HomeMy WebLinkAbout2025-09-08 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 8, 2025
City Hall, Council Chambers
Meeting No. 16-25
Pursuant to Minn. Stat. 13D.02, one or more councilmembers may be participating remotely
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. August 25, 2025 City Council Workshop Meeting Minutes
2. August 25, 2025 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Resolution Directing Release of Retainage and Acceptance of the Goodrich Park
Improvements Project
3. Payment for Accela Civic Platform
4. Strategic Plan Update for Second Quarter of 2025
5. Call for Special City Council Meeting on September 18, 2025
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
1. Resolution Approving the Maplewood Housing Rehabilitation Program
J.NEW BUSINESS
1. Resolution Adopting the 2026 Preliminary Property Tax Levy and Setting the 2026
Budget Public Hearing Date and Time
2. Resolution Adopting the 2026 Preliminary EDA Property Tax Levy and Setting the
2026 Budget Public Hearing Date and Time
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office
at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
6:00 P.M. Monday, August25, 2025
City Hall, Council Chambers
CONCURRENT MEETING WITH THE
MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING
A.CALL TO ORDER
A meeting of the City Council was heldin the City Hall Council Chambers and was called to
order at6:00 p.m.by Mayor Abrams.
B.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, Councilmember Present
Nikki Villavicencio, CouncilmemberPresent
C.APPROVAL OF AGENDA
CouncilmemberCavemoved toapprove the agenda assubmitted.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
D.UNFINISHED BUSINESS
1.Economic Development Strategy
Community Development Director Parr introduced the agenda item. Breanne Kennedy,
Thrive Consultant, gave the presentation.
No action required.
2.EDA Budget Discussion
Finance Director Rueb gave the presentation and presented various budget scenarios.
Community Development Director Parr and City Manager Sable provided additional
information. Councilmembersasked questions andshared their opinions on the budget
options.
No action required.
3.2026 Budget Workshop (with Public Comment)
Finance Director Rueb gave the presentation.City Manager Sable provided further
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information. Councilmembersshared thoughts and views regarding the budget.
Mayor Abrams opened public comment. The following people spoke:
Sharon Reinemann – 1770 Lakewood Drive N
Kevin Berglund – 1778 DeSoto Street
Council and staff answered the questions that were raised during the public comment.
Mayor Abrams closed the public comment.
No action required.
E.NEW BUSINESS
None
F.ADJOURNMENT
Mayor Abramsadjourned the meetingat7:00p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, August 25, 2025
City Hall, Council Chambers
Meeting No. 16-25
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambersand was
called to order at7:09p.m.byMayor Abrams.
Mayor Abrams welcomed thechange of theseason andwithschool starting next week,
asked residents to be aware of school buses and drive safely.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
CouncilmemberJuenemannmoved to approve theagenda.
Seconded by CouncilmemberCave
Mayor Abrams added Resolution of Appreciation for Craig Brannon, Parks & Recreation
Commission to the agendaasagenda item F3 under Appointments and Presentations.
Mayor Abrams moved a friendly amendment to add item F3, underAppointments and
Presentationsto the agenda, and approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E.APPROVAL OF MINUTES
1.August11, 2025 City CouncilWorkshop Meeting Minutes
CouncilmemberJuenemannmoved to approve theAugust 11, 2025 City Council
Workshop MeetingMinutes assubmitted.
Seconded by CouncilmemberLeeAyes – Mayor Abrams
Councilmember Juenemann
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Councilmember Lee
Councilmember Villavicencio
Abstain – Councilmember Cave
The motion passed.
2.August11, 2025 City Council Meeting Minutes
CouncilmemberLeemoved to approve theAugust 11, 2025 City Council Meeting
Minutes assubmitted.
Seconded by CouncilmemberJuenemann Ayes – Mayor Abrams
Councilmember Juenemann
Councilmember Lee
Councilmember Villavicencio
Abstain – Councilmember Cave
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City ManagerSablegave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2.Council Presentations
Resolution of Appreciation for Craig Brannon
Parks & Natural Resources Manager Robbins gave the staff report. Mayor Abrams
thanked Mr. Brannon for his many contributions to the parks commission.
Councilmember Villavicencio read the resolution. Craig Brannon addressed the council.
CouncilmemberJuenemann moved to approve the resolution of appreciation for Craig
Brannon, Parks & Recreation Commissioner.
Seconded by Councilmember Cave Ayes – All
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council.If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Mayor Abrams pulled agenda item G4 for a separate vote
CouncilmemberLeemoved toapprove agenda items G1-G3 & G5-G6.
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Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
1.Approval of Claims
CouncilmemberLeemoved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 346,359.00 Checks # 124047 thru # 124079
dated 8/12/25
$ 1,854,967.82 Checks # 124080 thru # 124116
dated 8/19/25
$ 580,573.03 Disbursements via debits to checking account
dated 8/04/25 thru 8/17/25
$ 2,781,899.85 Total Accounts Payable
PAYROLL
$ 831,093.84 Payroll Checks and Direct Deposits dated 8/15/25
$ 831,093.84 Total Payroll
$ 3,612,993.69 GRAND TOTAL
Seconded by Councilmember JuenemannAyes – All
The motion passed.
2.Resolution Accepting Assessment Roll and Ordering Assessment Hearing
for September 22, 2025, 2025 Maplewood Street Improvements, City Project
24-12
Councilmember Lee moved to approve the Resolution Accepting Assessment Roll and
Ordering Assessment Hearing, for the 2025 Maplewood Street Improvements, City
Project 24-12.
Resolution 25-08-2423
RESOLUTIONACCEPTING ASSESSMENT ROLL AND ORDERING
ASSESSMENT HEARING, CITY PROJECT 24-12
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WHEREAS, the Clerk and the City Engineer have, at the direction of the City
Council, prepared an assessment roll for the 2025 Maplewood Street Improvements,
City Project 24-12, and said assessment roll is on file in the office of the City Engineer.
NOW, THEREFORE, BE IT RESOLVED by theCity Councilof Maplewood,
Minnesota:
nd
1.A hearing shall be held on the 22day of September 2025,at 7:00 p.m.
to pass upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2.The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published in the official newspaper, at least two weeks prior
to the hearing, and to mail notices to the owner of all property affected by said
assessment.
