HomeMy WebLinkAbout09/13/2007
AGENDA
CITY OF MAPLEWOOD
COMMUNITY DESIGN REVIEW BOARD
Thursdav, September 13, 2007
6:00 P.M.
Council Chambers. Maplewood City Hall
1830 County Road BEast
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes: August 28, 2007
5. Unfinished Business: None Scheduled
6. Design Review:
a. The Shores Landscape/Tree Preservation Plan Review (Located at the old Sl.
Paul Tourist Cabin Site at 940 Frost Avenue)
b. Premier Bank Second Story Addition (2866 White Bear Avenue)
7. Visitor Presentations:
8. Board Presentations:
a. September 10, 2007, City Council Report
9. Staff Presentations:
10. Adjourn
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA
TUESDAY, August 28,2007
I. CALL TO ORDER
Chairperson Olson called the meeting to order at 6:00 p.m.
II. ROLL CALL
Board member John Demko
Vice-Chairperson Matt Ledvina
Chairperson Linda Olson
Board member Ananth Shankar
Board member Matt Wise
Present
Absent
Present
Absent
Present
Staff Present:
Tom Ekstrand, City Planner
III. APPROVAL OF AGENDA
Board member Wise moved to approve the agenda.
Board member Demko seconded.
Ayes - Demko, Olson, Wise
The motion passed.
IV. APPROVAL OF MINUTES
Approval of the CDRB minutes for July 24,2007.
Board member Olson moved to table approval of the minutes of June 12, 2007 until the next
meeting.
Board member Demko seconded.
Ayes - Demko, Olson, Wise
The motion passed.
V. UNFINISHED BUSINESS
None scheduled
VI. DESIGN REVIEW
a. Regents Senior Housing (Legacy Village - Kennard Street and Legacy Parkway)
Tom Ekstrand, City Planner, introduced the proposal. The proposal is a revision to an already
approved PUD. The applicant, the Hartford Group, is requesting that the city approve the
proposed increase in the number of units from 120 to 150 units. The applicant also requested
a reduction in the unit size of the memory care and intensive care units from 580 to 400 square
feet. The Planning Commission approved a reduction in the units to 490 square feet. The
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applicant is proposing changes to the architecture of the building and the landscaping. Mr.
Ekstrand went over the proposed changes. City Staff recommends approval of the revisions to
the architecture of the proposal and the landscaping.
Chairperson Olson asked how this project compared with The Shores on Frost Avenue, which
was approved at the August 13 city council meeting.
Mr. Ekstrand stated that this proposal is smaller than The Shores, which has 180 units. This
proposal provides similar services but has different ratios of those services. The Regents
proposal also has a larger parking ratio.
Chairperson Olson asked if there are similar common areas and amenities provided as
proposed for The Shores facility.
Mr. Ekstrand stated that The Regents provides some similar amenities and common areas, but
not as many.
Chairperson Olson asked if this project was originally proposed as three story building, not as
a four story building as it is now.
Mr. Ekstrand stated that The Regents has always been presented as a four story building.
Board member Wise stated that after a discussion with Mr. Ekstrand prior to this meeting, he
agrees that senior housing units do not necessarily need as many parking spaces as a single-
family complex. However, with the possibility of having parking spaces reserved for the
adjacent Sculpture Garden, he is concerned that there may not be enough parking.
Board member Wise requested clarification on the access points of the site for the residents,
compared to the previous proposal.
Mr. Ekstrand stated the access points are the same as previously proposed.
Board member Demko questioned which spaces would be reserved for the park and if the park
has any other parking available.
Mr. Ekstrand showed on a map where the spaces would probably be. The Sculpture Garden
only has street parking.
Chairperson Olson asked what the city's position is on managing the Sculpture Garden and if it
is still a possibility.
Mr. Ekstrand stated that it is already in existence and the city is waiting on more funding to add
more sculptures.
Chairperson Olson stated she is concerned about the pervious surface. She is also
disappointed in the lack of accessible housing for healthy seniors and amenities in terms of
park space or play space for this area.
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Board member Wise asked if this building would obstruct the adjacent residents' current view
of anything significant to the east.
Mr. Ekstrand stated the residents to the west of the site will lose their view of the sculpture
garden. However, this building was approved as part of the plan for the area and has always
been approved as a four story building.
The board members discussed the sidewalk connections in the Legacy Village area.
Frank Janes of the Hartford Group addressed the board. Mr. Janes went over the different
types of common areas and amenities of the proposed building. Mr. Janes discussed the
parking concerns. From experience with the Regents Senior Facility currently existing in
Burnsville, the proposed number of parking spaces will be more than sufficient for the
proposed facility in Maplewood. The parking ratio in Burnsville is .6 of the number of units;
where as the ratio for The Regents in Maplewood is .9. There is an agreement with the city,
which will be finalized and recorded, which will provide 6 parking spaces for the use of the
Sculpture Garden. Proper signage for this parking will be installed to notify the public that
these parking spaces are available. The library is also on the other side of the park, which may
provide parking areas as well. Also, 30 of the proposed units will be intensive care and
memory care units, which will house residents that cannot drive.
Chairperson Olson asked how many staff will be working at any time.
Mr. Janes stated that there may be 4-5 staff members working overnight, 11-15 staff members
during the daytime hours, and around 30 staff members on duty for a short period of time
during shift changes.
Chairperson Olson stated some concern that 4-5 staff members overnight may not be
sufficient.
Mr. Janes stated that the independent and the assisted living may not need as much
assistance overnight. The memory care and intensive care units will need more staff attention.
Mr. Janes addressed concerns about the density of the site. He asked that the board keep in
mind that Legacy Village was designed as a whole and that there is a 9 acre park next to the
site.
Chairperson Olson requested to look at the samples of the materials proposed for this facility.
Mr. Janes provided the samples to the board and went over them.
Pat Sarver, the director of Architecture from the Hartford Group addressed the board. He
stated that the original proposal had the whole building be four stories across. The revised
proposal attempts to incorporate four separate family type wings and is two stories. The
architecture reflects this and the center entrance separates those four wings. Instead of
appearing as one large building, it appears as a series of buildings. He then went over
architectural details.
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Board member Wise asked why there is such a strong comparison to the facility in Burnsville,
as it is only three years old. Does the developer have other experience with this type of
facility?
Mr. Sarver stated The Regents in Maplewood is so strongly compared to the Regents in
Burnsville because they are almost identical, in terms of provided services. Hartford Group has
also developed other similar facilities that add to their experience.
Board member Wise asked what industry standards dictate for parking needs for these types
of facilities.
Mr. Sarver stated that an independent unit includes 1 meal a day, which is included in the rent,
and the availability of services of nursing care, cleaning, cooking, etc. This is a step up from a
conventional senior apartment complex. Assisted living provides a higher level of care. This
type of facility provides much more specialized services than a traditional senior apartment
complex. The developer relies on consultants to provide them with information on what the
current market needs are and what services will best fit their needs. The developer and the
consultants are confident that there will be more than enough parking spaces provided.
Board member Wise stated that the city needs to gather information on what industry
standards are and needs to be satisfied in these types of developments.
Mr. Sarver stated that at the last planning commission meeting the commission advised the
city council to direct staff to start researching senior housing facilities to possibly write city
ordinances that address unit size and parking needs.
