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Home My WebLink About2025-08-11 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 11, 2025 City Hall, Council Chambers Meeting No. 15-25 Pursuant to Minn. Stat. 13D.02, one or more councilmembers may be participating remotely A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. July 28, 2025 City Council Workshop Meeting Minutes 2. July 28, 2025 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Payment for Tyler Enterprise ERP 3. Professional Services Agreement for Infiltration and Inflow Investigation 4. Pleasantview Park Tennis and Basketball Court Replacement H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. 2026 – 2028 Strategic Plan 2. Charitable Gambling Policy Updates K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30P.M. Monday, July 28, 2025 City Hall, Council Chambers CONCURRENT MEETING WITH THE MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at5:30 p.m.by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, Councilmember Present Nikki Villavicencio, CouncilmemberPresent – via Zoom C.APPROVAL OF AGENDA CouncilmemberLeemoved toapprove the agenda assubmitted. Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. D.UNFINISHED BUSINESS 1.Economic Development Strategy City Manager Sable provided background of the agenda item. Community Development Director Parrgave the presentation. Council asked questions and provided comments. E.NEW BUSINESS 1.EDA Budget Discussion City Manager Sable gave the staff report. Finance Director Rueb provided additional information. Council discussed the agenda item and provided comments. Each Councilmember shared opinions on the option of a dedicated EDA levy. No action required. 2.Maplewood YMCA Community Center Facilities Report City Manager Sable introduced the agenda item. Assistant City Manager Darrow gave the staff report. Council discussed options and shared opinions. July 28, 2025 Council Manager Workshop Minutes 1 Council Packet Page Number 1 of 68 E1 No action required. 3.Charitable Gambling Discussion Senior Administrative Manager Knutson gave the presentation. Council discussed and shared options for distribution changes. No action required. F.ADJOURNMENT Mayor Abramsadjourned the meetingat7:23p.m. July 28, 2025 Council Manager Workshop Minutes 2 Council Packet Page Number 2 of 68 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July28, 2025 City Hall, Council Chambers Meeting No. 14-25 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:31p.m.byMayor Abrams. Mayor Abrams announced the grand opening for Community Dental and welcomed their second Maplewood location to the community. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent, attended remotely via Zoom D.APPROVAL OF AGENDA The following items were added to council presentations: Disability Pride MonthUpdate National Night Out CouncilmemberCavemoved to approve theamended agenda as amended. Seconded by CouncilmemberJuenemann Ayes – All, via roll call The motion passed. E.APPROVAL OF MINUTES 1.July14, 2025 City CouncilMeeting Minutes CouncilmemberJuenemannmoved to approve the July14, 2025 City Council Meeting Minutes assubmitted. Seconded by CouncilmemberCave via roll call Ayes – MayorAbrams CouncilmemberCave CouncilmemberJuenemann July 28, 2025 City Council Meeting Minutes 1 Council Packet Page Number 3 of 68 E2 CouncilmemberVillavicencio Abstain – CouncilmemberLee The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations Disability Pride MonthUpdate Councilmember Villavicencio shared July is Disability Pride Month and shared some history about the origin of the designation. National Night Out Councilmember Juenemann encouraged residents to register for National Night Out by the end of the week. Fire Service Mayor Abrams thanked Maplewood Fire & EMS staff for their service in the previous evening’sstorms. 3.Environmental and Natural Resources Commission Annual Report Public Works Director Love introduced the agenda item. David Lates, Chair of the Environmental and Natural Resources Commission, gave the annual report. Councilmember Juenemannmoved toapprove the 2024 Environmental and Natural Resources Commission Annual Report. Seconded by Councilmember Lee Ayes – All, via roll call The motion passed. 4.Parks & Recreation Commission Annual Report Public Works Director Love introduced the agenda item. Jason DeMoe, Chair of the Parks & Recreation Commission, gave the annual report. annmoved toapprove the 2024 Parks & Recreation Commission CouncilmemberJuenem Annual Report. July 28, 2025 City Council Meeting Minutes 2 Council Packet Page Number 4 of 68 E2 Seconded by CouncilmemberVillavicencio Ayes – All, via roll call The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council.If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. oved toapprove agenda items G1-G5. CouncilmemberLeem Seconded by CouncilmemberJuenemann Ayes – All, via roll call The motion passed. 1.Approval of Claims oved to approve the approval of claims. CouncilmemberLeem ACCOUNTS PAYABLE: $ 168,239.31 Checks # 123418 thru # 123427 and # 123884 thru # 123917 dated 7/15/25 $ 291,371.44 Checks # 123918 thru # 123983 dated 7/22/25 $ 478,671.25 Disbursements via debits to checking account dated 7/08/25 thru 7/20/25 $ 938,282.00 Total Accounts Payable PAYROLL $ 823,203.38 Payroll Checks and Direct Deposits dated 7/18/25 $ 823,203.38 Total Payroll $ 1,761,485.38 GRAND TOTAL Seconded by Councilmember JuenemannAyes – All, via roll call The motion passed. 2.Second Quarter 2025 Financial Report July 28, 2025 City Council Meeting Minutes 3 Council Packet Page Number 5 of 68 E2 No action required. 3.Conditional Use Permit Review, Galahad Senior Housing Development, 1910 County Road C East CouncilmemberLeemoved to approve the CUP review for the Galahad Senior Housing Development, located at 1910 County Road C East, and review again only if a problem arises or a significant change is proposed. Seconded by CouncilmemberJuenemann Ayes – All, via roll call The motion passed. 4.Conditional Use Permit Review, The Juniper, 1310 Frost Ave East CouncilmemberLeemoved to approvethe CUP review for The Juniper, located at 1310 Frost Avenue East, and review again in one year. Seconded by Councilmember JuenemannAyes – All, via roll call The motion passed. 5.Conditional Use Permit Review, Kline Nissan, 3090 Maplewood Drive North ed to approve the CUP review for Kline Nissan, located at 3090 Councilmember Leemov Maplewood Drive North, and review again in one year. Seconded by CouncilmemberJuenemannAyes – All, via roll call The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearingplease familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS 1.Resolution of Municipal Consent of Final Layout for MnDOT TH 5 Improvements, City Project 25-10 Public Works Director Love provided background of the agenda item. Michael Corbett with MnDOT, gave the presentation. CouncilmemberJuenemannmoved to approvethe Resolution of Municipal Consent of Final Layout for MnDOT’s Trunk Highway 5 improvements project, City Project 25-10. July 28, 2025 City Council Meeting Minutes 4 Council Packet Page Number 6 of 68 E2 Resolution 25-07-2419 MUNICIPAL CONSENT OF FINAL LAYOUTRESOLUTION CITY PROJECT 25-10 WHEREAS, a resolution of the City Council adopted March 24th, 2025, set a date for a council hearing on the final layout of MnDOT’s Trunk Highway 5 street improvements project, City Project, 25-10; and WHEREAS, a public hearing was held on May 12, 2025, at the City Council meeting; and WHEREAS, the Commissioner of Transportation has prepared a final layout for State Project 6230-33 on Trunk Highway 5, from McKnight Road to Lakewood Drive within the City of Maplewood for 4 to 3 lane conversion, signal replacement, trail construction, drainage and ADA improvements; and seeks the approval thereof, as described in Minnesota Statutes 161.162 to 161.167; and WHEREAS, said final layout is on file in the Metro District Minnesota Department of Transportation office, Roseville, Minnesota, being marked as Layout No. 1A, S.P.6230-33, from R.P.185+00.280 to 185+00.825. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota, that the final layout for the improvement of Trunk Highway 5 within Maplewood city limits is approved. Seconded by Councilmember CaveAyes – All, via roll call The motion passed. J.NEW BUSINESS 1.Setback VarianceResolution, Community Dental Care, 600 Carlton Street North Community Development Director Parr gave the presentation. Karen Flanagan Kleinhans, Community Dental CEO, addressed counciland provided further information. CouncilmemberLeemoved to approve thesetback variance resolution for a patient pick- up drive and short-term parking area for Community Dental Care at 600 Carlton Street North. Resolution 25-07-2420 SETBACK VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. July 28, 2025 City Council Meeting Minutes 5 Council Packet Page Number 7 of 68 E2 1.01Community Dental Care has requested a 15-foot setback variance for a patient pick-up drive and short-term parking area within the required 15-foot parking setback. 1.02The property is located at 600 Carlton Street North and is legally described as: The Westerly 140 feet of Lots 14, 15, 16, 17 and the West 140 feet of the North Half of vacated Fifth Avenue accrued thereto all in Block 1, Minty Acres, according to the recorded plat thereof in Ramsey County, Minnesota. The Westerly 115 feet of Lot 1, Block 2, and the Westerly 115 feet of the South Half of vacated Fifth Avenueaccrued thereto all in Minty Acres, according to the recorded plat thereof in Ramsey County, Minnesota. That part of the East Half of the West Half of the East Three Quarters of the Northwest Quarter of the Northeast Quarter of Section 36, Township 29, Range 22, Ramsey County, Minnesota, lying East of the centerline of Carlton Street as described in Document No. 1503916, except the North 789.28 feet thereof. That part of the East Halfof the West Half of the East Three Quarters of the Northwest Quarter of the Northeast Quarter of Section 36, Township 29, Range 22, Ramsey County, Minnesota, lying West of the centerline of Carlton Street as described in Document No. 1503916, except the North 324 feet thereof. Tax Parcel Identification: 10-29-22-32-0027 Section 2. Standards. 2.01Variance Standard. City Ordinance Section 44-13 refers to a state statute that states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the need fora variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; (3) the variance, if granted, will not alter the essential character of the locality. Section 3. Findings. 3.01The setback variance request does meet the required standards for a variance. 1.That the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; 2.That the proposed use is reasonable; and 3.That the variance will not alter the essential character of the locality; and 4.That the need for a variance is in harmony with the general purposes and July 28, 2025 City Council Meeting Minutes 6 Council Packet Page Number 8 of 68 E2 intent of this ordinance; and 5.That the variance is consistent with the comprehensive plan. Section 4. City Review Process 4.01The City conducted the following review when considering the variance requests. 1.On July 15, 2025, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak andpresent written statements. The planning commission recommended that the city council approve this resolution. 2.On July 28, 2025, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council 5.01The city council herebyapprovesthe resolution. Approval of the application is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved site plan. The Director of Community Development may approve minor changes. 2.The approval permits a 15-foot variance to construct the patient pick-up drive and short-term parking area up to the property line. The applicant cannot encroach on the right-of-way. 3.The applicant shall ensure that the queue in the patient pick-up drive does not extend into Carlton Street. At no time shall the patient pick-up queue impede traffic flow on Carlton Street. 4.The applicant shall obtain a grading permit from the Public Works Department as required for the project. 5.The passenger loading zone shall be accessible per the Minnesota Accessibility Code. All exterior site alterations must meet the minimum requirements of the Minnesota State Building Code. The applicant shall obtain a building permit from the Community Development Department as required for the project. 6.The proposed covered portico and trash enclosure requires a 15-day minor construction project application reviewed administratively through the Community Development Department. July 28, 2025 City Council Meeting Minutes 7 Council Packet Page Number 9 of 68 E2 Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. 2.Resolution Ordering the Abatement of Hazardous Property and Public Nuisance Conditions Existing at 1212 Skillman Avenue East Community Development Director Parr gave the staff report. annmoved to approve the Resolution Ordering the Abatement CouncilmemberJuenem of Hazardous Property and Public Nuisance Conditions at 1212 Skillman Avenue East. Resolution 25-07-2421 RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A PUBLIC NUISANCE AND HAZARDOUS PROPERTY EXISTING AT 1212 SKILLMAN AVENUE EAST RECITALS WHEREAS, the property located at 1212 Skillman Avenue East, legally described on Exhibit A attached hereto (the "Subject Property"), contains a single-family dwelling and is located in the city of Maplewood (the "City"); and WHEREAS, the Subject Property is owned by Patricia Marie Hirch (the "Owner") and is currently occupied by the Owner's son, Aaron Hirsch (the "Occupant"); and WHEREAS, staff members of the City have conducted multiple physical inspections of the exterior of the Subject Property, most recently on June 18, 2025; and WHEREAS, during said inspections, the following conditions were observed in the exterior of the Subject Property: numerous piles of tires; numerous vehicle parts and miscellaneous scrap metal pieces; apparent inoperable vehicles and equipment, recreationalvehicles, including water craft vehicles, trailers, lawn equipment, and vehicles with outdated registration past 90 days; vehicles parked on unimproved areas; trailers with accumulations of junk and scrap; household furniture and other household items; junk appliances; numerous liquid or gas containers; accumulation of scrap building materials including wood and lumber; accumulated brush and debris; a wooden privacy fence that is structurally compromised and leaning into the neighbor's yard; and an unmaintained lean-to expansion to the rear of the accessory structure that is partially covered with a temporary covering; and WHEREAS, Minnesota Statutes, section 463.15, subdivision 3 defines a "hazardous property" as "any... property, which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public safety or health."; and WHEREAS, section 18-31(5) of the Maplewood City Code (the "City Code") deems it a public nuisance to accumulate rubbish debris, and other offensive materials on property; and July 28, 2025 City Council Meeting Minutes 8 Council Packet Page Number 10 of 68 E2 WHEREAS, section 18-31(14) of the City Code deems it a public nuisance to use property in any manner deemed by the city council to be a menace to the health of the inhabitants of the city; and WHEREAS, section 18-33(3) of the City Code deems it a public nuisance to store or accumulate explosives, inflammable liquids and other dangerous substances or materials on property; and WHEREAS, section 18-33(6) of the City Code deems it a public nuisance to erect or alter buildings in violation of the City Code, including the Minnesota State Building Code, and other fire ordinances concerning manner and materials of construction; and WHEREAS, section 18-33(9) of the City Code deems it a public nuisance to permit or maintain the outside storage of items such as but not limited to pails, barrels, lumber, scrap wood, vehicle parts, inoperable machinery, equipment parts, brushes, household furniture, building materials, scrap metal, junk or similar materials; and WHEREAS, section 18-33(13) of the City Code deems it a public nuisance to maintain dangerous, unguarded machinery, equipment or other property on private property in a manner that may attract minor children; and WHEREAS, section 18-33(26) of the City Code deems it a public nuisance to park or store a vehicle, or any part of a vehicle, on