16.1 Effective January 1, 2023, employees will be placed on the step in the new pay plan at the designated grade (Grade 12) that provides a wage rate that is equal to or greater than the employee’s December 31, 2022 base wage subject to the following. Council Packet Page Number 138 of 254 G4, Attachment 3 Employees will be placed on the following steps at Grade 12 effective January 1, 2023.Employees are eligible for step movement on their anniversary date in 2023: Captain Step DaBruzzi D Kubat D DavisonB McGee B Maleski B Wardell B Effective February 11, 2023, Merkatoris will be placed at step C of grade 12 in the new pay plan. Merkatoris is not eligible for a step increase on his anniversary date in 2023. 1.00% general wage increase effective January 1, 2023 to be calculated after implementation of new step plan 1.0%generalwage increase effective July 1, 2023 1.5%generalwage increase effective January 1, 2024 1.5%generalwage increase effective June 29, 2024 1.5%generalwage increase effective January 1, 2025 1.5%generalwage increase effective June 28, 2025 Effective 12/27/2025 General wage increase of 3% Effective 12/26/2026 General wage increase of 3% Effective 12/25/2027 General wage increase of 3% City pays the full PFML payroll tax 2026-2028. The new salary ranges effective in 2023 have seven (7) steps. Employees will be eligible for step movement onceper year on their anniversary date until they reach Step G. subject to the exception set forth above relative to Merkatoris in 2023. 16.2 Deferred Compensation. In addition to the rates provided in 16.1 the city will contribute up to one hundred fifty twenty dollars ($150$120) per month in deferred compensation, provided the Employee agrees to match Employer’s contribution of one hundred twenty fifty ($150$120) per month effective through the last pay period of 2025. Thereafter, in addition to the rates provided in 13.1 the City will contribute up to one hundred twenty dollars ($120) per month in deferred compensation, provided the Employee agrees to match Employer’s contribution of one hundred twenty ($120) per month. The Employer agrees that if the Employee desires to contribute a lesser amount then the Employer shall match that lesser amount as well. The Employee agrees to have the funds deposited in an approved deferred compensation plan. This benefit will be pro- Council Packet Page Number 139 of 254 rated for regular part-time employees. G4, Attachment 3 For Captain/EMTs and Captain/Paramedics with at least 10 years of experience, the City shall increase the amount of deferred comp available if matched by the Employee by fifty dollars ($50.00) per month effective January 1, 2023 through December 31, 2023 only. Effective January 1, 2024 said $50.00 deferred comp match shall be eliminated. ARTICLE XVII INJURY ON DUTY - SALARY CONTINUATION 17.1 Leave of absence with pay shall be granted to Employees who become incapacitated as a result of injury or occupational disease incurred through no misconduct of their own while in actual performance of City assigned duties. This shall exclude any injuries sustained while performing any voluntary off-duty services for which payment is made by a contracting party other than the City. 17.2 Such injury leave shall extend for a maximum of one hundred fifty (150) calendar days, unless it is determined sooner by competent medical authority approved by the City Manager, that the Employee can return to any duties for which the Employee may be capable and qualified. At the discretion of the City Manager, the injured Employee may be required to submit to a medical examination at any time by a physician selected by the City. 17.3 During such injury leave, the EMPLOYER shall pay the Employee’s full regular pay rate, either as direct payment from salary funds or as Worker’s Compensation insurance benefits, or both, but the total amount paid for loss of time from work shall not exceed the full regular rate of pay such Employee would have received for the period. Such injury leave shall not be charged against the Employee’s annual leave. All payments made to the Employee will be reduced by the total amount of all other injury related benefits for which the Employee is provided as a result of the injury. The Employee must apply for all benefits for which the Employee is eligible as a result of public employment, as soon as the Employee is eligible. The EMPLOYER reserves the right to refuse injury-on-duty pay if such application is not made. In order to receive injury-on-duty pay, the illness or injury must be eligible under worker’s compensation. 17.4 An Employee who is physically incapacitated and who fails to report within eight (8)hours, followed by a written report within twenty-four (24) hours, any injury, however minor, to his/her supervisor and to take such first aid or medical treatment as may be necessary under the circumstances, shall not be eligible for injury leave as outlined above. ARTICLE XVIII WORKING OUT OF CLASSIFICATION An Employee who is assigned at the sole discretion of the EMPLOYER to perform the work duties and accept the full responsibilities of a higher classification–shall receive the starting rate of pay or a minimum of 5% above their normal pay rate for all hours worked at that higher classification for the assignment. Beginning January 1, 2026, and thereafter, when an EMPLOYEE is assigned at the sole discretion of the EMPLOYER to operate solo out of a command vehicle, the EMPLOYEE will receive an additional $3.00 per hour for all hours worked for the assignment. ARTICLE XIX FUNERAL/BEREAVEMENT LEAVE A maximum of up to three (3) shifts of funeral/bereavement leave with pay shall be extended to a regular full-time EMPLOYEE upon the death of a member of the immediate Council Packet Page Number 140 of 254 G4, Attachment 3 family of said EMPLOYEE or his/her spouse (i.e., spouse, children, grandchildren, parents, grandparents, brothers, sisters, brothers-in-law, sisters-in-law, or guardian). Any leave beyond one shift, up to a maximum of three shifts, to be on approval of department head or authorized designee. The actual amount of time off, and funeral leave approved, Council Packet Page Number 141 of 254 G4, Attachment 3 will be determined by the department head depending on individual circumstances (such as closeness of the relative, arrangements to be made, distance to the funeral, etc.) Employees shall be granted up to three days of paid bereavement leave following the death of a loved one. Additional time off may be granted using other available leave or unpaid time, subject to management approval. Employees may take this leave at the time of death or defer it to align with memorial services held later. ARTICLE XIX WAIVER AND SAVINGS CLAUSE 19.1 Any and all prior agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of the AGREEMENT are hereby superseded. 19.2 The parties acknowledge that during the negotiations that resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understanding arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this AGREEMENT. 19.3 During the term of this AGREEMENT the EMPLOYER and the ASSOCIATION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT. 19.4 This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Maplewood. In the event any provision of this Agreement shall be held to be contrary to law by a Court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision shall be negotiated at the request of either party. ARTICLE XX DURATION st 20.1 This AGREEMENT shall be effective on the 1of January 2026 and shall remain st in full force and effect through December 31, 2028. It shall automatically renew from year to year thereafter unless either party shall notify the other in writing in conformance with the Public Employment Labor Relations Act of 1971, et. Seq. that it desires to modify this AGREEMENT. In the event such written notice is given, and a new contract is not signed before the expiration date of the old contact, said contract is to continue in full force and effect until a new contract is signed. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this the day of , . Council Packet Page Number 142 of 254 G4, Attachment 3 FOR THE CITY: FOR THE ASSOCIATION: Council Packet Page Number 143 of 254 G4, Attachment 3 Mayor Steward City Manager Asst. City Manager Steward Council Packet Page Number 144 of 254 G4, Attachment 3 2026 IAFF Officers Wage Appendix (2,080 Hours) Step Grade ABCDEFG 12$50.68$52.71$54.82$57.02$59.30$61.67$64.14 2027 IAFF Officers Wage Appendix (2,080 Hours) Step Grade ABCDEFG 12$52.21$54.29$56.47$58.73$61.08$63.52$66.06 2028 IAFF Officers Wage Appendix (2,080 Hours) Step Grade ABCDEFG 12$53.77$55.92$58.16$60.49$62.91$65.42$68.04 2026 IAFF Officers Wage Appendix (2,912 Hours) Step Grade ABCDEFG 12$36.20$37.65$39.16$40.73$42.35$44.05$45.81 2027 IAFF Officers Wage Appendix (2,912 Hours) Step Grade ABCDEFG 12$37.29$38.78$40.33$41.95$43.63$45.37$47.19 2028 IAFF Officers Wage Appendix (2,912 Hours) Step Grade ABCDEFG 12$38.41$39.95$41.54$43.21$44.93$46.73$48.60 Council Packet Page Number 145 of 254 G4, Attachment 4 LABOR AGREEMENT BETWEEN CITY OF MAPLEWOOD AND LAW ENFORCEMENT LABOR SERVICES INC., (LOCAL 173) SERGEANTS January 1, 20263- December 31, 20275 1 Council Packet Page Number 146 of 254 G4, Attachment 4 Table of Contents ARTICLE 1: PURPOSE OF AGREEMENT ................................................................................... 1 ARTITiCLE 2: RECOGNITION ...................................................................................................... 1 ARTICLE 3: DEFINITIONS ............................................................................................................ 1 ARTICLE 4: EMPLOYER SECURITY ............................................................................................ 2 ARTICLE 5: EMPLOYER AUTHORITY ......................................................................................... 2 ARTICLE 6: UNION SECURITY .................................................................................................... 2 ARTICLE 7: EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE ................................................ 2 ARTICLE 8: SAVINGS CLAUSE ................................................................................................... S ARTICLE 9: SENIORITY ............................................................................................................... S ARTICLE 10: DISCIPLINE ............................................................................................................ S 6 ARTICLE 11: CONSTITUTIONAL PROTECTION ......................................................................... ARTICLE 12: WORK SCHEDULES .............................................................................................. 6 ARTICLE 13: OVERTIME .............................................................................................................. 7 ARTICLE 14: COUl)RT TIME ....................................................................................................... 7 ARTICLE 15: CALLBACK TIME .................................................................................................... 8 ARTICLE 16: VACATIONS/IANNUAL LEAVE ............................................................................... 8 ARTICLE 17: HOLIDAYS .............................................................................................................. 9 ARTICLE 18: SICK LEAVE ........................................................................................................... 9 ARTICLE 19: SEVERANCE PAY ................................................................................................. 10 ARTICLE 20: FUNERAL LEAVE ................................................................................................. 10 11 ARTICLE 21: INJURY ON DUTY ................................................................................................ ARTICLE 22: INSURANCE .......................................................................................................... 11 ARTICLE 23: STANDBY PAY ..................................................................................................... 13 ARTICLE 24: UNIFORMS ............................................................................................................ 13 13 ARTICLE 25: EDUCATIONAL INCENTIVE .................................................................................. ARTICLE 26: FALSE ARREST ................................................................................................... 14 ARTICLE 27: WAIVER ................................................................................................................ 14 ARTICLE 28: DURATION ............................................................................................................. 14 APPENDIX A ............................................................................................................................... 16 APPENDIX B ............................................................................................................................... 18 2 Council Packet Page Number 147 of 254 G4, Attachment 4 ARTICLE 1: PURPOSE OF AGREEMENT This Agreement is entered into between the City of Maplewood, hereinafter called the Employer, and Law Enforcement Labor Services, Inc., hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.2 Place in written form the parties' Agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2: RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative, under state law for all police personnel in the following job classifications: Police Sergeant 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3: DEFINITIONS 3.1 UNION: Law Enforcement Labor Services Inc. 3.2 UNION MEMBER: A member of Law Enforcement Labor Services Inc. (Local 173). 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.4 DEPARTMENT: The City of Maplewood Police Department. 3.5 EMPLOYER: The City of Maplewood. 3.6 CHIEF: The Chief of the Maplewood Police Department. 3.7 UNION OFFICER: Officer elected or appointed by Law Enforcement Labor Services Inc., (Local 173). 3.8 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of the employee's scheduled shift. 3.9 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.10 REST BREAKS: Periods during the SCHEDULED SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3.11 LUNCH BREAK: A period during the SCHEDULED SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3 Council Packet Page Number 148 of 254 G4, Attachment 4 3.12 STRIKE: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slow-down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4: EMPLOYER SECURITY The Union agrees that during the life of this Agreement that the Union will not cause, encourage, participate in, or support any strike, slow-down, or other interruption of or interference with the normal functions of the Employer. ARTICLE 5: EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structures; to select, direct, and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate except for those terms that are mandatory subjects of bargaining. ARTICLE 6: UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. 6.2 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the employee bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. 6.5 The Employer agrees not to enter into any additional agreements with Employees, individually or collectively concerning any terms or conditions of employment as defined by M.S. 179A.03, Subd. 19. ARTICLE 7: EMPLOYEE RIGHTS- GRIEVANCE PROCEDURE 4 Council Packet Page Number 149 of 254 G4, Attachment 4 7.1 Definition of a Grievance - A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives - The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union representatives and/or their successors when so designated as provided by 6.2 of this Agreement shall be the sole representative of the Union. 