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HomeMy WebLinkAbout2025-10-13 City Council Workshop Packet AGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, October 13, 2025 City Hall, Council Chambers Pursuant to Minn. Stat. 13D.02, one or more councilmembers may be participating remotely A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Financial Management Plan F. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. THIS PAGE IS INTENTIONALLY LEFT BLANK E1 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date October 13, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Joe Rueb, Finance Director PRESENTER:Joe Rueb, Finance Director AGENDA ITEM: Financial Management Plan Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: A long-term Financial Management Plan (“FMP”) is a tool to help identify the financial needs of the City and the potential impacts on property taxes and other funding sources. Ehlers will provide an impartial assessment of financial practices, helping identify areas of improvement that might be overlooked internally. Recommended Action: No action needed. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is 0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Fund Balance Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The financial management plan serves as an essential mechanism to guide financial decisions as the City prepares for the 2026 budget and beyond. By aligning financial planning with broader City goals, this initiative will help achieve long-term success. Background: In light of the City’s long-term financial goals and the complexities of managing resources effectively while minimizing levy increases, staff requested Council’s approval in April 2025 to engage with Ehlers to develop a comprehensive ten-year Financial Management Plan (FMP). This strategic initiative will ensure sustainable growth, financial stability, and alignment with overarching budget objectives. Workshop Packet Page Number 1 of 25 E1 Ehlers brings specialized knowledge in forecasting, budgeting, and scenario analysis. Their insights will help the City anticipate economic trends and adjust strategies proactively. Ehlers tailored their recommendations based on the City’s specific needs, ensuring that the City’s plan aligns with both current realities and future aspirations. Ehlers will present a detailed FMP that offers a clear roadmap for resource allocation, investment opportunities, and risk management. Structured financial goals and milestones will provide benchmarks for tracking performance and ensuring accountability across departments. By planning ahead, the City can prepare for challenges and unexpected disruptions, ensuring the City’s resilience over time. A ten-year FMP will demonstrate Council’s commitment to proactive and strategic financial stewardship. A well-crafting ten-year FMP will help secure the City’s future for Maplewood’s residents, businesses and guests. 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