grass, unimproved areas, or other areas not consisting of a lawfully installed hard surface; and WHEREAS, section 18-67 of the City Code includes motor vehicles that have license plates with an expiration date more than 90 days prior to the date of an inspection in the definition of abandoned motor vehicles; and WHEREAS, section 18-68 prohibits abandoned motor vehicles in the City; and WHEREAS, section 18-70 of the City Code deems it a nuisance to maintain any vehicle in the city that is otherwise in violation of the City Code; and WHEREAS, both Minnesota Statutes, section 609.74 and section 18-30 of the City Code also deem it a public nuisance to maintain or permit a condition which unreasonably annoys, injures or endangers the safety, health, morals, comfort, or repose of the public; and WHEREAS, Minnesota Statutes, section 463.161 and section 18-37 of the City Code authorize the city council to order the owners and occupants of any hazardous property or nuisance property within the City to correct or remove said conditions; and WHEREAS, in light of the foregoing, the City's code enforcement staff have determined that the condition of the Subject Property is hazardous, unsafe, and a public nuisance; and WHEREAS, by letter dated and mailed on April 21, 2025, the City notified the July 28, 2025 City Council Meeting Minutes 9 Council Packet Page Number 11 of 68 E2 Owner of the conditions and violations addressed herein, as well as the steps needed to correct the conditions; and WHEREAS, neither the Owner or the Occupant have corrected any of the unlawful conditions of the Subject Property and said conditions still exist today; and WHEREAS, based on the information presented, the city council has determined that the condition of the Subject Property constitutes a hazard and a public nuisance in violation of both state and local law and, therefore, should be abated. RESOLUTION NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Maplewood as follows: 1.The city council adopts, as factual findings, all of the recitals listed above. 2.The city council finds that the condition of the Subject Property is hazardous, as defined by Minnesota Statutes, section 463.15. 3.The city council also finds that the condition of the Subject Property constitutes a public nuisance, as defined by both state and local law, and violates the aforementioned sections of the City Code, and is a menace to the health of the inhabitants of the city. 4.The city attorney shall prepare an Abatement Order substantially similar to that attached as Exhibit B attached hereto. 5.The city attorney is authorized to take all necessary legal steps to effectuate service of this Resolution and the corresponding Abatement Order in the manner required by state and/or local law. 6.The city attorney and city staff are authorized to take all necessary legal steps to secure compliance with the Abatement Order and to obtain authority to remove and abate the hazardous conditions on the Subject Property by court order and collect and/or assess the costs thereof against the Subject Property, as otherwise permitted by state and/or local law. EXHIBIT A TO RESOLUTION Legal Description Lot Eight (8), Block Seven (7), HILLS AND DALES, according to the plat thereof on file and of record in the office of the Register of Deeds within and for Ramsey County, Minnesota. Abstract Property. EXHIBIT B July 28, 2025 City Council Meeting Minutes 10 Council Packet Page Number 12 of 68 E2 Abatement Order STATE OF MINNNESOTA DISTRICT COURT COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT ______________________ Case Type: Other Civil In the Matter of the Hazardous and Nuisance Property Located at 1212 Skillman Ave. E., Maplewood, Minnesota ORDER FOR ABATEMENT OF HAZARDOUS PROPERTY AND PUBLIC NUISANCE ______________________ TO:Allowners,occupants, andalllienholdersofrecord. ThecitycouncilofthecityofMaplewood,Minnesotaherebyordersthatwithin45 daysof service of this order that you abate the hazardous and nuisance conditions which exist on the propertylocatedat1212SkillmanAvenueEast,Maplewood,Minnesota,which propertyislegally described on Exhibit A attached hereto. Specifically, the city of Maplewood, pursuant to Minnesota Statutes, chapter 463, finds thattheconditionoftheproperty locatedattheabove-referencedaddressishazardous and unsafe due to the following observations: Numerous piles of tires; numerous vehicle parts and miscellaneous scrap metal pieces; apparent inoperable vehicles and equipment, recreational vehicles, including water craft vehicles, trailers, lawn equipment,and vehicles with outdated registration past90days;vehicles parkedonunimproved areas;trailerswith accumulations ofjunk andscrap;householdfurnitureandotherhouseholditems;junk appliances;numerousliquidorgas containers; accumulation of scrap building materials including wood and lumber; accumulated brushanddebris; a woodenprivacyfencethat isstructurallycompromisedandleaningintothe neighbor's yard; and theunmaintained lean- July 28, 2025 City Council Meeting Minutes 11 Council Packet Page Number 13 of 68 E2 toexpansion to the rear of the accessory structure that is partially covered with a temporary covering. Also for the above-mentioned reasons, the city of Maplewood, pursuant to chapter 18 of theMaplewoodCityCode, along with Minnesota Statutes,section 609.74, hasdetermined that the property located at the above-referenced address also constitutes a public nuisance. Pursuant to the above-referencedstatutesandordinances,itishereby ORDERED that you abate the hazardous and nuisance conditions within 45daysof the date of service ofthis order by completing each and every one of the following items: 1.Remove all tires, vehicle parts, lawn equipment, and miscellaneous scrap metal pieces. 2.Remove all inoperable vehicles and other equipment, including recreational vehicles and those with expired registration past 90 days, and remove all trailers used to support or transport such vehicles and equipment. 3.Remove vehiclesparked on unimproved areas. 4.Remove all trailerswithaccumulations of junk andscrap. 5.Remove all accumulation of household furniture and other household items including junk appliances. 6.Remove allliquid or gas containers and any containers or other potentially dangerous substances from the property and properly dispose of it. 7.Remove allscrapbuildingmaterials, including, without limitation,woodand lumber. 8.Remove allaccumulated brush and debris. 9.Repair or remove the structurally substandard fence that is leaning toward the property of a neighboring landowner. 10.Repairorremoveallportionsofthelean-toadditiontotheaccessory structurethat was not safelyconstructedand are partiallycoveredwith a temporary tarp covering. July 28, 2025 City Council Meeting Minutes 12 Council Packet Page Number 14 of 68 E2 All such work is subject to any applicable permitting and required inspections by staff membersoftheCitytoensurecompliancewithapplicablerulesandlaw.Thisorderisnot a permit. You arefurther advised that unless such corrective action istaken or an answer isserved on the City andfiled within21 daysofthedateofserviceofthisorder uponyou, a motion forsummary enforcement ofthisorder may be made tothe Ramsey County District Court. Finaly, you are further advised that if you do not comply with this order and the City is compelled to take any corrective action, all necessary costs incurred by the City in taking such corrective action will be collected and assessed against the property pursuant to Minnesota Statutes,section463.21andsection18-37ofthe City Code.Inconnectionthereto,the City intends to recover all of its expenses incurred in carrying out this order, including specifically but not exclusively, filing fees, service fees, publication fees, attorneys' fees, appraisers' fees, witness fees,including expert witness feesandtravelingexpensesincurred bythe City fromthetimethis Order wasoriginally made pursuant to Minnesota Statutes, section 463.22 Dated ______, 2025 KENNEDY & GRAVEN, CHARTERED By: _____________ McKaia G. Dykema (#0505388) David T. Anderson (#0393517) 700 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402 (612)337-9300 ATTORNEYS FOR THE CITY OF MAPLEWOOD Seconded by CouncilmemberCave Ayes – All, via roll call The motion passed. 