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Home My WebLink About2025-08-25 City Council Workshop Packet AGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, August 25, 2025 City Hall, Council Chambers Pursuant to Minn. Stat. 13D.02, one or more councilmembers may be participating remotely CONCURRENT MEETING WITH THE MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS 1. Economic Development Strategy 2. EDA Budget Discussion 3. 2026 Budget Workshop (with Public Comment) E. NEW BUSINESS None F. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. THIS PAGE IS INTENTIONALLY LEFT BLANK D1 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date August 25, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Danette Parr, Community Development Director PRESENTER:Michael Sable, City Manager Danette Parr, Community Development Director Breanne Kennedy, Thrive Consultant AGENDA ITEM: Economic Development Strategic Plan Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Maplewood City Council and Economic Development Authority (EDA) are continuing the ongoing discussion around the creation of the Maplewood Economic Development Strategy. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is varied, depending on the specific program outlined within the Economic Development Strategic Plan. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Varies, based on the program outlined in the Economic Development Strategic Plan. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment The city supports development and the leveraging of resources to expand the tax base while meeting the diverse needs of the community. In addition, the city promotes quality housing, commercial development and business growth. Background: In August of 2024 the EDA started the process of discussing their role and opportunities that exist for economic development in the City of Maplewood. In February and March of 2025, concurrent meetings were held with the EDA and City Council to continue the discussion. In April of 2025 the EDA discussed the draft mission, vision and values statements around economic development in Workshop Packet Page Number 1 of 61 D1 Maplewood. Additional feedback was provided, and the mission, vision and values statements were updated to reflect the suggested changes. Since that time, the city’s consultant at Thrive Consulting has continued to develop a draft Economic Development Strategic Plan incorporating feedback received from the City Council, EDA and staff. The revised plan is attached for review. Breanne Kennedy, with Thrive Consulting, will be at the concurrent meeting with the EDA and City Council to answer questions and discuss the next steps. Attachments: 1. PowerPoint Presentation 2. Economic Strategic Plan Workshop Packet Page Number 2 of 61 D1, Attachment 1 Workshop Packet Page Number 3 of 61 D1, Attachment 1 Workshop Packet Page Number 4 of 61 D1, Attachment 1 Workshop Packet Page Number 5 of 61 D1, Attachment 1 Workshop Packet Page Number 6 of 61 D1, Attachment 1 Workshop Packet Page Number 7 of 61 D1, Attachment 1 Workshop Packet Page Number 8 of 61 D1, Attachment 2 Workshop Packet Page Number 9 of 61 D1, Attachment 2 Workshop Packet Page Number 10 of 61 D1, Attachment 2 Workshop Packet Page Number 11 of 61 D1, Attachment 2 Workshop Packet Page Number 12 of 61 D1, Attachment 2 Workshop Packet Page Number 13 of 61 D1, Attachment 2 Workshop Packet Page Number 14 of 61 D1, Attachment 2 Workshop Packet Page Number 15 of 61 D1, Attachment 2 Workshop Packet Page Number 16 of 61 D1, Attachment 2 Workshop Packet Page Number 17 of 61 D1, Attachment 2 Workshop Packet Page Number 18 of 61 D1, Attachment 2 Workshop Packet Page Number 19 of 61 D1, Attachment 2 Workshop Packet Page Number 20 of 61 D1, Attachment 2 Workshop Packet Page Number 21 of 61 D1, Attachment 2 Workshop Packet Page Number 22 of 61 D1, Attachment 2 Workshop Packet Page Number 23 of 61 D1, Attachment 2 Workshop Packet Page Number 24 of 61 D1, Attachment 2 Workshop Packet Page Number 25 of 61 D1, Attachment 2 Workshop Packet Page Number 26 of 61 D1, Attachment 2 Workshop Packet Page Number 27 of 61 D1, Attachment 2 Workshop Packet Page Number 28 of 61 D1, Attachment 2 Workshop Packet Page Number 29 of 61 D1, Attachment 2 Workshop Packet Page Number 30 of 61 D1, Attachment 2 Workshop Packet Page Number 31 of 61 D1, Attachment 2 Workshop Packet Page Number 32 of 61 D1, Attachment 2 Workshop Packet Page Number 33 of 61 D1, Attachment 2 Workshop Packet Page Number 34 of 61 D1, Attachment 2 Workshop Packet Page Number 