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Home My WebLink About03-28-18 PacketAGENDA CITY OF MAPLEWOOD POLICE CIVIL SERVICE COMMISSION Wednesday, March 28, 2018 4:30 p.m. Council Chambers—Maplewood City Hall 1830 County Road B East A. Call to Order B. Roll Call C. Approval of Agenda D. Approval of Minutes: 1. February 5, 2018 E. New Business 1. Approval to De-Certify the Current Suburban Police Trainee Eligibility List 2. Approval of Proposed Open Recruitment Process for Establishing a Police Officer Eligibility List F. Unfinished Business G. Commission Presentations H. Staff Presentations I. Adjourn MINUTES CITY OF MAPLEWOOD POLICE CIVIL SERVICE COMMISSION Monday, February 5, 2018 4:30 p.m. Council Chambers—Maplewood City Hall 1830 County Road B East A. Call to Order The meeting was called to order at 4:30 p.m. B. Roll Call Commissioners: Jim Meehan, Chair, present Lisa Liddell, Secretary, present Debra Birkholz, Commissioner, present Others:Terrie Rameaux, Staff Liaison, present Mike Funk, Assistant City Manager/HR Director, present Scott Nadeau, Public Safety Director/Police Chief, present C. Approval of Agenda Commissioner Liddell motioned to approve the agenda. Commissioner Birkholz seconded. Ayes: All The motion passed. D. Rotation of Chair and Secretary Commissioner Birkholz motioned to approve the rotation of the chair positon to Lisa Liddell and the secretary position to Debra Birkholz. Commissioner Meehan seconded. Ayes: All The motion passed. E. Approval of Minutes: Commissioner Meehan motioned to approve the Meeting Minutes for June 27, 2017. Commissioner Birkholz seconded. Ayes: All The motion passed. F. New Business G. Unfinished Business H. Commission Presentations Commissioner Birkholz welcomed Chief Scott Nadeau to the City, as this was his first meeting with the Police Civil Service Commission. I. Staff Presentations 1. Police Department 2018 Strategic Plan Snapshot Chief Nadeau addressed the Commission and answered questions regarding the Police Department’s 2018 Strategic Plan Snapshot. 2. Police Trainee/Officer Update Chief Nadeau addressed the Commission and answered questions regarding the PoliceTrainee/Officer Update. J. Adjourn Commissioner Liddell motioned to adjourn the meeting at 4:49 pm. Commissioner Meehan seconded. Ayes: All The motion passed. E1 MEMORANDUM TO: Police Civil Service Commission FROM: Terrie Rameaux, Human Resource Coordinator/Staff Liaison DATE: March 28, 2018 SUBJECT: Approval to De-certify Current Suburban Police Trainee Eligibility List Introduction/Background Public Safety Director/Police Chief Nadeau is requesting that the Commission de-certify the existing suburban police trainee eligibility list. Under Section 10 (d), as amended in December 2013, “an eligibility list will be maintained from the date approved by the Commission until a recommendation from staff to de-certify the list is brought before the Commission for their consideration.” The list was certified on April 26, 2017. This non-traditional eligibility list was established as a result of an initiative organized by six agencies, of which Maplewood was a participating partner. Several of the candidates on the list have taken a position with one of the six agencies involved. De- certifying this list would pave the way for a new eligibility list to be created. Recommendation It is recommended that the Police Civil Service Commission de-certify the current police trainee eligibility list dated April 26, 2017. Attachment 1. Current Police Trainee Eligibility List—Commissioners only E2 MEMORANDUM TO: Police Civil Service Commission FROM: Terrie Rameaux, Human Resource Coordinator/Staff Liaison DATE: March 28, 2018 SUBJECT: Approval of Proposed Open Recruitment Process for Establishing a Police Officer Eligibility List Introduction/Background Public Safety Director/Police Chief Nadeau is requesting that the Commission review and approve the proposed open recruitment process for police officer for purposes of establishing a new eligibility list. Our current list has just one candidate on it to whom a job offer will be made, thus exhausting the list. Attached is the draft job posting as well as an outline of the proposed testing and selection process for this recruitment. There are three phases, with each phase consisting of various components. This proposed recruitment process is very similar the past two recruitment processes for police officer. Recommendation It is recommended the Commission approve the proposed open recruitment process for establishing a police officer eligibility list. Attachments 1. Draft Posting 2. Proposed Recruitment Process Attachment #1 DRAFT Attachment #2 Maplewood Police Department 2018 Proposed Police Officer Open Recruitment Process Recruitment Type: Open ‐ applications to be accepted from all minimally qualified applicants Minimum Eligibility Candidates/Requirements: Applicants must be eligible for Peace Officer licensure by the Minnesota Peace Officer Standards and Training Board or will be eligible by June 30, 2018. Applicants must possess an Associate of Arts/Science degree from an accredited academic institution. Valid Minnesota Driver’s License or equivalent out‐of‐state PHASE ONE COMPONENTS: Determination of minimum eligibility Qualified Preferred Qualifications: Bachelor or Master’s Degree 10/15 points Current Maplewood Employee/Reserve 10 points Language skills ‐ Fluency in a language other than English, including Sign Language 14 points Previous sworn law enforcement experience 20 points Previous non‐sworn work experience relevant to law enforcement 14 points Previous non‐paid work experience relevant to law enforcement 12 points Military: 10/15 points* *Veterans Preference added on top of base training and experience score Panel Scored Supplemental Questionnaire: 25 points Applicants will submit a written response to five supplemental questions (5 points each), which will be independently scored. The highest scoring candidates, based on a good cutoff point, will advance to Phase Two. PHASE TWO COMPONENTS: Components: 2a – Personnel Evaluation Profile (PEP) – Weighted 25% 2b – Three structured panel interviews (combined and averaged scores of all panelists and panels comprise final score with maximum possible 100 points) – Weighted 75% → PHASE TWO (continued): Two structured panel interviews comprised of the following: One police sergeant One police officer Two community members (one panel may include a youth representative) One structured panel interview comprised of the following: Two police commanders One police Lieutenant Interview panels operate simultaneously. Each interview panel is 20 minutes in length after which the candidate is rotated. Each candidate is interviewed by all three panels. Final Phase Two scoring is based on the combined average score for the 3 panels weighted at 75%, and the PEP score weighted at 25%. PHASE THREE COMPONENTS: Phase three will occur following compilation of scoring Components: 4a – Timed writing assessment– 25 points 4b – Chief’s Interview – 75 points FINAL RANKING: The final ranking will be based upon the weighted scoring scheme as follows: 1.Phase 1 – Weighted at 30% 2.Phase 2 – Weighted at 35% 3.Phase 3 – Weighted at 35%