Chairperson Olson asked how many 2 bedroom units will be available.
Mr. Sarver stated there are of the 120 assisted and independent units, there is a 70% to 30%
split.
Chairperson Olson asked for clarification on the types of amenities available.
Mr. Sarver stated that the amenities include a dining room, a lounge in each wing on each
floor, TV lounge, chapel, a billiards room, a card room, a gift shop with basic items, a movie
room, a salon and spa space, etc.
Chairperson Olson stated that other similar developments have been approved recently with
similar parking ratios. She is comfortable with parking reduction. Chairperson Olson stated that
the vinyl siding should be replaced with hardy board.
Patrick Sarver, the landscape architect with Hartford Group, addressed the board. Mr.
Sarver went over the landscape plan.
Chairperson Olson discussed the proposed locations of the rain gardens in comparison to the
previous proposal.
Mr. Sarver stated that the new proposal exceeds the rainwater garden requirements.
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Chairperson Olson asked if any utilities would be exposed on the exterior of the building.
Mr. Sarver said there would not be any utilities exposed.
Chairperson Olson questioned deliveries made to the proposed facility and where the truck
access would be located.
Mr. Sarver explained where the truck deliveries would be made. This are would accommodate
moving trucks, delivery trucks, etc. There is also direct access to the freight elevator and the
commercial kitchen area from this entrance.
The board questioned what types of lighting fixtures are proposed and how the lighting will
affect the surrounding homes.
Mr. Sarver stated that the lighting fixtures are similar to the other developments in the Legacy
Village area.
Chairperson Olson motioned to approve the revised plans date-stamped Juno 15 August 20,
2007 for the Regent at Legacy Village. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Before getting a building permit, the applicant shall revise the plans or do the following
for staff approval:
. Enter into a cross-easement agreement with the city for the shared parking spaces for
the use of the city's abutting sculpture park. This agreement shall be prepared by the
city attorney and shall require that the developer of the senior complex be responsible
for driveway maintenance and snowplowing. This agreement shall be subject to the
requirements of the director of public works.
. Provide the city with cash escrow or an irrevocable letter of credit for the exterior
landscaping and site improvements.
. Meet all requirements of the engineering report by Jon Jarosch dated July 5, 2007.
. Meet all requirements of the fire marshal and building official.
. Provide engineered plans to the building official for all retaining walls that exceed four
feet in height as measured from the bottom of the footing. All retaining walls that are
four feet tall or taller shall have a protective fence or guardrail on top.
. Provide a site and design plan for the screening of any trash and recycling containers if
they would be kept outside. Should a trash enclosure area be proposed in the future, it
shall not be placed in any parking space.
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. Provide a screening plan for any exterior utility meters, if there would be outside meters,
subject to the requirements of the community design review board.
. Provide sidewalks to the existing trails and public sidewalks as required by the original
PUD approval. The location of these sidewalks is dependent upon the location of exits
from the building.
3. Before getting a certificate of occupancy, the applicant shall:
. Comply with or complete all aspects of these plans or any required revisions.
. Provide in-ground lawn irrigation as shown on the plans.
. Install traffic and address signs, subject to staff approval.
. Install wetland-protection buffer signs around the west side of the abutting wetland area.
4. The community design review board shall review major changes to these plans. Minor
changes may be approved by staff.
5. The vinvl sidinq shall be substituted with Hardv Board cementitious sidinq.
6. The six Sculpture Park parkinq spaces shall be siqned accordinqlv subiect to staff
approval.
Board member Wise seconded the motion.
Ayes - Demko, Olson, Wise
The motion passed.
b. Lexus Parking Lot Expansion (1245 County Road D)
Mr. Ekstrand introduced the proposal. The applicant, the Ryan Companies, is requesting
approval of plans to enlarge the parking lot of the recently completed Lexus Service Center
currently located on 1245 County Road D. The proposed parking lot expansion would be
located between the Lexus building and the new Maplewood Market Place retail center to the
south. The proposed parking lot is a permitted use since it would only be used as a parking lot
for customer cars and inventory parking.
City staff recommends approval of this proposal with revisions to the landscaping.
Dan Elenbas, the civil engineer with Ryan Companies, address the board. He stated that
the project's landscape architect was unable to attend this meeting.
Mr. Elenbas clarified the slope of the area adjacent to County Road D, proposed as "no
d istu rbed".
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Chairperson Olson stated that staff's recommendation of adding trees to this slope would add
to the site. Other vegetation would make a nice addition as well. The weeds need to be
removed in order to prevent spreading.
Mr. Elebas stated that any area that is disturbed during the process of paving will be replanted
with sod; therefore, no seeding will take place with any weeds in the mix.
Chairperson Olson requested to see the grading plan with contour lines.
Mr. Elebas stated that the area of question cannot be safely mowed because of the steepness
of the slope.
Chairperson Olson confirmed that the parking surface would be impervious. She asked for
clarification on the how the drainage would be maintained.
Mr. Elenbas stated that the percent of impervious surface is less what was originally proposed
when the regional pond was designed for this development.
Chairperson Olson asked if impervious surfaces were considered.
Mr. Elenbas said that impervious parking surfaces were considered but it is cost prohibitive
because of the freeze-thaw cycle.
Chairperson Olson gave examples of a successful lot that does have a pervious parking
surface.
Mr. Ekstrand stated there is an existing pond that was designed as a regional pond to catch
the runoff of the area as well as this site.
Chairperson Olson requested that the applicant reconsider the use of pervious surfaces.
Mr. Elenbas stated that they are working with public works staff and devised a plan to provide
infiltration through the perforated storm system, which would essentially act the same as a
pervious surface.
Board member Demko questioned the lighting hours of the parking lot.
Mr. Elenbas stated that the lighting photometrics for this proposal are designed for security
lighting only. The fixtures are designed not to spill light into the neighboring area.
Board member Wise stated that he agrees that additional trees or other vegetation needs to be
added to the un-maintained area adjacent to County Road D in order to prevent the spread of
weeds and to be more aesthetically pleasing.
The board discussed the possibility of a need to screen the parking lot with trees and
vegetation because of the residential housing across County Road D.
Board member Wise stated that the vegetation on this site should mirror the types of
vegetation on the other side of County Road D.
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Mr. Ekstrand added that the boulevard area should be maintained, however, it is not expected
to mow the slope.
The board discussed the use of specific types of vegetation.
Mr. Ekstrand suggested that the wording be phrased as, "The weeds on the steep slope on the
side of County Road D shall be removed and this slope replanted with prairio gr:Jss or :In
:Jccopt:Jblo sust:Jin:Jblo typo of grass an alternative material acceptable to staff."
Board member Wise motioned to approve the plans date-stamped July 27, 2007 for the
expansion of the parking lot for the Lexus Auto Service Building located at 1245 County Road
D. Approval is subject to the applicant complying with the following conditions:
1. Repeating this review if construction on the proposed parking lot has not begun within two
years of this approval.
2. Submittal of a revised landscaping plan for staff approval prior to obtaining a permit which
includes the following:
. The weeds on the steep slope on the side of County Road D shall be removed and this
slope replanted with prairio gr:Jss or an accopt:Jblo sust:Jinablo typo of gr:Jss an
alternative material acceptable to staff. The seed mix shall be subject to the approval of
the city's naturalist at staff's discretion. The plantinqs alonq County Road D shall
include trees and shrubs in plans to be submitted and approved by city staff. The
applicant shall sod and keep the boulevard mowed along the County Road D frontage,
though the slope with a sustainable grass may be un-mowed.
