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Home My WebLink About2025-05-27 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, May 27, 2025 City Hall, Council Chambers Meeting No. 10-25 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:09 p.m.by Mayor Abrams. Mayor Abrams reflected on Memorial Day and honored the men and women that have served our country. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. May 12, 2025 City Council Workshop Meeting Minutes Councilmember Lee moved to approve the May 12, 2025 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. May 12, 2025 City Council Meeting Minutes Councilmember Juenemann moved to approve the May 12, 2025 City Council Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – All May 27, 2025 City Council Meeting Minutes 1 The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations None 3. FBI-LEEDA Agency Trilogy Award Public Safety Director Bierdeman gave the staff report. City Manager Sable provided further comments. No action required. 4. Maplewood Residential Recycling and Trash Collection Annual Report Sustainability Coordinator Finwall gave the staff report. Willie Tennis, Owner, and Alexia Hieserich, City Liaison, with Tennis Sanitation, gave the recycling annual review. Beverly Mathiasen, Municipal Sales Manager with Republic Services, gave the trash annual report. Councilmember Cave moved to approve the 2025 residential recycling and trash collection annual report. Seconded by Councilmember Juenemann Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Lee moved to approve agenda items G1-G7. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Lee moved to approve the approval of claims. May 27, 2025 City Council Meeting Minutes 2 ACCOUNTS PAYABLE: $ 241,476.55 Checks # 123095 thru # 123138 dated 5/13/25 $ 301,187.67 Checks # 123139 thru # 123170 dated 5/20/25 $ 485,775.35 Disbursements via debits to checking account dated 5/05/25 thru 5/18/25 $ 1,028,439.57 Total Accounts Payable PAYROLL $ 760,378.050 Payroll Checks and Direct Deposits dated 05/09/25 $ 760,378.05 Total Payroll $ 1,788,817.62 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Cellebrite Service Agreement for the Maplewood Police Department Councilmember Lee moved to approve the Cellebrite service agreement for the Maplewood Police Department. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Affordable Homeownership Grant Program Agreements between the Metropolitan Council, the City of Maplewood and Twin Cities Habitat for Humanity Councilmember Lee moved to approve and authorize the mayor and city manager to execute the Metropolitan Livable Communities Act Grant Agreement between the Metropolitan Council and the City of Maplewood and the Livable Communities Demonstration Account Affordable Homeownership Grant Program Subgrant Agreement between City of Maplewood and Twin Cities Habitat for Humanity for a $525,000 Affordable Homeownership Grant. Seconded by Councilmember Juenemann Ayes – All May 27, 2025 City Council Meeting Minutes 3 The motion passed. 4. ICMA/Economic Mobility and Opportunity Subgrant Agreement Councilmember Lee moved to approve the ICMA/Economic Mobility and Opportunity Subgrant Agreement and authorize the appropriate staff to execute the agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Fifth Amendment to Maplewood Community Center Operating Agreement Councilmember Lee moved to approve the Fifth Amendment to Maplewood Community Center Operating Agreement with the YMCA of the North. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Strategic Plan Update for First Quarter of 2025 Councilmember Lee moved to accept the Strategic Plan Report for First Quarter of 2025. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Resolution Approving Grant Agreement with the Metropolitan Council for Inflow and Infiltration Improvements Councilmember Lee moved to approve the resolution regarding a grant agreement with the Metropolitan Council for inflow and infiltration improvements. Resolution 25-05-2405 APPROVAL OF GRANT AGREEMENT WITH THE METROPOLITAN COUNCIL FOR INFLOW AND INFILTRATION IMPROVEMENTS WHEREAS, the City Council of Maplewood, Minnesota, has heretofore approved the grant agreement between the City of Maplewood and the Metropolitan Council for inflow and infiltration improvements as a part of the 2023 Grant Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1. The City Engineer is hereby authorized to enter into the grant agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. May 27, 2025 City Council Meeting Minutes 4 H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2025A, $2,680,000 Finance Director Rueb gave the staff report. Bruce Kimmel, Senior Municipal Advisor with Ehlers, gave the pre-sale report. Councilmember Juenemann moved to approve the Resolution Providing for the Issuance and Sale of General Obligation Improvement Bonds, Series 2025A, to be issued in the Proposed Aggregate Principal Amount of $2,680,000. Resolution 25-05-2406 RESOLUTION