7.3 Processing of a Grievance - It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the Employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure - Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure. Step 1. An Employee claiming a violation concerning the interpretation of application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated representative. The Employer- designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed in Step 3 within ten (10) calendar days following the Employer-designated representative's final answer in Step 2. Any grievance not appealed in writing to Step 3 by the Union within ten (10)calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 3 representative. The Employer- designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days 5 Council Packet Page Number 150 of 254 G4, Attachment 4 following the Employer-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 3a. If the grievance is not resolved at Step 3 of the grievance procedure, the parties, by mutual agreement, may submit the matter to mediation with the Bureau of Mediation Services. Submitting the grievance to mediation preserves time linestimelines for Step 4 of the grievance procedure. Any grievance not appealed in writing to step 4 by the Union within ten (10) calendar days of mediation shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor relations Act of 1971. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Medication Services. However, a grievance arbitration for written disciplinary action, discharge, or termination shall include the arbitrator selection procedures established in Minnesota Statute 626.892. 7.5 Arbitrator's Authority A.The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, andUnion and shall have no authority to make a decision on any other issue not so submitted. 8.The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decisions shall be submitted in writing within thirty (30) days following the closeclosure of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C.The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 7.6 Waiver - If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not responded to within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written Agreement of the Employer and the Union in each step. 7.7 Choice of Remedy - If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as: Civil 6 Council Packet Page Number 151 of 254 G4, Attachment 4 Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article 7 the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is to be utilized -- Step 4 of Article 7 or another appeal procedure -- and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article 7. ARTICLE 8: SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Maplewood. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9: SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment as a Sergeant with the Police Department and posted in an appropriate location. 9.2 During the probationary period a newly hired or rehired Employee may be discharged at the sole discretion of the Employer. During the probationary period a promoted or reassigned Employee may be returned to their previous position at the sole discretion of the Employer 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. Employees on layoff shall have an opportunity to return to work within two years of the time of their layoff before any new employee is hired or promoted. 9.4 Patrol Shift selection shall be based upon seniority. The bid will be done annually going st into effect on January 1. The bid wi_ll be completed by September 15 for the following year. In the event there is a reassignment or a change in patrol seniority a bid must be posted immediately and be completed in 96 hours. The bid will then go into effect 28 days after the bid has been completed. The bid must specify sets days or rotation and specify specific set hours of the shifts. 9.5 Employees may select two (2) continuous vacation periods by seniority in the fall for the following calendar year. The first choice shall be selected from a posting posted by October 1stthe first week of October. Such selection shall be completed by October 30th. st The second choice shall be selected from a posting posted by October 31. Such selection shall be completed by November 30th. There shall be no second choicesecond-choice bids until first choice bids have been completed. Employees shall bid in a timely manner. -A timely manner is defined as a maximum of two of the employee'semployeesÓ working days after becoming eligible to bid. After November 30th, vacations shall be bid on a first- come, first-served basis. ARTICLE 10: DISCIPLINE 10.1 The Employer will discipline employees for just cause only. Discipline will be in one or more of the following forms 7 Council Packet Page Number 152 of 254 G4, Attachment 4 a)oral reprimand; b)written reprimand; c)suspension; d)demotion; or e)discharge. 10.2 Suspensions, demotions, and discharges will be in written form. 10.3 Written reprimands, notices of suspension, and notices of discharge, which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. Employees and the Union will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the Employee has been given an opportunity to have a Union representative present at such questioning. 10.6 Grievances relating to suspensions, demotions or terminations shall be initiated by the union in Step 3 of the grievance procedure under Article 7. 10.7 The Employer will remove old disciplinary letters after five (5) years if no further discipline, above that of a verbal reprimand, has occurred within that five-year period. ARTICLE 11: CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. WORK SCHEDULES ARTICLE 12: 12.1 The normal work year is two thousand and eighty hours (2,080) to be accounted for by each Employee through: a)hours worked on assigned shifts; b)holidays; c)assigned training; d)authorized leave time. 12.2 Holidays and authorized leave time isare to be calculated on the basis of the actual length of time of the assigned shifts. 12.3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the Employer may assign Employees. 12.4 Employees may voluntarily switch shifts with their Supervisor's approval. Voluntary switching of shifts shall not obligate the Employer for overtime pay. 8 Council Packet Page Number 153 of 254 G4, Attachment 4 12.5 No employee shall have their schedule changed without the employee's consent within 14 days. Schedule changes within 14 days will be considered mandatory and paid at an overtime rate for all hours worked. 12.6 If the schedule selected by the employer would normally cause the work week to extend past 80 hours the employer may choose to pay regular time up to 84 hours or bank hours over 80 (to 84) for use as paid time off. If the schedule requires time to be made up, the employer and union will develop a mutual understanding as how the employer will manage the shortage. Once agreed upon agreement will be placed in a memorandum of understanding. 12.7 If a shift is modified or rescheduled in lieu of some other event, i.e. training, all the hours must be used on the day actually being worked. 12.8 Open shifts within this bargaining group must be offered within the bargaining group prior to being filled by a member of Law Enforcement Labor Service, Local 153, Police Officers, unless the open shift is four (4) hours or less in length and the open shift became available less than 48 hours to the start of the shift. ARTICLE 13: OVERTIME 13.1 Employees will be compensated at one and one-half (1-1/2) times the employee's regular base rate for hours worked in excess of the employee's regularly scheduled shift. Changes of shifts do not qualify an employee for overtime under this Article. 13.2 Overtime will be distributed as equally as practicable. 13.3 Overtime refused by Employees will for record purposes under Article 13.2 be considered as unpaid overtime worked. 13.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 13.5 Overtime will be calculated to the nearest fifteen (15) minutes. 13.6 Employees have the obligation to work overtime or call backs if requested by the Employer unless unusual circumstances prevent the Employee from so working. 13.613.7 Employees may elect to accumulate overtime hours at the rate of one and one half (1 ½) times the number of overtime hours worked as compensatory time outlined in the personnel policy. ARTICLE 14: COURT TIME An Employee who is required to appear in Court during his scheduled off-duty time shall receive a minimum of four (4) hours pay at one and one-half (1-1/2) times the Employee's base pay rate. An extension or early report to a regularly scheduled shift for Court appearance does not qualify the Employee for the four (4) hour minimum. If employees have received notice from EMPLOYER of a specific date and time to appear in court on behalf of EMPLOYER during their scheduled off duty time, and EMPLOYER (specifically a prosecuting body) cancels said appearance with less than 36 hours notice from the time and date of such requested appearance, then employee shall receive reimbursement equivalent to the Court Time pay as provided herein, for such cancellation, upon notation on the timesheet of the employee requesting such reimbursement. Such reimbursement shall not apply to cancellation if employee has been called for multiple hearings on the same day, unless all such hearings wereare cancelled. In such event that multiple hearings 9 Council Packet Page Number 154 of 254 G4, Attachment 4 were noticed for the same day and all were cancelled less than thirty six (36) hours prior to such hearings, then employee is still only eligible for one 4 hour4-hour reimbursement as provided above. ARTICLE 15: CALLBACK TIME An Employee who is called to duty during their scheduled off-duty time shall receive a minimum of two (2) hours' pay at one and one-half (1-1/2) times the Employee's base pay rate. An extension or early report to a regularly scheduled shift for duty does not qualify the Employee for the two (2) hour minimum. ARTICLE 16: VACATIONS/ANNUAL LEAVE 16.1 Full-time employees who are who are not accruing annual leave shall earn vacation leave as per the following schedule: 1-4 years of service10 working days per year 5-11 years of service15 working days per year 12-20 years of service20 working days per year 21 years and thereafter 25 working days per year 16.2 Employees shall be allowed to carry over a maximum of one and one-half (1-1/2) times their annual earning rate into any succeeding year. t 16.3 On December 1sof each year, employees who are at the 15 day15-day vacation accrual rate or higher, with a minimum balance of 80 hours, shall be eligible to convert up to 40 hours of unused vacation time to deferred compensation. Conversion will be at the Employers current hourly rate as of 12-01 and will be on the basis of one hour of vacation for one hour of deferred compensation pay. Actual conversion will take place in the second payroll of the following year. 16.4 The Employer and Union agree to incorporate the Annual Leave Program as adopted by the City on May 5, 2001, and as amended on September 23, 2002. Articles 16.1 through 16.3 do not apply to employees who select the Annual Leave Program. Full-time employees who are on the annual leave benefit plan shall earn annual leave as per the following schedule: .Annual Leave Accrual Rates for FT employees - Years of Service Annual Accrual Rates 1 - 4 Years 19 days (152 hours per year) 24 days (192 hours per year) 5 - 11 Years 12 - 20 Years 29 days (232 hours per year) 10 Council Packet Page Number 155 of 254 G4, Attachment 4 After 20 Years 34 days (272 hours per year) Annual leave will accrue on a pay-period basis (as vacation and sick leave do) for up to 62 days. Employees can carry over up to their full balance as long as the total balance never exceeds the 62-day cap. No additional accrual will occur above the cap. Annual Leave Conversion Annual leave will be eligible for conversion to cash on an hour-for-hour basis annually with the following conditions. Up to 40% of the annual leave balance, not to exceed eighty (80) hours, may be converted each year provided the employee has used at least 30% of his/her annual accrual during the current calendar year and has a balance of at least 176 hours. The minimum balance requirement will be determined as of the first payroll in December. Payment will be based on the employeeÓs current hourly rate on December 1. ARTICLE 17: HOLIDAYS 17.1 All full-time employees shall be entitled to observe the following eleven ten (110) statutory holidays and shall be compensated at their regular pay rate for these days. Holiday hours st will be made available in a bank of hours on January 1 of each year. If employment is separated the balance will be withheld by the employer based on the actual holidays earned. New Year's Day Martin Luther King's 8-Day President's Day Veteran's Day Memorial Day Juneteenth Labor Day Independence Day Day After Thanksgiving Thanksgiving Day Christmas Day Effective December 31, 2022, Juneteenth will be recognized as an observed holiday. These holidays shall be credited toward the normal work year as per 12.1 of the Labor Agreement. 17.2 If employees are required to work on an observed holiday (listed in 17.1), they shall be compensated at time and one half for actual hours worked on the holiday. Employees who work at least half of their assigned shift on the holiday will receive time and one half for the entire shift. Compensation shall be credited in either pay or compensatory time off. 17.3 If an employee is called to duty on their scheduled off-duty time on a statutory holiday, as defined in Article 17.1, shall receive a minimum of two (2) hours' pay at two times (2x) the employee's regular rate of pay. 17.4 If compelled by their supervisor to work in excess of a regularly scheduled shift on a holiday, as defined in Article 17.1, employees will be compensated at two times (2x) _the employee's regular rate of pay for only those actual hours worked in excess of their scheduled shift. 17.5 In addition to the holidays listed in 17.1, all full-time employees shall receive twenty (20) hours of Personal holiday time per year. The time shall be requested off by the employee 11 Council Packet Page Number 156 of 254 G4, Attachment 4 and approved by the employer. The hours must be used during the year and will not carry st over to the next year. Any unused hours as of December 31will be converted to the employee's Retiree Health Savings Plan. ARTICLE 18: SICK LEAVE 12 Council Packet Page Number 157 of 254 G4, Attachment 4 18.1 A full-time employee who is not accruing annual leave shall accumulate sick leave at a rate of one and one-quarter (1-1/4) days per month. Accumulated sick leave shall never total more than three hundred (300) days. Actual sick leave cannot be made up by additional work shifts. 