. The top of this slope along the street edge shall be planted with a row of trees like those
the Lexus Service Center has at the top of the hill along County Road D. These trees
shall be placed at the same spacing from the Lexus Service Center site to the driveway
entrance to the proposed parking lot.
. The river-rock edges along the entrance drive should be planted with trees placed at 30
feet on center to enhance this driveway into the Lexus Service Center site.
3. Before getting a permit to build this parking lot, the applicant must provide staff with cash
escrow to guarantee the installation of landscaping and other site elements. The amount of
this escrow shall be 1 % times the cost of doing this work.
4. Compliance with the requirements in the city's engineering report by Erin Laberee dated
August 13, 2007.
5. The parking lot shall have continuous concrete curbing and be striped according to the site
plan.
Board member Demko seconded the motion.
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Ayes - Demko, Olson, Wise
The motion passed.
VII. VISITOR PRESENTATIONS
No visitors presentation.
VIII. BOARD PRESENTATIONS
a. August 13, 2007, City Council Report
Chairperson Olson did attend the city council meeting. The items discussed included The
Shores development on Frost Avenue, which was approved.
IX. STAFF PRESENTATIONS
a. Reschedule September 11, 2007, CDRB Meeting due to Primary Elections
This meeting is scheduled for the same day as Primary Elections. The meeting is rescheduled
for September 13, 2007.
b. Representation at the September 10, 2007, City Council Meeting - item to be
discussed include Regents Senior Housing.
Board member Wise stated he will be able to attend the city council meeting on September 10,
2007. The items to be discussed include The Regents in Legacy Village.
X. ADJOURNMENT
The meeting was adjourned at 8:02 p.m.
For complete coverage of the meeting, one can purchase
a DVD copy of the meeting from City Hall for $5.
MEMORANDUM
TO:
FROM:
SUBJECT:
APPLICANTS:
LOCATION:
DATE:
Greg Copeland, City Manager
Shann Finwall, AICP, Planner
The Shores Tree Preservation and Landscape Plan Review
Bart Montanari of Dabar Development
940 Frost Avenue - the old St. Paul Tourist Cabin site
Sept. 6, 2007 for the Sept. 13 Community Design Review Board Meeting
BACKGROUND
Bart Montanari of Dabar Development is proposing to redevelop the 7.03 acre St. Paul Tourist
Cabin site (940 Frost Avenue) with a senior housing development to be called The Shores
(previously to be called Lake Phalen Estates). The development will consist of 180 units of senior
housing in a four-story building with underground parking. There will be 20 memory care units,
45 assisted living units, 15 transitional care suites, and 100 market rate senior apartments. The
Shores development will be the first redevelopment project within the Gladstone Neighborhood
Redevelopment area.
On July 24, 2007, the community design review board (CDRB) reviewed the Shores'
development plans and recommended approval to the city council with several conditions.
On August 13, 2007, the city council reviewed the Shores' land use permits and development
plans and approved the project. However, based on extensive grading and tree preservation
changes required during the review, the city council required that the applicant submit revised
shoreland screening, grading and drainage, tree preservation, and landscape plans to the CDRB
for approval.
DISCUSSION
Conditions of Approval
The city council, in its approval of the project, required that the applicant submit revised shoreland
screening, grading and drainage, tree preservation, and landscape plans which reflect the
following:
Shoreland Screening: Detail of south elevation from the center of Lake Phalen showing
compliance with shoreland screening requirements (code requires that the building be at
least 80 percent screened from the lake).
Grading:
a. The revised grading plan shall preserve the large specimen cottonwood tree
(heritage tree) located on the north side of the property, adjacent Frost Avenue
(48-inch tree).
b. Revision to the grading plan showing that the most easterly retaining wall is shifted
to the west to make every effort to preserve the three specimen oak trees and
other significant trees in the area.
c. Revision to the grading plan shifting the retaining wall located on the north side of
the wetland to the north, toward the building, to make every effort to preserve
significant trees in this area.
d. The applicant shall work closely with the city engineering department to reduce the
size or quantity of rainwater gardens needed on the site in an attempt to reduce
grading and ultimately preserve trees.
e. The applicant shall work closely with the city engineering department to reduce the
amount of grading needed along the Frost Avenue and East Shore Drive property
lines in an attempt to preserve trees and screen the property from these streets.
Tree Preservation: Tree preservation plan shall maximize preservation of the
significant/specimen trees on the site.
Landscape:
a. Additional plantings in front of the loading dock.
b. The location of all proposed ground mechanical units which are screened by
landscaping.
c. The installation of underground irrigation for the landscaped areas. The applicant
should explore the use of conservation sensor sprinkler devices which will shut off
when it is raining.
d. The planting of 25-foot-high evergreen trees along the east property line (adjacent
East Shore Drive) to ensure screening of the building from residential properties to
the east.
e. Rainwater garden plantings based on any grading changes. Rainwater gardens to
be reviewed and approved by the city's naturalist prior to issuance of a building
permit.
Shoreland Screeninq
The Shores development is located within the Shoreland Overlay District for Lake Phalen. Within
this district, a structure must be designed to be at least 80 percent screened (under summer
conditions) from public waters and adjacent shorelands. This can be accomplished through the
design of the structure, use of vegetation, topography, increased setbacks, color or other means.
Originally the screening would have been difficult based on the construction of a large infiltration
pond on the south side of the property. The construction of that pond would have required the
removal of several large trees. The revised grading plan (Attachment 3), however, shows the
removal of the pond and the preservation of those trees. In addition to saving trees in this area,
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the revised landscape plan (Attachment 7) calls for several 15 to 25 foot high evergreen trees to
be replanted along the southeast corner of the building. Based on these revisions, the applicant's
architect compiled an elevation of the structure as viewed from the center of the lake (Attachment
10). With the preservation of the trees, the planting of new trees, and the proposed setback of
the structure at more than 400 feet from Lake Phalen water's edge, the structure will meet the
city's Shoreland Overlay screening requirements.
Gradina/Drainaqe
The applicant's engineer worked with city staff and consultants on reducing the size and quantity
of rainwater gardens and infiltration ponds on the site. The revised grading and drainage plan still
requires a thorough review by the city's engineering department prior to issuance of a grading
permit. However, preliminary review shows that the reduction in these structures will still provide
the needed rate control and water quality treatment for the site. In addition, the reduction of these
structures and relocation of retaining walls has allowed the applicant to preserve trees as
required in the above-mentioned city council conditions.
Tree Preservation
The city's tree preservation ordinance describes a significant tree as a hardwood tree with a
minimum of 6 inches in diameter, an evergreen tree of 8 inches in diameter, and a softwood tree
of 12 inches in diameter. A specimen tree is defined as a healthy tree of any species which is 28
inches in diameter or greater. Specimen trees are also considered significant trees. The tree
preservation ordinance requires any significant tree removed to be replaced based on a tree
mitigation schedule. The schedule takes into account the size of a tree and bases replacement
on that size. In essence, it penalizes developers for removing larger trees by requiring a greater
amount of replacement for those trees.