The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll
is on file with the clerk and city engineer and that written or oral objections will be
considered.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
3.Solar on Public Buildings Grant Application for the Wakefield Park
Community Building
CouncilmemberLeemoved toapprove the Solar on Public Buildings grant application
for the Wakefield Park community building.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
4.Conditional Use Permit Review, The American Cooperative on Lake Phalen,
1875 East Shore Drive
Councilmember Juenemannmoved to approve the CUP review for The American
Cooperative on Lake Phalen at 1875 East Shore Drive and review again only if a
problem arises or a significant change is proposed.
Seconded by Councilmember Cave Ayes – Councilmember Cave
Councilmember Juenemann
Councilmember Lee
Councilmember Villavicencio
Abstain – Mayor Abrams
The motion passed.
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5.Conditional Use Permit Review, The Waldo, 1880 English Street North
Councilmember Leemoved to approve the CUP review for The Waldo, located at 1880
English Street North, and review again in one year.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
6.Conditional Use Permit Review, Hampton Companies, 2694 Maplewood Drive
North
CouncilmemberLeemoved to approvethe CUP review for Hampton Companies at 2694
Maplewood Drive North and review again in one year.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.Ramsey-Washington Metro Watershed District Stewardship Grant for
Maplewood Police Department Raingarden
Assistant City Manager/HR Director Darrow gave the staff report.
CouncilmemberJuenemannmoved to approve funding from the Ramsey-Washington
Metro Watershed District of up to $20,000 towards a raingarden project at the entrance
of the Police Department.
Seconded by CouncilmemberCave Ayes – All
The motion passed.
2.Metro I-Net Lease Agreement – 1902 Building
Assistant City Manager/HR Director Darrow gave the staff report. City Manager Sable
provided further information.
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CouncilmemberJuenemannmoved to approve the five-year lease agreement with
Metro-INET for space located within the Public Works Building.
Seconded by Councilmember Lee Ayes – All
The motion passed.
3.Resolution ApprovingtheRecord of Decision for Century
PondsDevelopment
Community Development Director Parr introduced the item.Aaron Stolte, Environmental
Consultant with Kimley-Horn, gave the presentation. Deb Ridgeway and Mike Suel, with
DR Horton, and Dave Nash and Keara Fehr, with Alliant Engineering, answered
questions fromcouncil.
CouncilmemberCave moved to approve the resolution approving the record of decision
and the negative declaration of the need for an Environmental Impact Statement for the
Century Ponds Development.
Resolution 25-08-2424
RESOLUTION APPROVING THE RECORD OF DECISION AND THE NEGATIVE
DECLARATIONOFTHENEEDFORANENVIRONMENTALIMPACTSTATEMENT
FOR THE CENTURY PONDS DEVELOPMENT
WHEREAS, DR Horton, Inc. (the “Proposer”) proposes to redevelop a 92.25-acre
former golf course site to construct 134 single-family homes and 73 townhomes for a
total of 207 units located in the southwest quadrant of Lower Afton Rd E (CSAH 39) and
Century Ave S (CSAH 25) in Maplewood (the “Project”); and
WHEREAS, the Project crosses the threshold of a mandatory environmental
assessment worksheet (“EAW”) for a residential development consistent per Minnesota
Rules, Part 4410.4300, subpart 19(C); and
WHEREAS, the EQB has designated the City of Maplewood (the “City”) as the
Responsible Governmental Unit (“RGU”) for the Project pursuant to the Minnesota
Environmental Policy Act and Minnesota Rules, Chapter 4410; and
WHEREAS, the EAW was prepared by Alliant Engineering on behalf of the
Proposer, who submitted completed data portions of the EAW to the City consistent with
Minnesota Rules, Part 4410.1400; and
WHEREAS, the City retained Kimley-Horn and Associates, Inc. (the “Consultant”)
to assist the City in reviewing the EAW and completing the EAW process; and
WHEREAS, the EAW was prepared using the form approved by the Minnesota
Environmental Quality Board (“EQB”) for EAWs in accordance with Minnesota Rules,
Part 4410.1300; and
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WHEREAS, the City submitted a copy of the EAW to all public agencies on the
EAW distribution list and published the EAW in the EQB Monitor on July 1, 2025, in
accordance with applicable state laws, rules, and regulations; and
WHEREAS, the EAW comment period lasted from July 1, 2025 to July 31, 2025,
and five regulatory agencies and five members of the public submitted written comments
during the comment period; and
WHEREAS, the City acknowledges the comments received from the Metropolitan
Council, Minnesota Department of Natural Resources, Minnesota Department of
Transportation, Minnesota Pollution Control Agency, Ramsey-Washington Metro
Watershed District and five members of the public; and
WHEREAS, Minnesota Rules, Part 4410.1700, subpart 6 require the City to
determine whether the Project has the potential for significant environmental effects
requiring the preparation of an environmental impact statement (“EIS”); and
WHEREAS, Minnesota Rules, Part 4410.1700, subpart 7 further require the City
to consider the following factors in making such determination:
a.Type, extent, and reversibility of environmental effects;
b.Cumulative potential effects: whether the cumulative potential effect is
significant; whether the contribution from the Project is significant when
viewed in connection with other contributions to the cumulative potential
effect; the degree to which the Project complies with approved mitigation
measures specifically designed to address the cumulative potential effect;
and the efforts of the Proposer to minimize the contributions from the
Project;
c. The extent to which the environmental effects are subject to mitigation by
ongoing public regulatory authority; and
d.The extent to which environmental effects can be anticipated and controlled
as a result of other available environmental studies undertaken by public
agencies or the Project Proposer, including other environmental impact
statements; and
WHEREAS, at its meeting on August 25, 2025, the City Council considered the
Response to Comments, Findings of Fact, and Record of Decision prepared by the
Consultant and which is the Response to Comments, Findings of Fact, and Record of
Decision; and
WHEREAS, City staff reviewed the Response to Comments, Findings of Fact,
and Record of Decision and finds it to be consistent with the evidence submitted to the
City and the applicable statutes and regulations, to the best of their knowledge, and
recommends the City Council approve them and determine that no EIS is necessary,
reasonable or warranted with respect to the Project under the circumstances; and
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WHEREAS, the City Council desires to make and approve the Response to
Comments, Findings of Fact, and Record of Decision and determine that no EIS is
required with respect to the Project (“Negative Declaration”).
