HomeMy WebLinkAbout2025-05-12 City Council Workshop PacketAGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, May 12, 2025
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Intent to Close Meeting (Minnesota Statute Section 13D.03) to Discuss Labor
Negotiations Strategy
2. 2026 Budget Kickoff
3. EAB/Tree Update
4. Metro HRA Housing Discussion
F. ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues
to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other's time keeping remarks brief, to the point and non -repetitive.
THIS PAGE IS INTENTIONALLY LEFT BLANK
E1
CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date May 12, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Mike Darrow, Assistant City Manager/Human Resources Director
PRESENTER: Mike Darrow, Assistant City Manager/Human Resources Director
AGENDA ITEM: Intent to Close Meeting (Minnesota Statute Section 13D.03) to Discuss
Labor Negotiations Strategy
Action Requested: ❑ Motion ✓ Discussion
Form of Action:
❑ Resolution ❑ Ordinance
❑ Public Hearing
❑ Contract/Agreement ❑ Proclamation
Policy Issue:
The City Council will enter into closed session to discuss labor negotiation strategy as allowed
under state statute.
Recommended Action:
Before the meeting is closed, the council must state on the record the specific grounds permitting
the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended
the City Council introduce the following motion:
Pursuant to Minnesota State Statute 13D.03 I hereby move to close the regular meeting and go into
closed session to discuss labor negotiations strategy.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is $0
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Community Inclusiveness ✓ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ✓ Operational Effectiveness ❑ Targeted Redevelopment
Labor agreements will meet strategic priorities for financial management as well as encouraging
employee recruitment and retention.
Background:
The City's current labor contracts with the seven bargaining units all run through December 31,
2025. City staff will provide updates to the City Council and discuss strategy as part of this closed -
session work session.
Attachments:
1. None
Workshop Packet Page Number 1 of 34
E2
CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date May 12, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Joe Rueb, Finance Director
PRESENTER: Joe Rueb, Finance Director
AGENDA ITEM: 2026 Budget Kickoff
Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
Each year, the City undertakes a comprehensive budget process to develop a budget that ensures
exceptional services for Maplewood's residents and businesses. A proposed property tax levy for
fiscal year 2026 must be submitted to Ramsey County by September 30, 2025. The City Council is
required to adopt the 2026 tax levy by December 30, 2025.
Recommended Action:
No action is required.
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is N/A
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: N/A
Strategic Plan Relevance:
✓ Community Inclusiveness ✓ Financial & Asset Mgmt ✓ Environmental Stewardship
✓ Integrated Communication ✓ Operational Effectiveness ✓ Targeted Redevelopment
The budget intersects with all areas of the strategic plan and sets spending policy for the next year.
Background:
Staff will kickoff the 2026 budget cycle by outlining the budget process in the presentation. Built on a
foundation of sustainability, community safety, and development, the 2026 budget will be shaped by
council feedback and priorities.
Attachments:
1. PowerPoint
Workshop Packet Page Number 2 of 34
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E3
CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date May 12, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Steven Love, Public Works Director
PRESENTER: Steven Love, Public Works Director
AGENDA ITEM: EAB/Tree Update
Action Requested: ❑ Motion ✓ Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
Emerald Ash Borer (EAB) insects have significantly impacted the health of ash trees in the City of
Maplewood and the surrounding metro area. The City has taken several steps to address EAB-
infected ash trees along streets within the public right-of-way, parks, and City -owned properties.
Staff's presentation will provide an update on the City's progress addressing EAB impact to trees on
public property, a review of the EAB Private Ash Tree Relief Program, and options to consider for
the future of the private program. Staff is looking for direction from the City Council on the future of
the Private Ash Tree Relief Program.
Recommended Action:
No action is required
Fiscal Impact:
Is There a Fiscal Impact? ✓ No ❑ Yes, the true or estimated cost is
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ✓ Other: The direction the City Council chooses
will determine how the EAB private ash tree relief program funds will be used.
Strategic Plan Relevance:
❑ Community Inclusiveness ✓ Financial & Asset Mgmt ✓ Environmental Stewardship
❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment
The City's urban forest is an important asset to the City and the public. EAB has had a significant
impact on the health of ash trees in Maplewood and the surrounding metro area. Trees on private
property are an important part of the urban forest.
Workshop Packet Page Number 15 of 34
E3
Background
In 2017, the first EAB-infected ash tree was identified. At that time, 10,000 trees were on City
properties, park active areas, and public rights -of -way. Of these trees, 2,191 were identified as ash
trees. Ash trees infected by EAB are hazardous after they die due to how brittle the limbs become.
