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HomeMy WebLinkAbout02-04-13Approved: 2/15/13 MINUTES CITY OF MAPLEWOOD POLICE CIVIL SERVICE COMMISSION Monday, February 4, 2013 8:00 a.m. Council Chambers—Maplewood City Hall 1830 County Road B East 1. Call to Order Chair Liddell called the meeting to order. 2. Roll Call Commissioners: Lisa Liddell, Chair, present Debra Birkholz, Secretary, present Jim Meehan, Commissioner, present Others: Terrie Rameaux, Staff Liaison, present Dave Kvam, Police Chief, present Alan Kantrud, City Attorney, absent Chuck Bethel, HR Attorney, present James Antonen, City Manager, present 3. Approval of Agenda Chair Liddell motioned to approve the amended agenda, with the modification of moving items 7-10 to occur before item 6b. Commissioner Meehan seconded. Ayes: All Motion passed. 4. Rotation of Chair and Secretary Chair Liddell motioned to elect Jim Meehan as the secretary of the commission. Commissioner Birkholz seconded. Ayes: All Motion passed. Chair Liddell motioned to elect Deb Birkholz as the Chair of the commission. Commissioner Meehan seconded. Ayes: All Motion passed. 5. Approval of Minutes: a. August 13, 2012 Chair Birkholz asked for a spelling correction in her last name. Commissioner Liddell motioned to approve the minutes as amended. Commissioner Meehan seconded. Ayes: All Motion passed. Approved: 2/15/13 6. New Business a. Review and Approve Job Description/Qualifications for Police Chief Position Ms. Rameaux went over the report with the commission. Commissioner Liddell motioned to approve the job description and qualifications for Police Chief position. Commissioner Meehan seconded. Ayes: All Motion passed. b. Review and Approve Police Chief Recruitment and Exam Process— *Declaration of Intent to Close Meeting Mr. Antonen spoke with the commission regarding internal versus external posting. Ms. Rameaux went over the survey results she provided the commission in the staff report. The commission discussed posting internal versus external and asked questions of staff. Chair Birkholz motioned to have an internal process for application and hiring for the position of Police Chief. Commissioner Meehan seconded. Ayes: All Motion passed. Mr. Bethel addressed the commission regarding the confidential nature of the material and the open meeting law Statute. Mr. Bethel explained the reasons necessary to close this portion of the meeting. Commissioner Liddell motioned to close the meeting to discuss and review the recruitment and exam process for the position of Police Chief. Commissioner Meehan seconded. Ayes: All Motion passed. Chair Birkholz closed the meeting at 8:37am. The commission discussed with staff the recruitment and exam process for the position of Police Chief. The meeting was reconvened at 9:45 am. Chair Birkholz recapped the discussion, which included the tool SBO (a background and experience evaluation) to be used for screening candidates; a management assessment weighted at 30%, and two oral interview panels – one panel to be more structured weighted at 60% and a separate panel weighted at 10%. The posting will also include preferred qualifications to include: - Advanced education consisting of a master’s in a related field or other executive command training. Approved: 2/15/13 Commissioner Liddell motioned to accept the position profile and exam components. Commissioner Meehan seconded. Ayes: All Motion passed. 7. Unfinished Business 8. Visitor Presentations 9. Commission Presentations 10. Staff Presentations Ms. Rameaux congratulated Commissioner Liddell on her reappointment to the commission. Acting Chief Kvam went over the status of the police departments and the current openings. 11. Adjourn The meeting adjourned at 9:55am.