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HomeMy WebLinkAbout2025-07-14 EDA Meeting Packet AGENDA MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY 6:55 P.M. Monday, July 14, 2025 City Hall, Council Chambers A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. APPROVAL OF MINUTES 1. June 23, 2025 Economic Development Authority Special Meeting Minutes E. PUBLIC HEARING None F. UNFINISHED BUSINESS None G. NEW BUSINESS 1. Call for Special EDA Meetings H. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at the Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. THIS PAGE IS INTENTIONALLY LEFT BLANK D1 MEETING MINUTES MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITYSPECIAL MEETING 6:30 P.M. Monday, June 23, 2025 City Hall, Council Chambers A.CALL TO ORDER A special meeting of the Maplewood Economic Development Authority (EDA)was heldin the City Hall Council Chambers and was called to order at7:00p.m. by President Abrams. B.ROLL CALL Marylee Abrams, PresidentPresent Rebecca Cave, Vice PresidentPresent Kathleen Juenemann, CommissionerPresent Chonburi Lee, CommissionerPresent Nikki Villavicencio,CommissionerPresent C.APPROVAL OF AGENDA CommissionerCavemoved to approve the agendaas submitted. Seconded by CommissionerJuenemannAyes – All The motion passed. D.APPROVAL OF MINUTES 1.May27, 2025, Economic Development AuthorityMeeting Minutes CommissionerJuenemannmoved to approve the May27, 2025 Economic Development AuthoritySpecial Meeting Minutes as submitted. Seconded by CommissionerLee Ayes – All The motion passed. E.PUBLIC HEARING None F.UNFINISHED BUSINESS None G.NEW BUSINESS 1.Resolution Adopting Notice of Intent to Certify Tax Levy EDA Attorney Batty gave the staff report. June 23, 2025 Maplewood Economic Development AuthoritySpecial Meeting Minutes 1 EDA Packet Page Number 1 of 8 D1 CommissionerLeemoved to adopt the attached resolution entitled “Resolution Declaring Intent to Certify Economic Development Authority Levy under Minnesota Statutes, section 275.067 and Affirming Boundaries of the Economic Development Authority”. Resolution 25-06-0027 RESOLUTION DECLARING INTENT TO CERTIFYECONOMIC DEVELOPMENT AUTHORITY LEVYUNDER MINNESOTA STATUTES, SECTION 275.067AND AFFIRMING BOUNDARIES OF THEECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED by the Board of Commissioners of the Maplewood Economic Development Authority (“MEDA”) as follows: Section 1 Recitals: 1.01MEDA is an economic development authority under Minnesota Statutes, sections 469.090 through 469.1081 and operates under the Amended Enabling Resolution adopted by the City of Maplewood on July 22, 2019. Minutes from the Maplewood City Council meeting of July 22, 2019 are attached hereto as Exhibit A. 1.02MEDA’s boundaries and area of operation covers the entire City of Maplewood. MEDA has established Development District No. 1 which includes the entire City of Maplewood. 1.03Minnesota Statutes, section 469.107 allows a city, at the request of an economic development authority, to levy a tax for the benefit of the economic development authority. 1.04Minnesota Statutes, section 275.067 requires that special taxing districts, including economic development authorities, that have not previously certified a levy notify the county auditor before July 1 of their intent to certify a levy in the current year for taxes payable in the following calendar year. 1.05MEDA has not previously certified a levy and wishes to give written notice to the Ramsey County Auditor of its intent to certify a levy in 2025 for taxes payable in 2026. Section 2 Intent to Levy; Boundaries of MEDA 2.01Notice is hereby given that MEDA intends to certify a levy to the Ramsey County Auditor in 2025 for taxes payable in 2026. 2.02The boundaries of MEDA include the entire City of Maplewood and all property within the City of will be subject to the levy. 2.03A map of the boundaries of MEDA is attached hereto as ExhibitB. Section 3 Notification; Further Proceeding June 23, 2025 Maplewood Economic Development AuthoritySpecial Meeting Minutes 2 EDA Packet Page Number 2 of 8 D1 3.01The Executive Director is hereby authorized and directed to transmit a copy of this resolution to the Ramsey County Auditor as written evidence of MEDA’s intent to certify a levy in 2025 for taxes payable in 2026 as provided in Minnesota Statutes, section 469.107 and in satisfaction of section 275.067 and affirming the boundaries of MEDA. 3.02The Executive Director, MEDA staff and consultants are authorized and directed to take such additional actions as may be necessary or convenient to carry out the intent of this resolution. Seconded by CommissionerCave Ayes – All The motion passed. 2.Tax Increment Financing District No. 1-19 a.Resolution Adopting Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for Tax Increment Financing District No. 1-19 b.Contract for Private Development c.Resolution Authorizing Interfund Loan Assistant Executive Director Parr provided background information. Jason Aarsvold, Senior Municipal Advisorwith Ehlers, gave the presentation. CommissionerLeemoved to approve the resolution adopting Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for Tax Increment Financing District No. 1-19. Resolution 25-06-0028 RESOLUTION ADOPTING MODIFICATION OF THEDEVELOPMENT DISTRICT PROGRAM FOR DEVELOPMENTDISTRICT NO. 1 AND THE TAX INCREMENT FINANCINGPLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-19 BE IT RESOLVED by the Board of Commissioners of the Maplewood Economic DevelopmentAuthority as follows: Section 1. Recitals. 