There are 246 significant trees on the property (3,883 total caliper inches). Of those trees, five
are considered specimen trees (including a large 48-caliper-inch cottonwood tree located on the
north side of the property near Frost Avenue). The original plan called for the removal of 2,946
caliper inches (174 significant trees - 79 percent). With that plan, the tree preservation ordinance
would have required the applicant to replace a total of 2,469 caliper inches of trees (988 trees
that are 2.5 caliper inches in size). The revised tree preservation plan (Attachment 5) calls for the
removal of 1,794 caliper inches (121 significant trees - 53 percent). With the revised plan, the
developer must replace a total of 705 caliper inches of trees (282 trees).
The revised plans show the applicant preserving 26 percent more trees than the original plan
including the preservation of all five specimen trees (trees over 28 caliper inches). This is a vast
improvement over the original plan and meets the above-mentioned city council conditions.
Landscapinq
Screening from East Shore Drive
The revised landscape plan (Attachment 7) shows the transplanting of 22 mature evergreen trees
(15 to 25 feet high) along the east property line. This was a city council condition of approval to
ensure screening of the building from residential properties to the east. The screening
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requirement appears to have been accomplished on the south side of the driveway, but not on
the north side.
It should be noted that most of the significant trees on the north side of the driveway along the
east property line will be preserved and will provide screening. However, staff recommends that
the applicant revise the landscape plan to show additional mature evergreen trees be
transplanted on the north side of the driveway, along the east property line. It appears that there
is room to transplant approximately eight to ten mature evergreen trees on the east side of the
wetland in this location.
Replacement Trees
Based on the city's tree replacement guidelines, staff's preliminary analysis shows the revised
landscape plan will replace 342 to 476 caliper inches of replacement trees. This is 403 to 269
caliper inches less than the required 705. Further staff analysis will be required after any
landscape modifications proposed by the board and prior to issuance of a grading permit.
After any board modifications to the landscape plan (namely the addition of the mature evergreen
trees mentioned above) if the developer is unable to plant the required number of replacement
trees on the property the tree preservation ordinance allows for the developer to pay into a tree
replacement fund at $60 per caliper inch. These trees could be planted along Frost Avenue and
East Shore Drive as part of the city's efforts to streetscape this area.
Loading Dock Screening
The revised landscape plan shows a landscape detail for the north side of the loading dock
including the planting of 17 junipers and 21 spirea. This was a city council condition of approval
to ensure screening of the loading dock from the street, in addition to the screening provided by
the proposed 6-foot-high stone fence. Staff recommends that the applicant submit a revised
loading dock landscape detail showing that all junipers are planted on the north side of the
loading dock fence, rather than the south side, for staff approval prior to issuance of a grading
permit.
Mechanical Units
The city council required that the applicant submit a revised landscape plan showing any
proposed ground mechanical units, with all units screened by landscaping. The revised
landscape plan does not show ground mechanical units. Therefore, staff recommends that the
applicant submit a revised landscape plan showing these details for staff approval prior to
issuance of a grading permit.
Underground Irrigation
City code requires underground irrigation for all landscaped areas. In addition, the city council
requested that the applicant explore the use of conservation sensor sprinkler devices which will
shut off when it is raining. The irrigation plan submitted shows the location of sprinkler heads to
cover the landscaped areas and also calls for the installation of rain sensors, which meets the
requirement.
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Rainwater Garden Plantings
The applicant submitted revised rainwater garden plantings based on the grading changes.
Virginia Gaynor, city naturalist, reviewed the plans and has the following comments:
The plan shows native seeding near the rain garden in the northwest corner. Because
this area is close to the boulevard and the fact that natives take so long to establish, the
area should be planted with native plugs or pots (not seed) or seeded with turf grass. In
addition, it is not clear how far the native seeding goes south of this area. If the seeding
continues south along the trail, a shorter seed mix would be more appropriate. At times it
is appropriate to have trails through tall grass prairie plantings, but it would seem that
these residents would be more comfortable with a shorter native mix or seeded with turf
grass along the trail. If native seeding is done, the city needs to see notes for the
establishment of that area including site preparation, installation, planting year
maintenance, and the first 2-3 year's maintenance.
Aspens will begin to spread. This will become a maintenance issue in the long rain
garden behind the building and in the wetland near the entrance. These should be
replaced with a non-invasive tree species such as swamp white oak, river birch, etc.
Staff recommends that the applicant continue to work with the city naturalist on necessary
revisions to the rainwater gardens prior to issuance of a grading permit.
Plat Condition
City staff added, and the city council adopted, a condition to require the developer to submit
verification that the Shores plat had been recorded prior to issuance of a grading or building
permit. It was pointed out after city council approval, however, that the property is already platted
as one lot and that the platting of the land was only requested by the developer to redefine the
western property line, adjacent Parkview Court Apartments. The redefinition was approved
administratively last year by the city in order to straighten out the property line and eliminate slight
property encroachments from the apartments onto the Shore's property. For this reason, and to
ensure that a grading or building permit can be issued in a timely manner, city staff recommends
that this condition be removed from the design review board conditions.
RECOMMENDATION
Approve the plans date stamped April 19, 2007; and the landscape plan. landscape details,
rainwater qarden details, tree preservation plan, tree list, irrioation plan and colored elevation of
buildino from the center of Lake Phalen (shoreland screeninq) which are all date stamped
Auqust 23, 2007 for the 180-unit, four-story Shores senior housing development to be located at
940 Frost Avenue. Approval is subject to the applicant doing the following:
a. Repeat this review in two years if the city has not issued a building permit for
this project.
b. Prior to issuance of a grading or building permit, the applicant must submit to
staff for approval the following items:
1) Verification tho Shores plat has boon recordod.
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12) Have the city engineer approve final construction and engineering plans.
These plans shall comply with all requirements as specified in the city
engineering department's May 22, 2007 review and SEH engineering
consultant's May 17, 2007 review. In addition, the engineering plans
should be revised as follows:
a) Troe Proservation:
1. Tho rovisod grading piLln shall preserve the large spocimon
cottonwood tree (heritago tree) locatod on the north side of
the property, adjacent FrostJ\venuo (48 inch tree).
2. Rovision to tho grading plan showing that the most easterly
retaining 'Nail is shifted to the 'tJost to make evory effort to
preserve the three specimen oal'. troos and other significant
trees in the area.
a. Re'Jision to tho grading plan shifting the retaining wall
locatod on tho north side of tho wetland to the north, toward
the building, to mal'.o ovory offort to prosorve significant
trees in this area.
4. The applicant shall worl( closely with tho city ongineering
department to reduce tho size or quantity of rainwater
gardens noeded on the sito in an attempt to roduce grading
and ultimately preserve troos.
5. The applicant shall work closely 'Nith the city enginooring
department to roduco the amount of grading needed along
tho Frost Avenue and East Shore Drivo property lines in an
attompt to prosorve troes and screen the property from
the!>e street!>.
9.13) The applicant shall work closely with the city engineering
department to reduce the size or quantity of rainwater gardens
needed on the site in an attempt to reduce grading and ultimately
preserve trees.
126) Revision to the grading plan to incorporate pervious pavers or
pavement on the following areas: loading dock, northwest patio,
parking spaces located in the center of the curved driveway, under
the entry canopy, and at the memory care entrance.