18.2 Full-time employees can convert sick leave to vacation or deferred compensation (at the Employee's current pay rate) on December 31st of any year assuming the Employee elected the conversion option at the beginning of the year and had at least 800 hours at that time. The rate of conversation will be two (2) hours of sick leave for one (1) hour of vacation or deferred compensation. Such conversion shall not exceed a total of forty-eight (48) hours of vacation or deferred compensation. The sick leave balance will be capped (frozen) on January 1 of the year the option is first elected. That balance or cap (which can be anything between 800 and 2400 hours) will remain as the cap for that Employee into the future. Employees will, however, accrue additional sick leave hours (above the cap) during the succeeding twelve months at the regular accrual rate only for purposes of conversion or use during that year. The conversion will take place on December 31st and will be limited to the 48 hours as stated above. Only hours earned in excess of the cap (January 1 through December 31) are eligible for conversion. Any additional hours accrued but unused during that year will be lost. An Employee who does not elect the conversion option will never accrue above 2400 hours. Employees who are close to, or at, 2400 hours who elect the conversion option at the beginning of a given year can accrue additional sick leave above the 2400 hours during the year only for purposes of conversion, or use, during that year. Hours accrued but unused between January 1 and December 31 of that year will then be converted to a maximum of 48 hours of vacation or deferred compensation. Any remaining balance above the cap will be lost. The employee will start the following year with no more than 2400 hours. Employees who have a sick leave cap and who retire or resign under satisfactory conditions prior to December 31 of a given year, will be eligible to convert up to 80% of sick leave accrued and unused during that year. 18.3 Article 18 does not apply to employees who accrue annual leave except as provided in the Annual Leave Program (Current Sick Leave Balance-Deferred Sick Leave and Severance Pay sections). ARTICLE 19: SEVERANCE PAY Upon retirement or termination under satisfactory conditions, after at least ten (10) years of service, the Employee shall receive one-half (1/2) of his/her accumulated sick leave upon the basis of the Employee's outgoing salary. In case of death which cannot be contributed tdto his/her duty, payment of one-half (1/2) of Employee's sick leave shall be paid to the Employee's beneficiary. In case of death in the line of duty, payment of the Employee's full-accumulated sick leave shall be made to the Employee's beneficiary. ARTICLE 20: FUNERAL/UBEREVEMENT LEAVE A maximum of up to three (3) shifts of funeral/bereavement leave with pay shall be extended to a regular full-time Sergeant upon the death of a member of the immediate family of said Sergeant or his/her spouse (i.e., spouse, children, sons-in-law, daughters-in-law, grandchildren, parents, 13 Council Packet Page Number 158 of 254 G4, Attachment 4 grandparents, brothers, sisters, legal guardian, or individuals who are under the Employee's legal guardianship) for the attendance at the funeral or other demonstrated need in relation thereto. Any leave beyond one (1) day to be upon approval of the immediate supervisor. The actual time off, and funeral leave approved, will be determined by the department head depending on individual circumstances (such as closeness of the relative, arrangements to be made, distance to the funeral, etc.) Eligibility for time off in accordance with this policy will be pro-rated for part-time employees. Employees shall be granted up to three days of paid bereavement leave following the death of a loved one (definition of family member under MN ESST). Additional time off may be granted using other available leave or unpaid time, subject to management approval. Employees may take this leave at the time of death or defer it to align with memorial services held later. ARTICLE 21: INJURY ON DUTY Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer will be paid no more than the difference between the Employee's regular take-home pay and Worker's Compensation insurance payments for a period not to exceed ninety (90) working days per injury, not charged to the Employee's vacation, sick leave, or other accumulated paid benefits. ARTICLE 22: INSURANCE 2023-2025 Health Care Costs/Contributions 22.1 For all full-time employees hired prior to January 1, 2013, the employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the "HDHP") for either the Medica ElecUEssential or Medica Choice plans. The Employer shall contribute towards the cost for insurance as follows: a.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. i.The term actively participated shall be as determined by the Labor- Management Wellness Committee. b.$1,900 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage in either the Medica Elect/Essential Plan or Medica Choice plan. c.$3,200 annually into a HRA for those employees who elect family coverage in either the Medica ElecUEssential Plan or Medica Choice Plan. d.The City shall make such deposits for single or family HRA contributions by way of pro-rata contributions. The City will also provide a funding option which shall be available to any employee who requires earlier funding of the City's contribution due to medical event(s). In such case, the Employee shall make a request for funding to the Human Resources Coordinator and shall provide documentation supporting such request. The City shall also make a resource person available on a regular basis to the Employees to assist them with paperwork and billing issues related to the HDHP. e.As an incentive to participate in the Wellness Program, the City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee's option the employee may choose to receive up to 12 hours of annual leave or 12 hours of 14 Council Packet Page Number 159 of 254 G4, Attachment 4 vacation pay (for those employees still on the vacation sick plan) in lieu of receiving the contribution into the Employee's HRA. 22.2 For all employees hired on or after January 1, 2013, the following shall apply a.The employer will pay 100% of the cost of employee (single) health insurance premium less $20, and 50% plus $45 toward the cost of the monthly dependent health insurance premium for the High Deductible Health Plan (hereafter the "HDHP") for the Medica Elect/Essential plan. For any employee who chooses to participate in any other plan offered by the City, if any, the City will contribute an amount equal to the actual dollar amounts paid for single HDHP coverage towards the monthly premiums for other such plans for single coverage, and an amount equal to the actual dollar amounts paid for family HDHP coverage for families toward the monthly premiums for such plans for family coverage and the employee shall be responsible to pay any difference over and above such contributions. The Employer shall contribute towards the cost for insurance as follows: i.$20 per month credit towards single health care insurance for those employees who are deemed to have actively participated in the City provided Wellness Plan. 1.The term actively participated shall be as determined by the Labor- Management Wellness Committee. ii.$1,700 annually into a Health Reimbursement Account (HRA) for those employees who elect single coverage. For newly hired employees who have successfully completed one year of employment, the contribution shall be $1800.00. iii.$2,700 annually into a HRA for those employees who elect family coverage. For newly hired employees who have successfully completed one year of employment, the contribution for family coverage shall be $2800.00. b.The City shall contribute up to $450 annually toward the Employee HRA for those Employees who have been determined to have actively participated in the Wellness Program as determined by the Labor-Management Wellness Committee. At the employee's option the employee may choose to receive up to 12 hours of annual leave in lieu of receiving the contribution into the Employee's HRA. 2023-2025 Health Care Costs/Contributions The Employer and the Employee mutually agreed to Health Care Costs and Contributions in 2023, 2024 and 2025. Beginning in 2024, the City will offer an HSA. The Employer and the Employee further agrees to actively engage in labor-management with regards to discussions and planning with regard to future citywide health, dental, life insurance, long term disability, short term disability, supplemental options, wellness and benefit plans. insurance offerings. It is the city's expectation that a global agreement will be reached by the city's insurance committee based on recommendation from the labor management committee. The City, upon that agreement, will provide benefit coverage information to employees as part of its annual open enrollment process. . In the event health insurance provision of this agreement fail to meet the requirements of the Affordable Care Act and/or any other new federal legislation; or cause the Employer to be subject to a penalty, tax, or fine, the Union and the Employer will meet immediately to negotiate alternative provisions. Any changes that are presented at renewal will be discussed (and agreed to) through the Labor- 15 Council Packet Page Number 160 of 254 G4, Attachment 4 Management Committee process. These benefits apply to FT employees only. 22.5 22.1 Dental. Life and Long-Term Disability Insurance - The Employer shall pay 100% of the cost of employee (single) dental insurance coverage, a $35,000 group term life insurance policy, and long-term disability insurance for regular full-time employees. 22.6 The Employer will provide an IRS-125 plan for the Employee's contribution in order to permit the Employee to pay with pre-tax dollars. 22.7 Short-Term Disability Insurance- The City agrees to offer or go out for bid for short- term disability insurance coverage. Employees may elect this optional coverage at the employee's cost. 22.8 22.2 Retiree Health Savings Plan-Thlie City agrees to0 provide a retiree health savings plan with the following plan specification: 1.Participant and benefit eligibility criteria: Must be full-time employee, no minimum or maximum age and no years of service requirement, except as stipulated for eligible severance pay in current labor agreement. 2.Benefits will be limited to insurance premiums (health, dental, vision and long-term care premiums, Medicare Part B, Medicare Part D, Medicare supplements, other prescription drug insurance premiums) and out-of-pocket expenses described as eligible by the IRS. 3.The RHS plan will be funded by severance pay as follows: One-hundred percent (100%) of eligible severance pay for sick leave and deferred sick leave would be deposited into the RHS plan if the employee is age 31 or above at the time of separation from service. hƓĻ ŷǒƓķƩĻķ ƦĻƩĭĻƓƷ ΛЊЉЉіΜ ƚŅ ĻƌźŭźĬƌĻ ƭĻǝĻƩğƓĭĻ ƦğǤ ŅƚƩ ğĭĭƩǒĻķ ƦĻƩƭƚƓğƌ ŷƚƌźķğǤƭ źƭ ķĻƦƚƭźƷĻķ źƓƷƚ ƷŷĻ wI{ ƦƌğƓ ğƷ ƷźƒĻ ƚŅ ƭĻƦğƩğƷźƚƓ ƚŅ ƭĻƩǝźĭĻͲ ğķķźƷźƚƓğƌ ğĭĭƩǒĻķ ƌĻğǝĻ ЎЉі Ǟźƌƌ ĬĻ ķĻƦƚƭźƷĻķ źƓƷƚ wI{ ğƓķ ЎЉі Ǟźƌƌ ĬĻ Ʀğźķ ƚǒƷ͵ LŅ ǒƓķĻƩ ĻźŭŷƷǤ ΛБЉΜ ŷƚǒƩƭͲ ĬğƌğƓĭĻ źƭ Ʀğźķ ƚǒƷ ğƓķ ƓƚƷŷźƓŭ źƭ ĭƚƓƷƩźĬǒƷĻķ Ʒƚ ƷŷĻ wI{͵ 4. The RHS plan will be funded with annual deposits as follows: Employees will have the cash value of all personal holiday hours unused as of st December 31 deposited into the RHS plan. ARTICLE 23: STANDBY PAY An employee placed on standby for court will be paid one-quarter (1/4) hour for each hour on standby under the following circumstances. A Lieutenant, or higher-ranking officer in the department, will set a defined period with a start and automatic ending time, but can call and cancel it earlier. The Lieutenant will decide when and if they will put an employee on standby. ARTICLE 24: UNIFORMS The Employer shall provide a contribution for required uniform and equipment items, but the contribution is not to exceed $900 950 per year for 2019 2026 and $1,000 for 20270. Uniform balances may be carried over from year to year, not to exceed a one year amount. The Employer will reimburse Employees one-hundred percent (100%) of the cost of peace officer license renewal. 16 Council Packet Page Number 161 of 254 ARTICLE 25: EDUCATIONAL INCENTIVE G4, Attachment 4 25.1 Effective January 1, 2011, the following terms and conditions are effective: 17 Council Packet Page Number 162 of 254 G4, Attachment 4 25.1.1 When funds are available as determined by the Department head , The EMPLOYER agrees to pay fifty percent (50%) of the cost of tuition, books and unique software required specifically for the class ( as opposed to general software such as "Microsoft Word©"), upon successful completion with a "C" grade or better, seventy-five (75%) reimbursement upon completion with a "B'' grade or better and eighty five percent (85%) reimbursement upon completion with an A grade, during the term of this AGREEMENT, on accredited course work at the vocational, undergraduate, or graduate college level which is determined by the EMPLOYER to be job related. All course work covered by this Article shall be during non-working hours. Part-Time Employees are eligible for this benefit on a prorated basis. The maximum reimbursement will be based on the per credit cost at the University of Minnesota. Employees may elect to attend a more costly school provided they pay the difference in cost. Employees must reimburse the City on a pro-rata basis if they voluntarily leave employment or are terminated for cause within thirty six (36) months of reimbursement. ARTICLE 26: FALSE ARREST The Employer shall provide and pay all premiums due on False Arrest Insurance to cover all Employees covered by this Agreement. ARTICLE 27: WAIVER 27.1 Any and all prior Agreements, resolutions, practices, policies, rules, and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 27.2 The parties mutually acknowledge that during the negotiations, which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All Agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term or condition of employment not specifically referred to or covered by the Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. 27.3 The Union and the City agree to meet and confer to discuss possible accommodations for "qualified" disabled employees as the need arises, consistent with the intent of the Americans with Disabilities Act. ARTICLE 28: DURATION Except as herein provided, this Agreement shall be effective as of January 1, 20263, except as herein noted, and shall continue in full force and effect until December 31, 20275 and thereafter until modified or amended by mutual agreement of the parties. 18 Council Packet Page Number 163 of 254 G4, Attachment 4 day of In witness, hereof, the parties hereto have executed this Agreement on this __ 2025. FOR L.E.L.S. FOR THE CITY OF MAPLEWOOD: ________________________________ ______________________________ Mayor ________________________________ ________________________________ City Manager __________________________________ Assistant City Manager/ Director of Human Resources 19 Council Packet Page Number 164 of 254 G4, Attachment 4 APPENDIX A 1.WAGE RATES Effective January 1, 2023, employees will be placed on the step in the new pay plan at the designated grade that provides a wage rate that is equal to or greater than the employee's December 31, 2022 base wage. 1.00% general wage increase effective January 1, 2023 to be calculated after implementation of new step plan 1.00% general wage increase effective July 1, 2023 1.5% general wage increase effective January 1, 2024 1.5% general wage increase effective June 29, 2024 1.5% 3% general wage increase effective January 1, 2025 December 27, 2025 1.5%3% general wage increase effective June 28, 2025 December 26, 2026 Employees whose December 31, 2022 base wage exceeds the new Step G shall have their wage rate red circled. Said employees shall receive any general wage increase in a non-base lump sum. Employees whose December 31, 2022 base wage exceeds the new Step G by more than 10% are not eligible for a general wage increase or a non-base lump sum payment. New salary ranges are adopted with the 2023 contract. The new salary ranges have seven (7)steps. Grade 12B will be in effective starting with the 2026 contract. 12B is 4% higher than Grade 12 for 2026 and 5% higher than Grade 12 for 2027. Movement within the range is based on time in position. Employees will be eligible for step movement once per year on their anniversary date until they reach Step G. It is understood that the City has the right to start a new hire at any step in the regular salary range at the City's discretion when hiring an experienced employee. 2.DEFERRED COMPENSATION In addition to the hourly rates provided in Appendix A: Section 1, the city will contribute up to $120 per month in deferred compensation, provided the Employee agrees to match the EMPLOYER'S contribution of one hundred twenty ($120) dollars per month. The EMPLOYER agrees that if the Employee desires to contribute a lesser amount then the EMPLOYER shall match that lesser amount as well. The Employee agrees to match such contribution and have the funds deposited in a city approved deferred compensation plan. 4.INVESTIGATIVE SERGEANT/ NON-PATROL POSITIONS DIFFERENTIAL The Sergeant assigned by the Police Chief to Investigations or any non-patrol position shall receive a pay differential of six percent (6%). The differential will be based on the Step D. 20 Council Packet Page Number 165 of 254 G4, Attachment 4 APPENDIX B 2023 Sergeant Wage Appendix 1/1/2023 Step A D Grade B C E F 0 $45.90 $47.74 $49.65 $51.64 S53.70 $58.09 12 555.85 2023 Sergeant Wage Appendix 7/1/2023 Step E Grade A B C D F G 12 $46.36 $48.22 $5':J.15 $52.16 $54.24 $56.41 $58,67 2024 Sergeant Wage Appendix 1/1/2024 Step A B D E F G Grade C 12 $47.06 $48.94 $50,90 $52.94 $55.05 $57.26 $59.55 2024 Sergeant Wage Appendix 6/29/2024 Step Grad" A B C 0 E FQ 12 $47.77 S49.67 $51.66 $53.73 S55.86 S58.12 $60.44 2025 Sergeant Wage Appendix 1/1/2026 Step B Grade A C D E F G 12 $48 49 S50.42 $52.43 $54.54 $56.72 $58.99 $61.35 2026 Sergeant Wage Appendix 6/28/2025 Step A F Grade B C D E G 12 :54'-J.'L''- :i;::i:,.:.n :Sbb,:.,(j :Sbf.o/ :Sbl:l.tl/ :fi(j2,:.U ::ib1.1tl Positions have been assigned lo the fo'lowingfollowing grades based on the job evaluation results of lh3 2022 Baker Tilly ClassilicalionClassification and Compensation Study Grade 12 Sergeant 21 Council Packet Page Number 166 of 254 G5 CITY COUNCIL STAFF REPORT Meeting Date November 10, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Mike Darrow, Assistant City Manager/Director of Human Resources PRESENTER: Mike Darrow, Assistant City Manager/Director of Human Resources AGENDA ITEM: Resolution Approving 2026 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Human Resource Department is requesting wage adjustments for Temporary, Seasonal and Casual Part-Time employees for 2026. Recommended Action: Motion to approve the attached resolution for temporary/seasonal and casual part-time employeesÓ payrates effective January 1, 2026. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is minimal impact on department budgets for temporary wages. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Pay rates are being adjusted in order to remain competitive in the current labor market. Background: We are proposing the following adjusted wages for Temporary, Seasonal and Casual employees. The proposed starting rate of $16.00 per hour for most positions will align with other starting hourly rates for seasonal and temporary jobs within the marketplace. We have deleted the Receptionist and Office Specialist positions as they will now fall into the Administrative Assistant position. Attachments: 1. Resolution Council Packet Page Number 167 of 254 G5, Attachment 1 2026 PAY RATES RESOLUTION TEMPORARY/SEASONAL & CASUAL P/T EMPLOYEES WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, Minnesota 1.The following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2026. Accountant $16.00 - 30.00 per hour Accounting Technician $16.00 - 22.00 per hour Administrative Assistant $16.00 - 23.00 per hour Background Investigator $35.00 - 45.00 per hour Building Inspector $16.00 - 35.00 per hour CSO $16.00 - 25.00 per hour Election Judge $16.00 - 25.00 per hour Fire Maintenance Engineer $16.00 18.00 per hour Fire/EMS Cadet $16.00 - 25.00 per hour Gardener $16.00 - 25.00 per hour Intern $16.00 - 25.00 per hour IT Technician $16.00 - 20.00 per hour Laborer $16.00 - 20.00 per hour Recreation Worker $16.00 - 30.00 per hour 2.This resolution will supersede previous resolutions setting pay rates for these pay classifications; and 3.The City Manager shall have the authority to set the pay rate within the above ranges. Approved November 10, 2025 by the Maplewood City Council. Council Packet Page Number 168 of 254 G6 CITY COUNCIL STAFF REPORT Meeting Date November 10, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER:Mychal Fowlds, IT Director AGENDA ITEM: T-Mobile Plan Renewal Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The T-Mobile plan renewal is a two-year commitment that results in total costs over $50,000 and therefore requires City Council approval per our purchasing policy. Recommended Action: Motion to approve the T-Mobile plan renewal. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $77,343.85. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. Equipping staff with mobile phones ensures timely communication, on-the-go access to city systems and data, and quicker coordination across departments. Background Maplewood staff have used mobile phones for many years as an essential tool for communication and field operations. In 2022, the City transitioned to T-Mobile as its carrier and has had a positive experience with their coverage, reliability, and customer service since that time. The phones scheduled for replacement under this agreement have been in service for more than three years, many of them used daily by Public Safety personnel. The new devices will offer improved performance, longer battery life, and enhanced capabilities, while the updated T-Mobile plans include added benefits such as increased mobile hotspot availability to better support staff in the field. Attachments 1.T-Mobile proposal Council Packet Page Number 169 of 254 G6 Attachment 1 Council Packet Page Number 170 of 254 G6, Attachment 1 Council Packet Page Number 171 of 254 G6, Attachment 1 Customer Information Sales Representative Information City of Maplewood- Public SafetyKristi Lindell- Government Account Executive Customer Name:Name & Title: Mike Renner612-240-7530 Financial Contact Name:Phone: 18030 County Rd. B East Kristi.Lindell1@T-Mobile.com Address:Email Address: Maplewood City: mnT-MOBILE USA INC State:Remit To Address: 55109PO BOX 742596, Cincinnati, OH 45274-2596 Zip:Vendor PO Address: 651-249-292591-1983600 Financial Contact Phone:Tax ID# michael.renner@maplewoodmn.gov Email Address:Contract Number: Acct # (if applicable): Discounts Expiration Date Quote DateContract VehicleMonthly Recurring Charge 12/1/2025 10/29/2025NASPO15% Hardware Qty.Device/Hardware SRPDiscountNet PriceN/ASubtotal iPhone 15- 128GB Black 71$21,299.29 $629.99$330.00$299.99 $0.00 0$0.00$0.00$0.000 Total Hardware $21,299.29 Cost T-Mobile Unlimited Government Plans Qty.Rate Plan MRCDiscountNet Price# of MonthsSubtotal Connecting Heroes Advanced 71$49,245.60 $28.90$28.9024 Non-Excempt Fees $6,798.96 71$3.99$3.9924 Total Service $56,044.56 Cost Grand Total $77,343.85 Њ ƚŅ Њ Council Packet Page Number 172 of 254 G7 CITY COUNCILSTAFF REPORT Meeting Date November 10, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Scott Schultz, Utility/Fleet Superintendent PRESENTER:Steven Love, Public Works Director AGENDA ITEM: Fixed Price Fuel Program for 2026 Contract Fuel Purchases Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City Council will consider entering into a contract with the State of Minnesota Fixed Price Fuel Program for 2026. Recommended Action: Motion to direct the Mayor and City Manager to authorize the Utility and Fleet Superintendent to enter into a contract with the State of Minnesota Fixed Price Fuel Program for 2026 fuel purchases. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is To Be Determined Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The funding for fuel purchases is through the Fleet Fund and is accounted for in the proposed 2026 City Budget. Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. The annual purchases of gasoline and diesel fuel are an operational need for the City to function and entering into a fixed price contract for 2026 provides budget stability throughout 2026. Background With the uncertainties in the oil markets locking in fuel prices at a known price for 2026 is important to have stability in the budgeting process throughout the year. The City will plan to lock into a stst contract with the State from February 1, 2026 through January 31, 2027. For the state’s Fuel Core Team to secure prices, all participants submit their estimated fuel quantities by November 12, 2025. Once all participants have submitted their quantities, the States Fuel Core Team will work with fuel market professionals to lock into the most competitive prices available at the time. Council Packet Page Number 173 of 254 G7 When the prices are set and a vendor is chosen for the state contract, the vendor will supply the City with 60,000 gallons of gas (5,000 gallons/month) and 32,400 gallons of diesel (2,700 gallons/month) for the stated period. The following is a comparison of current and recent contract years: GasDiesel YearPriceYearPrice 2022$2.80/gallon2022$2.94/gallon 2023$2.70/gallon2023$3.32/gallon 2024$2.52/gallon2024$3.35/gallon 2025$2.41/gallon2025$2.70/gallon 2026To be determined2026To be determined The first attachment is an overview of the proposed “Fixed Price Fuel Program”. The second st attachment outlines the fuel quantity commitments for gas and diesel for February 1, 2026 to st January 31 , 2027. The City’s Finance Director and City Attorney have reviewed the conditions of this program. Attachments 1.Overview of Fuel Consortium and Fixed Price Program 2.Fuel Quantities Commitment Form Council Packet Page Number 174 of 254 G7, Attachment 1 Council Packet Page Number 175 of 254 G7, Attachment 2 0 Diesel Premium *B5 Winter and month * B20 B10 2,7002,7002,7002,7002,7002,7002,7002,7002,7002,7002,700 E-85 (In Gallons) Product Type Stored Estimated Annual Usage 5,0002,7005,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,000 6000003240000 Gasoline 87 Octane May July April June March August Totals October December November September January (2027) February (2026) Fuel Type Fixed Price Program Commitment Quantities by Gallon (by Month, by Fuel Type) Spot Price Program - For Informational Purposes Only *Blank cells will be considered '0' gallons for that specific type *500 Gallon minimum delivery QTY* NOTE: 20% biodiesel mandated April through September, otherwise 5% biodiesel. Provide an estimate of the number of gallons you might purchase from the contract using the Spot Price Program. There is no commitment implied by providing the estimated usage - this is for informational purposes only. *500 gallon minimum per delivery.GasolineE-85Renewable Diesel*Diesel 2025-2026 Fuel Consortium Purchase Program Tank Sizes and Locations Fixed Price Program . It is not recommended that you commit all of your fuel Agencies should consider the amount of its annual usage it wants to Page 1 of 2 Return Excel Version of Order Form to jack.moore@state.mn.usDue Date: November 12, 2025 Participation in the Fixed Fuel Program requires the State agency or CPV member located in the nine (9) county metropolitan area to take 100% of the quantity pledged on this Fuel Order Form.Participants must have a capacity for taking at least 500 gallons per delivery.PLEASE NOTE: commit to this program. needs to the Fixed Price Program. The Spot Price Program may be used for additional fuel requirements*Submission of this form certifies that your Entity agrees to all terms, conditions, and prices of any Contract agreement entered into on its behalf by the State of Minnesota which includes, but is not limited to, taking 100% of the monthly fuel quantities submitted for the Fixed Price Program on the Fuel Order Form. There is no requirement to take any product using the Spot Price Program.Name: Scott SchultzAgency: City of MaplewoodDate: October 21, 2025Page 2 of 2 Council Packet Page Number 176 of 254 G7, Attachment 2 X X GasolineE-85Diesel Address 2025-2026 Fuel Consortium Purchase Program 1902 County Rd B East1902 County Rd B East 10,00010,000 Tank Size (Gallons) Name of Agency: City of Maplewood Council Packet Page Number 177 of 254 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 178 of 254 H1 CITY COUNCILSTAFF REPORT Meeting Date November 10, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: David Anderson, Assistant City Attorney PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Special Assessment of Abatement Costs,1830 Howard Street North a.Public Hearing b.Resolution Adopting Assessment Related to the Costs of Abating Hazardous/Nuisance Conditions Action Requested: Motion Discussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The city council must adopt and levy a special assessment to recover costs associated with the abatement of hazardous and nuisance conditions at 1830 Howard Street North. To adopt and levy the special assessment, the city council must first hold a public hearing. Notice of the public hearing was published and mailed to the property owner as required under Minnesota law. Following the public hearing, staff recommends approval of the attached resolution, which formally adopts the special assessment. Pursuant to the above-referenced statute, the assessment will be payable in a single installment at 5.5% interest. Recommended Action: Hold the public hearing Motion to approve the resolution adopting assessment related to the costs of abating the hazardous/nuisance conditions located at 1830 Howard Stree North Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Council Packet Page Number 179 of 254 H1 Background: On February 12, 2024, the City Council determined that the property located at 1830 Howard Street North was hazardous and a public nuisance due to the deteriorated condition of an abandoned single-family dwelling and the exterior conditions of the property. Following that determination, the city attorney initiated formal legal proceedings pursuant to state and local law, including an action in Ramsey County District Court, which led to a court order authorizing the city to abate the hazardous/nuisance conditions by razing the abandoned dwelling, removing all personal property from the site, and restoring the property to a safe condition. Staff facilitated that work through a contractor and is now seeking to recover all costs associated with the work via a special assessment against the subject property, as authorized in Minnesota Statutes, section 463.21 and Maplewood City Code, section 18-37. The total cost of the abatement work, including the contractor charges and associated utility charges, amounts to $41,656.65. It should be noted that the city retains the right to also seek recovery of its legal fees and other administrative costs associated with these proceedings following review and approval by the district court judge, and staff intends to pursue that process separately as required by Minnesota Statutes, section 463.22. Attachments: 1) Resolution Council Packet Page Number 180 of 254 H1, Attachment 1 CITY OF MAPLEWOOD RESOLUTION NO. __________ RESOLUTION ADOPTING ASSESSMENT RELATED TO THE COSTSOF ABATINGTHE HAZARDOUS/NUISANCE CONDITIONS LOCATEDAT1830HOWARDSTREETNORTH WHEREAS, on February 12, 2024, the Maplewood City Council passed Resolution No. 24- 02-2288 (the “Resolution”); and WHEREAS, the Resolution established that the vacant single-family dwelling located at 1830 Howard Street North, Maplewood, Minnesota (the “Abandoned Structure”) was hazardous, as defined in Minnesota Statutes, section 463.15, and unsafe, as defined in Minnesota Rules, section 1300.0180; and WHEREAS, the Resolution also established that the exterior of the property located at 1830 Howard Street North, Maplewood, Minnesota was a public nuisance due to the presence of a junk vehicle and the accumulation of other rubbish and debris; and WHEREAS, the Resolution directed staff to finalize and serve an abatement order (the “Order for Abatement”) on the owner of the subject property pursuant to Minnesota Statutes, chapter 463 and Maplewood City Code, chapter 18; and WHEREAS, by Order dated September 3, 2024 (the “Court Order”), which granted the City’s motion for default judgment, the District Court determined that the Order for Abatement met all statutory requirements and was properly served on all interested parties; and WHEREAS, in the Court Order, the Court expressly authorized the City and its contractors to enter onto the subject property pursuant to state and local law to enforce the Order for Abatement by razing the Abandoned Structure, removing and disposing of all personal property, and restoring the subject property to a safe and vacant condition, and that the City’s costs in doing so may be recovered by the City in accordance with Minnesota Statutes, section 463.21 and Maplewood City Code, section 18-37; and WHEREAS, subsequently, the City’s contractor, Goodmanson Construction, Inc. (the “Contractor”), entered onto the subject property and razed and removed the Abandoned Structure pursuant to the authority granted in the Court Order (the “Abatement Work”) and WHEREAS, the City is in receipt of invoices related to the Abatement Work from the Contractor and associated utility providers, which included the demolition and removal of the Abandoned Structure and all necessary site restoration work, and the City has paid such invoices; and WHEREAS, Minnesota Statutes, section 463.21 and Maplewood City Code, section 18-37 authorize the City to recover those costs by means of a special assessment against the subject property in the manner provided by Minnesota Statutes, section 429.061 to 429.081; and WHEREAS, pursuant to proper notice duly given as required by law and in accordance with Minnesota Statutes, chapters 429 and 463, along with Maplewood City Code, chapter 18, the City 1 MA745\\50\\1056782.v1 Council Packet Page Number 181 of 254 H1, Attachment 1 Council has met, heard, and passed upon all objections to the proposed assessment against the subject property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, AS FOLLOWS: 1. The proposed assessment roll, a copy of which is attached hereto as Exhibit A and made a part hereof, is reasonable and is hereby accepted and shall constitute the special assessment against the subject property specified therein. Not only is such assessment reasonable, but the subject property is hereby found to be benefited by the associated work in the amount of the assessment levied against it. 2. Such assessment shall be payable in one installment payable on or before the first Monday in January of 2026 and shall bear interest at the rate of 5.5 percent per annum from the date of the adoption of this assessment resolution. To the lone installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2026. 