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AMENDED AGENDA
CITY OF MAPLEWOOD
POLICE CIVIL SERVICE COMMISSION
Thursday, June 1, 2017
4:30 p.m.
Council Chambers—Maplewood City Hall
1830 County Road B East
(Note: Due to Council Chambers Technological Improvements,
this meeting will not be televised/recorded.)
A. Call to Order
B. Roll Call
C. Approval of Agenda
D. Approval of Minutes:
1. May 8, 2017
E. New Business
1. Consider Approval to temporarily amend the Police Civil Service
Rules and Regulations; Section 12 (b). That will allow the
Commission to certify the top four eligible persons to the City
Manager in the Public Safety Director/Police Chief Recruitment
Process.
2. Consider Approval and Acceptance of Public Safety
Director/Police Chief Exam Results, Establish and Certify Eligibility
List, Certify Top Four Candidates pending Backgrounds
F. Unfinished Business
G. Commission Presentations
H. Staff Presentations
I. Adjourn
MINUTES
CITY OF MAPLEWOOD
POLICE CIVIL SERVICE COMMISSION
Monday, May 8, 2017
8:00 a.m.
Council Chambers—Maplewood City Hall
1830 County Road B East
A. Call to Order
The meeting was called to order at 8:00 am.
B. Roll Call
Commissioners: Jim Meehan, Chair, present
Lisa Liddell, Secretary, present
Debra Birkholz, Commissioner, absent
Others: Terrie Rameaux, Staff Liaison, present
Mike Funk, Assistant City Manager/HR Director,
present
Dave Kvam, Police Sergeant
C. Approval of Agenda
Commissioner Liddell motioned to approve the agenda.
Commissioner Meehan seconded. Ayes: All
The motion passed.
D. Approval of Minutes:
Commissioner Liddell motioned to approve the Meeting Minutes for April
26, 2017.
Commissioner Meehan seconded. Ayes: All
The motion passed.
E. New Business
1. Consider Approval of Background Investigations for Suburban
Law Enforcement Police Trainee Candidates and Certify Names
for Vacancy
Ms. Rameaux addressed the Commission and answered questions
regarding the background investigations for police trainee candidates.
Commissioner Liddell motioned to approve the backgrounds of candidates
A through D.
Commissioner Meehan seconded. Ayes: All
The motion passed.
Commissioner Liddell motioned to certify the names of candidates A
through D for the vacancy.
Commissioner Meehan seconded. Ayes: All
The motion passed.
F. Unfinished Business
G. Commission Presentations
H. Staff Presentations
Ms. Rameaux addressed the Commission regarding the Director of Public
Safety recruitment process and the timeline.
I. Adjourn
Commissioner Liddell motioned to adjourn the meeting at 8:07 am.
Commissioner Meehan seconded. Ayes: All
The motion passed.
E1
AMENDED MEMORANDUM
TO: Police Civil Service Commission
FROM: Terrie Rameaux, Human Resource Coordinator/Staff Liaison
Mike Funk, Assistant City Manager/Human Resource Director
DATE: May 30, 2017
SUBJECT: Consider approval to temporarily amend the Police Civil Service Rules
and Regulations, Section 12(b) to allow the Commission to certify the top
four eligible persons to the City Manager in the Public Safety
Director/Police Chief Recruitment Process
Introduction
The Commission approved a recruitment process for the Public Safety Director/Police
Chief position at their March 22, 2017 Commission meeting. That process authorized a
comprehensive background investigation on the top three finalists from the certified
eligibility list for the Public Safety Director/Police Chief position. Human Resources is
requesting a temporary amendment to Section 12(b) of the Rules and Regulations to
authorize the top four finalists to continue on to the background investigation process.
Background
In accordance with the Police Commission Rules and Regulations, Section 12(b), the
Commission shall certify to the City Manager the names of the top three eligible persons
from the Eligibility List with respect to the position being filled.
Staff is asking the Commission to consider temporarily amend Section 12(b) allowing
the Commission to certify the top four eligible person from the list to be certified and
backgrounded for the Public Safety Director/Police Chief recruitment process as a result
of the closeness of the final exam scores of the top candidates for this crucial
recruitment.
Section 28(a) allows for the rules to be amended at any time by a two-thirds vote of all
Commissioners at any meeting.
Recommendation
Staff is recommending the Commission approve a temporary amendment to Section
12(b) of the Rules and Regulations to certify the top four candidates to the City Manager
for this process only.
E2
MEMORANDUM
TO: Police Civil Service Commission
FROM: Terrie Rameaux, Human Resource Coordinator/Staff Liaison
Mike Funk, Assistant City Manager/Human Resource Director
DATE: May 30, 2017
SUBJECT: Consider Approval and Acceptance of Exam Results from Public Safety
Director/Police Chief Process, Establish and Certify Eligibility List
Introduction
In accordance with the Police Civil Service Rules and Regulations, Section 10(b), it is
the Commission’s responsibility to establish/create an eligibility list of all sworn positions
in the City, including the Public Safety Director/Police Chief position, based on the final
scoring of the exam results.
Background
Attached are the detailed exam results from Phase One and Phase Two of the Public
Safety Director/Police Chief recruitment process. Phase One scores consist of the
candidates’ scored application based on minimum qualifications and preferred
qualifications, supplemental questions, and the Personnel Evaluation Profile.
Phase Two consists of the final weighted score from Phase One, the average scores
from three structured panel interviews, and an online leadership and skills assessment
(Executive Achiever).
In accordance with the approved recruitment process for this position, the top four
candidates shall be certified for vacancy, pending background investigations. After the
background investigations have been completed, background summary reports will be
brought to the Commission for their review and approval.
Recommendation
Staff is recommending the Commission 1) approve and accept the exam results for the
Public Safety Director/Police Chief, 2) establish and certify the eligibility list, and 3)
certify the top four candidates pending background investigations.
Attachments
1. Public Safety Director/Police Chief Exam Results—Commissioners/Staff only
2. Public Safety Director/Police Chief Eligibility List—Commissioners/Staff only