,ga) The applicant shall work with staff to incorporate turn lanes on Frost
Avenue and East Shore Drive into the development if possible.
6
~d) Revised site plan showing:
a) The location of trash and recycling receptacles throughout the site.
b) The location of benches scattered throughout the site, along the
trails and sidewalks.
c) Removal of the south driveway on East Shore Drive.
d) Relocation of a handicap accessible trail on the west side of the
building to wrap around the south side of the building and exit onto
East Shore Drive, south of the driveway.
e) Location of all required surface and proof of parking spaces.
f) Location of a crosswalk on East Shore Drive. Crosswalk to extend
from the trail located on the south side of the driveway across the
street to the existing traillsidewalk on the east side of East Shore
Drive.
~4) Revised elevations showing:
a) An increase in the height of the loading dock screening fence to 6-
feet high along Frost Avenue. This can be accomplished through
the use of design elements proposed on the arcadeltrellis to
increase the height and create more of a screen to the loading
dock.
b) The proposed northwest patio and entry door on the building
elevations.
c) The proposed fence around the healing garden.
d) Roof vents must be placed on the west side of the roof if possible.
All roof vents must blend into the roofline with compatible colors.
4) Revised landscape plan showinq:
a) Relocation of iunipers from the south side of the loadinq dock wall
to the north side.
b) The location of all proposed around mechanical units which are
screened bv landscapinq.
c) The addition of eiqht to ten mature (25-foot-hiah) everqreen trees
on the east side of the wetland, north of the driveway, alonq the
east property line.
7
d) Rainwater qarden plantinas must be reviewed and approved by the
city naturalist.
5) Watershed district approval.
6) Building material samples showing color scheme for the project as shown
on the power point presentation presented to the Community Design
Review Board during the July 24, 2007, meeting.
7) Enter into a developer's agreement with the city which will cover the
installation of all public improvements surrounding and within the property.
8) Sign a maintenance agreement for the ongoing maintenance of all required
rainwater gardens and infiltration basins.
9) A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
c. The applicant shall complete the following before occupying the building:
1) Replace any property irons removed because of this construction.
2) Provide continuous concrete curb and gutter around the parking lot and
driveways.
3) Install all required landscaping and an in-ground lawn irrigation system for
all landscaped areas.
4) Install all required outdoor lighting.
5) Install all required sidewalks and trails.
d. The lighting and photometrics plan is not approved. The applicant must submit a
revised lighting and photometrics plan for community design review board
approval which complies with city code and is compatible with the Phase I
Gladstone public improvements.
e. Signage is not approved. The applicant must submit a sign plan for community
design review board approval. The plan must show a monument sign to be
located at the intersection of Frost Avenue and East Shore Drive which announces
the entryway to the Gladstone Neighborhood and any exterior signage advertising
the Shores.
f. L.mdscape/treo roplacernenllshoreland screoning plan is not approved. The
applicant must submit a revisod landecape/treo replacemenllchoroland screening
plane ehowing:
8
1) Dotail of south olovation from the centor of Lake Phalen showing
compliance with shoreland screening requirements (code reqlliros that the
building be at least 80 percont scroened from the lal'.o).
2) Treo proservation plan shall maximize proservation of the
si[lnificanllspocimen trees on the sito.
J) Landscape plan which shows:
a) Additional plantings in front of the loading dock.
b) The location of all proposed ground mechanical units 'Nhich are
screened by landscaping.
c) Tho installation of underground irrigation for tho landscaped areas.
The applicant should explore tho use of conservation sonsor
sprinkler devicos 'Nhich ',viii shut off when it is raining.
d) The planting of 25 foot high ovor[lreen trees along the east property
line (adjacont East Shor-e Dri'Jo) to ensuro screening of the building
from rosidential propertios to the oast.
4) Rainwater gardon plantings basod on any grading changes. Rainwator
gardens to bo roviewed and appro'led by tho city's naturalie;t prior to
iSSllance of a building permit.
f~. If any required work is not done, the city may allow temporary occupancy if:
1) The city determines that the work is not essential to the public health,
safety or welfare.
2) The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by June 1
of the following year if occupancy of the building is in the fall or winter or
within six weeks of occupancy of the building if occupancy is in the spring
or summer.
gR. All work shall follow the approved plans. City staff may approve minor changes.
P\Sec16\St. Paul Tourist Cabin\Tree Preservation\9-13-07 CDRB
Attachments:
1. Location Map
2. Site Plan
3. Grading and Erosion Control
4. Utility Plan
5. Tree Preservation
6. Tree List
7. Landscape Plan
8. Landscape Details
9. Rain Garden Detail
10. Building Elevation from Lake Phalen (Shoreland
Screening)
9
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Attachment 10
MEMORANDUM
TO:
FROM:
SUBJECT:
APPLICANT:
LOCATION:
DATE:
Greg Copeland, City Manager
Shann Finwall, AICP, Planner
Premier Bank Second Story Addition and Parking Lot Expansion
Mark Novitzki, President and CEO, Premier Bank
2866 White Bear Avenue
September 7,2007
INTRODUCTION
Project Description
Mark Novitzki, CEO of Premier Bank, is proposing a second story addition to the existing Premier
Bank building located a 2866 White Bear Avenue. To accommodate the added office space and
employees, Premier Bank proposes to expand their parking lot to the east and add storm water
and landscape improvements to the site. (See attached 8-1/2 x 11 inch plans and 11 x 17 inch
plans separately enclosed.)
Request
Mr. Novitzki is requesting design review approval for the proposed building addition and parking
lot expansion.
BACKGROUND
In 2005 or 2006 the chairman of Premier Bank, Donald Regan, purchased the two single family
lots located to the south of the Premier Bank Building (2836 White Bear Avenue and 1985 Radatz
Avenue). The White Bear Avenue lot is zoned as business commercial modified and the Radatz
Avenue lot is zoned single family residential.
In the fall of 2006 the city issued demolition, tree removal, and grading permits to Mr. Regan for
the removal of the two single family houses, a majority of the trees, and preliminary grading of the
two lots located to the south of the bank. The work was requested in order to accommodate for
the future second story addition and parking lot expansion on the bank site. Prior to issuance of
the permits, Mr. Regan was required to submit a letter of credit to the city to ensure all significant
trees removed from the two lots would be replaced per the city's tree replacement guidelines.
DISCUSSION
Site Plan
The footprint of the building, drive-through lanes, driveways, and sidewalks along White Bear
Avenue and Beam Avenue will remain the same. The parking lot will be expanded approximately
140 feet to the east of the existing parking lot. There will be approximately 130 feet of green
space between the east edge of the new portion of the parking lot and the residential lot to the
east. Existing vegetation, including trees and shrubs, will remain in the area to the east of the
expanded parking lot. The new portion of the parking lot will also maintain required setbacks to
the right-of-way (15 feet) and the residential property to the south (20 feet).
Parking
City code requires one parking space per 200 square feet of office space. There will be three
stories of office space upon completion of the addition. Each story has 8,540 square feet of gross
floor area. City code requires 128 parking spaces for all of the building. With the expansion of
the parking lot, Premier Bank will have 134 parking spaces for the expanded building. The
proposed parking spaces meet city code requirements for length and width.
Grading/Drainage
When the city issued the grading permits for the work on the two vacant lots, the proposal
included preliminary grading and tree removal to create a staging area for the construction
activities proposed for the bank this year. Since that time the bank construction has been re-
evaluated and now includes construction only on the bank site.
