HomeMy WebLinkAbout2025-06-09 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 9, 2025
City Hall, Council Chambers
Meeting No. 11-25
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was
called to order at 7:00 p.m.by Mayor Abrams.
Mayor Abrams thanked the Fire & EMS Department for a successful Bike Rodeo and
talked about the informal survey that was held there for residents to give input on the
upcoming 2026 budget. Mayor Abrams also shared there will be budget reviews and
opportunities for residents to share comments at upcoming council meetings in August.
B. PLEDGE OF ALLEGIANCE
Piper and Leo Mainka led the council in the pledge of allegiance.
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Chonburi Lee, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to council presentations:
National Night Out
Recognition Plaques from the St Paul Hmong Alliance Church
New Business, Daiso
Councilmember Lee moved to approve the agenda as amended.
Seconded by Councilmember Cave Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. May 27, 2025 City Council Workshop Meeting Minutes
Councilmember Juenemann moved to approve the May 27, 2025 City Council Workshop
Meeting Minutes as submitted.
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Seconded by Councilmember Cave Ayes – All
The motion passed.
2. May 27, 2025 City Council Meeting Minutes
Councilmember Lee moved to approve the May 27, 2025 City Council Meeting Minutes
as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Sable gave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2. Council Presentations
National Night Out
Councilmember Juenemann shared National Night Out will be held August 5 and
registration is now open.
Budget Survey at the Bike Rodeo
Mayor Abrams asked Finance Director Rueb to explain the community engagement
survey held at the bike rodeo. Finance Director Rueb explained the community
engagement budget exercise and shared results of the survey.
Recognition Plaques from the St Paul Hmong Alliance Church
Mayor Abrams and Fire & EMS Chief Mondor shared that the St Paul Hmong Alliance
Church recognized the Maplewood Fire and Police Departments for efforts in helping
with the church’s summer kickoff event.
New Business, Daiso
Councilmember Lee shared the new Japanese bargain store, Daiso, opened last month
in the Birch Run shopping Center and encouraged residents to check it out.
3. Swearing-In Ceremony - Fire Department
Fire & EMS Chief Mondor addressed the council and introduced Firefighter/Paramedic
Tyler Orlando, Seth Miller, Ryan Hang, Wendy Mainka, Emma Johnson and
Firefighter/EMT Dedric Payne . City Clerk Sindt administered the oath before the pinning
of their badges.
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No action required.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Councilmember Cave moved to approve agenda items G1-G6.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Cave moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 912,663.69 Checks # 123171 thru # 123203
dated 5/27/25
$ 125,572.05 Checks # 123204 thru # 123230
dated 6/03/25
$ 493,419.45 Disbursements via debits to checking account
dated 5/19/25 thru 6/01/25
$ 1,531,655.19 Total Accounts Payable
PAYROLL
$ 755,961.860 Payroll Checks and Direct Deposits dated 05/23/25
$ 755,961.86 Total Payroll
$ 2,287,617.05 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Resolution to Maintain Statutory Tort Liability Limit
Councilmember Cave moved to approve the resolution to not waive the statutory tort
liability limits.
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Resolution 25-06-2408
RESOLUTION TO NOT WAIVE THE STATUTORY TORT LIMITS FOR
LIABILITY INSURANCE
WHEREAS, the League of Minnesota Cities Insurance Trust annually requests
member cities to make an election to waive or not waive the tort liability limit established
by Minnesota Statutes 466.04; and
WHEREAS, the City has three choices: to not waive the statutory limit, to waive
the limit but to keep insurance coverage at the statutory limit, and to waive the limit and
to add insurance to a new level;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Maplewood hereby elects to not waive the statutory tort liability limit established by
Minnesota Statutes 466.04.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Local Lawful Gambling Permit for Associated General Contractors of MN,
Keller Golf Course, 2166 Maplewood Drive
Councilmember Cave moved to approve and Local Lawful Gambling permit for
Associated General Contractors of MN for their event on August 1, 2025 at Keller Golf
Course, 2166 Maplewood Drive.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. 2025 Stump Grinding Contract
Councilmember Cave moved to approve the 2025 stump grinding contract with Hugo’s
Tree Care and direct the Mayor and City Manager to sign the contract.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Redevelopment Grant Program Agreements between the Minnesota
Department of Employment and Economic Development, the City of
Maplewood and Beacon Acquisition, LLC
Councilmember Cave moved to approve and authorize the mayor, city manager and city
clerk to execute the State of Minnesota Grant Contract Agreement between the
Minnesota Department of Employment and Economic Development and the City of
Maplewood, and the Subgrant Agreement between City of Maplewood and Beacon
Acquisition, LLC for a $101,375 Redevelopment Grant.