3. The owner of the property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and the owner may, at any time thereafter, pay to the city the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. If the assessment is not paid in full within 30 days of the date of this resolution, the city clerk is directed to transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax list of the county. The assessment shall be collected and paid over in the same manner as other municipal taxes. th Adopted this 10day of November, 2025. Mayor Attest: City Clerk 2 MA745\\50\\1056782.v1 Council Packet Page Number 182 of 254 H1, Attachment 1 EXHIBIT A Assessment Roll for the Abatement of the Hazardous/Nuisance Conditions Located at 1830 Howard Street North, Maplewood, Ramsey County, Minnesota ASSESSMENT ROLL Project: Number of Years: Hazardous/Nuisance Property Abatement at 1 1830 Howard St N st 1Assessed Year:Interest Rate: 2026 5.5% Assessment PID # Property Owner(s) Property Address Amount 142922410021 Karen M Haraldsen1830 Howard St N $41,656.65 A-1 MA745\\50\\1056782.v1 Council Packet Page Number 183 of 254 For the permanent record: Meeting Date: 11/10/2025 Agenda Item H1, Additional Attachment record: 11/10/2025 Attachment Date: permanent Additional the Meeting H1, For Item Agenda ¤ ЊБЌЉ IƚǞğƩķ {ƷƩĻĻƷ bƚƩƷŷ record: 11/10/2025 Attachment Date: permanent Additional the Meeting H1, For Item Agenda record: 11/10/2025 Attachment Date: permanent Additional the Meeting H1, For Item Agenda Front Living Room record: 11/10/2025 Attachment Date: permanent Additional the Meeting H1, For Item Agenda record: 11/10/2025 Attachment Date: permanent Additional the Meeting H1, For Item Agenda m o o r d e B - h t r o N t e e r t S d r a w o H 0 3 8 1 record: 11/10/2025 Attachment Date: permanent Additional the Meeting H1, For Item Agenda ) l l l l a a w H k k c c a a b B o t Ï g h t n r i o p o N l s t e r e o r t o l S f d g r n a i k w n oi s H e 0 t 3 o 8 n 1( Meeting Date: 11/10/2025 For the permanent record: Agenda Item H1, Additional Attachment collapsed in the basement Not able to access basement from the interior. Photos taken from an opening in the exterior foundation reflecting: -Rotted main level floor joist visible-Appears portions of the structure are record: 11/10/2025 Attachment Date: permanent Additional the Meeting H1, For Item Agenda h t r o N t e e r t Ss i r d b r e a D w o r o H i r 0 e t 3 x 8 1E Meeting Date: 11/10/2025 For the permanent record: t, the Agenda Item H1, Additional Attachment d the r the e and y 11, 2024 h t r o N o remove the structur t e e r t S d r y 12, 2024, the City Council determined a w e and surrounding yard on Januar o H operty, staff executed the warrant and inspecteoperty was hazardous and a public nuisance 0 estore the property After receiving an administrative warrant to enteprstructurOn FebruarprAfter legal proceedings in Ramsey County District Courthe city was authorized tr 3 ¤¤¤ 8 1 Meeting Date: 11/10/2025 For the permanent record: ating - Agenda Item H1, Additional Attachment s t s o C t n e m dditionally charged if granted by district e t a h b t A r f o o N t t e n e e r t m S s s d e r s a s w A o l a H dous/nuisance conditions i c Legal fees and admirative fees may be acourt judge in separate proceedings 0 e ¤ 3 esolution adopting assessment related to the costs of ab p Assessment of $41,656.65 (plus applicable interest) Public hearingRhazar 8 S1 ¤¤¤ THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 184 of 254 I1 Council Packet Page Number 185 of 254 I1, Attachment 1 Council Packet Page Number 186 of 254 I1, Attachment 1 Council Packet Page Number 187 of 254 I1, Attachment 1 Council Packet Page Number 188 of 254 I1, Attachment 1 Council Packet Page Number 189 of 254 I1, Attachment 1 Council Packet Page Number 190 of 254 I1, Attachment 1 Council Packet Page Number 191 of 254 I1, Attachment 1 Council Packet Page Number 192 of 254 I1, Attachment 1 Council Packet Page Number 193 of 254 I1, Attachment 1 Council Packet Page Number 194 of 254 I1, Attachment 1 Council Packet Page Number 195 of 254 I1, Attachment 1 Council Packet Page Number 196 of 254 I1, Attachment 2 Council Packet Page Number 197 of 254 I1, Attachment 2 Council Packet Page Number 198 of 254 I1, Attachment 2 Council Packet Page Number 199 of 254 I1, Attachment 2 Council Packet Page Number 200 of 254 I1, Attachment 2 Council Packet Page Number 201 of 254 I1, Attachment 2 Council Packet Page Number 202 of 254 I1, Attachment 2 Council Packet Page Number 203 of 254 I1, Attachment 2 Council Packet Page Number 204 of 254 I1, Attachment 2 Council Packet Page Number 205 of 254 I2 Council Packet Page Number 206 of 254 I2 Council Packet Page Number 207 of 254 I2 Council Packet Page Number 208 of 254 I2, Attachment 1 Council Packet Page Number 209 of 254 I2, Attachment 1 Council Packet Page Number 210 of 254 I2, Attachment 2 Council Packet Page Number 211 of 254 I2, Attachment 2 Council Packet Page Number 212 of 254 J1 CITY COUNCIL STAFF REPORT Meeting Date November 10, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM:Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: On-Sale Intoxicating Liquor and Sunday Sales License for TacoShop Maplewood LLC, dba The Taco Shop Maplewood, 1275 County Road D East Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: In accordance with City Code Chapter 6 (Alcoholic Beverages), an application was submitted by Angel Ruelas Castellano for an On-Sale Intoxicating Liquor and Sunday Sales License to be used at Taco Shop Maplewood LLC, dba The Taco Shop Maplewood, 1275 County Road D East. Recommended Action: Motion to approve the On-Sale Intoxicating Liquor and Sunday Sales License for Taco Shop Maplewood LLC, dba The Taco Shop Maplewood, 1275 County Road D East. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Council approval is required prior to issuance of an On-Sale Club and Sunday Sales licenses, per City Code Sec. 6-191 and Sec. 6-163, respectively. Background: For the purposes of the license application, a background investigation was conducted on owner Angel Ruelas Castellano. A representative from the police department will be meeting with Mr. Ruelas Castellano to discuss the measures to eliminate the sale of alcohol to underage persons, general security and the city ordinances pertaining to the service of alcohol. Attachments: None Council Packet Page Number 213 of 254 J2 CITY COUNCILSTAFF REPORT Meeting Date November 10, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Design Review and Parking Waiver Resolution, Seven Brews Coffee, 2982 White Bear Avenue North Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Seven Brews Coffee is proposing to construct a 510-square-foot drive-thru coffee stand at 2982 White Bear Avenue North. The project is located within the existing parking lot on the west side of Half Price Books, adjacent to White Bear Avenue, and would require the removal of 34 parking stalls. To move forward with the proposal, the applicant requests approval of a design review and parking waiver. Recommended Action: Motion to approve a design review and parking waiver resolution for a drive-thru coffee stand at 2982 White Bear Avenue North, subject to certain conditions of approval. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment The city deemed the application complete on October 8, 2025. The initial 60-day review deadline for a decision is December 7, 2025. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review. Background: Project Overview Seven Brews Coffee is proposing to construct a drive-thru coffee stand that serves made-to-order beverages from a small kiosk. The business does not serve food and does not have indoor seating. There are no exterior speakers for ordering; the building features a canopy for drive-up ordering Council Packet Page Number 214 of 254 J2 from a barista, where drinks are then delivered directly to the vehicle. Site Plan The proposed 510-square-foot coffee stand is situated within the existing parking lot at Half Price Books, on the west side, adjacent to White Bear Avenue. The coffee stand is located next to a 388- square-foot remote cooler and a trash enclosure. The site would be accessed through the parking lot off Lydia Avenue. The proposal has two drive-thru lanes and eight short-term parking stalls. Setbacks The building is required to be set back 30 feet from the property lines along White Bear Avenue and Lydia Avenue rights-of-way. There are no other building setbacks applicable to the project. The parking lot must be at least 15 feet from the property lines along White Bear Avenue and Lydia Avenue rights-of-way, and five feet from the south and east property lines. The parking and building setbacks are achieved to the north, west, and east property lines. However, the current plan shows the parking lane and canopy for the coffee stand encroaching on the south property line, which runs through the existing parking lot from White Bear Avenue and the building between Half Price Books and Michaels. Before obtaining a building permit, the applicant must submit a lot division application to adjust the south lot line or prepare an easement for review by the city. Building Elevations The one-story building features a pitched, angled roof and reaches a height of 19.8 feet at its tallest point. The proposed building materials are fiber cement in a combination of colors, including dark gray, shale brown, and Pacific blue. The metal trim and framing are sandstone colored. Signage The elevations show wall signage for the business. However, any signage on the property is subject to review by the city and requires a separate permit for the installation of signs. All site signage must meet the city’s sign code. Landscaping and Screening The proposed landscape plan shows that 13 trees would be removed, and six new trees would be planted. According to the environmental review, the applicant must submit a tree preservation plan and an updated landscape plan before a grading permit will be issued. Additional trees and landscaping should be installed throughout the site as part of the project. Parking City code does not specify a parking requirement for this proposed use; however, the code allows the community development director to review the parking requirements for a use similar to determining the space requirements. The applicant is showing eight stalls to accommodate short- term parking at the coffee business. For comparison, the City Code requires one parking stall for every 200 square feet of floor area for commercial use. Based on this type of use, the site would be required to have 2.5 parking stalls. The shopping center currently has 196 stalls for both Half Price Books and Michaels, and while much of the parking is unused, the site technically requires 207 stalls. The project will require the removal of 34 existing parking stalls, necessitating the applicant's request for a parking waiver for the overall site. Given that there are no parking issues on the site and a large amount of surface parking is available in this area of the city, staff are comfortable with the parking waiver request and Council Packet Page Number 215 of 254 J2 believe the number provided should be sufficient for both the existing businesses and the addition of the coffee stand. Lighting The applicant submitted a lighting plan; however, additional information is required for review. The lighting fixture sheets indicate that there are two types of exterior lights; however, there is insufficient information on the light specifications. The lighting plan must identify the type and location of all lighting. The elevations must show the area of any wall-mounted lighting. An updated lighting plan, which includes site and architectural plans, a detailed description of each luminaire, and a plan showing the light spread and footcandle levels, must be submitted to the city for review before a building permit can be issued. Commission Review Community Design Review Board October 21, 2025: The CDRB reviewed the design plans and parking waiver request, recommending approval. Department Comments Fire – Jerry Novak, Fire Marshal None Engineering – Jon Jarosch, Assistant City Engineer Please see the engineering review dated October 10, 2025 (attached). Environmental Health – Molly Wellens, Environmental Health Official The applicant must submit a plan review application and obtain an annual food license. Building – Randy Johnson, Building Official The proposed building must be constructed to meet the minimum requirements of the Minnesota State Building Code. 1)Accessible parking meeting the requirements of the Minnesota Accessibility Code Section 502.4 (Minnesota Rule 1341.0502 Subpart 2). 2)Prefabricated buildings must meet the requirements of Minnesota Rule 1361. 3)The water closet shall be provided with a clear floor space of 48 inches in front of it, as per Minnesota Rule 1341.0604. 4)The proposed buildings and structures are required to be provided with a minimum footing depth in accordance with Minnesota Rule 1303.1600. Environmental – Shann Finwall, Sustainability Coordinator, and Katelyn Bergstrom, Natural Resources Coordinator Before issuing the grading and building permits, the applicant shall submit for review: 1)A tree preservation plan that includes all significant specimen trees to be preserved, and calculations to determine the number of replacement trees required by the tree removal. 2)Revised landscape plan, detailing the location of seed and seed mix, and a three-year maintenance plan to ensure establishment. The revised landscape plan must replace non- native species with native or climate-resilient tree species, and bare-root trees with container trees. It should also include detailed tree planting instructions and preventative measures to ensure that invasive species are removed and not spread during construction. Council Packet Page Number 216 of 254 J2 PublicComments Staff sent a public hearing notice and application details to the properties within 500 feet of the subject property. No public comments were received. Reference Information Site Description Site Size: 2.07 Acres Surrounding Land Uses North: Commercial Retail South: Commercial Retail East: Multiple-Dwelling Residential West: Commercial Retail Planning Existing Land Use: Commercial Existing Zoning: Business Commercial Attachments: 1.Design Review and Parking Waiver Resolution 2.Overview Map 3.Future Land Use Map 4.Zoning Map 5.Application Narrative 6.Site and Elevation Plans 7.Engineering Review, dated October 10, 2025 8.CDRB Draft Meeting Minutes, dated October 21, 2025 9.Presentation Council Packet Page Number 217 of 254 Attachment 1 DESIGN REVIEW AND PARKING WAIVER RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Seven Brews Coffee has requested approval for a design review and a parking waiver to construct a drive-thru coffee stand on the property located at 2982 White Bear Avenue North. 1.02 The property located at 2982 White Bear Avenue North is legally described as: That part of the Southeast Quarter of the Northwest Quarter of Section 2, Township 29, Range 22, lying Easterly of the center line of White Bear Avenue and lying Northerly of the following described line and its Easterly and Westerly extensions: Commencing at said Northeast corner of the Southeast Quarter of the Northwest Quarter; thence South 00 degrees 56 minutes 16 seconds East, along said East line of the Southeast Quarter of the Northwest Quarter, a distance of 174.51 feet to the point of beginning of said line; thence South 89 degrees 03 minutes 44 seconds West, a distance of711.79 feet to the center line of White Bear Avenue as described in Document No. 1813704 and there terminating. Together with the benefit of the easements created pursuant to Operation and Easement Agreement dated August 23, 1999, recorded August 26, 1999 as Document Number 3265663 and First Amendment filed May 25, 2011 as Document Number 4281218. PIN: 022922240019 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing, or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly, and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures, and colors. 2.02 The community design review board reviewed this request on October 21, 2025, and voted to approve it. 2.03 The proposal meets the specific findings for design review approval. Council Packet Page Number 218 of 254 Attachment 1 Section 3. City Council Action. 