NOW, THEREFORE, BE IT RESOLVED, after careful consideration and based
on all of the evidence presented by the Consultant, the Proposer, and other persons or
otherwise known to the RGU, the City Council adopts and approves the Response to
Comments, Findingsof Fact, and Record of Decision for the Century Ponds
Development Environmental Assessment Worksheet in the form which is Response to
Comments, Findings of Fact, and Record of Decision.
BE IT FURTHER RESOLVED, the City Council determines that the EAW was
prepared in compliance with the procedures of the Minnesota Environmental Policy Act
and Minnesota Rules, Parts 4410.1000 to 4410.1700.
BE IT FURTHER RESOLVED, the City Council determines that, the EAW
satisfactorily addressed the issues for which existing information could have been
reasonably obtained.
BE ITFURTHER RESOLVED, the City Council determines that the Project does
not have the potential for significant environmental effects based upon the above
findings and the evaluation of the criteria in accordance with Minnesota Rules, Part
4410.1700, subpart 7.
BE IT FURTHER RESOLVED, the City Council determines that the Negative
Declaration is appropriate and no EIS is required for the Project pursuant to the
Minnesota Environmental Policy Act or Minnesota Rules, Chapter 4410.
BE IT FINALLY RESOLVED, that the City staff and consultants are hereby
authorized and directed to take all necessary steps and actions, including the execution
of necessary documents, to otherwise complete the environmental review process and
to accomplishthe intent of this Resolution and the Negative Declaration. The City Clerk
is specifically authorized and directed to mail a copy of this Resolution to the Proposer
and anyone who submitted timely and substantive comments within five days of the date
it was adopted. The City Clerk is also specifically authorized and directed to submit this
Resolution for distribution in the EQB Monitor.
Seconded by Councilmember Lee Ayes – All
The motion passed.
K.AWARD OF BIDS
None
L.ADJOURNMENT
Mayor Abramsadjourned the meeting at8:07p.m.
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CITY COUNCIL STAFF REPORT
Meeting Date
September 8, 2025
REPORT TO: City Council
REPORT FROM: Michael Sable, City Manage
r
PRESENTER: Michael Sable, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/AgreementProclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Items and Work Sessions Schedule:
September 18: Special Council Meeting: Facility Tours 4:30 Î 7:30 pm
September 22: EDA Special Meeting: Authorize Execution of Agreement Between City of
Maplewood and NeighborWorks; Rice Larpenteur Alliance Presentation
Workshop: YMCA/MCC Building Discussion; Climate Mitigation Plan
October 13: Workshop: 2026 Department Budget Presentations
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1.Transit Discussion
Community Events and Notifications:
Juniper Groundbreaking, September 18, 2:30 Î 4:00 PM, Frost and English
Friday Fireworks, September 19, 5:00 Î 8:00 PM, Hazelwood Park
Tuj Lub Courts Grand Re-Opening, September 20, 10:00 AM Î Noon, Keller Regional Park
Trunk or Treat, October 25, 1:00 Î 4:00 PM, Maplewood City Hall
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Maplewood Living Schedule:
Author Due Date Edition
Sable October 16 November 2025
Abrams December 15 January 2026
Juenemann Feb 17 March 2026
Cave April 16 May 2026
Villavicencio June 16 July 2026
Lee August 17 September 2026
All assignments are subject to change based on election filings.
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CITY COUNCILSTAFF REPORT
Meeting Date September 8, 2025
REPORT TO:Michael Sable, City Manager
REPORT FROM: Steven Love, Public Works Director/City Engineer
Audra Robbins, Parks &Recreation Manager
PRESENTER:Steven Love, Public Works Director/City Engineer
AGENDA ITEM: Resolution Directing Release of Retainage and Acceptance of the Goodrich
Park Improvements Project
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The City Council will consider approving the attached resolution, Directing Release of Retainage
and Acceptance of the Goodrich Park Improvements Project.
Recommended Action:
Motion to approve the attached resolution for release of retainage and acceptance of the Goodrich
Park Improvements Project.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $465,386 (including final
contract cost and approved change orders)
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The new parking lot provides an off-street parking option for the new playground area and the
added picnic shelter provides a gathering place for the public.
Background:
The City Council previously awarded Sunram Construction Inc. a construction contract for the
Goodrich Park Improvements Project in the amount of $406,875. These improvements included a
picnic shelter, parking lot, accessible pavement connections, a satellite bathroom surround, a
drinking fountain, and landscaping. The final construction cost, including change orders, came to
$465,386, and no adjustments to the approved budget are needed.
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Retainage was held to ensure that all landscaping issues were addressed. The contractor, Sunram
Construction Inc., has completed the Goodrich Park improvements, including addressing all the
landscaping issues. City staff have reviewed the work and deemed it acceptable. The contractor
has submitted all final project documents required for final acceptance of the project and release of
retainage. Staff recommends the release of retainage and final payment for the completed Goodrich
Park Improvements Project.
Attachments:
1.Release of Retainage Payment Request
2.Resolution Directing Release of Retainage and Acceptance of the Goodrich Park
Improvements Project
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RESOLUTION
RESOLUTION DIRECTING RELEASE OF RETAINAGE AND ACCEPTANCE OF THE
GOODRICH PARK IMPROVEMENTS PROJECT
WHEREAS, the City Council of Maplewood, Minnesota, has heretofore ordered the
Goodrich Park Improvements Project, and has let a construction contract, and
WHEREAS, the Parks and Recreation Manager for the City of Maplewood has
determined that the Goodrich Park Improvement Project is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota:
1.City Project Goodrich Park Improvements are complete, and
2.The City accepts the maintenance of the improvements; and
3.The final construction cost is $465,386; and
4.Release of retainage to Sunram Construction Inc. is hereby authorized.
th
Adopted by the Maplewood City Council on this 8 day of September 2025.
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CITY COUNCIL STAFF REPORT
Meeting Date September 8, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Lois Knutson, Senior Administrative Manager
PRESENTER: Michael Sable, City Manager
AGENDA ITEM: Strategic Plan Update for Second Quarter of 2025
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
This update provides a summary of progress on the CityÓs Strategic Priorities through the second
quarter of 2025. A presentation will not be given at this time, as staff are currently focused on
developing a new three-year strategic plan.
