Loading...
HomeMy WebLinkAbout2025-06-09 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 09, 2025 City Hall, Council Chambers Meeting No. 11-25 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. May 27, 2025 City Council Workshop Meeting Minutes 2. May 27, 2025 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Swearing-In Ceremony for Firefighter’s Tyler Orlando, Seth Miller, Ryan Hang, Wendy Mainka, Emma Johnson and Dedric Payne G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution to Not Waive the Statutory Tort Liability Limits 3. Local Lawful Gambling Permit for Associated General Contractors of MN, Keller Golf Course, 2166 Maplewood Drive 4. 2025 Stump Grinding Contract 5. Redevelopment Grant Program Agreements between the Minnesota Department of Employment and Economic Development, the City of Maplewood and Beacon Acquisition, LLC 6. First Amendment of Metropolitan Livable Communities Act Pre-Development Grant Agreement, Rice Street Gardens H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Assisted Living Facility, 2615 Maplewood Drive a. Conditional Use Permit Resolution b. Design Review Resolution 2. 2026 Strategic Plan Review K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Tuesday, May27, 2025 City Hall, Council Chambers CONCURRENT MEETING WITH THE MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at6:00 p.m.by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, Councilmember Present Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberCavemoved toapprove the agenda assubmitted. Seconded by CouncilmemberJuenemann Ayes– All The motion passed. D.UNFINISHED BUSINESS 1.Economic Development Strategy Community Development Director Parr introduced Breanne Rothstein, Thrive Consultant, to provide the presentation.City Manager Sable and Community Development Director Parr addedadditionalinformation. Council asked questions and provided comments and suggestions. No action required. E.NEW BUSINESS None D.ADJOURNMENT Mayor Abramsadjourned the meetingat6:53p.m. May 27, 2025 Council Manager Workshop Minutes 1 Council Packet Page Number 1 of 104 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, May27, 2025 City Hall, Council Chambers Meeting No. 10-25 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:09p.m.byMayor Abrams. Mayor Abrams reflected on Memorial Day and honored the men and women that have served our country. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA CouncilmemberJuenemannmoved to approve theagenda as submitted. Seconded by CouncilmemberCave Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.May 12, 2025 City CouncilWorkshop Meeting Minutes CouncilmemberLeemoved to approve the May 12, 2025 City Council Workshop MeetingMinutes assubmitted. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 2.May 12, 2025 City Council Meeting Minutes CouncilmemberJuenemannmoved to approve theMay 12, 2025 City Council Meeting Minutes assubmitted. May 27, 2025 City Council Meeting Minutes 1 Council Packet Page Number 2 of 104 E2 Seconded by CouncilmemberLee Ayes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations None 3.FBI-LEEDA Agency Trilogy Award Public Safety Director Bierdeman gave the staff report. City Manager Sable provided further comments. No action required. 4.Maplewood Residential Recycling and Trash Collection Annual Report Sustainability Coordinator Finwall gave the staff report. Willie Tennis, Owner,and Alexia Hieserich, City Liaison, withTennis Sanitation, gave the recycling annual review. Beverly Mathiasen, Municipal Sales Manager withRepublic Services, gave the trash annual report. Councilmember Cavemoved toapprove the 2025 residential recycling and trash collection annual report. Seconded by Councilmember JuenemannAyes – All The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council.If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. CouncilmemberLeemoved toapprove agenda items G1-G7. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 1.Approval of Claims May 27, 2025 City Council Meeting Minutes 2 Council Packet Page Number 3 of 104 E2 CouncilmemberLeemoved to approve the approval of claims. Seconded by Councilmember JuenemannAyes – All The motion passed. 2.Cellebrite Service Agreement for the Maplewood Police Department Councilmember Leemoved to approve the Cellebrite service agreement for the Maplewood Police Department. Seconded by Councilmember JuenemannAyes – All The motion passed. 3.Affordable Homeownership Grant Program Agreements between the Metropolitan Council, the City of Maplewood and Twin Cities Habitat for Humanity Councilmember Leemoved to approve and authorize the mayor and city manager to execute the Metropolitan Livable Communities Act Grant Agreement between the Metropolitan Council and the City of Maplewood and the Livable Communities Demonstration Account Affordable Homeownership Grant ProgramSubgrant Agreement between City of Maplewood and Twin Cities Habitat for Humanity for a $525,000 Affordable Homeownership Grant. Seconded by Councilmember JuenemannAyes – All The motion passed. 4.ICMA/Economic Mobility and Opportunity Subgrant Agreement CouncilmemberLeemoved to approvethe ICMA/Economic Mobility and Opportunity Subgrant Agreement and authorize the appropriate staff to execute the agreement. Seconded by Councilmember JuenemannAyes – All The motion passed. 5.Fifth Amendment to Maplewood Community Center Operating Agreement Councilmember Leemoved to approve the Fifth Amendment to Maplewood Community Center Operating Agreement with the YMCA of the North. Seconded by CouncilmemberJuenemannAyes – All The motion passed. May 27, 2025 City Council Meeting Minutes 3 Council Packet Page Number 4 of 104 E2 6.Strategic Plan Update for First Quarter of 2025 Councilmember Leemoved to accept the Strategic Plan Report for First Quarter of 2025. Seconded by Councilmember JuenemannAyes – All The motion passed. 7.Resolution Approving Grant Agreement with the Metropolitan Council for Inflow and Infiltration Improvements CouncilmemberLee moved to approve the resolution regarding a grant agreement with the Metropolitan Council for inflow and infiltration improvements. Resolution 25-05-2405 APPROVAL OF GRANT AGREEMENT WITH THE METROPOLITAN COUNCIL FOR INFLOW AND INFILTRATION IMPROVEMENTS WHEREAS, the City Council of Maplewood, Minnesota, has heretofore approved the grant agreement between the City of Maplewood and the Metropolitan Council for inflow and infiltration improvements as a part of the 2023 Grant Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1.The City Engineer is hereby authorized to enter into the grant agreement. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearingplease familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2025A, $2,680,000 Finance Director Rueb gave the staff report. Bruce Kimmel, Senior Municipal Advisor with Ehlers, gave the pre-sale report. May 27, 2025 City Council Meeting Minutes 4 Council Packet Page Number 5 of 104 E2 CouncilmemberJuenemannmoved to approve the Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2025A, to be issued in the Proposed Aggregate Principal Amount of $2,680,000. Resolution 25-05-2406 RESOLUTION AUTHORIZING ISSUANCE AND SALE OF GENERAL OBLIGATION IMPROVEMENTS BONDS, SERIES 2025A BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: Section 1.Authorization; Purpose. It is hereby determined to be in the best interests of the City to issue its General Obligation Improvement Bonds, Series 2025A, pursuant to Minnesota Statutes, Chapters 429 and 475 (the “Bonds”), for the purpose of financing various street improvement projects, in the City (the “Projects”) and paying costs of issuance of the Bonds. Section 2.Municipal Advisor. The City has retained Ehlers & Associates, Inc. in Roseville, Minnesota (“Ehlers”), as its independent municipal advisor. Ehlers is hereby authorized, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), to solicit bids for theBonds on behalf of the City on a competitive basis without requirement of published notice. Section 3.Adjustment of Principal Amount of Bonds. The principal amount of the Bond issue shall be adjusted in accordance with staff recommendations upon receipt of bids for the financed Projects, provided that the principal amount shall be approximately $2,680,000. Section 4.Award and Sale. The City Council shall meet on June 23, 2025, at 7:00 p.m., or such other time deemed acceptable to the Council, for the purpose of considering sealed bids for the purchase of the Bonds and of taking such action thereon as may be in the best interest ofthe City. Section 5.Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Lee Ayes – All The motion passed. 2.2025 Public Works Consultant Pool Update Public Works Director Love gave the staff report. CouncilmemberJuenemannmoved to authorize the Mayor and City Manager to enter into Professional Service Agreements for consultant services with the following consultant firms: May 27, 2025 City Council Meeting Minutes 5 Council Packet Page Number 6 of 104 E2 Bolton & Menk, Inc. Isthmus Engineering Kimley-Horn and Associates, Inc. LHB, Inc. Short Elliott Hendrickson, Inc. SRF Consulting Group TKDA WSB Minor changes to the Professional Service Agreements are authorized as approved by the City Attorney. Seconded by Councilmember Cave Ayes – All The motion passed. K.AWARD OF BIDS 1.2025 Maplewood Street Improvements, City Project 24-12 a.Resolution Receiving Bids and Awarding Construction Contract b.Authorize Use of Bolton and Menk, Inc. for Construction Surveying Services Public Works Director Love introduced Assistant City Engineer Jarosch who gave the presentation. CouncilmemberLeemoved to approve the resolution receiving bids and awarding a construction contract for the 2025 Maplewood Street Improvements, City Project 24-12, to Park Construction Company for the Base Bid only. Resolution 25-05-2407 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT CITY PROJECT 24-12 WHEREAS,a resolution was passed by the City Council on April 14, 2025, approving plans and specifications and advertising for bids for 2025 Maplewood Street Improvements, City Project 24-12; and WHEREAS, the plans and specifications were advertised for bids according to Minnesota Statutes Chapter 429, bids were received, opened tabulated according to the law and the following bids were received complying with the advertisement: Contractor Total of Base Bid 1. Park Construction Company $8,264,001.67 2. Bituminous Roadways $8,574,982.75 3. Forest Lake Contracting $9,415,493.40 AND WHEREAS, Park Construction Company is the lowest responsible bidder; and WHEREAS, the proposed financing plan for the 2025 Maplewood Street Improvements, City Project 24-12 is shown below: May 27, 2025 City Council Meeting Minutes 6 Council Packet Page Number 7 of 104 E2 Funding SourceTotal Amount General Obligation (G.O.) Improvement Bonds$2,586,141 Street Revitalization Fund$2,451,639 Environmental Utility Fund$1,886,600 Sanitary Sewer Fund$584,300 Water Area Fund$82,500 St. Paul Regional Water Services (SPRWS)$860,400 Special Benefit Assessments$1,366,020 Total Project Funding:$9,817,600 NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota 1.The Mayor and City Manager are authorized and directed to enter into a contract with Park Construction Company in the name of the City of Maplewood for the 2025 Street Improvements, City Project 24-12, for the Base Bid Only, according to the plans and specifications approved by the City Council and on file in the office of the city engineer. 2.The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to further prepare a budget adjustment based on final construction costs after project completion. Seconded by Councilmember Villavicencio Ayes – All The motion passed. CouncilmemberJuenemannmoved to authorize the use of Bolton and Menk, Inc. for construction surveying services and further authorize the Mayor and City Manager to sign the attached work order with Bolton and Menk, Inc. Seconded by Councilmember Cave Ayes – All The motion passed. L.ADJOURNMENT Mayor Abramsadjourned the meeting at7:55p.m. May 27, 2025 City Council Meeting Minutes 7 Council Packet Page Number 8 of 104 F1a CITY COUNCIL STAFF REPORT Meeting Date June 9, 2025 REPORT TO:City Council REPORT FROM: Michael Sable, City Manager PRESENTER:Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: June 23: EDA: Beacon Interfaith Housing TIF Application Workshop: Habitat for Humanity Housing Discussion; Ramsey County Commissioner Kelly Miller July 14: Council Meeting: EDA Budget Discussion, St Paul Regional Water Services Presentation July 28: Workshop: YMCA Facility Report, Charitable Gambling Policy Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Transit Discussion 2.Discuss Charitable Gambling Policy Community Events and Notifications: Celebrate Summer, July 16, 6 – 7:30 PM, Afton Heights Parks (63 Sterling Street N.) Fishing With Friends, July 17, 4 – 7 PM, Spoon Lake (2395 Keller Pkwy) Tuj Lub Courts Grand Re-Opening, Saturday July 19, 10 AM – Noon, Keller Regional Park National Night Out, August 5, Various times and locations (Party Registration Now Open) Celebrate Summer, August 13, 6 – 7:30 PM, Edgerton Park (2001 Edgerton Street N.) Council Packet Page Number 9 of 104 F1a Maplewood Living Schedule: Author Due Date Edition VillavicencioJune 17 July 2025 Lee Aug 19 Sept 2025 Sable October 16 November 2025 AbramsDecember 15 January 2026 JuenemannFeb 17 March 2026 Cave April 16May 2026 VillavicencioJune 16 July 2026 Lee August 17 September 2026 All dates are subject to election filings. Council Packet Page Number 10 of 104 F3 CITY COUNCIL STAFF REPORT Meeting Date June 9, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER: Michael Mondor, Fire and EMS Chief AGENDA ITEM: Swearing-In Ceremony for Firefighter’s Tyler Orlando, Seth Miller, Ryan Hang, Wendy Mainka, Emma Johnson and Dedric Payne Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Firefighter’s Tyler Orlando, Seth Miller, Ryan Hang, Wendy Mainka, Emma Johnson and Dedric Payne will be officially sworn in with the Maplewood Fire Department. Recommended Action: For presentation purposes only. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment N/A Background: Firefighter/Paramedic Tyler Orlando Firefighter Tyler Orlando joined the Maplewood Fire Department with a strong foundation in emergency medical services and fire suppression. Previously working for North Memorial, Lakeview EMS and Woodbury Fire/EMS. Tyler brings a calm and confident presence to every scene. He is known for his reliability and attention to detail, especially during high-pressure incidents. His caring nature is evident through his interactions with patients and his dedication to supporting family. Tyler’s commitment to training and teamwork has made him a valued member of the Maplewood Fire Department. Firefighter/Paramedic Seth Miller Seth Miller serves with dedication and professionalism in his role as a firefighter/paramedic. Seth came to the Maplewood Fire Department after serving for several years with the Charleston, South Carolina Council Packet Page Number 11 of 104 F3 Fire Department. In addition, he was a firefighter intern with the Madison County Fire Department in Richmond, Kentucky. He has an impressive training background and can regularly be found sharing his knowledge with his fellow firefighters. Seth brings a calm demeanor, thoughtful approach, and strong technical skill to every challenge. Firefighter/Paramedic Ryan Hang Ryan Hang began his career with Maplewood Fire in September of 2021 as a Fire/EMS cadet. As a cadet, Ryan demonstrated a relentless commitment to completing required Fire and EMS training and he was the first Fire/EMS cadet to be sent to paramedic school by the department. Ryan was ultimately promoted to the full-time Firefighter/Paramedic position and has been a tremendous addition to our team. He is passionate about building relationships with our community and is quick to step up to represent the department in these activities. Ryan lives out our motto of Service Before Self, consistently demonstrating this value in both his professional duties and personal actions. Firefighter/Paramedic Wendy Mainka Wendy Mainka brings a passion for public service and community engagement to her role at Maplewood Fire. Wendy came to the Maplewood Fire Department after several years of service as a paid-on-call firefighter in Hastings. She possesses a bachelor’s degree from Howard Payne University (TX) in Language Arts. Wendy is valued for her kindness, positivity and poise under stress. Wendy was recently recognized as the Century College Paramedic Program’s Most Outstanding Student and has received the fire department’s meritorious service, lifesaving and company citation awards in her first year of service with the Maplewood Fire Department. Firefighter/Paramedic Emma Johnson Emma Johnson joined the Maplewood Fire Department with a commitment to serving others and a focus on continuous improvement. Emma previously worked as a paid-on-call firefighter for the Isanti Fire District, a critical care paramedic for North Memorial EMS, and a paramedic for Lakes Regions EMS. She earned her Paramedic Diploma from Century College. Emma is respected for her empathy, clinical skills, and calm demeanor under pressure. Emma was recognized with the department’s meritorious service, lifesaving and company citation awards in her first year of service with the Maplewood Fire Department. Firefighter/EMT Dedric Payne Firefighter Dedric Payne brings experience and a team-first attitude to the Maplewood Fire Department. Dedric has a strong foundation in fire suppression as he has served the West Metro Fire Department as a paid-on-call firefighter for several years. In addition, he worked for the City of St. Paul as a member of their BLS transport division. Dedric possesses an Associate of Arts Degree from Inver Hills Community College and played football for the University of Nebraska at Omaha and North Dakota State College. Dedric is passionate about helping people and making a difference in the lives of others. He is hoping to contribute to the Maplewood Fire Department’s community outreach efforts with the goal of building relationships within the community. Attachments: None. Council Packet Page Number 12 of 104 G1 Council Packet Page Number 13 of 104 G1, Attachments Council Packet Page Number 14 of 104 G1, Attachments Council Packet Page Number 15 of 104 G1, Attachments Council Packet Page Number 16 of 104 G1, Attachments Council Packet Page Number 17 of 104 G1, Attachments Council Packet Page Number 18 of 104 G1, Attachments Council Packet Page Number 19 of 104 G1, Attachments Council Packet Page Number 20 of 104 G1, Attachments Council Packet Page Number 21 of 104 G1, Attachments Council Packet Page Number 22 of 104 G1, Attachments Council Packet Page Number 23 of 104 G1, Attachments Council Packet Page Number 24 of 104 G1, Attachments Council Packet Page Number 25 of 104 G2 CITY COUNCIL STAFF REPORT Meeting Date June 9, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Joe Rueb, Finance Director PRESENTER:Joe Rueb, Finance Director AGENDA ITEM: Resolution to Not Waive theStatutory Tort Liability Limits Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Council will consider whether or not to waive the statutory tort liability limits to the amount of coverage purchased by the City. This is an annual requirement by the League of Minnesota Cities Insurance Trust. Historically, the City has elected to not waive the limits in order to reduce the City’s liability. Recommended Action: Motion to approve the resolution to not waive the statutory tort liability limits. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is N/A Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment By approving the statutory tort liability limits, the City is protecting itself from claims that exceed the amount of liability insurance coverage. Background: Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: 1. If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the Council Packet Page Number 26 of 104 G2 statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. 2. If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. 3. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. Attachments: 1. Resolution Council Packet Page Number 27 of 104 G2, Attachment 1 RESOLUTION TO NOT WAIVE THE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE WHEREAS, the League of Minnesota Cities Insurance Trust annually requests member cities to make an election to waive or not waive the tort liability limit established by Minnesota Statutes 466.04; and WHEREAS, the City has three choices: to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood hereby elects to not waive the statutory tort liability limit established by Minnesota Statutes 466.04. Council Packet Page Number 28 of 104 G3 CITY COUNCIL STAFF REPORT Meeting Date June 9, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM:Andrea Sindt, City Clerk Christine Evans, Deputy City Clerk PRESENTER:Andrea Sindt, City Clerk AGENDA ITEM: Local Lawful Gambling Permit for Associated General Contractors of MN, Keller Golf Course, 2166 Maplewood Drive Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: A request for a Local Lawful Gambling permit has been submitted by Associated General Contractors of MN. Approval of the request would allow lawful gambling activity to be conducted during the organization’s 2025 AGC Golf Tournament held at Keller Golf Course, 2166Maplewood Drive, on August 1, 2025. Recommended Action: Motion to approve the Local Lawful Gambling permit for Associated General Contractors of MN for their event on August 1, 2025 at Keller Golf Course, 2166 Maplewood Drive. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: na Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Council approval is required prior to issuance of a local gambling permit, per City Code Sec. 22-12. Background: Lawful gambling activity conducted at this event is exempt from state licensure under MN §349.166. MN §349.213 authorizes cities to require a local permit for conduct of lawful gambling exempt from state licensing requirements. Attachments: None Council Packet Page Number 29 of 104 G4 CITY COUNCILSTAFF REPORT Meeting Date June 9, 2025 REPORT TO:MichaelSable, City Manager REPORT FROM: Steven Love, Public Works Director Troy Brink, Street / Storm Superintendent PRESENTER:Steven Love, Public Works Director AGENDA ITEM: 2025 Stump GrindingContract Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City Council will consider awarding a contract for the grinding of stumps from trees removed by the City during the winter and spring of 2024-2025. Recommended Action: Motion to approve the 2025 stump grinding contract with Hugo’s Tree Care and direct the Mayor and City Manager to sign the contract. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $67,008 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The cost of this project is proposed to be funded through the Street Revitalization Fund (SRF). Strategic Plan Relevance: Community InclusivenessFinancial and Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The City’s urban forest is an important asset to the City and the public. Emerald Ash Borer (EAB) infestation has had a significant impact on the health of ash trees in Maplewood and the surrounding metro area. This project will remove the tree stumps left from EAB affected tree removals and restore the disturbed boulevard areas. Council Packet Page Number 30 of 104 G4 Background During the winter and spring of 2024-2025, Maplewood Public Works staff, along with City-hired tree contractors, removed 180 EAB-affected ash trees from the City’s right-of-way and park areas. The trees were cut as close as possible to the ground, with only the stumps remaining. This contract covers the grinding out of those stumps, disposing of grinding debris, and restoring disturbed areas. The City solicited quotes from three qualified tree contractors. The quotes ranged from $67,008 to $132,280.20. Hugo’s Tree Care submitted the lowest quote at $67,008. Hugo’s Tree Care has successfully completed similar stump grinding projects for the City. Staff recommends awarding the 2025 stump grinding contract to Hugo’s Tree Care. Attachments 1.Hugo’s Tree Care Inc Proposal Council Packet Page Number 31 of 104 G4, Attachment 1 Council Packet Page Number 32 of 104 G5 CITY COUNCILSTAFF REPORT Meeting Date June 9, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Redevelopment Grant Program Agreements between the Minnesota Department of Employment and Economic Development, the City of Maplewood, and Beacon Acquisition, LLC Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: On September 27, 2024, the Minnesota Department of Employment and Economic Development (DEED) awarded the City of Maplewood a $101,375 Redevelopment Grant to support Beacon Acquisition, LLC’s Gladstone Crossing project. Gladstone Crossing is a proposed 40-unit affordable multifamily apartment building to be constructed at 1375 Frost Avenue. The city council is being asked to approve a grant agreement between the Minnesota Department of Employment and Economic Development and the City of Maplewood, and a subgrant agreement between the City of Maplewood and Beacon Acquisition, LLC for the administration and use of the grant dollars. Recommended Action: Motion to approve and authorize the mayor, city managerand city clerkto execute the State of Minnesota Grant Contract Agreement between the Minnesota Department of Employment and Economic Development and the City of Maplewood, and the Subgrant Agreement between City of Maplewood and Beacon Acquisition, LLC for a $101,375 Redevelopment Grant. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Acceptance of the grant dollars does not commit the city to additional funding. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The city supports partnering with developers to secure funding from other agencies to bring funds into Maplewood to foster quality development. Council Packet Page Number 33 of 104 G5 Background: On July 10, 2023, the city council approved Gladstone Crossing, a proposed three-story, 40-unit affordable multifamily apartment building to be constructed at 1375 Frost Avenue. Beacon Acquisition, LLC, the project developer, intends to start pulling building permits this summer and plans to have the existing Gladstone House building removed from the site by the end of the year. The city attorney has reviewed both agreements. Attachments: 1. State of Minnesota Grant Contract Agreement between the Minnesota Department of Employment and Economic Development and the City of Maplewood 2. Subgrant Agreement between City of Maplewood and Beacon Acquisition, LLC Council Packet Page Number 34 of 104 G5, Attachment 1 STATE OF MINNESOTA GRANT CONTRACT AGREEMENTNO. RDGP-24-0012-o-FY25 Gladstone CrossingProject This grant contract agreementis between the State of Minnesota, acting through the Department of Employment and Economic Development("State") and the city of Maplewood, 1830 County Road B East, Maplewood, MN 55109("Grantee"). Recitals 1.Under Minn. Stat. § 116J.575the State is empowered to enter into this grantcontract agreement. 2.The State is in need of programs that create jobs, increase local property tax and provide other public benefits by redeveloping underused or unproductive sites. 3.Pursuant to Minn.Stat. § 16B.98 , the Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract agreementto the satisfaction of the State. Grant Contract Agreement 1Term of Grant Contract Agreement Effectivedate: September 27, 2024, or the date the State obtains all required signatures under Minn. Stat. §16B.98, Subd. 5, whichever is later. Per Minn. Stat. § 16B.98, Subd. 5,the Grantee must not begin work until this grant contract agreement is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat. § 16B.98, Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully executed. Expiration date: December 31, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs first. Survival of Terms. The following clauses survive the expiration or termination of this grant contract agreement: 5.Reporting Requirements;7. Monitoring and Corrective Action;10. Liability; 11. State Audits; 12.Government Data Practices and Intellectual PropertyRights; 14. Publicity and Endorsement; 15.Governing Law, Jurisdictionand Venue; 17. Data Disclosure; 18. Conflict of Interest; 19. Grant Repayment; and 20. Minnesota Business Subsidy Law. 2Grantee’s Duties Duties, Deliverables, and Completion Dates. The Grantee, who is not a state employee, will perform the following duties and provide the deliverables as outlined below. (a)Comply with required grants management policies and procedures set forth through Minn. Stat. §16B.97, Subd. 4 (a) (1). (b)Administer these grant funds in accordance with Minn. Stat. §§ 116J.571through116J.575and the application submitted on August 1, 2024, forfunding for the Gladstone Crossing Project, which is incorporated into this grant contract agreement and the provisions of this grant contract agreement. Any modification made to the approved application must be approved by the State. Council Packet Page Number 35 of 104 G5, Attachment 1 (c)It is expected that the site will be redeveloped as proposed in the grant application and upon which funding was based. Any material change in the development plans for the site must be presented to the State and approved. Promptly notify the State of any proposed material change in the scope of the project as submitted in the grant application, eligible approved Redevelopment Costsas defined Section 4.1(c) of this grant contract agreement, or the project’s timeline, which must be approved by the State, prior to implementation. (d)It is also expected that the project will begin as described in the application. To validate that the project has started and eligible work has commenced, a Payment Request, as outlined in Section4.2(a), must be submitted to the State on or before December 31, 2025, or such a later date requested by the Grantee and approved by the State in writing. If a Payment Request is not submitted, the State’s obligation to fund the Grant may be terminated as described in Section16.1(b). Invoices must be for approved Redevelopment Costs incurred after the grant contract agreement is fully executed. (e)Provide evidence to the State prior to the closeout of the grant that the Redevelopment activities have been completed. (f)Adhere to all other requirements of this grant contract agreement. Provisions for Contracts and Sub-grants (a)Contract Provisions. The Grantee must include in any contract and sub-grant, in addition to provisions that define a sound and complete agreement, such provisions that require contractors and sub-grantees to comply with applicable state and federal laws. Along with such provisions, the Grantee must require that contractors performing work covered by this grant be in compliance with all applicable OSHA regulations. (b)Ineligible Use of Grant Funds. The dollars awarded under this grant contract agreement are grant funds and shall only be used by Grantee or awarded by Grantee to third parties as grant funds and cannot take the form of a loan under any circumstance. Grantee shall not use, treat, or convert the grant funds into an interest-bearingloan, a non-interest-bearingloan, a deferred loan, a forgivable deferred loan or any other type of loan. Further, Grantee shall include in any contract or sub-grant awarding the grant funds to a third party all the provisions and requirements of this grant contract agreement, including the requirement that these dollars are grant funds only and cannot be used, treated,or converted into any type of loan. (c)Payment of Contractors and Subcontractors. The Grantee must provide evidencethat all contractors and subcontractors performing work covered by this grant are paid for their work that is satisfactorily completed. 