AUTHORIZING ISSUANCE AND SALE OF GENERAL OBLIGATION IMPROVEMENTS BONDS, SERIES 2025A BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: Section 1. Authorization; Purpose. It is hereby determined to be in the best interests of the City to issue its General Obligation Improvement Bonds, Series 2025A, pursuant to Minnesota Statutes, Chapters 429 and 475 (the “Bonds”), for the purpose of financing various street improvement projects, in the City (the “Projects”) and paying costs of issuance of the Bonds. Section 2. Municipal Advisor. The City has retained Ehlers & Associates, Inc. in Roseville, Minnesota (“Ehlers”), as its independent municipal advisor. Ehlers is hereby authorized, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), to solicit bids for the Bonds on behalf of the City on a competitive basis without requirement of published notice. Section 3. Adjustment of Principal Amount of Bonds. The principal amount of the Bond issue shall be adjusted in accordance with staff recommendations upon receipt of bids for the financed Projects, provided that the principal amount shall be approximately $2,680,000. Section 4. Award and Sale. The City Council shall meet on June 23, 2025, at 7:00 p.m., or such other time deemed acceptable to the Council, for the purpose of May 27, 2025 City Council Meeting Minutes 5 considering sealed bids for the purchase of the Bonds and of taking such action thereon as may be in the best interest of the City. Section 5. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Lee Ayes – All The motion passed. 2. 2025 Public Works Consultant Pool Update Public Works Director Love gave the staff report. Councilmember Juenemann moved to authorize the Mayor and City Manager to enter into Professional Service Agreements for consultant services with the following consultant firms:  Bolton & Menk, Inc.  Isthmus Engineering  Kimley-Horn and Associates, Inc.  LHB, Inc.  Short Elliott Hendrickson, Inc.  SRF Consulting Group  TKDA  WSB Minor changes to the Professional Service Agreements are authorized as approved by the City Attorney. Seconded by Councilmember Cave Ayes – All The motion passed. K. AWARD OF BIDS 1. 2025 Maplewood Street Improvements, City Project 24-12 a. Resolution Receiving Bids and Awarding Construction Contract b. Authorize Use of Bolton and Menk, Inc. for Construction Surveying Services Public Works Director Love introduced Assistant City Engineer Jarosch who gave the presentation. Councilmember Lee moved to approve the resolution receiving bids and awarding a construction contract for the 2025 Maplewood Street Improvements, City Project 24-12, to Park Construction Company for the Base Bid only. Resolution 25-05-2407 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT CITY PROJECT 24-12 May 27, 2025 City Council Meeting Minutes 6 WHEREAS, a resolution was passed by the City Council on April 14, 2025, approving plans and specifications and advertising for bids for 2025 Maplewood Street Improvements, City Project 24-12; and WHEREAS, the plans and specifications were advertised for bids according to Minnesota Statutes Chapter 429, bids were received, opened tabulated according to the law and the following bids were received complying with the advertisement: Contractor Total of Base Bid 1. Park Construction Company $8,264,001.67 2. Bituminous Roadways $8,574,982.75 3. Forest Lake Contracting $9,415,493.40 AND WHEREAS, Park Construction Company is the lowest responsible bidder; and WHEREAS, the proposed financing plan for the 2025 Maplewood Street Improvements, City Project 24-12 is shown below: Funding Source Total Amount General Obligation (G.O.) Improvement Bonds $2,586,141 Street Revitalization Fund $2,451,639 Environmental Utility Fund $1,886,600 Sanitary Sewer Fund $584,300 Water Area Fund $82,500 St. Paul Regional Water Services (SPRWS) $860,400 Special Benefit Assessments $1,366,020 Total Project Funding: $9,817,600 NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota 1. The Mayor and City Manager are authorized and directed to enter into a contract with Park Construction Company in the name of the City of Maplewood for the 2025 Street Improvements, City Project 24-12, for the Base Bid Only, according to the plans and specifications approved by the City Council and on file in the office of the city engineer. 2. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project and to further prepare a budget adjustment based on final construction costs after project completion. Seconded by Councilmember Villavicencio Ayes – All The motion passed. Councilmember Juenemann moved to authorize the use of Bolton and Menk, Inc. for construction surveying services and further authorize the Mayor and City Manager to sign the attached work order with Bolton and Menk, Inc. May 27, 2025 City Council Meeting Minutes 7 Seconded by Councilmember Cave Ayes – All The motion passed. L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:55 p.m. Andrea Sindt, City Clerk May 27, 2025 City Council Meeting Minutes 8