Recommended Action:
Motion to accept the Strategic Plan Report for Second Quarter of 2025.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The executive report on the Strategic Plan includes all six pillars of the plan.
Background:
Strategic planning is an organizational management activity that is used to set priorities, focus
energy and resources, strengthen operations, ensure that employees and other stakeholders are
working toward common goals, establish agreement around intended outcomes/results, and assess
and adjust the organization's direction in response to a changing environment.
The City of Maplewood's Strategic Plan currently consists of six (6) strategic priorities which are
established by the City Council.
On April 23, 2025, the City Council and Executive Leadership Team came together to begin
shaping the CityÓs next three-year strategic plan. During the session, key priorities and focus areas
were identified. The top two levels of the new plan, the strategic priorities and focus areas, were
approved by Council on August 11, 2025. Staff are currently working on building out the new plan.
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Attachments:
1.Strategic Plan Report for Second Quarter of 2025
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CITY COUNCIL STAFF REPORT
Meeting Date September 8, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Lois Knutson, Senior Administrative Manager
PRESENTER:Michael Sable, City Manager
AGENDA ITEM: Call forSpecialCity CouncilMeeting on September 18, 2025
Action Requested:MotionDiscussionPublic Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The City Council and staff will tour city-owned buildings to assess their condition and inform future
decisions.
Recommended Action:
Motion to call a special meeting of the City Council on September 18, 2025, at 4:30 pm.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,243
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Council will be inspecting and evaluating some of the City’s assets.
Background:
The City Council and staff will be touring several city-owned buildings throughout Maplewood to
assess their current condition. This firsthand understanding will help inform future decisions
regarding the use and maintenance of these properties.
Attachments:
None
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CITY COUNCIL STAFF REPORT
Meeting Date September 8, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Danette Parr, Community Development Director
PRESENTER:Danette Parr, Community Development Director
AGENDA ITEM: Resolution Approving the Maplewood Housing Rehabilitation Program
Action Requested:MotionDiscussionPublic Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The creation of a housing rehabilitation program would support reinvestment in existing housing
and quality of life for residents of Maplewood.
Recommended Action:
Motion to approve the resolution approving the Maplewood Housing Rehabilitation Program.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $300,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: $300,000 was previously approved for
transfer from the EDA general fund into the newly created Maplewood Local Housing Trust Fund.
Combined with a $225,000 grant from MN Housing, this provides an initial $525,000 for the
revolving loan fund supporting the future housing rehabilitation program. Additional funds could be
added at a later time if the Economic Development Authority wishes to increase the funding.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The City supports reinvestment and the leveraging of resources to expand opportunities to create
programs that encourage reinvestment and tax base growth. In addition, the City promotes
opportunities for investments that increase environmental stewardship through efficiencies.
Background:
As the City Council and EDA have previously discussed, the City of Maplewood would benefit from
a housing rehabilitation program to assist households in need of reinvestment. The program would
be for households at income levels at or below 115% of the state median income and focus on the
following reinvestment areas:
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Improve the conditions of the exterior of the home including, but not limited to roofs, siding,
windows, driveways, structural retaining walls, existing fences and other components of the
property; and or
Improve handicap accessibility; and or
Improve energy efficiency (insulation, water heater, mechanical improvements, windows,
etc.)
Eligible projects would not include recreational or luxury improvements.
An overview of the program is attached. NeighborWorks, an organization with experience working
with municipal governments to manage home rehabilitation programs, will attend the Council
meeting to share information and answer questions about the proposed program. If the program is
approved, staff will present a proposal to the EDA on September 22nd, seeking approval for an
agreement between the EDA and NeighborWorks to support the implementation of the future
housing rehabilitation program.
Attachments:
1. Maplewood Housing Rehabilitation Program Overview
2. Resolution Approving Maplewood Housing Rehabilitation Program
3. PowerPoint Presentation
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Maplewood Housing Rehabilitation Program
Program Overview: The City of Maplewood is offering housing rehabilitation loans to residents
to encourage home improvements and increase home values within the city. Current available
dollars for loans are based upon the fund balance for any given period.
Loan Amount: The maximum loan amount is $40,000. The minimum loan amount is $5,000.
Interest Rate & Loan Term: The interest rate will be set at 3% and the monthly payment will be
fixed. The maximum loan term is 20 years (depending on loan amount). Loan is due upon sale,
transfer of title, refinance or if the property ceases to be owner-occupied. Consideration of a
discounted rate may be considered for borrowers aged 65 or older or who are military veterans.
Loan Security: All loans will be secured by a mortgage in favor of the City of Maplewood. The
loan may be secured in a subordinate lien position behind other loans in accordance with the
city’s loan subordination policy (to be established).
Borrower Eligibility:
Credit: Standard underwriting criteria apply including review of a credit report.
Debt to Income Limit: Borrower's gross monthly debts cannot exceed 50% of gross
monthly income.
Income Limit: Income at or below 115% of the state median income.
Property Eligibility:
Single family (1-4 unit) detached and attached properties located within the City of
Maplewood.
Must be owner-occupied.
Condominiums & townhouses, however, only individual interior repairs are eligible.
The borrower's combined mortgage debt including the Maplewood Housing Rehabilitation
Loan cannot exceed 100% of the property value, based on the taxable market value as
determined by Ramsey County for the current year. 65% of the amount of the Maplewood
Housing Rehabilitation Loan will be added to the current value in making this calculation.
Applicants may also submit a third-party appraisal or market analysis that has been
completed within the last 12 months. Such appraisal or market analysis is to be obtained
by the applicant at their expense.
Borrower's existing first mortgage must be a prime/A-rated fixed rate mortgage loan.
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Properties that are governed by an active Homeowner's Association must receive written
approval for planned exterior improvements in accordance with the guidelines of this loan
program and association by-laws and/or covenants.
Eligible Improvements:
Improve the conditions of the exterior of the home including, but not limited to roofs,
siding, windows, driveways, structural retaining walls, existing fences and other
components of the property;
Improve handicap accessibility; and/or
Improve energy efficiency (insulation, water heater, mechanical improvements, windows
etc.)
Ineligible Improvements:
Recreational/luxury improvements;
Working capital;
Debt service; and/or
Refinancing of existing debts.