1.01.The Maplewood Economic Development Authority (“MEDA”) has been established by the city of Maplewood (the “City”) to promote development and redevelopment within Maplewood. 1.02.Under the terms of the modified enabling resolution adopted by the City on July 22, 2019, MEDA has all the powers and authority of an economic development authority under Minnesota Statutes, sections 469.090 through 469.1081 (the “EDA Act”), of a housing and redevelopment authority under Minnesota Statutes, sections 469.001 through 469.047 (the “HRA Act”) and of a city under Minnesota Statutes, sections 469.124 through 469.134 (the “City Development Districts Act”). June 23, 2025 Maplewood Economic Development AuthoritySpecial Meeting Minutes 3 EDA Packet Page Number 3 of 8 D1 1.03.MEDA’s goals include recognizing the practical impediments to development and redevelopment in areas of the community which are fully developed and offering public assistance for projects which advance its goals. 1.04.To promote development and redevelopment of the community, the City previously established Development District No. 1 (the “Development District”) and adopted a Development District Program (the “Development Program”) for same. 1.05. In response to a redevelopment proposal regarding the property at 1375 Frost Avenue, MEDA authorized the preparation of a modification of the Development Program and a tax increment financing plan (the “TIF Plan”) for Tax Increment Financing District No. 1-19 (the “TIF District”), which are contained in a document entitled “Modification to the Development Program for Development District No. 1 and Tax Increment Financing Plan for Tax Increment Financing District No. 1-19” and on file with MEDA. Section 2. Authority Approval. 2.01. Copies of the modified Development Program and the TIF Plan were transmittedto the board of commissioners of Ramsey County and the board of Independent School DistrictNo. 622 for review and comment and said public bodies were notified of the public hearing to beheld on the modified Development Program and TIF Plan by the City on June 23, 2025. Noticewas also provided to the Ramsey County commissioner in whose district the TIF District is located30 days before publication of the notice of the public hearing. 2.02. On June 23, 2025, the City intends to hold a public hearing to consider the modification of the Development Program and adoption of the TIF Plan. 2.03. MEDA finds that its objectives of encouraging development and redevelopment within the designated area of Maplewood will be advanced by adoption of the modified Development Program and the TIF Plan. 2.04. MEDA also finds that the modified Development Program and the TIF Plan are consistent with the City’s comprehensive plan. 2.05. The modified Development Program and TIF Plan are hereby adopted. Section 3. Further Proceedings. 3.01. MEDA recommends that the modified Development Program and TIF Plan be approved by the City following the public hearing. 3.02. Upon approval of the modified Development Program and the TIF Plan by the City, MEDA’s executive director is authorized and directed to request that the original tax capacity ofthe property within TIF District No. 1-19 be June 23, 2025 Maplewood Economic Development AuthoritySpecial Meeting Minutes 4 EDA Packet Page Number 4 of 8 D1 certified to MEDA by Ramsey County. Seconded by Commissioner Juenemann Ayes – All The motion passed. CommissionerJuenemannmoved to approve the Contract for Private Development with Beacon Acquisition, LLC. Seconded by CommissionerCave Ayes – All The motion passed. CommissionerLeemoved to approve the resolution authorizing an Interfund Loan for Advance of Certain Costs in Connection with Tax Increment Financing District No. 1-19. Resolution 25-06-0029 RESOLUTION AUTHORIZING INTERFUND LOAN FORADVANCE OF CERTAIN COSTS IN CONNECTION WITHTAX INCREMENT FINANCING DISTRICT NO. 1-19 BE ITRESOLVED by the Board of Commissioners of the Maplewood Economic Development Authority as follows: Section 1. Background. 1.01. The Maplewood Economic development Authority (“MEDA”) has established Tax Increment Financing District No. 1-19 (the “TIF District”), pursuant to Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the “TIF Act”). 1.02. MEDA has and will incur certain costs (the “Preliminary Costs”) related to the TIF District prior to such time as tax increment will be available to pay for such costs. 1.03.Pursuant to Section 469.178, subdivision 7 of the TIF Act, MEDA is authorized to advance or loan money from its general fund or any other fund from which such advances may be legally authorized in order to finance the Preliminary Costs. 1.04. MEDA will loan funds from its general fund (the “General Fund”), or any other fund designated by MEDA’s Executive Director, to finance the Preliminary Costs in accordance with the terms of this resolution (the “Interfund Loan”). Section 2. Interfund Loan Authorized. 