35 of 61 D1, Attachment 2 Workshop Packet Page Number 36 of 61 D1, Attachment 2 Workshop Packet Page Number 37 of 61 D1, Attachment 2 Workshop Packet Page Number 38 of 61 D1, Attachment 2 Workshop Packet Page Number 39 of 61 D1, Attachment 2 Workshop Packet Page Number 40 of 61 D1, Attachment 2 Workshop Packet Page Number 41 of 61 D1, Attachment 2 Workshop Packet Page Number 42 of 61 D1, Attachment 2 Workshop Packet Page Number 43 of 61 D1, Attachment 2 Workshop Packet Page Number 44 of 61 D1, Attachment 2 Workshop Packet Page Number 45 of 61 D1, Attachment 2 Workshop Packet Page Number 46 of 61 D2 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date August 25, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Danette Parr, Community Development Director Joe Rueb, Finance Director PRESENTER:Michael Sable, City Manager Danette Parr, Community Development Director Joe Rueb, Finance Director AGENDA ITEM: EDA Budget Discussion Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The EDA Bylaws require the EDA to submit a budget annually to the City Council for consideration and incorporation into the City’s annual budget and tax levy. A proposed property tax levy for fiscal year 2026 must be submitted to Ramsey County by September 30, 2025. The City Council is required to adopt the 2026 tax levy by December 30, 2025. Recommended Action: This item is for discussion purposes, and no action is necessary. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: NA Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment The city supports development and the leveraging of resources to expand the tax base while meeting the diverse needs of the community. In addition, the city promotes quality housing, commercial development and business growth. Background: The purpose of this discussion is to explore anticipated revenues and identify potential opportunities to leverage these resources to support the goals of the future Economic Development Strategic Plan. Staff will review the internal financial management plan for the 2026 EDA budget and update the financial management plan while discussing different scenarios. Workshop Packet Page Number 47 of 61 D2 Local Affordable Housing Aid (LAHA) LAHA funds are for the purpose of funding affordable housing projects and help organizations provide affordable supportive housing. In 2024 Maplewood received $ 221,506. In 2025 Maplewood will receive $ 587,609. Qualifying projects include: Emergency rental assistance for households earning less than 80 percent of area median income as determined by the United States Department of Housing and Urban Development. Financial support to nonprofit affordable housing providers in their mission to provide safe, dignified, affordable and supportive housing; and Projects designed for the purpose of construction, acquisition, rehabilitation, demolition or removal of structures, construction financing, permanent financing, interest rate reduction, refinancing, and gap financing of housing to provide affordable housing to households that have incomes which do not exceed: o For homeownership projects, 115% of the greater of state or area median income as determined by the United States Department of Housing and Urban Development o For rental housing projects, 80% of the greater of state or area median income as determined by the United States Department of Housing and Urban Development Housing developed or rehabilitated with funds under this section must be affordable to the local workforce. EDA Levy In June, the EDA approved a resolution adopting notice of intent to certify for an EDA tax levy. The EDA is considered a special taxing district under Minnesota Statutes, section 275.067 and allows the EDA to levy funds to support economic development efforts. If an EDA tax levy were ultimately approved, it would provide a mechanism to fund strategic land acquisition, demolition, and re- development opportunities, along with other EDA economic development initiatives. Housing Trust Fund/State Grant: The recently established Housing Trust Fund and MN Housing matching grant will allow $525,000 to be invested in housing rehabilitation efforts for qualified Maplewood homeowners. A final program plan and partnership agreement with NeighborWorks will be brought to the EDA in September to allow for the Maplewood Housing Rehabilitation Program to begin accepting applications in late fall. General Fund Transfer The current fund balance for the General Fund exceeds policy requirements. City Council may authorize a one-time transfer from