APPLICATION & LOAN DISBURSEMENT PROCESS: DO NOT SIGN ANY CONTRACTS OR
START YOUR PROJECT UNTIL A CLOSING HAS TAKEN PLACE. ANY PROJECT BEGUN
BEFORE A LOAN CLOSING HAS TAKEN PLACE WILL BE INELIGIBLE FOR
PARTICIPATION IN THE PROGRAM.
Homeowner Association By-Laws & Covenants: Loan applicants from single family attached
or zero lot line detached homes with an active Homeowner’s Association will be required to
provide written approval from the Homeowner’s Association certifying the exterior improvements
to be funded through this loan program are permissible under governing by-laws and/or
covenants of the association.
The City of Maplewood and representative agencies associated with the administration of this
program are not liable or responsible for any violations of association by-laws and/or covenants
by the applicant for improvements undertaken through this loan program.
Application Process: Completed applications will be processed by NeighborWorks on first-
come, first-served basis, as funds are available until all program funds are committed. After loan
approval, borrowers will be contacted regarding a closing to sign a Promissory Note, Mortgage
and subordination disclosure.
Loan Costs: Borrowers will be charged a credit report fee at time of application. The title policy
fee may be financed through the loan. The recording fees to Ramsey County will be paid by the
borrower at closing.
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Contractors & Permits: Contractors must be properly insured and licensed by the State of
Minnesota when required. Permits must be obtained when required by city code. Two bids are
required for work that exceeds $5,000. Borrowers must attain required bids and can seek
assistance from NeighborWorks in this process.
Work by Owner: Work can be performed on a sweat equity basis. Loan funds cannot be used
to compensate for labor, only for materials. The NeighborWorks construction manager must
determine that the owner has the ability to complete the work according to industry standards
and within the program time requirements. The cost of purchasing tools and equipment and the
delivery of materials are ineligible expenditures. Materials must be purchased and installed prior
to the disbursement of loan proceeds. When applicable, a signed building permit must be
obtained by the borrower.
Total Project Cost: It is the borrower’s responsibility to obtain the amount of funds necessary
to finance the entire cost of the work. If the final cost exceeds the loan amount, the borrower
must obtain the additional funds. Borrower’s contribution to project cost must be paid prior to
release of loan funds.
Work Completion: Weather permitting, work must be completed within 120 days of loan
closing.
Disbursement Process: Loan funds will remain in escrow with NeighborWorks until payment
for completed work. The following items must be received before the funds can be released:
1.Final Invoice from each contractor showing all amounts paid and due.
2.W-9 from each contractor prior to payment.
3.Lien Waiver signed by each contractor.
4.Completion Certificate signed by each contractor and the borrower.
5.Permits Closed. Have the inspector sign the permit card.
6.Final Inspection. Approval by NeighborWorks
Homeowners are required to attain and submit the above required documentation. It may take
up to 10 business days after receipt of above items to prepare checks.
Program Disclaimer: The City of Maplewood maintains the right to at any time change or
discontinue the Maplewood Housing Rehabilitation Program. The potential changes may impact
the maximum/minimum loan amount, loan term, interest rate, and/or qualifications for borrower,
property and improvement eligibility.
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CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION ____________
RESOLUTION APPROVING THE MAPLEWOOD HOUSING REHABILITATION PROGRAM
WHEREAS, the city council of the city of Maplewood (the “City”) adopted ordinance no. 1052,
codified as sections 2-395 through 2-400 of the Maplewood city code, which establishes a local
housing trust fund (the “Trust Fund”) pursuant to Minnesota Statutes, section 462C.16; and
WHEREAS, the Trust Fund is intended to be a source of funding to meet the housing needs
of the City; and
WHEREAS, the Trust Fund and the programs established under it will be administered by
the Maplewood Economic Development Authority (the “EDA”) on behalf of the City; and
WHEREAS, the City wishes to establish a housing rehabilitation program (the “Housing
Rehabilitation Program”) in connection with and to be funded by the Trust Fund to offer low interest
housing rehabilitation loans to qualified owners for approved projects.
NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Maplewood,
Minnesota as follows:
1. The Housing Rehabilitation Program is hereby approved as presented.
2. EDA staff and consultants are hereby authorized to administer the Housing
Rehabilitation Program, including entering into such contracts with third parties as the EDA may
deem appropriate.
3. City and EDA staff and consultants are hereby authorized and directed to take such
additional actions as may be necessary or convenient to carry out the intent of this resolution.
th
Approved this 8 day of September, 2025 by the city council of the City of Maplewood,
Minnesota.
A-1
MA745-4-1042957.v1
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CITY OF MAPLEWOOD, MINNESOTA
Marylee Abrams, Mayor
ATTEST:
Andrea Sindt, City Clerk
A-2
MA745-4-1042957.v1
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I1, Attachment 3
by
their homes.
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Improving homes with affordable lending products.Eliminating the homeownership disparity gap.Empowering customers with knowledge to buy, fix, and keep their homes.Developing homes to
enhance neighborhoods and better the lives of our homebuyers.Creating access to homeownership with down payment assistance.
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We deliver innovative services dedicated to:
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Empowering helping people
Our Mission:
Council Packet Page Number 91 of 132
I1, Attachment 3
,
BUY
What Sets Us Apart
their home.
FIX
, and
NeighborWorks Home Partners takes a holistic approach to supporting successful homeownership by helping families KEEP We are a certified CDFI, MHFA, and HUD-approved lender, and are
NMLS licensed and registered.We work with communities to help craft impactful programs that are responsive to their needs. We leverage funding from a number of sources to increase
investment within a community.
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Council Packet Page Number 92 of 132
I1, Attachment 3
Our Impact
Supported over 4,850 families on homeownership needsHelped 1,341 families buy a homePreserved housing for 463 familiesOur work resulted in $335,731,598 of investment into our community
Provided 423 families with a home repair loan totaling $9,507,683 in funds
Over the last five years, in the Twin Cities, our work has:¤¤¤¤¤
Council Packet Page Number 93 of 132
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/ǒƭƷƚƒĻƩ {ƷƚƩǤ Α aƩƭ͵ .
North End Revitalization
Mrs. B was widowed after her husband suffered a lengthy illness. Medical bills led to a lien being placed on their home. She had been turned away by several organizations and had no
other options to make desperately needed repairs.Plumbing was damaged or missing throughout the home. The kitchen sink had been draining into a bucket and there was extensive water
damage to the cabinets. We were able to provide financing to update the kitchen, repair the plumbing, and make accessibility improvements, making it safe for Mrs. B to remain in her
home.