Construction activities for the bank area are dependent, however, on the two vacant lots to the
south for temporary parking, topsoil stockpile staging area, and infiltration. The temporary
parking lot for construction vehicles is proposed along White Bear Avenue. The topsoil staging
area will be located behind the Batteries Plus building, along Radatz Avenue. And the infiltration
basin, which was constructed last fall as part of the approved grading permit, is located along the
bank's south property line and on the north side of the two vacant lots.
The infiltration basin has been designed to accommodate for the bank expansion and the future
development of the vacant lots. For this reason, the city should require a cross drainage
easement for the bank property and the two lots to the south. This will ensure that any future sale
of the lots or the bank will include drainage rights into the infiltration basin.
Steven Kummer, engineer with the city, has reviewed the plans in the engineering report attached
(Attachment 11). In summary, Mr. Kummer states that the applicant and owner of the two vacant
lots shall enter into a storm water maintenance agreement for the maintenance of the infiltration
basin and other storm water treatment measures on the site.
White Bear Avenue Expansion
In conjunction with the Interstate 694 improvements scheduled for 2008, White Bear Avenue is
proposed as a six-lane roadway from Beam Avenue north. To ensure flexibility in the planning of
these improvements, the city and county may need additional pedestrian, utility, and drainage
easements from the Premier Bank site, which is located south of Beam Avenue. The existing
sidewalk in front of Premier Bank, adjacent White Bear Avenue, is located 10 to 15 feet inside the
bank's property. To ensure future needs of the White Bear Avenue expansion as described
above and ensure the existing sidewalks are public sidewalks, a 10 to 15-foot pedestrian, utility,
and drainage easement should be required along the entire length of Premier Bank's property
adjacent White Bear Avenue as part of Premier Bank's development approval.
Building Elevations
The second story addition will be constructed of brick to match the existing building, several
anodized aluminum windows, with a decorative EIFS cornice around the roof. The building
materials are compatible to the existing building and should be an attractive addition.
2
Tree Replacement
The city's tree preservation ordinance describes a significant tree as a hardwood tree with a
minimum of 6 inches in diameter, an evergreen tree of 8 inches in diameter, and a softwood tree
of 12 inches in diameter. The tree preservation ordinance requires any significant tree removed
to be replaced based on a tree mitigation schedule. The schedule takes into account the size of
a tree and bases replacement on that size. In essence, it penalizes developers for removing
larger trees by requiring a greater amount of replacement for those trees.
Premier Bank Lot
There are 34 significant trees on the Premier Bank lot. Of those, 20 trees (282 caliper inches) are
scheduled for removal. The tree preservation ordinance requires the replacement of 148 caliper
inches. The proposed landscape plan calls out the replacement of 190 caliper inches, which
exceeds the tree replacement of the Premier Bank lot. Caliper inches in excess of that required
can be counted towards the replacement of trees removed on the lots to the south.
Vacant Lots
As stated above, Mr. Regan obtained a tree removal permit last fall for the removal of the trees
on the two vacant lots to the south of the bank site (2836 White Bear Avenue and 1985 Radatz
Avenue). The city currently holds a letter of credit to ensure the replacement of those trees.
The landscape plan proposed for the Premier Bank project will meet the tree replacement
requirements for the bank and a small percentage of replacement on the two vacant lots, but it
will not fully replace the required number of caliper inches removed from the vacant lots. It is city
staff's concern that the two vacant lots will not develop in a timely manner, and as such, could
remain barren of trees or landscaping for a long period of time.
For this reason, as part of the Premier Bank development approval, staff recommends that the
owner of the two vacant lots enter into an agreement with the city which agrees to the following:
1) the two vacant lots will be developed and landscaped (per tree replacement guidelines) within
five years of the date of the agreement; or 2) the owner of the two vacant lots will replace all
required replacement trees on the lots; or 3) the owner of the two vacant lots will pay into the
city's tree fund (based on tree fund prices for that year).
Landscaping
In general, the landscape plan is attractive and will cover the required replacement trees on the
Premier Bank site. Staff recommends changes to improve on the landscape plan as follows:
1. If feasible, transplanting the seven maple trees located around the existing building
(ranging in size from 12 to 20 caliper inches) to the vacant lot to the south of Premier
Bank. The trees should be transplanted onto the vacant lot to the south, in a row adjacent
White Bear Avenue. If transplanting of the maple trees is not feasible, the revised
landscape plan must include seven deciduous trees to be planted in a row along White
Bear Avenue on the vacant lot to the south of Premier Bank.
3
2. Installing reed grass, black eyed susan, and autumn fire sedum planted on each side of
the White Bear Avenue driveway, to reflect the plantings on each side of the Beam
Avenue driveway.
3. At least eight ornamental trees and several shrublperennial beds to be planted on the
north side of the parking lot - west of the Beam Avenue driveway and the western property
line.
4. Extend the row of black hills spruce proposed on the east property line of the vacant lot on
Radatz Avenue (1985 Radatz Avenue) to ensure there is a staggered row of trees located
along the property line which extends from the Premier Bank property south to the
beginning of the single family residential house located on the residential lot to the east
(1995 Radatz Avenue).
5. The addition of at least 15 more native shrubs planted around or within the infiltration
basin. Infiltration basin plantings to be reviewed and approved by the city naturalist prior
to issuance of a building permit.
6. Increasing the screening with evergreen trees along the south side of the parking lot to the
single family lot to the south, along Radatz Avenue.
7. Show underground irrigation for all landscaped areas within the Premier Bank site,
excluding rain water gardens and infiltration basins.
Lighting
There are 11 new freestanding lights proposed in the parking lot. These lights will be a shoe-box,
down-cast light style. The plan states that the lights will be 25 feet in height, as allowed by code.
The applicant should submit a revised lighting and photometrics plan which makes clear that the
freestanding lights are 25 feet in height, including the base and that the light illumination at all
property lines does not exceed .4 foot candles as allowed by code.
Dumpster Enclosure
A new dumpster enclosure is proposed on the south side of the parking lot, adjacent the single
family property to the south. This 20-foot buffer between the parking lot and the single family lot
is required for screening and buffering of the commercial use to the residential use. For this
reason, staff recommends that the dumpster enclosure be moved from this area to the east side
of the parking lot.
Other Comments
Police Department: Lieutenant Kevin Rabbett states that there are no significant publiC safety
concerns with the Premier Bank proposal.
Building Department: Dave Fisher, building official, has the following comments regarding the
Premier Bank proposal: 1) The city will require a complete building code analysis when the
construction plans are submitted to the city for building permits; 2) elevator is required; 3) all
exiting must go to a public way; 4) provide adequate fire department access to the building; 5) the
buildings are required to be fire sprinklered; 6) a preconstruction meeting with the contractor,
4
project manager, and the city building inspection department is recommended prior to submittal of
a building permit.
Fire Department: Butch Gervais, assistant fire chieflfire marshal, has the following comments
regarding the Premier Bank proposal: 1) fire protection per code; 2) fire alarm system per code;
3) 20-foot fire department access; 4) fire department key box (order form from AC/FM); 5)
annunciation panel at main entrance; 6) proper marking of fire protection room and fire alarm
room.