3.01 On November 10, 2025, the City Council discussed this resolution. They considered reports and recommendations from the Community Design Review Board and City staff. 3.02 The above-described site and design plans are hereby ________ based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: 1.If the city has not issued a building permit for this project, repeat this review in two years. 2.The proposed building requires a building permit, and it must be constructed to meet the minimum requirements of the Minnesota State Building Code. The permit plans must address the code requirements as outlined in the building review comments. 3.The site requires 207 parking stalls, and the project will necessitate the removal of 34 parking stalls. However, a parking waiver has been approved, allowing the site to have a total of 173 parking stalls. The city must approve any additional changes to the site plan to alter parking. 4.The applicant must submit a plan review application to the environmental health official and obtain an annual food license. 5.The applicant must satisfy the requirements in the engineering review memo by Jon Jarosch, dated October 10, 2025. 6.Per city ordinance standards, all mechanical equipment and trash receptacles shall be screened from the view of all residential properties and adjacent public streets. 7.Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b.The applicant must provide a tree preservation plan and a revised landscape plan as outlined in the environmental review comments. c.The canopy structure cannot extend over the property line. The applicant can prepare an easement for the encroachment, which must be provided to the city for review, or apply to adjust the south lot line so that the canopy does not encroach over the lot line. Council Packet Page Number 219 of 254 Attachment 1 d.A copy of all shared agreements for the property and the neighboring properties. The property must have a cross-access and shared parking agreement in place with the adjacent properties. e.An updated lighting plan, including architectural plans, a detailed description of each luminaire, and a site plan showing the light spread at the property lines. The elevations must show the location of wall-mounted lighting. 8.The applicant shall complete the following before occupying the building: a.Replace any property irons that were removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 9.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety, or welfare. b.The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year, provided occupancy of the building occurs in the fall or winter, or within six weeks of occupancy if it occurs in the spring or summer. 10.All work shall follow the approved plans. The director of community development may approve minor changes. Council Packet Page Number 220 of 254 Attachment 2 TvckfduQbsdfm Council Packet Page Number 221 of 254 Attachment 3 Tvckfdu Qbsdfm Council Packet Page Number 222 of 254 Attachment 4 Tvckfdu Qbsdfm Council Packet Page Number 223 of 254 Attachment 5 KueberCoffeeMinnesota,LLC|7BrewFranchisee|445EMarketStSuite310,Louisville,KY40202 07/22/25 Via:UPS City of Maplewood 1830 County Road B East Maplewood, MN 55109 Attn: Community Development Department RE:Project Narrative - Proposed 7 Brew Coffee 2982 White Bear Ave, Maplewood, MN 55109 Seven Brew is a drive thruonly coffee concept that serves beverages and no food. We serve a variety of made to order beverages, including coffee, tea, Italian sodas, smoothies, shakes, energy drinks, and hot chocolate. We believe we are the face of a coffee revolution with our unique speed of service coupled with quality products. Our delicious drinks are made from the best ingredients, served by always energetic, upbeat, fun, and welcoming baristas, in a fast and consistent drive thru. Each one of our location’semployees between 40-50 high energy people that are sure to put a smile on guests’ faces! Our model takes up a small footprint of around half an acre to an acre with a 510 square foot prefabricated building. At Seven Brew, we offer drive thru only with two ordering lanes that help us process orders ultra-fast (think Chick-fil-A) to allow our guest to get in and out to tackle their day. There is no interior or exterior seating available. Our baristas greet guest at their vehicles with iPadand drinks are then delivered directly to the vehicles. There are no obnoxious speaker boxes, allour interactions are person to person. Our stands operate Sundaythru Thursday from 5:30 am to 10:00 pm and from 5:30 am to 11:00 pm on Friday and Saturday. Our thoughtfully designed building has a canopy that stems from each side to protect our employees and our guests from the weatherduring the ordering and delivery process. We do offer walk up ordering service, but this equatesto less than 1% of our sales and is typically used by first responders, which we offer a 50% discount too. We are proposingto develop a new outparcel in front of the Half Priced Books located at 2982 White Bear Ave, which is currently occupied by unused parking. We will be installing our 510 square foot prototype standthat is supported by a 388square foot remote cooler and storage structure. Both the stand and cooler structures are prefabricated in Springfield, Missouri and then trucked to the site, which expediates our construction timeline. Both the stand, cooler/storage structure, and dumpster enclosure are clad in an attractive and durable Nichiha fiber cement product. Council Packet Page Number 224 of 254 Attachment 5 KueberCoffeeMinnesota,LLC|7BrewFranchisee|445EMarketStSuite310,Louisville,KY40202 As the proposed coffee shop is going into an existing parking lot, the impervious surface will actually be slightly reduced from itscurrent condition. If youhavequestions or concerns about these items, please contact me at brian.evans@7brewteam.com or 502-528-1798. Best, Brian Evans Directorof Entitlements Council Packet Page Number 225 of 254 Attachment 5 KueberCoffeeMinnesota,LLC|7BrewFranchisee|445EMarketStSuite310,Louisville,KY40202 08/13/25 Via:UPS City of Maplewood 1830 County Road B East Maplewood, MN 55109 Attn: Community Development Department RE: Special Agreement (Parking Waiver) - Proposed 7 Brew Coffee 2982 White Bear Ave, Maplewood, MN 55109 I respectfully submit this justification statement in support of a request for a parking waiver to facilitate the placement of a7 Brew drive thru only coffeeshopwithin the existing parking lot of an established commercial development located at 2982 White Bear Ave.This proposed development would occupy a small footprint within the existing lot and operate exclusively as a drive-thru, without any indoor seating, customer parking, or pedestrian traffic. Justification for Parking Waiver 1.Minimal On-Site Parking Demand The proposed coffee shop will not offer interior seating or walk-up service and is intended solely for quick drive-thru transactions. As such, no customer parking is required, and there will be minimal on-site demand beyond a few short-term employee spaces, which can be accommodated within the existing development’s surplus parking area. 2.Efficient Use of Existing Parking Supply A recent review of the commercial center’s parking usage indicates that the lot is significantly underutilized throughout the day, including during peak hours. The reallocation of a small portion of this parking lot for a drive-thru structure will not negatively impact the parking availability for existing tenants or their customers. 3.No Adverse Impact on Adjacent Businesses The coffee shop's drive-thru queue will be strategically placed to avoid disruption of parking circulation or access to adjacent businesses. 4.Alignment with City Planning and Economic Development Goals This project supports Maplewood’s goals of promoting infill development and enhancing service offerings in existing commercial areas without unnecessary land expansion. The coffee shop will add a convenient amenity for area residents and visitors, create jobs, and activate an underused portion of the site. 5.Environmental and Aesthetic Considerations Repurposing a portion of an existing parking lot avoids unnecessary paving of greenfield areas, reduces stormwater runoff associated with excessive surface parking, and aligns with broader sustainability and low-impact development principles. Council Packet Page Number 226 of 254 Attachment 5 KueberCoffeeMinnesota,LLC|7BrewFranchisee|445EMarketStSuite310,Louisville,KY40202 Given the unique operational characteristics of a drive-thru-only coffee concept and the underutilization of the existing parking supply at this location, we respectfully request approval of the parking waiver. The project will have no negative impact on parking availability, traffic circulation, or adjacent businesses, and will enhance the vitality of the commercial center. If youhavequestions or concerns about these items, please contact me at brian.evans@7brewteam.com or 502-528-1798. Best, Brian Evans Directorof Entitlements Council Packet Page Number 227 of 254 Attachment 6 MAPLEWOOD, MN 55109 2982 WHITE BEAR AVENUE MAPLEWOOD, MN MN #PE-63514 AREA PLAN AUGUST 14, 2025 7 BREW COFFEE SHAWN WAYNE BARRY C0.2 ЉБ͵ЊЍ͵ЋЉЋЎ DATE: ENGINEER OF RECORD:NAME:LICENSE NO. PROJECT NUMBER:110 012 REVISION: CHISHOLM PKWY 2049 LYDIA AVE E JERONE C HOGNESS 2025 Toth and Associates, Inc. MN# 1063075500037 www.tothassociates.com 1550 E. REPUBLIC ROADSPRINGFIELD, MO 65804 PARCEL NO: 022922120019 © MAPLEWOOD, MN 55109-1459 ZONING: R2 DOUBLE DWELLING Ph: 417-888-0645 Fax: 417-888-0657 CHANG AN INC CHRIS RYAN OBANNON 2979 CHISHOLM PKWY N2963 CHISHOLM PKWY N PARCEL NO: 022922130028PARCEL NO: 022922130030 MAPLEWOOD, MN 55109-1421MAPLEWOOD, MN 55109-1421 ZONING: R1 SINGLE DWELLINGZONING: R1 SINGLE DWELLING YER VANG SALVATION ARMY 2043 LYDIA AVE E BLIA MOUA VANG 2080 WOODLYNN AVE E 2975 CHISHOLM PKWY N PARCEL NO: 022922120043 PARCEL NO: 022922130029 2997 CHISHOLM PKWY N2985 CHISHOLM PKWY N CHRISTOPHER R OBANNON PARCEL NO: 022922120018CONSTANCE A FRERICKS MAPLEWOOD, MN 55109-1418 PARCEL NO: 022922130026PARCEL NO: 022922130027MAPLEWOOD, MN 55109-1421 ZONING: F FARM RESIDENTIAL MAPLEWOOD, MN 55109-1459 ZONING: R1 SINGLE DWELLING MAPLEWOOD, MN 55109-1421 MAPLEWOOD, MN 55109-1421 ZONING: R2 DOUBLE DWELLINGZONING: R1 SINGLE DWELLING ZONING: R1 SINGLE DWELLING Call 811 or 1-800-252-1166 ARIEL STREET N www.gopherstateonecall.org 50 25 0 H. SCALE: 1" = 50' 2078 BEAM AVE E (R/W WIDTH VARIES) PARCEL NO: 022922130033 LYDIA AVENUE EAST ZONING: OPEN SPACE/PARK MAPLEWOOD, MN 55109-1406 FIRST TRUST CO OF ST PAUL 2030 LYDIA AVE E CB CONCORDIA LP PARCEL NO: 022922130032 MAPLEWOOD, MN 55109-1446 ZONING: PUD PLANNED UNIT DEVELOPMENT '18.214 42°1S E"20' WR WR W WR R W WR R WR W R 30.00' WATERMAIN MAINTENANCE EASEMENTPER DOC. NO. 3315320 (ITEMS 5& 8*) W R P L L P EW W "" ' 9 '7 7 ' 1 84'8 ' '5. 51 7 W4 .2 5 5 5.1 R 93° . 1 2 1°8 81 18 5 62 2 S 8 5= W = N =C W L = RR B C W CO 30.00' WATERMAIN MAINTENANCE EASEMENTPER DOC. NO. 3315320 (ITEMS 5& 8*) KW G CR N I A ' K 5B 1W RT AE P W SL P L R P S K G FORTE LLC C N I D W"14'80°1N A ' Y D 0 H B L 3 T'00.02 I E U 2980 WHITE BEAR AVE N S BPARCEL NO: 022922240024 JOSEPH E COMMERS LP W2982 WHITE BEAR AVE N MAPLEWOOD, MN 55109-1304W PARCEL NO: 022922240019 R R MAPLEWOOD, MN 55109-1305 ZONING: BC BUSINESS COMMERCIAL S E S "ZONING: BC BUSINESS COMMERCIAL 2 ' 5 ' S4 18 . 2 5 ° 8 4S 8 N S S S CO CO W W R P R L L P W S 2966 WHITE BEAR AVE N LITTLE NORTH FORK II LLCPARCEL NO: 022922240013 EMAPLEWOOD, MN 55109-1318 " W '6W R 95 'R ZONING: BC BUSINESS COMMERCIAL 1 3000 WHITE BEAR AVE N3 . 2 PARCEL NO: 0229222100270 ° MAPLEWOOD, MN 55109-13153 1 PLAZA 3000 PARTNERSHIP LLP 1 ZONING: SC SHOPPING CENTER 8 N CO P L L W P " ' W 9 W 6 R 1 '2 R . 1 5 5 3 ° 4 8 S 8 S W VORAN 108 PROP LLC 2950 WHITE BEAR AVE N PARCEL NO: 022922240003 MAPLEWOOD, MN 55109-1310 W CO CO WZONING: BC BUSINESS COMMERCIAL R R COCO T S E " W '2 O 75 ' P 9 8L . L 12P ° 9 4 1 8 E U N W C W R R O KK G G WCC N N I 'I A'A 0D5K BB S 3L1 ITRT W A UEE W R BSPS R PERMANENT HIGHWAY EASEMENTPER DOC. NO. 4209127 (ITEM 7) E P L L E ' "P 16PL 12WR ' . 4WR 5G 'TR 3N 151'90° W"2 °WR 0= 2WWR CR '1EU .S 4 11C41 8.351=66.8 N'3' 64 = . =B 0.13' 0 CBC R3°1S= E"20'5 6 = L 2=R '68.808 N89°59'07"E L .351= '58 S LP P L PL PL (R/W WIDTH VARIES) WHITE BEAR AVENUE MARNITZ INTEREST LLC 2965 WHITE BEAR AVE NZONING: NE NORTH END PARCEL NO: 022922240006 AGREE CENTRAL LLC MAPLEWOOD, MN 55109-1314 2989 WHITE BEAR AVE NZONING: NE NORTH END PARCEL NO: 022922240020 MAPLEWOOD, MN 55109-1314 3035 WHITE BEAR AVE MAPLEWOOD MALL DRIVE ZONING: NE NORTH END PARCEL NO: 022922210035 NO DICE PROPERTIES II LLC MAPLEWOOD, MN 55109-1316 MAPLEWOOD MALL DRIVE MAPLEWOOD MALL DRIVE 2945 WHITE BEAR AVE NZONING: NE NORTH END PARCEL NO: 022922240021 NORWEST PROPERTIES INC MAPLEWOOD, MN 55109-1314 Council Packet Page Number 228 of 254 Attachment 6 MAPLEWOOD, MN 55109 2982 WHITE BEAR AVENUE MAPLEWOOD, MN MN #PE-63514 SITE PLAN AUGUST 14, 2025 7 BREW COFFEE SHAWN WAYNE BARRY C2.1 ЉБ͵ЊЍ͵ЋЉЋЎ DATE: ENGINEER OF RECORD:NAME:LICENSE NO. PROJECT NUMBER:110 012 REVISION: LS S H CPL T A M 1 MA TCHLINE O SSS C S S 2025 Toth and Associates, Inc. MN# 1063075500037 www.tothassociates.com 1550 E. REPUBLIC ROADSPRINGFIELD, MO 65804 © S EVIRD E TAVIRP Ph: 417-888-0645 Fax: 417-888-0657 1 S W ' 0 R0 .' 0 3 0PL R. 29.50' 3 R 2 S O C 25.50' 19 ' 0 0 . 5 ' R 0 1 0 . 5 15 R W 16 R Call 811 or 1-800-252-1166 S S www.gopherstateonecall.org ' 0 0. 5 1 R 21 ' 0 0 . 01 3 R 25.00' 10 PL W R S 5 ' S ' 0 0 ' 0 .0 0 0 . . '3 07 1 0 1 R1 0 . 5 0 R H. SCALE: 1" = 10' 10.61' 10 14 W R13 ' S0 27.50' 5 . 1 413 S 1 ' 0 0 . 3 2 R 11 22 2.14'12 PL ' 0 16 0 .12 5 R W 14 19 E R S N I L S 'H 2 11.84' 0 . C 0 3 T A 27.00' M 2 MA 20TCHLINE 24 S W ' R 0 S 62.00'0 . 3 R PL W S W R W S W R PL S' 16 0 0 . 3 W R ' 0 ' 06 O . 3 6.50'. 3 C W 0 1 R R' 0 0 1.38' . O 5 C R 26 5.50'12.00' T K GS 'C N 0I WA 02 K12.25' B . ACRES 5RT 1 AE PS 0.45 3 PL W O R O T O C S C S.F. 6 19,486 27.50' UE W O T S W33.00' R40.69'17 21 25.00' T S 64.47' 2 W UE O 2.50'8 ST 7L P ST CONSTRUCTION TYPE: V-BCURB & GUTTER: 600 L.F.ASPHALT PAVEMENT: 11,685 S.F.8Ñ CONCRETE PAVEMENT: 1,170 S.F.4Ñ CONCRETE SIDEWALK: 1,030 S.F.COOLER/STORAGE SLAB:405 S.F.TURF GRASS SOD:2,385 S.F. BUILDING AND LOT DATA:PROJECT FOOTPRINTPROPOSED BUILDING (1 STORY) - RETAIL = 510 S.F.REMOTE COOLER= 338 S.F.QUANTITIES LANDSCAPING ROCK:915 S.F. 53.62' 19 7 W R 20 8 O T W UES 30.00' T 6.00' S 5 3 18 6.00' 8 W 9 R= 9,228 S. F.= 9,296 S. F. 12 12 O E U 167 12 T 8 S 2 W 25 W1 00.0 ' E UC 27.00'PL 10.52' 4 ±'5 W EC U ST 4 O W W RC E U 13.00''3.00' W0 5 . ' 1 C 0 1 5 R . 1 W 1 ' R 0W3.00' 30 .25 6 O 4.00' E 40,087 S.F. ÷ 200 S.F. = 207 PARKING SPACES REQUIRED.ARE THE RETAINING WALL TO THE SOUTH, THE RIGHT-OF-WAY 'PROPOSED USE:RESTAURANT WITH DRIVE THRU.ZONING:ZONING: BC BUSINESS COMMERCIAL.PARKING REQUIREMENTS:7 BREW:1 SPACE PER EMPLOYEE DURING LARGEST SHIFT = 6 STALLS.SHOPPING CENTER:1 SPACE PER 200 SQUARE FOOT OF FLOOR AREA =207 TOTAL PARKING SPACES REQUIRED.196 TOTAL EXISTING PARKING SPACES.34 REMOVED PARKING SPACES.8 PROPOSED PARKING SPACES.170 TOTAL PROPOSED PARKING SPACES.STORMWATER NOTES:PRE-PROJECT IMPERVIOUS AREA = 16,702 S. F.PRE-PROJECT PERVIOUS AREA TOTAL = 25,930 S. F.POST-PROJECT IMPERVIOUS AREA = 16,634 S. F.POST-PROJECT PERVIOUS AREA TOTAL = 25,930 S. F.NOTE:CALCULATIONS PROVIDED FOR IMPERVIOUS SURFACE LIMITSLINE TO THE WEST AND NORTH, AND THE SAW CUT LINE TO THEEAST. U 0 5 . W 4 1 R R C ' 1 0 4.00' 5 . 4PL 1 R W O 45.50' W R O ' 0 5 . 2 W 4 R C UE O 23 W PL R T K17.40' G O S'C N I 0 A )W A 0 D .B15 S2 L 0T E I 1920 E 3 I EE CU21 R S E UB A U V H N T E D I V W W R A W / A R I ( 120'± D W Y L C UE PL W CONCRETE CURB & GUTTER PER PLATE STR-1, SHEET C7.2.SIDEWALK PER DETAIL 2.02, SHEET C7.1.EDGE OF CONCRETE SLAB TO BE THICKENED CONCRETE PER STOOP/WALKEDGE DETAIL 2.04, SHEET C7.1.CONCRETE PAVEMENT PER CONCRETE PAVEMENT DETAILS 2.03 & 2.05, SHEET C7.1.REMOTE COOLER LOCATION, COOLER TO BE INSTALLED ON 4" THICK CONCRETE PADWITH THICKENED EDGE PER STRUCTURAL PLANS.BUILDING CANOPY OUTLINE.CANOPY COLUMNS LOCATIONS, TYPICAL.BUILDING FOUNDATION WALL AND FOOTING PER STRUCTURAL PLANS. REFER TODETAIL 2.07, SHEET C7.1 FOR FOUNDATION WALL ELEVATION.CONCRETE PAVEMENT FOR TRASH ENCLOSURE PER CONCRETE PAVEMENT DETAILS2.03 & 2.05, SHEET C7.1.TRASH ENCLOSURE AND GATE, PER ARCHITECTURAL PLANS.6' PIPE BOLLARD, TYPICAL PER DETAIL 2.09, SHEET C7.1.6' PIPE BOLLARD FOR GATE, PER STRUCTURAL PLANS.CONNECT TO EXISTING CURB.SIGN, SEE SHEET C6.1.ACCESSIBLE PATH FROM PARKING TO BUILDING.TYPE 4 ADA CURB RAMP PER DETAIL 2.14, SHEET C7.2.EXISTING CURB AND GUTTER, DO NOT DISTURB.EXISTING RETAINING WALL, DO NOT DISTURB.EXISTING FENCE, DO NOT DISTURB.EXISTING LIGHT POLE, TO REMAIN.30 FOOT BUILDING SETBACK LINE.DIMENSION FROM PROPERTY LINE TO NEAREST BUILDING STRUCTURE.TYPE 2 ADA CURB RAMP PER DETAIL 2.12, SHEET C7.2. INSTALL CURB TRANSITION PER DETAIL 2.15, SHEET C7.2.15 FOOT PARKING SETBACK LINE. R 1MATCH EXISTING PAVEMENT. 