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Cities of St. Paul, Minneapolis, Shoreview, North St. Paul, West St. Paul, Vadnais Heights as well as Hennepin CountyaźƓƓĻƭƚƷğ IƚǒƭźƓŭ Α CźǣΏǒƦ CǒƓķͲ w\[tΉ9\[t tƩƚŭƩğƒ ğƓķ LƒƦğĭƷ CǒƓķ
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hǝĻƩ ƷŷĻ ƌğƭƷ Ў ǤĻğƩƭͲ ǞĻ ŷğǝĻ ĭƌƚƭĻķ ЊͲЎЉБ ƌƚğƓƭ ƷƚƷğƌźƓŭ υЋБͲБЎЉͲЌЌЊĻ ƚƦĻƩğƷĻ ğ ƩĻǝƚƌǝźƓŭ ƌƚğƓ ŅǒƓķ Α ƚǝĻƩ БЋЉ ƌƚğƓƭ ƷƚƷğƌźƓŭ ƚǝĻƩ υЊЋ͵Њaa Funding sources include: ARRA, CDBG, HOME,
TIF, Levied funds, HTF, CDFI, NWA, FHLB, PRI and EQ2Act as loan administrator for the following parties:
Lending at NeighborWorks Home Partners¤¤¤¤
Council Packet Page Number 96 of 132
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. A
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and training in
every step of the way
over 25 years experience
.
team has
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extensive experience
closed and serviced locally
Construction Management
We provide friendly support for the customer NWHP Lending staff has residential lending including home repair loans and construction management services. Lending staff help customers
complete their application and determine the best program to fit their needs and budget.Our Construction Specialist visits the home to determine the scope of work, help secure contractor
bids, and verify that work is done correctly.The loan is We revolve our loan funds multiple homeowners.
Lending at NeighborWorks Home Partners¤¤¤¤¤
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,
and
, and many
through promoting long
tangible and visible return on investment
throughout the city by stabilizing and improving
demand for home repair services remains strong
NWHP is a stable and trusted administrator of this program.
Home Repair Program Benefits
Preserves important assets the structural integrity and functionality of single family homes.Improves residential and neighborhood stability term residency and providing health and safety
repairs to single family homes.Community customers are not able to access other sources of financing.Neighborhoods benefit from safer and improved housing stock improved housing values,
with improved quality of living for homeowners. Home improvement provides a particularly with exterior improvements to homes.
¤¤¤¤¤
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ͻƚǒ ŷğǝĻ Ɠƚ źķĻğ ǞŷğƷ Ʒŷźƭ ƒĻğƓƭ Ʒƚ ƒĻͧ aǤ house needed so many repairs and I could never have done them without you. When they tore off my roof they found there was no decking. Without
your help, my house might not have ƭǒƩǝźǝĻķ Ʒŷźƭ ƦğƭƷ ǞźƓƷĻƩ͵ͼ-Ericka, Home Improvement Customer
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Council Packet Page Number 99 of 132
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North End Revitalization
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took the stress out of it by helping with the bids and showing me what ƓĻĻķĻķ Ʒƚ ĬĻ ķƚƓĻ͵ͼ An Her Ankhu-Ra Home Improvement Customer
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Council Packet Page Number 102 of 132
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Maplewood Housing Characteristics
65% have a mortgage35% do not have a mortgage
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11,021 are owner occupied (71%)9,095 are single family detached (58%)2,119 are single family attached (13%)
¤¤¤
15,477 total occupied housing units Median home value is $346,511Median home sales price is $341,000 Median household income is $88,534 Ï Average Household income is $111,968
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Maplewood Home Improvement Program
Borrower Eligibility - Income Limit at or below 115%
¤
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Maplewood Home Improvement Program
Standard credit underwritingDebt to income ratio cannot exceed 50%Home to value ratio cannot exceed 100%Located within the City of MaplewoodSingle family (1-4) unit attached or detachedOwner
Occupied
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Borrower EligibilityProperty Eligibility
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Maplewood Home Improvement Program
Improve the conditions of the exterior of the home including but not limited to roofs, siding, windows, driveways, structural retaining walls, existing fences and other components of
the property;Improve handicap accessibility; and/orImprove energy efficiency (insulation, water heater, mechanical improvements, windows etc.)Recreational/luxury improvements, working
capital, debt service or refinancing of existing debts.
¤¤¤¤
Eligible ImprovementsIneligible Improvements
¤¤
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Maplewood Home Improvement Program
Loan amount - $5,000 - $40,000LƓƷĻƩĻƭƷ ƩğƷĻ Α Ќі ŅźǣĻķ\[ƚğƓ ƷĻƩƒ Α ǝğƩźĻƭ ĬğƭĻķ ƚƓ ƌƚğƓ ğƒƚǒƓƷ ǞźƷŷ ğ ƒğǣźƒǒƒ ƚŅ ЋЉ ǤĻğƩƭLoan secured with a recorded mortgageLoan administration costs
paid by MaplewoodContractor must be licensed and insured
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Product TermsOther Items
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Municipality Partnerships
Assist with creation of legally compliant loan programs and guidelines.Respond to general inquiries and offer referrals, as needed.Receive, process, evaluate, underwrite and close loan
applications in-house. Manage the construction process including oversight of the draw process, contractor payments, lien waiver collection and closing out permits. Post-closing duties
including recording mortgages, assigning loans and forwarding pertinent information to loan servicer to receive payments or servicing loans in-house.Reporting to multiple stakeholders
including a number of City, County, State and Federal governmental entities. Fundraise for additional dollars when possible.
¤¤¤¤¤¤¤
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Questions?
