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HomeMy WebLinkAbout2025-04-14 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 14, 2025 City Hall, Council Chambers Meeting No. 07-25 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:04 p.m.by Mayor Abrams. Mayor Abrams shared the old Moose Lodge is being demolished and thanked the Moose Lodge for a donation of 4 boxes of Tommy Moose plush toys to Maplewood Public Safety to distribute to children in crisis. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to council presentations: Mali Xiong Recycle Yourself City Clean-Up Tour of Saint Paul Regional Water Councilmember Lee moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. March 24, 2025 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the March 24, 2025 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – Mayor Abrams Councilmember Juenemann Councilmember Lee April 14, 2025 City Council Meeting Minutes 1 Councilmember Villavicencio Abstain – Councilmember Cave The motion passed. 2. March 24, 2025 City Council Meeting Minutes Councilmember Lee moved to approve the March 24, 2025 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Abrams Councilmember Juenemann Councilmember Lee Councilmember Villavicencio Abstain – Councilmember Cave The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Mali Xiong Councilmember Lee attended an event celebrating Mali Xiong, owner of Blueprint Burger and Quench in Maplewood Mall, for 25 years in business in Maplewood. Recycle Yourself Councilmember Juenemann shared April is organ donation month and urged residents to consider organ donation. City Clean-Up Councilmember Juenemann reminded residents City Clean-Up Day is May 3 at Aldrich Arena from 8 a.m. -1 p.m. Details are published in the Maplewood Living. Tour of SPRWS Mayor Abrams invited council and staff to join a tour of Saint Paul Regional Water Services on July 11. 3. Resolution Awarding the 2024 Maplewood Heritage Award to Sandra Dicke Communications Director Sheeran introduced the 2024 award recipient, Sandra Dicke. Sandra Dicke thanked council and shared details of her history in Maplewood. Mayor Abrams read the resolution. Councilmember Juenemann moved to approve the resolution awarding the 2024 Maplewood Heritage Award to Sandra Dicke. April 14, 2025 City Council Meeting Minutes 2 Resolution 25-04-2392 RESOLUTION AWARDING THE 2024 MAPLEWOOD HERITAGE AWARD TO SANDRA DICKE WHEREAS, Sandra Dicke volunteered at the Maplewood Area Historical Society for more than 25 years, including serving a decade on its board of directors; and WHEREAS, Ms. Dicke was instrumental in leveraging more than $250,000 in state funding to renovate the Bruentrup Heritage Farm to maintain its historical integrity; and WHEREAS, Ms. Dicke helped launch and manage the Farm’s events venue operation; and WHEREAS, Ms. Dicke helped develop “Mysteries of Histories” program at the Wakefield Park Community Building; and WHEREAS, Ms. Dicke has been a lifelong Maplewood resident dating back to the time it was known as New Canada Township and raising her family here. NOW, THEREFORE, BE IT IS RESOLVED on behalf of the City of Maplewood, that Sandra Dicke is presented the Maplewood Heritage Award, which recognizes an individual who has significantly contributed to preservation of Maplewood history or historic sites through research, preservation, or education and outreach. Seconded by Councilmember Lee Ayes – All The motion passed. 4. Resolution Proclaiming Arbor Day 2025 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution proclaiming May 3, 2025, as Arbor Day 2025 in Maplewood. Resolution 25-04-2393 PROCLAIMING ARBOR DAY 2025 WHEREAS, Arbor Day provides an opportunity to celebrate the importance of trees and forests to our economy, culture, history, and future of the state; and WHEREAS, trees are of great value as they provide clean air and water, shade and energy savings, wildlife habitat, recreational opportunities, wood products, and jobs, while also capturing and storing carbon from the atmosphere, thereby offsetting greenhouse gas emissions; and WHEREAS, properly planting and caring for a diverse mix of trees makes community forests more resilient by minimizing the impacts of diseases, insects, and April 14, 2025 City Council Meeting Minutes 3 other stressors such as climate change and providing long-term community and environmental benefits; and WHEREAS, thoughtfully choosing, planting, and caring for a diverse mix of trees now supports resilient communities into the future. NOW, THEREFORE, BE IT RESOLVED the City Council of Maplewood, Minnesota designates May 3, 2025, as Arbor Day in the City of Maplewood. Seconded by Councilmember Villavicencio Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Cave moved to approve agenda items G1-G13. Seconded by Councilmember Lee Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 916,054.95 Checks # 122832 thru # 122893 dated 3/25/25 $ 865,322.36 Checks # 122894 thru # 122926 dated 4/1/25 $ 168,932.37 Checks # 122927 thru # 122969 dated 4/8/25 $ 593,396.46 Disbursements via debits to checking account dated 3/17/25 thru 4/06/25 $ 2,543,706.14 Total Accounts Payable PAYROLL $ 761,011.45 Payroll Checks and Direct Deposits dated 3/28/25 April 14, 2025 City Council Meeting Minutes 4 $ 761,011.45 Total Payroll $ 3,304,717.59 GRAND TOTAL Seconded by Councilmember Lee Ayes – All The motion passed. 