23456789 1120212223242526 101213141516171819 W KEY NOTES: C E U W R W EU E PL W E R U W E U W R GG G G TR PL E U W R G G G G G G W R WR WR WR WR RWRWWR EU E U EU EU EU EU EU ASPHALT PAVEMENT PER DETAIL 2.06, SHEET C7.1.CONCRETE SIDEWALKPER SIDEWALK DETAIL 2.02, SHEET C7.1.CONCRETE PAVEMENTPER CONCRETE PAVEMENT DETAIL 2.03 AND 2.05, SHEET C7.1.COOLER/STORAGE PADPER STRUCTURAL PLANS.SPILL CURBPER DETAIL 2.01, SHEET C7.1.TURF GRASS SOD.INSTALL PER SUPPLIER'S INSTALLATION INSTRUCTIONS.LANDSCAPE ROCK.PLACE 3" OF 1" - 2" RIVER ROCK OVER COMMERCIAL GRADE WEED FABRIC. ======= )SEIRAV HT DIW W/R( EUNE VA RAEB E TIHW HATCH LEGEND: Council Packet Page Number 229 of 254 Attachment 6 MAPLEWOOD, MN 55109 2982 WHITE BEAR AVENUE MAPLEWOOD, MN MN #PE-63514 AUGUST 14, 2025 7 BREW COFFEE C5.1 SHAWN WAYNE BARRY LANDSCAPE PLAN ЉБ͵ЊЍ͵ЋЉЋЎ DATE: ENGINEER OF RECORD:NAME:LICENSE NO. PROJECT NUMBER:110 012 REVISION: LS S H CPL T A M MATCHL INE O SS SS C S 1 2025 Toth and Associates, Inc. MN# 1063075500037 www.tothassociates.com 1550 E. REPUBLIC ROADSPRINGFIELD, MO 65804 © S EVIR D ETAVIRP Ph: 417-888-0645 Fax: 417-888-0657 S W R PL 3 S O C 1 1 W R Call 811 or 1 1-800-252-1166 S S www.gopherstateonecall.org 3 1 10 PL W R S 5 S 2 0 H. SCALE: 1" = 10' 3 W R S S PL W E R S N I L S H C T A M 1 MATCH LINE S W R S PL 1 W S W 35'X20' HT x SP R (HT x SP) MATURE SIZE APPROXIMATE W S AND SIZE 2" CAL. B&B25'X25'2" CAL. B&B CONDITION W R PL 34 S QUANTITY PROVIDED W 1 O 4 3 C W R SITE LANDSCAPING:510 IN(B) CUMULATIVE CALIPER EXISTING0 IN(D) CUMULATIVE CALIPER SAVED\[((A/B-0.2)×C)×A\] - \[D/2\] = REPLACEMENT CALIPER 134 IN(A) CUMULATIVE CALIPER REMOVED1.5 (C) TREE REPLACEMENT CONSTANTINCHES = 12.6 IN = 7 TREES O QUANTITY REQUIRED C T K G S 'C N W0I A 0 K .B 5RT 1 AE PS PL W O R T OO S CC PLANTING LIST UE W O T S W R =TM ( THREE-FLOWERED MAPLE )=SS ( SWISS STONE PINE ) PLANTING KEY T S W UE O ST L P ST 1 COMMON NAME (SCIENTIFIC NAME) W R TURF GRASS SOD.WEED FABRIC. INSTALL PER SUPPLIER'S INSTALLATION INSTRUCTIONS.LANDSCAPE ROCK.PLACE 3" OF 1" - 2" RIVER ROCK OVER COMMERCIAL GRADE == CANOPY TREESTHREE-FLOWERED MAPLE ( ACER TRIFLORUM )EVERGREEN TREESSWISS STONE PINE ( PINUS CEMBRA ) O WT AREAS FROM TURF AREAS. INSTALL HEAVY DUTY METALEDGING (MIN 3/16" THICK) TOSEPARATE LANDSCAPE PLANTING S UE T TFSS S TYPE 1EXISTING TREE. 215' PARKING SETBACK3 HATCH LEGENDKEY NOTES: W R O E U T S W W E C UPL W EC U ST O W W RC E U W C W W O E U W R C PL W O 2 W R O W C UE Y AREAS WHERE GROWTH HAS NOT BECOME ESTABLISHED DURING THE NEXT O IONS SHALL BE TAKEN NOT TO DISTURB OR DAMAGE SUCH IMPROVEMENTS. REFER TO NE WHENEVER WORK IS COMPLETE REGARDLESS OF THE SEASON. WHENEVER SEEDING TUTE MIN. QUALITY REQUIREMENTS FOR PLANT MATERIAL. OMPLETION. CONTRACTOR SHALL MAKE ALL REPLACEMENTS PROMPTLY (AS PER WVE APPROVE ALL STAKING PRIOR TO INSTALLATION. JURISDICTION OVER THE LANDSCAPE IMPROVEMENTS INCLUDED IN THIS SET OF DRAWINGS.JURISDICTION OVER THE IRRIGATION IMPROVEMENTS INCLUDED IN THIS SET OF DRAWINGS. PL R T G PLAN SHALL REQUIRE THE WRITTEN APPROVAL OF THE ARCHITECT PRIOR TO INSTALLATION. O S )W A S E E I E C R E U A U V N H T E D I1 V W W R A W / A R I ( D W Y L C UE 1 PL W R W C E U W R W EU E PL W E R U W E U W R GG G G TR PL E U W R G G G G G G W R W R WR WR WRRWRWR W EU EU EU EU EU EU EU A. 2 PARTS BY VOLUME TOPSOIL. B. 1 PART BY VOLUME BROWN RIVER SAND.C. 1 PART BY VOLUME PEAT MOSS.D. 1 LB. COMMERCIAL FERTILIZER PER C.Y. OF MIX. )SEI RAV HTDIW W/R( EUN AND LOCAL GOVERNING BODIES. CONFIRM AND INSTALL SUFFICIENT QUANTITIES TO COMPLETE THE WORK AS DRAWN.ARCHITECT AND OWNER.AND MULCH IS INSTALLED OUTSIDE THE PERMANENT SEEDING SEASON, THE CONTRACTOR SHALL BE RESPONSIBLE FOR REPLANTING AND MULCHING AN EVA RAEB EGENERAL LANDSCAPING NOTES CIVIL DRAWINGS FOR PROPOSED AND EXISTING UTILITY LOCATIONS.DIRECTION OF OWNER).PERMANENT SEASON. TIHW 4.ALL TREES SHALL BE CALIPERED AND UNDERSIZED TREES SHALL BE REJECTED. 1.CONTRACTOR SHALL VERIFY THE LOCATION OF ALL UTILITY LINES AND OTHER ABOVE OR BELOW GROUND OBSTRUCTIONS SO THAT PROPER PRECAUT2.STANDARDS SET FORTH IN "AMERICAN STANDARDS FOR NURSERY STOCK" REPRESENT GENERAL GUIDELINE SPECIFICATIONS ONLY AND WILL CONSTI3.THE ARCHITECT OR OWNER'S REPRESENTATIVE RESERVES THE RIGHT TO REJECT ANY PLANT MATERIAL NOT MEETING SPECIFICATIONS.5.SPECIFIED CALIPER MEASUREMENT FOR TREES SHALL BE MEASURED AT 6" ABOVE THE GRADE.6.ANY MATERIAL WHICH DIES OR DEFOLIATES PRIOR TO ACCEPTANCE OF THE WORK SHALL BE PROMPTLY REMOVED AND REPLACED.7.CONTRACTOR IS RESPONSIBLE FOR SOIL SAMPLING AND TESTING TO DETERMINE EXACT FERTILIZER REQS.8.PLANTS AND OTHER MATERIALS ARE QUANTIFIED AND SUMMARIZED FOR THE CONVENIENCE OF THE CITY9.BACKFILL TREE AND SHRUB PITS WITH A PREPARED PLANTING MIX AS FOLLOWS U.N.O.:10.ALL TREE PITS SHALL RECEIVE A MINIMUM OF 24" OF THE SPECIFIED PLANTING MIX.11.ALL PLANTINGS SHALL BE MULCHED WITH A 3"-4" LAYER OF SHREDDED HARDWOOD MULCH AFTER INSTALLATION OF PLANT MATERIAL.12.ALL SHRUB PLANTING MATERIAL SHALL MEASURE A MIN. OF 18" IN HEIGHT AT THE TIME OF PLANTING.13.THE PLAN IS SUBJECT TO CHANGES BASED ON PLANT SIZE AND MATERIAL AVAILABILITY. ANY DEVIATION TO THE APPROVED FINAL LANDSCAPIN14.KILL AND REMOVE ALL EXISTING WEEDS FROM THE SITE AREA PRIOR TO PLANTING.15.REFER TO SITE GRADING PLAN FOR FINISH GRADES.16.THE CONTRACTOR IS RESPONSIBLE FOR COMPLETELY MAINTAINING THE WORK (INCLUDING BUT NOT LIMITED TO: WATERING, MULCHING, SPRAYING, FERTILIZING, ETC.) OF ALL PLANTINGS UNTIL TOTAL ACCEPTANCE OF THE WORK BY THE17.CONTRACTOR WILL STAKE OR MARK ALL PLANT MATERIAL LOCATIONS PRIOR TO INSTALLATION. CONTRACTOR SHALL HAVE OWNER'S REPRESENTATI18.THE LANDSCAPE CONTRACTOR SHALL COMPLETELY GUARANTEE ALL WORK FOR A PERIOD OF ONE YEAR BEGINNING AT THE DATE OF SUBSTANTIAL C19.REFER TO SITE PLAN FOR GROUND COVERING REQUIREMENTS.20.SEEDED AREAS SHALL BE REASONABLY SMOOTH AND FREE FROM STONES, ROOTS, OR OTHER DEBRIS.21.SODDED AREAS SHALL BE INSTALLED PER SUPPLIER'S INSTALLATION INSTRUCTIONS.22.PERMANENT SEEDING SEASON RUNS FROM MARCH 1ST TO JUNE 1ST AND SEPTEMBER 15TH TO NOVEMBER 1ST. SEEDING AND MULCHING MUST BE DO23.IT IS THE CONTRACTORS RESPONSIBILITY TO SUBMIT AND OBTAIN THE REVIEW AND APPROVAL FROM THE LOCAL GOVERNMENT AGENCY THAT HAS 24.IT IS THE CONTRACTORS RESPONSIBILITY TO SUBMIT AND OBTAIN THE REVIEW AND APPROVAL FROM THE LOCAL GOVERNMENT AGENCY THAT HAS Council Packet Page Number 230 of 254 Attachment 6 MAPLEWOOD, MN 55109 2982 WHITE BEAR AVENUE MAPLEWOOD, MN MN #PE-63514 STRIPING PLAN AUGUST 14, 2025 7 BREW COFFEE C6.1 SHAWN WAYNE BARRY ЉБ͵ЊЍ͵ЋЉЋЎ DATE: ENGINEER OF RECORD:NAME:LICENSE NO. PROJECT NUMBER:110 012 REVISION: LS S H CPL T A M MATCHL INE O SS SS C S 2025 Toth and Associates, Inc. MN# 1063075500037 www.tothassociates.com 1550 E. REPUBLIC ROADSPRINGFIELD, MO 65804 © S EV IRD ETAVIRP Ph: 417-888-0645 Fax: 417-888-0657 S W R PL S O C W12 R Call 811 or 1-800-252-1166 S S www.gopherstateonecall.org 10 PL W R S 5 S ' 0 0 . 66 1 R 0 H. SCALE: 1" = 10' W R S S 9 PL 12 9 W E R S N I L S H C T A M MATCH LINE 2 S W R S PL ' 0 0 . 9 W 7 S W 19.25' R ' 3 2 . 2 1 2 5 W S 8 W R ' 3 PL 7 . 5 2 11 S 10 W 5 19.22' O 127.81' C W R O C T S W PL W O R T OO S CC WHITEPANTONE 000CBLUEPANTONE 293BLUEPANTONE 293G: 255B: 255G: 61B: 165G: 36B: 50 REDPANTONE 202PMS 000CR: 255HEX: FFFFFFPMS 293R: 0HEX: 003DA5PMS 202R: 138HEX: 8A2432 UEASPHALT PAINT COLORS: PARKING LOT STRIPING COLORS & PAINTCONCRETE PAINT COLORS: W O T S W 133° R 1'-5" ' 0 T 0 . S 1 93° R 2'-10"2'-10" 2 3 W UE O ST L 1'-5" P ST 4 TRAFFIC PAINT TYPE:SHERWIN-WILLIAMS PROOR AN APPROVED EQUAL. PAK, SETFAST, HOTLINE W 1'-4"1'-0"1'-0"1'-0"1'-0"1'-0" R O WT S UE 2.00' T S 12.50'12.50' 29.04' W PARKING LOT STRIPING COLORS & PAINT 3 R O 13E U T S 6.02 .01W W'00 E C UPL 2.00' W 12.50'12.50' EC U ST O W W RC E U W 2 31.25" C 48"12" W W ' 0 5 O . 9 2 R E U W 2 R C 43.5" 5 PL 108" (TYPICAL) W O 4" WIDE STRIPING (TYP.) ' 0 5 . 9 22.00' R W 5 R 31.25" 4.00' O W C UE O W ADA ACCESSIBLE PARKING SYMBOL PL R T O S 6.01 )W A S E E I E C R E U A U V N H T E D I V W W R A W / A R I ( D W Y L C UE PL W R W C E U ALIGN 4" SOLID BLUE CROSS WALK MARKER WITH SLIDING DOOR PANEL AT FRONT OPENING.4-INCH SOLID BLUE PAVEMENT MARKER, TYPICAL. MIDLINES SPACE AT 24" O.C.48-INCH TALL "LANE #" PAINTED IN WHITE.4-INCH SOLID BLUE PAVEMENT MARKER.4-INCH SOLID WHITE PAVEMENT MARKER FOR PARKING, TYPICAL.ADA VAN ACCESSIBLE SIGN PER DETAIL 6.03, SHEET C7.1. BLUE PAINTED ADA ACCESSIBLE PARKING SYMBOL PER DETAIL 6.01 THIS SHEET.SOLID WHITE TRIPLE ARROW PAVEMENT MARKER, PER DETAIL 6.02 THIS SHEET.12" SOLID RED STOP BAR WITH 48-INCH TALL "STOP" TEXT PAINTED IN RED.SOLID WHITE DIRECTIONAL ARROW PAVEMENT MARKING."NO PARKING" PAINTED IN ACCESS AISLE, ALL CAPITAL LETTERS < 12-INCHHEIGHT LETTERS, 2-INCH STROKE.DIRECTIONAL SIGN. W R 1 23456789 11 101213PYLON SIGN. KEY NOTES: W EU E PL W E R U W E U W R GG G G TR PL E U W R G G G G G G W R W R WR WR WRRWRWR W EU EU EU EU EU EU EU ASPHALT PAVEMENT PER DETAIL 2.06, SHEET C7.1.CONCRETE SIDEWALKPER SIDEWALK DETAIL 2.02, SHEET C7.1.CONCRETE PAVEMENTPER CONCRETE PAVEMENT DETAIL 2.03 AND 2.05, SHEET C7.1.COOLER/STORAGE PADPER STRUCTURAL PLANS. ==== )SEI RAV HTDIW W/R( EUN EVA RAEB E TIHW HATCH LEGEND: Council Packet Page Number 231 of 254 Attachment 6 SOUTH EAST NORTH EAST 7'-6 3/4" 19'-8" 16'-8"3'-0" "0-'21 11'-0" 10'-9 1/4" Council Packet Page Number 232 of 254 Attachment 6 "7-'7 3'-0" "0-'3 16'-8" NORTH SOUTH Council Packet Page Number 233 of 254 Attachment 6 MAPLEWOOD, MN 55109 P (417) 530-4321 SPRINGFIELD, MO 65807 2215 W CHESTERFIELD BLVD, SUITE 01 2982 WHITE BEAR AVE 25149 7BMM 1032 60997 7 BREW COFFEE ADAM KREHER JULY 10, 2025 EXTERIOR ELEVATIONS ЉАΉЊЏΉЋЉЋЎ SIGNAGE SHOWN IS FOR REPRESENTATION AND COORDINATION ONLY. REFER TO PERMITTED SIGN PACKAGE FOR PRECISE LOCATION AND SIGNAGE QUANTITY MP-2 STANDING SEAM ROOF PANELLED FLEX LIGHT; SEE MEPRTU, REFER TO MEPPL-2MP-3 COPING CAPOVERFLOW ROOF SCUPPER DRAINROOF SCUPPER DRAIN - TYP OF 2COOLER BEYONDLED FLEX LIGHT; SEE MEPCANOPY TO BE PROVIDED AND INSTALLED BY BUILDING MANUFACTURERINTERNAL DOWNSPOUTMP-2 TUBE COLUMNSELECTRICAL METERELECTRICAL PANELFROST PROOF HOSE BIBBPL-1 MP-2 STANDING SEAM ROOF PANELSLED FLEX LIGHTMP-2 FASCIAROUND STOREFRONT SIGN; SUPPLIED AND INSTALLED BY SIGN CONTRACTORMP-3 SOFFIT PANELSPL-2MP-5 BRAKE METAL TRIM1" INSULATED TEMPERED THERMAL WINDOWS W/ LOW-E GLASS, CLEAR. REFER TO A4.1 FOR ENERGY COMPLIANCE INFORMATIONINTERNAL DOWNSPOUTMP-2 TUBE COLUMN (TYP)LIGHT TUBE LIGHT MOUNTED TO COLUMN AT 6" A.F.F.; SEE MEP DRAWINGS 1' - 3" 4 1/2" 1' - 9" 3" 4' - 10" 201 1' - 9" 1' - 3 1/2" 5 A3.1 1' - 6"VENT 1 1 A3.1 A3.1 101a 3' - 4" 6' - 0" 3' - 8" 4' - 10" MP-2 FASCIAMP-4 COPING CAPEXTERIOR WEATHER PROOF OUTLET; SEE MEPALL DATA PLATES, STATE INSIGNIAS, AND INSPECTION STICKERS ARE TO BE LOCATED IN ELECTRICAL PANEL BOXINTERNAL DOWNSPOUTDOWNSPOUTMP-2 TUBE COLUMNSSCREENING BEYONDKNOX KEY BOXEXTERIOR WEATHER PROOF OUTLET; SEE MEP PL-1INTERNAL DOWNSPOUTLIGHT TUBE LIGHT MOUNTED TO COLUMN AT 6" A.F.F.; SEE MEP DRAWINGS CANOPY TO BE PROVIDED AND INSTALLED BY BUILDING MANUFACTURERLED FLEX LIGHTCOOLER BEYONDADDRESS NUMBERS TO BE 8" TALL x 2" BRUSH STROKEMP-2 TUBE COLUMN (TYP) 3/8" = 1'-0" 3/8" = 1'-0" EXTERIOR ELEVATION - FRONTEXTERIOR ELEVATION - BACK ROOF BEARING119' - 8"B.O. CANOPY108' - 10 13/16"GROUND LEVEL100' - 0" ROOF BEARINGT.O. PARAPET WALLB.O. CANOPYGROUND LEVEL 119' - 8"112' - 0"108' - 10 13/16"100' - 0" 12 Council Packet Page Number 234 of 254 Attachment 6 MAPLEWOOD, MN 55109 P (417) 530-4321 SPRINGFIELD, MO 65807 2215 W CHESTERFIELD BLVD, SUITE 01 2982 WHITE BEAR AVE 25149 7BMM 1032 60997 7 BREW COFFEE ADAM KREHER JULY 10, 2025 EXTERIOR ELEVATIONS ЉАΉЊЏΉЋЉЋЎ SIGNAGE SHOWN IS FOR REPRESENTATION AND COORDINATION ONLY. REFER TO PERMITTED SIGN PACKAGE FOR PRECISE LOCATION AND SIGNAGE QUANTITY MP-3 COPING CAP MP-1 METAL SIDING LED FLEX LIGHTMP-2 FASCIAMP-3 SOFFIT PANELSROUND SIGN; SUPPLIED AND INSTALLED BY SIGN CONTRACTORPL-27 BREW SIGN; TYP EACH SIDELED FLEX LIGHTCANOPY TO BE PROVIDED AND INSTALLED BY BUILDING MANUFACTURER1" INSULATED TEMPERED THERMAL WINDOWS W/ LOW-E GLASS, CLEAR. REFER TO A4.1 FOR ENERGY COMPLIANCE INFORMATIONPL-1 PL-1 2' - 10" MP-3 COPING CAPCANOPY TO BE PROVIDED AND INSTALLED BY BUILDING MANUFACTURERLED FLEX LIGHT 1 A3.2 10' - 0" 101c HEIGHT OF #7 3' - 2" ICE MACHINE CONDENSER PROVIDED BY OWNER. CONTRACTOR TO INSTALL BEHIND PROVIDED RTU SCREENING 1" INSULATED TEMPERED THERMAL WINDOWS W/ LOW-E GLASS, CLEAR. REFER TO A4.1 FOR ENERGY COMPLIANCE INFORMATION MP-4 COPING CAP TOP OF TIC AND WORDS TO BE LEVEL AND ALIGNEDLED FLEX LIGHTMP-2 STANDING SEAM METAL ROOF PANEL TOP OF TIC AND WORDS TO BE LEVEL AND ALIGNEDMP-2 STANDING SEAM METAL ROOF PANELBUILDING MANUFACTURER TO PROVIDE FLASHING FROM COOLER TO CANOPYMP-4 COPING CAP 101d HEIGHT OF #7 3' - 2" 101b ICE MACHINE CONDENSER PROVIDED BY OWNER. CONTRACTOR TO INSTALL BEHIND PROVIDED RTU SCREENINGPL-1 10' - 0" 1 A3.2 2' - 10" MP-3 COPING CAPCANOPY TO BE PROVIDED AND INSTALLED BY BUILDING MANUFACTURERLED FLEX LIGHT; SEE MEPMP-3 COPING CAPREMOTE COOLER 3/8" = 1'-0" 3/8" = 1'-0" EXTERIOR ELEVATION - LEFT SIDEEXTERIOR ELEVATION - RIGHT SIDE MP-2 FASCIAMP-3 SOFFIT PANELSROUND SIGN - SUPPLIED AND INSTALLED BY SIGN CONTRACTORPL-2LED FLEX LIGHT; SEE MEPCANOPY TO BE PROVIDED AND INSTALLED BY BUILDING MANUFACTURER1" INSULATED TEMPERED THERMAL WINDOWS W/ LOW-E GLASS, CLEAR. REFER TO A4.1 FOR ENERGY COMPLIANCE INFORMATIONPL-1 GROUND LEVEL 100' - 0" ROOF BEARINGT.O. PARAPET WALLT.O. WALLB.O. CANOPY 119' - 8"112' - 0"111' - 0"108' - 10 13/16" 12 ROOF BEARING119' - 8"T.O. PARAPET WALL112' - 0"T.O. WALL111' - 0"B.O. CANOPY108' - 10 13/16"GROUND LEVEL100' - 0" Council Packet Page Number 235 of 254 Attachment 6 MAPLEWOOD, MN 55109 P (417) 530-4321 SPRINGFIELD, MO 65807 2215 W CHESTERFIELD BLVD, SUITE 01 2982 WHITE BEAR AVE 25149 7BMM 1032 60997 7 BREW COFFEE ADAM KREHER JULY 10, 2025 ЉАΉЊЏΉЋЉЋЎ TRASH ENCLOSURE DETAILS MP-3 COPING CAPPL-1FINISH GRADE 13' - 4" 6" BOLLARD, REFER TO STRUCTURALHOOP CLAMPS, NO ON-SITE WELDING.MP-1HOOP CLAMPS, NO ON-SITE WELDING.GATE FRAME ASSEMBLYCONCRETE PAD, REFER TO SITE DEVELOPMENT FOR TYPE ANDLOCATION. NOTE: ALL FIXED ASSEMBLIES TOBE FILLET WELDED. BACK SIDE 1/2" = 1'-0" TRASH ENCLOSURE - SIDE ELEVATION 6' - 0" FRONT POST ELEVATION 4' - 7"10"6"6" 3 6' - 9" 2 1/2" 1 1/2" HEAVY-DUTYDOUBLE GATESENTRY LATCH.FINISH GRADE. GATE FRAME: 2" X 6" 14 GA STEEL TUBE FRAMEMP-11" STEEL ANGLEHOOP CLAMPS, NO ON-SITE WELDING.REFER TO POST ELEVATIONS6" DIAMETER BOLLARD, REFER TO STRUCTURAL1" x 2" STEEL TUBEGATE PINCANE BOLT HOLDERCANE BOLT GUIDE1" DIA. ROD SLEEVECONCRETE PAD, REFER TO SITE DEVELOPMENT PLAN FOR TYPE AND LOCATIONHINGE POST: TUBE STEEL4" x 4"x 1/4" WITH 1/4" CAP PLATE1" x 2" TUBE STEEL1" L ANGLE3" LONG STEEL PIPE ROD GUIDES WITH 1/4" ATTACHMENT PLATE.CANE BOLTS: 3/4" DIA. BENTROD 4" x 3-4" LONG PROVIDE 1" DEEP SLEEVE IN PAVEMENT AT CLOSE AND 90 DEGREE OPEN POSITIONS FOR CANE BOLTS 1' - 6" 1' - 6" CONCRETE 6" FILLED BOLLARD, 7' - 8" 7' - 7 1/2" 1' - 6" PLAN SECTION FRONT ELEVATION 1' - 6" 6"6" 7 1/2" REFER TO STRUCTURAL 1' - 4" 2 1/2" 6' - 0" 9"6' - 0"REFER TO STRUCTURAL1' - 0" 1/2" = 1'-0" 3/4" = 1'-0" TRASH ENCLOSURE - FRONT ELEVATIONTRASH ENCLOSURE GATE DETAILS Copy 1 6' - 9" 26 TRASH ENCLOSURE BOLLARDS PER STRUCTURALPRE-FABRICATED WALL PANELS. 4 A6.1 A6.1 PREFABRICATED ENCLOSURE.CONCRETE PAD PER CIVIL. 3 PL-1FINISH GRADE 13' - 4" 6" 7 1/2" 1' - 9 1/4" 5' - 6 3/4" 5 A6.1 2 A6.1 17' - 0"15' - 5"16' - 0"16' - 8" 5' - 10 1/2" 13' - 5 1/2" 8 CUBIC YARD DUMPSTER BY OTHERS. 1' - 9 1/4"3' - 1 3/4" 5' - 6 3/4" 2' - 4" 1' - 9 1/4" 7 1/2" 6" 1/2" = 1'-0" 1/2" = 1'-0" TRASH ENCLOSURE - SECTION DETAILTRASH ENCLOSURE - BACK ELEVATION 4' - 11"4' - 11"3' - 11" 1/2" = 1'-0" TRASH ENCLOSURE 14' - 6" 6' - 9" 45 3 1 SIM A6.1 Council Packet Page Number 236 of 254 Attachment 6 Nicholasville, KY Council Packet Page Number 237 of 254 Attachment 7 Engineering Plan Review PROJECT: Seven Brew Coffee 2982 White Bear Avenue PROJECT NO: 25-28 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 10-10-2025 PLAN SET: Civil plans dated 8-14-2025 REPORTS: None The applicant is seeking design review for the construction of a drive-thru coffee stand, along with associated site amenities, at 2982 White Bear Avenue. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management The amount of disturbance on this site is less than ½ acre and the project proposes to reduce impervious surfaces. As such, the project is not subject to the City’s stormwater quality requirements. 1)It is recommended that the new catch-basin include a minimum 3-foot deep sump to aid in removing sediment from stormwater runoff prior to discharge into the nearby pond. Removing sediment from a catch-basin is more cost-effective than pond dredging in the future. Grading and Erosion Control 2)All slopes shall be 3H:1V or flatter. 3)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sediment or debris. 4)Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 5)All pedestrian facilities shall be ADA compliant. Council Packet Page Number 238 of 254 Attachment 7 6)The total grading volume (cut/fill) shall be noted on the plans. Sanitary Sewer and Water Service 7)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. A SAC determination is required. 8)All modifications to the water system shall be reviewed by Saint Paul regional Water Services. All requirements of SPRWS shall be met. 9)All new sanitary sewer service piping shall be schedule 40 PVC or SDR35 or approved superior material. 10)Cleanouts are required on the sanitary sewer service every 100 feet and at all bend locations. 11)Insulation is recommended above the sanitary sewer service in locations with less than 6-feet of cover. Other 12)This project shall be reviewed by Ramsey County. 13)All work within the rights-of-way along Lydia Avenue and White Bear Avenue shall be require a right-of-way permit from Ramsey County. 14)A cross-access agreement is required between this property and adjacent properties. A copy of this agreement, along with any other related agreements (parking, utility access, etc.) shall be provided to the City. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 15)Grading and erosion control permit 16)Storm Sewer Permit 17)Sanitary Sewer Permit -END COMMENTS - Council Packet Page Number 239 of 254 Attachment 8 MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, October 21, 2025 City Hall, Council Chambers 1830 County Road B East E.NEW BUSINESS 1.Design Review and Parking Waiver Resolution, Seven Brews Coffee, 2982Design Review and Parking Waiver Resolution, Seven Brews Coffee, 2982Design Review and Parking Waiver Resolution, Seven Brews Coffee, 2982 White Bear Avenue North Elizabeth Hammond, Planner, gave the presentation. Andrew Commers, Maple Branch, Elizabeth Hammond, Planner, gave the presentation. Andrew Commers, Maple Branch, Elizabeth Hammond, Planner, gave the presentation. Andrew Commers, Maple Branch, LLC,addressed the board and answered questions. Vice Chairperson Oszmanmoved toapprove a design review and parking waiver approve a design review and parking waiver approve a design review and parking waiver resolution for a drive-thru coffee stand at 2982 White Bear Avenue North, subject to thru coffee stand at 2982 White Bear Avenue North, subject to thru coffee stand at 2982 White Bear Avenue North, subject to certain conditions of approval. DESIGN REVIEW AND PARKING WAIVER RESOLUTIONN REVIEW AND PARKING WAIVER RESOLUTIONN REVIEW AND PARKING WAIVER RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:ESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:ESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Seven Brews Coffee has requested approval of a design review to construct a rews Coffee has requested approval of a design review to construct a rews Coffee has requested approval of a design review to construct a drive-thru coffee stand on the property at 2982 White Bear Avenue North.thru coffee stand on the property at 2982 White Bear Avenue North.thru coffee stand on the property at 2982 White Bear Avenue North. 1.02The property located at 2982 White Bear Avenue North is legally described as: ty located at 2982 White Bear Avenue North is legally described as: ty located at 2982 White Bear Avenue North is legally described as: That partThat partThat part of the Southeast Quarter of the Northwest Quarter of Section 2, of the Southeast Quarter of the Northwest Quarter of Section 2, of the Southeast Quarter of the Northwest Quarter of Section 2, Township 29, Range 22, lying Easterly of the center line of White Bear Avenue Township 29, Range 22, lying Easterly of the center line of White Bear Avenue Township 29, Range 22, lying Easterly of the center line of White Bear Avenue and lying Northerly of the following described line and its Easterly and Westerly and lying Northerly of the following described line and its Easterly and Westerly and lying Northerly of the following described line and its Easterly and Westerly extensions: Commencingextensions: Commencingextensions: Commencingat said Northeast corner of the Southeast Quarter of at said Northeast corner of the Southeast Quarter of at said Northeast corner of the Southeast Quarter of the Northwest Quarter; thence South 00 degrees 56 minutes 16 seconds East, the Northwest Quarter; thence South 00 degrees 56 minutes 16 seconds East, the Northwest Quarter; thence South 00 degrees 56 minutes 16 seconds East, along said East line of the Southeast Quarter of the Northwest Quarter, a along said East line of the Southeast Quarter of the Northwest Quarter, a along said East line of the Southeast Quarter of the Northwest Quarter, a distance of 174.51 feet to the point of beginning of said line; thence South 89 distance of 174.51 feet to the point of beginning of said line; thence South 89 distance of 174.51 feet to the point of beginning of said line; thence South 89 degrees 03 minutes 44 seconds West, a distance of711.79 feet to the center line degrees 03 minutes 44 seconds West, a distance of711.79 feet to the center line degrees 03 minutes 44 seconds West, a distance of711.79 feet to the center line of White Bear Avenue as described in Document No. 1813704 and there of White Bear Avenue as described in Document No. 1813704 and there of White Bear Avenue as described in Document No. 1813704 and there terminating. Together with the benefit of the easements created pursuant to terminating. Together with the benefit of the easements created pursuant to terminating. Together with the benefit of the easements created pursuant to OperaOperaOperation and Easement Agreement dated August 23, 1999, recorded August tion and Easement Agreement dated August 23, 1999, recorded August tion and Easement Agreement dated August 23, 1999, recorded August 26, 1999 as Document Number 3265663 and First Amendment filed May 25, 26, 1999 as Document Number 3265663 and First Amendment filed May 25, 26, 1999 as Document Number 3265663 and First Amendment filed May 25, 2011 as Document Number 4281218.2011 as Document Number 4281218.2011 as Document Number 4281218. PIN:PIN:PIN: 022922240019 022922240019 022922240019 SectiSectiSection 2. Site and Building Plan Standards and Findings.on 2. Site and Building Plan Standards and Findings.on 2. Site and Building Plan Standards and Findings. 2.01 CitCitCity ordinance requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing, or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the Council Packet Page Number 240 of 254 J2, Attachment neighborhood;that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that itwill not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly, and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide aocation of the proposed development would provide aocation of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and thatdesirable environment for its occupants, as well as for its neighbors, and thatdesirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures, and colors.it is aesthetically of good composition, materials, textures, and colors.it is aesthetically of good composition, materials, textures, and colors. 2.02The community design review board reviewed this request on October 21, 2025, design review board reviewed this request on October 21, 2025, design review board reviewed this request on October 21, 2025, and voted to approveit. 2.03 The proposal meets the specific findings for design review approval.eets the specific findings for design review approval.eets the specific findings for design review approval. Section 3. City Council Action. 3.01On November 10, 2025, the City Council discussed this resolution. They 10, 2025, the City Council discussed this resolution. They 10, 2025, the City Council discussed this resolution. They considered reports and recommendations from the community design review considered reports and recommendations from the community design review considered reports and recommendations from the community design review board and City staff. 3.02The above-descridescridescribed site and design plans are hereby ________ based on the bed site and design plans are hereby ________ based on the bed site and design plans are hereby ________ based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site findings outlined in Section 2 of this resolution. Subject to staff approval, the site findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design must be developed and maintained in substantial conformance with the design must be developed and maintained in substantial conformance with the design plans. Approval isplans. Approval isplans. Approval issubject to the applicant doing the following:subject to the applicant doing the following:subject to the applicant doing the following: 1.If the citIf the citIf the city has not issued a building permit for this project, repeat this reviewy has not issued a building permit for this project, repeat this reviewy has not issued a building permit for this project, repeat this review in two years.in two years.in two years. 2.2.2.The applicant musThe applicant musThe applicant must provide additional details and updated plans as outlinedt provide additional details and updated plans as outlinedt provide additional details and updated plans as outlined in the building review comments. The project must meet all requirements ofin the building review comments. The project must meet all requirements ofin the building review comments. The project must meet all requirements of the building official and fire marshal.the building official and fire marshal.the building official and fire marshal. 3.3.3.The applicant musThe applicant musThe applicant must submit a plan review application to the environmentalt submit a plan review application to the environmentalt submit a plan review application to the environmental health official and obtain an annual food license.health official and obtain an annual food license.health official and obtain an annual food license. 4.4.4.The applicant musThe applicant musThe applicant must satisfy the requirements in the engineering review memo by Jon Jarosch, dated October 10, 2025.by Jon Jarosch, dated October 10, 2025.by Jon Jarosch, dated October 10, 2025. 5.5.5.Per city orPer city orPer city ordinance standards, all mechanical equipment and trash receptacles shall be screened from the view of all residential properties and adjacent public streets. 6.Before the issuance of a building permit, the applicant shall submit for staff approval the following items: Council Packet Page Number 241 of 254 Attachment 8 a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b.The applicant must provide a tree preservation plan and an updated landscape plan as outlined in the environmental review comments. c.The applicant must submit for review a lot division applicationant must submit for review a lot division applicationant must submit for review a lot division application addressing the encroachment over the south property line. The canopyaddressing the encroachment over the south property line. The canopyaddressing the encroachment over the south property line. The canopy structure cannot extend over the property line. The applicant canstructure cannot extend over the property line. The applicant canstructure cannot extend over the property line. The applicant can prepare an easement for the encroachment, which must be provided toprepare an easement for the encroachment, which must be provided toprepare an easement for the encroachment, which must be provided to the city for review, or apply to adjust the lot line.the city for review, or apply to adjust the lot line.the city for review, or apply to adjust the lot line. d.The property must have a cross-access and shared parking agreementaccess and shared parking agreementaccess and shared parking agreement in place with the adjacent properties. A copy of all shared agreementsin place with the adjacent properties. A copy of all shared agreementsin place with the adjacent properties. A copy of all shared agreements for the property and the neighboring properties must be provided to thefor the property and the neighboring properties must be provided to thefor the property and the neighboring properties must be provided to the city. e.The lighting plan must identify the type and location of all lighting. Theing plan must identify the type and location of all lighting. Theing plan must identify the type and location of all lighting. The elevations must show the location of any wallelevations must show the location of any wallelevations must show the location of any wall---mounted lighting. Anmounted lighting. Anmounted lighting. An updated lighting plan, which includes site and architectural plans, aupdated lighting plan, which includes site and architectural plans, aupdated lighting plan, which includes site and architectural plans, a detailed description of each luminaire, and a plan showing the lightdetailed description of each luminaire, and a plan showing the lightdetailed description of each luminaire, and a plan showing the light spread and footcandle levels, must be submitted to the city for reviewspread and footcandle levels, must be submitted to the city for reviewspread and footcandle levels, must be submitted to the city for review before a building permit can be issued.before a building permit can be issued.before a building permit can be issued. 7.The applicThe applicThe applicant shall complete the following before occupying the building:ant shall complete the following before occupying the building:ant shall complete the following before occupying the building: a.ReplacReplacReplace any property irons that were removed because of thise any property irons that were removed because of thise any property irons that were removed because of this construction.construction.construction. b.b.b.ProvProvProvide continuous concrete curb and gutter around the parking lot andide continuous concrete curb and gutter around the parking lot andide continuous concrete curb and gutter around the parking lot and driveways.driveways.driveways. c.c.c.InstInstInstall all required landscaping and an inall all required landscaping and an inall all required landscaping and an in-ground lawn irrigation system for all landscaped areas.for all landscaped areas.for all landscaped areas. d.d.d.InstInstInstall all required outdoor lighting.all all required outdoor lighting.all all required outdoor lighting. e.e.e.InstInstInstall all required sidewalks and trails.all all required sidewalks and trails.all all required sidewalks and trails. 8.8.8.If anyIf anyIf any required work is not done, the city may allow temporary occupancy if: required work is not done, the city may allow temporary occupancy if: required work is not done, the city may allow temporary occupancy if: a.a.a.The citThe citThe city determines that the work is not essential to public health, safety, or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. Council Packet Page Number 242 of 254 Attachment 8 c.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Chairperson KempeAyes – All(via roll call) The motion passed. This item will go to the city council on November 10, 2025. Council Packet Page Number 243 of 254 J2, Attachment 9 Council Packet Page Number 244 of 254 J2, Attachment 9 Council Packet Page Number 245 of 254 J2, Attachment 9 Council Packet Page Number 246 of 254 J2, Attachment 9 Council Packet Page Number 247 of 254 J2, Attachment 9 Council Packet Page Number 248 of 254 J2, Attachment 9 Council Packet Page Number 249 of 254 J2, Attachment 9 Council Packet Page Number 250 of 254 J2, Attachment 9 Council Packet Page Number 251 of 254 J2, Attachment 9 Council Packet Page Number 252 of 254 J2, Attachment 9 Council Packet Page Number 253 of 254 J2, Attachment 9 Council Packet Page Number 254 of 254