North End Revitalization
Council Packet Page Number 109 of 132
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651.348.5072
533 Dale Street North
Saint Paul, MN 55103
www.nwhomepartners.org
bĻźŭŷĬƚƩƚƩƉƭ IƚƒĻ tğƩƷƓĻƩƭ
jpeterson@nwhomepartners.org
WğƭƚƓ tĻƷĻƩƭƚƓͲ /ŷźĻŅ 9ǣĻĭǒƷźǝĻ hŅŅźĭĻƩ
Council Packet Page Number 110 of 132
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CITY COUNCIL STAFF REPORT
Meeting Date September 8, 2025
REPORT TO:Michael Sable, City Manager
REPORT FROM:Joe Rueb, Finance Director
PRESENTER: Joe Rueb, Finance Director
AGENDA ITEM: Resolution Adopting the 2026Preliminary Property Tax Levy and Setting
the 2026Budget Public Hearing Date and Time
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
State law requires that cities certify their proposed property tax levies to the county auditor by
September 30. Once certified, the proposed tax levy cannot be increased, but may be reduced. The
Proposed 2026 Budget requires a City tax levy of $34,522,856. The 2026 proposed tax levy
represents an 8.48% increase over the 2025 final tax levy. By adopting the attached resolution, the
City Council is establishing the maximum levy that it is willing to consider.
Recommended Action:
Motion to adopt the resolution setting a preliminary tax levy for taxes payable in 2026 of $34,522,856,
and setting the 2026 budget hearing for December 8, 2025 at 7:00 PM.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $34,522,856
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The budget and property tax levy intersects with all areas of the strategic plan.
Background:
The City Council held a budget kickoff meeting in May and two budget discussions allowing for public
comment in August. Staff provided an opportunity for budget engagement at the June fire station
open house. Background information is included below for Council consideration.
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Proposed Property Tax Levy for Taxes Payable in 2026
The proposed preliminary levy contains a $2,699,200, or 8.48%, increase over the prior year levy as
follows:
Preliminary$ IncreaseLevy
Adopted
Fund2025 Levy 2026 Levy(Decrease)Impact
General Fund$ 23,338,678$ 25,683,353$ 2,344,6757.37%
Debt Service Funds 5,029,752 4,525,783 (503,969)-1.58%
EDA Fund - - -N/A
Capital Project Funds 1,286,000 1,735,000 449,0001.41%
Ambulance Fund - Operations 1,779,226 2,238,720 459,4941.44%
Ambulance Fund - Capital 390,000 340,000 (50,000) -0.16%
Total Levy$ 31,823,656$ 34,522,856$ 2,699,2008.48%
The property tax impact of the proposed preliminary levy is estimated below. The median value home
will realize an approximate $139, or 8.8%, increase in City taxes for taxes payable in 2026.
Taxable
Market Market Market City Tax $ City Tax $
Value for Value for Value for Amount Amount $ Increase % Increase
Pay 2025Pay 2026Pay 202620252026(Decrease)(Decrease)
155,850 161,616 129,616 597 655 599.9%
207,800 215,489 188,289 870 951 819.3%
259,750 269,361 247,061 1,144 1,248 1049.1%
340,800 353,300 338,500 1,571 1,710 1398.8%
415,600 430,977 423,177 1,966 2,138 1728.8%
The significant factors relating to the levy increase are:
General Fund Payroll Increases$ 1,873,067
Increase in Ambulance Fund Operations 459,494
Increase in Contracted Services 324,828
Increase in Internal Charges 245,680
Add Funding for Election Equipment 210,000
Increase in Capital Project Funds 179,000
Increase in Supplies/Commodities 61,500
Increase in MCC Capital Fund 60,000
Decrease in Debt Service (503,969)
Increase in Revenue (160,400)
Decrease in Ambulance Capital (50,000)
Total Levy$ 2,699,200
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Trend Analysis of Components of the Property Tax Calculation
Property taxes are influenced by four primary factors, as discussed below.
Tax Levy – The City tax levy proposed for 2026 and the previous six years of levies are as follows:
2020 2021 2022 2023 2024 2025 2026
23,217,30023,217,300 24,369,853 25,963,885 28,289,957 31,823,65634,522,856
5.0%0.0%5.0%6.5%9.0%12.49%8.48%
Since 2020, with the adoption of the 2026 preliminary levy, the City tax levy has increased $11.3M, or
48.69%, with the average annual city tax levy increase over the same period being 6.64%
Tax Rate – City’s tax rate will increase by 4.47% with the 2026 preliminary tax levy. The table below
illustrates the City’s tax capacity history for the preliminary 2026 year and the previous six years.
2020 2021 2022 2023 2024 2025 2026
44.646% 41.953%43.662% 40.548%42.926%48.354%50.516%
-0.11% -6.03% 4.07% -7.13%5.86% 12.65%4.47%
With the adoption of the preliminary 2026 tax levy, the City’s tax rate will be 5.87% higher than it was
in 2020. The average increase over this period is 1.969%, inclusive of the decreases in 2020, 2021,
and 2023.
Tax Capacity - Growth in the tax base affects City taxes. The following table illustrates the City’s tax
capacity amount for the 2026 preliminary year and the last six years:
2020 2021 2022 2023 2024 2025 2026
44,235,21447,124,474 47,714,001 54,936,998 57,587,959 57,039,35559,191,166
5.19% 6.53% 1.25% 15.14% 4.83% -0.95% 3.77%
The City’s tax capacity has increased 33.8% in total since 2020, with the average annual increase
being 5.11% over the period.
Fiscal Disparities – Fiscal disparities funding provides relief to City taxpayers, through a system of
shared commercial-industrial tax base in the metro area. The table below shows the amounts of
fiscal disparities gained or lost by the City for taxes payable in 2026 and the six years prior.
20202021 2022 20232024 20252026
3,193,4633,447,368 3,536,772 3,688,056 3,569,706 4,242,844 4,622,098
4.85%7.95% 2.59% 4.28% -3.21%18.86% 8.94%
The City’s fiscal disparities distribution amount has increased 44.74% since 2020, or an average of
6.32% per year over the period. The fiscal disparities distribution is subtracted from the City’s
certified levy at the County level before property taxes are calculated.