RECOMMENDATION
Approve the plans date-stamped July 18, 2007; and the revised grading and utility plan date
stamped August 30, 2007; and the revised landscape plan date stamped September 5, 2007 for
the Premier Bank second story addition and parking lot expansion located at 2866 White Bear
Avenue and the subsequent grading, temporary parking lot, topsoil stockpile, and tree removal of
on 2386 White Bear Avenue and 1985 Radatz Avenue. Approval is subject to the applicant doing
the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
a. Revised gradingldrainagelutility plans which comply with all city engineering
department requirements as specified in the engineering review dated
September 6, 2007, which includes, but is not limited to storm water maintenance
agreement for maintenance of infiltration basis and other storm water treatment
measures.
b. Deed an easement to the city for pedestrian, utility, and drainage along the entire
length of the Premier Bank property adjacent White Bear Avenue. The easement
should be wide enough to encompass the existing sidewalk, which appears to be
10 to 15 feet in width.
c. Verification of cross drainage easement agreements between the bank property
and the two vacant properties to the south.
d. Revised site plan showing the relocation of the dumpster enclosure from the south
side of the property to the east side of the parking lot.
e. Elevation of the dumpster enclosure. Enclosure must: 1) be constructed of
materials which are compatible to the building; 2) be 100 percent opaque; 3) be six
feet high; 4) have a closable gate which is also 100 percent opaque; and 5) must
be large enough to accommodate trash and recycling containers.
f. Revised landscape plan showing:
1) If feasible, transplanting the seven maple trees located around the existing
building (ranging in size from 12 to 20 caliper inches) to the vacant lot to
5
the south of Premier Bank. The trees should be transplanted onto the
vacant lot to the south, in a row adjacent White Bear Avenue. If
transplanting of the maple trees is not feasible, the revised landscape plan
must include seven deciduous trees to be planted in a row along White
Bear Avenue on the vacant lot to the south of Premier Bank.
2) Installing reed grass, black eyed susan, and autumn fire sedum planted on
each side of the White Bear Avenue driveway, to reflect the plantings on
each side of the Beam Avenue driveway.
3) At least eight ornamental trees and several shrublperennial beds to be
planted on the north side of the parking lot - west of the Beam Avenue
driveway and the western property line.
4) Extend the row of black hills spruce proposed on the east property line of
the vacant lot on Radatz Avenue (1985 Radatz Avenue) to ensure there is
a staggered row of trees located along the property line which extends from
the Premier Bank property south to the beginning of the single family
residential house located on the residential lot to the east (1995 Radatz
Avenue).
5) The addition of at least 15 more native shrubs planted around or within the
infiltration basin. Infiltration basin plantings to be reviewed and approved
by the city naturalist prior to issuance of a building permit.
6) Increasing screening with evergreen trees along the south side of the
parking lot to the single family lot to the south, along Radatz Avenue.
7) Underground irrigation for all landscaped areas within the Premier Bank
site, excluding rain water gardens and infiltration basins.
g. Revised lighting and photometrics plan which shows:
1) The freestanding lights are no more than 25 feet in height, as measured
from the ground grade to the top of the lumen.
2) Light illumination at all property lines which do not exceed .4 foot candles.
h. Obtain a permit from Ramsey County for construction on county right-of-way for
the driveway access, utility work, and sidewalk.
i. Watershed district approval.
j. The owner of the two vacant lots to the south of Premier Bank (2836 White Bear
Avenue and 1985 Radatz Avenue) shall sign an agreement with the city which
requires the owner to develop and landscape (per tree replacement guidelines) the
two vacant lots within five years of the date of the agreement; or that the owner will
replace all required trees on the two vacant lots; or the owner will pay into the
city's tree fund (based on tree fund prices for that year).
6
k. A cash escrow or an irrevocable letter of credit for all required exterior
improvements to include landscaping, parking lot, and lighting. The amount shall
be 150 percent of the cost of the work.
I. A cash escrow or an irrevocable letter of credit to cover all required replacement
trees on the two properties to the south (2836 White Bear Avenue and 1985
Radatz Avenue).
3. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and driveways.
c. Install all required landscaping and an underground irrigation for all landscaped
areas.
d. Screen or paint the rooftop mechanical equipment to match the building color.
e. Install all required outdoor lighting.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 if occupancy of the
building is in the fall or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
5. Signs are not included in the design review of Premier Bank. All proposed new signs
must meet city code sign requirements and will require separate sign permits.
6. All work shall follow the approved plans. City staff may approve minor changes.
P\Sec2N\Premier Bank\9-13-07 CDRB
Attachments:
1 . Location Map
2. Project Narrative
3. Existin9 Conditions
4. Removal Plan
5. Layout Plan
6. Grading and Utility Plan
7. Landscape Plan
8. Floor Plans
g. Exterior Elevations
10. Engineering Review
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Attachment 1
Premier Bank
2866 White Bear Avenue
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Location Map
Attachment 2
Premier Bank - Maplewood Location
Site Plan Review
August 21, 2007
Project Narrative
Premier Bank, located at the corner of White Bear Avenue and Beam Avenue in
Maplewood Minnesota, has been in business at this location from the early 70's. This
location currently has seventy plus people working at the site. The majority of the
employees work in facilities in the basement of the current building, processing bank
transactions for the many Premier Bank locations.
We wish to improve and add to our Maplewood facility, by constructing a second floor to
the existing building. The addition of a second floor had been originally planned for
when the building was built. During construction we will remain in operation, with access
to the bank for customers and employees being accommodated.
The parking lot, curbing, sidewalks, drive-through and landscaping will all be removed
and replaced. With the proposed construction, a 140-foot expansion of the parking will
be added on to the east. A portion of the parking area will be re-graded to allow for re-
direction of storm water from the parking lot to the infiltration area. Landscaping around
the building, parking area and boundary of the property will be installed to meet the city's
tree replacement requirements. No water or sewer improvements will be required as
part of this project.
Previously Mr. Don Regan, Chairman of Premier Bank, had personally purchased two
residential lots immediately south of the bank. Under permits granted by the City of
Maplewood to Mr. Regan, demolition of the homes, tree removal and grading occurred.
in part to prepare for the bank expansion. Early on, this area had been defined as a
staging area for the construction activities for the bank as shown on the construction
plans for the project. A separate escrow is currently being held for the area south of the
bank for the tree replacement that needs to occur in the future. The future development
timeline and plan of the property to the south is undecided at this time.
Even though there is no development plan for the lots to the south, the infiltration basin
was designed and constructed under the grading permit to accommodate for future
development to a level of 80% imperviousness of these lots. Along with the lots the
proposed expansion of the bank parking and future expansion to the east was also
included in this calculation.
Premier Bank has been located here in Maplewood for a third of a century, employing
many of its residents, enjoying an outstanding presence in the community. With the help
of the City of Maplewood we look forward to expanding our building and continuing a
positive position in the community.
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City of Maplewood
Engineerinl?: Plan Review
PROJECT:
PROJECT NO:
DATE:
COMMENTS BY:
REVIEWERS:
Premier Bank Site Reconstruction and Bnilding Addition
07-23
September 6, 2007 (Revised)
Steve Kummer, P.E. - Staff Engineer, Project Manager
Erin Laberee, P.E. - Assistant City Engineer
Jon Jarosch, E.I.T. - Staff Engineer, Erosion Control Inspector
DuWayne Konewko - Environmental Manager
Virginia Gaynor - Staff Naturalist
Premier Bank (the applicant) is proposing an addition and renovation of their existing banking and
office building at the southeast corner of the intersection of White Bear Avenue and Beam Avenue.
