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2025-06-23 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 23, 2025 City Hall, Council Chambers Meeting No. 12-25 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. June 9, 2025 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Reciprocal Fire Service Agreement - Capital City Region 3. Grant Agreement for the East Metro Public Safety Training Facility 4. Professional Services Agreement with The Morris Leatherman Company H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Tax Increment Financing District No. 1-19 a. Public Hearing b. Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for TIF District No. 1-19 I. UNFINISHED BUSINESS 1. Resolution Awarding the Sale of G.O. Improvement Bonds, Series 2025A 2. Private Tree Relief Program Update J. NEW BUSINESS 1. Resolution Ordering Preparation of Feasibility Study, 2026 Maplewood Street Improvements, City Project 25-21 2. Saint Paul Police Training Facility, 2621 Linwood Avenue East a. Conditional Use Permit Resolution b. Design Review Resolution c. Wetland Buffer Variance Resolution 3. Ordinance Amending Section 18-33 to Prohibit the Parking and Storage of Vehicles on Certain Areas 4. Boards and Commissions Discussion K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 9, 2025 City Hall, Council Chambers Meeting No. 11-25 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:00p.m.byMayor Abrams. Mayor Abrams thanked the Fire & EMS Department for a successful Bike Rodeoand talked about the informal survey that was held there for residents to give input on the upcoming 2026 budget. Mayor Abrams also shared there will be budget reviews and opportunities for residents to share commentsat upcoming council meetings in August. B.PLEDGE OF ALLEGIANCE Piper and Leo Mainka led the council in the pledge of allegiance. C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to council presentations: National Night Out Recognition Plaques from the St Paul HmongAlliance Church New Business, Daiso CouncilmemberLeemoved to approve theagenda as amended. Seconded by CouncilmemberCave Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.May27, 2025 City CouncilWorkshop Meeting Minutes CouncilmemberJuenemannmoved to approve the May27, 2025 City Council Workshop MeetingMinutes assubmitted. June 9, 2025 City Council Meeting Minutes 1 Council Packet Page Number 1 of 198 E1 Seconded by CouncilmemberCave Ayes – All The motion passed. 2.May27, 2025 City Council Meeting Minutes CouncilmemberLeemoved to approve theMay27, 2025 City Council MeetingMinutes assubmitted. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations National Night Out Councilmember Juenemannshared National Night Out will be held August 5 and registration is now open. Budget Survey at the Bike Rodeo Mayor Abrams asked Finance Director Rueb to explain the community engagement survey held at the bike rodeo. Finance Director Rueb explained the community engagement budget exercise and shared results of the survey. Recognition Plaques from the St Paul Hmong Alliance Church Mayor Abramsand Fire & EMS Chief Mondor shared that the St Paul Hmong Alliance Church recognized the Maplewood Fire and Police Departments for efforts in helping with the church’s summer kickoff event. New Business, Daiso Councilmember Leeshared the new Japanese bargain store, Daiso,opened last month in the Birch Run shopping Centerand encouraged residents to check it out. 3.Swearing-In Ceremony - Fire Department Fire & EMS Chief Mondor addressed the council and introduced Firefighter/Paramedic Tyler Orlando, Seth Miller, Ryan Hang, Wendy Mainka, Emma Johnson and June 9, 2025 City Council Meeting Minutes 2 Council Packet Page Number 2 of 198 E1 Firefighter/EMT Dedric Payne. City Clerk Sindt administered the oath before the pinning of their badges. No action required. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council.If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. CouncilmemberCavemoved toapprove agenda items G1-G6. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 1.Approval of Claims CouncilmemberCavemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 912,663.69 Checks # 123171 thru # 123203 dated 5/27/25 $ 125,572.05 Checks # 123204 thru # 123230 dated 6/03/25 $ 493,419.45 Disbursements via debits to checking account dated 5/19/25 thru 6/01/25 $ 1,531,655.19 Total Accounts Payable PAYROLL $ 755,961.860 Payroll Checks and Direct Deposits dated 05/23/25 $ 755,961.86 Total Payroll $ 2,287,617.05 GRAND TOTAL Seconded by Councilmember JuenemannAyes – All The motion passed. June 9, 2025 City Council Meeting Minutes 3 Council Packet Page Number 3 of 198 E1 2.Resolution to Maintain Statutory Tort Liability Limit CouncilmemberCavemoved to approve theresolution to not waive the statutory tort liability limits. Resolution 25-06-2408 RESOLUTION TO NOT WAIVE THESTATUTORY TORT LIMITS FOR LIABILITY INSURANCE WHEREAS, the League of Minnesota Cities Insurance Trust annually requests member cities to make an election to waive or not waive the tort liability limit established by Minnesota Statutes 466.04; and WHEREAS, the City has three choices: to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby elects to not waive the statutory tort liability limit established by Minnesota Statutes 466.04. Seconded by Councilmember JuenemannAyes – All The motion passed. 3.Local Lawful Gambling Permit for Associated General Contractors of MN, Keller Golf Course, 2166 Maplewood Drive CouncilmemberCavemoved to approve and Local Lawful Gambling permit for Associated General Contractors of MN for their event on August 1, 2025 at Keller Golf Course, 2166 Maplewood Drive. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 4.2025 Stump Grinding Contract CouncilmemberCavemoved to approvethe 2025 stump grinding contract with Hugo’s Tree Care and direct the Mayor and City Manager to sign the contract. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 5.Redevelopment Grant Program Agreements between the Minnesota Department of Employment and Economic Development, the City of Maplewood and Beacon Acquisition, LLC June 9, 2025 City Council Meeting Minutes 4 Council Packet Page Number 4 of 198 E1 Councilmember Cavemoved to approve and authorize the mayor, city manager and city clerk to execute the State of Minnesota Grant Contract Agreement between the Minnesota Department of Employment and Economic Development and the City of Maplewood, and the Subgrant Agreement between City of Maplewood and Beacon Acquisition, LLC for a $101,375 Redevelopment Grant. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 6.First Amendment of Metropolitan Livable Communities Act Pre-Development Grant Agreement, Rice Street Gardens CouncilmemberCavemoved to approve the First Amendment of Metropolitan Livable Communities Act Pre-Development Grant Agreement with the Metropolitan Council and authorize the mayor and city manager to execute the document. Seconded by Councilmember JuenemannAyes – All The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Assisted Living Facility, 2615 Maplewood Drive a.Conditional Use Permit Resolution b.Design Review Resolution Community Development Director Parr gave the staff report. Matt Frisbie, President with Frisbie Companies, addressed council and provided further information. CouncilmemberLeemoved to approve the conditional use permit resolution to construct a new 32-unit memory care facility at 2615 Maplewood Drive. Resolution 25-06-2409 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: June 9, 2025 City Council Meeting Minutes 5 Council Packet Page Number 5 of 198 E1 Section 1. Background. 1.01Matt Frisbie of Frisbie Companies has requested approval of a conditional use permit to construct a 32-unit assisted living facility. 1.02The property is located at 2615 Maplewood Drive and is legally described as: PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8. Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 feet east of the northwest comer of said Lot 7 to the southwest comer of said Lot 7. Parcel 3: That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and WhiteBear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). June 9, 2025 City Council Meeting Minutes 6 Council Packet Page Number 6 of 198 E1 Section 2. Standards. 2.01City Ordinance Section 44-46 requires a Conditional Use Permit for assisted living facilities. 2.02General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01The City conducted the following review when considering this conditional use permit request. June 9, 2025 City Council Meeting Minutes 7 Council Packet Page Number 7 of 198 E1 1.On May 20, 2025, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On June 9, 2025, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council 5.01The city council hereby approvesthe resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved plans, date-stamped May 6, 2025. The director of community development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.A parking waiver is approved. The project will provide 28 surface spaces. If a parking shortage develops, the city council may require the construction of additional parking spaces. Seconded by CouncilmemberJuenemann Ayes – Mayor Abrams Councilmember Cave Councilmember Juenemann Councilmember Lee Nays – Councilmember Villavicencio The motion passed. CouncilmemberCavemoved to approve the design review resolution to construct a new 32-unit memory care facility at 2615 Maplewood Drive. Resolution 25-06-2410 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. June 9, 2025 City Council Meeting Minutes 8 Council Packet Page Number 8 of 198 E1 1.01Matt Frisbie of Frisbie Companies has requested approval of design review to construct a 32-unit assisted living facility. 1.02The property is located at 2615 Maplewood Drive and is legally described as: PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8. Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 feet east of the northwest comer of said Lot 7 to the southwest comer of said Lot 7. Parcel 3: That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and WhiteBear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). Section 2. Site and Building Plan Standards and Findings. June 9, 2025 City Council Meeting Minutes 9 Council Packet Page Number 9 of 198 E1 2.01City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3.City Action 3.01The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped May 6, 2025. Approval is subject to the applicant doing the following: 1.If the city has not issued a building permit for this project, repeat this review in two years. 2.All fire marshal and building official requirements must be met. 3.Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, May 12, 2025. 4.Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated May 13, 2025. 5.The applicant shall obtain all required permits from the Ramsey- Washington Metro Watershed District. 6.All ground-mounted and roof-mounted mechanical equipment shall be screened according to the ordinance. 7.Any identification or monument signs for the project must meet the city's sign ordinance requirements and be designed to be consistent with the project's building materials and colors. June 9, 2025 City Council Meeting Minutes 10 Council Packet Page Number 10 of 198 E1 8.Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b.Submit a revised tree plan that preserves the two maple trees near the north property line. 9.The applicant shall complete the following before occupying the building: a.Replace any property irons that were removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 10.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b.The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 11.All work shall follow the approved plans.The director of community development may approve minor changes. Seconded by CouncilmemberJuenemann Ayes – Mayor Abrams Councilmember Cave Councilmember Juenemann Councilmember Lee Nays – Councilmember Villavicencio The motion passed. June 9, 2025 City Council Meeting Minutes 11 Council Packet Page Number 11 of 198 E1 2.2026 Strategic Plan Review City Manager Sable introduced the topic. Senior Administrative Manager Knutson gave the presentation. Council discussed the agenda item and provided opinions.City Manager Sable added additional information. No Action Required. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at8:07p.m. June 9, 2025 City Council Meeting Minutes 12 Council Packet Page Number 12 of 198 F1a CITY COUNCIL STAFF REPORT Meeting Date June 23, 2025 REPORT TO: City Council REPORT FROM: Michael Sable, City Manage r PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: July 14: EDA Meeting: EDA Budget Discussion Council Meeting: St. Paul Regional Water Services Presentation July 28: Workshop: YMCA Facility Report, Charitable Gambling Policy August 11: Workshop: 2026 Budget Workshop (with Public Comment) Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Transit Discussion 2.Discuss Charitable Gambling Policy Community Events and Notifications: Celebrate Summer, July 16, 6 Î 7:30 PM, Afton Heights Parks (63 Sterling Street N.) Fishing With Friends, July 17, 4 Î 7 PM, Spoon Lake (2395 Keller Pkwy) Tuj Lub Courts Grand Re-Opening, Saturday July 19, 10 AM Î Noon, Keller Regional Park National Night Out, August 5, Various times and locations (Party Registration Now Open) Celebrate Summer, August 13, 6 Î 7:30 PM, Edgerton Park (2001 Edgerton Street N.) Council Packet Page Number 13 of 198 F1a Maplewood Living Schedule: Author Due Date Edition Villavicencio June 17 July 2025 Lee Aug 19 September 2025 Sable October 16 November 2025 Abrams December 15 January 2026 Juenemann Feb 17 March 2026 Cave April 16 May 2026 Villavicencio June 16 July 2026 Lee August 17 September 2026 All dates are subject to election filings. Council Packet Page Number 14 of 198 G1 Council Packet Page Number 15 of 198 G1, Attachments Council Packet Page Number 16 of 198 G1, Attachments Council Packet Page Number 17 of 198 G1, Attachments Council Packet Page Number 18 of 198 G1, Attachments Council Packet Page Number 19 of 198 G1, Attachments Council Packet Page Number 20 of 198 G1, Attachments Council Packet Page Number 21 of 198 G1, Attachments Council Packet Page Number 22 of 198 G1, Attachments Council Packet Page Number 23 of 198 G1, Attachments Council Packet Page Number 24 of 198 G1, Attachments Council Packet Page Number 25 of 198 G1, Attachments Council Packet Page Number 26 of 198 G1, Attachments Council Packet Page Number 27 of 198 G2 CITY COUNCILSTAFF REPORT Meeting Date June 23, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER:Michael Mondor, Fire and EMS Chief AGENDA ITEM: Reciprocal Fire Service Agreement - Capital City Region Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The Capital City Regional Firefighter’s Association Reciprocal Fire Services Agreement facilitates regional mutual aid by enabling participating fire departments to provide and receive emergency firefighting resources, including personnel and equipment, during major incidents, disasters, or as needed for operational support. Recommended Action: Motion to approve the Reciprocal Fire Service Agreement - Capital City Region. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Regional mutual aid strengthens emergency response during major incidents. Background: The Capital City Regional Firefighters’ Association Reciprocal Fire Services Agreement is a regional mutual aid framework allowing participating fire departments to assist one another during emergency incidents. Participation in this agreement ensures the City of Maplewood can both request andprovide fire service resources during large-scale emergencies, structure fires, or critical incidents that exceed the capacity of a single jurisdiction. The Fire Department has participated in this regional model for decades and is in need of executing an updated agreement. Attachments: 1. Capital City Regional Firefighters’ Association - Reciprocal Fire Service Agreement Council Packet Page Number 28 of 198 G2, Attachment 1 Capital City Regional Firefighters’ Association Reciprocal Fire Service Agreement THIS CAPITAL CITY REGIONAL FIREFIGHTER’S ASSOCIATION RECIPROCAL FIRE SERVICES AGREEMENT (“Agreement”) is made this __ day of ____________, 2025, by and between the members of the Capital City Regional Firefighter’s Association (“Association”) who have executed this Agreement and the City of City name (“City name”), hereafter collectively referred to as the “Parties” for mutual assistance in firefighting services. WHEREAS, the said governmental units desire to make available to each other their respective fire-fighting equipment and personnel in the case of emergencies, and each of said municipalities has legal authority to send its firefighting equipment and personnel into other communities. NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein and subject to all applicable statutes, rules and regulations, the Parties agree as follows: 1.It is agreed that the Fire Department of the City of City name shall provide mutual aid to any of the Fire Departments listed as members of the Association and who have executed an Agreement in this form. This Agreement shall be in effect when approved by the governing body and signed by the appropriate persons for the governmental unit. A list of all members of the Association signing this Agreement shall be furnished to each member of the Association. A list of current Association members is attached as Appendix A to this Agreement as “Capital City Regional Firefighters’ Association Region 1 Members”. 2.Any Fire Department of a governmental unit wishing to withdraw its membership from the Agreement, may do so by notifying every member department in writing at least thirty (30) days prior to termination of its membership in the Association. Purpose: The intent of this agreement is to make equipment, personnel, and other resources available to each Party who has signed this Agreement upon its request to the other Parties who have signed the Agreement. It is the intent of the parties that this Agreement does not constitute a joint powers agreement under Minnesota law. Definitions: 1.“Association” means all municipalities and independent nonprofit firefighting corporations that are members of the Region 1 Minnesota State Fire Department Association. 2.“Party” or “Parties” means one or more local government units or non-profit firefighting corporations that is a member of the Association who has signed this Agreement to provide assistance to other Parties. 3.“Requesting Official” means the person designated by a Party who is responsible for requesting assistance from other Parties. 4.“Requesting Party” means a Party that requests assistance from other Parties, normally the fire department of the jurisdiction in which an incident requiring assistance occurs. 5.“Responding Official” means the person designated by the Party who is responsible to determine whether and to what extent that Party should provide assistance to a Requesting Party. 1 Council Packet Page Number 29 of 198 G2, Attachment 1 6.“Responding Party” means a Party that provides assistance to a Requesting Party. Authorization: Each of the Parties participating in this Agreement hereby authorize their respective Fire Departments to respond to and receive mutual aid services pursuant to the terms of this Agreement and to otherwise take such actions as are needed to provide and receive assistance as provided herein. Procedure: 1.Request for Assistance. Whenever, in the opinion of the Requesting Official, there is a need for assistance from other Parties, the Requesting Official may call upon the Responding Official of any other Party to furnish assistance. 2.Response to Request. Upon the request for assistance from the Requesting Party, the Responding Official may authorize and direct its personnel to provide assistance to the Requesting Party. Whether the Responding Party provides assistance and, if so, to what extent shall be determined by the Responding Official. 3.Recall of Assistance. The Responding Official may at any time recall such assistance when in his or her best judgment or by an order from the governing body of the Responding Party, it is considered to be in the best interests of the Responding Party to do so. 4.Command of Scene. The Requesting Party or their designee shall be in command of the emergency scene. The personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party or their designee until the Responding Official withdraws assistance. In the event an emergency occurs in or crosses the boundaries of more than one jurisdiction, a joint command of the affected jurisdictions should be established. Charges to the Requesting Party: 1.Subject to the terms below, the Requesting Party agrees to compensate the Responding Party as outlined in this Agreement. The charges incurred by the Requesting Party will include the actual costs of salaries, overtime, materials, supplies, and other necessary expenses. Equipment cost will be at the rates specified in Appendix B. 2.A Responding Party shall not charge for assistance provided to the Requesting Party of this Agreement for the first twelve (12) hours of such assistance. If assistance provided under this Agreement continues for more than twelve (12) hours, the Responding Party may submit to the Requesting Party an itemized bill for the actual cost of any assistance provided after the initial twelve-hour period, including salaries, overtime, materials and supplies and other necessary expenses; and the Requesting Party will reimburse the party providing assistance for that amount. Such compensation is not contingent upon the availability of federal or state government funds. 3.Invoice to the Requesting Party. Within ninety (90) days of the return to the home work station of all labor and equipment of the Responding Party, the Responding Party shall submit to the Requesting Party an invoice of all charges for assistance provided under this agreement as described in paragraph 2 above. Payment of any undisputed amount shall be paid to Responding party within 30 days. Discretionary Assistance: 1. Providing assistance is entirely at the discretion of the Responding Party. The agreement to provide assistance is expressly not contingent upon a declaration of a major disaster or emergency by the federal government or upon 2 Council Packet Page Number 30 of 198 G2, Attachment 1 receiving state or federal funds. 2. It is the express understanding of the Parties that the first priority of the Responding Party’s fire department personnel is to provide fire protection within its respective jurisdiction. It is understood that the assistance contemplated in this Agreement shall be provided only if the fire department personnel requested to provide assistance can provide such assistance without jeopardizing the fire protection services within its respective jurisdiction. 3. This Agreement is intended to authorize requests for assistance only in emergency or other specifically requested situations. Nothing in this Agreement shall be construed as authorizing request for assistance for routine activities. Workers’ Compensation: Each Party shall be responsible for injuries or death of its own personnel. Each Party will maintain workers’ compensation insurance or self-insurance coverage, covering its own personnel while they are providing assistance pursuant to this Agreement. Each Party waives the right to sue any other Party for any workers’ compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of the other Party or its officers, employees, or volunteers. quipment: Damage to E Each Party shall be responsible for damage to its own equipment. Each party waives the right to sue any other Party for any damage to its equipment, even if the damage was caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. Liability: 1.For the purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. Ch. 466), the employees and officers of the Responding Party are deemed to be employees (as defined in Minn. Stat. § 466.01, subd. 6) of the Requesting Party. 2.The Requesting party agrees to indemnify and defend against any claims brought or actions filed against the Responding Party or any officer, employee, or volunteer of the Responding Party for injury to, death of, or damage to the Party of any third person or persons, arising from the performance and provision of assistance in responding to a request for assistance by the Requesting Party pursuant to this Agreement. 3.Under no circumstances, however, shall a Party be required to pay on behalf of itself and other Parties, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one Party. The limits of liability for some or all of the Parties may not be added together to determine the maximum amount of liability for any Party. No Party waives any immunities or limits on liability it enjoys under Minnesota Statutes or common law. 4.The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Responding Party for claims arising within the Requesting Party’s jurisdiction subject to the limits of liability under Minnesota Statutes, Chapter 466. The purpose of creating these reciprocal duties to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. 5.No Party to this Agreement nor any officer of any Party shall be liable to any other Party or to any other person for failure of any Party to furnish assistance to any other Party, or for recalling assistance, both as described in this Agreement. 3 Council Packet Page Number 31 of 198 G2, Attachment 1 6.Failuretoprovideassistancewillnotresultinliabilityof a Party. General Provisions: 1. Amendment. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same Parties who executed and approved the original Agreement, or their successors in office. eneral Compliance. Both Parties agree to comply with all applicable federal, state and local laws and regulations 2. G governing any services provided under this Agreement. n-Discrimination. Both Parties agree to comply with the provisions of all applicable federal and state statutes 3. No and regulations pertaining to civil rights and nondiscrimination including, without limitation, Minnesota Statutes, Section 181.59. everability. Should a court of competent jurisdiction rule any portion, section or subsection of this Agreement 4. S invalid or nullified, that fact shall not affect or invalidate any other portion, section or subsection; and all remaining portions, sections or subsections shall remain in full force and effect. ssignment. This Agreement is not assignable without the mutual written agreement of the Parties. 5. A 6. Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior communications, understandings and agreements relating the subject matter hereof, whether oral or written. 7. Data Practices. The Parties agree that they will abide by the Minnesota Government Data Practices Act and all other statutes or provisions of law related to data practices, data management and records retention. Each Party shall remain the exclusive responsible authority for its own data management for responses to data requests and for all aspects of records retention for any and all data that is collected, created, received, maintained or disseminated by the Party as a result of any activity arising out of this Agreement. \[The remainder of this page is intentionally left blank\] 4 Council Packet Page Number 32 of 198 G2, Attachment 1 CITY OF: City name By: (CityManager/Administrator/Clerk) By: (Mayor) Date: _____________________________________________ 5 Council Packet Page Number 33 of 198 G2, Attachment 1 CAPITAL CITY REGIONAL FIREFIGHTERS’ ASSOCIATION By: Alan Newman, President Capital City Regional Firefighters’ Association, Region 1 Appendix: A.Capital City Regional Firefighters’ Association Region 1 Members B.Equipment Rates 6 Council Packet Page Number 34 of 198 G2, Attachment 1 Appendix A Capital City Regional Firefighters’ Association Region 1 Members 1 Apple Valley 2 Bayport 3 Burnsville 4 Cottage Grove 5 Eagan 6 Forest Lake 7 Hastings 8 Hugo 9 Inver Grove Heights 10 LakeElmo 11 Lake Johanna 12 Lakeville 13 Lino Lakes 14 LittleCanada 15 Lower St. CroixValley 16 Mahtomedi 17 Maplewood 18 Marine on St. Croix 19 MendotaHeights 20 Miesville 21 NewBrighton 22 Newport 23 North Saint Paul 24 Oakdale 25 Rosemount 26 Roseville 27 Saint Paul 28 St. PaulPark 29 Scandia 30 Stillwater 31 Vadnais Heights 32 White BearLake 33 Woodbury 7 Council Packet Page Number 35 of 198 G2, Attachment 1 Appendix B Equipment Rates Equipment DescriptionRate EngineMinimum1250GPM$170 EngineMinimum500 GPM$155 Engine/TenderMinimum1250GPM-Minimum2000Gallons$175 Tender Minimum250 GPM- Minimum1500 Gallons$140 Tender NoPump - Minimum1500Gallons $130 Ladder truck $230 Ladder truck - Aerial platform $250 Heavy rescue$120 Brush truck with skid unit$70 Utility truck $35 CommandSUV or Pick up$50 Command transit van$60 UTV with skidunit$50 UTV -Tracked with skid unit $55 Boat–No Motor<22'$20 Boatwithmotor <22’$30 Boat>22'with built in pumpcapacity$150 Airboat $60 8 Council Packet Page Number 36 of 198 G3 CITY COUNCILSTAFF REPORT Meeting Date June 23, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER:Michael Mondor, Fire and EMS Chief AGENDA ITEM: Grant Agreement for the East Metro Public Safety Training Facility Action Requested:MotionDiscussionPublic Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: The City of Maplewood must execute a General Fund Grant Agreement - End Grant to receive bonding funds for the East Metro Public Safety Training Facility. Recommended Action: Motion to approve the General Fund Grant Agreement – End Grant for the City of Maplewood East Metro Public Safety Training Facility Project. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment This agreement aided in the completion of a space needs and facility assessment and conceptual design for the East Metro Public Safety Training Facility expansion project. Upon completion, this project would allow for the expansion of the training facility which would enhance training opportunities and collaboration for fire responders in the region. Background: The City of Maplewood was awarded $75,000 through the State of Minnesota’s State Bonding process in 2023. This funding was dedicated for the completion of a space needs, facility assessment, and conceptual design. Public Safety staff secured professional services to complete the necessary studies and have expended the $75,000. The Minnesota Department of Public Safety administers the grant Council Packet Page Number 37 of 198 G3 agreement and requires completion of an “End Grant” agreement to release the funds to the City of Maplewood. Attachments: 1.Grant Agreement for the East Metro Public SafetyCenter Council Packet Page Number 38 of 198 G3, Attachment 1 General Fund Grant Agreement - End Grant for the City of Maplewood East Metro Public Safety Training Facility Project Generic GO Bond Proceeds i Ver 11/23/20 Grant Agreement for Program End Grants Council Packet Page Number 39 of 198 G3, Attachment 1 TABLE OF CONTENTS RECITALS.....................................................................................................................................3 Article I -Definitions......................................................................................................................3 Section 1.01 Defined Terms....................................................................................................3 Article II -GRANT.........................................................................................................................4 Section 2.01 Grant of Monies..................................................................................................4 Section 2.02 Use of Grant Proceeds........................................................................................4 Section 2.03 Operation of the Real Property and Facility.......................................................5 Section 2.04 Grant Recipient Representations and Warranties...............................................5 Section 2.05 Event(s) of Default.............................................................................................7 Section 2.06 Remedies............................................................................................................8 Section 2.07 Notification of Event of Default.........................................................................8 Section 2.08 Term of Grant Agreement..................................................................................8 Section 2.09 Modification and/or Early Termination of Grant...............................................9 Section 2.10 Effect of Event of Default..................................................................................9 Section 2.11 Excess Funds......................................................................................................9 Article III -USE AND SALE.......................................................................................................10 Section 3.01 Use Contracts....................................................................................................10 Section 3.02 Sale...................................................................................................................10 Section 3.03 Proceeds of a Sale.............................................................................................11 Article IV -DISBURSEMENT OF GRANT PROCEEDS..........................................................11 Section 4.01 Disbursement of Grant......................................................................................11 Section 4.02 Conditions Precedent to Disbursement of Grant..............................................12 Article V -MISCELLANEOUS...................................................................................................13 Section 5.01 Insurance...........................................................................................................13 Section 5.02 Condemnation...................................................................................................14 Section 5.03. Use, Maintenance, Repair and Alterations.......................................................15 Section 5.04 Records Keeping and Reporting.......................................................................15 Section 5.05 Inspection of Facility........................................................................................15 Section 5.06 Data Practices...................................................................................................16 Section 5.07 Non-Discrimination..........................................................................................16 Section 5.08 ...................................................................................16 Section 5.09 Antitrust Claims................................................................................................16 Section 5.10 Review of Plans and Cost Estimates................................................................16 Section 5.11 Prevailing Wages..............................................................................................18 Section 5.12 Liability............................................................................................................18 Section 5.13 Indemnification by the Grant Recipient...........................................................18 Section 5.14 Relationship of the Parties................................................................................18 Section 5.15 Notices..............................................................................................................19 Section 5.16 Binding Effect and Assignment or Modification.............................................20 Section 5.17 Waiver..............................................................................................................20 Generic General Fund Grant Agreement i Ver - 11/23/20 for End Grants Council Packet Page Number 40 of 198 G3, Attachment 1 Section 5.18 Entire Agreement..............................................................................................20 Section 5.19 Choice of Law and Venue................................................................................20 Section 5.20 Severability.......................................................................................................20 Section 5.21 Time of Essence................................................................................................20 Section 5.22 Counterparts......................................................................................................20 Section 5.23 Matching Funds................................................................................................20 Section 5.24 Source and Use of Funds..................................................................................21 Section 5.25 Third-Party Beneficiary....................................................................................22 Section 5.26 Applicability to Real Property and Facility......................................................22 Section 5.27 E-Verification...................................................................................................22 Section 5.28 Additional Requirements..................................................................................22 Attachment I -DECLARATION..................................................................................................24 Attachment II -LEGAL DESCRIPTION.......................................................................................2 Attachment III -SOURCE AND USE OF FUNDS FOR THE PROJECT....................................3 Generic General Fund Grant Agreement ii Ver - 11/23/20 for End Grants Council Packet Page Number 41 of 198 G3, Attachment 1 shall be effective as of June 9,2025, and is betweenthe City of Maplewood, aStatutory City Plan B(the ),and theDepartment of Public Safety(the State Entity). RECITALS A.Under the provisions contained inChapter 71--H.F.No. 670,Minnesota Session Laws 2023, Regular Session, the State of Minnesota has allocated $75,000.00which is to be given to the Grant Recipient as a grant to assist it in a space needs and facility assessment and conceptual design ofan expansion of the East Metro Public Safety Training Facility; and B.The monies allocated to fund the grant to the Grant Recipient are appropriated money from the State of Minnesotas general fund; and C.The Grant Recipient and the State Entity desire to set forth herein the provisions relating to the granting of such monies and the disbursement thereof to the Grant Recipient. of the grant described and other provisions in this Agreement, the parties to this Agreement agree as follows. Article I - Definitions As used in this Agreement, the following terms shall have the meanings set out respectively after each such term (the meanings to be equally applicable to both the singular and plural forms of the terms defined), unless the context specifically indicatesotherwise: Agreement-means this General Funds Grant Agreement End Grant for the City of Maplewood Space NeedsProject. Commissioner of Management and Budget-means the State of Minnesota acting through its Commissioner of Management and Budget, and any designated representatives thereof. Declaration-means a declaration, or declarations, in the form as to this Agreement and all amendments thereto, indicating that the Grant Recipients interest in the Real Property and, if applicable, the Facility is subject to the provisions of this Agreement. Event of Default-means those events delineated in Section 2.05. Facility, if applicable, -means East Metro Public Safety Training Facility in Maplewood, which is located on the Real Property. Fair Market Valuemeans either (i) the price that would be paid by a willing and qualified buyer to a willing and qualified seller as determined by an appraisal which assumes that all mortgage Generic General Fund Grant Agreement 3 Ver - 11/23/20 for End Grants Council Packet Page Number 42 of 198 G3, Attachment 1 liens or encumbrances on the property being sold, which negatively affect the value of such property, will be released, or (ii) the price bid by a purchaser under a public bid procedure after reasonable public notice, with the proviso that all mortgage liens or encumbrances on the property being sold, which negatively affect the value of such property, will be released at the time of acquisition by the purchaser. Grant-means a grant of monies from the State Entity to the Grant Recipient in an amount of$75,000.00. Grant Recipientmeansthe City of Maplewood a Statutory City Plan B. Project-means the acquisition of an interest in the Real Property and, if applicable, the Facility, along with the performance of those activities indicated in Section 2.03. Real Property-means the real property located in the County of Ramsey, State of Minnesota, legally described in to this Agreement. State Entitymeansthe Department of Public Safety. Use Contract-means a lease, management contract or other similar contract between Grant Recipient and any other entity, and which involves or relates to the Real Property and, if applicable, the Facility. Usee-means any entity with which the Grant Recipient contracts under a Use Contract. means the term set forth in Section 2.04.R. of this Agreement. GRANT The State Entity shall issue the Grant to the Grant Recipient and disburse the proceeds in accordance with the provisions of this Agreement. The Grant is not intended to be a loan. The Grant Recipient shall use the Grant solely to reimburse itself for expenditures it has already made, or will make, in the performance of the following activities: (Check all appropriate boxes.) Acquisition of fee simple title to the Real Property; Acquisition of a leasehold interest in the Real Property; Acquisition of an easement on the Real Property; Improvement of the Real Property, Acquisition of the Facility, Generic General Fund Grant Agreement 4 Ver - 11/23/20 for End Grants Council Packet Page Number 43 of 198 G3, Attachment 1 Improvement of the Facility, Renovation or rehabilitation of the Facility, Construction of the Facility, or Space needs planning, design and environmentalstudies. The Grant Recipient shall operate the Real Property and, if applicable, the Facility, or cause it to be operated, as Public Safety Training Facility, or for such other use as the Minnesota legislature may from time to time designate, and may enter into Use Contracts with Usees to so operate the Real Property and, if applicable, the Facility; provided that such Use Contracts must fully comply with all of the provisions contained in Section 3.01. TheGrant Recipient shall also annually determine that the Real Property and, if applicable, the Facility are being so used, and shall annually supply a statement, sworn to before a notary public, to such effect to the State Entity. The Grant Recipient further covenants with, and represents and warrants to the State Entity as follows: A.It has legal authority to enter into, execute, and deliver this Agreement, the Declaration, and all documents referred to herein, and it has taken all actions necessary to its execution and delivery of such documents. B.This Agreement, the Declaration, and all other documents referred to herein are the legal, valid and binding obligations of the Grant Recipient enforceable against the Grant Recipient in accordance with their respective terms. C.It will comply with all of the terms, conditions, provisions, covenants, requirements, and warranties in this Agreement, the Declaration, and all other documents referred to herein. D.It has made no material false statement or misstatement of fact in connection with its receipt of the Grant, and all of the information it previously submitted to the State Entity or which it will submit to the State Entity in the future relating to theGrant or the disbursement of any of the Grant is and will be true and correct. E.It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no actions, suits, or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it relating to the Real Property and, if applicable, the Facility, and it is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into this Agreement, the Declaration, or any document referred to herein, or to perform any of the acts required of it in such documents. F.Neither the execution and delivery of this Agreement, the Declaration, or any document referred to herein, nor compliance with any of the terms, conditions, requirements, or provisions contained in any of such documents is prevented by, is a breach of, or will result in a breach of, any Generic General Fund Grant Agreement 5 Ver - 11/23/20 for End Grants Council Packet Page Number 44 of 198 G3, Attachment 1 term, condition, or provision of any agreement or document to which it is now a party or by which it is bound. G.The contemplated use of the Real Property and, if applicable, the Facility will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. H.The Project was completed in full compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Project. I.All applicable licenses, permits and bonds required for the performance and completion of the Project were obtained. J.All applicable licenses, permits and bonds required for the operation of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03 have been, or will be, obtained. K.It will operate, maintain, and manage the Real Property and, if applicable, the Facility in compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Real Property and, if applicable, the Facility. L.It has the following interest in the Real Property and, if applicable, the Facility, and, in addition, possesses all easements necessary for the operation, maintenance and management of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03: (Check the appropriate box for the Real Property and, if applicable, for the Facility.) Ownership Interest in the Real Property: Fee simple ownership of the Real Property. A Real Property/Facility Lease for the Real Property, in form and substance acceptable to the State Entity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) An easement for the Real Property, in form and substance acceptable to the State Entity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the easement is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) Generic General Fund Grant Agreement 6 Ver - 11/23/20 for End Grants Council Packet Page Number 45 of 198 G3, Attachment 1 Ownership Interest in, if applicable, the Facility: Fee simple ownership of the Facility. A Real Property/Facility Lease for the Facility, in form and substance acceptable to the State Entity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ______________.) Not applicable because there is no Facility. and such interests are subject only to those easements, covenants, conditions and restrictions that will not materially interfere with the intended operation and use of the Real Property and, if applicable, the Facility, or those easements, covenants, conditions and restrictions which are specifically consented to, in writing, by the State Entity. M.It will fully enforce the terms and conditions contained in any Use Contract. N.It has complied with the matching funds requirement, if any, contained in Section 5.23. O.It will supply, or cause to be supplied, whatever funds are needed above and beyond the amount of the Grant to complete and fully pay for the Project. P.It will not allow any lien or encumbrance that is prior and superior to the Declaration to be created on or imposed upon the Real Property, whether such lien or encumbrance is voluntary or involuntary and including but not limited to a mechanics lien or a mortgage lien, without the prior written consent of the State Entity. Q.It will furnish to the State Entity as soon as possible and in any event within 7 calendar days after the Grant Recipient has obtained knowledge of the occurrence of each Event of Default, or each event which with the giving of notice or lapse of time orboth would constitute an Event of Default, a statement setting forth details of each Event of Default, or event which with the giving of notice or upon the lapse of time or both would constitute an Event of Default, and the action which the Grant Recipient proposes to take with respect thereto. R.TheUseful Life of the Real Property and, if applicable, Facility is 25years. S.It shall furnish such satisfactory evidence regarding the representations and warranties described herein as may be required and requested in writing by either the State Entity or the Commissioner of Management and Budget. The following events shall, unless waived in writing by the State Entity, constitute an Event of Default under this Agreement upon the State Entity giving the Grant Recipient 30 days written notice of such event, and the Grant Recipients failure to cure such event during such 30 day time period for those Events of Default that can be cured within 30 days or within whatever time period is needed to cure those Events of Default that cannot be cured within 30 days as long asthe Generic General Fund Grant Agreement 7 Ver - 11/23/20 for End Grants Council Packet Page Number 46 of 198 G3, Attachment 1 Grant Recipient is using its best efforts to cure and is making reasonable progress in curing such Events of Default, however, in no event shall the time period to cure any Event of Default exceed 6 months. Notwithstanding the foregoing, any of the following events that cannot be cured shall, unless waived in writing by the State Entity, constitute an Event of Default under this Agreement immediately upon the State Entity giving the Grant Recipient written notice of such event. A.If any representation, covenant, or warranty made by the Grant Recipient herein, in any other document furnished pursuant to this Agreement, or in order to induce the State Entity to disburse any of the Grant, shall prove to have been untrue or incorrect in any material respect or materially misleading as of the time such representation, covenant, or warranty was made. B.If the Grant Recipient fails to fully comply with any provision, term, condition, covenant, or warranty contained in this Agreement, the Declaration, or any other document referred to herein. Upon the occurrence of an Event of Default and at any time thereafter until such Event of Default is cured to the satisfaction of the State Entity, the State Entity or the Commissioner of Management and Budgetmay enforce any or all of the following remedies. A.The State Entity may refrain from disbursing the Grant; provided, however, the State Entity may make such a disbursement after the occurrence of an Event of Default without thereby waiving its rights and remedies hereunder. B.The Commissioner of Management and Budget, as a third party beneficiary of this Agreement, may demand that the portion of the Grant already disbursed to the Grant Recipient be returned to it, and upon such demand the Grant Recipient shall return such portion to the Commissioner of Management and Budget. C.Either the State Entity or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, may enforce any additional remedies they may have in law or equity. The rights and remedies herein specified are cumulative and not exclusive of any rights or remedies that the State Entity or the Commissioner of Management and Budgetwould otherwise possess. If the Grant Recipient does not repay any portion of the amount specified in Section 2.06.B within 30 days of demand by either the State Entity or the Commissioner of Management and Budget, then such amount may, unless precluded by law, be taken from or off-set against any aids or other monies that the Grant Recipient is entitled to receive from the State of Minnesota. The Grant Recipient shall furnish to both the State Entity and the Commissioner of Management and Budget, as soon as possible and in any event within 7 calendar days after it has obtained knowledge of the occurrence of each Event of Default or each event which with the giving of notice or lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event of Default or event which with the giving of notice or upon the lapse of time or both would constitute an Event of Default and the action which the Grant Recipient proposes to take with respect thereto. . This Agreement shall, unless earlier terminated in accordance with any of the provisions contained herein, remain in full force and effect for the time period Generic General Fund Grant Agreement 8 Ver - 11/23/20 for End Grants Council Packet Page Number 47 of 198 G3, Attachment 1 starting on the effective date hereof and ending on the date that corresponds to the date established by adding a time period equal to 125% of Useful Life of the Real Property and, if applicable, Facility to the date on which the Real Property and, if applicable, Facility is first used for the purpose set forth in Section 2.03 after such effective date. If there are no uncured Events of Default as of such date this Agreement shall terminate and no longer be of any force or effect, and the State Entity shall execute whatever documents are needed to release the Real Property and, if applicable, Facility from the effect of this Agreement and the Declaration. If the full amount of the Grant hasnot been disbursed on or beforeDecember 31,2027,or such later date to which the Grant Recipient and the State Entity may agree in writing, then, the State Entitys obligation to fund the Grant shall terminate, and, in such event, (i) if none of the Grant has been disbursed by such date then the State Entitys obligation to fund any portion of the Grant shall terminate and this Agreement shall also terminate and no longer be of any force or effect, and (ii) if some but not all of the Grant has been disbursed by such date then the State shall have no further obligation to provide any additional funding for the Grant and this Agreement shall remain in full force and effect but shall be modified and amended to reflect the amount of the Grant that was actually disbursed as of such date. This Agreement shall also terminate and no longer be of any force or effect upon (a) the termination of the Grant Recipients leasehold or easement interest in the Real Property in accordance with the terms of such lease or easement, or (b) the sale of the Grant Recipients interest in the Real Property and, if applicable, the Facility in accordance with the provisions contained in Section 3.02 and transmittal of all or a portion of the proceeds of such sale to the Commissioner of Management and Budgetin compliance with the provisions contained in Section 3.03. Upon such termination the State Entity shall execute and deliver to the Grant Recipient such documents as are required to release the Real Property and, if applicable, the Facility, from the effect of the Declaration. In the event that the legislation that authorized the Grant is amended to increase or reduce the amount of the Grant or in any other way, then this Agreement shall be deemed to have been automatically modified in accordance with such amendment and the amount of the Grant shall also be automatically modified in accordance with such amendment. If an Event of Default occurs and the Grant Recipient is required to and does return the amount specified in Section 2.06.B to the Commissioner of Management and Budget, then the following shall occur. A.This Agreement shall survive and remain in full force and effect. B.The amount returned by the Grant Recipient shall be credited against any amount that shall be due to the Commissioner of Management and Budget under Section 3.03 and against any amount that becomes due and payable because of any other Event of Default. If the full amount of the Grant and any matching funds referred to in Section 5.23 are not needed to complete the Project, then, unless language in the legislation that authorized the Grant indicates otherwise, the Grant shall be reduced by the amount not needed. Generic General Fund Grant Agreement 9 Ver - 11/23/20 for End Grants Council Packet Page Number 48 of 198 G3, Attachment 1 USE AND SALE Each and every Use Contract that the Grant Recipient enters into must comply with the following requirements: A.The purpose for which the Use Contract was entered into must be a governmental purpose. B.It must contain a provision setting forth the statutory authority under which the Grant Recipient is entering into the Use Contract, and must comply with the substantive and procedural provisions of such statute. C.It must contain a provision stating that the Use Contract is being entered into in order to carry out the purpose for which the Grant was allocated, and must recite the purpose. D.It must be for a term, including any renewals that are solely at the option of the Grant Recipient, that is, if applicable, substantially less than the useful life of the structures and improvements that make up the Facility, but may allow for renewals beyond the original term upon a determination by the Grant Recipient that the use continues to carry out the specific purpose for which the Grant was allocated. A term that is equal to or shorter than 50% of the useful life of the structures and improvements that make up the Facility will meet the requirement that it be for a time period that is substantially shorter than the useful life of such structures and improvements. E.It must allow for termination by the Grant Recipient in the event of a default thereunder by the Usee, or in the event that the specific purpose for which the Grant was allocated is terminated or changed. F.It must require the Usee to pay all costs of operation and maintenance of the Real Property and, if applicable, the Facility, unless the Grant Recipient is authorized by law to pay such costs and agrees to pay such costs. G.If the amount of the Grant exceeds $200,000.00, then it must contain a provision requiring the Usee to list any vacant or new positions it may have with state workforce centers as required by Minn. Stat. § 116L.66,Subd. 1,asitmay be amended, modified or replaced from time to time, for the term of the Use Contract. The Grant Recipient shall not sell any part of its ownership interest in the Real Property or, if applicable, the Facility unless all of the following provisions have been complied with fully. A.The Grant Recipient determines, by official action, that it is no longer usable or needed asPublic Safety Training Facility. B.The sale is made as authorized by law. C.The sale is for Fair Market Value. D.Written notice of such proposed sale has been supplied to both the State Entity and the Commissioner of Management and Budgetat least 30 days prior thereto. Generic General Fund Grant Agreement 10 Ver - 11/23/20 for End Grants Council Packet Page Number 49 of 198 G3, Attachment 1 The acquisition of the Grant Recipients interest in the Real Property and, if applicable, the Facility at a foreclosure sale, by acceptance of a deed-in-lieu of foreclosure, or enforcement of a security interest in personal property used in the operation of thereof, by a lender that has provided monies for the acquisition of the Grant Recipients interest in or betterment of the Real Property and, if applicable, the Facility shall not be considered a sale for the purposes of this Agreement if after such acquisition the lender operates the Real Property and, if applicable, the Facility in a manner which is not inconsistent with the program specified in Section 2.03 and the lender uses its best efforts to sell such acquired interest to a third party for FairMarket Value. The lenders ultimate sale or disposition of the acquired interest in the Real Property and, if applicable, the Facility shall be deemed to be a sale for the purposes of this Agreement, and the proceeds thereof shall be disbursed in accordance with the provisions contained in Section 3.03. Upon the sale of the Grant Recipients interest in the Real Property and, if applicable, the Facility the net proceeds thereof shall be disbursed in the following manner and order. A.The first distribution shall be to the Commissioner of Management and Budgetin an amount equal to the amount of the Grant actually disbursed, and if the amount of such net proceeds shall be less than the amount of the Grant actually disbursed then all of such net proceeds shall be distributed to the Commissioner of Management and Budget. B.The remaining portion, after the distribution specified in Section 3.03.A, shall be distributed to pay in full any outstanding public or private debt incurred to acquire the Grant Recipients interest in or for the betterment of the Real Property and, if applicable, the Facility in the order of priority of such debt. C.The remaining portion, after the distributions specified in Sections 3.03.A and B, shall be divided and distributed in proportion to the shares contributed to the acquisition of the Grant Recipients interest in or for the betterment of the Real Property and, if applicable, the Facilities by public and private entities, including the State Entity but not including any private entity that has been paid in full, that supplied funds in either real monies or like kind contributions for such acquisition and betterment, and the State Entitys distribution shall be made to the Commissioner of Management and Budget. Such public and private entities may agree amongst themselves as to any redistribution of such distributed funds. The Grant Recipient shall not be required to pay or reimburse the State Entity for any funds above and beyond the full net proceeds of such sale, even if such net proceeds are less than the amount of the Grant actually disbursed. Article IV - DISBURSEMENT OF GRANT PROCEEDS Upon compliance with all of the conditions delineated in Section 4.02, the State Entity shall disburse the Grant to the Grant Recipient. Under no circumstance shall theState Entitybe required to disburse funds in excess of the amount requested by the Grant Recipient under the provisions contained in Section 4.02.A even if such amount is less than the maximum amount of the Grant delineated in Section 1.01. If the amount of Grant that the State Entity disburses hereunder to the Grant Recipient is less than the maximum amount of the Grant delineated in Section 1.01, then the Generic General Fund Grant Agreement 11 Ver - 11/23/20 for End Grants Council Packet Page Number 50 of 198 G3, Attachment 1 State Entity and the Grant Recipient shall enter into and execute whatever documents the State Entity may request in order to amend or modify this Agreement to reduce the amount of the Grant to the amount actually disbursed. Provided, however, if the Grant Recipient has not fully complied with the provisions and requirements contained in Section 4.02 by the date that is 5 years from the effective date of this Agreement, then the State Entitys obligation to disburse any of the Grant shall terminate as of such day and date and this Agreement shall become null and void. The obligation of the State Entity to disburse the Grant to the Grant Recipient is subject to the following conditions precedent: A.The State Entity shall have received a request for disbursement of the Grant specifying the amount of funds being requested, which such amount shall not exceed the maximum amount of the Grant set forth in Section 1.01. B.The State Entity shall have received a duly executed Declaration that has been duly recorded in the appropriate governmental office, with all of the recording information displayed thereon. C.