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Home My WebLink About2025-09-08 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 8, 2025 City Hall, Council Chambers Meeting No. 17-25 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:16 p.m.by Mayor Abrams. Mayor Abrams shared Maplewood Representative, Leon Lillie, was selected as a League of MN Cities Legislator of Distinction for 2025. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Lee moved to approve the agenda as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. August 25, 2025 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the August 25, 2025 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. 2. August 25, 2025 City Council Meeting Minutes Councilmember Juenemann moved to approve the August 25, 2025 City Council Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – All September 8, 2025 City Council Meeting Minutes 1 The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations None G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Cave moved to approve agenda items G1-G5. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 597,276.58 Checks # 124117 thru # 124155 dated 8/26/25 $ 500,988.52 Checks # 124156 thru # 124192 dated 9/2/25 $ 412,770.34 Disbursements via debits to checking account dated 8/18/25 thru 8/31/25 $ 1,511,035.44 Total Accounts Payable PAYROLL $ 806,221.10 Payroll Checks and Direct Deposits dated 8/29/25 $ 806,221.10 Total Payroll September 8, 2025 City Council Meeting Minutes 2 $ 2,317,256.54 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Resolution Directing Release of Retainage and Acceptance of the Goodrich Park Improvements Project Councilmember Cave moved to approve the resolution for release of retainage and acceptance of the Goodrich Park Improvements Project. Resolution 25-09-2425 RESOLUTION DIRECTING RELEASE OF RETAINAGE AND ACCEPTANCE OF THE GOODRICH PARK IMPROVEMENTS PROJECT WHEREAS, the City Council of Maplewood, Minnesota, has heretofore ordered the Goodrich Park Improvements Project, and has let a construction contract, and WHEREAS, the Parks and Recreation Manager for the City of Maplewood has determined that the Goodrich Park Improvement Project is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1. City Project Goodrich Park Improvements are complete, and 2. The City accepts the maintenance of the improvements; and 3. The final construction cost is $465,386; and 4. Release of retainage to Sunram Construction Inc. is hereby authorized. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Payment for Accela Civic Platform Councilmember Cave moved to approve the Accela software subscription renewal payment. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Strategic Plan Update for Second Quarter of 2025 Councilmember Cave moved to accept the Strategic Plan Report for Second Quarter of 2025. September 8, 2025 City Council Meeting Minutes 3 Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Call for Special City Council Meeting on September 18, 2025 Councilmember Cave moved to call a special meeting of the City Council on September 18, 2025, at 4:30 pm. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS 1. Resolution Approving the Maplewood Housing Rehabilitation Program Community Development Director Parr provided background. Jason Peterson, CEO with NeighborWorks Home Partners, gave the presentation. Councilmember Juenemann moved to approve the resolution approving the Maplewood Housing Rehabilitation Program. Resolution 25-09-2426 RESOLUTION APPROVING THE MAPLEWOOD HOUSING REHABILITATION PROGRAM WHEREAS, the city council of the city of Maplewood (the “City”) adopted ordinance no. 1052, codified as sections 2-395 through 2-400 of the Maplewood city code, which establishes a local housing trust fund (the “Trust Fund”) pursuant to Minnesota Statutes, section 462C.16; and WHEREAS, the Trust Fund is intended to be a source of funding to meet the housing needs of the City; and WHEREAS, the Trust Fund and the programs established under it will be administered by the Maplewood Economic Development Authority (the “EDA”) on behalf of the City; and WHEREAS, the City wishes to establish a housing rehabilitation program (the “Housing Rehabilitation Program”) in connection with and to be funded by the Trust Fund to offer low interest housing rehabilitation loans to qualified owners for approved projects. September 8, 2025 City Council Meeting Minutes 4 NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Maplewood, Minnesota as follows: 1. The Housing Rehabilitation Program is hereby approved as presented. 2. EDA staff and consultants are hereby authorized to administer the Housing Rehabilitation Program, including entering into such contracts with third parties as the EDA may deem appropriate. 