3Time The Grantee must comply with all the time requirements described in this grant contract agreement. In the performance of this grant contract agreement, time is of the essence. 4Consideration and Payment Consideration The State will pay the Grantee under this grant contract agreementas follows: Council Packet Page Number 36 of 104 G5, Attachment 1 (a)Travel Expenses Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract agreementare considered administrative in nature and not permitted andwill not exceed $0.00; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner’s Plan” promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state.This does not include costs for contractors to complete the activities listed in Section 4.1(c),which may be considered eligible at the discretion of the State. (b)Program Income Program income generated from grant-funded activities on hand at the end of the grant period must be returned to the State unless the State has approved re-use of the income. (c)Eligible Costs The following table represents the totalapprovedRedevelopment Costs.The Grantee may not use these funds for administrative costs associated with managingthis grant or the project this grant is funding. Grant Eligible ActivitiesAmount Demolition$56,169 Public Curb and Sidewalk$30,482 Stormwater Vault and Piping$116,100 Total$202,751 (d)Total Obligation The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract agreement will not exceed $101,375. In accordance with Minn. Stat. § 116J.575 , Subd. 1, the grant may pay for up to 50% of the eligible costs for a qualifying site. This requires a local match of at least 50%. For the purpose of this project, based on the budget above, the local match portion is at least $101,375, which may come from any other funding source available to the Grantee. Payment (a) Invoices The State willdisburse funds to the Grantee pursuant to this Contract, based upon payment requests submitted by the Grantee and reviewed and approved by the State. Payment requests must be accompanied by supporting invoices for the activities definedin Section 4.1(c) of this grant contract agreement. The amount of grant funds requested by the Grantee cannot exceed 50% of the total approved Redevelopment Costs incurred by the Grantee as supported by invoices. The State will provide payment request forms. Every effort should be made to submit invoices within the same fiscal year the costs were incurred. In order to ensure that all funds are drawn prior to the expiration date of the grant, all payment requests must be received at least 30 days prior to the grant-term expiration date. (b) Unexpended Funds Any grant funds not reimbursed to the Granteeshall revert back to the State. Council Packet Page Number 37 of 104 G5, Attachment 1 Contracting and Bidding Requirements Per Minn. Stat. § 471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. (a)Prevailing wages For projects that include construction work of $25,000 or more, prevailing wage rules apply per; Minn. Stat. §§ 177.41 through 177.44, consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. Prevailing wage rates are required to be paid on an economic development project site if that project receives or will be receiving state financial assistance in the form of a grant where a single business receives $200,000 or more of the grant proceeds, aloan or the guaranty or purchase of a loan if a single business receives$500,000 or moreof the loan proceeds, or certain tax incentives, per Minn. Stat. § 116J.871. For economic development projects subject to the prevailing wage requirements in Minn. Stat. § 116J.871, Grantee must ensure that Grantee and all contractors and subcontractors comply with applicable prevailing wage requirements including submitting all required certified payroll records, as described in Exhibit A, “Prevailing Wage Certification – Minn. Stat. § 116J.871”, to the following email address: wagedata.deed@state.mn.us. (b)The grantee must not contract with vendors who are suspended or debarred in MN: http://www.mmd.admin.state.mn.us/debarredreport.asp 5Reporting Requirements The Grantee must submit to the State annual reports on the use of grant funds and the progress of the stth Project covering July 1through June 30of each year. Eachannual reportmust be received by the State no th later than July 25of each year. The annual reportmust identify specific Project goals listed in the application and quantitatively and qualitatively measure the progress of such goals. Grant payments shall not be made on grants, or subsequent grant awards made to the Grantee, with past due reports. In addition, the Grantee shall submit a finalannualreport. The State will provide annual reporting form. 6Conditions of Payment All services provided by the Grantee under this grant contract agreementmust be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, stateand local laws, ordinances, rules and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state or local law. 7Monitoring and Corrective Action The Granteeagrees to permit monitoring by the Stateto determine grant contract agreementperformance and compliance with grant contract agreementprovisions. The Granteefurther agrees to cooperate with the Statein performing and completing such monitoring activities and the Granteeagrees to implement and comply with such corrective actionas is proposed by the State. The Grantee must provide any financial records, timesheets or other supporting documentation, upon the request of the State. 8Authorized Representative The State's Authorized Representative isMary Vang, Project Manager, 180 East Fifth Street, St. Paul, MN 55101, 651-259-7147, or his/her successor, and has the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant contract agreement. If the services are Council Packet Page Number 38 of 104 G5, Attachment 1 satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee’s Authorized Representative is Michael Martin, Assistant Community Development Director, 1830 County Road B East, Maplewood, MN 55109, 651-249-2303, Michael.martin@maplewoodmn.gov. If the Grantee’s Authorized Representative changes at any time during this grant contract agreement, the Grantee must immediately notify the State. 9Assignment, Amendments, Adjustments,Waiver and Grant Contract AgreementComplete Assignment The Grantee shall neither assign nor transfer any rights or obligations under this grant contract agreementwithout the prior written consent of the State, approved by the same parties who executed and approved this grant contract agreementor their successors in office. Amendments Any amendments to this grant contract agreement, with the exception of Grant Adjustment Notices (GANs), must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract agreementor their successors in office. Grant Adjustment Notices (GANs) GANs must be approved by the State in writing and may require a written change request by the Grantee. A GAN may be used for non-substantive changes that do not affect grant requirements, including, but not limited to,changing grant status activity, or changingbudget amounts within approved grant eligible activities that do not increasethe awarded value. All other changes require formal amendment as stated in Section 9.2. Waiver If the State fails to enforce any provision of this grant contract agreement, that failure does not waive the provision or the State’s right to enforce it. Grant Contract AgreementComplete This grant contract agreementcontains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract agreement, whether written or oral, may be used to bind either party. 10Liability Subject to the provisions and limitations of Minn. Stat. § 466, the Grantee must indemnify, save and hold the State, its agents and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract agreementby the Grantee or the Grantee’s agents, employeesor independent contractors. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract agreement. 11State Audits derMinn. Stat. § 16B.98, Subd.8, the Grantee’s books, records, documents, and accounting procedures Un and practices of the Grantee or other party relevant to this grant contract agreement or transaction are subject to examination by theCommissioner of Administration, by theStategranting agencyand/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Council Packet Page Number 39 of 104 G5, Attachment 1 The Grantee shall maintain adequate financial records consistent with generally accepted accounting principles. The Grantee shall submit accounting system records that track the use of grant proceeds and all matching funds by eligible Redevelopment Costs for each year in which grant disbursements and expenditures were made. The records shall reflect both expenditures and revenues and shall be submitted after all grant proceeds and matching funds have been expended or at the State’s request. 12Government DataPractices and Intellectual Property Rights Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract agreement, and as it applies to all data created, collected, received, stored, used, maintained or disseminated by the Grantee under this grant contract agreement. The civil remedies of Minn. Stat. §13.08apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee mustimmediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law. Intellectual Property Rights The Grantee represents and warrants that Grantee’s intellectual property used in the performance of this grant contract agreement does not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 10, the Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the State, at the Grantee’s expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of Grantee’s intellectual property used in the performance of this grant contract agreement infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costsand damages, including but not limited to, attorney fees. If such a claim or action arises, or in the Grantee’s or the State’s opinion is likely to arise, the Grantee must, at the State’s discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing intellectual property as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. 13Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 14Publicity and Endorsement Publicity Any publicity regarding the subject matter of this grant contract agreementmust identify the State as the sponsoring agency. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respectto the program, publications or services provided resulting from this grant contract agreement. For DEED logos, please contact the State’s Authorized Representative. Council Packet Page Number 40 of 104 G5, Attachment 1 Endorsement The Grantee must not claim that the State endorses its products or services. 15Governing Law, Jurisdiction and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract agreement. Venue for all legal proceedings out of this grant contract agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 16Termination Termination by the State (a)Without Cause. The State may terminate this grant contract agreementwithout cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. (b)With Cause. The State may immediately terminate this grant contract agreement if the State finds that there has been a failure to comply with the provisions of this grant contract agreement, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 16.2Termination by the Commissioner of Administration The Commissioner of Administration may immediately and unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes or is not in the best interest of the State. 16.3Termination for Insufficient Funding The State may immediately terminate this grant contract agreement if: (a)It does not obtain funding from the Minnesota Legislature. (b)Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice. 17Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 18Conflictsof Interest The Statewill take steps to prevent individual and organizational conflicts of interest in reference to Grantees per Minn.Stat. § 16B.98 and Department of Administration, Office of Grants Management, Policy Number 08-01Conflict of Interest Policy for StateGrant-Making(Current Policies tab). When a conflict of Council Packet Page Number 41 of 104 G5, Attachment 1 interest concerning State grant-making is suspected, disclosed or discovered, transparency shall be the guiding principle in addressing it. In cases where a potential or actual individual or organizational conflict of interest is suspected, disclosed, or discovered by the Grantee throughout the life of the grant contract agreement, they must immediately notify the State for appropriate action steps to be taken, as defined above. The Grantee must complete a Conflict-of-Interest Disclosure Form. 19 Grant Repayment If a project fails to substantially provide the public benefits listed in the grant application within five years from the date of the grant award, the State may require that 100% of the grant amount be repaid by the Grantee over a term not to exceed ten years. The State may exercise discretion to require repayment of only a portion of the grant amount taking into account the public benefits generated by the completed development. 20 Minnesota Business Subsidy Law The Grantee must comply, if appropriate, with the Minnesota Business Subsidy Law, Minn. Stat. §§ 116J.993 through 116J.995. (The rest of this page is left intentionally blank) Council Packet Page Number 42 of 104 G5, Attachment 1 1.STATEENCUMBRANCEVERIFICATION3.STATEOFMINNESOTA:DEPARTMENTOFEMPLOYMENTAND ECONOMICDEVELOPMENT Individual certifies that funds have been encumbered as required by Minn. Stat.