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Home My WebLink About06-06-18 Packet AGENDA CITY OF MAPLEWOOD POLICE CIVIL SERVICE COMMISSION Wednesday, June 6, 2018 4:30 p.m. Council Chambers—Maplewood City Hall 1830 County Road B East A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes: 1. March 28, 2018 E. Unfinished Business None F. New Business 1. Police Officer Recruitment Exam Results 2. Participation in the Pathways to Policing Recruitment Process G. Commission Presentations H. Staff Presentations I. Adjourn MINUTES CITY OF MAPLEWOOD POLICE CIVIL SERVICE COMMISSION Wednesday, March 28, 2018 4:30 p.m. Council Chambers—Maplewood City Hall 1830 County Road B East A. Call to Order The meeting was called to order at 4:30 p.m. B. Roll Call Commissioners: Lisa Liddell, Chair, present Debra Birkholz, Secretary, present Jim Meehan, Commissioner, present Others: Terrie Rameaux, Staff Liaison, present Mike Funk, Assistant City Manager/HR Director, present Scott Nadeau, Public Safety Director/Police Chief, present C. Approval of Agenda Commissioner Birkholz motioned to approve the agenda. Commissioner Liddell seconded. Ayes: All The motion passed. D. Approval of Minutes: Commissioner Birkholz motioned to approve the meeting minutes for February 5, 2018. Commissioner Meehan seconded. Ayes: All The motion passed. E. New Business 1. Approval to De-Certify the Current Suburban Police Trainee Eligibility List Ms. Rameaux addressed the Commission and answered questions regarding the request to De-Certify the Current Suburban Police Trainee Eligibility List. Commissioner Meehan motioned to De-Certify the Current Suburban Police Trainee Eligibility List. Commissioner Liddell seconded. Ayes: All The motion passed. 2. Approval of Proposed Open Recruitment Process for Establishing a Police Officer Eligibility List Ms. Rameaux and Chief Nadeau addressed the Commission and answered questions regarding the request for Approval of Proposed Open Recruitment Process for Establishing a Police Officer Eligibility List. Commissioner Liddell motioned for Approval of Proposed Open Recruitment Process for Establishing a Police Officer Eligibility List. Commissioner Meehan seconded. Ayes: All The motion passed. F. Unfinished Business G. Commission Presentations H. Staff Presentations I. Adjourn Commissioner Liddell motioned to adjourn the meeting at 4:37 pm. Commissioner Birkholz seconded. Ayes: All The motion passed. F1 POLICE CIVIL SERVICE COMMISSION STAFF REPORT Meeting Date June 6, 2018 REPORT TO: Police Civil Service Commission REPORT FROM: Terrie Rameaux, Human Resource Coordinator/Staff Liaison PRESENTER: Terrie Rameaux, Human Resource Coordinator/Staff Liaison AGENDA ITEM: Police Officer Recruitment Exam Results Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action: ☐ Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation Policy Issue: Staff is requesting Commission approval and acceptance of the exam results for the police officer recruitment process as well as establishment and certification of a police officer eligibility list. Once the list is certified, the Police Department will initiate background investigations on the top candidates on the list to fill the two existing vacancies. Recommended Action: A. Motion to approve and accept the police officer exam results. B. Motion to establish and certify the police officer eligibility list. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves  Other: N/A Strategic Plan Relevance: ☐ Financial Sustainability ☐ Integrated Communication ☐ Targeted Redevelopment  Operational Effectiveness ☐ Community Inclusiveness ☐ Infrastructure & Asset Mgmt. It is important that the City fill the existing vacancies within the Police Department to ensure that the department is fully staffed and operating effectively. Background The open recruitment process for police officer was approved by the Commission on March 28, 2018. The process was completed on May 31, 2018 and final exam results calculated. In accordance with the Police Civil Service Rules and Regulations, the exam results shall be reviewed and approved by the Commission. The Commission shall then formally establish and certify the police officer eligibility list. Attachments 1. Police Officer Exam Results—Commission/Staff only 2. Police Officer Eligibility List—Commission/Staff only F2 POLICE CIVIL SERVICE COMMISSION STAFF REPORT Meeting Date June 6, 2018 REPORT TO: Police Civil Service Commission REPORT FROM: Terrie Rameaux, Human Resource Coordinator/Staff Liaison PRESENTER: Terrie Rameaux, Human Resource Coordinator/Staff Liaison AGENDA ITEM: Participation in the Pathways to Policing Recruitment Process Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action: ☐ Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation Policy Issue: Staff is requesting Commission approval to participate in the Pathways to Policing recruitment process. This process is intended to help diversity the ranks of licensed police officers by attracting non- traditional candidates. Recommended Action: A. Motion to approve the participation in the Pathways to Policing recruitment process and scoring component. Fiscal Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is Approximately $35,000 per trainee including benefits, wages and schooling. Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves  Other: Funds available in PD budget from two existing vacancies, as well as available grant money to help offset the schooling costs—possibly $15,000 to $20,000 per city, which will help reduce the financial impact. Strategic Plan Relevance: ☐ Financial Sustainability ☐ Integrated Communication ☐ Targeted Redevelopment Operational Effectiveness ☐ Community Inclusiveness ☐ Infrastructure & Asset Mgmt. Participation in this particular process will help the City achieve its racial equity initiatives and help staff our department with employees more reflective of the City’s demographics. Background The City of Maplewood wishes to participate in this initiative which aims to create a non-traditional pathway to law enforcement careers. The City participated in a similar process in spring of 2017—the Suburban Law Enforcement Training recruitment process. This is the same initiative, just renamed. This year’s process includes the following ten agencies: City of Bloomington, City of St. Louis Park, City of Columbia Heights, City of Eagan, City of Plymouth, City of Shakopee, City of Inver Grove Heights, the Metropolitan Airports Commission, University of MN Police, and the City of Maplewood. F2 Similar to last year’s process, the applicants must have a minimum of a 2-year degree from a regionally accredit college, in any field of study, and must currently be a U.S. citizen with a valid driver’s license. The City is committing to hiring two police trainees from this recruitment process. The Pathways to Policy recruitment process started in April and was initiated and posted by the City of Bloomington. To date, 365 applications have been received, 48% are non-white applicants. First round initial screening interviews, conducted by the cities of Bloomington, St. Louis Park, and Plymouth, started the week of May 7th and finished up June 1st. Second round interviews are scheduled for the weeks of June 11th and June 18th. The number of candidates the City will be interviewing is yet to be determined, based on the number of candidates that wish to be interviewed by Maplewood. Here is the timeline moving forward: Week of June 11th—Maplewood second round interviews Friday, June 29th—background packets distributed to candidates Monday, July 9th—completed background checks due Week of August 6th or 13th—Chief’s interviews Week of August 13th—Maplewood Police Civil Service Commission meets to certify list Friday, August 17th—deadline for issuing conditional job offer letters Week of August 27th—pre-employment physical & psychological exams Friday, September 7th—trainees give two-week due notice to current employer Monday, September 24th—trainees first day of work—start of 1-week orientation Monday, October 1st—trainees start class at Hennepin Tech (for approximately 22 weeks) Since the Commission’s last meeting in March, this process had already been initiated by the City of Bloomington. Maplewood needed to commit to be a participant in this process in mid April. Staff is asking the Commission for formal approval to participate in this process, after the fact, the same non- traditional recruitment process approved by the Commission in spring of 2017, from which we successfully hired two candidates. The proposed scoring for this recruitment process will be the final score from the Police Chief’s interviews, exactly the same as the process in spring of 2017. Attachments 1. Job Posting Attachment #1 - F2