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that (i) the Grant Recipient has legal authority to and has taken all actions necessary to enter into this Agreement and the Declaration, and (ii) this Agreement and the Declaration are binding on and enforceable against the Grant Recipient. D.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that the Grant Recipient has fully and completely paid for the entire Project and all other expenses that may occur in conjunction therewith. E.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Grant Recipient is in compliance with the matching funds requirements, if any, contained in Section 5.23. F.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, showing that the Grant Recipient currently possesses the ownership interest delineated in Section 2.04.L. G.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Real Property and, if applicable, the Facility and the contemplated use thereof are permitted by and will comply with all applicable use or other restrictions and requirements imposed by applicable zoning ordinances or regulations, and have been duly approved by the applicable municipal or governmental authorities having jurisdiction. H.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required building permits, other permits, bonds and licenses related to the Project have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. Generic General Fund Grant Agreement 12 Ver - 11/23/20 for End Grants Council Packet Page Number 51 of 198 G3, Attachment 1 I.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required permits, bonds and licenses necessary for the operation of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03 have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. J.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Project was completed in a manner that will allow the Real Property and, if applicable, the Facility to be operated in the manner specified in Section 2.03, which requirement may be satisfied by a certificate of occupancy or such other equivalent document from the municipality in which the Project is located. K.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that the Grant Recipient has the ability and a plan to fund the program which will be operated on the Real Property and, if applicable, in the Facility. L.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the policies of insurance required under Section 5.01 are in full force and effect. M.The State Entity shall have received evidence, in form and substance acceptable to the State Entity, of compliance with the provisions and requirements specified in Section 5.10 and all additional applicable provisions and requirements contained in Minn. Stat. § 16B.335 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Such evidence shall include, but not be limited to, evidence that; (i) the predesign package referred to in Section 5.10.B has been reviewed by and received a favorable recommendation from the Commissioner of Administration for the State of Minnesota, (ii) the program plan and cost estimates referred to in Section 5.10.C have received a recommendation by the Chairsof the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee, and (iii) the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota Senate Capital Investment Committee have been notified pursuant to Section 5.10.G. N.No Event of Default under this Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. O.The Grant Recipient has supplied to the State Entity all other items that the State Entity may reasonably require. Article V - MISCELLANEOUS The Grant Recipient shall maintain or cause to be maintained fire and extended coverage insurance on the Facility, if such exists, in an amount equal to the full insurable value thereof, and shall name the State Entity as loss payee thereunder. If damages which are covered by such required insurance occurs to the Facility, if such exists, then the Grant Recipient shall, at its sole option and discretion, either; (i) use or cause the insurance proceeds to be used to fully or partially repair such Generic General Fund Grant Agreement 13 Ver - 11/23/20 for End Grants Council Packet Page Number 52 of 198 G3, Attachment 1 damage and to provide or cause to be provided whatever additional funds that may be needed to fully or partially repair such damage, or (ii) sell its interest in the Real Property and the damaged Facility, if such exists, in accordance with the provisions contained in Section 3.02. If the Grant Recipient elects to only partially repair such damage, then the portion of the insurance proceeds which are not used for such repair shall be applied in accordance with the provisions contained in Section 3.03 as ifthe Grant Recipients interest in the Real Property and Facility, if such exists, had been sold, and such amounts shall be credited against the amounts due and owing under Section 3.03 upon the ultimate sale of the Grant Recipients interest in the Real Property and Facility, if such exists. If the Grant Recipient elects to sell its interest in the Real Property and the damaged Facility, if such exists, then such sale must occur within a reasonable time period from the date the damage occurred and the cumulative sum of the insurance proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 3.03, with the insurance proceeds being so applied within a reasonable time period from the date they are received by the Grant Recipient. As loss payee under the insurance required herein the State Entity agrees to and will assign or pay over to the Grant Recipient all insurance proceeds it receives so that the Grant Recipient can comply with the requirements that this Section 5.01 imposes upon the Grant Recipient as to the use of such insurance proceeds. If the Grant Recipient elects to maintain general comprehensive liability insurance regarding the Real Property and Facility, if such exists, then the Grant Recipient shall have the State Entity named as an additional named insured therein. At the written request of eitherthe State Entityor the Commissioner of Management and Budget, the Grant Recipient shall promptly furnish thereto all written notices and all paid premium receipts received by the Grant Recipient regarding the required insurance, or certificates of insurance evidencing the existence of such required insurance. If all or any portion of the Real Property and, if applicable, the Facility is condemned to an extent that the Grant Recipient can no longer comply with the provisions contained in Section 2.03, then the Grant Recipient shall, at its sole option and discretion, either:(i) use or cause the condemnation proceeds to be used to acquire an interest in additional real property needed for the Grant Recipient to continue to comply with the provisions contained in Section 2.03 and, if applicable, to fully or partially restore the Facility and to provide or cause to be provided whatever additional funds that may be needed for such purposes, or (ii) sell the remaining portion of its interest in the Real Property and, if applicable, the Facility in accordance with the provisions contained in Section 3.02. Any condemnation proceeds which are not used to acquire an interest in additional real property or to restore, if applicable, the Facility shall be applied in accordance with the provisionscontained in Section 3.03 as if the Grant Recipients interest in the Real Property and, if applicable, the Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 3.03 upon the ultimate sale of the Grant Recipients interest in the Real Property and, if applicable, the Facility. If the Grant Recipient elects to sell its interest in the portion of the Real Property and, if applicable, the Facility that remains after the condemnation, then such sale must occur within a reasonable time period from the date the condemnation occurred and the cumulative sum of the condemnation proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 3.03, with the condemnation proceeds being so applied within a reasonable time period from the date they are received by the Grant Recipient. Generic General Fund Grant Agreement 14 Ver - 11/23/20 for End Grants Council Packet Page Number 53 of 198 G3, Attachment 1 As recipient of any of condemnation awards or proceeds referred to herein, the State Entity agrees to and will disclaim, assign or pay over to the Grant Recipient all of such condemnation awards or proceeds it receives so that the Grant Recipient can comply with the requirements which this Section 5.02 imposes upon the Grant Recipient as to the use of such condemnation awards or proceeds. The Grant Recipient shall not, without the written consent of the State Entity, permit or suffer the use of any of the Real Property and, if applicable, the Facility, for any purpose other than the use for which the same is intended as of the effective date of this Agreement. In addition, the Grant Recipient; (i) shall keep the Real Property and, if applicable, the Facility, in good condition and repair, subject to reasonable and ordinary wear and tear, (ii) shall not, written consent of the State Entity, remove, demolish or substantially alter (except such alterations as may be required by laws, ordinances or regulations) any of the Facility, if applicable, (iii) shall not do any act or thing which would unduly impair or depreciate the value of the Real Property and, if applicable, the Facility, (iv) shall not abandon the Real Property and, if applicable, the Facility, (v) shall complete promptly and in good and workmanlike manner any building or otherimprovement which may be constructed on the Real Property and promptly restore in like manner any portion of the Facility, if applicable, which may be damaged or destroyed thereon and pay when due all claims for labor performed and materials furnished therefor, (vi) shall comply with all laws, ordinances, regulations, requirements, covenants, conditions and restrictions now or hereafter affecting the Real Property and, if applicable, the Facility, or any part thereof, or requiring any alterations or improvements thereto, (vii) shall not commit or permit any waste or deterioration of the Real Property and, if applicable, the Facility, (viii) shall keep and maintain abutting grounds, sidewalks, roads, parking and landscape areas in good and neat order and repair, (ix) shall comply with the provisions of any lease if the Grant Recipients interest in the Real Property and, if applicable, the Facility, is a leasehold interest, (x) shall comply with the provisions of any condominium documents if the Real Propertyand, if applicable, the Facility, is part of a condominium regime, (xi) shall not remove any fixtures or personal property from the Real Property and, if applicable, the Facility, that was paid for with the proceeds of the Grant unless the same are immediately replaced with like property of at least equal value and utility, and (xii) shall not commit, suffer or permit any act to be done in or upon the Real Property and, if applicable, the Facility, in violation of any law, ordinance or regulation. The Grant Recipient shall maintain or cause to be maintained books, records, documents and other evidence pertaining to the costs or expenses associated with the completion of the Project and operation of the Real Property and, if applicable, the Facility, and compliance with the requirements contained in this Agreement, and upon request shall allow or cause the entity which is maintaining such items to allow the State Entity, auditors for the State Entity, the Legislative Auditor for the State of Minnesota, or the State Auditor for the State of Minnesota, to inspect, audit, copy, or abstract, all of its books, records, papers, or other documents relevant to the Grant. The Grant Recipient shall use or cause the entity which is maintaining such books and records to use generally accepted accounting principles in the maintenance of such books and records, and shall retain or cause to be retained all of such books, records, documents and other evidence for a period of 6 years from the date that the Project is fully completed and placed into operation. Upon reasonable request by the State Entity the Grant Recipient shall allow, and will require any entity to whom it leases, subleases, or enters into a Use Contract for any portion of the Real Property and, if applicable, the Facility to allow, the StateEntity to inspect the Real Property and, if applicable, the Facility. Generic General Fund Grant Agreement 15 Ver - 11/23/20 for End Grants Council Packet Page Number 54 of 198 G3, Attachment 1 The Grant Recipient agrees with respect to any data that it possesses regarding the Grant, the Project, or the Real Property and, if applicable, the Facility, to comply with all of the provisions and restrictions contained in the Minnesota Government Data Practices Act contained in Chapter 13 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. The Grant Recipient agrees to not engage in discriminatory employment practices in the operation or management of the Real Property and, if applicable, the Facility, and it shall, with respect to such activities, fully comply with all of the provisions contained in Minn. Stat. Chapters363Aand181 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. The Grant Recipient agrees to comply with all of the provisions relating to workers compensation contained in Minn. Stat. §§ 176.181,Subd.2and176.182 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, with respect to the operation or management of the Real Property and, if applicable, the Facility. The Grant Recipient hereby assigns to the State Entity and the Commissioner of Management and Budgetall claims it may have for over charges as to goods or services provided in its operation or management of the Real Property and, if applicable, the Facility that arise under the antitrust laws of the State of Minnesota or of the United States of America. The Grant Recipient agrees to comply with all applicable provisions and requirements contained in Minn. Stat. § 16B.335 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, for theProject, and in accordance therewith the Grant Recipient and the State Entity agree to comply with the following provisions and requirements if such provisions and requirements are applicable. A.The Grant Recipient shall provide all information that the State Entity may request in order for the State Entity to determine that the Project will comply with the provisions and requirements contained in Minn. Stat. § 16B.335,asitmay be amended, modified or replaced from time to time. B.Prior to its proceeding with design activities for the Project the Grant Recipient shall prepare a predesign package and submit it to the Commissioner of Administration for the State of Minnesota for review and comment. The predesign package must be sufficient to define the purpose, scope, cost, and projected schedule for the Project, and must demonstrate that the Project has been analyzed according to appropriate space and needs standards. Any substantial changes to such predesign package must be submitted to the Commissioner of Administration for the State of Minnesota for review and comment. C.If the Project includes the construction of a new building, substantial addition to an existing building, a substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then the Grant Recipient shall not prepare final plans and specifications until it has prepared a program plan and cost estimates for all elements necessary to complete the Project and presented them to the Chairs of the Minnesota State Senate Finance Generic General Fund Grant Agreement 16 Ver - 11/23/20 for End Grants Council Packet Page Number 55 of 198 G3, Attachment 1 Committee and Minnesota House of Representatives Ways and Means Committee and the chairs have made their recommendations, and it has notified the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committeeand the Chair and Ranking Minority Member of the Minnesota State Senate Capital Investment Committee. The program plan and cost estimates must note any significant changes in the work to be performed on the Project, or in its costs, which have arisen since theappropriation from the legislature for the Project was enacted or which differ from any previous predesign submittal. D.The Grant Recipient must notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees,and the Minnesota House of Representatives Capital Investment and Ways and Means Committeesof any significant changes to the program plan and cost estimates referred to in Section 5.10.C. E.The program plan and cost estimates referred to in Section 5.10.C must ensure that the Project will comply with all applicable energy conservation standards contained in law, including Minn. Stat. §§ 216C.19 to 216C.20,astheymay be amended, modified or replaced from time to time, and all rules adopted thereunder. F.If any of the Grant is to be used for the construction or remodeling of the Facility, then both the predesign package referred to in Section 5.10.B and the program plan and cost estimates referred to in Section 5.10.C must include provisions for cost-effective information technology investments that will enable the occupant of the Facility to reduce its need for office space, provide more of its services electronically, and decentralize its operations. G.If the Project does not involve the construction of a new building, substantial addition to an existing building, substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then prior to beginning work on the Project the Grant Recipient shall just notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees,andthe Minnesota House of Representatives Capital Investment andWays and Means Committeesthat the work to be performed is ready to begin. H.The Project must be:(i) completed in accordance with the program plan and cost estimates referred to in Section 5.10.C, (ii) completed in accordance with the time schedule contained in the program plan referred to in Section 5.10.C, and (iii) completed within the budgets contained in the cost estimates referred to in Section 5.10.C. Provided, however, the provisions and requirements contained in this Section 5.10 only apply to public lands or buildings or other public improvements of a capital nature, and shall not apply to the demolition or decommissioning of state assets, hazardous material projects, utility infrastructure projects, environmental testing, parking lots, parking structures, park and ride facilities, bus rapid transit stations, light rail lines, passenger rail projects, exterior lighting, fencing, highway rest areas, truck stations, storage facilities not consisting primarily of offices or heated work areas, roads, bridges, trails, pathways, campgrounds, athletic fields, dams, floodwater retention systems, water access sites, harbors, sewer separation projects, water and wastewater facilities, port development projects for which the Commissioner of Transportation for the Stateof Minnesota has entered into an assistance agreement under Minn. Stat. § 457A.04,asitmay be amended, modified or replaced from time to time, icecenters, local Generic General Fund Grant Agreement 17 Ver - 11/23/20 for End Grants Council Packet Page Number 56 of 198 G3, Attachment 1 government projects with a construction cost of less than $1,500,000.00, or any other capital project with a construction cost of less than $750,000.00. The Grant Recipient agrees to comply with all of the applicable provisions contained in Chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn. Stat. §§ 177.41 through 177.435,asthey may be amended, modified or replaced from time to time.By agreeing to this provision, the Grant Recipient is not acknowledging or agreeing that the cited provisions apply to the Project or to the operation of the Real Property and, if applicable, Facility. The Grant Recipient and the State Entity agree that they will, subject to any indemnifications provided herein, be responsible for their own acts and the results thereof to the extent authorized by law, and they shall not be responsible for the acts of the other party and the results thereof. The liability of both the State Entity and the Commissioner of Management and Budgetis governed by the provisions contained in Minn. Stat. § 3.736,asitmay be amended, modified or replaced from time to time. If the Grant Recipient is a municipalityas such term is used in Chapter 466 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, then the liability of the Grant Recipient, including but not limited to the indemnification provided under Section 5.13,is governed by the provisions contained in such Chapter 466. The Grant Recipient shall bear all loss, expense (including attorneysfees), and damage in connection with the completion of the Project or operation of the Real Property and, if applicable, the Facility, and agrees to indemnify and hold harmless the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents, servants and employees from all claims, demands and judgments made or recovered against the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents, servants and employees, because of bodily injuries, including death at any time resulting therefrom, or because of damages to property of the State Entity, the State of Minnesota,or others (including loss of use) from any cause whatsoever, arising out of, incidental to, or in connection with the completion of the Project or operation of the Real Property and, if applicable, the Facility, whether or not due to any act of omission or commission, including negligence of the Grant Recipient or any Contractor or his or their employees, servants or agents, and whether or not due to any act of omission or commission (excluding, however, negligence or breach of statutory duty) of the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their employees, servants or agents. The Grant Recipient further agrees to indemnify, save, and hold the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents and employees, harmless from all claims arising out of, resulting from, or in any manner attributable to any violation by the Grant Recipient, its officers, employees, or agents, or by any Usee, its officers, employees, or agents, of any provision of the Minnesota Government Data Practices Act, including legal fees and disbursements paid or incurred to enforce the provisions contained in Section 5.06. The Grant Recipients liability hereunder shall not be limited to the extent of insurance carried by or provided by the Grant Recipient, or subject to any exclusions from coverage in any insurance policy. Nothing contained in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners or a joint Generic General Fund Grant Agreement 18 Ver - 11/23/20 for End Grants Council Packet Page Number 57 of 198 G3, Attachment 1 venture between the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, nor shall the Grant Recipient be considered or deemed to be an agent, representative, or employee of either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota in the performance of this Agreement, the completion of the Project, or operation of the Real Property and, if applicable, the Facility. The Grant Recipient represents that it has already or will secure or cause to be secured all personnel required for the performance of this Agreement or the operation and maintenance of the Real Property and, if applicable, the Facility. All personnel of the Grant Recipient or other persons while engaging in the performance of this Agreement or the operation and maintenance of the Real Property and, if applicable, the Facility shall not have any contractual relationship with either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota and shall not be considered employees of any of such entities. In addition, all claims that may arise on behalf of said personnel or other persons out of employment or alleged employment including, but not limited to, claims under the WorkersCompensation Act of the State of Minnesota, claims of discrimination against the Grant Recipient, its officers, agents, contractors, or employees shall in no way be the responsibility of either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota including, but not limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing, and shall be sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of the party to whom it is directed. Such business address shall be that address specified below or such different address as may hereafter be specified, by either party by written notice to the other: To the Grant Recipient at: City of Maplewood 1830 County Road B East Maplewood, MN 55109 Attention: MichaelMondor, Fire and EMS Chief To the State Entity at: Department of Public Safety 445 Minnesota Street Suite 126 St. Paul,MN 55101 Attention: Julie A. Monson, Agency Grants Coordinator To the Commissioner of Management and Budgetat: Minnesota Department of Management and Budget 400 Centennial Office Bldg. 658 Cedar St. St. Paul, MN 55155 Attention: Commissioner of Management and Budget Generic General Fund Grant Agreement 19 Ver - 11/23/20 for End Grants Council Packet Page Number 58 of 198 G3, Attachment 1 This Agreement and the Declaration shall be binding upon and inure to the benefit of the Grant Recipient and the State Entity, and their respective successors and assigns. Provided, however, that neither the Grant Recipient nor the State Entity may assign any of its rights or obligations under this Agreement or the Declaration without the prior written consent of the other party. No change or modification of the terms or provisions of this Agreement or the Declaration shall be binding on either the Grant Recipient or the State Entity unless such change or modification is in writing and signed by an authorized official of the party against which such change or modification is to be imposed. Neither the failure by the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, in any one or more instances,to insist upon the complete and total observance or performance of any term or provision hereof, nor the failure of the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, to exercise any right, privilege, or remedy conferred hereunder or afforded by law shall be construed as waiving any breach of such term, provision, or the right to exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of either the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or further exercise thereof or the exercise of any other right or remedy. This Agreement, the Declaration, and the documents, if any, referred to and incorporated herein by reference embody the entire agreement between the Grant Recipient and the State Entity, and there are no other agreements, either oral or written, between the Grant Recipient and the State Entity on the subject matter hereof. All matters relating to the validity, construction, performance, or enforcement of this Agreement or the Declaration shall be determined in accordance with the laws of the State of Minnesota. All legal actions initiated with respect to or arising from any provision contained in this Agreement shall be initiated, filed and venued in the State of Minnesota District Court located in the City of St. Paul, County of Ramsey, State of Minnesota. If any provision of this Agreement is finally judged by any court to be invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if the invalid provision did not appear herein. Time is of the essence with respect to all of the matters contained in this Agreement. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be an original, but such counterparts shall together constitute one and the same instrument. The Grant Recipient must obtain and supply the following matching funds, if any, for the completion of the Project: NONE Generic General Fund Grant Agreement 20 Ver - 11/23/20 for End Grants Council Packet Page Number 59 of 198 G3, Attachment 1 «16» Any matching funds which are intended to meet the above requirements must either be in the form of (i) cash monies, (ii) legally binding commitments for money, or (iii) equivalent funds or contributions, including equity, which have been or will be used tocomplete or pay for the Project.The Grant Recipient shall supply to the Commissioner of Management and Budget whatever documentation the Commissioner of Management and Budget may request to substantiate the availability and source of any matching funds, and the source and terms relating to all matching funds must be consented to, in writing, by the Commissioner of Management and Budget. . TheGrant Recipientrepresents to the State Entity and theCommissioner of Management and Budgetthat is intended to be and is a source and use of funds statement showing the total cost of the Project and all of the funds that are available for the completion of the Project, and that the information contained in such correctly and accurately delineates the following information. A.The total cost of the Project detailing all of the major elements that make up such total costand how much of such total cost is attributed to each such major element. B.The source of all funds needed to complete the Projectbroken down among the following categories: (i)State funds including the Grant, identifying the source and amount of such funds. (ii)Matching funds, identifying the source and amount of such funds. (iii)Other funds supplied by the Grant Recipient, identifying the source and amount of such funds. (iv)Loans, identifying each such loan, the entity providing the loan, the amount of each such loan, the terms and conditions of each such loan, and all collateral pledged for repayment of each such loan. (v)Other funds, identifying the source and amount of such funds. C.Such other financial information that is needed to correctly reflect the total funds available for the completion of the Project, the source of such fundsand the expected use of such funds. If any of the funds included under the source of funds have conditions precedent to the release of such funds, then the Grant Recipient must provide to the State Entity and the Commissioner of Management and Budget a detailed description of such conditions and what is being done to satisfy such conditions. TheGrant Recipientshall also supply whatever other information and documentation that the State Entity or the Commissioner of Management and Budgetmay request to support or explain any of the information contained in . Generic General Fund Grant Agreement 21 Ver - 11/23/20 for End Grants Council Packet Page Number 60 of 198 G3, Attachment 1 The value of the Grant Recipient should only be shown in if such ownership interest is being acquired and paid for with funds shown in such , and for all other circumstances such value should be shown in the definition for Ownership Value in Section 1.01 and not included in such . The fundsshown in and to be suppliedfor the Project may, subjectto any limitations contained in the legislation that authorized the Grant, be provided by either the Grant Recipient or a Usee under a Use Contract. The public program to be operated in conjunction with the Real Property and, if applicable, the Facility will benefit the State of Minnesota and the provisions and requirementscontainedhereinarefor the benefitof boththeStateEntityand the StateofMinnesota. Therefore, the State of Minnesota, by and through its Commissioner of Management and Budget, is and shall be a third-party beneficiary of this Agreement. This Agreement applies to the Grant Recipients interest in the Real Property and if a Facility exists to the Facility. The term if applicable appearing before the term Facility is meant to indicate that this Agreement will apply to a Facility if one exists, and if no Facility exists then this Agreement will only apply to the Grant Recipients interest in the Real Property. .The GrantRecipientagreesandacknowledgesthatitisaware of Minn. Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm thatsuchemployeesare legally entitledto work in theUnited States,and that itwill,ifandwhen applicable, fully comply with such statute and impose a similar requirement in any Use Contract to which it is a party. TheGrant Recipient andtheStateEntityagreeto comply with the following additional requirements. NONE . Minnesota Laws 2014, Chapter 295, Section 21 , requires public entities receiving an appropriation of public money for a project in that Act to ensure those facilities are builtwithAmerican-madesteel,to the extentpracticable.TheGrant Recipientshallcomply withthis requirement,and shallfurnish any documentationpursuanttheretoreasonablyrequestedby theState Entity. (THE REMAINING PORTION OF THIS PAGE WAS INTENTIONALLY LEFT BLANK) Generic General Fund Grant Agreement 22 Ver - 11/23/20 for End Grants Council Packet Page Number 61 of 198 G3, Attachment 1 IN TESTIMONY HEREOF, the Grant Recipient and the State Entity have executed this General Fund Grant AgreementEndGrant for the East Metro Public Safety Training Facility Project on the day and date indicated immediately below their respective signatures. : City of Maplewood, aStatutory City Plan B By:__________________ Michael Sable Its:City Manager Dated: June 9,2025 And: By:__________________ Marylee Abrams Its:Mayor Dated: June 9, 2025 Department of Public Safety, By: Shawn Kremer Its:Fiscal and Administrative Services Division Director Dated: __________________, _____ Generic General Fund Grant Agreement 23 Ver - 11/23/20 for End Grants Council Packet Page Number 62 of 198 G3, Attachment 1 The undersigned has the following interest in the real property legally described in Exhibit A attached hereto and all facilities situated ( a fee simple title a lease an easement, and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Propertyis subjectto thoseprovisions, requirements,restrictionsand encumbrancescontained in the General Fund Grant Agreement End Grant for the City of Maplewood for a space needs assessment and conceptual design for an expansion of the East Metro Public Safety Training Facility Project dated June 9, 2025 between the City of Maplewood and the Minnesota Department of Public Safety. The Restricted Property shall remain subject to such provisions, requirements, restrictions, and encumbrances for 125% of the useful life of the Restricted Property or until the Restricted Property is sold pursuant to the terms of the Grant Agreement, at which time it shall be released therefrom by way of a written release in recordable form signed by the Commissioner of Department of Public Safety, and such written release is recorded in the real estate records relating to the Restricted Property. Generic General Fund Grant Agreement 24 Ver - 11/23/20 for End Grants Council Packet Page Number 63 of 198 G3, Attachment 1 Notary Public This Declaration was drafted by: Generic General Fund Grant Agreement 25 Ver - 11/23/20 for End Grants Council Packet Page Number 64 of 198 G3, Attachment 1 Exhibit A to Declaration LEGAL DESCRIPTION OF RESTRICTED PROPERTY That part of the following described tract: The Northeast Quarter of the Southeast Quarter of Section 13, Township 29 North, Range 22 West, Ramsey County, Minnesota; which lies within a distance of 164 feet Northwesterly and 100 feet Southeasterly of the following described line: Beginning at a point on the East line of said Section 13, distant 1784.13 feet North of the Southeast corner thereof; thence Westerly at an angle of 93 degrees 08 minutes 45 seconds from said East Section line (measured from North to West) for 459.54 feet; thence deflect to the left on a 01 degree 00 minutes curve (delta angle 08 degrees 54 minutes 45 seconds) for 891.25 feet; thence on tangent to said curve for 354.74 feet and there terminating; together with that part of said Northeast Quarter of the Southeast Quarter, adjoining and Southerly of the above described strip, which lies Northeasterly and Northerly of a line run parallel with and distant 100 feet Southwesterly and Southerly of the following described line: Beginning at a point on the East line of said Section 13, distant 460 feet Southerly of its intersection with the above described line; thence Westerly at an angle of 90 degrees from said East section line for 186.63 feet; thence deflect to the right on a 10 degree 00 minutes curve (delta angle 29 degrees 20 minutes) for 293.33 feet; thence on tangent to said curve for 223.5 feet; thence deflect to the left on a 06 degree 00 minute curve (delta angle 36 degrees 44 minutes 36.5 seconds) for 612.39 feet and there terminating; also together with that part of said Northeast Quarter of the Southeast Quarter, adjoining and Southerly of thefirst above described strip and adjoining and Westerly of the last above described strip, which lies Northerly of the following described line: From the point of termination of the last above described line, run Southerly at right angles from the tangent to said line at said point for 100 feet to the point of beginning of the line to be described; thence Westerly to a point distant 100 feet Southeasterly (measured at right angles) of the point of termination of the first above described line, and there terminating; also together with that part ofsaid Northeast Quarter of the Southeast Quarter, adjoining and Northerly of the first above described strip, which lies Southerly and Southeasterly of a line run parallel with and distant 100 feet Northerly and Northwesterly of the following described line: Beginning at a point on the East line of said Section 13, distance 468.1 feet Northerly of its intersection with the first above described line; thence Westerly at an angle of 90 degrees from said East section line for 144.1 feet; thence deflect to the left on a curve having a radius of 276.69 feet (delta angle 30 degrees 00 minutes) for 144.88 feet; thence on tangent to said curve for 680.27 feet; thence deflect to the right on a 06 degree 00 minute curve (delta angle 15 degrees 56 minutes 54 seconds) for 265.81 feet and there terminating; also together with that part of said Northeast Quarter of the Southeast Quarter, adjoining and Northerly of the first above described strip and adjoining and Westerly of the last above described strip, which lies Southerly of the following described line: from the point of termination of the last above described line, run Northwesterly at right angles from the tangent to said line at said point for 100 feet to the point of beginning of the line to be described; thence Southwesterly to a point distant 164 feet Northwesterly (measured at right angles) of a point on the first above described line, distant 250 feet Northeasterly of its point of termination, and there terminating; which lies West of the East 60 feet of said Northeast Quarter of the Southeast Quarter, and Northwesterly of Line 1 described below: Line 1: Commencing at the Southeast corner of said Section 13; thence on an assumed bearing of North 00 degrees 14 minutes 33 seconds West along the East line thereof for 1775.88 feet; thence North 89 degrees 56 minutes 45 seconds West for 60.00 feet to the point of beginning of Line 1 to be described; thence continue North 89 degrees 56 minutes 45 seconds West for 516.01 feet; thence South 00 degrees 14 minutes 33 seconds East for 434.90 feet, more or less, to the Southerly line of Tract A hereinbefore described and there terminating; containing 623,450 square feet, more or less; Subject to the following restrictions and reservations: No access shall be permitted to Trunk Highway No. 5 or to Trunk Highway No. 120 from the lands herein conveyed, except that access shall be permitted along the Southerly 90 feet of the most Easterly line thereof; The State of Minnesota reserves an easement in perpetuity for ingress and egress over the Southerly 90 feet of the Easterly 350 feet of the lands herein conveyed. All in Ramsey County, Minnesota. Generic General Fund Grant Agreement 1 Ver - 11/23/20 for End Grants Council Packet Page Number 65 of 198 G3, Attachment 1 Attachment II - LEGAL DESCRIPTION That part of the following described tract: The Northeast Quarter of the Southeast Quarter of Section 13, Township 29 North, Range 22 West, Ramsey County, Minnesota; which lies within a distance of 164 feet Northwesterly and 100 feet Southeasterly of the following described line: Beginning at a point on the East line of said Section 13, distant 1784.13 feet North of the Southeast corner thereof; thence Westerly at an angle of 93 degrees 08 minutes 45 seconds from said East Section line (measured from North to West) for 459.54 feet; thence deflect to the left on a 01 degree 00 minutes curve (delta angle 08 degrees 54 minutes 45 seconds) for 891.25 feet; thence on tangent to said curve for 354.74 feet and there terminating; together with that part of said Northeast Quarter of the Southeast Quarter, adjoining and Southerly of the above described strip, which lies Northeasterly and Northerly of a line run parallel with and distant 100 feet Southwesterly and Southerly of the following described line: Beginning at a point on the East line of said Section 13, distant 460 feet Southerly of its intersection with the above described line; thence Westerly at an angle of 90 degrees from said East section line for 186.63 feet; thence deflect to the right on a 10 degree 00 minutes curve (delta angle 29 degrees 20 minutes) for 293.33 feet; thence on tangent to said curve for 223.5 feet; thence deflect to the left on a 06 degree 00 minute curve (delta angle 36 degrees 44 minutes 36.5 seconds) for 612.39 feet and there terminating; also together with that part of said Northeast Quarter of the Southeast Quarter, adjoining and Southerly of thefirst above described strip and adjoining and Westerly of the last above described strip, which lies Northerly of the following described line: From the point of termination of the last above described line, run Southerly at right angles from the tangent to said line at said point for 100 feet to the point of beginning of the line to be described; thence Westerly to a point distant 100 feet Southeasterly (measured at right angles) of the point of termination of the first above described line, and there terminating; also together with that part ofsaid Northeast Quarter of the Southeast Quarter, adjoining and Northerly of the first above described strip, which lies Southerly and Southeasterly of a line run parallel with and distant 100 feet Northerly and Northwesterly of the following described line: Beginning at a point on the East line of said Section 13, distance 468.1 feet Northerly of its intersection with the first above described line; thence Westerly at an angle of 90 degrees from said East section line for 144.1 feet; thence deflect to the left on a curve having a radius of 276.69 feet (delta angle 30 degrees 00 minutes) for 144.88 feet; thence on tangent to said curve for 680.27 feet; thence deflect to the right on a 06 degree 00 minute curve (delta angle 15 degrees 56 minutes 54 seconds) for 265.81 feet and there terminating; also together with that part of said Northeast Quarter of the Southeast Quarter, adjoining and Northerly of the first above described strip and adjoining and Westerly of the last above described strip, which lies Southerly of the following described line: from the point of termination of the last above described line, run Northwesterly at right angles from the tangent to said line at said point for 100 feet to the point of beginning of the line to be described; thence Southwesterly to a point distant 164 feet Northwesterly (measured at right angles) of a point on the first above described line, distant 250 feet Northeasterly of its point of termination, and there terminating; which lies West of the East 60 feet of said Northeast Quarter of the Southeast Quarter, and Northwesterly of Line 1 described below: Line 1: Commencing at the Southeast corner of said Section 13; thence on an assumed bearing of North 00 degrees 14 minutes 33 seconds West along the East line thereof for 1775.88 feet; thence North 89 degrees 56 minutes 45 seconds West for 60.00 feet to the point of beginning of Line 1 to be described; thence continue North 89 degrees 56 minutes 45 seconds West for 516.01 feet; thence South 00 degrees 14 minutes 33 seconds East for 434.90 feet, more or less, to the Southerly line of Tract A hereinbefore described and there terminating; containing 623,450 square feet, more or less; Subject to the following restrictions and reservations: No access shall be permitted to Trunk Highway No. 5 or to Trunk Highway No. 120 from the lands herein conveyed, except that access shall be permitted along the Southerly 90 feet of the most Easterly line thereof; The State of Minnesota reserves an easement in perpetuity for ingress and egress over the Southerly 90 feet of the Easterly 350 feet of the lands herein conveyed. All in Ramsey County, Minnesota. Generic General Fund Grant Agreement 2 Ver - 11/23/20 for End Grants Council Packet Page Number 66 of 198 G3, Attachment 1 Attachment III - SOURCE AND USE OF FUNDS FOR THE PROJECT General Fund Grant$75,000.00 Other Items of a Capital Nature: ____________$__________ Subtotal$75,000.00Space Plan, Design$48,589.68 Survey,Environmental$ 26,410.32 ____________$__________Subtotal$75,000.00 Subtotal __________ SpacePlan, Design$870.32 _________ ____________$__________ ____________$__________Survey,Environmental$1,889.68 __________ SubtotalSubtotal$2,760.00 ____________$__________ Subtotal$__________ ____________$__________ Subtotal$__________ Cityof Maplewood$2,760.00 ____________$__________ Subtotal$__________ $77,760.00$77,760.00 Generic General Fund Grant Agreement 3 Ver - 11/23/20 for End Grants Council Packet Page Number 67 of 198 G4 CITY COUNCIL STAFF REPORT Meeting Date June 23, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Lois Knutson, Senior Administrative Manager PRESENTER: Lois Knutson, Senior Administrative Manager AGENDA ITEM: Professional Services Agreement with The Morris Leatherman Company Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City is seeking to conduct a resident survey to better understand community needs and priorities. Recommended Action: Motion to approve entering into an agreement with The Morris Leatherman Company for resident survey services. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is not to exceed $30,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment As a vital tool for measuring resident satisfaction and identifying community priorities, the resident survey directly supports and informs all components of the Strategic Plan. Background: The City of Maplewood last conducted a resident survey in late 2022. To prepare for the next iteration, staff met with Peter Leatherman of The Morris Leatherman Company to discuss conducting a new residential survey in the coming months. The Morris Leatherman Company is a Minneapolis-based, full-service market research firm known for its tailored approach. The firm emphasizes close collaboration with clients and designs customized surveys to meet the specific needs and priorities of each community it serves. Attachments: 1. Proposal from The Morris Leatherman Group Council Packet Page Number 68 of 198 G4, Attachment 1 The Morris Leatherman Company 3128 Dean Court Minneapolis, Minnesota 55416 June 9, 2025 Ms . Lois Knutson City of Maplewood Dear Lois: The Morris Leatherman Company is pleased to present this survey research proposal to you for the City of Maplewood. This prospectus is organized in three parts: a potential design; project schedule; and, estimated project costs. As you will see, I am certain that we can provide the City of Maplewood with the information it seeks in both a cost-effective and timely manner. DESIGN OF THE RESEARCH: The Morris Leatherman Company proposes to conduct a telephone survey of 400 randomly selected households in the City of Maplewood. A sample of 400 residents would provide results projectable to the entire city adult population within ± 5.0 percent in 95 out of 100 cases. The sample is also of sufficient size to permit the city to be divided into a maximum of four categories for more detailed analysis, such as age, mobility, home ownership, location of residence, presence of children, and other demographic characteristics. To insure the integrity of the sample, the Morris Leatherman Company places the most exacting sampling standards in the industry on our procedures. MLC uses a mix of random digit dial landline and cell phone numbers. Before an alternate household is substituted for a designated target, at least ten tries are made to contact the initial households during a five-day period. The telephone calls take place during various times on weekday evenings and during the weekend. Our interviewers are also instructed to seek convenient appointments with interviewees, cutting our non-contact rate to less than five percent on average. An unbiased selection process is also used to identify the adult member of the household to be interviewed. To validate the completed sample, the latest United States Census updated population characteristics are utilized as a standard of comparison. The questionnaire would be administered by company trained and supervised personnel. The computer analysis will be obtained from our in-house C-MENTOR and SPSS statistical analysis systems, insuring both access to the most current analysis programs and confidentiality of the data set. Council Packet Page Number 69 of 198 G4, Attachment 1 The City of Maplewood will be presented with bound copies of the final report highlighting all the major findings of the study. The Morris Leatherman Company will also speak to any major differences from and similarities with the past studies of the community, when applicable, in addition to other communities. A volume of all computer-generated cross tabulations and other multivariate statistical techniques will also be included. PROJECT SCHEDULE: 1.Planning with City Council Members, City Staff, and/or relevant individuals to establish the topics to be covered in the survey. Based on these topic concepts, the Morris Leatherman Company would word specific, neutral questions. This activity can be completed by a meeting, telephone and/or e-mail, depending on client wishes, within two weeks of the initiation of the contract. 2.Structuring of questions and final approval of the survey instrument. These activities are usually completed within three weeks of the discussion of topics to be covered in the survey. 3.Final determination of the field dates for interviewing. 4.Pre-testing and, if needed, approval of resulting revisions. This activity is usually completed by the second day of fieldwork. 5.Completion of all fieldwork within a two-to-three week period. 6.Computer analysis and preparation of written report. All analytical tests and commentary will be available within six weeks after completion of the fieldwork. 7.Delivery of the final written report to the City of Maplewood, including presentation graphics. Afterwards, telephone consultation, as the need arises, will be provided about the study’s findings and implications. PROJECT COSTS: The cost of a survey is driven by two factors: sample size and questionnaire length. The cost to conduct a 60 question survey would be $18,000.00. Each additional question would be $200.00. The typical city survey is between 100 and 160 questions and typically costs between $24,000 and $32,000. As company policy, the Morris Leatherman Company requires one-half of the cost prior to the commencement of fieldwork; the remainder is due upon delivery of the final written report. Unless otherwise arranged, the Morris Leatherman Company invoices clients for the initial Council Packet Page Number 70 of 198 G4, Attachment 1 payment at the time of the initiation of the contract; the remainder is due at the time of the receipt of the final written report. If you require any further information from us, feel free to contact me. We look forward to the opportunity to work with the City of Maplewood. Sincerely, Peter Leatherman Peter Leatherman Managing Partner Council Packet Page Number 71 of 198 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 72 of 198 H1 CITY COUNCIL STAFF REPORT Meeting Date June 23, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Tax Increment Financing District No. 1-19 a.Public Hearing b.Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for TIF District No. 1-19 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The city and the Economic Development Authority (EDA) have received a Tax Increment Financing (TIF) application from the developer, Beacon Interfaith Housing Collaborative, operating as Beacon Acquisition, LLC for this project. The application requests that the city and EDA establish a new housing TIF district. Recommended Action: a.Hold the public hearing. b.Motion to approve the resolution approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for Tax Increment Financing District No. 1-19. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The modification to the development district and approving the TIF plan would not approve the use of TIF assistance for the project. The Economic Development Authority (EDA) will review an agreement with the developer separately at its meeting. The agreement outlines the amount and terms of the TIF assistance for the project. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Council Packet Page Number 73 of 198 H1 The city’s Gladstone Neighborhood Redevelopment Plan states: Design the future of Gladstone as a “village”: villages are marked by their organic building patterns, mixed and integrated land uses, intimate human-scale spaces, and the presence of people.” Background: Tax Increment Financing On July 22, 2019, the city adopted a modified enabling resolution for the Maplewood Economic Development Authority, which grants the EDA authority to use tax increment financing (TIF). Tax increment financing is a funding tool that takes advantage of the increase in property taxes that result from redevelopment. The increase in tax revenue is a result of the investment in the property and the resulting increase in property taxes. TIF captures only the increase in taxes and not the current or base amount of taxes that are currently paid. The increment can be used by the EDA to repay debt, obligations, or certain costs incurred by the city as a result of the development. The city would issue a Pay-As-You-Go (PAYGO) TIF Note to the developer for costs associated with the redevelopment project as the portions of the project are completed. The PAYGO TIF Note would obligate the EDA to pay a portion of the annually generated tax increment over a specified period of time. The goal of the proposed TIF district is to support the redevelopment of the site, which would not occur “but for” financial assistance from the EDA. Proposed Development In early 2022, the City selected Beacon Interfaith through a competitive RFP process for the purchase and development of this city-owned property. Beacon's proposal included a 40-unit affordable housing project designed to serve those at deeper levels of affordability, with a mix of units affordable to residents at 30 percent and 50 percent of the area median income (AMI). The proposal also included a purchase price of $455,000 for the property and a request for 15 years of tax increment financing (TIF). The proposed 20,000-square-foot building will feature 30 two-bedroom, six three-bedroom, and four four-bedroom units. In addition to the housing, the building will include space for supportive services and common gathering areas. Site amenities will consist of bike storage, a fitness center, a playground, an outdoor patio, gardening space, underground parking, and a surface lot for visitors. The city council approved the land use applications for this development on July 10, 2023. TIF District and TIF Plan The resolution before the City Council would create a new redevelopment TIF district by adopting a tax increment financing plan. This plan outlines the district boundaries, objectives and policies, fiscal impacts, and the maximum budget for the district. The TIF plan itself does not grant any specific TIF assistance or city financial obligations to support development within the district. The specific terms of the TIF assistance are provided in the development agreement between the EDA and the developer. Attachments: 1. Resolution Approving Modification of the Development District Program for Development District No. 1 and the Tax Increment Financing Plan for TIF District No. 1-19 2. Modification to the Development Program and Tax Increment Financing Plan Council Packet Page Number 74 of 198 H1, Attachment 1 CITY OF MAPLEWOOD RESOLUTION NO. __ RESOLUTION APPROVING MODIFICATION OF THE DEVELOPMENT DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-19 BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota as follows: Section 1. Recitals. 1.01. The City Council of the city of Maplewood (the “City”) established the Maplewood Economic Development Authority (“MEDA”) to promote development and redevelopment within the community. 1.02. On July 22, 2019, the City adopted a modified Enabling Resolution for MEDA, giving it the authority of an economic development authority under Minnesota Statutes, sections 469.090 through 469.1081 (the “EDA Act); of a housing and redevelopment authority under Minnesota Statutes, sections 469.001 through 469.047 (the “HRA Act”); and of a city under Minnesota Statutes, sections 469.124 through 469.134 (the “City Development Districts Act”). 1.03. The City previously established Development District No. 1 (the “Development District”) and adopted a Development District Program (the “Development Program”) for same. 1.04. In response to a proposal to redevelop the property at 1375 Frost Avenue, MEDA determined to establish another tax increment financing district. 1.05. MEDA and the City investigated the facts and caused to be prepared a modification to the Development Program for the Development District and a tax increment financing plan (the “TIF Plan”) for Tax Increment Financing District No. 1-19 (the “TIF District”), describing the assistance which may be provided to encourage redevelopment within the Project. 1.06. All actions required by law to be performed prior to the adoption of the modified Development Program and the TIF Plan and establishment of the TIF District have been performed, including approval of the TIF Plan by MEDA at its meeting on June 23, 2025. 1.07. MEDA and the City notified Ramsey County and Independent School District No. 622 of the public hearing on the modified Development Program and TIF Plan to be held before the City Council on June 23,2025. Notice was also given to the Ramsey County commissioner in whose district the TIF District is located 30 days before publication of the public hearing notice. 1.08. The modified Development Program and TIF Plan are contained in a document entitled “Modification to the Development Program, Development District No. 1 and Tax Council Packet Page Number 75 of 198 H1, Attachment 1 Increment Financing Plan for Tax Increment Financing District No. 1-19,” on file at Maplewood city hall. 1.09. The City Council has fully reviewed the contents of the modified Development Program and TIF Plan and on June 23, 2025 conducted a public hearing thereon. Section 2. Findings Relating to the Adoption of the Modified Development Program. 2.01. The City finds that the modified Development Program, which consists of inclusion of an additional tax increment financing district, continues to be consistent with the City’s comprehensive plan. 2.02. The City finds that the adoption of the modified Development Program will promote redevelopment of property within the Project and is in the vital interests of the community as a whole. Section 3. Findings Relating to the Establishment of Tax Increment Financing District No. 1-19. 3.01. The City finds and determines that it is necessary and desirable for the sound and orderly development of the Project and of the community as a whole, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by MEDA and the City to establish Tax Increment Financing District No. 1-19. 