§ 16A.15. By: (WITH DELEGATED AUTHORITY) Signed: Title: Date: Date: SWIFT Contract/PO No(s): 2.GRANTEE The Grantee certifies that the appropriate person(s) hasexecuted the grant contract agreementon behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title:City Clerk Date: By: Title:Mayor Date: Distribution: Agency Grantee State’s Authorized Representative Council Packet Page Number 43 of 104 G5, Attachment 1 To: Minnesota Department of Labor and Industry Prevailing-wage compliance unit 443 Lafayette Road N. St. Paul, MN 55155 Re: Prevailing-wage certification – Minnesota Statutes § 116J.871 _______________________ is a recipient of financial assistance from the ________________________ for the project identified below. As required by Minn. Stat. § 116J.871, subd. 2(a), ___________________________________________________ hereby certifies to the commissioner of the Department of Labor and Industry, that laborers and mechanics at the project site during construction, installation, remodeling or repairs for which the financial assistance will be provided, in whole or part, will be paid the prevailing-wage rate as defined in Minn. Stat. § 177.42, subd. 6. Prevailing wages paid to laborers and mechanics at the project site shall comply with the prevailing-wage rates determined for _________________ county, Minnesota. ________________ understands that failure to pay prevailing wages is a misdemeanor and that each day of violation is a separate offense under Minn. Stat. § 116J.871, subd. 3. Project name: __________________________________________________________ (Insert project name) Project start date: __________________________________________________________ (Insert project start date) Project site address: __________________________________________________________ (Insert project site address) Financial assistance contract number: __________________________________________________________ (Insert financial assistance contract number) By: _______________________________________ Signature: _______________________________________ (Print name of authorized representative) (Signature of authorized representative) Its: _______________________________________ Date: _______________________________________ (Authorized representative’s title) (Date signed and certified) (Page 1 of 2) 443 Lafayette Road N., St. Paul, MN 55155 • 651-284-5005 • dli.mn.gov Council Packet Page Number 44 of 104 G5, Attachment 1 Information for recipients Recipients must ensure all laborers and mechanics at the project site during construction, installation, remodeling or repairs for which the financial assistance from a state agency or allocating agency will be provided is performed under contracts that specifically include the prevailing-wage rate requirements of the Minnesota Prevailing Wage Act (“MPWA”), Minnesota Statutes sections 177.41-.44 and Minnesota Rules, sections 5200.1000-.1120. Recipients also must ensure that contractors and their subcontractors will comply with the requirements of the MPWA, including recordkeeping, completion and submission of certified payroll reports, posting and contract requirements and the requirement that laborers and mechanics at the project site during construction, installation, remodeling or repairs for which the financial assistance will be provided are paid the applicable prevailing-wage rate(s) for each classification of work they perform. These requirements and enforcement provisions are set forth at Minn. Stat. § 116J.871, subd. 2(a). In accordance with the MPWA and because the commissioner, pursuant to Minn. Stat. § 177.30(a)(7), has deemed certain payroll information necessary and appropriate, recipients must also ensure that each employer performing work at the project site during construction, installation, remodeling or repairs for which financial assistance from a state agency is provided will prepare, maintain as required, and provide to the Department of Labor and Industry upon request, certified payroll reports with respect to the wages and benefits paid to employees specifying for each employee: the employee’s name; prevailing-wage job classifications; hours worked each day; total hours; rates of pay; gross amount earned; each deduction for taxes; total deductions; net pay per week; dollars contributed per hour for each benefit, including name and address of administrator; benefit account number; and telephone number for health and welfare, vacation or holiday, apprenticeship training, pension, and other benefit programs. These same certified payroll records must be submitted to the contracting authority no more than 14 days after the end of each pay period and retained by the employer for a minimum of three years after the final payment is made on the project. Minn. Stat. §§ 177.30 (a)(7), 177.43, subd. 3. A sample certified payroll form is available at dli.mn.gov/sites/default/files/pdf/pw_certified_payroll_form.pdf. The state agency or allocating agency awarding the financial assistance is considered the contracting authority. Minn. Stat. § 116J.871, subd. 2(b). Recipients of financial assistance from a state agency or allocating agency should contact the Department of Labor and Industry for applicable prevailing-wage rates and guidance on how to comply with prevailing wage- requirements in section 116J.871 and the MPWA: Division of Labor Standards Karen Bugar, State Program Administrative Director 443 Lafayette Road N, St. Paul, MN 55155 651-284-5091 or dli.prevwage@state.mn.us Email a completed copy of this form to dli.prevwage@state.mn.us or mail a copy of this form to the Department of Labor and Industry at the address on page 1 of this form. A copy should also be submitted to the state agency or allocating agency awarding the financial assistance. (Page 2 of 2) Rev: 05/2024 Council Packet Page Number 45 of 104 G5, Attachment 2 SUB-GRANT AGREEMENT (Minnesota Department of Employment and Economic Development) This Sub-Grant Agreement (the “Agreement”) is made this ___ day of _______________, 2025 by and between the city of Maplewood, a Minnesota municipal corporation (the “City”), and Beacon Acquisition, LLC, a limited liability company under the laws of Minnesota (the “Developer”). WITNESSETH: WHEREAS, the Developer is the fee owner of the real property at 1375 Frost Avenue East and legally described in Exhibit B attached hereto (the “Development Property”); and WHEREAS, the Developer intends to construct a three-story, 40-unit affordable multi-family apartment building on the Development Property (the “Gladstone Crossing Project” or the “Project”); and WHEREAS, the City has applied for and secured a Redevelopment Grant from the State of Minnesota through the Minnesota Department of Employment and Economic Development (“DEED”) in an amount not to exceed $101,375 (the “Redevelopment Grant”), the proceeds of which will provide reimbursement for certain costs (the “Grant Eligible Activities”) outlined in Grant Contract Agreement No. RDGP-24-0012-o-FY25, Gladstone Crossing Project, between DEED and the City, a copy of which is attached hereto as Exhibit A (the “Grant Agreement”), and is incorporated herein and made part of this Agreement; and WHEREAS, the parties wish to lay out the terms and conditions under which the City will make available to the Developer the funds it receives through the Redevelopment Grant. NOW, THEREFORE, in consideration of the covenants and mutual obligations of the parties, the City and Developer agree as follows: 1.Redevelopment Grant. (a)The City will distribute funds received under the Grant Agreement upon the continuing compliance by the Developer with its obligations hereunder and under the Grant Agreement. The Developer shall use the grant proceeds which are being provided by the City under this Agreement solely for Grant Eligible Activities in accordance with the Grant Agreement. The grant proceeds shall not be used for any ineligible uses as described in the Grant Agreement. (b)It is expressly understood and agreed that all payments by the City to the Developer shall be paid pursuant to the terms and conditions of the Grant Agreement and that only costs authorized under the Grant Agreement shall be eligible for reimbursement. Any costs incurred by the Developer that are determined not to be authorized under the Grant Agreement shall be the sole responsibility of the Developer. Eligibility for reimbursement of any and all expenditures made by the Developer is solely within the discretion of DEED and as represented in the Grant Agreement. The Developer shall be solely responsible for providing adequate documentation for reimbursement pursuant to the terms of the Grant Agreement. (c)The Developer understands and agrees that any reduction or termination of funds made available to DEED through the Redevelopment Grant Program may result in a like reduction in the amount of the grant proceeds that will be made available to the Developer pursuant to this Agreement. Pursuant to Section 9.1 of the Grant Agreement, the parties agree that none of the grant funds may be made available to any subgrantee or subrecipient nor may the Developer assign Council Packet Page Number 46 of 104 G5, Attachment 2 or transfer any rights or obligations under the Grant Agreement without the prior written consent of DEED. Notwithstanding the foregoing, any assignment by the Developer to an entity controlled or 100% owned by Developer or one of its affiliates will be approved by the City. The Developer understands and agrees that the City shall have no obligation to provide any funds pursuant to this Agreement unless and until it receives proceeds of the Redevelopment Grant from DEED. 2.City’s Obligations. The City will be responsible for reimbursing the Developer for the costs of the Grant Eligible Activities up to a total amount of $101,375, which will be funded solely from the Redevelopment Grant proceeds actually received from DEED. The City will disburse funds to the Developer pursuant to this Agreement and the Grant Agreement from and to the extent proceeds of the Redevelopment Grant are received by the City, based upon reimbursement requests submitted by the Developer. Reimbursement requests must be accompanied by all information and documentation needed by the City pursuant to the Grant Agreement to submit a payment request form to DEED. The Developer shall be solely responsible for ensuring such requests meet the criteria of the Grant Agreement. All disbursement requests will be reviewed and approved by the City and DEED. To ensure that all funds are drawn prior to the expiration of the Redevelopment Grant, all payment requests must be received from the Developer by the City at least 60 days prior to the Redevelopment Grant expiration date of December 31, 2027. Unless the Redevelopment Grant is extended by DEED and the City in writing, any unrequested funds will be lost. The City shall have no obligation to disburse any of these funds if, at the time of disbursement, the Developer is in default under any of the terms of this Agreement, the Grant Agreement or any other agreement between the Developer and the City related to the Project. 3.Developer’s Obligations. The Developer must perform and satisfy certain obligations of the City under the Grant Agreement. Specifically, but without limiting the foregoing, the Developer must perform all the following with respect to the Project and in satisfaction of the Grant Agreement’s obligations: (a)The Developer will be responsible for constructing the Project on the Development Property (the “Work”). All Work provided by the Developer under this Agreement must be performed to DEED’s reasonable satisfaction and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Developer will not receive payment for Work found by the City or DEED to be unsatisfactory or performed in violation of federal, state, or local law. (b)The Developer will comply with all requirements and conditions of the Grant Agreement that, by their nature, must be performed by Developer rather than City and that are conditions of award of funds under the Grant Agreement. (c)The Developer must take all other actions as are needed to ensure compliance with the Grant Agreement and provide such information and assistance to the City as may reasonably be needed to ensure the City can comply with the requirements of the Grant Agreement that, by their nature, must be performed by the City rather than the Developer. The Developer acknowledges that the City must make a Payment Request (as defined in the Grant Agreement) by December 31, 2025 or such later date as agreed to by the City and DEED or DEED may terminate the Grant Agreement (d)To permit the City and DEED to monitor compliance with this Agreement, the Developer shall permit any person that the City or DEED designates, at the City or DEED’s expense, to visit and inspect the Development Property, the corporate books and financial records and documents of the Developer as relevant to receipt and expenditure of the grant funds or this Agreement and to discuss its affairs, finances, and accounts as they relate to receipt and expenditure Council Packet Page Number 47 of 104 G5, Attachment 2 of the grant funds or this Agreement with the principal officers of the Developer, all at such times and as often as the City or DEED may reasonably request during the term of this Agreement and for a period of six years after the termination of this Agreement. (e) The Developer shall include in any contract or subcontract for the Work appropriate provisions to ensure contractor or subcontractor compliance with all applicable state and federal laws and the requirements of the Grant Agreement, including, but certainly not limited to, payment of prevailing wages to the extent required in the Grant Agreement and Minnesota state law. Along with such provisions, the Developer shall also require that contractors and subcontractors performing Work covered by the Redevelopment Grant obtain all required permits, licenses, and certifications, and comply with all applicable state and federal Occupational Safety and Health Act regulations, especially the federal Hazardous Waste Operations and Emergency Response standards under Code of Federal Regulations, Title 29, Sections 1910.120 and 1926.65. (f) The Developer shall construct the Project to meet all applicable local codes, rehabilitation standards, ordinances, and zoning regulations. The City and DEED assume no responsibility for obtaining any applicable local, state, or federal licenses, permits, bonds, authorizations, or approvals necessary to perform or complete the Work. The Developer and its contractors, if any, must comply with all applicable licensing, permitting, bonding, authorization, and approval requirements of federal, state, and local governmental and regulatory agencies, including conservation districts. (g) Provide the City with all information that is needed by the City to submit the written reports required by the Grant Agreement, including but not limited to the reports required by Section 5 of the Grant Agreement. (h) The Developer is solely responsible for hiring and supervising all Work necessary to complete the Grant Eligible Activities. The City shall not be liable with regard to such Work. (i) The Developer acknowledges and agrees that all terms, conditions and obligations contained in the Grant Agreement are incorporated herein, and made a part of this Agreement. The Developer shall comply in all respects with the Grant Agreement. In addition to the terms, conditions and obligations described herein, the Developer further acknowledges, accepts and assumes all of the City’s obligations described in the Grant Agreement, unless such obligations can only be reasonably performed by the City, including but not limited to, the obligation to repay the Redevelopment Grant at any time if required by DEED within 30 days of request from the City. (k) The City must certify to DEED that all contractors and subcontractors have been paid and that the Work performed is determined to be satisfactory. The Developer will provide a certification to the City that all contractors and subcontractors have been paid and that the Work performed is determined to be satisfactory prior to seeking reimbursement for any related costs. (l) The Developer agrees to promptly notify the City of any proposed material change in the development plans for the Development Property, the scope of the Project, the Project budget or the Project’s completion date. (m) The Grant Agreement generally includes various reporting requirements that the City must undertake as a condition of receipt of the grant funds. For the City to adequately meet its obligations under the Grant Agreement, the Developer is required to provide the City with all information identified in the Grant Agreement and any other additional information that the City deems reasonably necessary to comply with its obligations under the Grant Agreement. In the Council Packet Page Number 48 of 104 G5, Attachment 2 event that the Developer fails to provide the City with the necessary information in a timely manner, the City shall cease making any additional Payment Requests payment under the Grant Agreement until such time as the Developer has provided all of the information requested by the City. (n) The Developer certifies that it follows Minnesota Statutes, Section 176.181, subd. 2, pertaining to workers’ compensation insurance coverage. The Developer’s employees and agents will not be considered City employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the City’s obligation or responsibility. (o) Any publicity regarding the subject matter of the Redevelopment Grant must identify DEED as a sponsoring agency. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Developer individually or jointly with others, or any subcontractors, with respect to the Project. The Developer must not claim that DEED or the City endorses its products or services. (p) The Developer agrees it shall provide all matching funds required by the Grant Agreement. 