The applicant proposes to build-out an additional floor onto their existing building. Along with the
addition to the building, the applicant will be reconstructing and expanding the existing parking lot.
The site area in which the improvements will be taking place is approximately 4.02 acres. In
addition to the 4.02 acres of the site, an area of about 4.20 acres outside of the property boundary
drains into the site via overland flow. The total expected drainage area to be managed for this
project based on a hydrologic analysis submitted by the applicant is approximately 8.22 acres.
Drainage through the existing bank site is handled by an existing storm sewer system connected to a
trunk storm sewer in Beam Avenue.
There does not appear to be any existing means by which storm water runoff is treated on site. The
applicant plan proposes building an infiltration basin on the south side of the site which will handle
approximately half of the bank site runoff and a substantial amount of overland runoff from other
property to the south of the site. The remainder of the site area is proposed to drain through the
existing storm sewer system untreated and discharged off site. The hydrologic analysis indicates an
overall reduction in runoff rates.
Public Works staff has reviewed a set of plans (August 20, 2007) and hydrologic computations (July
18,2007) submitted by Folz Freeman Erickson (FFE) engineers for the project. Following are
comments on the applicant's submitted plans and computations and shall be addressed by the
applicant or the applicant's engineer of record. Comments enclosed herein are stipulations which
must be adequately addressed on the 100% Construction Documents for the project in order to
obtain engineering staff approval.
Storm Water Management and Maintenance Items
1. Applicant shall provide draw-down computations for all proposed infiltration basins.
Required draw-down time of all infiltration measures is a maximmn of 72 hours after a
rainfall event.
2. It is understood from the applicant's engineer that the proposed grades in the northeastern
portion of the parking lot may be prohibitive in draining water to the proposed infiltration
basin. The applicant shall look into an alternative method for treating this portion of
the parking area whether through a surface infIltration BMP (sized to treat 90% of 1
inch of runoff from the area) or underground hydrodynamic separator capable of
achieving 80% total suspended solid removal. Preferably this BMP should be located
such that it captures all drainage from the northeastern portion of the parking lot.
3. The applicant shall provide a soil permeability test or perc test indicating the infiltration
capacity of the soils in areas in which storm water runoff is proposed to be infiltrated.
Applicant shall also provide site soil borings.
4. The applicant/owner shall enter into a storm water maintenance agreement for the
maintenance of infiltration basins and other storm water treatment measures on site. The
applicant shall submit 8-1/2 by 11 drawings showing and labeling all storm water treatment
measures to be maintained on site, which will be included in the maintenance agreement.
The applicant or the applicant's engineer shall submit detailed regular maintenance plans for
any underground storm water treatment/infiltration structures (if utilized).
Site Grading and Drainage
1. The applicant shall give consideration to treatment of the northeast portion of the parking lot.
2. Provide construction details for proposed rain water gardens or infiltration basins.
3. Show spot elevations at the locations where the existing sidewalks meet both driveways.
4. Provide more spot elevation data for how the new parking area will match into the
reconstructed existing parking lot. Provide clarification on how reconstruction of each side is
going to be handled, specifically by either hatching out the area in which the grades will
remain similar to existing.
5. Show spot elevations and grades on all proposed walks on site.
6. Provide construction details for proposed pond spillway. The pond spillway shall be
constructed such that erosion under the new curb and gutter, or the new spillway area for that
matter, is prevented.
7. Provide construction details for the installation of the wood fiber blanket on the hillside at the
south side of the site.
8. An easement with legal description shall be provided for any proposed infiltration areas that
are placed on other parcels and accepting drainage from this site. The pond easement outline
shall be shown in plan view.
9. Note #9 on grading plan shall be adjusted as follows: "All construction in public right-of-
way must conform to City of Maplewood and Ramsey County standards."
Construction Site Erosion Control
1. All temporary site erosion control measures shall be shown on the demolition plan as well as
the grading plan.
2. Rock construction entrances shall be a minimum of 75 feet in length and the minimum width
of the proposed driveway entrance.
3. Note #5 on the Grading Plan shall be revised as follows: "All existing public roadways shall
be swept a minimum of once daily as construction tracking occurs. Sweeping shall also be
done as requested by the engineer or the city engineer. Sweeping shall be done with a pick-
up sweeper such as an Elgin Pelican model or equivalent."
4. If the area of the proposed infiltration basin along the south side of the site is intended to be
used as a temporary sediment basin, it is required that all sediment and muck be cleaned out
of the area and subcut to competent soils capable of infiltration. A note shall be added to the
plan to this effect.
5. A note shall be added to the grading plan indicating daily watering of the site for dust control
during all phases of parking lot site demolition and construction.
Ponding. Infiltration and other BMP Construction
1. As mentioned previously, the applicant shall construct surface or underground storm
water BMP to treat the drainage from the northeast area of the parking lot that is
currently proposed to drain into the existing CB to the south ofthe drive entrance from
Beam Avenue.
2. In proposed rain water gardens, any vegetation below the design outlet shall be planted as
plugs. Seeding of infiltration basin bottoms or areas below the outlet elevation is not allowed
unless water can be re-routed during establishment. A 70% compost/30% sand mix shall be
used for planting bed, and the bottom of the rain garden shall be thoroughly scarified prior to
placement of topsoil. Excavation of a sump area filled with clear rock and permeable
geotextile to competent permeable soils may be required. Details, specifications and notes
shall be added to the plan with these design requirements.
3. A landscaping plan for all infiltration basins shall be submitted for review. Contact Ginny
Gaynor, naturalist, at (651) 249-2416 with any questions.
4. A note shall be added to the plan indicating that the contractor shall protect any infiltration
bed or rain water garden areas from construction traffic or excessive sedimentation.
Trees and Landscaping
1. Consult with Shann Finwall, planner, at (651) 249-2304 regarding the landscaping and tree
replacement requirements for the site. It is understood that the applicant is currently working
with the City to meet Tree Ordinance requirements.
Geometric Layout
1. Provide standard Maplewood commercial driveway entrance plate on plan.
2. Eliminate the handicapped parking stall off the northeast comer of the building. The parking
stall shall be moved to the west side of the striped access aisle.
3. Both driveway access locations relative to the reconstruction of White Bear Avenue and the
intersection at Beam Avenue shall be coordinated with Jon Horn at Kimley-Hom and
Associates at (651) 643-0400.
Site Utilities
I. Show existing sewer and water service sizes on the plan. Given the building expansion,
verify that the existing sewer and water service to the building is adequate for building fire
protection, domestic water and sanitary sewer.
2. The applicant shall submit plans to Mike Anderson at Saint Paul Regional Water Services
(SPR WS) located at 1900 Rice Street (2nd Floor), Maplewood for their review. SPR WS
comments, responses and revisions shall be copied to the City of Maplewood.
Miscellaneous
I. Copies of all permit approvals such as Watershed District, MPCA, or Ramsey County shall
be copied to the City of Maplewood.
2. The project engineer shall note in the detail descriptions any City of Maplewood standard
plates that are copied for use in these plans.