3.02. The City further finds and determines, and it is the reasoned opinion of the City, that the redevelopment proposed in the TIF Plan for the TIF District could not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increase in estimated market value of the land within the TIF District that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed redevelopment, after making the subtractions shown in Appendix C of the TIF Plan, and that therefore the use of tax increment financing is necessary to assist the project. 3.03. The expenditures proposed to be financed through tax increment financing are necessary to permit MEDA and the City to realize the full potential of the Development District in terms of development intensity, diversity of uses and tax base and to facilitate the redevelopment of land and provide additional affordable housing within the City’s Gladstone area, which is consistent with the City’s comprehensive plan. 3.04. The TIF Plan for the TIF District will afford maximum opportunity, consistent with the sound needs of the City as a whole, for redevelopment of the Development District by private enterprise. 3.05. The TIF Plan for the TIF District conforms to the general plan for the development and redevelopment of Maplewood as a whole. The developer’s plans to add affordable housing is fully consistent with the city’s area and comprehensive plans. Council Packet Page Number 76 of 198 H1, Attachment 1 3.06. The City has relied upon the written representation made by the developer, review of the developer’s pro forma, the opinions and recommendations of City staff, and the personal knowledge of the members of the City Council in reaching its conclusions regarding the TIF Plan and the establishment of the TIF District. 3.07. TIF District No. 1-19 is a housing tax increment financing district within the meaning of Minnesota Statutes, section 469.174, subd. 11. 3.08. Additional reasons and supporting facts regarding the fundings required by Minnesota Statutes, section 469.175, subd. 3 are included in Appendix C to the TIF Plan and are hereby incorporated into this resolution as if fully set forth herein. Section 4. Approval of Modified Development Program and Tax Increment Financing Plan; Establishment of Tax Increment Financing District No. 1-19; 4.01. The modified Development Program for Development District No. 1 is hereby approved. 4.02. The TIF Plan for TIF District No. 1-19, as adopted by MEDA, is hereby approved. Tax Increment Financing District No. 1-19 is hereby established. 4.03. The Executive Director of MEDA is authorized and directed to transmit a certified copy of this resolution together with a certified copy of the modified Development Program and the TIF Plan to Ramsey County with a request that the original tax capacity of the property within TIF District No. 1-19 be certified to MEDA pursuant to Minnesota Statutes, section 469.177, subd. 1 and to file a copy of the modified Development Program and the TIF Plan for TIF District No. 1- 19 with the Minnesota department of revenue and state auditor. Dated: June 23, 2025 ____________________________________ Maryl ee Abrams, Mayor ATTEST: _______________________________ Andrea Sindt, City Clerk Council Packet Page Number 77 of 198 H1, Attachment 2 Bepqujpo!Ebuf;!Kvof!34-!3136! Nbqmfxppe!Fdpopnjd! Efwfmpqnfou!Bvuipsjuz! Djuz!pg!Nbqmfxppe-!Sbntfz!Dpvouz-! Njooftpub! NPEJGJDBUJPO!UP!UIF!! EFWFMPQNFOU!EJTUSJDU!QSPHSBN!! Efwfmpqnfou!Ejtusjdu!Op/!2! '! Uby!Jodsfnfou!Gjobodjoh!)UJG*!Qmbo! Ftubcmjtinfou!pg!Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:! )b!ipvtjoh!ejtusjdu*! Qsfqbsfe!cz;! Fimfst! 4171!Dfousf!Qpjouf!Esjwf! Sptfwjmmf-!Njooftpub!66224! CVJMEJOH!DPNNVOJUJFT/!JUT!XIBU!XF!EP/! Council Packet Page Number 78 of 198 H1, Attachment 2 UBCMF!PG!DPOUFOUT! Npejgjdbujpo!up!uif!Efwfmpqnfou!Ejtusjdu!Qsphsbn!gps!Efwfmpqnfou!Ejtusjdu! Op/!2 2 GPSFXPSE2 Uby!Jodsfnfou!Gjobodjoh!Qmbo!gps!Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:!3 GPSFXPSE3 TUBUVUPSZ!BVUIPSJUZ!3 TUBUFNFOU!PG!PCKFDUJWFT!3 EFWFMPQNFOU!EJTUSJDU!QSPHSBN!PWFSWJFX!4 EFTDSJQUJPO!PG!QSPQFSUZ!JO!UIF!EJTUSJDU!BOE!QSPQFSUZ!UP!CF! BDRVJSFE4 EJTUSJDU!DMBTTJGJDBUJPO!5 EVSBUJPO!'!GJSTU!ZFBS!PG!EJTUSJDUT!UBY!JODSFNFOU!5 PSJHJOBM!UBY!DBQBDJUZ-!UBY!SBUF!'!FTUJNBUFE!DBQUVSFE!OFU!UBY! DBQBDJUZ!WBMVF0JODSFNFOU!'!OPUJGJDBUJPO!PG!QSJPS!QMBOOFE! 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Qbsdfm!ovncfs!Beesftt!Pxofs! 152922230023 1375 Frost Ave. E. Beacon Acquisition LLC 152922230087 0 Frost Ave. E. Beacon Acquisition LLC 152922230024 0 IDE ST N Beacon Acquisition LLC 152922230094 0 IDE ST N Beacon Acquisition LLC Qmfbtf!bmtp!tff!uif!nbq!jo!Bqqfoejy!B!gps!gvsuifs!jogpsnbujpo!po!uif!mpdbujpo! pg!uif!Ejtusjdu/! Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:4! 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Development estimated Tax Capacity upon completion 44,346 Original estimated Net Tax Capacity 811 Fiscal Disparities 0 Estimated Captured Tax Capacity 43,535 Pay Original Local Tax Rate 138.1295% 2025 Estimated Annual Tax Increment $60,135 Percent Retained by the City 100% Opuf;!Uby!dbqbdjuz!jodmveft!b!4&!jogmbujpo!gbdups!gps!uif!evsbujpo!pg!uif!Ejtusjdu/!Uif!uby! dbqbdjuz!jodmvefe!jo!uijt!dibsu!jt!uif!ftujnbufe!uby!dbqbdjuz!pg!uif!Ejtusjdu!jo!zfbs!37/!Uif!uby! dbqbdjuz!pg!uif!Ejtusjdu!jo!zfbs!pof!jt!ftujnbufe!up!cf!%6-729/! Qvstvbou!up!N/T/-!Tfdujpo!57:/288-!Tvce/!5-!uif!FEB!tibmm-!bgufs!b!evf!boe! ejmjhfou!tfbsdi-!bddpnqboz!jut!sfrvftu!gps!dfsujgjdbujpo!up!uif!Dpvouz!Bvejups! ps!jut!opujdf!pg!uif!Ejtusjdu!fombshfnfou!qvstvbou!up!N/T/-!Tfdujpo!57:/286-! Tvce/!5-!xjui!b!mjtujoh!pg!bmm!qspqfsujft!xjuijo!uif!Ejtusjdu!ps!bsfb!pg! fombshfnfou!gps!xijdi!cvjmejoh!qfsnjut!ibwf!cffo!jttvfe!evsjoh!uif!fjhiuffo! )29*!npouit!jnnfejbufmz!qsfdfejoh!bqqspwbm!pg!uif!UJG!Qmbo!cz!uif! nvojdjqbmjuz!qvstvbou!up!N/T/-!Tfdujpo!57:/286-!Tvce/!4/!Uif!Dpvouz!Bvejups! tibmm!jodsfbtf!uif!psjhjobm!ofu!uby!dbqbdjuz!pg!uif!Ejtusjdu!cz!uif!ofu!uby! dbqbdjuz!pg!jnqspwfnfout!gps!xijdi!b!cvjmejoh!qfsnju!xbt!jttvfe/! Uif!Djuz!sfwjfxjoh!uif!bsfb!up!cf!jodmvefe!jo!uif!Ejtusjdu!boe!efufsnjofe!op! qfsnjut!ibwf!cffo!jttvfe!evsjoh!uif!29!npouit!jnnfejbufmz!qsfdfejoh! bqqspwbm!pg!uif!UJG!Qmbo!cz!uif!Djuz/! TPVSDFT!PG!SFWFOVF0CPOET!UP!CF!JTTVFE! Uif!upubm!ftujnbufe!uby!jodsfnfou!sfwfovft!gps!uif!Ejtusjdu!bsf!tipxo!jo!uif! ubcmf!cfmpx;! TPVSDFT!!! Tax Increment $ 1,066,568 Interest 106,657 TOTAL $ 1,173,225 Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:7! Council Packet Page Number 85 of 198 H1, Attachment 2 Uif!dptut!pvumjofe!jo!uif!Vtft!pg!Gvoet!xjmm!cf!gjobodfe!qsjnbsjmz!uispvhi!uif! boovbm!dpmmfdujpo!pg!uby!jodsfnfout/!Uif!FEB!ps!Djuz!sftfswft!uif!sjhiu!up! jttvf!cpoet!)bt!efgjofe!jo!uif!UJG!Bdu*!ps!jodvs!puifs!joefcufeoftt!bt!b!sftvmu! pg!uif!UJG!Qmbo/!Bt!qsftfoumz!qspqptfe-!uif!qspkfdut!xjuijo!uif!Ejtusjdu!xjmm!cf! gjobodfe!cz!qbz.bt.zpv.hp!opuft!boe!!joufsgvoe!mpbot/!Boz!sfgvoejoh!bnpvout! xjmm!cf!effnfe!b!cvehfufe!dptu!xjuipvu!b!gpsnbm!npejgjdbujpo!up!uijt!UJG! Qmbo/!Uijt!qspwjtjpo!epft!opu!pcmjhbuf!uif!FEB!ps!Djuz!up!jodvs!efcu/!Uif!FEB! ps!Djuz!xjmm!jttvf!cpoet!ps!jodvs!puifs!efcu!pomz!vqpo!uif!efufsnjobujpo!uibu! tvdi!bdujpo!jt!jo!uif!cftu!joufsftu!pg!uif!Djuz/!! !!! Uif!FEB!ps!Djuz!nbz!jttvf!cpoet!tfdvsfe!jo!xipmf!ps!jo!qbsu!xjui!uby! jodsfnfout!gspn!uif!Ejtusjdu!jo!b!nbyjnvn!qsjodjqbm!bnpvou!pg!%792-734/!Tvdi! cpoet!nbz!cf!jo!uif!gpsn!pg!qbz.bt.zpv.hp!opuft-!sfwfovf!cpoet!ps!opuft-! hfofsbm!pcmjhbujpo!cpoet-!ps!joufsgvoe!mpbot/!Uijt!ftujnbuf!pg!upubm!cpoefe! joefcufeoftt!jt!b!dvnvmbujwf!tubufnfou!pg!bvuipsjuz!voefs!uijt!UJG!Qmbo!bt!pg! uif!ebuf!pg!bqqspwbm/!! VTFT!PG!GVOET Dvssfoumz!voefs!dpotjefsbujpo!gps!uif!Ejtusjdu!jt!b!qspqptbm!up!gbdjmjubuf! efwfmpqnfou!pg!51!vojut!pg!bggpsebcmf!ipvtjoh/!Uif!FEB!boe!Djuz!ibwf! efufsnjofe!uibu!ju!xjmm!cf!ofdfttbsz!up!qspwjef!bttjtubodf!up!uif!qspkfdu)t*!gps! dfsubjo!Ejtusjdu!dptut-!bt!eftdsjcfe!ifsfjo/!! ! Uif!FEB!ibt!tuvejfe!uif!gfbtjcjmjuz!pg!uif!efwfmpqnfou!ps!sfefwfmpqnfou!pg! qspqfsuz!jo!boe!bspvoe!uif!Ejtusjdu/!Up!gbdjmjubuf!uif!ftubcmjtinfou!boe! efwfmpqnfou!ps!sfefwfmpqnfou!pg!uif!Ejtusjdu-!uijt!UJG!Qmbo!bvuipsj{ft!uif!vtf! pg!uby!jodsfnfou!gjobodjoh!up!qbz!gps!uif!dptu!pg!dfsubjo!fmjhjcmf!fyqfotft/!Uif! ftujnbuf!pg!qvcmjd!dptut!boe!vtft!pg!gvoet!bttpdjbufe!xjui!uif!Ejtusjdu!jt! pvumjofe!jo!uif!gpmmpxjoh!ubcmf/! ! VTFT! Land/Building Acquisition $ 465,000 Site Improvements/Preparation 100,000 Affordable Housing 9,966 Utilities - Other Qualifying Improvements - Administrative Costs (up to 10%) 106,657 PROJECT COSTS TOTAL $ 681,623 Interest 491,602 PROJECT AND INTEREST COSTS TOTAL $ 1,173,225 Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:8! Council Packet Page Number 86 of 198 H1, Attachment 2 Uif!upubm!qspkfdu!dptu-!jodmvejoh!gjobodjoh!dptut!)joufsftu*!mjtufe!jo!uif!ubcmf! bcpwf!epft!opu!fydffe!uif!upubm!qspkfdufe!uby!jodsfnfout!gps!uif!Ejtusjdu!bt! tipxo!jo!uif!Tpvsdft!pg!Sfwfovf!tfdujpo/! Ftujnbufe!dptut!bttpdjbufe!xjui!uif!Ejtusjdu!bsf!tvckfdu!up!dibohf!bnpoh! dbufhpsjft!xjuipvu!b!npejgjdbujpo!up!uif!UJG!Qmbo/!Uif!dptu!pg!bmm!bdujwjujft!up! cf!dpotjefsfe!gps!uby!jodsfnfou!gjobodjoh!xjmm!opu!fydffe-!xjuipvu!gpsnbm! npejgjdbujpo-!uif!cvehfu!bcpwf!qvstvbou!up!uif!bqqmjdbcmf!tubuvupsz! sfrvjsfnfout/!Uif!FEB!nbz!fyqfoe!gvoet!gps!rvbmjgjfe!ipvtjoh!bdujwjujft! pvutjef!pg!uif!Ejtusjdu!cpvoebsjft/! GJTDBM!EJTQBSJUJFT!FMFDUJPO! Qvstvbou!up!N/T/-!Tfdujpo!57:/288-!Tvce/!4-!uif!FEB!ps!Djuz!nbz!fmfdu!pof!pg!uxp! nfuipet!up!dbmdvmbuf!gjtdbm!ejtqbsjujft/!! Uif!FEB!xjmm!dipptf!up!dbmdvmbuf!gjtdbm!ejtqbsjujft!cz!dmbvtf!c!)jotjef*/! FTUJNBUFE!JNQBDU!PO!PUIFS!UBYJOH!KVSJTEJDUJPOT! Uif!ftujnbufe!jnqbdu!po!puifs!ubyjoh!kvsjtejdujpot!bttvnft!uibu!uif! sfefwfmpqnfou!dpoufnqmbufe!cz!uif!UJG!Qmbo!xpvme!pddvs!xjuipvu!uif! dsfbujpo!pg!uif!Ejtusjdu/!Ipxfwfs-!uif!FEB!ps!Djuz!ibt!efufsnjofe!uibu!tvdi! efwfmpqnfou!ps!sfefwfmpqnfou!xpvme!opu!pddvs!#cvu!gps#!uby!jodsfnfou! gjobodjoh!boe!uibu-!uifsfgpsf-!uif!gjtdbm!jnqbdu!po!puifs!ubyjoh!kvsjtejdujpot!jt! %1/!Uif!ftujnbufe!gjtdbm!jnqbdu!pg!uif!Ejtusjdu!xpvme!cf!bt!gpmmpxt!jg!uif!#cvu! gps#!uftu!xbt!opu!nfu;! Jnqbdu!po!Uby!Cbtf! Estimated Captured Tax 2024/Pay Capacity Percent of 2025 (CTC) CTC Total Net upon to Entity Entity Tax Capacity completion Total Ramsey County 741,551,260 43,535 0.0059% City of Maplewood 57,039,355 43,535 0.0763% ISD 622 61,307,628 43,535 0.0710% (North St. Paul-Maplewood-Oakdale) ! Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:9! Council Packet Page Number 87 of 198 H1, Attachment 2 Jnqbdu!po!Uby!Sbuft! Pay 2025 Extension Percent of Potential Entity Rate Total CTC Taxes Ramsey County 47.4757% 34.37% 43,535 $20,669 City of Maplewood 48.3540% 35.01% 43,535 21,051 ISD 622 32.0016% 23.17% 43,535 13,932 (North St. Paul-Maplewood-Oakdale) Other10.2982% 7.46% 43,535 4,483 138.1295% 100.00% $60,135 Uif!ftujnbuft!mjtufe!bcpwf!ejtqmbz!uif!dbquvsfe!uby!dbqbdjuz!xifo!bmm! dpotusvdujpo!jt!dpnqmfufe/!Uif!uby!sbuf!vtfe!gps!dbmdvmbujpot!jt!uif!Qbz!3136! sbuf/!Uif!upubm!ofu!dbqbdjuz!gps!uif!foujujft!mjtufe!bcpwf!bsf!cbtfe!po!Qbz! 3136!gjhvsft/!Uif!Ejtusjdu!xjmm!cf!dfsujgjfe!voefs!uif!Qbz!3137!sbuft-!xijdi! xfsf!vobwbjmbcmf!bu!uif!ujnf!uijt!UJG!Qmbo!xbt!qsfqbsfe/! Qvstvbou!up!N/T/-!Tfdujpo!57:/286!Tvce/!3)c*;! )2*!!Ftujnbuf!pg!upubm!uby!jodsfnfou/!Ju!jt!ftujnbufe!uibu!uif!upubm!bnpvou! pg!uby!jodsfnfou!uibu!xjmm!cf!hfofsbufe!pwfs!uif!mjgf!pg!uif!Ejtusjdu!jt! %2-177-679<! )3*!!Qspcbcmf!jnqbdu!pg!uif!Ejtusjdu!po!djuz!qspwjefe!tfswjdft!boe!bcjmjuz! up!jttvf!efcu/!Bo!jnqbdu!pg!uif!Ejtusjdu!po!qpmjdf!qspufdujpo!jt! fyqfdufe/!Xjui!boz!beejujpo!pg!ofx!sftjefout!ps!cvtjofttft-!qpmjdf! dbmmt!gps!tfswjdf!xjmm!cf!jodsfbtfe/!Ofx!efwfmpqnfout!bee!bo! jodsfbtf!jo!usbggjd-!boe!beejujpobm!pwfsbmm!efnboet!up!uif!dbmm!mpbe/! Uif!Djuz!epft!opu!fyqfdu!uibu!uif!qspqptfe!efwfmpqnfou-!jo!boe!pg! jutfmg-!xjmm!ofdfttjubuf!ofx!dbqjubm!jowftunfou!jo!wfijdmft!ps!gbdjmjujft/! !!! Uif!qspcbcmf!jnqbdu!pg!uif!Ejtusjdu!po!gjsf!qspufdujpo!jt!opu!fyqfdufe! up!cf!tjhojgjdbou/!Uzqjdbmmz!ofx!cvjmejoht!hfofsbuf!gfx!dbmmt-!jg!boz-! boe!bsf!pg!tvqfsjps!dpotusvdujpo/!Tjnjmbs!up!qpmjdjoh-!xjui!boz! beejujpo!pg!ofx!sftjefout-!FNT!dbmmt!xjmm!cf!jodsfbtfe/!Uif!fyjtujoh! cvjmejoht!mpdbufe!bu!uif!tjuf-!xijdi!xjmm!cf!fmjnjobufe!cz!uif!ofx! efwfmpqnfou-!ibwf!qvcmjd!tbgfuz!dpodfsot/!Uif!Djuz!epft!opu!fyqfdu! uibu!uif!qspqptfe!efwfmpqnfou-!jo!boe!pg!jutfmg-!xjmm!ofdfttjubuf!ofx! dbqjubm!jowftunfou!jo!wfijdmft!ps!gbdjmjujft/! !!! !! Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2::! Council Packet Page Number 88 of 198 H1, Attachment 2 Uif!jnqbdu!pg!uif!Ejtusjdu!po!qvcmjd!jogsbtusvduvsf!jt!fyqfdufe!up!cf! njojnbm/!Uif!efwfmpqnfou!jt!opu!fyqfdufe!up!tjhojgjdboumz!jnqbdu! boz!usbggjd!npwfnfout!jo!uif!bsfb/!Uif!dvssfou!jogsbtusvduvsf!gps! tbojubsz!tfxfs-!tupsn!tfxfs!boe!xbufs!xjmm!cf!bcmf!up!iboemf!uif! beejujpobm!wpmvnf!hfofsbufe!gspn!uif!qspqptfe!efwfmpqnfou/!Cbtfe! po!uif!efwfmpqnfou!qmbot-!uifsf!bsf!njojnbm!beejujpobm!dptut! bttpdjbufe!xjui!tusffu!nbjoufobodf-!txffqjoh-!qmpxjoh-!mjhiujoh!boe! tjefxbmlt/! Uif!qspcbcmf!jnqbdu!pg!uif!jttvbodf!pg!boz!hfofsbm!pcmjhbujpo!uby! jodsfnfou!cpoet!qbzbcmf!gspn!uby!jodsfnfou!sfwfovft!gspn!uif! Ejtusjdu!po!uif!Djuzt!bcjmjuz!up!jttvf!efcu!gps!hfofsbm!gvoe!qvsqptft!jt! fyqfdufe!up!cf!njojnbm/!Ju!jt!opu!boujdjqbufe!uibu!uifsf!xjmm!cf!boz! hfofsbm!pcmjhbujpo!efcu!jttvfe!jo!sfmbujpo!up!uijt!qspkfdu-!uifsfgpsf! uifsf!xjmm!cf!op!jnqbdu!po!uif!Djuz(t!bcjmjuz!up!jttvf!gvuvsf!efcu!ps!po! uif!Djuz(t!efcu!mjnju/! ! )4*!!Ftujnbufe!bnpvou!pg!uby!jodsfnfou!buusjcvubcmf!up!tdippm!ejtusjdu! mfwjft/!Ju!jt!ftujnbufe!uibu!uif!bnpvou!pg!uby!jodsfnfout!pwfs!uif!mjgf! pg!uif!Ejtusjdu!uibu!xpvme!cf!buusjcvubcmf!up!tdippm!ejtusjdu!mfwjft-! bttvnjoh!uif!tdippm!ejtusjdu(t!tibsf!pg!uif!upubm!mpdbm!uby!sbuf!gps!bmm! ubyjoh!kvsjtejdujpot!sfnbjofe!uif!tbnf-!jt!%358-211<! )5*!!Ftujnbufe!bnpvou!pg!uby!jodsfnfou!buusjcvubcmf!up!dpvouz!mfwjft/!Ju!jt! ftujnbufe!uibu!uif!bnpvou!pg!uby!jodsfnfout!pwfs!uif!mjgf!pg!uif! Ejtusjdu!uibu!xpvme!cf!buusjcvubcmf!up!dpvouz!mfwjft-!bttvnjoh!uif! dpvouz(t!tibsf!pg!uif!upubm!mpdbm!uby!sbuf!gps!bmm!ubyjoh!kvsjtejdujpot! sfnbjofe!uif!tbnf-!jt!%477-695<! )6*!!Beejujpobm!jogpsnbujpo!sfrvftufe!cz!uif!dpvouz!ps!tdippm!ejtusjdu/!Uif! Djuz!jt!opu!bxbsf!pg!boz!tuboebse!rvftujpot!jo!b!dpvouz!ps!tdippm! ejtusjdu!xsjuufo!qpmjdz!sfhbsejoh!uby!jodsfnfou!ejtusjdut!boe!jnqbdu!po! dpvouz!ps!tdippm!ejtusjdu!tfswjdft/!Uif!dpvouz!ps!tdippm!ejtusjdu!nvtu! sfrvftu!beejujpobm!jogpsnbujpo!qvstvbou!up!N/T/-!Tfdujpo!57:/286!Tvce/! 3)c*!xjuijo!26!ebzt!bgufs!sfdfjqu!pg!uif!uby!jodsfnfou!gjobodjoh!qmbo/! ! Op!sfrvftut!gps!beejujpobm!jogpsnbujpo!gspn!uif!dpvouz!ps!tdippm! ejtusjdu!sfhbsejoh!uif!qspqptfe!efwfmpqnfou!gps!uif!Ejtusjdu!ibwf! cffo!sfdfjwfe/!! ! Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:21! Council Packet Page Number 89 of 198 H1, Attachment 2 TVQQPSUJOH!EPDVNFOUBUJPO Qvstvbou!up!N/T/-!Tfdujpo!57:/286-!Tvce/!2!)b*-!dmbvtf!8!uijt!UJG!Qmbo!nvtu! dpoubjo!jefoujgjdbujpo!boe!eftdsjqujpo!pg!tuvejft!boe!bobmztft!vtfe!up!nblf! uif!efufsnjobujpo!tfu!gpsui!jo!N/T/-!Tfdujpo!57:/286-!Tvce/!4-!dmbvtf!)c*)3*!boe! uif!gjoejoht!bsf!sfrvjsfe!jo!uif!sftpmvujpo!bqqspwjoh!uif!Ejtusjdu/!! )j* Jo!nbljoh!tbje!efufsnjobujpo-!sfmjbodf!ibt!cffo!qmbdfe!vqpo!)2*! xsjuufo!sfqsftfoubujpo!nbef!cz!uif!Efwfmpqfs!up!tvdi!fggfdut-!)3*! sfwjfx!pg!uif!Efwfmpqfst!qspgpsnb<!boe!)4*!Djuz!tubgg!bxbsfoftt!pg! uif!gfbtjcjmjuz!pg!efwfmpqjoh!uif!qspkfdu!tjuf!xjuijo!uif!Ejtusjdu-!xijdi! jt!gvsuifs!pvumjofe!jo!uif!Djuz!Dpvodjm!sftpmvujpo!bqqspwjoh!uif! ftubcmjtinfou!pg!uif!Ejtusjdu!boe!Bqqfoejy!D/!! )jj* B!dpnqbsbujwf!bobmztjt!pg!ftujnbufe!nbslfu!wbmvf!cpui!xjui!boe! xjuipvu!ftubcmjtinfou!pg!uif!Ejtusjdu!boe!uif!vtf!pg!uby!jodsfnfout! ibt!cffo!qfsgpsnfe/!Tvdi!bobmztjt!jt!jodmvefe!xjui!uif!dbtigmpx!jo! Bqqfoejy!C!boe!joejdbuft!uibu!uif!jodsfbtf!jo!ftujnbufe!nbslfu! wbmvf!pg!uif!qspqptfe!efwfmpqnfou!)mftt!uif!joejdbufe!tvcusbdujpot*! fydffet!uif!ftujnbufe!nbslfu!wbmvf!pg!uif!tjuf!bctfou!uif! ftubcmjtinfou!pg!uif!Ejtusjdu!boe!uif!vtf!pg!uby!jodsfnfout/! EJTUSJDU!BENJOJTUSBUJPO! Benjojtusbujpo!pg!uif!Ejtusjdu!xjmm!cf!iboemfe!cz!uif!Dpnnvojuz!Efwfmpqnfou! Ejsfdups/! Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:22! Council Packet Page Number 90 of 198 H1, Attachment 2 Bqqfoejy!B;!Nbq!pg!Efwfmpqnfou!Ejtusjdu!Op/!2!boe!uif!UJG! Ejtusjdu! ! Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2: Council Packet Page Number 91 of 198 H1, Attachment 2 Council Packet Page Number 92 of 198 H1, Attachment 2 Bqqfoejy!C;!Ftujnbufe!Dbti!Gmpx!gps!uif!Ejtusjdu ! Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2: Council Packet Page Number 93 of 198 H1, Attachment 2 Council Packet Page Number 94 of 198 H1, Attachment 2 Council Packet Page Number 95 of 198 H1, Attachment 2 Council Packet Page Number 96 of 198 H1, Attachment 2 Bqqfoejy!D;!Gjoejoht!Jodmvejoh!Cvu0Gps!Rvbmjgjdbujpot Uif!sfbtpot!boe!gbdut!tvqqpsujoh!uif!gjoejoht!gps!uif!bepqujpo!pg!uif!Uby! Jodsfnfou!Gjobodjoh!Qmbo!gps!Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:-!bt! sfrvjsfe!qvstvbou!up!Njooftpub!Tubuvuft-!)N/T/*!Tfdujpo!57:/286-!Tvcejwjtjpo!4! bsf!bt!gpmmpxt;! 2/!Gjoejoh!uibu!Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:!jt!b!ipvtjoh! ejtusjdu!bt!efgjofe!jo!N/T/-!Tfdujpo!57:/285-!Tvce/!22/! ! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:!dpotjtut!pg!gpvs!)5*!qbsdfmt/! 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Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2: Council Packet Page Number 97 of 198 H1, Attachment 2 Uif!jodsfbtfe!nbslfu!wbmvf!pg!uif!tjuf!uibu!dpvme!sfbtpobcmz!cf! fyqfdufe!up!pddvs!xjuipvu!uif!vtf!pg!uby!jodsfnfou!gjobodjoh!xpvme!cf! mftt!uibo!uif!jodsfbtf!jo!nbslfu!wbmvf!ftujnbufe!up!sftvmu!gspn!uif! qspqptfe!efwfmpqnfou!bgufs!tvcusbdujoh!uif!qsftfou!wbmvf!pg!uif! qspkfdufe!uby!jodsfnfout!gps!uif!nbyjnvn!evsbujpo!pg!uif!Ejtusjdu! qfsnjuufe!cz!uif!UJG!Qmbo;!Uijt!gjoejoh!jt!kvtujgjfe!po!uif!hspvoet!uibu! uif!dptu!pg!mboe!bdrvjtjujpo-!tjuf!boe!qvcmjd!jnqspwfnfout-!vujmjujft!boe! dpotusvdujpo!pg!bggpsebcmf!ipvtjoh!bee!up!uif!upubm!efwfmpqnfou!dptu/! Ijtupsjdbmmz-!uif!dptut!pg!tjuf!boe!qvcmjd!jnqspwfnfout!bt!xfmm!bt! sfevdfe!sfout!sfrvjsfe!gps!bggpsebcmf!xpslgpsdf!ipvtjoh!jo!uif!Djuz! ibwf!nbef!efwfmpqnfou!jogfbtjcmf!xjuipvu!uby!jodsfnfou!bttjtubodf/! Uif!Djuz!sfbtpobcmz!efufsnjoft!uibu!op!puifs!efwfmpqnfou!pg!tjnjmbs! tdpqf!jt!boujdjqbufe!po!uijt!tjuf!xjuipvu!tvctuboujbmmz!tjnjmbs!bttjtubodf! cfjoh!qspwjefe!up!uif!efwfmpqnfou/!! 4/!Gjoejoh!uibu!uif!UJG!Qmbo!gps!Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:! dpogpsnt!up!uif!hfofsbm!qmbo!gps!uif!efwfmpqnfou!ps!sfefwfmpqnfou!pg! uif!nvojdjqbmjuz!bt!b!xipmf/! Uif!Djuz!Dpvodjm!sfwjfxfe!uif!UJG!Qmbo!boe!gpvoe!uibu!uif!UJG!Qmbo! dpogpsnt!up!uif!hfofsbm!efwfmpqnfou!qmbo!pg!uif!Djuz/!! ! 5/!Gjoejoh!uibu!uif!UJG!Qmbo!gps!Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2:! xjmm!bggpse!nbyjnvn!pqqpsuvojuz-!dpotjtufou!xjui!uif!tpvoe!offet!pg! uif!Djuz!bt!b!xipmf-!gps!uif!efwfmpqnfou!ps!sfefwfmpqnfou!pg! Efwfmpqnfou!Ejtusjdu!Op/!2!cz!qsjwbuf!foufsqsjtf/! Uispvhi!uif!jnqmfnfoubujpo!pg!uif!UJG!Qmbo-!uif!Djuz!xjmm!qspwjef!bo! jnqfuvt!gps!sftjefoujbm!efwfmpqnfou-!xijdi!jt!eftjsbcmf!ps!ofdfttbsz!gps! jodsfbtfe!qpqvmbujpo!boe!bo!jodsfbtfe!offe!gps!mjgf.dzdmf!ipvtjoh!xjuijo! uif!Djuz/!Uif!UJG!Qmbo!bmtp!ifmqt!uif!FEB!ps!uif!Djuz!nffu!uifjs!hpbm!pg! qspwjejoh!npsf!bggpsebcmf!ipvtjoh!pqujpot!jo!uif!Djuz/! Nbqmfxppe!Fdpopnjd!Efwfmpqnfou!Bvuipsjuz!! Uby!Jodsfnfou!Gjobodjoh!Ejtusjdu!Op/!2.2: Council Packet Page Number 98 of 198 For the permanent record: Meeting Date: 6/23/2025 Agenda Item H1, Additional Attachment I1 CITY COUNCIL STAFF REPORT Meeting Date June 23, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Joe Rueb, Finance Director PRESENTER:Joe Rueb, Finance Director AGENDA ITEM: Resolution Awarding the Sale of G.O. Improvement Bonds, Series 2025A Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Council will consider awarding the sale of General Obligation Improvement Bonds in the approximate amount of $2,680,000 to finance the 2025 Maplewood Street Improvements. Recommended Action: Motion to adopt the Resolution Relating to $2,680,000 General Obligation Improvement Bonds, Series 2025A; Authorizing the Issuance, Awarding the Sale, Fixing the Form and Details, Providing for the Execution and Delivery Thereof and the Security Therefor and Levying Ad Valorem Taxes for the Payment Thereof. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $2,680,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The issuance of bonds will provide for necessary street improvements without undue debt burden. Background: These street improvement projects were previously approved for construction in 2025. Principal and interest payments will be financed over 15 years through a tax levy. Ehler’s will provide detailed financing plans. S&P Global Ratings affirmed the City’s AA+ bond rating. Attachments: 1. Resolution 2. S&P Global Ratings Report for Maplewood, MN dated June 17, 2025 Council Packet Page Number 99 of 198 I1 I1, Attachment 1 Councilmember _________________ introduced the following resolution (the “Resolution”) and moved its adoption, which motion was seconded by Councilmember _________________: RESOLUTION NO. _________ RESOLUTION RELATING TO $\[PAR\] GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2025A; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: SECTION 1. AUTHORIZATION AND SALE. 1.01. Authorization. This City Council, by resolution duly adopted on May 27, 2025, authorized the issuance and sale of its General Obligation Improvement Bonds, Series 2025A (the “Bonds”), in the approximate principal amount of $2,680,000, pursuant to Minnesota Statutes, Chapters 429 and 475, for the purpose of financing certain improvement projects within the City (the “Project”) and to pay costs associated with the issuance of the Bonds. 1.02. Sale. Pursuant to the Terms of Proposal and the Preliminary Official Statement prepared on behalf of the City by Ehlers & Associates, Inc.(“Ehlers”), municipal advisorsto the City, sealed or electronic proposals for the purchase of the Bonds were received at or before the time specified for receipt of proposals. The proposals have been opened and publicly read and considered and the purchase price, interest rates and net interest cost under the terms of each proposal have been determined. The most favorable proposal received is that of \[________________\] in \[__________\] (the “Purchaser”), to purchase the Bonds at a purchase price of $\[________\], on the further terms and conditions hereinafter set forth. 1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser, and the Mayor and City Clerk are hereby authorized and directed on behalf of the City to execute a contract for the sale of the Bonds with the Purchaser in accordance with the Preliminary Official Statement. The good faith deposit of the Purchaser shall be retained and deposited by the City until the Bonds have been delivered, and shall be deducted from the purchase price paid at settlement. SECTION 2. BOND TERMS; REGISTRATION; EXECUTION AND DELIVERY. 2.01. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds having been done, now existing, having happened and having been performed, it is now necessary for the Council to establish the form and terms of the Bonds, to provide security therefor and to issue the Bonds forthwith. 2.02. Maturities; Interest Rates; Denominations and Payment. The Bonds shall be originally dated as of the date of issuance thereof, shall be in the denomination of $5,000 each, or any integral multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated below, and shall bear interest from date of issue until paid or duly called for redemption, atthe annual rates set forth opposite such years and amounts, as follows:\[to come\] Council Packet Page Number 100 of 198 I1, Attachment 1 YearPrincipalRateYearPrincipalRate $% $ % The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof shall be payable by check or draft issued by the Registrar described herein, provided that so long as the Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.08 hereof, principal and interest shall be payable in accordance with the operational arrangements of the securities depository. 2.03. Dates and Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07 and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing August 1, 2026, each such date being referred to herein as an Interest Payment Date, to the persons in whose names the Bonds are registered on the Bond Register, as hereinafter defined, at the Registrar’s close of business on the fifteenth day of the calendar month preceding that in which such Interest Payment Date occurs, whether or not such day is a business day. Interest shall be computed on the basis of a 360-day year composed of twelve 30-day months. 2.04. Redemption. Bonds maturing on or after February 1, 2036, shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the bond depository in accordance with its customary procedures) in integral multiples of $5,000, on February 1, 2035, and on any date thereafter, at a price equal to the principal amount thereof and accrued interest to the date of redemption. The City Clerk shall cause notice of the call for redemption thereof to be published if and as required by law, and at least thirty (30) and not more than sixty (60) days prior to the designated redemption date, shall cause notice of call for redemption to be mailed, by first class mail, to the Registrar and registered holders of any Bonds to be redeemed at their addresses as they appear on the Bond Register described in Section 2.06 hereof, provided that notice shall be given to any securities depository in accordance with its operational arrangements. No defect in or failure to give such notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge, representing the remaining principal amount outstanding. 2.05. Appointment of Registrar. The City hereby appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Bond registrar, transfer agent and paying agent (the “Registrar”). The Mayor and City Clerk are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company organized under the laws of the United States or one of the states of the United States and authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar, effective upon not less than thirty days’ written notice and upon the appointment and acceptance of a successor Registrar, in Council Packet Page Number 101 of 198 I1, Attachment 1 which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the Bond Register to the successor Registrar. 2.06. Registration. The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a register (the “Bond Register”) in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. The term Holder or Bondholder as used herein shall mean the person (whether a natural person, corporation, association, partnership, trust, governmental unit, or other legal entity) in whose name a Bond is registered in the Bond Register. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the Holder thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the Holder thereof or by an attorney duly authorized by the Holder in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding that in which the interest payment date occurs and until such interest payment date. (c) Exchange of Bonds. At the option of the Holder of any Bond in a denomination greater than $5,000, such Bond may be exchanged for other Bonds of authorized denominations, of the same maturity and a like aggregate principal amount, upon surrender of the Bond to be exchanged at the office of the Registrar. Whenever any Bond is so surrendered for exchange the City shall execute and the Registrar shall authenticate and deliver the Bonds which the Bondholder making the exchange is entitled to receive. (d) Cancellation. All Bonds surrendered for payment, transfer or exchange shall be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f)Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the Bond Register as the absolute owner of the Bond, whether the Bond shall be overdue or not, for the purpose of receiving payment of or on account of, the principal of and interest on the Bond and for all other purposes; and all payments made to or upon the order of such Holder shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. Council Packet Page Number 102 of 198 I1, Attachment 1 (h)Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i) Authenticating Agent. The Registrar is hereby designated authenticating agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55, Subdivision 1, as amended. (j) Valid Obligations. All Bonds issued upon any transfer or exchange of Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to the same benefits under this Resolution as the Bonds surrendered upon such transfer or exchange. 2.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Clerk and shall be executed on behalf of the City by the signatures of the Mayor and the City Clerk, provided that the signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until the date of delivery of such Bond. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond, substantially in the form provided in EXHIBIT B, has been executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on any Bond shall be conclusive evidence that it has been duly authenticated and delivered under this Resolution. When the Bonds have been prepared, executed and authenticated, the City Clerk shall deliver them to the Purchaser upon payment of the purchase price in accordance with the contract of sale theretofore executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 2.08. Securities Depository. (a) For purposes of this section the following terms shall have the following meanings: “Beneficial Owner” shall mean, whenever used with respect to a Bond, the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person’s subrogee. “Cede & Co.” shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. “DTC” shall mean The Depository Trust Company of New York, New York. “Participant” shall mean any broker-dealer, bank or other financial institution for which DTC holds bonds as securities depository. Council Packet Page Number 103 of 198 I1, Attachment 1 “Representation Letter” shall mean the Representation Letter pursuant to which the City agrees to comply with DTC’s Operational Arrangements. (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the Bond Register in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds underor through DTC or any Participant, or any other person which is not shown on the Bond Register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with DTC’s Operational Arrangements, and all such payments shall be valid and effective to fully satisfy and discharge the City’s obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph (e) hereof. (c) In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of physical certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph (e) hereof. (d) The execution and delivery of the Representation Letter to DTC, if not previously filed with DTC, by the Mayor or City Clerk is hereby authorized and directed. (e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of physical certificates and the method of payment of principal of and interest on such Bonds in the form of physical certificates. Council Packet Page Number 104 of 198 I1, Attachment 1 2.09.Form of Bonds. The Bonds shall be prepared in substantially the form found at EXHIBIT B attached hereto. Section 3. USE OF PROCEEDS; PROJECT FUND. There is hereby created a special bookkeeping fund to be designated as the “General Obligation Improvement Bonds, Series 2025A Project Fund” (the “Project Fund”), to be held and administered by the City Managerseparate and apart from all other funds of the City. The Project Fund shall be credited with (i) $\[______\] from the proceeds of the Bonds, representing the estimated costs of the Project ($\[_____\]) and costs of issuance of the Bonds ($\[______\]); and(ii) all special assessments collected with respect to the Project (other than prepaid assessments), until all costs of the Project have been fully paid. The City Manager shall maintain the Project Fund until payment of all costs and expenses incurred in connection with the construction of the Project and all costs of issuance of the Bonds have been paid. The City may deposit funds, including prepaid assessments and funds from other available sources, into the Project Fund. From the Project Fund there shall be paid all costs and expenses related to the construction and acquisition of the Project. In addition, costs of issuance are expected to be paid from proceeds of the Bonds in the Project Fund and are included in the respective accounts above. After payment of all such costs and expenses, the Project Fund shall be terminated. All funds on hand in the Project Fund when terminated shall be credited to the Bond Fund described in Section 4 hereof, unless and except as such proceeds may be transferred to some other fund or account as to which the City has received from bond counsel an opinion that such other transfer is permitted by applicable laws and does not impair the exemption of interest on the Bonds from federal income taxes. In no event shall funds remain in the Project Fund later than three years following the date of issuance of the Bonds. SECTION 4. GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2025A BOND FUND. The Bonds shall be payable from a separate General Obligation Improvement Bonds, Series 2025A Bond Fund (the “Bond Fund”) of the City, which shall be created and maintained on the books of the City as a separate debt redemption fund until the Bonds, and all interest thereon, are fully paid. Into the Bond Fund shall be paid (a)the amounts specified in Section 3 above upon termination of the Project Fund; (b) any funds received from the Purchaser upon delivery of the Bonds in excess of the amounts specified in Section 3 above; (c) special assessments levied and collected in accordance with this Resolution except prepaid assessments applied to the Project Fund; (d) any taxes collected pursuant to Section 7 hereof; and (e) any other funds appropriated by this Council for the payment of the Bonds. The principal of and interest on the Bonds shall be payable from the Bond Fund, and the money on hand in the Bond Fund from time to time shall be used only to pay the principal of and interest on the Bonds. On or before each principal and interest payment date for the Bonds, the City Finance Director is directed to remit to the Registrar from funds on deposit in the Bond Fund the amount needed to pay principal and interest on the Bonds on the next succeeding principal and interest payment date. There are hereby established two accounts in the Bond Fund, designated as the “Debt Service Account” and the “Surplus Account.” There shall initially be deposited into the Debt Service Account upon the issuance of the Bonds the amount set forth in clause (b) above. Thereafter, during each bond year (each twelve month period commencing on February 1 and ending on the following January 31, a “Bond Year”), as monies are received into the Bond Fund, the City Finance Director shall first deposit such monies into the Debt Service Account until an amount has been appropriated thereto sufficient to pay all principal and interest due on the Bonds through the end of the Bond Year. All subsequent monies received in the Bond Fund during the Bond Year shall be appropriated to the Surplus Account. If at any time the amount on hand in the Debt Service Account is insufficient for the payment of principal and interest then due, the City Finance Director shall transfer to the Debt Service Account amounts on hand in the Surplus Account to the extent necessary to cure such deficiency. Investment earnings (and losses) Council Packet Page Number 105 of 198 I1, Attachment 1 on amounts from time to time held in the Debt Service Account and Surplus Account shall be credited or charged to said accounts. If the balance in the Bond Fund is at any time insufficient to pay all interest and principal then due on all Bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Surplus Account when the balance therein is sufficient, and the City covenants and agrees that it will each year levy a sufficient amount of ad valorem taxes to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory limitation. SECTION 5. SPECIAL ASSESSMENTS. The City hereby covenants and agrees that, for the payment of the costs of the Project, the City has done or will do and perform all acts and things necessary for the final and valid levy of special assessments in a principal amount of $1,366,020, which amount is not less than 20% of the cost of the Project. The principal of and interest on such special assessments are estimated to be levied and collected in the years and amounts shown on EXHIBIT C attached hereto. The principal of the assessments shall be made payable in annual installments, with interest as established by this Council in accordance with law on unpaid installments thereof from time to time remaining unpaid. In the event any special assessment shall at any time be held invalid with respect to any lot or tract of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City or by this Council or by any of the officers or employees of the City, either in the making of such special assessment or in the performance of any condition precedent thereto, the City hereby covenants and agrees that it will forthwith do all such further things and take all such further proceedings as shall be required by law to make such special assessment a valid and binding lien upon said property. SECTION 6. RESERVED. SECTION 7. PLEDGE OF TAXING POWERS. For the prompt and full payment of the principal of and interest on the Bonds as such payments respectively become due, the full faith, credit and unlimited taxing powers of the City shall be and are hereby irrevocably pledged. In order to produce aggregate amounts which, together with the collections of other amounts as set forth in Section 4, will produce amounts not less than 5% in excess of the amounts needed to meet when due the principal and interest payments on the Bonds, ad valorem taxes are hereby levied on all taxable property in the City, the taxes to be levied and collected in the years and amounts as shown on EXHIBIT C. The taxes shall be irrepealable as long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the tax levies from other legally available funds, in accordance with the provisions of Minnesota Statutes, Section 475.61. SECTION 8. DEFEASANCE. When all of the Bonds have been discharged as provided in this Section, all pledges, covenants and other rights granted by this Resolution to the Holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms by depositing with the Registrar on or before that date an amount equal to the principal, redemption premium, if any, and interest then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time dischargeits obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with the Registrar or with a bank or trust company qualified by law to act as an escrow agent for this purpose, cash or Council Packet Page Number 106 of 198 I1, Attachment 1 securities which are authorized by law to be so deposited for such purpose, bearing interest payable at such times and at such rates and maturing or callable at the holder’s option on such dates as shall be required to pay all principal and interest to become due thereon to maturity or, if notice of redemption as herein required has been irrevocably provided for, to an earlier designated redemption date. If such deposit is made more than ninety days before the maturity date or specified redemption date of the Bonds to be discharged, the City must have received a written opinion of Bond Counsel to the effect that such deposit does not adversely affect the exemption of interest on any Bonds from federal income taxation and a written report of an accountant or investment banking firm verifying that the deposit is sufficient to pay when due all of the principal and interest on the Bonds to be discharged on and before their maturity dates or earlier designated redemption date. SECTION 9. TAX COVENANTS; ARBITRAGE MATTERS AND CONTINUING DISCLOSURE. 9.01. General Tax Covenant. The City agrees with the registered owners from time to time of the Bonds that it will not take, or permit to be taken by any of its officers, employees or agents, any action that would cause interest on the Bonds to become includable in gross income of the recipient under the Internal Revenue Code of 1986, as amended (the “Code”) and applicable Treasury Regulations (the “Regulations”), and agrees to take any and all actions within its powers to ensure that the interest on the Bonds will not become includable in gross income of the recipient under the Code and the Regulations. All proceeds of the Bonds deposited in the Project Fund will be expended solely for the payment of the costs of the Project. The Project is and will be owned and maintained by the City and available for use by members of the general public on a substantially equal basis. The City shall not enter into any lease, management contract, use agreement, capacity agreement or other agreement with any non-governmental person relating to the use of the Project, or any portion thereof, or security for the payment of the Bonds which might cause the Bonds to be considered “private activity bonds” or “private loan bonds” pursuant to Section 141 of the Code. 9.02. Arbitrage Certification. The Mayor and City Clerk being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this Resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with Section 148 of the Code, and applicable Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be “arbitrage bonds” within the meaning of the Code and Regulations. 9.03. Arbitrage Rebate. (a) It is hereby found that the City has general taxing powers, that no Bond is a "private activity bond" within the meaning of Section 141 of the Code, that 95% or more of the net proceeds of the Bonds are to be used for local governmental activities of the City, and that the aggregate face amount of all tax-exempt obligations (other than private activity bonds) issued by the City and all subordinate entities thereof during the year 2025 is not reasonably expected to exceed $5,000,000. Therefore, pursuant to Section 148(f)(4)(D) of the Code, the City shall not be required to comply with the arbitrage rebate requirements of paragraphs (2) and (3) of Section 148(f) of the Code. (b) Notwithstanding the provisions of paragraph (a) of this Section 9.03, if the arbitrage rebate provisions of Section 148(f) of the Code apply to the Bonds, the City hereby covenants and agrees to make the determinations, retain records and rebate to the United States the amounts at the times and in the manner required by said Section 148(f) and applicable Regulations. 9.04. Reimbursement. The City certifies that the proceeds of the Bonds will not be used by the City to reimburse itself for any expenditure with respect to the Project which the City paid or will have paid more than 60 days prior to the issuance of the Bonds unless, with respect to such prior expenditures, Council Packet Page Number 107 of 198 I1, Attachment 1 the City shall have made a declaration of official intent which complies with the provisions of Section 1.150-2 of the Regulations, provided that this certification shall not apply (i) with respect to certain de minimis expenditures, if any, with respect to the Project meeting the requirements of Section 1.150-2(f)(1) of the Regulations, or (ii) with respect to “preliminary expenditures” for the Projects as defined in Section 1.150-2(f)(2) of the Regulations, including engineering or architectural expenses and similar preparatory expenses, which in the aggregate do not exceed 20% of the “issue price” of the Bonds. 9.05. Qualified Tax-Exempt Obligations. The City Council hereby designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code relating to the disallowance of interest expense for financial institutions, and hereby finds that the reasonably anticipated amount of tax-exempt obligations (within the meaning of Section 265(b)(3) of the Code) which will be issued by the City and all subordinate entities during calendar year 2025 does not exceed $10,000,000. 9.06. Continuing Disclosure (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2- 12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time to time, the Rule), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this section, any person aggrieved thereby, including the Owners of any outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of the Bonds, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of the Bonds, any person or entity which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bonds (including persons or entities holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bonds for federal income tax purposes. (b) Information To Be Disclosed. The City will provide, in the manner set forth in subsection (c) hereof, either directly or indirectly through an agent designated by the City, the following information at the following times: (1) On or before 12 months after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2024, the following financial information and operating data in respect of the City (the Disclosure Information): (A) the audited financial statements of the City for such fiscal year, prepared in accordance with generally accepted accounting principles in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for Council Packet Page Number 108 of 198 I1, Attachment 1 reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) to the extent not included in the financial statements referred to in paragraph(A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under headings: “VALUATIONS – Current Property Valuations,” “DEBT – Direct Debt;” “TAX LEVIES, COLLECTIONS AND RATES – Tax Levies and Collections,” “GENERAL INFORMATION – U.S. Census Data – Population Trend,” and “– Employment/Unemployment Data,” which information may be unaudited. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements in the format required for the audited financial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been filed with the SEC or have been made available to the public by the Municipal Securities Rulemaking Board (the “MSRB”) through its Electronic Municipal Market Access System (EMMA). The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect; provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be a Material Fact (as defined in paragraph (2) hereof), then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an explanation of the reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner, not in excess of 10 business days, to the MSRB through EMMA, notice of the occurrence of any of the following events (each a “Material Fact,” as hereinafter defined): (A) Principal and interest payment delinquencies; (B) Non-payment related defaults, if material; (C) Unscheduled draws on debt service reserves reflecting financial difficulties; (D) Unscheduled draws on credit enhancements reflecting financial difficulties; (E) Substitution of credit or liquidity providers, or their failure to perform; (F) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (G) Modifications to rights of security holders, if material; (H) Bond calls, if material, and tender offers; (I) Defeasances; Council Packet Page Number 109 of 198 I1, Attachment 1 (J)Release, substitution, or sale of property securing repayment of the securities, if material; (K) Rating changes; (L) Bankruptcy, insolvency, receivership or similar event of the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (N) Appointment of a successor or additional paying agent or the change of name of a paying agent, if material. (O) Incurrence of a financial obligation of the obligated person, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the obligated person, any of which affect security holders, if material; and (P) Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a financial obligation of the obligated person, any of which reflect financial difficulties. For purposes of the events identified in paragraphs (O) and (P) above, the term “financial obligation” means (i) a debt obligation; (ii) a derivative instrument entered into in connection with, or pledged as security or a source of payment for, an existing or planned debt obligation; or (iii) a guarantee of (i) or (ii). The term “financial obligation” shall not include municipal securities as to which a final official statement has been provided to the MSRB consistent with the Rule. As used herein, for those events that must be reported if material, a “Material Fact” is a fact as to which a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell the Bonds or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, a Material Fact is also a fact that would be deemed material for purposes of the purchase, holding or sale of the Bonds within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the obligated person, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. (3) In a timely manner, to the MSRB through EMMA, notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph (b)(1) at the time specified thereunder; (B) the amendment or supplementing of this section pursuant to subsection (d), together with a Council Packet Page Number 110 of 198 I1, Attachment 1 copy of such amendment or supplement and any explanation provided by the City under subsection (d)(2); (C) the termination of the obligations of the City under this section pursuant to subsection (d); (D) any change in the accounting principles pursuant to which the financial statements constituting a portion of the Disclosure Information are prepared; and (E)any change in the fiscal year of the City. (c) Manner of Disclosure. (1)The City agrees to make available to the MSRB through EMMA, in an electronic format as prescribed by the MSRB, the information described in subsection (b). (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d) Term; Amendments; Interpretation. (1) The covenants of the City in this section shall remain in effect so long as any Bonds are outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof. (2) This section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as provided in paragraph (c)(2) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. Council Packet Page Number 111 of 198 I1, Attachment 1 (3)This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. SECTION 10. CERTIFICATION OF PROCEEDINGS. 10.01. Registration of Bonds. The City Clerk is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of Ramsey County, together with such additional information as is required, and to obtain a certificate from each that the Bonds and the taxes levied pursuant hereto have been duly entered upon such County Auditor’s bond register. 10.02. Authentication of Transcript. The officers of the City and the County Auditor are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein. 10.03. Official Statement. The Preliminary Official Statement relating to the Bonds prepared and distributed by Ehlers is hereby approved. Ehlers is hereby authorized on behalf of the City to prepare and distribute to the Purchaser within seven business days from the date hereof, a Final Official Statement listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds required to be included in the Official Statement by Rule l5c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. 10.04. Authorization of Payment of Certain Costs of Issuance of the Bonds The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Wells Fargo Bank, N.A. on the closing date for further distribution as directed by Ehlers. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember ______________________ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council Packet Page Number 112 of 198 I1, Attachment 1 STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota (the “City”), hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Monday, June 23, 2025, with the original minutes on file in my office and the extract is a full, true, and correct copy of the minutes, insofar as they relate to the issuance and sale of the City’s General Obligation Improvement Bonds, Series 2025A, in the proposed aggregate principal amount of $\[PAR\]. WITNESS My hand as City Clerk and the corporate seal of the City this ____ day of June, 2025. _______________________________ City Clerk City of Maplewood, Minnesota (SEAL) Council Packet Page Number 113 of 198 I1, Attachment 1 EXHIBIT A UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 2025A R-___ $_________ Interest Rate Maturity DateDate of Original Issue CUSIP No. __% February 1, 20__July 16, 2025 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: THOUSAND DOLLARS CITY OF MAPLEWOOD, State of Minnesota (the “City”) acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner specified above, or registered assigns, the principal amount specified above on the maturity date specified above and promises to pay interest thereon from the date of original issue specified above or from the most recent Interest Payment Date (as hereinafter defined) to which interest has been paid or duly provided for, at the annual interest rate specified above, payable on February 1 and August 1 in each year, commencing August 1, 2026 (each such date, an “Interest Payment Date”), all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest so payable on any Interest Payment Date shall be paid to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the calendar month preceding that in which such Interest Payment Date occurs. Interest hereon shall be computed on the basis of a 360-day year composed of twelve 30-day months. The interest hereon and, upon presentation and surrender hereof at the principal office of the agent of the Registrar described below, the principal hereof are payable in lawful money of the United States of America by check or draft drawn on Bond Trust Services Corporation, Roseville, Minnesota, as Bond registrar, transfer agent and paying agent, or its successor designated under the Resolution described herein (the “Registrar”) or other agreed-upon means of payment by the Registrar or its designated successor. For the prompt and full payment of such principal and interest as the same respectively come due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. This Bond is one of an issue (the “Bonds”) in the aggregate principal amount of $\[PAR\] issued pursuant to a resolution adopted by the City Council on June 23, 2025 (the “Resolution”), to finance various improvement projects. This Bond is issued by authority of and in strict accordance with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Chapters 429 and 475. For the full and prompt payment of the principal of and interest on the Bonds as the same become due, the full faith, credit and taxing power of the City have been and are hereby irrevocably Council Packet Page Number 114 of 198 I1, Attachment 1 pledged. The Bonds are issuable only in fully registered form, in the denomination of $5,000 or any integral multiple thereof, of single maturities. Bonds maturing on February 1, 2036 and later years shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the Bond depository in accordance with its customary procedures) in multiples of $5,000, on February 1, 2035 and on any date thereafter, at a price equal to the principal amount thereof and accrued interest to the date of redemption. The City shall cause notice of the call for redemption thereof to be published if and to the extent required by law, and at least thirty (30) and not more than sixty (60) days prior to the designated redemption date, shall cause notice of call for redemption to be mailed, by first class mail (or, if applicable, provided in accordance with the operational arrangements of the securities depository), to the registered holders of any Bonds, at the holders’ addresses as they appear on the Bond register maintained by the Bond Registrar, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge, representing the remaining principal amount outstanding. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner’s attorney, and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the designated transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date; subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to any such transfer or exchange. The Bonds have been designated as “qualified tax-exempt obligations” pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. The City and the Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment as herein provided and for all other purposes, and neither the City nor the Registrar shall be affected by any notice to the contrary. Notwithstanding any other provisions of this Bond, so long as this Bond is registered in the name of Cede & Co., as nominee of The Depository Trust Company, or in the name of any other nominee of The Depository Trust Company or other securities depository, the Registrar shall pay all principal of and interest on this Bond, and shall give all notices with respect to this Bond, only to Cede & Co. or other nominee in accordance with the operational arrangements of The Depository Trust Company or other securities depository as agreed to by the City. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that, prior to the issuance hereof, the City Council has by the Resolution 2 Council Packet Page Number 115 of 198 I1, Attachment 1 covenanted and agreed to collect and apply to payment of the bonds ad valorem taxes levied on all taxable property in the City and special assessments upon property specially benefited by the local improvements financed with the Bonds, which taxes and assessments are estimated to be collectible in years and amounts sufficient to produce sums not less than 5% in excess of the principal of and interest on the Bonds when due, and has appropriated such assessments and taxes to its General Obligation Improvement Bonds, Series 2025A Bond Fund for the payment of such principal and interest; that if necessary for the payment of such principal and interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; that all proceedings relative to the projects financed by this Bond have been or will be taken according to law and that the issuance of this Bond, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Registrar by manual signature of one of its authorized representatives. 3 Council Packet Page Number 116 of 198 I1, Attachment 1 IN WITNESS WHEREOF, the City has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and City Clerk and has caused this Bond to be dated as of the date set forth below. CITY OF MAPLEWOOD, MINNESOTA (facsimile signature – City Clerk) (facsimile signature – Mayor) __________ CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: __________________ BOND TRUST SERVICES CORPORATION as Registrar By Authorized Representative 4 Council Packet Page Number 117 of 198 I1, Attachment 1 The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM --as tenants in commonUTMA …………. as Custodian for ………….. (Cust) (Minor) TEN ENT --as tenants by the entireties under Uniform Transfers to Minors Act ....…….. (State) JT TEN --as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used. __________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ______________________________________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint ______________________________________________________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: NOTICE: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever. Signature Guaranteed: Signature(s) must be guaranteed by an “eligible guarantor institution” meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other “signature guaranty program” as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: 5 Council Packet Page Number 118 of 198 I1, Attachment 1 EXH IBIT C LEVIES AND SPECIAL ASSESSMENTS \[TO COME\] Council Packet Page Number 119 of 198 I1, Attachment 1 RAMSEY COUNTY AUDITOR’S CERTIFICATE AS TO REGISTRATION AND TAX LEVY The undersigned, being the duly qualified and acting County Auditor of Ramsey County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution duly adopted on June 23, 2025, by the City Council of Maplewood, Minnesota, setting forth the form and details of an issue of $\[PAR\] General Obligation Improvement Bonds, Series 2025A dated the date of issuance thereof. I further certify that the issue has been entered on my bond register and the tax required by law for their payment has been levied and filed as required by Minnesota Statutes, Sections 475.61 through 475.63. WITNESS my hand and official seal on the _____ day of June, 2025. Ramsey County Auditor (SEAL) Council Packet Page Number 120 of 198 I1, Attachment . xxx/tqhmpcbm/dpn0sbujohtejsfduKvof!29-!3136!!!!!!!2 Council Packet Page Number 121 of 198 I1, Attachment Nbqmfxppe-!NO(t!Tfsjft!3136!HP!Jnqspwfnfou!Cpoet!Bttjhofe!(BB,(!Sbujoh xxx/tqhmpcbm/dpn0sbujohtejsfduKvof!29-!3136!!!!!!!3 Council Packet Page Number 122 of 198 I1, Attachment Nbqmfxppe-!NO(t!Tfsjft!3136!HP!Jnqspwfnfou!Cpoet!Bttjhofe!(BB,(!Sbujoh . . xxx/tqhmpcbm/dpn0sbujohtejsfduKvof!29-!3136!!!!!!!4 Council Packet Page Number 123 of 198 I1, Attachment Nbqmfxppe-!NO(t!Tfsjft!3136!HP!Jnqspwfnfou!Cpoet!Bttjhofe!(BB,(!Sbujoh . . . . xxx/tqhmpcbm/dpn0sbujohtejsfduKvof!29-!3136!!!!!!!5 Council Packet Page Number 124 of 198 I1, Attachment Nbqmfxppe-!NO(t!Tfsjft!3136!HP!Jnqspwfnfou!Cpoet!Bttjhofe!(BB,(!Sbujoh Dpqzsjhiu!ª!3136!cz!Tuboebse!'!Qpps(t!Gjobodjbm!Tfswjdft!MMD/!Bmm!sjhiut!sftfswfe/ 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Council Packet Page Number 125 of 198 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 126 of 198 J1 CITY COUNCILSTAFF REPORT Meeting Date June 23, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love AGENDA ITEM: Resolution Ordering Preparation of Feasibility Study, 2026 Maplewood Street Improvements, City Project 25-21 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City Council will consider initiating a street improvement project by ordering the preparation of a feasibility study. Recommended Action: Motion to approve the attached Resolution Ordering the Preparation of a Feasibility Study for the 2026 Maplewood Street Improvements, City Project 25-21. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $100,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Capital Improvement Project (CIP) Fund Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The feasibility study establishes the project scope, estimated costs, funding sources, and timeline. Ordering the feasibility study is one of the first steps in a street improvement project. Background: The 2026 Maplewood Street Improvement Projectis included in the 2025-2029 Capital Improvement Plan (CIP) and calls for approximately 4.2 miles of streets to be reconstructed in 2026. The proposed project will focus on streets in two areas of the city: the Walter-Beam area and the County Road C area. A map showing the locations of these streets is attached. Council Packet Page Number 127 of 198 J1 This project is being initiated earlier than usual to assess potential challenges in the Walter-Beam area. Preliminary site visits and records suggest that some parts of this area may have poor subgrade soils and relatively high groundwater. These issues could significantly affect the scope and cost of the project. Starting early will allow staff time to investigate these issues and what impact they may have on the proposed project. Pavement Condition Rating: Based on pavement condition surveys completed in 2024, the streets in these areas have an average Pavement Condition Index (PCI) of 36 out of 100, indicating they are in poor condition and need significant repair. A feasibility study will be conducted to define the scope of work, estimate costs, identify funding sources, and set a project budget. The streets will be evaluated using the City’s guiding documents, such as the Comprehensive Plan and Living Streets Policy, to aid in determining recommended improvements. Staff will assess the condition of curbs, sidewalks, trails, and underground utilities (including water mains, storm sewers, and sanitary sewers) to see if any upgrades are required. Throughout the project's feasibility and design, residents will have multiple opportunities to provide input. Neighborhood meetings, a dedicated project website, and direct communication with staff via phone or email will all be available for residents to connect with the city. If the City Council orders the feasibility study's preparation, staff will begin work on the feasibility report, which includes a geotechnical investigation, topographic survey, assessment appraisal, neighborhood engagement, informational mailings, and other related tasks. Attachments: 1.Resolution Ordering Preparation of Feasibility Study 2.Project Location Map Council Packet Page Number 128 of 198 J1, Attachment 1 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY CITY PROJECT 25-21 WHEREAS, it is proposed to make improvements to the County Road C Area Streets and the Walter-Beam Area Streets, which is hereby called the 2026 Maplewood Street Improvements, City Project 25-21; and WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED by The City Council of Maplewood, Minnesota: 1.The proposed improvement is referred to the City Engineer for study and reporting to the City Council advising the council, in a preliminary way, as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. 2.Funds in the amount of $100,000 are appropriated to prepare this feasibility study. Approved this 23rd day of June 2025. Council Packet Page Number 129 of 198 J1, Attachment 2 Council Packet Page Number 130 of 198 J2 CITY COUNCILSTAFF REPORT Meeting Date June 23, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Saint Paul PoliceTraining Facility, 2621 Linwood Avenue East a. Conditional Use Permit Resolution b. Design Review Resolution c.Wetland Buffer Variance Resolution Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City of Saint Paul Police Department proposes demolishing and rebuilding the existing training facility at 2621 Linwood Avenue East. Ramsey County owns the property, and the City of Saint Paul has leased it since the mid-1960s for tactical training and an outdoor gun range. The proposed plans replace the classroom training facility building and include exterior site work. To move forward with the proposal, the applicant requests approval of a conditional use permit, design plans, and a wetland buffer variance. Recommended Action: a. Motion to approve a conditional use permit resolution for the Saint Paul Police Department’s Training Facility at 2621 Linwood Avenue East, subject to certain conditions of approval. b. Motion to approve a design review resolution for constructing a training facility for the Saint Paul Police Department at 2621 Linwood Avenue East, subject to certain conditions of approval. c. Motion to approve a wetland buffer variance resolution for a new training facility to be constructed at 2621 Linwood Avenue East. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $ 0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Council Packet Page Number 131 of 198 J2 The city deemed the project application complete on March 27, 2025. The initial 60-day review deadline for a decision was May 26, 2025. However, as provided in Minnesota State Statute 15.99, the city extended the review an additional 60 days by notice to the applicant on April 22, 2025. The review deadline for a decision is July 25, 2025. Background: Project Overview The City of Saint Paul Police Department proposes demolishing and rebuilding the training facility at 2621 Linwood Avenue East. The proposed plans replace the classroom training facility with accessibility and safety upgrades, including a classroom, two armories, men's and women's locker rooms, a kitchenette/break room, and ADA-compliant restrooms. The proposal includes exterior site work for improvements to the parking areas, with curb and gutter along the south and west of the parking and entrance drive, site grading, and landscaping. A storage building, two shooting range areas, and an area with partial structures for tactical training are to remain on the site unchanged. The property utilizes well and septic infrastructure, both of which will be replaced due to the age of the existing systems. Potential residential development has been discussed in concept at the former golf course site, which would be directly next to the Saint Paul Police training facility site. That development would require the extension of sewer and water in the area. However, the applicant has indicated that the timing of the sewer and water extension does not align with their priority of completing this project as soon as possible. Conditional Use Permit Maplewood city code requires a conditional use permit (CUP) for public service or public building uses. At the time the Saint Paul Police Department began leasing the site from Ramsey County, a CUP was not required by the city ordinance, and as such, the property owner did not obtain one. The proposed project requires the property to get a CUP for the new building. Minnesota Statute 87A, the Shooting Range Protection Act, adopted in 2005, added protections for existing shooting ranges and limits the city’s ability to regulate the use and operation. Site Plan The 3,196-square-foot training facility building is proposed in the southwest portion of the site, adjacent to the current building (which will be demolished). The site is accessed from the existing entrance point off Linwood Avenue. A small parking area is shown on the north and east sides of the proposed building. Setbacks The building and parking areas are set back 201 feet from the property line to the south along Linwood Avenue and 84 feet to the property line to the west. Code requires the building to be 30 feet from a street right-of-way and 50 feet from a residential lot line, and parking areas to be 15 feet from a street right-of-way and up to 20 feet adjacent to residential property. All setbacks are achieved. Building Elevations The one-story building varies in height between 12.6 feet and 19.2 feet as the grade changes. The proposed materials are insulated CMU blocks in a black and gray tone and asphalt shingles in a charcoal color. The building is not visible from the adjacent public streets or residential properties. Council Packet Page Number 132 of 198 J2 Landscaping and Screening The proposed landscape plan shows that 18 trees and some buckthorn would be removed from the property. The plan proposes planting 18 trees. The applicant must submit an updated landscape plan per the environmental review attached. All other tree coverage on the site provides visual and acoustic screening of the building and exterior training areas. Parking City code does not identify a parking requirement for this proposed use; however, the code allows the community development director to review the parking requirements for a use similar to determining the space requirements. The applicant proposes 14 parking stalls, including one accessible stall. As a comparison, the City Code requires one parking stall for every 200 square feet of floor area for commercial, office, or recreational building use. Based on this type of use, the site would be required to have 16 parking stalls. The lease agreement with Ramsey County states the site will continue to be utilized solely by the City of Saint Paul Police Department, and staff accept that the number of proposed stalls is adequate. Lighting The applicant submitted a lighting plan illustrating the location and lighting types, including wall- mounted lighting on site. Also, a plan showing the light spread and foot-candle levels was provided, showing that the levels at the property lines meet code requirements. Wetland The proposed project will impact two Manage A wetlands, one adjacent to the property on the vacant lot to the west and one on the east side of the property. City code requires a 75-foot minimum and a 100-foot average wetland buffer around a Manage A wetland. The project will encroach on the wetland buffer, requiring a buffer variance to move forward. The details are further outlined in the attached variance narrative and environmental review. The ENR has reviewed the variance and recommended approval. Commission Review Community Design Review Board April 15, 2025: The CDRB reviewed the design plans and recommended approval. The Board meeting minutes are attached. Planning Commission April 15, 2025: The Planning Commission held a public hearing and reviewed the conditional use permit and wetland buffer variance requests. The Commission recommended approval. The Commission meeting minutes are attached. Environmental and Natural Resources Commission April 21, 2025: The ENR reviewed the wetland buffer variance and tabled the application to review additional wetland buffer impact mitigation strategies. The Commission meeting minutes are attached. May 19, 2025: The ENR reviewed the wetland buffer variance and amended mitigation strategies. The Commission recommended approval. The Commission meeting minutes are attached. Department Comments Fire – Jerry Novak, Fire Marshal A sprinkler system will be required for the proposed building. Council Packet Page Number 133 of 198 J2 Building – Randy Johnson, Building Official The proposed building will need to be constructed to meet the minimum requirements of the Minnesota State Building Code. Environmental – Shann Finwall, Sustainability Coordinator Please see the environmental review dated May 20, 2025 (attached). Engineering – Jon Jarosch, Assistant City Engineer Please see the engineering review dated April 2, 2025 (attached). Public Comments Staff sent a public hearing notice and application details to the properties within 500 feet of the subject property. One email was received inquiring about the property ownership and plans for the adjacent golf course site, but not regarding the applicant’s proposal. Residents spoke and commented during the public meetings (meeting minutes attached). Reference Information Site Description Site Size: 37.06 Acres Surrounding Land Uses North: Residential Park Land South: Residential Dwellings East: Residential Dwellings in the City of Woodbury West: Residential Dwellings Planning Existing Land Use: Park Existing Zoning: Farm Residential Attachments: 1.Conditional Use Permit Resolution 2.Design Review Resolution 3.Wetland Buffer Variance Resolution 4.Overview Map 5.Future Land Use Map 6.Zoning Map 7.Wetland Overlay Map 8.Application Narrative 9.Site and Elevation Plans 10.Engineering Review Dated April 2, 2025 11.Environmental Review Dated May 20, 2025 12.Community Design Review Board Meeting Minutes Dated April 15, 2025 13.Planning Commission Meeting Minutes Dated April 15, 2025 14.Environment and Natural Resources Commission Meeting Minutes Dated April 21, 2025, and May 19, 2025 15.PowerPoint Presentation Council Packet Page Number 134 of 198 J2, Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 The City of Saint Paul Police Department has requested a Conditional Use Permit to build a new training facility on the property at 2621 Linwood Avenue East. 1.02 The property located at 2621 Linwood Avenue East is legally described as: The west 600 feet of the South 525 feet of the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. PIN: 122822440002 Section 2. Standards. 2.01 City Ordinance Section 44-1029(1) requires a conditional use permit for public service or building uses. 2.02 General Conditional Use Permit Standards. The City Ordinance states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Council Packet Page Number 135 of 198 J2, Attachment 1 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the Conditional Use Permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On April 15, 2025, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission allowed everyone to speak and present written statements at the hearing. The Planning Commission recommended that the City Council approve this resolution. 2. On June 23, 2025, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. The property owner must notify the neighborhood within 500 feet or greater of any scheduled use of the shooting range, including the hours of operation. The neighborhood notification shall be provided monthly when the facility and exterior shooting areas are used. 2. The property must adhere to the Environmental Protection Agency's Best Practices for Lead Management at Outdoor Shooting Ranges and the Shooting Range Performance Standards outlined in Minnesota Statutes 87A. The property owner will complete an Environmental Stewardship Plan for Management of Lead/Bullets at Outdoor Shooting Ranges. A template is provided in the EPA’s Best Practices. 3. The property owner will provide an annual report detailing the site’s compliance with the EPA’s Best Practices for Lead Management and the Environmental Stewardship Plan. 4. The property must adhere to the Minnesota Legislature’s noise level standards and maximum level for shooting ranges as detailed by the Minnesota Pollution Control Agency and in Minnesota Statute 87A. Council Packet Page Number 136 of 198 J2, Attachment 1 5. All ground-mounted and roof-mounted mechanical equipment and trash receptacles shall be screened according to the ordinance. 6. Adequate separation, buffering, and screening must be provided around the training facility and exterior training areas. If the city determines additional screening or buffering is required, the applicant shall ensure this is completed as notified by the city. 7. All construction shall follow the approved plans. The director of community development may approve minor changes. 8. The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 9. The city council shall review this permit in one year. 10. The applicant shall meet the conditions outlined in the design review resolution. Council Packet Page Number 137 of 198 J2, Attachment 2 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 The City of Saint Paul Police Department has requested approval of a design review to construct a new training facility on the property at 2621 Linwood Avenue East. 1.02 The property located at 2621 Linwood Avenue East is legally described as: The west 600 feet of the South 525 feet of the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. PIN: 122822440002 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing, or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly, and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures, and colors. 2.02 The community design review board reviewed the proposal on April 15, 2025, and recommended that the City Council approve this resolution. 2.03 The proposal meets the specific findings for design review approval. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby ______ based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be Council Packet Page Number 138 of 198 J2, Attachment 2 developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: 1. If the city has not issued a building permit for this project, repeat this review in two years. 2. All fire marshal, city engineer, and building official requirements must be met. 3. Satisfy the requirements in the engineering review by Jon Jarosch, dated April 2, 2025. 4. Satisfy the requirements in the environmental review by Shann Finwall, dated May 20, 2025. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. The applicant shall obtain all required permits from the Minnesota Pollution Control Agency for demolition and construction. 7. The applicant shall install a stop sign at the property exit on Linwood Avenue. 8. Per city ordinance standards, all mechanical equipment and trash receptacles shall be screened from the view of all nearby residential properties or adjacent public streets. 9. Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Additional details to accompany the lighting plan: a description of each luminaire, including the manufacturer’s catalog cuts and drawings. c. An updated landscape plan as outlined in the environmental review. 10. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. Council Packet Page Number 139 of 198 J2, Attachment 2 11.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety, or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 12.All work shall follow the approved plans. The director of community development may approve minor changes. Council Packet Page Number 140 of 198 J2, Attachment 3 WETLAND BUFFER VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 The City of Saint Paul Police Department has requested a wetland buffer variance to build a new training facility on the property at 2621 Linwood Avenue East. 1.02 The property located at 2621 Linwood Avenue East is legally described as: The west 600 feet of the South 525 feet of the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. PIN: 122822440002 1.03 The site was initially developed and graded in approximately 1975, before the City’s wetland ordinance and wetland buffer requirements. The drive lane, tactical training buildings, storage building, and gravel pad extend into the 100-foot wetland buffers and are considered pre-existing nonconforming structures and encroachments. 1.04 The new development requires a 41-foot wetland buffer variance, wetland buffer averaging, and wetland buffer mitigation as required by the wetland ordinance. The new development will have grading to within approximately 53 feet of the eastern Manage A wetland for the extension of a utility line, parking stall, and septic system. Grading will come within approximately 59 feet of the western Manage A wetland for building earthwork. Other portions of the new development will be within the 75-foot minimum buffer. Section 2. Standards. 2.01 Wetland Buffer Variance Standards. The City Ordinance states that the City Council must base approval of a variance on the following standards for approval. 1. Before the city council acts on a wetland ordinance variance, the Environmental and Natural Resources Commission and the Planning Commission will make a recommendation to the city council. The city shall hold a public hearing for the variance. The city shall notify property owners within 500 feet of the property for which the variance is requested at least ten days before the hearing. 2. The city may require the applicant to mitigate any wetland, stream, or buffer alteration impacts with the approval of a variance, including, but not limited to, implementing one or more of the strategies listed in subsection 18-221(e)(4) (mitigation). Council Packet Page Number 141 of 198 J2, Attachment 3 3.To approve a variance, the city council shall apply the findings for variance approval as required in Minnesota Statutes. 4.The applicant for a variance shall submit, with the variance application and any other required materials, a statement showing how the proposal would meet the findings for variance approval. Section 3. Findings. 3.01 The proposal meets the specific wetland buffer variance standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this wetland buffer variance request. 1.On April 15, 2025, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission allowed everyone to speak and present written statements at the hearing. The Planning Commission recommended that the City Council approve this resolution. 2.On May 19, 2025, the Environmental and Natural Resources Commission held a public meeting to discuss the proposal. The ENR recommended that the City Council approve this resolution. 3.On June 23, 2025, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved plans. The director of community development may approve minor changes. 2.The applicant shall meet the conditions outlined in the design review resolution. Council Packet Page Number 142 of 198 Attachment 4 Subject Parcel Council Packet Page Number 143 of 198 Attachment 5 Subject Parcel Council Packet Page Number 144 of 198 Attachment 6 Subject Parcel Council Packet Page Number 145 of 198 Attachment 7 Subject Parcel Council Packet Page Number 146 of 198 Attachment 8 Council Packet Page Number 147 of 198 Attachment 8 Council Packet Page Number 148 of 198 Attachment 8 Council Packet Page Number 149 of 198 Attachment 8 Council Packet Page Number 150 of 198 Attachment 8 Council Packet Page Number 151 of 198 Attachment 8 Council Packet Page Number 152 of 198 Attachment 9 Council Packet Page Number 153 of 198 Attachment 9 n MN 55119 o i t 2621 Linwood Ave E, Maplewood, c u r t s St. Paul, Minnesota 55105www.oertelarchitects.com DATE 05/12/2025 DATECHECKED BY RSP n o C TRAINING FACILITY r C600 o ST PAUL POLICE f ARCHITECTS, LTD.phone: (651) 696-5186 OERTEL 1795 Saint Clair Avenue ASSOCIATES PAVING PLAN PIERCE PINI &t SITE LAYOUT & o PROJECT NAME: REVISIONS: SPECIFICATION, OR REPORT WASSUPERVISION AND THAT I AM A DULYSIGNATURE:SHEET NAME:24-021 SHEET NO: I HEREBY CERTIFY THAT THIS PLAN,PREPARED BY ME OR UNDER MY DIRECTLICENSED ENGINEER UNDER THE LAWSOF THE STATE OF MINNESOTA.LICENSE #PROJECT NUMBER RJD DRAWN BY N CLIENT:CONSULTANT:NOTES:ENR COMMITTEE RESUBMITTAL © 2020 COPYRIGHT PIERCE PINI & ASSOCIATES ALL RIGHTS RESERVED. Council Packet Page Number 154 of 198 Attachment 9 n MN 55119 o i t 2621 Linwood Ave E, Maplewood, c u r t Description s www.oertelarchitects.com St. Paul, Minnesota 55105 CHECKED BY DATEDATE n o C TRAINING FACILITY r o ST PAUL POLICE f ARCHITECTS, LTD.phone: (651) 696-5186 OERTEL 1795 Saint Clair Avenue t o 0105/23/2025City Council Submittal No.Date PROJECT NAME: L1.0 REMOVALS &RESTORATION PLAN REVISIONS: SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULYLICENSED ARCHITECT UNDER THE LAWSOF THE STATE OF MINNESOTA.SIGNATURE:LICENSE #SHEET NAME:REMOVALS & VEGETATIVERESTORATION PLAN 23-28C PROJECT NUMBERDRAWN BYSHEET NO: I HEREBY CERTIFY THAT THIS PLAN, N NOTES:COMMUNITY DESIGN REVIEW CLIENT:CONSULTANT: n © 2020 COPYRIGHT OERTEL ARCHITECTS. ALL RIGHTS RESERVED. 3 Not for ConstructionNot for Construction ZONE 3A: APPROXIMATELY0.2 ACRES (10,139 SF) 3 ZONE 1: APPROXIMATELY0.06 ACRES (2,430 SF) 1 ZONE 2: APPROXIMATELY0.07 ACRE (3,260 SF) 2 west wetland - removals and restoration plan scale: 1" = 20' REMAIN WORK TO CLEAR OF 2 FIRING LINE n ZONE 3B: APPROXIMATELY0.2 ACRES (9,551 SF) 3 ST PAUL POLICE TRAINING FACILITY PROJECT NAME: 3 JAPANESE KNOTWEED, SEE SPECIFICATIONS FOR REMOVALS ANDTREATMENT INFORMATION. REMOVE ALL PLANT MATERIAL ANDDISPOSE OF AT AN APPROPRIATE WASTE DISPOSAL SITE.ENTIRE AREA. PLUG MIX PER SPECIFICATIONS.GRA SS. SEE SPECIFICATIONS FOR TREATMENT AND REMOVALSINFORMATION. REMOVE ALL PLANT MATERIAL AND DISPOSE OFAT AN APPROPRIATE WASTE DISPOSAL SITE.SPECIFICATIONS.ENTIRE AREA. PLUG MIX PER SPECIFICATIONS.JAPANESE KNOTWEED, SEE SPECIFICATIONS FOR REMOVALS ANDTREATMENT INFORMATION. REMOVE ALL PLANT MATERIAL ANDDISPOSE OF AT AN APPROPRIATE WASTE DISPOSAL SITE. ZONE 1:-REMOVE AND TREAT ALL BUCKTHORN, HONEYSUCKLE AND-PROVIDE WOODLAND NATIVE PLUG MIX, 48" O.C. THROUGHOUTZONE 2:- TREAT AND REMOVE ALL JAPANESE KNOTWEED & REED CANARY-SEED WITH WET PRAIRIE SEED MIX AND BLANKET PER-PROVIDE WETLAND EDGE NATIVE PLUGS, 24" O.C. THROUGHOUTZONE 3A & 3B:-REMOVE AND TREAT ALL BUCKTHORN, HONEYSUCKLE ANDAND ROOTS. REMOVE WOOD AND DISPOSE AT AN APPROVEDASH DISPOSAL SITE PER MINNESOTA DEPARTMENT OFAGRICULTURE REQUIREMENTS. REMOVE DEAD ASH: CUT TO GROUND AND GRUB OUT STUMP east wetland - removals and restoration plan scale: 1" = 20' 23 1 removals key notes 5/2/2025 1:02:03 PM 1 PLOTTED: Not for ConstructionNot for Construction Council Packet Page Number 155 of 198 Attachment 9 5.23.2025City Council Submittal 1 42" above grade FENCE TYPE PROPOSED " 5'-0 1 '-0" 160 Council Packet Page Number 156 of 198 Attachment 9 5.23.2025City Council Submittal 1 L3.0 TOTAL WETLAND BUFFER ENCROACHMENT Wetland A 8,458 sf + Wetland B 2,870 sf = 12,450 sf TOTAL BUFFER IMPROVEMENTWetland A 15,900 sf + Wetland B 9,000 sf = 24,900 sfbuffer improvement provided- See L1.0 for detail SEE TREE INVENTORY FOR FURTHER INFORMATION 0.68 sf 9,000 s.f. 4.12 sf 9,000 s.f. Council Packet Page Number 157 of 198 Attachment 9 Council Packet Page Number 158 of 198 Attachment 9 Council Packet Page Number 159 of 198 Attachment 9 Council Packet Page Number 160 of 198 Attachment 10 Engineering Plan Review PROJECT: Saint Paul Police Firearms Training Facility 2621 Linwood Avenue PROJECT NO: 25-13 COMMENTS BY: Jon Jarosch, Assistant City Engineer DATE: 4-2-2025 PLAN SET: Engineering plans dated 3-8-2025 The applicant is proposing to replace the existing classroom training facility at 2621 Linwood Avenue. In addition, the proposal includes replacing portions of the entrance drive and parking lot, the septic system, and the onsite well. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review prior to issuing permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1)The applicant shall verify the total area disturbed by the project along with the total area of new impervious surfacing. Should the project exceed ½ acre of disturbance or add more than 5,000 square feet of new impervious surface, the project shall meet the City’s stormwater management standards. 2)Concrete curb and gutter is required around parking lots and entrance drives per City Code. The applicant shall include concrete curb and gutter along the parking lot edge and entrance drive. Water and Sewer Service 3)This project proposes the installation of a new well to provide potable water to the new classroom facility, as there is currently no water service available adjacent to this site. A housing development has been proposed at the adjacent Ponds at Battle Creek property. If this project is approved and moves forward, water main will be installed along Linwood Avenue to service the housing development. This water main could be utilized in lieu of installing a new well at the Saint Paul Police Firearms Training Facility. The applicant shall coordinate with the developer of the Ponds at Battle Creek site to determine whether or not connecting to the proposed water main is a viable solution. Council Packet Page Number 161 of 198 Attachment 10 4)This project proposes the installation of a new septic system to provide sewer service to the new classroom facility, as there is currently no sewer service available near this site. If the adjacent development at the Ponds at Battle Creek site moves forward, sanitary sewer mainline may be made available adjacent to this site. The applicant shall coordinate with the developer of the Ponds at Battle Creek site to determine whether or not connecting to the proposed sewer mainline is a viable solution. 5)A subsurface sewage treatment system (SSTS) permit is required for new septic systems. All requirements of the SSTS Ordinance shall be met for the proposed septic system. Grading and Erosion Control 6)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. 7)Public and private drives and roadways shall be swept as needed to keep the pavement clear of sediment and construction debris. 8)All pedestrian facilities shall be ADA compliant. 9)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 10)All slopes shall be 3H:1V or less steep in slope. 11)The total cut/fill volume shall be noted on the grading plan. Public Works Permits The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 12)Grading and erosion control permit 13)SSTS Permit 14)Right-of-way Permit (If work is completed within Linwood Avenue right-of-way.) -END COMMENTS - Council Packet Page Number 162 of 198 Attachment 11 Environmental Review Project: St. Paul Police Training Facility Location: 2621 Linwood Avenue Date of Plans: March 18, 2025 and May 5, 2025 Date of Review: Updated Review May 20, 2025 Reviewer: Shann Finwall, Sustainability Coordinator (651)249-2304, shann.finwall@maplewoodmn.gov Background: The St. Paul Police Department is proposing to upgrade their training facility at 2621 Linwood Avenue East. The development must comply with the tree and wetland ordinances, and landscape policies. Trees: 1.Tree Preservation Ordinance: a.Significant Trees: Maplewood’s tree preservation ordinance describes a significant tree as a healthy tree as follows - hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. b.Specimen Trees: A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. c.Tree Replacement: If less than 20 percent of the overall caliper inches of significant trees on the site are removed, applicants must replace one 2 diameter inch tree for each significant tree removed. If more than 20 percent are removed, replacement is based on the City’s tree replacement calculation which includes the overall caliper inches of significant trees located on the parcel versus the caliper inches of significant trees removed. Additionally, credits are given for all specimen trees that are preserved. 2.Tree Impacts: The tree survey identifies 308 significant trees on the site, however, the overall caliper inches of significant trees are not included. The site demolition plan shows the removal of 18 significant trees; however, the size and species of the trees are not included. Tree replacement cannot be determined without additional information, but it is likely that the tree removal is less than 20 percent of the overall caliper inches of trees on the site. In that case the required tree replacement is 18 – 2 diameter inch trees. 