2.01. MEDA hereby authorizes the advance of up to $50,000 from the General Fund or other funds or so much thereof as may be required to pay the Preliminary Costs. MEDA shall reimburse itself for such advances together with interest at the rate stated below. Interest accrues on the principal June 23, 2025 Maplewood Economic Development AuthoritySpecial Meeting Minutes 5 EDA Packet Page Number 5 of 8 D1 amount from the date of each advance. The maximum rate of interest permitted to be charged is limited to the greater of the rates specified under Minnesota Statutes, Section 270C.40 and Section 549.09 as of the date the loan or advance is authorized, unless the written agreement states that the maximum interest rate will fluctuate as the interest rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 are from time to time adjusted. The interest rate shall be 5.0 percent and will not fluctuate. 2.02. Principal and interest (the “Payments”) on the Interfund Loan shall be paid semiannually on each February 1 and August 1 (each a “Payment Date”), commencing on the first Payment Date on which MEDA has Available Tax Increment (defined below), or on any other dates determined by MEDA’s Executive Director, through the date of last receipt of tax incrementfrom the TIF District. 2.03. Payments on the Interfund Loan are payable solely from Available Tax Increment, which shall mean, on each Payment Date, tax increment available after other obligations of the TIF District have been paid, or as determined by MEDA’s Executive Director, generated in the preceding six months with respect to the property within the TIF District and remitted to MEDA by Ramsey County, Minnesota, all in accordance with the TIF Act. Payments shall be applied first to accrued interest, and then to unpaid principal. Payments on the Interfund Loan may be subordinated to any outstanding or future bonds or notes issued by MEDA and secured in whole or in part with tax increment from the TIF District. 2.04. The principal sum and all accrued interest payable under the Interfund Loan are prepayable in whole or in part at any time by MEDA without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under the Interfund Loan. 2.05. The Interfund Loan is evidence of an internal borrowing by MEDA in accordance with Section 469.178, subdivision 7 of the TIF Act, and is a limited obligation payable solely from Available Tax Increment pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, MEDA or the city of Maplewood. Neither the State of Minnesota nor any political subdivision thereof shall be obligated to pay the principal of or interest on the Interfund Loan or other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of theState of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest on the Interfund Loan or other costs incident hereto. MEDA shall have no obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain unpaid after the final Payment Date. 2.06. MEDA may at any time determine to forgive the outstanding principal amount and accrued interest on the Interfund Loan to the extent June 23, 2025 Maplewood Economic Development AuthoritySpecial Meeting Minutes 6 EDA Packet Page Number 6 of 8 D1 permissible under law. 2.07. MEDA may from time to time amend the terms of this resolution to the extent permitted by law, including without limitation amendment to the payment schedule and the interest rate; provided, however, that the interest rate may not be increased above the maximum specified in Section 469.178, subdivision 7 of the TIF Act. 2.08. MEDA officials and consultants are hereby authorized and directed to execute any documents or take any actions necessary or convenient to carry out the intent of this resolution. Section 3. Effective Date. This resolution is effective upon approval. Seconded by Commissioner Villavicencio Ayes – All The motion passed. H.ADJOURNMENT President Abramsadjourned the meeting at7:20p.m. June 23, 2025 Maplewood Economic Development AuthoritySpecial Meeting Minutes 7 EDA Packet Page Number 7 of 8 G1 MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY STAFF REPORT Meeting Date July 14, 2025 REPORT TO: Michael Sable, Executive Director REPORT FROM: Danette Parr, Assistant Executive Director PRESENTER:Danette Parr, Assistant Executive Director AGENDA ITEM:Call forSpecialEDAMeetings Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: In December of 2024, the Economic Development Authority (EDA) established its regular meeting schedule for 2025, which generally meets quarterly. The EDA can cancel or add meetings as needed, as agenda items arise. Recommended Action: Motion to call a special meeting of the EDA on July 28, 2025 at 5:30 p.m. and August 25, 2025 at 5:30 p.m. in the City Hall Council Chambers to hold concurrent meetings with the Maplewood City Council. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment NA Background: Staff recommends the EDA call a special meeting for July 28, 2025 and August 25, 2025. The tentative agenda for July 28 includes the discussion of economic development strategies and the EDA budget. The tentative agenda for August 25 includes the presentation and adoption of the economic development strategies. Both meetings will be held concurrently with the City Council. Attachments: None EDA Packet Page Number 8 of 8