Between 2018 and 2025, the City has removed 1,783 of the 2,191 ash trees identified on City
properties and rights -of -way. Public Works crews from the Streets/Storm and Park Maintenance
divisions played a huge role in the removal effort along with the City's tree contractor. Ash trees
were also removed from the public rights -of -way as part of City street improvement projects and
through grants such as the 2024 Shade Tree Bonding Grant through the Minnesota Department of
Natural Resources. This grant provided funding ($450,000) for removing and replacing 204 ash
trees.
Thanks to all this hard work, about 400 ash trees remain for removal in public spaces. City staff will
continue to work to have these remaining trees removed over the next couple of years.
Trees removed by City staff are collected and stored in the Public Works yard. Once storage
capacity is reached, a contractor is hired to grind up the trees so they can be used as biofuel at
Environmental Wood Supply. This helps provide energy to the community while at the same time
reducing carbon emissions.
In addition to removal of 1,783 ash trees, the City has helped with adding 2,001 new trees. This
was accomplished through City projects, the City's annual tree sale (selling trees at a reduced cost
for residents), and grants. The City has worked to replace the lost urban tree canopy with a diverse
species of climate adaptive trees. Tree diversity helps guard against future pests, diseases, and
environmental challenges. This helps reduce the risk of having entire streets of boulevard trees
needing to be removed at one time in the future.
In 2024, the City Council helped create Maplewood's EAB Private Tree Relief Program. This
program provided Maplewood property owners with a way to finance the cost of ash trees on their
private property. A total of $150,000 was allocated for this program. Residents could apply for up to
$3,000 per property for tree removal. This cost would then be assessed to their property taxes for 5
years at a low interest rate.
A total of 59 residents applied to participate in this program. Of those who applied, 23 chose to
participate, using $45,000 of the available $150,000. Staff is looking for direction from the City
Council on the relief program's future. The following are a few options for the Council to consider:
Option 1 — Year 2 of the program
o Offer a second year of the same program.
Option 2 — Update the program
o Allow additional diseased or hazardous trees to qualify for the program
o Change the program to be a tool for staff to use when working with residents on
hazard trees/code enforcement.
■ This would be similar to how the Emergency Sanitary Sewer Service Repair
program works.
Option 3 — No program/other ideas.
Based on the council's direction on the above options, staff is also looking for direction on what to
do with funds received by the City as the assessments are paid back. The following are options for
the Council to consider:
Workshop Packet Page Number 16 of 34
E3
• Option 1 - Assessment payments return to the relief program to help fund additional
applicants.
• Option 2 - Assessment payments are used to help fund other City initiatives.
Attachments
1. EAB/Tree Update Presentation
Workshop Packet Page Number 17 of 34
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E4
CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date May 12, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Danette Parr, Community Development Director
PRESENTER: Danette Parr, Community Development Director
AGENDA ITEM: Metro HRA Housing Discussion
Action Requested: ❑ Motion •s Discussion ❑ Public Hearing
Form of Action: ❑ Resolution ❑ Ordinance ❑ Contract/Agreement ❑ Proclamation
Policy Issue:
As part of the ongoing discussions the Maplewood City Council has had regarding the creation of
the Maplewood Economic Development Strategy and efforts to support affordable housing, Metro
HRA will share the program offerings they currently have to support affordable single family home
rentals.
Recommended Action:
No action is necessary.
Fiscal Impact:
Is There a Fiscal Impact? V No ❑ Yes, the true or estimated cost is $0
Financing source(s): ❑ Adopted Budget ❑ Budget Modification ❑ New Revenue Source
❑ Use of Reserves ❑ Other: n/a
Strategic Plan Relevance:
❑ Community Inclusiveness ❑ Financial & Asset Mgmt ❑ Environmental Stewardship
❑ Integrated Communication ❑ Operational Effectiveness ❑ Targeted Redevelopment
The city supports the leveraging of resources and partnerships to meet the diverse needs of the
community. In addition, the city promotes quality housing and looks for creative solutions to support
the expansion of housing offerings for a variety of households.
Background:
The Council has expressed an interest in expanding housing options to further support affordable
single-family households. As a part of that effort, staff will be bringing potential partners to the
Council to discuss programs that already exist in our region. The Metropolitan Council's Housing
and Redevelopment Authority, known as Metro HRA, has a single-family rental program they are
interested in expanding into Maplewood.
Workshop Packet Page Number 24 of 34
E4
Metro HRA provides housing for more than 7,200 households throughout Anoka, Carver and
suburban Hennepin and Ramsey counties in the Twin Cities region. Metro HRA currently provides
27 affordable rental units in Maplewood through the Project -Based Voucher (Section 8) Rental
Program, across three multi -family housing projects in the city.
Metro HRA hopes to further diversify its affordable offerings in the City of Maplewood by buying
single-family homes and creating affordable single-family rental units. The Metro HRA staff will
share with the Council the benefits of this program and the potential tax implications for the city and
other governmental entities that participate in it.
Attachments:
1. PowerPoint Presentation
Workshop Packet Page Number 25 of 34
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