3.Tree Replacement: The landscape plan includes 18 – 2 diameter inch trees. 1 Council Packet Page Number 163 of 198 Attachment 11 4.Tree Recommendations: a.Prior to issuance of a grading permit the following is required: 1)Tree Plan: a)Identify which trees will be removed on the tree survey and the size and species on the site demolition plan. b)Add the City’s tree replacement calculation to the plans. The tree calculation will include the overall caliper inches of significant trees on the site versus the caliper inches of trees removed. 2)Tree Planting Plan: Final tree planting plan to be reviewed and approved by the City’s Natural Resources Coordinator. 3)Tree Escrow: Tree escrow in the amount of $60 per caliper inch of trees to be replaced on the site. The escrow will be released once the trees are planted with a one-year warranty. Wetlands: 1.Wetland Ordinance: a.Wetland Classification and Buffer Requirements: There are two Manage A wetlands, one adjacent the property on the vacant lot to the west and one on the east side of the property. The City’s wetland ordinance requires a 75-foot minimum and 100-foot average wetland buffer around a Manage A wetland. b.Wetland Buffer Averaging: The wetland ordinance allows flexibility in instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. \\Averaging is allowed based on an assessment of the following: 1)Undue hardship would arise from not allowing the average buffer, or would otherwise not be in the public interest. 2)Size of parcel. 3)Configuration of existing roads and utilities. 4)Percentage of parcel covered by wetland. 5)Configuration of wetlands on the parcel. 2 Council Packet Page Number 164 of 198 Attachment 11 6)Averaging will not cause degradation of the wetland or stream. 7)Averaging will ensure the protection or enhancement of portions of the buffer which are found to be the most ecologically beneficial to the wetland or stream. 8)A wetland buffer mitigation plan is required for construction of development projects that will require averaging. In reviewing the mitigation plan, the city may require one or more of the following actions: a)Reducing or avoiding the impact by limiting the degree or amount of the action, such as by using appropriate technology. b)Rectifying the impact by repairing, rehabilitating, or restoring the buffer. c)Reducing or eliminating the impact over time by prevention and maintenance operations during the life of the actions. d)Compensating for the impact by replacing, enhancing, or providing substitute buffer land at a two-to-one ratio. e)Monitoring the impact and taking appropriate corrective measures. f)Where the city requires restoration or replacement of a buffer, the owner or contractor shall replant the buffer with native vegetation. A restoration plan must be approved by the city before planting. g)Any additional conditions required by the applicable watershed district and/or the soil and water conservation district shall apply. h)A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of 150 percent of estimated cost for mitigation. The surety will be required based on the size of the project as deemed necessary by the administrator. Funds will be held by the city until successful completion of restoration as determined by the city after a final inspection. Wetland or buffer mitigation surety does not include other sureties required pursuant to any other provision of city ordinance or city directive. c.Wetland Buffer Variance: Any deviation from the wetland buffer or wetland buffer averaging requires a wetland buffer variance. The City may require the applicant to mitigate wetland buffer impacts with the 3 Council Packet Page Number 165 of 198 Attachment 11 approval of a variance, including, but not limited to, implementing one or more of the strategies listed in the mitigation strategies above. 2.Wetland Impacts: a.Existing Conditions: The site was originally developed and graded in approximately 1975, prior to the City’s wetland ordinance and wetland buffer requirements. The drive lane, tactical training buildings, storage building, and gravel pad extend into the 100-foot wetland buffers and are considered pre-existing nonconforming structures and encroachments. b.New Development: The new development will have grading to within approximately 53 feet of the eastern Manage A wetland for the extension of a utility line, parking stall, and septic system. Grading will come to within approximately 59 feet of the western Manage A wetland for building earthwork. Other portions of the new development will be located within the 75-foot minimum buffer. The development requires a 41-foot wetland buffer variance, wetland buffer averaging, and wetland buffer mitigation as required by the wetland ordinance. 3.Proposed Wetland Mitigation: To mitigate the wetland buffer impacts the applicants are proposing .15 acres of mitigation strategies to include: a.Removal of buckthorn and other invasive species in key areas around the eastern wetland. b.Removal of 10 to 15 feet of Class 5 surface adjacent the eastern wetland, and the addition of topsoil and native plants and seeds within a 10-foot newly established wetland buffer. c.A wetland buffer protection fence (3.5-feet high galvanized poles with chains) adjacent the remaining Class 5 surface and the newly established wetland buffer. d.Wetland buffer signs at 100-foot intervals around both wetlands and at 25-foot intervals along the new fence. 4.Wetland Buffer Recommendations: a.Prior to issuance of a grading permit the following is required: 1)Plan showing the square footage of wetland buffer impacts (grading and building) beyond the 100-foot required buffers. 2)Plan showing the wetland buffer mitigation strategies equal 2 square feet of mitigation per 1 square foot of wetland buffer impact. 3)Plan showing the location of the removal of buckthorn and other nonnative species being proposed within the western wetland buffer. 4 Council Packet Page Number 166 of 198 Attachment 11 4)Fence plan to include the materials, height, and location. 5)Revised landscape plan to include: a)Detailed plan for nonnative plant removal and maintenance. b)Native seed mix or native plugs as necessary to fill in the areas on the north side of the eastern wetland (area called out as Zone 1A in the May 5 restoration plan) once the nonnative plants are removed. c)Detailed plan for new wetland buffers (areas called out as Zone 1A and Zone 2 in the May 5 restoration plan) including seed mix species and installation methods, and location and species of native plant plugs. d)Final landscape plan to be reviewed and approved by the Natural Resources Coordinator. 6)Wetland Buffer Sign Plan: Identify the location of wetland buffer signs to be installed along the approved wetland buffers. The signs should be placed every 25 feet on the east side of the Class 5 surface, adjacent the new wetland buffer (area called out as Zone 2 in the May 5 restoration plan) and 100 feet in all other areas of the approved wetland buffer. The City of Maplewood supplies wetland buffer signs identifying that no building, mowing, or grading should take place within the buffer. There is a $35 fee per sign. 7)Wetland Buffer Sign Installation: Install the wetland buffer signs prior to grading if feasible 8)Wetland Buffer Mitigation and Maintenance Agreement: Sign a wetland buffer mitigation and maintenance agreement with the City requiring that the applicant establish and maintain the required mitigation within the buffer for a three-year period. The City of Maplewood will draft the maintenance agreement once the wetland buffer mitigation plan is complete. 9)Submit a cash escrow or letter of credit to cover 150 percent of the wetland buffer mitigation. The City will retain the escrow for up to three years as outlined in the maintenance agreement to ensure the wetland buffer mitigation is established and maintained. 5 Council Packet Page Number 167 of 198 Attachment 11 Landscape Policies and Recommendations: Landscape Policies: Review of the overall landscape plan to ensure nonnative and invasive species are avoided, seed mix is appropriate for use in areas proposed, and plantings are climate resilient. Landscape Recommendations: Prior to issuance of a grading permit the final landscape plan to be reviewed and approved by the City’s Natural Resources Coordinator. 6 Council Packet Page Number 168 of 198 Attachment 12 MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, April 15, 2025 City Hall, Council Chambers 1830 County Road B East E.NEW BUSINESS 1.Design Review Resolution, Saint Paul Police Training Facility, 2621 Linwood Avenue East Elizabeth Hammond, Planner, gave the presentation. Deb Brandwick, Oertel Architects, and Commander Eric Kammerer, St. Paul Police Department, addressed the board and answered questions. Steven Olson (540 Deer Ridge Ln) addressed the board, citing concerns over the project. Boardmember Shankar moved to approve a design review resolution for constructing a training facility at 2621 Linwood Avenue East, subject to certain conditions of approval. A friendly amendment was added to reference to the date of the approved plans: March 18, 2025. DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 The City of Saint Paul Police Department has requested approval of a design review to construct a new training facility on the property at 2621 Linwood Avenue East. 1.02 The property located at 2621 Linwood Avenue East is legally described as: The west 600 feet of the South 525 feet of the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. PIN: 122822440002 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing, or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. April 15, 2025 1 Community Design Review Board Meeting Minutes Council Packet Page Number 169 of 198 Attachment 12 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly, and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures, and colors. 2.02 The community design review board reviewed this request on April 15, 2025, and voted to approve it. 2.03 The proposal meets the specific findings for design review approval. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: 1.If the city has not issued a building permit for this project, repeat this review in two years. 2.All fire marshal, city engineer, and building official requirements must be met. 3.Satisfy the requirements in the engineering review by Jon Jarosch, dated April 2, 2025. 4.Satisfy the requirements in the environmental review by Shann Finwall, dated April 2, 2025. 5.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6.The applicant shall install a stop sign at the property exit on Linwood Avenue. 7.Per city ordinance standards, all mechanical equipment and trash receptacles shall be screened from the view of all nearby residential properties or adjacent public streets. 8.Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b.Additional details to accompany the lighting plan: a description of each luminaire, including the manufacturer’s catalog cuts and drawings. c.An updated landscape plan as outlined in the environmental review. 9.The applicant shall complete the following before occupying the building: a.Replace any property irons that were removed because of this construction. April 15, 2025 2 Community Design Review Board Meeting Minutes Council Packet Page Number 170 of 198 Attachment 12 b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 10.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety, or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 11.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Boardmember Lamers. Ayes – All The motion passed. April 15, 2025 3 Community Design Review Board Meeting Minutes Council Packet Page Number 171 of 198 Attachment 13 MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, April 15, 2025 City Hall, Council Chambers 1830 County Road B East E.PUBLIC HEARING 1.Saint Paul Police Training Facility, 2621 Linwood Avenue East a.Conditional Use Permit Resolution b.Wetland Buffer Variance Resolution Elizabeth Hammond, Planner, gave the presentation and answered questions from the Commission. Chairperson Desai opened the public hearing. The following individuals addressed the commission regarding the project: Commander Eric Kammerer, St. Paul Police Department, 367 Grove Street, St. Paul Deb Brandwick, Oertel Architects, 1795 St. Claire Ave, St. Paul Marlys Howells, 566 Deer Ridge Ln S, Maplewood Jan Rydel, 2596 Linwood Ave E, Maplewood Mark Amon, 2570 Hillwood Dr E, Maplewood Bill Dorgan, 590 Deer Ridge Ln, Maplewood Sharon M Werner, 2552 Hillwood Dr E, Maplewood Jean Schuster, 557 Deer Ridge Ln S, Maplewood Chairperson Desai closed the public hearing. Commissioner Ige moved to approve a conditional use permit resolution for the Saint Paul Police Department’s Training Facility at 2621 Linwood Avenue East, subject to certain conditions of approval. CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 The City of Saint Paul Police Department has requested a Conditional Use Permit to build a new training facility on the property at 2621 Linwood Avenue East. 1.02 The property located at 2621 Linwood Avenue East is legally described as: The west 600 feet of the South 525 feet of the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. PIN: 122822440002 Section 2. Standards. April 15, 2025 1 Planning Commission Meeting Minutes Council Packet Page Number 172 of 198 Attachment 2.01 General Conditional Use Permit Standards. The City Ordinance states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1.On April 15, 2025, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission allowed everyone to speak and present written statements at the hearing. The Planning Commission recommended that the City Council approve this resolution. 2.On May 12, 2025, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: April 15, 2025 2 Planning Commission Meeting Minutes Council Packet Page Number 173 of 198 Attachment 13 1.All ground-mounted and roof-mounted mechanical equipmentand trash receptacles shall be screened according to the ordinance. 2.Adequate separation, buffering, and screening must be provided around the training facility and exterior training areas. If the city determines additional screening or buffering is required, the applicant shall ensure this is completed as notified by the city. 3.All construction shall follow the approved plans. The director of community development may approve minor changes. 4.The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 5.The city council shall review this permit in one year. 6.The applicant shall meet the conditions outlined in the design review resolution. Seconded by Commissioner Yang Ayes – All The motion passed. Commissioner Ige moved to approve a wetland buffer variance resolution for a new training facility to be constructed at 2621 Linwood Avenue East. WETLAND BUFFER VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 The City of Saint Paul Police Department has requested a wetland buffer variance to build a new training facility on the property at 2621 Linwood Avenue East. 1.02 The property located at 2621 Linwood Avenue East is legally described as: The west 600 feet of the South 525 feet of the Southeast Quarter of the Southeast Quarter of Section 12, Township 28, Range 22, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. PIN: 122822440002 1.03 The site was originally developed and graded in approximately 1975, prior to the City’s wetland ordinance and wetland buffer requirements. The drive lane, tactical training buildings, storage building, and gravel pad extend into the 100-foot wetland buffers and are considered pre-existing nonconforming structures and encroachments. 1.04 The new development requires a 41-foot wetland buffer variance, wetland buffer averaging, and wetland buffer mitigation as required by the wetland ordinance. The new development will have grading to within approximately 53 feet of the eastern Manage A wetland for the extension of a utility line, parking stall, and septic system. Grading will come to within approximately 59 feet of the western Manage A wetland for building earthwork. Other portions of the new development will be located within the 75-foot minimum buffer. Section 2. Standards. April 15, 2025 3 Planning Commission Meeting Minutes Council Packet Page Number 174 of 198 J2, Attachment 13 2.01 Wetland Buffer Variance Standards. The City Ordinance states that the City Council must base approval of a variance on the following standards for approval. 1.Before the city council acts on a wetland ordinance variance, the Environmental and Natural Resources Commission and the Planning Commission will make a recommendation to the city council. The city shall hold a public hearing for the variance. The city shall notify property owners within 500 feet of the property for which the variance is being requested at least ten days before the hearing. 2.The city may require the applicant to mitigate any wetland, stream, or buffer alteration impacts with the approval of a variance, including, but not limited to, implementing one or more of the strategies listed in subsection 18-221(e)(4) (mitigation). 3.To approve a variance, the city council shall apply the findings for variance approval as required in Minnesota Statutes. 4.The applicant for a variance shall submit, with the variance application and any other required materials, a statement showing how the proposal would meet the findings for variance approval. Section 3. Findings. 3.01 The proposal meets the specific wetland buffer variance standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this wetland buffer variance request. 1.On April 15, 2025, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission allowed everyone to speak and present written statements at the hearing. The Planning Commission recommended that the City Council approve this resolution. 2.On April 21, 2025, the Environmental and Natural Resources Commission held a public meeting to discuss the proposal. The ENR recommended that the City Council _______ this resolution. 3.On May 12, 2025, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved plans. The director of community development may approve minor changes. 2.The applicant shall meet the conditions outlined in the design review resolution. Seconded by Commissioner Yang Ayes – All April 15, 2025 4 Planning Commission Meeting Minutes Council Packet Page Number 175 of 198 Attachment 13 This item will go to the city council on May 12, 2025. April 15, 2025 5 Planning Commission Meeting Minutes Council Packet Page Number 176 of 198 Attachment 14 MINUTES CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION Monday, April 21, 2025 7:00 P.M. 5.NEW BUSINESS a.St. Paul Police Training Facility, 2621 Linwood Avenue East – Wetland Buffer Variance Sustainability Coordinator Finwall presented the St. Paul Police Training Facility wetland buffer variance. Deb Brandwick, AIA, Principal – Senior Project Architect, Oertel Architects detailed the project. Ms. Brandwick stated that the use of the site is not expanding, but some of the existing facilities are being replaced and upgraded. There is no sanitary sewer accessible to the site at this time, so they are required to install a new septic system. Sergeant Lisa Kruse, St. Paul Police Department, coordinator of the training facility, stated that the Class 5 area is part of the long-range firing range. They would like to maintain the Class 5 because the area can get muddy. Additionally, people occasionally park on the surface and it is plowed in the winter on occasion. Marlys Howells, 566 Deer Ridge Lane, nearby neighbor to the property, expressed concern about the St. Paul Police Training Facility improvements. She stated that noise from the training facility has been a long-time issue. She recommends the City add conditions to the use to include limiting hours of operation from 9 a.m. to noon when children are in school and not to allow the use in the summer. The Environmental and Natural Resources Commission had the following comments and questions regarding the wetland buffer variance: Is the impervious surface increasing? Ms. Brandwick stated that they are maintaining the same square footage of impervious surface on the site. Is the St. Paul Police Department open to expanding the wetland buffer adjacent the Class 5 and wetland edge? Ms. Brandwick stated the St. Paul Police Department is willing to add native plants along the wetland adjacent the Class 5 surface but recommends the plants be short to ensure they don’t impact the firing range. There should be signage or a fence along the native plants adjacent the Class 5 to ensure no one parks on the native plants or that snow is not stored in that area. Additional native plants should also be planted on the north side of the eastern wetland where the area is mowed to the edge of the wetland. The buckthorn removal should be concentrated in the wetland buffer, not within the internal site where grading is already taking place. Council Packet Page Number 177 of 198 Attachment 14 Additional information is needed to assess the wetland buffer mitigation including square footage of overall mitigation including area of buckthorn removal and native planting versus area of impact to the wetland buffers, and how the new native plants will be protected along the Class 5 surface with a fence or additional signage. Commissioner Pearce-Saunders moved to table the St. Paul Police Training Facility wetland buffer variance in order for the applicant to submit additional wetland buffer mitigation details for review during the May ENR Commission meeting. Seconded by Commissioner Guell. Ayes – All The motion passed. 2 Council Packet Page Number 178 of 198 Attachment 14 MINUTES CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION Monday, May 19, 2025 7:00 P.M. 5.UNFINISHED BUSINESS a.St. Paul Police Training Facility, 2621 Linwood Avenue East – Wetland Buffer Variance Sustainability CoordinatorFinwall presented the St. Paul Police Training Facility wetland buffer varianceand additional wetland buffer mitigation strategies proposed since the April 21, 2025 Environmental and Natural Resources meeting. Deb Brandwick, AIA, Principal – Senior Project Architect, Oertel Architects answered questions from the Commission. Ms. Brandwick confirmed that buckthorn removal would still take place within the buffer on the westernwetland; the fence proposed is 3.5 feet high, made of galvanized steel poles with chains, and will be located along the Class 5 surface and the newly established wetland buffer on the eastern wetland; wetland buffer mitigation will equal 2 square feet of mitigation to 1square feet of impact; and theapplicants are receptive to planting native plugs to improve plant diversity along the north side of the eastern wetland once nonnative plants are removed. Commissioner Pearce-Saunders moved to approve the St. Paul Police Training Facility wetland buffer variance and mitigation strategies with the condition that native plugs be planted in key areas of the northern wetland buffer of the eastern wetland in order to improve plant diversity. Seconded by ChairpersonLates. Ayes – All The motion passed. Council Packet Page Number 179 of 198 J2, Attachment 15 ¤¤¤ ¤ Council Packet Page Number 180 of 198 J2, Attachment 15 ¤¤ ¤¤¤ Council Packet Page Number 181 of 198 J2, Attachment 15 ¤ ¤ Council Packet Page Number 182 of 198 J2, Attachment 15 ¤¤ Council Packet Page Number 183 of 198 J2, Attachment 15 ¤¤ Council Packet Page Number 184 of 198 J2, Attachment 15 ¤¤ Council Packet Page Number 185 of 198 J2, Attachment 15 Council Packet Page Number 186 of 198 J2, Attachment 15 ¤¤¤ Council Packet Page Number 187 of 198 J2, Attachment 15 ¤¤¤ Council Packet Page Number 188 of 198 J2, Attachment 15 ¤¤¤ Council Packet Page Number 189 of 198 J2, Attachment 15 Council Packet Page Number 190 of 198 J2, Attachment 15 ¤¤¤¤¤¤¤ ¤¤ Council Packet Page Number 191 of 198 J2, Attachment 15 ¤¤¤¤ ¤ Council Packet Page Number 192 of 198 J2, Attachment 15 ¤¤ Council Packet Page Number 193 of 198 J3 CITY COUNCILSTAFF REPORT Meeting Date June 23, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director Ordinance Amending Section 18-33 to Prohibit the Parking and Storage of AGENDA ITEM: Vehicles on Certain Areas Action Requested: MotionDiscussion Public Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: Code enforcement staff is proposing to amend the city’s nuisance code to require vehicles parked on residential properties to be stored on an approved hard surface regardless of the location within the property. Currently, vehicles are required to be parked on a hard surface in the front yard of a residential property and can be stored on unimproved surfaces in the side and rear yards of a property. Recommended Action: Motion to approve an ordinance amending Section 18-33 to prohibit the parking and storage of vehicles on certain areas. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Staff work to evaluate the city’s codes and procedures on a routine basis to ensure effective and efficient enforcement of the city’s code enforcement goals and expectations. Background: Code enforcement staff recently identified a concern with the city’s existing nuisance codes that allow residents to park and store vehicles on unimproved surfaces in the side and rear yards of residential properties. Staff are proposing to amend the city’s code to make it a public nuisance to park or store a vehicle on grass, unimproved areas, or other areas not consisting of a lawfully installed hard surface. This would apply to all areas of the property, not just the front yard, as currently applied. Council Packet Page Number 194 of 198 J3 Staff proposes this amendment to the current city code concerning vehicles stored or parked on residential properties to address environmental concerns related to vehicles currently located on unapproved surfaces in the side and rear yards of residential properties, particularly those that may be leaking hazardous liquids. Furthermore, staff believe this code amendment will help to better align the existing regulations with the community's standards and expectations regarding vehicle storage on residential properties throughout the city. Attachments: 1. An Ordinance Amending Section 18-33 of the Maplewood City Code to Prohibit the Parking and Storage of Vehicles on Certain Areas Council Packet Page Number 195 of 198 Attachment 1 ORDINANCE NO. ____ AN ORDINANCE AMENDING SECTION 18-33 OF THE MAPLEWOOD CITY CODE TO PROHIBIT THE PARKING AND STORAGE OF VEHICLES ON CERTAIN AREAS THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA ORDAINS AS FOLLOWS: Section 1. Section 18-33 of the Maplewood City Code is hereby amended to revise subdivision (23)as follows and add subdivision (26) (deletions are crossed out and additions are underlined): Sec. 18-33. – Nuisances affecting peace and safety. The following are declared to be nuisances affecting public peace and safety: *** (23)All other conditions, acts or things which are liable to cause injury to the person or property of anyone. This shall include but not be limited to the parking or storage of vehicles in the front yard of a residential property on grass, unimproved areas or areas without a hard surface. *** (26)The parking or storage of a vehicle, or any part of a vehicle, on grass, unimproved areas, or other areas not consisting of a lawfully installed hard surface. Section 2. This Ordinance shall be effective following its adoption and publication. Adopted by the City of Maplewood this ____ day of _______________, 2025. Marylee Abrams, Mayor Attest: Andrea Sindt, City Clerk Council Packet Page Number 196 of 198 J4 CITY COUNCIL STAFF REPORT Meeting Date June 23, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Mike Darrow, Assistant City Manager/Human ResourcesDirector PRESENTER:Mike Darrow, Assistant City Manager/Human Resources Director AGENDA ITEM: Boardsand CommissionsDiscussion Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: This is a discussion item to review how the City of Maplewood uses Boards and Commissions to gain public input. Staff will provide an overview of discussions with various boards and commissions over the past 45 days. Prior to final recommendations, additional discussions with board and commission members will be sought. Recommended Action: No action needed. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Background: In June 2024, the City Council held a discussion on community engagement strategies, including a review of the IAP2 Spectrum of Public Participation. The Council also explored the evolving role of task forces and committees as tools to address specific community issues. In March 2025, City staff conducted an internal review of Maplewood’s existing Board and Commission structure and presented preliminary findings to the City Council in April. Since then, staff has attended meetings of the Park Board, Planning Commission, Community Design Review Council Packet Page Number 197 of 198 J4 Board, and Environmental and Natural Resources Commission throughout May and June. Staff plans to attend the Historic Preservation Commission meeting in July. Key Takeaways and Proposed Next Steps: Board and Commission Recognition Distribute branded Maplewood T-shirts and name badges to all members - an easy, visible way to show appreciation. Host an annual dinner or event to recognize board and commission members, potentially as a lead-in to Fall Fest or National Night Out. These events would offer a great opportunity for the Mayor and Council to share updates on city priorities and initiatives. Board and Commission Recruitment To expand community involvement, the following outreach efforts are recommended: Set up informational tables at community events such as Fall Fest, National Night Out, and Trunk or Treat to promote board and commission opportunities and gather contact information from interested residents. Consider a smaller, less formal interview process, prior to a formal Council action. A potential informal interview could be conducted by the Mayor, staff liaison, a Council member and City Manager prior to a vote by the full Council. Term Limits With increased outreach in place, staff recommends introducing term limits in 2026. Training Board and Commission members have expressed interest in ongoing training. Staff proposes implementing annual training sessions, either integrated into regular meetings or conducted as a joint workshop for all members. Communication and Efficiency Staff recommends merging the Community Design Review Board (CDRB) into the Planning Commission over the course of a one-year transition. Next Steps City staff will provide updates to each board and commission over the summer and present a formal set of recommendations to the City Council in late August. Attachments: 1. None Council Packet Page Number 198 of 198