4. Business Subsidy Act Inapplicable. Pursuant to Minnesota Statutes, Section 116J.993, subd. 3, the Redevelopment Grant funding made available to the Developer hereunder is not a business subsidy because it is less than $150,000 and is assistance for housing and therefore the Business Subsidy Act does not apply. 5. Not a Loan. The financial assistance awarded under this Agreement are grant funds and shall only be used as grant funds and cannot take the form of an interest-bearing loan, a non-interest-bearing loan, a deferred loan, a forgivable deferred loan or any other type of loan. 6. Indemnification. Subject to the limitations provided in Minnesota Statutes, Chapter 466, to the fullest extent permitted by law, the Developer shall defend, indemnify and hold harmless the City and its officers, employees and agents from and against all claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of or resulting from the conduct or implementation of the Project activities funded by the Redevelopment Grant and the City’s obligations under the Grant Agreement, including without limitation the City’s obligations under the Grant Agreement, except to the extent the claims, damages, losses and expenses arise from the City’s own willful misconduct. Additionally, and for the avoidance of doubt, the Developer understands and acknowledges that the preceding sentence applies to any and all claims asserted by DEED, the Minnesota Department of Labor and Industry, and any other party related to the Developer’s acts or omissions associated with the Project or the Work, including, but certainly not limited to, claims related to the Developer’s failure to adhere to the prevailing wage requirements to any extent required and any damages, losses and expenses, including but not limited to attorneys’ fees, incurred by the City as a result thereof. The obligations contained herein shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which otherwise would exist between the City and the Developer. The provisions of this section shall survive the expiration or termination of this Agreement. This indemnification shall not be construed as a waiver on the part of the City of any immunities or limits on liability provided by Minnesota Statutes, Chapter 466 or other applicable state or federal law. Council Packet Page Number 49 of 104 G5, Attachment 2 7. Data Practices. All data collected, created, received, maintained or disseminated for any purpose in the course of the Developer’s performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. 8. Notices and Demands. Any notice, demand or other communication made under this Agreement by either party to the other shall be sufficiently given if it is dispatched by registered or certified United States mail, postage prepaid, return receipt requested or delivered personally to a. As to the Developer: Beacon Acquisition, LLC 2610 University Ave. W., Suite 100 St. Paul, MN 55114 Attn: Kevin Walker b. As to the City: City of Maplewood 1830 County Road B East Maplewood, MN 55109 Attn: City Manager or such other address as either party may, from time to time, designated in writing and send to the other as provided in this section. 9. Disclaimer of Relationship. Nothing in this Agreement or any act of the City or the Developer shall be deemed or construed by the Developer or any third party to create any partnership, joint venture or limited general partnership between the Developer and the City or establish any relation of third- party beneficiary. 10. Governing Law. This Agreement is governed by laws of Minnesota, without regard to its choice-of-law provisions. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. 12. Amendment. This Agreement may only be amended by written agreement of the parties. 13. Termination for Insufficient Funding. The City may immediately terminate this Agreement if it does not obtain funding from the DEED, or if DEED otherwise notifies City that the Redevelopment Grant or the Grant Agreement has been terminated. Notice of such termination must be by written or via electronic communication to the Developer. The City is not obligated to pay for any costs incurred after notice and effective date of termination. Council Packet Page Number 50 of 104 G5, Attachment 2 IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be duly executed in their names on or as of the date first above written. CITY OF MAPLEWOOD, MINNESOTA By: ____________________________________ Marylee Abrams, Mayor By: ____________________________________ Michael Sable, City Manager STATE OF MINNESOTA ) ) SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ___ day of ________________, 2025, by Marylee Abrams, the Mayor of the city of Maplewood, a Minnesota municipal corporation, on behalf of the municipal corporation. ________________________________ Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ___ day of ________________, 2025, by Michael Sable, the City Manager of the city of Maplewood, a Minnesota municipal corporation, on behalf of the municipal corporation. ______________________________ Notary Public Council Packet Page Number 51 of 104 G5, Attachment 2 BEACON ACQUISITION, LLC By: _______________________________ Its: _______________________________ STATE OF MINNESOTA ) ) SS. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this __ day of ________________, 2025, by ______________, the _______________ of Beacon Acquisition, LLC, a limited liability company, under the laws of Minnesota , by and on behalf of the company. __________________________________ Notary Public THIS AGREEMENT DRAFTED BY: Kennedy & Graven, Chartered (RHB) Suite 700 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402 (612) 337-9300 Council Packet Page Number 52 of 104 G5, Attachment 2 EXHIBIT A GRANT AGREEMENT \[to be attached\] Council Packet Page Number 53 of 104 G5, Attachment 2 EXHIBIT B LEGAL DESCRIPTION OF DEVELOPMENT PROPERTY Parcel 1: Lots 13, 14, 15, 16, 17, 18 and 19 except the North 15 feet of Lot 19, Block 11, Gladstone, together with that part of the vacated alley adjacent thereto which accrued thereto by reason of vacation thereof, Ramsey County, Minnesota. (Abstract Property) Parcel 2: Lot 4, except the North 14.25 feet thereof, also all of Lots 5, 6, 7, 8, and 9, Lunn’s Rearrangement of Lots 7 to 12, inclusive, Block 11, Gladstone, together with that portion of vacated alley in Lunn’s Rearrangement accruing thereto, and together with that portion of vacated alley in Block 11, Gladstone, accruing thereto, all according to the plat thereof on file and of record in the Office of the County Recorder in and for Ramsey County, Minnesota. (Abstract Property). Council Packet Page Number 54 of 104 G6 CITY COUNCILSTAFF REPORT Meeting Date June 9, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: First Amendment of Metropolitan Livable Communities Act Pre- Development Grant Agreement, Rice Street Gardens Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: On June 28, 2023, the Metropolitan Council awarded the City of Maplewood a $150,000 grant to support the City’s and Rondo Community Land Trust's request for pre-development project funding. The City Council is being asked to approve an amendment to the agreement with the Metropolitan Council to extend the grant term for an additional year. Recommended Action: Motion to approve the First Amendment of Metropolitan Livable Communities Act Pre-Development Grant Agreement with the Metropolitan Council and authorize the mayor and city manager to execute the document. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Acceptance of the grant dollars does not commit the city to additional funding. Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city’s 2040 Comprehensive Plan establishes the goal to “Improve the availability of affordable housing for both homeowners and renters” and identified an action item to “Partner with Metropolitan Council and other agencies and programs to provide funding assistance to developers (and also to those in need of housing) to provide for affordable housing units in the community.” Background: The 13.26-acre site at 1958 Rice Street is owned by Saint Paul Regional Water Services (SPRWS) and is the current location of the Rice Street Community Gardens. The City of Maplewood and the Council Packet Page Number 55 of 104 G6 Rondo Community Land Trust (RCLT) were granted a Livable Communities Act Pre-Development Grant in 2023 to plan the site in the event it becomes available for development. The grant currently expires on June 30, 2025. In collaboration with the RCLT, the City of Maplewood requested a one- year extension to the grant. The Metropolitan Council has approved this request. Over the past two years, RCLT and the city have made significant progress in developing a future vision for the Rice Street Gardens site, including robust community engagement efforts, completion of a detailed stormwater analysis, a traffic impact study, and a market study. Below are highlights of the deliverables completed to date: Community Engagement RCLT and its teams provided project management for community engagement, including coordination with the Rice Larpenteur Alliance (RLA) on survey questions and community events, and deliverable review. RLA convened stakeholders monthly, held a kick-off meeting, hosted 10 community engagement opportunities, and coordinated a survey translated into Karen and Nepali. Site and Stormwater Planning RCLT and its team conducted a request for proposals (RFP) process to select a stormwater consultant and ensured timely deliverable completion. A stormwater management report was completed based on two stakeholder-developed concepts. LCA Project Studies RCLT and its team provided project management, including stakeholder identification, scope alignment with developed concepts, and review of the analysis geography and draft deliverables. Additional work was conducted to provide background demographic trends, conduct stakeholder interviews, and offer market trend recommendations. The team developed parking recommendations for the two concepts based on data from a gardening event and best practices. Future Work The grant extension provides additional time for RCLT to complete the remaining project studies— specifically, the Site Acquisition Appraisal and Geotechnical Analysis—and to continue Site Planning. At its November 2024 meeting, SPRWS indicated that it is not prepared to sell the parcel at this time, as it is conducting a larger study on surplus land. With this in mind, it is still in the city’s interest to work with RCLT to complete its pre-development planning and to complete the terms of the grant so that it is prepared if the site becomes available. The city attorney has reviewed this agreement. Attachments: 1.First Amendment of Metropolitan Livable Communities Act Pre-Development Grant Agreement Council Packet Page Number 56 of 104 G6, Attachment 1 Grant No. SG-19116 FIRST AMENDMENT OF METROPOLITAN LIVABLE COMMUNITIES ACT PRE-DEVELOPMENT GRANT AGREEMENT THIS AGREEMENT is made and entered into by the Metropolitan Council (“Council”) and the City of Maplewood (“Grantee”). WHEREAS, in June 2023 the Grantee was awarded a $150,000.00 Pre-Development grant to help fund the pre-development activities of Community Engagement, Project Studies, and Site Planning for the Rice Street Gardens site; and WHEREAS, on January 8, 2024 the Grantee and the Council entered into a grant agreement identified as Council Grant No. SG-19116 (“Agreement”) which made the grant funds available to the Grantee for pre-development activities for the Rice Street Gardens site; and WHEREAS, on April 2, 2025 the Grantee requested an amendment to extend the grant term by 12 months. NOW, THEREFORE, in consideration of the promises and covenants contained in this agreement, the Council and the Grantee agree to amend Grant No. SG-19116 as follows: The “EXPIRATION DATE” identified at Page 1 of the Agreement and referenced in Section 4.01, Term, is changed from June 30, 2025 to June 30, 2026. Except for this amendment, the provisions of Grant No. SG-19116 shall remain in force and effect without change. ***This portion intentionally left blank*** Council Packet Page Number 57 of 104 G6, Attachment 1 IN WITNESS WHEREOF, the Grantee and the Council have caused this agreement to be executed by their duly authorized representatives. This agreement is effective on the date of finalexecution by the Council. CITY OF MAPLEWOOD METROPOLITAN COUNCIL By: _______________________________ By: _____________________________ Title:______________________________LisaBeth Barajas, Executive Director Date: ______________________________ Community Development Division Date: ____________________________ By: _______________________________ Title: ______________________________ Date: ______________________________ Approved as to form: By: _______________________________ Title: ______________________________ Date: ______________________________ Council Packet Page Number 58 of 104 J1 CITY COUNCILSTAFF REPORT Meeting Date June 9, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director Assisted Living Facility, 2615 Maplewood Drive AGENDA ITEM: a. Conditional Use Permit Resolution b.Design Review Resolution Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Frisbie Companies is requesting approval of a Conditional use Permit and Design Review for a new 32-unit memory care facility. Recommended Action: a. Motion to approve a conditional use permit resolution to construct a new 32-unit memory care facility at 2615 Maplewood Drive. b. Motion to approve a design review resolution to construct a new 32-unit memory care facility at 2615 Maplewood Drive. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant’s application complete on May 6, 2025. The initial 60-day review deadline for a decision is July 5, 2025. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review and decide. Background: The applicant is requesting approval for a new 32-unit memory care facility. This proposal is a change from a previously approved 72-unit multifamily apartment building approved in 2020. This adjustment is primarily due to current construction costs, limited financing options for apartment complexes, and existing market conditions. The new plans include six one-bedroom and 26 studio Council Packet Page Number 59 of 104 J1 units. The applicant is partnering with Ebenezer Care to oversee the facility's operations. The building will offer a variety of standard amenities including a commercial kitchen, dining room, living room, sunroom, laundry facilities, a spa room, a beauty salon, nursing offices, a director’s office, a staff break room, a library/family room, activity spaces, and both covered indoor and outdoor patios. Conditional Use Permit The R3 – multiple dwelling zoning district requires a conditional use permit for assisted living uses. This single-story project is designed to have less impact on the site than the previously approved three-story apartment building with underground parking. It requires less surface parking, which allows for a more substantial 50-foot landscape buffer along the northern property line (an increase from the previous 20-foot buffer). The plans also prioritize preserving existing trees and minimizing environmental disruption, resulting in more pervious areas and a larger wetland buffer. Eliminating below-grade parking excavation will also allow for the incorporation of rain gardens. Design Review Site Plan The site will be accessed by two drives coming off Maplewood Drive. The proposed building and parking lots are concentrated on the east side of the lot and will be positioned on the site, with setbacks from the street and neighboring residences, and enhanced by landscaping, walkways, and courtyards. The outdoor areas will include additional landscaping, retaining walls, and sidewalks with pond views. The area of land on the west side of the site, which is also west of a wetland, will not be built on. The building and parking lots meet all the required setbacks, including the 50-foot building setback required to the north property line. Building Elevations The exterior of the building will feature predominantly “golden teak” colored siding panels complemented by “manganese ironspot” colored brick facades and a pitched shingled roof. Trash enclosures will be constructed of brick and located on the south side of the property. Mechanical equipment will be situated on the rear or screened on the partially flat roof to minimize visual impact. Parking The city ordinance does not contain specific parking standards for assisted living or nursing home facilities. The applicant proposes 28 parking stalls, including two accessible stalls. The facility employees and guests visiting residents would use the on-site parking. Staff believe this number is adequate given the number of units, possible visitors, and proposed staff on-site at any time. Landscaping Per the applicant’s plans, the property has 143 significant trees, equaling 1,996 diameter inches of trees. The applicant is removing 24 significant trees, equaling 328.5 diameter inches. Based on the City’s tree preservation ordinance tree replacement calculation, no additional replacement trees are required over and above the general landscape requirements. The applicant’s landscape plan includes 38 new trees, for a total of 74 caliper inches. Numerous shrubs and perennials will also be Council Packet Page Number 60 of 104 J1 planted around the building. A six-foot-tall screening fence will also be constructed along the north property line between this project and the single-family homes along County Road C East. Floor Area City ordinance requires that the minimum habitable floor area for "assisted-living" and "memory- care" senior housing be at least the minimum required by the Minnesota Department of Health, which is generally 250 square feet for assisted living. Of the 32 units the applicant is proposing, six will be one-bedroom units between 525 and 536 square feet, and the 26 studio units will have either 325 or 415 square feet. Wetlands and Shoreland There is a Manage B wetland located in the center of the parcel. The city’s wetland ordinance requires a 50-foot minimum and a 75-foot average wetland buffer. The wetland ordinance allows flexibility in instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases, decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. The development will have grading to within 50 feet along the eastern edge of the Manage B wetland. The entire western edge of the wetland will remain undisturbed, allowing for wetland buffer averaging. Wetland buffer averaging is being requested due to the percentage of the parcel covered by wetland and the configuration of the wetland on the parcel. The Shoreland Overlay District for Kohlman Lake allows for 30 percent impervious surface coverage for an apartment complex. The parcel is 8.96 acres. The impervious surface area, including the building, parking lot, and sidewalks, is proposed to cover 0.96 acres, which meets the Shoreland Overlay District requirements. Lighting The applicant’s submitted photometric plan meets all city requirements. Department Comments Engineering Please see Jon Jarosch's original engineering report, dated May 12, 2025, attached to this report. Environmental Please see Shann Finwall's updated environmental report, dated May 13, 2025, attached to this report. Building Official – Randy Johnson The proposed building is required to meet the minimum requirements of the Minnesota State Building Code. Council Packet Page Number 61 of 104 J1 Commission Review Community Design Review Board May 20, 2025: The community design review board reviewed this project and recommended approval. Planning Commission May 20, 2025: The planning commission reviewed this project, held a public hearing, and recommended approval. One resident spoke during the public hearing and had questions about the project and process. Citizen Comments Staff sent notices to the 130 surrounding property owners within 500 feet of the subject site and invited owners to provide their opinions about this proposal. Staff have yet to receive any responses. Reference Information Site Description Campus Size: 8.96 acres Existing Land Use: Vacant Land Surrounding Land Uses North: Single Family Homes East: Maplewood Drive and Highway 61 South: Town and Country Manufactured Home Park West: Kohlman Park and Town and Country Manufactured Home Park Planning Existing Land Use: Medium Density Residential Existing Zoning: R3 – Multiple Dwelling Attachments: 1.Conditional Use Permit Resolution 2.Design Review Resolution 3.Overview Map 4.2040 Future Land Use Map 5.Zoning Map 6.Wetland Map 7.Shoreland Overlay Map 8.Applicant's Narrative 9.Site Plan 10.Building Elevations 11.Landscape Plan 12.Engineering Report, dated May 12, 2025 13.Environmental Report, dated May 13, 2025 14.CDRB Draft Minutes, May 20, 2025 15.Planning Commission Draft Minutes, May 20, 2025 16.Applicant's Plans (separate attachment) Council Packet Page Number 62 of 104 J1, Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Matt Frisbie of Frisbie Companies has requested approval of a conditional use permit to construct a 32-unit assisted living facility. 1.02 The property is located at 2615 Maplewood Drive and is legally described as: PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8. Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 feet east of the northwest comer of said Lot 7 to the southwest comer of said Lot 7. Parcel 3: That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). Council Packet Page Number 63 of 104 J1, Attachment 1 Section 2.Standards. 2.01 City Ordinance Section 44-46 requires a Conditional Use Permit for assisted living facilities. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On May 20, 2025, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. Council Packet Page Number 64 of 104 J1, Attachment 1 2.On June 9, 2025, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved plans, date-stamped May 6, 2025. The director of community development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.A parking waiver is approved. The project will provide 28 surface spaces. If a parking shortage develops, the city council may require the construction of additional parking spaces. Council Packet Page Number 65 of 104 J1, Attachment 2 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Matt Frisbie of Frisbie Companies has requested approval of design reviewto construct a 32-unit assisted living facility. 1.02 The property is located at 2615 Maplewood Drive and is legally described as: PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8. Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 feet east of the northwest comer of said Lot 7 to the southwest comer of said Lot 7. Parcel 3: That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). Council Packet Page Number 66 of 104 J1, Attachment 2 Section 2.Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped May 6, 2025. Approval is subject to the applicant doing the following: 1. If the city has not issued a building permit for this project, repeat this review in two years. 2. All fire marshal and building official requirements must be met. 3. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, May 12, 2025. 4. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated May 13, 2025. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. All ground-mounted and roof-mounted mechanical equipment shall be screened according to the ordinance. 7. Any identification or monument signs for the project must meet the city's sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 8. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: Council Packet Page Number 67 of 104 J1, Attachment 2 a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Submit a revised tree plan that preserves the two maple trees near the north property line. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 11. All work shall follow the approved plans. The director of community development may approve minor changes. Council Packet Page Number 68 of 104 Attachment 3 Council Packet Page Number 69 of 104 Attachment 4 Council Packet Page Number 70 of 104 Attachment 5 Council Packet Page Number 71 of 104 Attachment 6 Council Packet Page Number 72 of 104 Attachment 7 Council Packet Page Number 73 of 104 Attachment 8 5ğƷĻʹ4/18/25 ƚʹCityofMaplewood CƩƚƒʹMattFrisbie,FrisbieCompanies,LLCandEFMaplewood,LLC {ǒĬƆĻĭƷʹMaplewoodSeniorLiving/MemoryCareΑConditionUsePermitandCDRBApplication Foroursitelocatedat2614MaplewoodDriveNorthinMaplewood,wearerequestingaconditional usepermitforanew32unitmemorycarefacility.Theproposedchangeinusefromthepreviously approved72unitmultifamilyapartmentbuildingisbeingdrivenbythecostofconstruction,limited financingoptionsforapartments,andthemarket. AmarketstudycompletedonJanuary17,2025showsastrongdemandonthissiteforalltypesof seniorlivingΑindependent,assistedliving,andmemorycare.Ourfocuswillbeonthememorycare market;thestudyshowscurrentmemorycaredemandin2024for20marketrateunitsand43units forelderlywaiver(incomebased).The5yearprojectionsshowincreaseddemandto34marketrate unitsand53unitsforelderlywaiver.Weareproposing32unitsonthesitewithamixof6one bedroomunitsat525536s.f.each,10studiounitsat415s.f.each,and16studiounitsat325s.f. each. Thisproposed32unitfacilityhasbeencarefullyplannedtoalignwiththecurrentmarketstudyand demandforseniorliving,especiallyformemorycare.EbenezerCarewillmanagethefacility,oneof aźƓƓĻƭƚƷğ͸ƭseniorlivingmanagementcompanies.Wehaveworkedonmultipleprojectswith EbenezerCare,andhaveagreathistoryofseniorlivingdesignandsuccessfuloperations.Theimpactof thisseniorlivingdevelopmenttoMaplewoodisapositivesteptocontinuingtomeettheneedsof seniorsinthecommunity. Thebuildinglayoutwillalsoincorporateresidentcommonamenitiessuchasafullcommercialkitchen, diningroom,livingroom,sunroom,laundry,sparoomwiththerapytub,beautysalon,laundryrooms, nursingoffices,ķźƩĻĭƷƚƩ͸ƭoffice,staffbreakroom,library/privatefamilyroom,activityspaces,and coveredfrontandoutdoorcoveredpatiospace. Theexteriorofthebuildingwillbeprimarilybrickwithsiding/panels,andapitchedshingledroof.The buildingwillbesetbackofftheadjacentstreetandresidentialneighborswithlandscapingbuffers, walksandcourtyards.Theoutdoorspaceswillhaveextensionlandscaping,retainingwalls,and sidewalkslookingoverthepondtotheeast.Thetrachenclosureswillbeonthesouthsideandwillbe PartneringinArchitecture,Developing,Consulting Council Packet Page Number 74 of 104 Attachment 8 bricktomatchthebuilding.Allmechanicalequipmentwillbeonthebacksideofthebuildingoron thepartialflatroofandscreenedfromview. Withthisproposedonestoryproject,wewillhavelessimpactonthesitethanthepreviously approved3storyplusundergroundparkingapartmentproject.Wewillhavealesserneedforsurface parkingandwewillbeabletoprovidealargerlandscapebuffertotheresidentstothenorth. Previouslythenorthlandscapebufferwas20feet,andwiththisprojectitis50feet.Wewouldalso worktopreservemoretreesaroundthenewbuildingandcreatelessofanenvironmentalimpacton thesite.Thissitelayoutprovidesmoreperviousareaandagreaterbuffertotheexistingwetland. Withouttheexcavationforthebelowgradeparking,wecandesignmoretothenaturalgradingand provideraingardensthatservesasvisibleamenities. Theprojectwillemployee22C9͸ƭonceitreachesstabilization,whichisprojectedfortheendofthe secondyearofbeingopen.Employmentopportunitieswillincluderesidentassistants;registered nurses;othercarestaff,suchasactivitiesandDimensionsmanagerΛ9ĬĻƓĻǩĻƩ͸ƭmemorycare program);dietarystaff;housekeeping;maintenance;andadministrativepositions.Wageswillrange from$21/hourto$65/hour. Aswithourpreviousdesign,wehavekepttheimmediateneighborstothenorthawareofourprogress andideas.Wehaveemailedasiteplanshowingtheideafortheonestorybuildingandwehave describedthedifferencesfromthepreviouslyproposedthreestoryapartmentbuilding.Theresponse hasbeenfavorablewithcommentslikeͻLlikethatideasoIdon'thavealottosay.Thefenceis importanttoallofus,andtrees.Thefactthatitwillbeolderresidentsmeansnoworryaboutnoiseor smokingorparties,everyoneI'vetalkedtoishappyaboutźƷ͵ͼWewillhaveaninpersonsitevisitwith thoseneighborsinterestedinmeetingpriortothecitymeeting Theproposednewbuildingprojectfitswithinthezoning,setbacks,height,andallothercityand ntzoning,senior watershedrequirements,andwearenotrequestinganyvariances.Underthecurre livingisallowedasaconditionaluse. Thankyouforyourconsideration. Sincerely, 2|Page Council Packet Page Number 75 of 104 Attachment 9 MNMAPLEWOOD BYDATEREVISIONSNo. WWW.KIMLEY-HORN.COM PHONE: 651-645-4197 EF MAPLEWOOD, LLC PLAN 767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114 © 2025 KIMLEY-HORN AND ASSOCIATES, INC. PREPARED FOR SITE DIMENSION MEMORY CARE C400 SHEET NUMBER MAPLEWOOD R R3-BR3-B 8.96 AC0.00 AC0.96 AC0.94 AC0.16 AC0.32 AC0.48 AC2.38 AC 1.90 AC1.90 AC SIDE = 50' REAR = 30'8.96 AC ROAD = 15' FRONT = 30'50' MINIMUM SIDE/REAR = 15' CLIENT ROOMS PROPERTY AREA) 2 STALLS / 2 STALLS 11 SPACES @ 1 PER 3 24,000 SF (6.15% OF TOTAL AREAS PARKING ZONING SUMMARY PROPERTY SUMMARY MAPLEWOOD MEMORY CARE BUILDING DATA SUMMARY NORTH AND CODES AND O.S.H.A. STANDARDS.OTHERWISE NOTED ON PLANS) INCLUDING BUT NOT LIMITED TO, ALL UTILITIES,STORM DRAINAGE, SIGNS, TRAFFIC SIGNALS & POLES, ETC. AS REQUIRED. ALLWORK SHALL BE IN ACCORDANCE WITH GOVERNING AUTHORITIES REQUIREMENTSAND PROJECT SITE WORK SPECIFICATIONS AND SHALL BE APPROVED BY SUCH. ALLCOST SHALL BE INCLUDED IN BASE BID.SURVEY BY DEMARC, DATED 05/08/2020.OMISSIONS CONTAINED THEREIN.SHOWN FOR GRAPHICAL & INFORMATIONAL PURPOSES ONLY. CONTRACTOR TOVERIFY SIZE, LOCATION AND ANY REQUIRED PERMITS NECESSARY FOR THECONSTRUCTION OF THE PYLON / MONUMENT SIGN.WITHIN EXISTING OR PROPOSED UTILITY EASEMENTS AND RIGHTS OF WAY UNLESSSPECIFICALLY NOTED ON PLANS OTHERWISE. LOCATIONS AND DIMENSIONS OF VESTIBULES, SLOPE PAVING, SIDEWALKS, EXITPORCHES, TRUCK DOCKS, PRECISE BUILDING DIMENSIONS AND EXACT BUILDINGUTILITY ENTRANCE LOCATIONS.UNLESS OTHERWISE NOTED. STRIPED RADII ARE TO BE 5'.NOTED.REMOVED OR RELOCATED AS NECESSARY. ALL COST SHALL BE INCLUDED IN BASEBID.KIMLEY-HORN ASSUMES NO LIABILITY FOR ANY ERRORS, INACCURACIES, ORELECTRICAL PLAN.UNDERGROUND STRUCTURES, OR OTHER OBSTRUCTIONS SHALL BE LOCATEDBOUNDARY DIMENSIONS.INDICATED. TOTAL PROPERTY AREAON-STE DISTURBED AREAOFF-SITE DISTURBED AREATOTAL DISTURBED AREAWETLAND SETBACKADA STALLS REQ'D / PROVIDED EXISTING IMPERVIOUS AREA (ON-SITE)EXISTING PERVIOUS AREA (ON-SITE)PROPOSED IMPERVIOUS AREA (ON-SITE)PROPOSED PERVIOUS AREA (ON-SITE)PROPOSED IMPERVIOUS AREA (OFF-SITE)PROPOSED PERVIOUS AREA (OFF-SITE)EXISTING ZONINGPROPOSED ZONINGPARKING SETBACKSBUILDING SETBACKSPROPOSED PROPERTYBUILDING AREAREQUIRED PARKINGPROPOSED PARKING28 SPACES 4.ALL DIMENSIONS AND RADII ARE TO THE FACE OF CURB UNLESS OTHERWISE SITE PLAN NOTES 1.ALL WORK AND MATERIALS SHALL COMPLY WITH ALL CITY/COUNTY REGULATIONS2.CONTRACTOR SHALL REFER TO THE ARCHITECTURAL PLANS FOR EXACT3.ALL INNER CURBED RADII ARE TO BE 3' AND OUTER CURBED RADII ARE TO BE 15'5.EXISTING STRUCTURES WITHIN CONSTRUCTION LIMITS ARE TO BE ABANDONED,6.CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, (UNLESS7.SITE BOUNDARY, TOPOGRAPHY, UTILITY AND ROAD INFORMATION TAKEN FROM A8.TOTAL LAND AREA IS 5.96 ACRES.9.PYLON / MONUMENT SIGNS SHALL BE CONSTRUCTED BY OTHERS. SIGNS ARE10.CONTRACTOR SHALL REFERENCE ARCH / MEP PLANS FOR SITE LIGHTING AND11.NO PROPOSED LANDSCAPING SUCH AS TREES OR SHRUBS, ABOVE AND12.REFER TO FINAL PLAT OR ALTA SURVEY FOR EXACT LOT AND PROPERTY13.ALL AREAS ARE ROUNDED TO THE NEAREST SQUARE FOOT.14.ALL DIMENSIONS ARE ROUNDED TO THE NEAREST TENTH FOOT.15.ALL PARKING STALLS TO BE 9.5' IN WIDTH AND 18' IN LENGTH UNLESS OTHERWISE PROPERTY LINESETBACK LINERETAINING WALLPROPOSED CURB AND GUTTERPROPOSED STANDARD DUTY ASPHALTPROPOSED HEAVY DUTY ASPHALTPROPOSED CONCRETE PAVEMENTPROPOSED CONCRETE SIDEWALKPROPOSED STORMWATER MANAGEMENT AREAPROPOSED LANDSCAPE AREA - SEE LANDSCAPE PLANS C CONCRETE SIDEWALKACCESSIBLE CURB RAMPACCESSIBLE PARKING SIGNACCESSIBLE PARKING SYMBOLAREA STRIPED WITH 4" SYSL @ 45° 2' O.C.TRANSITION CURBCOMMERCIAL DRIVEWAY APRONOWNER)TRASH ENCLOSURE - SEE ARCHITECTURAL PLANSSTOP SIGN4' TALL BLACK ALUMINUM FENCE6' TALL BLACK ALUMINUM FENCE WITH LOCKING GATE4' BROWN VINYL FENCE PIPE BOLLARDMATCH EXISTING EDGE OF PAVEMENT/ CURB & GUTTERLIGHT POLE - SEE PHOTOMETRIC PLANNOT USEDNOT USEDNOT USEDB612 CURB & GUTTER (TYP.)FLAT CURBBIG BLOCK RETAINING WALL (DESIGN / COLOR PER ARCHITECT /PROPOSED MONUMENT SIGN BY OTHERSPATIO - SEE ARCHITECTURAL PLANSPROPOSED TRANSFORMERLIGHT POLE (PER SIGN VENDOR PLANS) A I ABEFJKLPSTVXY CDGHMNOQRU W KEYNOTE LEGEND LEGEND R20.0' C R15.0' CO C M M C R15.0'' O 0 U . M R15.0'6 R15.0' ' A 0 M . 