Attachments:
1. Resolution Adopting the 2026 Preliminary Property Tax Levy and Setting the 2026 Budget
Public Hearing Date and Time
2. PowerPoint
Council Packet Page Number 113 of 132
J1, Attachment 1
RESOLUTION ADOPTING THE 2026 PRELIMINARY PROPERTY TAX LEVY AND SETTING THE
2026 BUDGET PUBLIC HEARING DATE AND TIME
WHEREAS, State law requires that the City Council adopt a proposed property tax levy for taxes
payable in 2026 by September 30, 2025; and
WHEREAS, the City Council has reviewed the proposed 2026 Budget and has determined
the amount of the proposed tax levy payable in 2026, which is the maximum amount that will be
levied.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA THAT:
1. The proposed tax levy for taxes payable in 2026, in the amount of $34,522,856 is hereby
adopted and shall be certified to the Ramsey County Auditor as follows:
General Fund $ 25,683,353
Debt Service Funds $ 4,525,783
Capital Improvement Fund $ 610,000
Public Safety Equipment Fund $ 375,000
Fire Station and Equipment Fund $ 100,000
Building and Facilities Fund $ 350,000
Ambulance Fund $ 2,238,720
Ambulance Fund $ 340,000
Community Center Fund $ 300,000
Total Levy $ 34,522,856
2. Debt levies have been increased or reduced by other revenue sources as follows:
City of MAPLEWOOD
===================
LEVY YEAR 2025ADDITIONS ORCERTIFIED
ORIGINALDATEPAYABLE 2026REDUCTIONS BYDEBT
BOND ISSUES PRINCIPALISSUEDDEBT LEVYRESOLUTIONLEVY
================================================================================================
GO Imp 2015A refunding3,790,0001/1/20150.000.00
GO 2015B 1,215,0007/8/201567,200.00-67,200.000.00
GO 2015C refunding7,990,0007/8/2015167,360.550.45167,361.00
GO 2016A 3,765,0009/8/2016167,924.22-0.22167,924.00
GO 2017A3,850,0005/11/201780,409.30189,999.70270,409.00
GO 2018A6,940,0006/14/2018289,995.84171,000.16460,996.00
GO 2019A4,475,0007/18/2019158,411.5793,686.43252,098.00
GO 2020A5,480,00011/4/2020381,458.13-192,705.13188,753.00
GO 2020B6,200,0007/1/2020345,952.960.04345,953.00
GO CAPT IMPR 2021A9,500,0001/25/2021606,073.13-0.13606,073.00
GO Refunding Series 2021B8,090,00011/18/2021987,472.50-68,000.50919,472.00
GO Improvement, Series 2022A2,925,0005/23/2022269,902.50-0.50269,902.00
GO Improvement, Series 2023A1,945,0007/24/2023107,623.0381,324.97188,948.00
GO Improvement Bond, 2024A4,545,0007/2/2024438,900.000.00438,900.00
GO Improvement Bond, 2025A2,510,0007/16/2025248,994.38-0.38248,994.00
------------------------------------------------------------------------------
$4,317,678.11$208,104.89$4,525,783.00
===========================================
3. The date for the public hearing and consideration of the final 2026 levy and budget shall be
Monday, December 8, 2025 at 7:00 pm in the Maplewood City Council Chambers.
Council Packet Page Number 114 of 132
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Council Packet Page Number 127 of 132
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CITY COUNCIL STAFF REPORT
Meeting Date September 8, 2025
REPORT TO:Michael Sable, City Manager
REPORT FROM:Danette Parr, Community DevelopmentDirector
Joe Rueb, Finance Director
PRESENTER: Michael Sable, City Manager
Danette Parr, Community Development Director
Joe Rueb, Finance Director
AGENDA ITEM:Resolution Adopting the2026Preliminary EDA Property Tax Levyand
Setting the 2026 Budget Public Hearing Date and Time
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
State law requires that cities certify their proposed property tax levies to the county auditor by
September 30. Once certified, the proposed tax levy cannot be increased, but may be reduced. The
proposed 2026 Budget requires an EDA tax levy of $636,000. By adopting the attached resolution,
the City Council is establishing the maximum levy for 2026.
Recommended Action:
Motion to adopt the resolution setting a preliminary EDA tax levy for taxes payable in 2026 of
$636,000, and setting the 2026 budget hearing for December 8, 2025 at 7:00 PM.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $636,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The budget and property tax levy intersects with all areas of the strategic plan.
Background:
The EDA held budget discussions in July and August with City staff. A dedicated EDA levy will
provide resources to support the goals of the future Economic Development Strategic Plan. The
attached chart illustrates the estimated cost of a dedicated levy of $636,000 to a median value home
in 2026.
Council Packet Page Number 128 of 132
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Levy $636,000:
Taxable
Market Market Market City Tax $ City Tax $
Value for Value for Value for Amount Amount $ Increase % Increase
Pay 2025Pay 2026Pay 202620252026(Decrease)(Decrease)
155,850 161,616 129,616 - 14 14NA
207,800 215,489 188,289 - 20 20NA
259,750 269,361 247,061 - 27 27NA
340,800 353,300 338,500 - 36 36NA
415,600 430,977 423,177 - 45 45NA
Attachments:
1.Resolution Adopting the 2026 Preliminary EDA Property Tax Levy and Setting the 2026
Budget Public Hearing Date and Time
2.2026-2035 Financial Management Plan (Scenario includes a $636,000 levy and $1,000,000
transfer from General Fund.)
3.2026 Budget Proposal
Council Packet Page Number 129 of 132
J2, Attachment 1
RESOLUTION ADOPTING THE 2026 PRELIMINARY MAPLEWOOD ECONOMIC DEVELOPMENT
AUTHORITY PROPERTY TAX LEVY AND SETTING THE 2026 BUDGET PUBLIC HEARING
DATE AND TIME
WHEREAS, Minnesota Statutes, section 275.065 requires the City of Maplewood and
special taxing districts including the Maplewood Economic Development Authority (“MEDA”) to certify
their preliminary property tax levies to the County Auditor by September 30th of each year; and
WHEREAS, in accordance with its bylaws, MEDA has adopted an annual budget for 2026
and has submitted it to the City Council for inclusion and incorporation in the City’s annual budget and
has requested that the City levy a tax for 2026 for the benefit of MEDA; and
WHEREAS, the City Council has reviewed the proposed 2026 MEDA budget and has
determined the amount of the proposed tax levy payable in 2026, which is the maximum amount that
will be levied.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA THAT:
1.The proposed MEDA tax levy for taxes payable in 2026, in the amount of
$636,000 is hereby adopted and shall be certified to the Ramsey County Auditor.
2.The date for the public hearing and consideration of the final 2026 budget and
tax levy for MEDA shall be Monday, December 8, 2025 at 7:00 pm in the Maplewood City
Council Chambers.
Council Packet Page Number 130 of 132
, Attachment 2
Council Packet Page Number 131 of 132
, Attachment 3
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