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. First Amendment of Metropolitan Livable Communities Act Pre-Development
Grant Agreement, Rice Street Gardens
Councilmember Cave moved to approve the First Amendment of Metropolitan Livable
Communities Act Pre-Development Grant Agreement with the Metropolitan Council and
authorize the mayor and city manager to execute the document.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Assisted Living Facility, 2615 Maplewood Drive
a. Conditional Use Permit Resolution
b. Design Review Resolution
Community Development Director Parr gave the staff report. Matt Frisbie, President with
Frisbie Companies, addressed council and provided further information.
Councilmember Lee moved to approve the conditional use permit resolution to construct
a new 32-unit memory care facility at 2615 Maplewood Drive.
Resolution 25-06-2409
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Matt Frisbie of Frisbie Companies has requested approval of a conditional
use permit to construct a 32-unit assisted living facility.
1.02 The property is located at 2615 Maplewood Drive and is legally described as:
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PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of
Ramsey, State of Minnesota, described as follows:
Parcel 1:
That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota
lying westerly of a line drawn parallel with and distant 50 feet westerly of Line
A described below. Except the east 455 feet of the west 715 feet of the north
203 feet of said Lot 8. Also except the west 260 feet of said Lot 8.
Parcel 2:
That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota
lying westerly of a line drawn parallel with and distant 50 feet westerly of Line
A described below. Except that part thereof lying westerly of a line drawn
from a point on the north line of said Lot 7 distant 200.00 feet east of the
northwest comer of said Lot 7 to the southwest comer of said Lot 7.
Parcel 3:
That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn
parallel with and distant 50 feet westerly of Line A described below and that
lies northerly of a line described as follows: Commencing at a point on the
north and south center line of Section 9, Township 29 North, Range 22 West
in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of
the South 66 feet of said Lot 6; running thence in a southeasterly direction to
a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south
of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's
Garden Lots, according to the plat thereof on file and of record in the office of
the Register of Deeds, in and for the County of Ramsey.
Line A:
Beginning at a point on the north line of Section 9, Township 29, Range 22,
Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer
thereof; thence run southerly at an angle of 90 degrees with said north
section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute
curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet;
thence on tangent to said curve for 125.26 feet; thence deflect to the right on
a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04
seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet;
thence deflect to the right on a 02 degree 30 minute curve (delta angle 16
degrees 29 minutes 30 seconds) for 659.67 feet and there terminating.
(Abstract Property).
Section 2. Standards.
2.01 City Ordinance Section 44-46 requires a Conditional Use Permit for assisted
living facilities.
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2.02 General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional Use
Permit on the following nine standards for approval.
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities
or services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
4.01 The City conducted the following review when considering this conditional
use permit request.
1. On May 20, 2025, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent
notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written
statements. The planning commission recommended that the city council
approve this resolution.
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2. On June 9, 2025, the city council discussed this resolution. They
considered reports and recommendations from the planning commission
and city staff.
Section 5. City Council
5.01 The city council hereby approves the resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1. All construction shall follow the approved plans, date-stamped May 6,
2025. The director of community development may approve minor
changes.
2. The proposed construction must be substantially started within one year
of council approval, or the permit shall become null and void.
3. The city council shall review this permit in one year.
4. A parking waiver is approved. The project will provide 28 surface spaces.
If a parking shortage develops, the city council may require the
construction of additional parking spaces.
Seconded by Councilmember Juenemann Ayes – Mayor Abrams
Councilmember Cave
Councilmember Juenemann
Councilmember Lee
Nays – Councilmember Villavicencio
The motion passed.
Councilmember Cave moved to approve the design review resolution to construct a new
32-unit memory care facility at 2615 Maplewood Drive.
Resolution 25-06-2410
DESIGN REVIEW RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Matt Frisbie of Frisbie Companies has requested approval of design review to
construct a 32-unit assisted living facility.
1.02 The property is located at 2615 Maplewood Drive and is legally described as:
PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of
Ramsey, State of Minnesota, described as follows:
Parcel 1:
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That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota
lying westerly of a line drawn parallel with and distant 50 feet westerly of Line
A described below. Except the east 455 feet of the west 715 feet of the north
203 feet of said Lot 8. Also except the west 260 feet of said Lot 8.