3.Lawful Gambling Ordinance a.Ordinance Regulating Lawful Gambling b. Resolution Authorizing Publication by Title and Summary (4 votes) July 28, 2025 City Council Meeting Minutes 13 Council Packet Page Number 15 of 68 E2 City Clerk Sindt gave the staff report. Councilmember Juenemannmoved to approve the ordinance regulating lawful gambling by repealing and replacing Chapter 22. Ordinance 1054 AN ORDINANCE REGULATING LAWFUL GAMBLING IN THE CITY OF MAPLEWOOD THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS FOLLOWS: Section I. Chapter 22. – Lawful Gambling in the Maplewood city code is repealed in its entirety and the following is adopted in its place: Chapter 22 - LAWFUL GAMBLING Sec. 22-1.Adoption of state law by reference. The provisions of Minn. Stats. ch. 349, as they may be amended from time to time, with reference to the definition of terms, conditions of operation, provisions relating to sales, and all other matters pertaining to lawful gambling are hereby adopted by reference and are made a part of this chapter as if set out in full. It is the intention of the council that all future amendments of Minn. Stats. ch. 349 are hereby adopted by reference or referenced as if they had been in existence at the time this articlewas adopted. Sec. 22-2.City may be more restrictive than state law. The city is authorized by the provisions of Minn. Stats. § 349.213, to impose, and has imposed in this article, additional restrictions on gambling within its limits beyond those contained in Minn. Stats. ch. 349. Sec. 22-3.Purpose. The purpose of this chapter is to regulate lawful gambling within the City of Maplewood, to ensure the integrity of operations, to provide for the use of net profits only for lawful purposes, and to authorize only those games or game features discussed in Minn. Stats. ch. 349. Sec. 22-4.Definitions. In addition to the definitions contained in Minn. Stats. § 349.12, the following terms are defined for purposes of this chapter: Board means the State of Minnesota Gambling Control Board Lawful gambling means the operation, conduct or sale of bingo, raffles, paddlewheels, tipboards, and pulltabs. Licensed organization means an organization licensed by the board, and excludes those organizations exempted or excluded per Minn. Stats. § 349.166. Local permit means a permit issued by the city. July 28, 2025 City Council Meeting Minutes 14 Council Packet Page Number 16 of 68 E2 Trade area means the City of Maplewood and each city contiguous to the City of Maplewood to include St. Paul, Little Canada, North St. Paul, Oakdale, Roseville, While Bear Lake, Newport, Vadnais Heights and Woodbury. Sec. 22-5.Lawful gambling permitted. Lawful gambling is permitted within the city provided it is conducted in accordance with Minn. Stats. §§ 609.75—609.763, inclusive, as they may be amended from time to time and Minn. Stats. §§ 349.11—349.23, inclusive. Sec. 22-6.Lawful gambling at on-sale establishments. No sale, consumption, or possession of liquor, wine, or 3.2 percent malt liquor shall be permitted during gambling conducted by a licensed organization, except as permitted under a valid on-sale liquor, wine, or 3.2percent malt liquor license or a bottle club permit. Lawful gambling at on-sale liquor, wine, and 3.2 percent malt liquor establishments shall be conducted in compliance with the following: (1)On-sale establishments shall be limited to one licensed organization at any one time in the licensed premises and any rooms adjoining the premises under the same management. No lease shall be made with one organization while another lease is in effect forthe same on-sale establishment. (2)All gambling shall be conducted from a booth or the bar services area. (a) If gambling is conducted from a booth, it shall be constructed and maintained by the licensed organization and shall be under the exclusive control of that organization. (3)No person shall be jointly employed by both the licensed organization and the on-sale establishment. This section shall not apply when the licensed organization is also the holder of the on-sale license for the establishment where the gambling is conducted. (4)No gambling funds shall be commingled with funds of the on-sale establishment. (5)No food, drink, or entertainment discounts or other promotions shall be offered in conjunction with the sale of gambling devices or chances. (6)The on-sale establishment shall allow the licensed organization to conduct gambling at any time during its lawful business hours and shall prohibit gambling at any time other than its lawful business hours. Sec. 22-7.Application and local approval of premises permits. (a)Any organization seeking to obtain a premises permit from the board shall file with the city clerk an executed, complete duplicate application, together with all exhibits and documents accompanying the application as will be filed with the board. (b)Upon receipt of an application for issuance of a premises permit, the city clerk shall transmit the application to the public safety director for review and recommendation. (c) Organizations applying for a state issued premises permit shall pay the city an investigation fee as set by state statute for cities of the second class. This fee July 28, 2025 City Council Meeting Minutes 15 Council Packet Page Number 17 of 68 E2 shall be refunded if the application is withdrawn before the investigation is commenced. (d)The applicant shall be notified of the date of which the council will consider the recommendation. (e)The council shall, by resolution, approve or disapprove the application within 60 days of the receipt of the application. (f)The council shall disapprove an application for issuance of a premises permit for any of the following reasons: (1)Violation by the licensed organization of any state statute, state rule, or city ordinance relating to gambling within the last three years; (2)Violation by the on-sale establishment or organization leasing its premises for gambling, of any state statute, state rule, or city ordinance relating to the operation of the establishment, including, but not limited to, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice and protection of public safety within the last three years; (3)The licensed organization already has four premises permits to conduct lawful gambling in the city; or (4)Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. (g)Lawful gambling under license issued by the board may be conducted only at the following locations: (1)In the licensed organization's hall where it has its regular meetings. No organization shall rent, lease, or occupy, directly or indirectly, any other property for the purpose of conducting gambling, except an on-sale establishment as permitted in this chapter; or (2)In licensed on-sale liquor, wine, and beer establishments; (3)Notwithstanding subsections (g)(1) and (2) of this section, raffle-only licenses may be approved for any proper location. (h)No location shall be approved for gambling unless it complies with the applicable zoning, building, fire, and health codes of the city. Sec. 22-8. Application and local approval of an off-site premises permit. (a)An organization seeking to conduct lawful gambling on a premises other than its permitted premises and in conjunction with a county or state fair, a church festival, or a civic celebration not to exceed 12 events per year and each event not lasting more than three days shall: (1) File with the city clerk an executed, complete duplicate off-site premises permit application as will be filed with the board at least 30 days prior to the gambling event. (2) No fee shall be assessed by the city in connection with this application. (b)The applicant shall be notified of the date of which the council will consider the application. July 28, 2025 City Council Meeting Minutes 16 Council Packet Page Number 18 of 68 E2 (c) The council shall, by a resolution, approve or disapprove the application at the next regularly scheduled council meeting. (d)The council shall disapprove the application for an off-site gambling permit for the following reasons: (1)The applicant has exceeded the number of event occurrences allowed by state statute; (2)Violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling within the last three years; (3)Violation by the on-sale establishment or organization leasing its premises for gambling, of any state statute, state rule, or city ordinance relating to the operation of the establishment, including, but not limited to, laws related to alcoholic beverages, gambling, controlled substances, suppression of vice and protection of public safety within the last three years; or (4)Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. Sec. 22-9.Local permits. (a)No organization shall conduct lawful gambling excluded or exempted from state licensure requirements by Minn. Stats. § 349.166, without a valid local permit. A local permit is not required for the following: i. Bingo conducted within a nursing home or a senior citizen housing project or by a senior citizen organization if the prizes for a single bingo game do not exceed $10, total prizes awarded at a single bingo occasion do not exceed $200, only members of the organization, residents of the nursing home or housing project, and their guests, are allowed to play in a bingo game, no compensation is paid for any persons who conduct the bingo, and a manager is appointed to supervise the bingo. ii. Raffles conducted by an organization, if the value of all raffle prizes awarded by the organization in a calendar year does not exceed $1,500 or, if the organization is a 501(c)3 organization, if the value of all raffle prizes awarded by the organization at one event in a calendar year does not exceed $5,000. (b) Applications for issuance of a local permit shall be on a form prescribed by the city and shall be submitted at least 7 days prior to the gambling event. The form must be accompanied by a proof of non-profit status and the board exempt or excluded application relevant to the gambling activity. (c) When filing an application for the issuance of a local permit under this section, the applicant must pay to the city clerk, in full, the amount of the permit fee as imposed, set, established and fixed by the city council, which fee shall not exceed the maximum dollar amount set by state statute. (d)The city clerk shall disapprove an application for issuance of a local permit for any of the following reasons: (1)Violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling within the last three years; (2)Violation by the on-sale establishment, or organization leasing its premises for gambling, of any state statute, state rule, or city ordinance relating to July 28, 2025 City Council Meeting Minutes 17 Council Packet Page Number 19 of 68 E2 the operation of the establishment, including, but not limited to, laws relating to the operation of the establishment, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice and protection of public safety within the last three years; (3)More than one organization will be conducting exempted or excluded lawful gambling activities at any one premises at any one time; (4)Failure of the applicant to pay the permit fee within the prescribed time limit; or (5)Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. Sec. 22-10.Revocation and suspension of local permit. (a)A local permit may be revoked, or temporarily suspended for a violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling. (b)A permit shall not be revoked or suspended until notice and an opportunity for a hearing have first been given to the permit holder. The notice shall be personally served and shall state the provision reasonably believed to be violated. The notice shall also state that the permit holder may demand a hearing on the matter, in which case the permit will not be suspended until after the hearing is held. The permit holder must request a hearing at least two weeks prior to the regularly scheduled council meeting. If, as a result of the hearing, the council finds that an ordinance violation exists, then the council may suspend or revoke the permit. Sec. 22-11.License and permit display. All permits issued under state statuteor this chapter shall be prominently displayed at the premises where gambling is conducted. Sec. 22-12.Notification of material changes to application. An organization holding a state issued premises permit or a local permit shall notify the city in writing within 10 days whenever there is any material change in the information submitted in the application. Sec. 22-13.Contribution of net profits to fund administered by city. (a)Each licensed organization conducting lawful gambling within the city pursuant to Minn. Stats. § 349.16, shall contribute 10 percent of its net profits derived from lawful gambling in the city to a fund administered and regulated by the city without cost to the fund. The city shall disburse the funds for lawful purposes as defined by Minn. Stats. § 349.12, subd. 25. An organization's receipts from lawful gambling that are exempt from licensing under Minn. Stats. § 349.166 are not subject to 10 percent contribution imposed by this section. (b)The 10 percent contribution imposed by this section shall be paid monthly to a fund administered and regulated by the city, without cost to the city, for disbursement for lawful purposes and shall be reported on a duplicate copy of the gambling tax returnfiled with the board each month. The report shall be July 28, 2025 City Council Meeting Minutes 18 Council Packet Page Number 20 of 68 E2 an exact duplicate of the report filed with the board, without deletions or additions, and must contain the signatures of organization officials as required on the report form. At the time of submitting a copy of the gambling tax return, each organization shall also file a computation of charitable contribution form which may be obtained from the city’s finance director. The gambling tax return and payment of the contribution due must be postmarked or, if hand-delivered, received in the office of the finance director on or before the last day of the month following the month for which the report is made. An incomplete gambling tax return will not be considered timely unless corrected and returned by the due date for filing. Delays in the mailing, mail pickups, and postmarking are the responsibility of the organization. The tax return and contribution shall be delivered to: Finance Director City of Maplewood 1830 County Road B East Maplewood, MN 55109 Checks shall be made payable to the city. The city must acknowledge financial contributions of licensed organizations conducting lawful gambling to the community and the recipients of the funds. (c) There shall be an interest charge of eight percent per annum on the unpaid balance of all overdue contributions owed by an organization under this section. (d)The city council shall disapprove any pending premises permit application for any organization which owes delinquent contributions to the city. Further, the city may notify the board of any organization owing delinquent contributions to the city and may request that the board revoke or suspend the organization's license. The city council shall not issue or renew any on-sale alcoholic beverage license, bottle club permit, or food license to any organization which owes delinquent contributions to the city. The remedies in this subsection are not exclusive and shall be in addition to any other powers and remedies provided by law. Sec. 22-14.Designated trade area. (a)Each licensed organization conducting lawful gambling within the city shall expend at least 51 percent of its lawful purpose expenditures of gross profits on lawful purposes conducted or located within the city's trade area. (b)This section applies only to lawful purpose expenditures of gross profits derived from gambling conducted at a premises within the city's jurisdiction. Sec. 22-15.Records and reporting. (a)Licensed organizations shall file with the city clerk one copy of all records and reports required to be filed with the board, pursuant to Minn. Stats. ch. 349, and rules adopted pursuant thereto. The records and reports shall be filed on or before the day they are required to be filed with the board. (b)Licensed organizations shall file a report with the city proving compliance with the trade area spending requirements imposed by section 22-14. Such report July 28, 2025 City Council Meeting Minutes 19 Council Packet Page Number 21 of 68 E2 shall be made on a form prescribed by the city and shall be submitted annually. Sec. 22-16.Penalty. A violation of any provision of this chapter shall be a misdemeanor. Nothing in this chapter shall preclude the city from enforcing this chapter by means of appropriate legal action. Additionally, a violation of this chapter may be reported to the board and a recommendation may be made for suspension, revocation or cancellation of an organization’s license. Sec. 22-17.Severability. If any provision of this chapter is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. Section II. This ordinance shall be effective following its adoption and publication. Seconded by Councilmember Cave Ayes – All, via roll call The motion passed. oved to approve the resolution authorizing publication of the CouncilmemberLeem ordinance by title and summary. (4 votes). Resolution 25-07-2422 RESOLUTION AUTHORIZING PUBLICATION OFORDINANCE NO. 1054 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. 