the General Fund, fund balance, to the EDA Fund to support the goals of the EDA while maintaining a General Fund, fund balance, above 50%. Workshop Packet Page Number 48 of 61 D2 Many of the revenue funding sources have restrictions on how they can be utilized and how they must be administered. In the case of an EDA levy, the revenue can be more broadly utilized to meet EDA goals at any given time. Attachments: None Workshop Packet Page Number 49 of 61 For the permanent record: Meeting Date: 8/25/2025 Agenda Item D2, Additional Attachment For the permanent record: Meeting Date: 8/25/2025 Agenda Item D2, Additional Attachment For the permanent record: Meeting Date: 8/25/2025 Agenda Item D2, Additional Attachment For the permanent record: Meeting Date: 8/25/2025 Agenda Item D2, Additional Attachment For the permanent record: Meeting Date: 8/25/2025 Agenda Item D2, Additional Attachment For the permanent record: Meeting Date: 8/25/2025 Agenda Item D2, Additional Attachment For the permanent record: Meeting Date: 8/25/2025 Agenda Item D2, Additional Attachment D3 CITY COUNCIL STAFF REPORT Meeting Date August 25, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM:JoeRueb, Finance Director PRESENTER: Joe Rueb, Finance Director AGENDA ITEM: 2026 Budget Workshop (with Public Comment) Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Each year, the City undertakes a comprehensive budget process to develop a budget that ensures exceptional services for Maplewood's residents and businesses. A proposed property tax levy for fiscal year 2026 must be submitted to Ramsey County by September 30, 2025. The City Council is required to adopt the 2026 tax levy by December 30, 2025. Recommended Action: No action is required. Staff requests direction on the policy decisions outlined in the presentation and attachments. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $34,522,856 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The budget intersects with all areas of the strategic plan and sets spending policy for the next year. Background: Built on a foundation of sustainability, community safety, and development, the 2026 budget will be shaped by council feedback and priorities. Time is being allotted for public comment. The council will consider adopting the preliminary levy on September 8, 2025 and the final 2026 levy and budget on December 8, 2025. Attachments: 1. PowerPoint Workshop Packet Page Number 50 of 61 D3, Attachment Workshop Packet Page Number 51 of 61 D3, Attachment Preliminary 2026 budgetCapital Improvement Plan 2026-2030Strategies, goals and challengesTimeline and process BudgetBudget OverviewOverview Budget and CIP Discussion Workshop Packet Page Number 52 of 61 D3, Attachment Preliminary Property Tax Levy Workshop Packet Page Number 53 of 61 D3, Attachment Levy Change Workshop Packet Page Number 54 of 61 D3, Attachment TAX LEVY HISTORY Workshop Packet Page Number 55 of 61 D3, Attachment Summary of CIP Projects by Category ўќўѢҩўќџќ!9HAL9D'EHJGN=E=FL.D9F Workshop Packet Page Number 56 of 61 D3, Attachment 2026 CIP Plans Workshop Packet Page Number 57 of 61 D3, Attachment (continued) 2026 CIP Plans Workshop Packet Page Number 58 of 61 D3, Attachment Impacts Inflationary SAFER Grant Union Contracts Financing Tax Increment Lease Revenue State Authority Economic Government Development Federal Government Tariff Impacts UNCERTAINTIES Workshop Packet Page Number 59 of 61 D3, Attachment E N I L E M I T D N A S S E C *Postponed due to weather. O R P T E G 2026 Budget Kickoff -City Council to set priorities for the 2026 budget.Budget Engagement at Fire-EMS Open HouseEDA Budget DiscussionRamsey County. A public hearing date is set for the property tax hearing. D U B May 12 June 7 July 28JulyTBDCity Building Tour August 11City Council Workshop with Public CommentAugust 25City Council Workshop with Public CommentSeptember 8 City Council adopts preliminary levy. Finance Director certifies the preliminary levy toSeptember 19 Budget Engagementat Friday FireworksSeptember 22City Council Workshop with ten-year financial management plan review.October 13 Department Budget PresentationsNovember 10 Department Budget PresentationsNovember 24 Department Budget PresentationsDecember 8Public Hearing, City Council Adopts the Final Budget Workshop Packet Page Number 60 of 61 D3, Attachment OTHER POLICY DECISIONS AFFIRM 2026 CIP PROJECTS TAX LEVY AFFIRM TARGET Council Considerations Workshop Packet Page Number 61 of 61 For the permanent record: Meeting Date: 8/25/2025 Agenda Item D3, Additional Attachment