Parcel 2:
That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota
lying westerly of a line drawn parallel with and distant 50 feet westerly of Line
A described below. Except that part thereof lying westerly of a line drawn
from a point on the north line of said Lot 7 distant 200.00 feet east of the
northwest comer of said Lot 7 to the southwest comer of said Lot 7.
Parcel 3:
That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn
parallel with and distant 50 feet westerly of Line A described below and that
lies northerly of a line described as follows: Commencing at a point on the
north and south center line of Section 9, Township 29 North, Range 22 West
in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of
the South 66 feet of said Lot 6; running thence in a southeasterly direction to
a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south
of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's
Garden Lots, according to the plat thereof on file and of record in the office of
the Register of Deeds, in and for the County of Ramsey.
Line A:
Beginning at a point on the north line of Section 9, Township 29, Range 22,
Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer
thereof; thence run southerly at an angle of 90 degrees with said north
section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute
curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet;
thence on tangent to said curve for 125.26 feet; thence deflect to the right on
a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04
seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet;
thence deflect to the right on a 02 degree 30 minute curve (delta angle 16
degrees 29 minutes 30 seconds) for 659.67 feet and there terminating.
(Abstract Property).
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review
board make the following findings to approve plans:
1. That the design and location of the proposed development and its
relationship to neighboring, existing or proposed developments and
traffic is such that it will not impair the desirability of investment or
occupation in the neighborhood; that it will not unreasonably interfere
with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or congestion.
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2. That the design and location of the proposed development are in
keeping with the character of the surrounding neighborhood and are not
detrimental to the harmonious, orderly and attractive development
contemplated by this article and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide
a desirable environment for its occupants, as well as for its neighbors,
and that it is aesthetically of good composition, materials, textures and
colors.
Section 3. City Action
3.01 The above-described site and design plans are hereby approved based on
the findings outlined in Section 3 of this resolution. Subject to staff approval,
the site must be developed and maintained in substantial conformance with
the design plans date-stamped May 6, 2025. Approval is subject to the
applicant doing the following:
1. If the city has not issued a building permit for this project, repeat this
review in two years.
2. All fire marshal and building official requirements must be met.
3. Satisfy the requirements set forth in the engineering review authored by
Jon Jarosch, May 12, 2025.
4. Satisfy the requirements set forth in the environmental review authored
by Shann Finwall, dated May 13, 2025.
5. The applicant shall obtain all required permits from the Ramsey-
Washington Metro Watershed District.
6. All ground-mounted and roof-mounted mechanical equipment shall be
screened according to the ordinance.
7. Any identification or monument signs for the project must meet the city's
sign ordinance requirements and be designed to be consistent with the
project's building materials and colors.
8. Prior to the issuance of a building permit, the applicant shall submit for
staff approval the following items:
a. The applicant shall provide the city with a cash escrow or an
irrevocable letter of credit for all required exterior improvements.
The amount shall be 150 percent of the cost of the work.
b. Submit a revised tree plan that preserves the two maple trees near
the north property line.
9. The applicant shall complete the following before occupying the building:
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a. Replace any property irons that were removed because of this
construction.
b. Provide continuous concrete curb and gutter around the parking lot
and driveways.
c. Install all required landscaping and an in-ground lawn irrigation
system for all landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks and trails.
10. If any required work is not done, the city may allow temporary
occupancy if:
a. The city determines that the work is not essential to public health,
safety or welfare.
b. The City of Maplewood holds the above-required letter of credit or
cash escrow for all required exterior improvements. If the building is
occupied in the fall or winter, the owner or contractor shall complete
any unfinished exterior improvements by June 1 of the following
year or within six weeks of occupancy if it is occupied in the spring
or summer.
11. All work shall follow the approved plans. The director of community
development may approve minor changes.
Seconded by Councilmember Juenemann Ayes – Mayor Abrams
Councilmember Cave
Councilmember Juenemann
Councilmember Lee
Nays – Councilmember Villavicencio
The motion passed.
2. 2026 Strategic Plan Review
City Manager Sable introduced the topic. Senior Administrative Manager Knutson gave
the presentation. Council discussed the agenda item and provided opinions. City
Manager Sable added additional information.
No Action Required.
K. AWARD OF BIDS
None
L. ADJOURNMENT
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Mayor Abrams adjourned the meeting at 8:07 p.m.
Andrea Sindt, City Clerk
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