1054, an ordinance amending Chapter 22 of the Maplewood City Code regarding the regulation of lawful gambling; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS,the ordinance is six pages in length; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of Maplewood, Minnesota: 1.The city clerk shall cause the following summary of Ordinance No. 1054to be published in the city’s official newspaper in lieu of the entire ordinance: Public Notice On July 28, 2025, the city council of the city of Maplewood adopted Ordinance No. 1054, an ordinance amending Chapter 22 of the Maplewood City Code regarding the July 28, 2025 City Council Meeting Minutes 20 Council Packet Page Number 22 of 68 E2 regulation of lawful (charitable) gambling in the city. The ordinance deletes in its entirety the current code concerning lawful gambling and replaces it with a new ordinance which removes obsolete, confusing or inconsistent provisions and simplifies the administration of lawful gambling permits. It also brings the city code into compliance with state law with regard to certain matters. The new ordinance retains provisions requiring licensed organizations conducting lawful gambling within the city to contribute 10 percent of their gross profits to a fund administered by the city for disbursement by the city for purposes allowed by state law. The new ordinance also continues to require that licensed organizations conducting lawful gambling in the city expend at least 51 percent of their gross profits on lawful purposes within the city’s trade area, which includes Maplewood and all cities contiguous to Maplewood. This public notice is intended only to summarize the ordinance. A full copy of the ordinance is available in the office of the city clerk and has been posted on the city’s website. The ordinance shall be effective upon adoption and publication. 2.The city clerk keep a copy of the ordinance in her office at city hall for public inspection. Seconded by Councilmember Juenemann Ayes – All, via roll call The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at8:30p.m. July 28, 2025 City Council Meeting Minutes 21 Council Packet Page Number 23 of 68 F1a CITY COUNCIL STAFF REPORT Meeting Date August 11, 2025 REPORT TO: City Council REPORT FROM: Michael Sable, City Manage r PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: August 25: EDA: Adopt EDA Strategic Plan Workshop: 2026 Budget Workshop (with Public Comment) September 8: EDA: EDA Budget Î Preliminary Levy Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Transit Discussion Maplewood Living Schedule: Author Due DateEdition Lee Aug 19 September 2025 Sable October 16 November 2025 Abrams December 15 January 2026 Juenemann Feb 17 March 2026 Cave April 16 May 2026 Villavicencio June 16 July 2026 LeeAugust17September2026 All assignments are subject to change based on election filings. Council Packet Page Number 24 of 68 F1a Community Events and Notifications: Celebrate Summer, August 13, 6 Î 7:30 PM, Edgerton Park Friday Fireworks, September 19, 5 Î 8 PM, Hazelwood Park Tuj Lub Courts Grand Re-Opening, September 20, 10 AM Î Noon, Keller Regional Park Council Packet Page Number 25 of 68 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 26 of 68 G1 Council Packet Page Number 27 of 68 G1, Attachments Council Packet Page Number 28 of 68 G1, Attachments Council Packet Page Number 29 of 68 G1, Attachments Council Packet Page Number 30 of 68 G1, Attachments Council Packet Page Number 31 of 68 G1, Attachments Council Packet Page Number 32 of 68 G1, Attachments Council Packet Page Number 33 of 68 G1, Attachments Council Packet Page Number 34 of 68 G1, Attachments Council Packet Page Number 35 of 68 G1, Attachments Council Packet Page Number 36 of 68 G1, Attachments Council Packet Page Number 37 of 68 G1, Attachments Council Packet Page Number 38 of 68 G1, Attachments Council Packet Page Number 39 of 68 G1, Attachments Council Packet Page Number 40 of 68 G2 CITY COUNCIL STAFF REPORT Meeting Date August 11, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER:Mychal Fowlds, IT Director AGENDA ITEM: Payment for Tyler Enterprise ERP Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Tyler Enterprise ERP payment is over $50,000 and therefore requires City Council approval per our purchasing policy. Recommended Action: Motion to approve payment for Tyler Enterprise ERP. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $86,495.43. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Tyler Enterprise ERP streamlines core HR & Finance processes enabling more efficient service delivery across departments. Background: In 2022, the City Council approved an agreement with Tyler Technologies, initiating the transition from the outdated and unsupported Eden Systems to Tyler Enterprise ERP (formerly MUNIS). At the time, Eden had been in use for 22 years. Following approval, Finance staff began implementation of the new system, with core financial functions going live in October 2023. On July 1, 2024, Finance and Human Resources successfully launched the payroll module. This payment covers all Tyler Enterprise ERP subscriptions used by City of Maplewood staff. Attachments: 1.Tyler Technologies invoice Council Packet Page Number 41 of 68 G2, Attachment 1 Council Packet Page Number 42 of 68 G3 CITY COUNCILSTAFF REPORT Meeting Date August 11, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director PRESENTER:Steven Love, Public Works Director AGENDA ITEM: Professional Services Agreement for Infiltration and Inflow Investigation Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Metropolitan Council Environmental Services Division (MCES) has notified the City that the sanitary sewer flow meter station south of Interstate 94 consistently spikes during rain events. The City Council will consider authorizing the Professional Services Agreement with Kimley-Horn and Associates, Inc. to conduct an Infiltration and Inflow (I&I) investigation. Recommended Action: Motion to authorize the Mayor and City Manager to enter into a Professional Services Agreement for an Infiltration and Inflow investigation with Kimley-Horn and Associates, Inc. Minor changes to the Professional Services Agreement are authorized as approved by the City Attorney. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $40,776 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The estimated cost for the completion of the agreement’s first three tasks is $40,776. If the investigation requires the completion of additional tasks, a new agreement will be brought to the City Council for consideration. Funding for this project comes from the Sanitary Sewer Fund. Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Reducing the amount of I&I in the City’s sanitary sewer system reduces the amount of flow that needs to be treated and lowers the City’s treatment costs. Background The sanitary sewer system, located south of Interstate 94, serves the 3M campus and four local neighborhoods (see attached map). A meter station, located at the boundary between Maplewood and Saint Paul, measures the amount of sanitary sewer flow leaving Maplewood. This measurement helps set the amount MCES will charge the City for treating Maplewood’s share of sanitary sewer flow. Council Packet Page Number 43 of 68 G3 MCES notified the City that flow data from the meter station consistently shows a high spike in flow during rain events. This suggests stormwater runoff is finding its way into the City’s sanitary sewer system. The proposed infiltration and inflow investigation will help identify the possible sources of this infiltration or inflow. The proposed agreement identifies seven tasks that can be done to address the I&I issue. This agreement covers tasks one through three. The findings of the first three tasks will help identify which of the remaining four tasks may need to be completed. A separate agreement will be brought back to the City Council to consider before moving forward with any additional work. Attachments 1.Location Map 2.Professional Service Agreement Council Packet Page Number 44 of 68 G3, Attachment 1 QspkfduMpdbujpoNbq 4NDbnqvt NdLojhiu Spbe NDFTNfufs Tubujpo NDFTTbojubsz TfxfsJoufsdfqups Dfouvsz Bwfovf Council Packet Page Number 45 of 68 G3, Attachment 2 ¸ ¸ ¸ ¸ Council Packet Page Number 46 of 68 G3, Attachment 2 p p p p p Council Packet Page Number 47 of 68 G3, Attachment 2 Council Packet Page Number 48 of 68 G3, Attachment 2 ¸ ¸ ¸ ¸ ¸ ¸ ¸ ¸ Council Packet Page Number 49 of 68 G3, Attachment 2 Council Packet Page Number 50 of 68 G3, Attachment 2 Council Packet Page Number 51 of 68 G4 CITY COUNCILSTAFF REPORT Meeting Date August 11, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Audra Robbins, Parks and Natural Resources Manager PRESENTER:Steven Love, Public Works Director AGENDA ITEM: Pleasantview Park Tennis and Basketball Court Replacement Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City Council will consider approving a quote from ACI Asphalt & Concrete Inc. for tennis and basketball court replacement at Pleasantview Park. Recommended Action: Motion to approve the replacement of the Pleasantview Park tennis and basketball courts and authorize the City Manager and the Mayor to enter into an agreement with ACI Asphalt & Concrete Inc. for construction services in the amount of $141,170. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $141,170 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Fundingfor this project isincluded in the 2025 Capital Improvement Plan and will be funded through the Park Improvement Fund. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The 2015 Parks System Master Plan states that taking care of the existing parks system was found to be Maplewood’s highest community priority. This means reinvesting in and upgrading existing parks and facilities. Background: Upon the adoption of the Parks System Master Plan in early 2015, staff have been working with the Parks and Recreation Commission and the City Council on implementing the plan. Strategic replacement of certain tennis courts and sports courts throughout the parks system aligns with the goals of maintaining the existing park system and its facilities. Council Packet Page Number 52 of 68 G4 At one point, the City consideredremoving the courts at Pleasantview Park once theywere no longer playable. In recent years, however, there has been increased demand from the public for facilities to play pickleball. The City has also received requests from residents who live near Pleasantview Park to have the tennis and basketball courts replaced. The proposed project includes replacing the tennis and basketball court surfaces, backstops, and tennis/pickleball nets. The replacement tennis courts will have adjustable nets and lines for both pickleball and tennis to best serve Maplewood residents' needs. Park users will be able to switch the height of the net depending on whether they want to play tennis or pickleball. Two written quotes for the proposed improvements to the Pleasantview tennis and basketball courts were received, ranging from $141,170 to $168,580. ACI Asphalt Inc.’s quote was the lowest, at $141,170. ACI Asphalt Inc. has successfully completed several projects for the City. Staff recommends authorizing ACI Asphalt & Concrete Inc. to replace the tennis and basketball courts at Pleasantview Park. Attachments: 1.Quote from ACI Asphalt & Concrete Inc. Council Packet Page Number 53 of 68 G4, Attachment 1 Date:Thursday, June 19, 2025Proposal # 2025-1980 Submitted To:Site Description: # S140497 Prepared By: Audra RobbinsRyan Smith Pleasant View Park City of Maplewood 1100 Marnie Court Contact Information: 1830 County Road B E Maplewood, MN 55119 Mobile: 952-256-0545 Maplewood, MN 55109 Office: (763) 424-9191 Contact Information: ryan.smith@aciasphalt.com Phone: (651) 249-2125 Mobile: E-mail: Audra.Robbins@maplewoodmn.gov Assumes work to be completed M-F. Price includes two adjustable nets for pickle/tennis & basketball court.& 2 goals/hoops. (Blue/Green in color - most common) Scope of Work QtyDepth/RateCost Traffic Control 18,043Sq. Ft.3” Full Depth Milling to Base Material 18,043Sq. Ft.1” Grading On Site Material 18,043Sq. Ft.1.5” Asphalt Base Lift 18,043Sq. Ft.1.5” Asphalt Wear Lift - Virgin Mix Design Resurfacing Tennis/Pickle Ball Courts (2 courts) + Basket Court -High-pressure blow entire surface clean of dirt and debris. -Patch and blend low areas, ("birdbaths") to surrounding surface. -Power-wash courts (as needed) to clean surface prior to surfacing. -Apply (2) textured coats of acrylic resurfacer to fill surface imperfections. *SportMaster Colorplus System used. -Apply (2) acrylic color coats to the surface, colors to be determined. -Apply 2" white textured playing lines per ASBA specifications. -Apply (1) set of Pickleball lines. Fence Repair & Two sets of nets (Pickle/Tennis) + 10’ Access Gate + 2 Goals/Hoops at both ends of the basketball court Project Total$141,170.00 Council Packet Page Number 54 of 68 G4, Attachment 1 Date:Thursday, June 19, 2025Proposal # 2025-1980 Submitted To:Site Description: # S140497 Prepared By: Pleasant View Park Audra RobbinsRyan Smith 1100 Marnie Court City of Maplewood Maplewood, MN 55119 Contact Information: 1830 County Road B E Mobile: 952-256-0545 Maplewood, MN 55109 Office: (763) 424-9191 Contact Information: ryan.smith@aciasphalt.com Phone: (651) 249-2125 Mobile: E-mail: Audra.Robbins@maplewoodmn.gov PAYMENT TERMS:0% Down, Balance BAL NET 30 ACCEPTANCE OF THIS CONTRACT: The above material, scope of work and payment terms are satisfactory and hereby accepted by ACI Asphalt & Concrete, LLC. ACI Asphalt & Concrete, LLC. in enforcing the provisions and All Proposed Work is subject to the ACI Asphalt & Concrete, LLC. Standard Terms & Conditions page attached All sprinklers must be turned off 24 hours before the sealcoating application begins. APPROVED BY:Date: ACI Asphalt & Concrete, LLC. Ryan Smith Council Packet Page Number 55 of 68 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 56 of 68 J1 CITY COUNCIL STAFF REPORT Meeting Date August 11, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Lois Knutson, Senior Administrative Manager PRESENTER: Lois Knutson, Senior Administrative Manager AGENDA ITEM: 2026 Î 2028 Strategic Plan Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City of Maplewood is developing its Strategic Plan for 2026 - 2028. Recommended Action: Motion to approve the Strategic Priorities and Focus Areas for the 2026 Î 2028 Strategic Plan. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment NA Background: The City of MaplewoodÓs current Strategic Plan is built around six strategic priorities: 1. Community Inclusiveness 2. Financial Sustainability 3. Infrastructure & Asset Management 4. Integrated Communication 5. Operational Effectiveness 6. Targeted Redevelopment Council Packet Page Number 57 of 68 J1 Each priority includes Key Outcomes and Performance Measures that define the CityÓs goals and how success will be evaluated. On April 23, 2025, the City Council and Executive Leadership Team held a strategic planning retreat to initiate the update of the CityÓs Strategic Plan. Through a series of facilitated exercises and discussions, three new strategic priorities were identified: Safety Sustainability Development On June 9, 2025, these priorities and their corresponding focus areas were presented to the City Council for further discussion. A summary of the priorities and focus areas is provided in Attachment 1. Staff have begun developing performance measures aligned with each priority and focus area. These draft measures are included in Attachment 2. The City Council is invited to review and provide feedback or suggestions on the proposed measures. However, formal approval is not required, as the performance measures are intended to remain flexible and may evolve over time. Attachments: 1. Summary Sheet: Strategic Priorities and Focus Areas 2. 