3. City and EDA staff and consultants are hereby authorized and directed to take such additional actions as may be necessary or convenient to carry out the intent of this resolution. Seconded by Councilmember Lee Ayes – All The motion passed. J. NEW BUSINESS 1. Resolution Adopting the 2026 Preliminary Property Tax Levy and Setting the 2026 Budget Public Hearing Date and Time Finance Director Rueb gave the presentation. City Manager Sable added further information. Councilmember Lee moved to approve the resolution setting a preliminary tax levy for taxes payable in 2026 of $34,522,856, and setting the 2026 budget hearing for December 8, 2025 at 7:00 PM. Resolution 25-09-2427 RESOLUTION ADOPTING THE 2026 PRELIMINARY PROPERTY TAX LEVY AND SETTING THE 2026 BUDGET PUBLIC HEARING DATE AND TIME WHEREAS, State law requires that the City Council adopt a proposed property tax levy for taxes payable in 2026 by September 30, 2025; and WHEREAS, the City Council has reviewed the proposed 2026 Budget and has determined the amount of the proposed tax levy payable in 2026, which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT: 1. The proposed tax levy for taxes payable in 2026, in the amount of $34,522,856 is hereby adopted and shall be certified to the Ramsey County Auditor as follows: General Fund $ 25,683,353 Debt Service Funds $ 4,525,783 Capital Improvement Fund $ 610,000 Public Safety Equipment Fund $ 375,000 September 8, 2025 City Council Meeting Minutes 5 City of MAPLEWOOD =================== LEVY YEAR 2025ADDITIONS ORCERTIFIED ORIGINALDATEPAYABLE 2026REDUCTIONS BYDEBT BOND ISSUES PRINCIPALISSUEDDEBT LEVYRESOLUTIONLEVY ================================================================================================ GO Imp 2015A refunding3,790,0001/1/20150.000.00 GO 2015B 1,215,0007/8/201567,200.00-67,200.000.00 GO 2015C refunding7,990,0007/8/2015167,360.550.45167,361.00 GO 2016A 3,765,0009/8/2016167,924.22-0.22167,924.00 GO 2017A3,850,0005/11/201780,409.30189,999.70270,409.00 GO 2018A6,940,0006/14/2018289,995.84171,000.16460,996.00 GO 2019A4,475,0007/18/2019158,411.5793,686.43252,098.00 GO 2020A5,480,00011/4/2020381,458.13-192,705.13188,753.00 GO 2020B6,200,0007/1/2020345,952.960.04345,953.00 GO CAPT IMPR 2021A9,500,0001/25/2021606,073.13-0.13606,073.00 GO Refunding Series 2021B8,090,00011/18/2021987,472.50-68,000.50919,472.00 GO Improvement, Series 2022A2,925,0005/23/2022269,902.50-0.50269,902.00 Fire Station and Equipment Fund $ 100,000 GO Improvement, Series 2023A1,945,0007/24/2023107,623.0381,324.97188,948.00 GO Improvement Bond, 2024A4,545,0007/2/2024438,900.000.00438,900.00 GO Improvement Bond, 2025A2,510,0007/16/2025248,994.38-0.38248,994.00 Building and Facilities Fund $ 350,000 ------------------------------------------------------------------------------ $4,317,678.11$208,104.89$4,525,783.00 =========================================== Ambulance Fund $ 2,238,720 Ambulance Fund $ 340,000 Community Center Fund $ 300,000 Total Levy $ 34,522,856 2. Debt levies have been increased or reduced by other revenue sources as follows: 3. The date for the public hearing and consideration of the final 2026 levy and budget shall be Monday, December 8, 2025 at 7:00 pm in the Maplewood City Council Chambers. Seconded by Councilmember Villavicencio Ayes – All The motion passed. 2. Resolution Adopting the 2026 Preliminary EDA Property Tax Levy and Setting the 2026 Budget Public Hearing Date and Time Finance Director Rueb gave the staff report. Councilmember Cave moved to approve the resolution setting a preliminary EDA tax levy for taxes payable in 2026 of $636,000, and setting the 2026 budget hearing for December 8, 2025 at 7:00 PM. Resolution 25-09-2428 RESOLUTION ADOPTING THE 2026 PRELIMINARY MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY PROPERTY TAX LEVY AND SETTING THE 2026 BUDGET PUBLIC HEARING DATE AND TIME September 8, 2025 City Council Meeting Minutes 6 WHEREAS, Minnesota Statutes, section 275.065 requires the City of Maplewood and special taxing districts including the Maplewood Economic Development Authority (“MEDA”) to certify their preliminary property tax levies to the County Auditor by September 30th of each year; and WHEREAS, in accordance with its bylaws, MEDA has adopted an annual budget for 2026 and has submitted it to the City Council for inclusion and incorporation in the City’s annual budget and has requested that the City levy a tax for 2026 for the benefit of MEDA; and WHEREAS, the City Council has reviewed the proposed 2026 MEDA budget and has determined the amount of the proposed tax levy payable in 2026, which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT: 1. The proposed MEDA tax levy for taxes payable in 2026, in the amount of $636,000 is hereby adopted and shall be certified to the Ramsey County Auditor. 2. The date for the public hearing and consideration of the final 2026 budget and tax levy for MEDA shall be Monday, December 8, 2025 at 7:00 pm in the Maplewood City Council Chambers. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:07 p.m. Andrea Sindt, City Clerk September 8, 2025 City Council Meeting Minutes 7