6 N A A C ' MMD N 0 .R10.0'' U 60 Y. M 5 QM 1 L R10.0' ' 9 . ' L 15-FOOT PARKINGSETBACK 1 0 D 2 . 5 24.0' 5.0'0' 18.0'24. 1 ' T 0 ' . 0 0 . 30-FOOT BUILDING SETBACK 3 H '9 T 0 L H. 14 M 8 N M 1 50.0' 9.5' 18.0' G N I K R ' E A F H G P O 5 'N N . M 0 N .9 4 R10.0'R34.0'R10.0' 3 2 H 10.0'6.0' G 4 .5' 9 .0' 21 M P '' FO-PORD O-PORDYLNO FFO-PORDYLNO F YLNO FF S 7 80 V ' .. 0 98 R. 'B NL 1 M 8 0 . 1 H 5 ' 7 ' .N 0 R20.0' 6 A . E 5 F D R M S A 7.0' R5.0' A D 0 C 0 0 , Y 4 R V 2 R30.0' O 0 - Y / 0 M . + S R E 1 : T P O I 8 A M T 8 N R20.0' - E V S U = R G E 2 A E N N3 I F T A VO F I N I L R R P R5.0' T O I O N R5.0' O E W F ' S R 0 . 9 2 39.3' P ' 0 .V 6 R60.0' ' R10.0'0 . WV 5 PW R10.0' ' 0 . 0 5 Y 50-FOOT WETLAND BUFFER SETBACK 50-FOOT BUILDING .cnI ,setaicossA dna nroH-yelmiK ot ytilibail tuohtiw eb llahs .cnI ,setaicossA dna nroH-yelmiK yb noitatpada dna noitazirohtua nettirw tuohtiw tnemucod siht no ecnailer reporpmi dna fo esueR .deraperp saw ti hcihw rof tneilc dna esoprup cificeps eht rof ylno dednetni si ,ecivres fo tnemurtsni na sa ,niereh detneserp sngised dna stpecnoc eht htiw rehtegot ,tnemucod sihT April 21, 2025 - 5:20pmK:\\TWC_LDEV\\Frisbie Properties, LLC\\Maplewood, MN - Keefer Properties\\3 Design\\CAD\\PlanSheets\\Volume 2\\SITE DIMENSION PLAN.dwg Council Packet Page Number 76 of 104 Attachment 10 MAPLEWOOD DR W AND ALVARADO DR, MAPLEWOOD, MINNESOTA FAX: 651-379-9091PHONE: 651-379-9090 MINNETONKA, MINNESOTA 55345 6121 BAKER ROAD, SUITE 101 MAPLEWOOD MEMORY CARE DESIGN/BUILD | CONSTRUCTION MANAGEMENT | GENERAL CONTRACTING ISSUES / REVISIONS: PROPOSED BUILDING FOR: © SCALE: 1/8" = 1'-0" KEY NOTES GRAPHIC SCALE TRASH ENCLOSURE 5 A301 SCALE: 1/8" = 1'-0" SCALE: 1/8" = 1'-0" SCALE: 1/8" = 1'-0"SCALE: 1/8" = 1'-0" GRAPHIC SCALEGRAPHIC SCALE GRAPHIC SCALEGRAPHIC SCALE EAST ELEVATIONNORTH ELEVATIONWEST ELEVATIONSOUTH ELEVATION 1234 A301A301A301A301 Council Packet Page Number 77 of 104 Attachment 11 MNMAPLEWOOD BYDATEREVISIONSNo. WWW.KIMLEY-HORN.COM LLC PHONE: 651-645-4197 767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114 EF MAPLEWOOD, LANDSCAPE PLAN © 2025 KIMLEY-HORN AND ASSOCIATES, INC. PREPARED FOR MEMORY CARE L100 SHEET NUMBER MAPLEWOOD TAUTON YEW COMMON NAME CODECRCEASTERN RED CEDARWHPWHITE PINEQUAQUAKING ASPENSWOSWAMP WHITE OAKSCJSCANDIA JUNIPERSGJSEA GREEN JUNIPERTAUWBMMUGO WHITE BUD PINEABWARCTIC BLUE LEAF WILLOWANHANNABELLE HYDRANGEACORRED TWIG DOGWOODGLSGRO-LOW FRAGRANT SUMACWILFLAME WILLOWGVHGOLDEN VARIEGATED HAKONECHLOAAFSAUTUMN FIRE SEDUMVPAVISION IN PINK CHINESE ASTILBEWLCWALKER'S LOW CATMINT DAKDAKOTA PINNACLE BIRCHPRCPRAIRIE ROSE CRABAPPLEBOLBOULEVARD LINDENIHLIMPERIAL HONEYLOCUSTLDNLITTLE DEVIL NINEBARKHMSHEAVY METAL SWITCHGRASSPDSPRAIRIE DROPSEEDBESBLACK-EYED SUSAN PLANT KEY SYMBOLCONIFEROUS TREEORNAMENTAL TREEOVERSTORY TREECONIFEROUS SHRUBSDECIDUOUS SHRUBSORNAMENTAL GRASSESPERENNIALS R NORTH A SINGLE FAMILY RESIDENTIAL NORTH PROPERTY LINE ABUTTING LITTLE BLUESTEM GRASSJOE PYE WEED APPROXIMATE LIMITS OF SODDING / EXISTING DECIDUOUS TREE (TYP.)EXISTING CONIFEROUS TREE (TYP.)EDGER (TYP.)IRRIGATION, SOD ALL DISTURBED AREAS (TYP.)SEED / SOD EDGE (TYP.)SEED WITH MNDOT WD MIX: WET DITCH SEEDMIX (TYP.)SEED WITH MNDOT SSR MIX: SOUTHERNSHORTGRASS ROADSIDE SEED MIX (TYP.) ASTNEW ENGLAND ASTER BBSBIG BLUE STEMBFIBLUE FLAGBFSBROWN FOX SEDGEBLUCRGPRAIRIE CORDGRASSJPW SEED WITH MNDOT WD MIX: WET DITCH SEED MIX (TYP.)SEED WITH MNDOT SSR MIX: SOUTHERN SHORTGRASS ROADSIDE SEED MIX (TYP.) EDGER (TYP.)DOUBLE SHREDDED HARDWOOD MULCH (TYP.)ROCK MULCH (TYP.)SOD (TYP.)MAINTENANCE STRIP (TYP.)EXISTING TREE TO REMAIN, PROTECT IN PLACE (TYP.)BOULDER (TYP.) WD SSR RAINGARDEN/ BIORETENTION PLUGS ABEF CDG LANDSCAPE SUMMARY SCREENING REQUIREMENTS SEEDING KEYNOTES LANDSCAPE AREA REQUIRED:20' WIDE BUFFER REQUIRED ALONGLANDSCAPE AREA PROVIDED:50' WIDE BUFFER, TREES, AND FENCE LANDSCAPE LEGENDLANDSCAPE KEYNOTESRAINGARDEN PLANT KEY AB D AB AB D D D B A TT G N I K R A P O N D A B A B E F F R S D A 0 C 0 0 BMP 1 - FILTRATION BASIN , Y 4 R SEE SHEET C501 FOR DETAILS 2 D O 0 - Y / 0 M . + S R E 1 : T O I SSR 8 A M T 8 N - E S U = R G E A2 E N N3 I F T VO F I N I L R B R P T O I O N SSR O E F D S A SSR B D 50-FOOT WD WETLAND BUFFER BMP 2 - WET POND SEE SHEET C501 FOR DETAILS .cnI ,setaicossA dna nroH-yelmiK ot ytilibail tuohtiw eb llahs .cnI ,setaicossA dna nroH-yelmiK yb noitatpada dna noitazirohtua nettirw tuohtiw tnemucod siht no ecnailer reporpmi dna fo esueR .deraperp saw ti hcihw rof tneilc dna esoprup cificeps eht rof ylno dednetni si ,ecivres fo tnemurtsni na sa ,niereh detneserp sngised dna stpecnoc eht htiw rehtegot ,tnemucod sihT ril 21, 2025 - 5:46pmK:\\TWC_LDEV\\Frisbie Properties, LLC\\Maplewood, MN - Keefer Properties\\3 Design\\CAD\\PlanSheets\\Volume 2\\L1-LANDSCAPE PLAN.DWG Ap Council Packet Page Number 78 of 104 Attachment 12 Engineering Plan Review PROJECT: 2614 Maplewood Drive Senior Living PROJECT NO: 25-18 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 5-12-2025 PLAN SET: Engineering plans dated 4-21-2025 REPORTS: Stormwater Management Plan dated 4-21-2025 The applicant is seeking city approval to develop a 32 unit senior living and memory care facility on roughly 9 acres of vacant land at 2614 Maplewood Drive. The applicant is requesting a review of the current design. The amount of disturbance on this site is greater than ½ acre. As such, the applicant is required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. The applicant is proposing to meet these requirements via the use of an iron- enhanced sand filtration basin and wet pond. From the information submitted, it appears that the proposed design meets the City and Watershed District stormwater management requirements. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2)A joint storm water maintenance agreement shall be prepared and signed by the owner for the proposed filtration basin, wet pond, pretreatment devices, and other onsite storm sewer. The Owner shall submit a signed copy of the joint storm-water maintenance agreement with the RWMWD to the City. 3)One of the methods being proposed to meet volume reduction requirements is iron- enhanced filtration. While the City is supportive of this method, our stormwater management standards do not currently address iron-enhanced filtration. As such, the City will defer to the RWMWD methodology for calculating volume reduction credits generated through this method. Council Packet Page Number 79 of 104 Attachment 12 4)Outlet pipes discharging into wetlands and basins shall haveminimal slopes to prevent scour at the outlet areas (0.5% Typical). 5)While this project lies within the Shoreland Overlay District for Kohlman Lake, the amount of impervious surface coverage falls beneath the 30% maximum coverage allowed by ordinance. 6)The wet pond shall include a 10:1 (H:V) safety bench for the first 10 feet from the normal water level (NWL) into the basin. Likewise, the wet pond shall have slopes no greater than 3:1 above the NWL and below the safety bench. Grading and Erosion Control 7)All slopes shall be 3H:1V or flatter. 8)A double-row of heavy-duty silt fence shall be installed between the disturbed site area and the adjacent wetland to the west. 9)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sediment or debris. 10)Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 11)All pedestrian facilities shall be ADA compliant. 12)The total grading volume (cut/fill) shall be noted on the plans. 13)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. Sanitary Sewer and Water Service 14)The proposed sanitary sewer service line is shown crossing onto the neighboring property to the west. The applicant shall verify that applicable easements are in place to allow for said connection. New easements may be required. 15)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. 16)All modifications to the water system shall be reviewed by Saint Paul regional Water Services. All requirements of SPRWS shall be met. Council Packet Page Number 80 of 104 Attachment 12 17)All new sanitary sewer service piping shall be schedule 40 PVC or SDR35. 18)The proposed bored sanitary sewer line shall be pressure tested to ensure it is completely sealed to groundwater infiltration. Other 19)The City of Maplewood standard details included in the plans are out of date. The current version of the details shall be utilized. These details are available on the City website on the Engineering landing page. 20)The applicant shall provide a self-renewing letter of credit or cash escrow in the amount of 125% of the proposed site improvements including earthwork, grading, erosion control, site vegetation establishment, aggregate base, and paving. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 21)Right-of-way permit 22)Grading and erosion control permit 23)Storm Sewer Permit 24)Sanitary Sewer Permit -END COMMENTS - Council Packet Page Number 81 of 104 Attachment 13 Environmental Review Project: Maplewood Senior Living Memory Care Location: 2615 Maplewood Drive Date of Plans: April 21, 2025 Date of Review: May 12, 2025 Reviewer: Shann Finwall, Sustainability Coordinator (651)249-2304; shann.finwall@maplewoodmn.gov Background: The applicant is seeking approval of a 32-unit memory care facility to be constructed at 2615 Maplewood Drive. The lot is located in the Shoreland Overlay District for Kohlman Lake. There is a Manage B wetland and significant trees located on the lot. The proposal must comply with the City’s shoreland, wetland, and tree preservation ordinances, and landscape policies. Shoreland Overlay District: The Shoreland Overlay District for Kohlman Lake allows for 30 percent impervious surface coverage for an apartment complex. he lot is 8.96 acres. The impervious surface area including the building, parking lot, and sidewalks will cover 1.12 acres. This equals a 12 percent impervious surface coverage on the lot, which meets the Shoreland Overlay District requirements. Trees: 1.Tree Preservation Ordinance: a.Significant Trees: Maplewood’s tree preservation ordinance describes a significant tree as a healthy tree as follows - hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. b.Specimen Trees: A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. c.Tree Replacement: Tree replacement is based on a calculation of significant trees located on the parcel and significant trees removed. Credits are given for all specimen trees that are preserved. 2.Tree Impacts and Replacement Requirements: The tree preservation plan shows 143 significant trees equaling 1,996 diameter inches. The applicant is proposing to remove 24 significant trees equaling 328.5 diameter inches. Based on the City’s tree preservation ordinance tree replacement calculation, no additional replacement trees are required over and above the general landscape requirements. Council Packet Page Number 82 of 104 Attachment 13 3.Tree Replacement: The landscape plan includes 38 new trees, for a total of 74 caliper inches, which exceed the City’s tree preservation tree replacement requirements. 4.Tree Recommendations: a.Prior to issuance of a grading permit the applicant must submit the following: 1)Tree Plan: An updated tree plan that reflects the correct size, location, species, and health of all significant trees on the site. The previous plan was complete August 13, 2020, which is five years old and may not accurately portray the trees on the site. Wetland: 1.Wetland Ordinance: There is a Manage B wetland located in the center of the parcel. The City’s wetland ordinance requires a 50-foot minimum and 75-foot average wetland buffer. The wetland ordinance allows flexibility in instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. Averaging is allowed based on an assessment of the following: a.Undue hardship would arise from not allowing the average buffer, or would otherwise not be in the public interest. b.Size of parcel. c.Configuration of existing roads and utilities. d.Percentage of parcel covered by wetland. e.Configuration of wetlands on the parcel. f.Averaging will not cause degradation of the wetland or stream. g.Averaging will ensure the protection or enhancement of portions of the buffer which are found to be the most ecologically beneficial to the wetland or stream. h.A wetland buffer mitigation plan is required for construction of development projects that will require averaging. In reviewing the mitigation plan, the city may require one or more of the following actions: 1)Reducing or avoiding the impact by limiting the degree or amount of the action, such as by using appropriate technology. Council Packet Page Number 83 of 104 Attachment 13 2)Rectifying the impact by repairing, rehabilitating, or restoring the buffer. 3)Reducing or eliminating the impact over time by prevention and maintenance operations during the life of the actions. 4)Compensating for the impact by replacing, enhancing, or providing substitute buffer land at a two-to-one ratio. 5)Monitoring the impact and taking appropriate corrective measures. 6)Where the city requires restoration or replacement of a buffer, the owner or contractor shall replant the buffer with native vegetation. A restoration plan must be approved by the city before planting. 7)Any additional conditions required by the applicable watershed district and/or the soil and water conservation district shall apply. 8)A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of 150 percent of estimated cost for mitigation. The surety will be required based on the size of the project as deemed necessary by the administrator. Funds will be held by the city until successful completion of restoration as determined by the city after a final inspection. Wetland or buffer mitigation surety does not include other sureties required pursuant to any other provision of city ordinance or city directive. 2.Wetland Impacts: The development will have grading to within 50 feet along the eastern edge of the Manage B wetland. The entire western edge of the wetland will remain undisturbed allowing for wetland buffer averaging. Wetland buffer averaging is being requested due to the percentage of parcel covered by wetland and the configuration of the wetland on the parcel. 3.Wetland Buffer Recommendations: a.Prior to issuance of a grading permit the applicant must submit the following: 1)Stormwater Plan: The plans identify a stormwater pipe extending from the filtration basin on the south side of the property. Stormwater best management practices are not allowed within the wetland buffer without a variance. Submit a plan which identifies how this stormwater pipe will be installed without impacts to the wetland buffer or wetland. 2)Wetland Buffer Mitigation for Approval of the Wetland Buffer Averaging: a)Buckthorn Removal Plan: Removal of buckthorn within the newly established 50-foot wetland buffer located on the east side of the wetland. The applicant must maintain this Council Packet Page Number 84 of 104 Attachment 13 area for three years to ensure no additional buckthorn is established. b)Wetland Buffer Averaging Plan: A plan which identifies the location of the increased wetland buffer on the west side of the wetland. The wetland buffer must equal the additional square footage of the wetland encroachment taking place beyond the 75-foot required buffer on the east side of the wetland. c)Wetland Buffer Easement: An easement over the 50-foot wetland buffer on the eastern side of the wetland, and over the increased wetland buffer on the western side of the wetland. The easement will be recorded with the County and will identify that no mowing, grading, or building is allowed within the wetland buffer. 