2026 Î 2028 Strategic Plan Performance Measures - draft Council Packet Page Number 58 of 68 J1, Attachment 1 What we do: Safety: Enhancing community well-being through proactive systems and infrastructure. Focus Areas: Ensure public safety and effective emergency response Foster community engagement and support resident well-being Strengthen regulations and code compliance Maintain and enhance infrastructure and environmental systems Leverage technology and manage public assets strategically Expand accessibility and mobility for all residents Invest in prevention strategies and resource readiness Sustainability: Building long-term resilience and organizational strength. Focus Areas: Cultivate a connected, engaged community Support and develop staff and human resources Advance environmental stewardship initiatives Maintain strong financial health and stability Development: Shaping a thriving, inclusive, and forward-looking community. Focus Areas: Promote residential development and thoughtful redevelopment Expand life cycle housing options for all demographics Grow a vibrant and resilient business community Invest in people and placemaking Strengthen human connection and community growth How we do it: High Performance Organization •Exceptional service •Culture that supports and empowers people •Strong relationships Engaged & Informed Decision Making Financial Stewardship Council Packet Page Number 59 of 68 J1, Attachment 2 Council Packet Page Number 60 of 68 J1, Attachment 2 Council Packet Page Number 61 of 68 J1, Attachment 2 Council Packet Page Number 62 of 68 J1, Attachment 2 Council Packet Page Number 63 of 68 J1, Attachment 2 Council Packet Page Number 64 of 68 For the permanent record: Meeting Date: 8/11/2025 Agenda Item J1, Additional Attachment August 11, 2025 £ Ä¥ N^kqsg z^| For the permanent record: Meeting Date: 8/11/2025 Agenda Item J1, Additional Attachment SafetySustainabilityDevelopment N^kqsg Js~ssk¤¤¤ For the permanent record: Meeting Date: 8/11/2025 Agenda Item J1, Additional Attachment Ensure public safety and effective emergency responseFoster community engagement and support resident well-Strengthen regulations and code compliance being ¤¤¤ N^pk¯/|r^|gs|q g~{{|s kzzÂfks|q r~qr ~^gsk k{ ^|i s|p^gk For the permanent record: Meeting Date: 8/11/2025 Agenda Item J1, Additional Attachment Maintain and enhance infrastructure and environmental systemsLeverage technology and manage public assets strategicallyExpand accessibility and mobility for all residentsInvest in prevention strategies and resource readiness ¤¤¤¤ N^pk¯/|r^|gs|q g~{{|s kzzÂfks|q r~qr ~^gsk k{ ^|is|p^gk For the permanent record: Meeting Date: 8/11/2025 Agenda Item J1, Additional Attachment Cultivate a connected, engaged communitySupport and develop staff and human resourcesAdvance environmental stewardship initiativesMaintain strong financial health and stability N^s|^fszs¯*szis|q z~|qÂk{ kszsk|gk ^|i ~q^|s^s~|^z k|qr ¤¤¤¤ For the permanent record: Meeting Date: 8/11/2025 Agenda Item J1, Additional Attachment Promote residential development and thoughtful redevelopmentExpand life cycle housing options for all demographicsGrow a vibrant and resilient business communityInvest in people and placemakingStrengthen human connection and community growth -kkz~{k|¯ Nr^s|q ^ rss|q® s|gzsk® ^|i p~^iÂz~~ys|q g~{{|s¤¤¤¤¤ For the permanent record: Meeting Date: 8/11/2025 Agenda Item J1, Additional Attachment *szis|q ~ rk z^| For the permanent record: Meeting Date: 8/11/2025 Agenda Item J1, Additional Attachment Mkg~{{k|iki ^gs~|¯ Motion to approve the Strategic Priorities and Focus Areas p~ rk £ Ä¥ N^kqsg Jz^| J2 Council Packet Page Number 65 of 68 J2 Council Packet Page Number 66 of 68 J2, Attachment 1 CITY OF MAPLEWOOD CITY COUNCIL POLICIES ON AWARD OF CHARITABLE GAMBLING TAX FUNDS 1.All licensed charitable gambling organizations within the City are required to contribute 10 percent (10%) of net profits derived from lawful gambling activity in the City to the Charitable Gambling Tax Fund. These funds are dispersed by the City Council for lawful expenditures. The City must acknowledge financial contributions of licensed organizations conducting lawful gambling to the community and the recipients of the funds. 2.All applications must be complete and submitted by the application deadline established by the City Manager. 3.The City of Maplewood grants funds from the Charitable Gambling Tax Fund to support activities and services that benefit Maplewood residents. The first priority in the granting of funds will be given to the City of Maplewood domiciled organizations. The second priority or consideration will be given to funding requests from other organizations which are used primarily for the benefit of Maplewood residents. Funds shall be distributed for projects, equipment, or activities that are based in the community and which primarily benefit Maplewood residents and will be looked upon more favorably than requests for salaries or general operating costs. 4.Allocation and Applicant Eligibility a.Distribution of Funds Each year, one-third (1/3) of the total available funds shall be allocated to each of the following program categories: 4.A three-year rotating schedule has been developed, whereby priority for funding will be given to requests that fit into specified categories each year. Year 1: Social Supports and Senior Citizen Services Year 2: Youth Programs and Community Engagement & Events Year 3:Environment & Natural Resources and Safety Programs b.Application Requirements Organizations must identify the specific funding category under which they are applying and provide a detailed description of how the requested funds will be used. c.Maximum Award No single organization shall receive more than $7,500 in funding per year. d.Eligibility for Subsequent Funding Organizations that receive funding in one year are eligible to apply again the following year only under a different program category. If there are funds remaining after priority categories are funded first, the City Council may award to other groups as available. Council Packet Page Number 67 of 68 J2, Attachment 1 5. In general, requests from organized athletic groups will not be funded. Funding for these programs should be from participating families or community auxiliary groups. There are so many athletic organizations within the community that the City of Maplewood is not capable of funding their financial requests or fairly determining appropriate recipients. 6. The amount of Charitable Gambling Tax Funds awarded to any request is determined by a City Council vote. A request must receive 3 or more votes for funding in order to receive Charitable Gambling Tax Funds. 7. All funds granted are required to be expended for the requested project within one year of the date of the award letter. However, payment will not be made until after January 1 of the award year. Grant recipients shall submit a letter to the Administrative Services Coordinator requesting payment of the grant award as well as provide specific information on how the funds were used (receipts or other proof of expenditure) for the proposed purpose. 8. No employee or department of the City of Maplewood shall solicit a donation from a licensed charitable organization without City Manager approval. If there is a financial need for a specific program that was not funded in the City budget, staff may submit a request to the City Manager for the use of Charitable Gambling Tax Funds. 9. The allocation of Charitable Gambling Tax Funds is an annual award. A previous receipt of funds in no way guarantees or commits the City of Maplewood to funding in any subsequent year. Each year’s funding requires a new, separate application. Council Packet Page Number 68 of 68