3)Utility and Grading Plans: Revised plans that detail impacts of the sanitary sewer line proposed to be bored under the wetland and wetland buffers, and how those impacts will be mitigated. 4)Wetland Buffer Sign Plan: Identify the location of wetland buffer signs to be installed along the approved wetland buffers. The signs should be placed every 100 feet at a minimum. The City of Maplewood supplies wetland buffer signs identifying that no building, mowing, or grading should take place within the buffer. There is a $35 fee per sign. 5)Wetland Buffer Sign Installation: Install the city wetland buffer signs that specify that no building, mowing, cutting, grading, filling or dumping be allowed within the buffer. 6)Maintenance Agreement: Sign a wetland buffer mitigation agreement with the City requiring that the applicant establish and maintain the required mitigation within the buffer for a three-year period. 7)Surety: A cash escrow or letter of credit to cover 150 percent of the wetland buffer mitigation. The City will retain the surety for up to three years as outlined in the maintenance agreement to ensure the wetland buffer mitigation is established and maintained. Landscape Policies and Recommendation Review of the overall landscape plan to ensure nonnative and invasive species are avoided, seed mix is appropriate for use in areas proposed, and plantings are climate resilient. Prior to issuance of a grading permit the City’s Natural Resources Coordinator must review and approve of the landscape plan. Council Packet Page Number 85 of 104 Attachment 14 DRAFT MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, May 20, 2025 City Hall, Council Chambers 1830 County Road B East E.NEW BUSINESS 2.Design Review Resolution, Multifamily Residential Project, 2615 Maplewood Drive Michael Martin, AICP, Assistant Community Development Director gave the presentation. Matt Frisbie, Frisbie Companies, addressed the board and answered questions. Chairperson Kempe moved to approve a design review resolution to construct a new 32-unit memory care facility at 2615 Maplewood Drive. DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Matt Frisbie of Frisbie Companies has requested approval of design review to construct a 32-unit assisted living facility. 1.02 The property is located at 2615 Maplewood Drive and is legally described as: PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8. Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 feet east of the northwest comer of said Lot 7 to the southwest comer of said Lot 7. Parcel 3: Council Packet Page Number 86 of 104 Attachment 14 That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action Council Packet Page Number 87 of 104 Attachment 14 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped May 6, 2025. Approval is subject to the applicant doing the following: 1.If the city has not issued a building permit for this project, repeat this review in two years. 2.All fire marshal and building official requirements must be met. 3.Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, May 12, 2025. 4.Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated May 13, 2025. 5.The applicant shall obtain all required permits from the Ramsey- Washington Metro Watershed District. 6.All ground-mounted and roof-mounted mechanical equipment shall be screened according to the ordinance. 7.Any identification or monument signs for the project must meet the city's sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 8.Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b.Submit a revised tree plan that preserves the two maple trees near the north property line. 9.The applicant shall complete the following before occupying the building: a.Replace any property irons that were removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. Council Packet Page Number 88 of 104 Attachment 14 e.Install all required sidewalks and trails. 10.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b.The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 11.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Boardmember Lamers Ayes – All via roll call The motion passed. This item will go to the city council on June 9, 2025. Council Packet Page Number 89 of 104 Attachment 15 DRAFT MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, May 20, 2025 City Hall, Council Chambers 1830 County Road B East E.PUBLIC HEARING 1.Conditional Use Permit Resolution, Assisted Living Facility, 2615 Maplewood Drive Michael Martin, AICP, Assistant Community Development Director gave the presentation. Chairperson Desai opened the public hearing. The following individuals addressed the commission regarding the project: James Nygard, 1110 County Road C E Matt Frisbie, Frisbie Companies Chairperson Desai closed the public hearing. Commissioner Yang moved to approve a conditional use permit resolution to construct a new 32-unit memory care facility at 2615 Maplewood Drive. CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Matt Frisbie of Frisbie Companies has requested approval of a conditional use permit to construct a 32-unit assisted living facility. 1.02 The property is located at 2615 Maplewood Drive and is legally described as: PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8. Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A Council Packet Page Number 90 of 104 Attachment 15 described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 feet east of the northwest comer of said Lot 7 to the southwest comer of said Lot 7. Parcel 3: That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). Section 2. Standards. 2.01 City Ordinance Section 44-46 requires a Conditional Use Permit for assisted living facilities. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of Council Packet Page Number 91 of 104 Attachment 15 excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1.On May 20, 2025, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approved this resolution. 2.On June 9, 2025, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 2.All construction shall follow the approved plans, date-stamped May 6, 2025. The director of community development may approve minor changes. 3.The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 4.The city council shall review this permit in one year. Council Packet Page Number 92 of 104 Attachment 15 5.A parking waiver is approved. The project will provide 28 surface spaces. If a parking shortage develops, the city council may require the construction of additional parking spaces. Seconded by Commissioner Oszman Ayes – All The motion passed. This item will go to the city council on June 9, 2025. Council Packet Page Number 93 of 104 For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Ў Located on vacant land near Maplewood Drive and County Road C East Conditional Use PermitDesign Review Њ ¤¤¤ Џ New 32-Unit Assisted Living Facility8.96 acreproject areaRequesting approval for Ћ¤¤¤ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Ў FLU: Medium Density Residential œƚƓźƓŭʹ wЌ ΑaǒƌƷźƦƌĻ 5ǞĻƌƌźƓŭ Њ ¤¤ Џ Current Controls of PropertiesSite is currently vacantDeveloper had previously proposed a 72-unit, three-story building for this siteApplicant is proposing a new direction due to construction costs and market conditions Ћ¤¤¤¤ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Ў Њ Џ ŷĻ wЌ ΑƒǒƌƷźƦƌĻ ķǞĻƌƌźƓŭ ǩƚƓźƓŭ district requires a conditional use permit for assisted living uses This single-story project is designed to have less impact on the site than the previously approved three-story apartment building The plans also prioritize preserving existing trees and minimizing environmental disruption Ћ¤¤¤ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Ў Њ The project is concentrated on the Building to be setback 30 feet from street; 50 feet from north property lineParking lot setback at least 15 feet from the streetTwo access drives on Maplewood Driveeastern half of the site Џ ¤¤¤¤ Ћ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Ordinance requires a 50-foot minimum and 75-foot average wetland bufferApplicant will need to provide staff information on buffer averaging 30 percent impervious surface maximumOverall impervious surface area encompasses 11 percent of the project area Ў ¤¤¤¤ Њ Manage B wetland located in the center of the parcelMajority of project area is in Shoreland Overlay District for Kohlman Lake Џ ¤¤ Ћ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment ƭ Ɠ ƚ ź Ʒ ğ ǝ Ļ ƌ 9 Α Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Ў Њ Џ Approximately 25 feet in heightExterior of the building will be ƦƩĻķƚƒźƓğƓƷƌǤ ͻŭƚƌķĻƓ ƷĻğƉͼ ĭƚƌƚƩĻķ siding panels complemented by ͻƒğƓŭğƓĻƭĻ źƩƚƓ ƭƦƚƷͼ ĭƚƌƚƩĻķ ĬƩźĭƉ facades and a pitched shingled roof.Trash enclosures will be constructed of brick and located on the south side of the property.Mechanical equipment will be situated on the rear or screened on the partially flat roof to minimize visual impact. Ћ¤¤¤¤ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment Ɖ ĭ ź Ʃ . ķ Ļ Ʃ ƚ ƌ ƚ / ͼ Ʒ ƚ Ʀ { Ɠ ƚ Ʃ L Ļ ƭ Ļ Ɠ ğ ŭ Ɠ ğ a ͻ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment ŭ Ɠ ź Ɠ Ļ Ļ Ʃ ĭ { Ή ŭ Ɠ ź Ʀ ğ ĭ ƭ ķ Ɠ ğ \[ Α Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Becauseso many trees are being preserved, the tree ordinance does not call out tree replacement for the development. Ў ¤ Њ 24 of 143 significant trees are proposed to be removed; 38 new trees being plantedNumerous shrubs and perennials will also be planted around the building.Six-foot-tall fence along north property line. Џ ¤¤¤ Ћ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment ƭ ƭ Ļ ĭ ƚ Ʃ t Α Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Ў Similar notices sent in 2020, 2022 and 2024 for apartment projectQuestions about project and process Њ ¤¤ Notifications sent to properties within 500 feetMay 20, 2025 -CDRB and Planning Commission ReviewOne resident spoke during public hearing Џ ¤¤¤ Ћ For the permanent record: Meeting Date: 6/9/2025 Agenda Item J1, Additional Attachment Ɠ ƚ ź Ʒ ğ ķ Ɠ Ļ ƒ ƒ ƚ ĭ Ļ w Α Ļ ǝ ź Ʃ 5 ķ ƚ ƚ Ǟ Ļ ƌ Ʀ ğ a Ў Њ Џ Ћ J2 CITY COUNCIL STAFF REPORT Meeting Date June 9, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Lois Knutson, Senior Administrative Manager PRESENTER:Lois Knutson, Senior Administrative Manager AGENDA ITEM: 2026 Strategic Plan Review Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City of Maplewood is developing its Strategic Plan for 2026 - 2028. Recommended Action: The City Council is asked to review and consider the Strategic Priorities and Focus Areas developed during the Council and staff retreat held on April 23, 2025. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Background: The City of Maplewood’s current Strategic Plan is built around six strategic priorities: 1. Community Inclusiveness 2. Financial Sustainability 3. Infrastructure & Asset Management 4. Integrated Communication 5. Operational Effectiveness 6. Targeted Redevelopment Council Packet Page Number 94 of 104 J2 Each priority includes Key Outcomes and Performance Measures that define the City’s goals and how success will be evaluated. On April 23, 2025, the City Council and Executive Leadership Team held a retreat to begin updating the Strategic Plan. Through a series of facilitated exercises and discussions, three new strategic priorities emerged: Safety Sustainability Development Focus areas have been identified under each of the three strategic priorities and are included in the summary sheet. Once the City Council has reviewed and provided input on these priorities and focus areas, staff will begin developing corresponding performance measures and detailed action plans. The full, updated Strategic Plan is anticipated to be presented to the City Council for adoption in late July. Attachments: 1. Summary Sheet 2. Presentation Council Packet Page Number 95 of 104 J2, Attachment 1 Strategic Plan 2026 - 2028 What we do: Safety: Enhancing community well-being through proactive systems and infrastructure. Focus Areas: Ensure public safety and effective emergency response Foster community engagement and support resident well-being Strengthen regulations and code compliance Maintain and enhance infrastructure and environmental systems Leverage technology and manage public assets strategically Expand accessibility and mobility for all residents Invest in prevention strategies and resource readiness Sustainability: Building long-term resilience and organizational strength. Focus Areas: Cultivate a connected, engaged community Support and develop staff and human resources Advance environmental stewardship initiatives Maintain strong financial health and stability Development: Shaping a thriving, inclusive, and forward-looking community. Focus Areas: Promote residential development and thoughtful redevelopment Expand life cycle housing options for all demographics Grow a vibrant and resilient business community Invest in people and placemaking Strengthen human connection and community growth How we do it: High Performance Organization •Exceptional service •Culture that supports and empowers people •Strong relationships Engaged & Informed Decision Making Financial Stewardship Council Packet Page Number 96 of 104 J2, Attachment 2 June 9, 2025 Council Packet Page Number 97 of 104 J2, Attachment 2 SafetySustainabilityDevelopment Strategic Priorities¤¤¤ Council Packet Page Number 98 of 104 J2, Attachment 2 Exceptional serviceCulture that supports and empowers peopleStrong relationships ¤¤¤ High Performance Organization Engaged & Informed Decision MakingFinancial Stewardship How we do it Council Packet Page Number 99 of 104 J2, Attachment 2 Safety:Enhancing community well-being through proactive systems and infrastructure Ensure public safety and effective emergency responseFoster community engagement and support resident well-beingStrengthen regulations and code complianceMaintain and enhance infrastructure and environmental systemsLeverage technology and manage public assets strategicallyExpand accessibility and mobility for all residentsInvest in prevention strategies and resource readiness Focus Areas¤¤¤¤¤¤¤ Council Packet Page Number 100 of 104 J2, Attachment 2 Cultivate a connected, engaged communitySupport and develop staff and human resourcesAdvance environmental stewardship initiativesMaintain strong financial health and stability Focus Areas¤¤¤¤ Sustainability:Building long-term resilience and organizational strength Council Packet Page Number 101 of 104 J2, Attachment 2 -k“kz~†{k|¯ Nr^†s|q ^ r‰s“s|q® s|gzŽŠs“k® ^|i p~‰”^‰iÂz~~ys|q g~{{Ž|s– Promote residential development and thoughtful redevelopmentExpand life cycle housing options for all demographicsGrow a vibrant and resilient business communityInvest in people and placemakingStrengthen human connection and community growth Focus Areas¤¤¤¤¤ Council Packet Page Number 102 of 104 J2, Attachment 2 Understand market potential and build on it.Be a strong partner in new development and re-development.Foster growth in existing small businesses.Leverage outside resources to improve the lives of residents and the prosperity of our businesses. Support housing that is safe, healthy, and contributes to household wealth. Work to assure the necessary labor market skills match workforce demands. ¤¤¤¤¤¤ EDA Strategic Plan:Goals Council Packet Page Number 103 of 104 J2, Attachment 2 Revisions and edits Next Steps: ·N^pp ”szz †‰k†^‰k †k‰p~‰{^|gk {k^ŠŽ‰kŠ·N^pp ”szz †‰k†^‰k ^gs~| †z^|Š·*‰s|q ~ g~Ž|gsz p~‰ ^i~†s~| ¼z^k <Žz–½ Council Packet Page Number 104 of 104