2. Resolution Directing Adoption of the Ramsey County Hazard Mitigation Plan Councilmember Cave moved to approve the resolution directing adoption of the Ramsey County Hazard Mitigation Plan. Resolution 25-04-2394 DIRECTING ADOPTION OF THE RAMSEY COUNTY HAZARD MITIGATION PLAN WHEREAS, the City of Maplewood, Minnesota has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000. WHEREAS, the Act establishes a framework for the development of a multi- jurisdictional County Hazard Mitigation Plan (HMP); and WHEREAS, the HMP is designed to comply with all applicable federal and state regulations; and WHEREAS, the HMP includes a risk assessment including hazards, risk, and a general description of land uses and development trends; and WHEREAS, the HMP includes a mitigation strategy including goals, objectives, and an action plan identifying specific mitigation projects; and WHEREAS, the HMP will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation grants; and WHEREAS, it is now necessary and expedient that said HMP is formally adopted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The City of Maplewood supports the hazard mitigation planning effort and wishes to adopt the Ramsey County Hazard Mitigation Plan. Seconded by Councilmember Lee Ayes – All The motion passed. April 14, 2025 City Council Meeting Minutes 5 3. Road Salt Purchase 2025-2026 Councilmember Cave moved to authorize the Street Superintendent to purchase de- icing salt under a State contract for the 2025-2026 winter season in an estimated amount of $75,285.50. Seconded by Councilmember Lee Ayes – All The motion passed. 4. Purchase of Equipment for Buildout of a Jet/Vac Truck (Unit 616) Councilmember Cave moved to approve the purchase of equipment to buildout a combination Jet/Vac truck and direct the Mayor and City Manager to enter into a contract st with 1 Choice Vac Solutions under Sourcewell contract # 032824-CER in the amount of $484,230.18. Seconded by Councilmember Lee Ayes – All The motion passed. 5. Local Lawful Gambling Permit for Ashland Productions, 2100 White Bear Avenue North Councilmember Cave moved to approve the Local Lawful Gambling permit for Ashland Productions on April 26, 2025. Seconded by Councilmember Lee Ayes – All The motion passed. 6. Axon Officer Safety Plan Payment Councilmember Cave moved to approve payment for Axon Officer Safety Plan. Seconded by Councilmember Lee Ayes – All The motion passed. 7. Resolution Authorizing Joint Powers Agreement with the Met Council for Mutual Aid and Emergency Assistance with Law Enforcement Services Councilmember Cave moved to approve the resolution supporting the Joint Powers Agreement of the Metropolitan Council for mutual aid and emergency assistance with law enforcement services. Resolution 25-04-2395 RESOLUTION SUPPORTING THE JOINT POWERS AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND THE METROPOLITAN COUNCIL FOR MUTUAL AID AND EMERGENCY ASSISTANCE April 14, 2025 City Council Meeting Minutes 6 WITH LAW ENFORCEMENT SERVICES WHEREAS, the Metropolitan Council and the Metro Transit Police Department acknowledge that the Maplewood Public Safety Department has primary law enforcement jurisdiction within the City; and WHEREAS, both law enforcement agencies have concurrent jurisdiction over transit property and transit routes within the City; and WHEREAS, the Metro Transit Police Department is authorized to assist the Maplewood Police Department with law enforcement activities; and WHEREAS, both law enforcement agencies enter into this agreement to outline the responsibilities of each agency in providing mutual aid and emergency assistance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, that: 1. The joint powers agreement for mutual aid and emergency assistance with law enforcement services between the city and Metropolitan Council is accepted and acknowledged; and 2. The mayor and city manager are directed to enter into the agreement; and 3. The agreement remains in effect until February 16, 2028. Seconded by Councilmember Lee Ayes – All The motion passed. 8. Conditional Use Permit Review, Woodland Hills Church, 1740 Van Dyke Street North Councilmember Cave moved to approve the CUP review for Woodland Hills Church at 1740 Van Dyke Street North and review again in one year. Seconded by Councilmember Lee Ayes – All The motion passed. 9. Conditional Use Permit Review, Mister Car Wash, 3050 White Bear Avenue North Councilmember Cave moved to approve the CUP review for Mister Car Wash at 3050 White Bear Avenue North and review again in one year. Seconded by Councilmember Lee Ayes – All The motion passed. 10. Conditional Use Permit Review, Londin Crossing, 2501 Londin Lane East April 14, 2025 City Council Meeting Minutes 7 Councilmember Cave moved to approve the CUP review for Londin Crossing, located at 2501 Londin Lane East, and review only if a problem arises or a significant change is proposed. Seconded by Councilmember Lee Ayes – All The motion passed. 11. Conditional Use Permit Review, McCarrons Water Treatment Plant, 1900 Rice Street North Councilmember Cave moved to approve the CUP review for McCarrons Water Treatment Plant, located at 1900 Rice Street North, and review again in one year. Seconded by Councilmember Lee Ayes – All The motion passed. 12. Conditional Use Permit Review, Xcel Energy, 1555 Century Avenue North Councilmember Cave moved to approve the CUP review for Xcel Energy, located at 1555 Century Avenue North, and review again in one year. Seconded by Councilmember Lee Ayes – All The motion passed. 13. Conditional Use Permit Review, InTech, Inc., 1055 Gervais Avenue East Councilmember Cave moved to approve the CUP review for InTech Inc., located at 1055 Gervais Avenue East, and review again only if a problem arises or a significant change is proposed. Seconded by Councilmember Lee Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. 2025 City Hall Partial Roof Replacement April 14, 2025 City Council Meeting Minutes 8 Public Works Director Love gave the staff report. Councilmember Cave moved to authorize Redline Architectural Sheet Metal to replace a section of the City Hall metal roof. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. 2025 Maplewood Street Improvements, City Project 24-12 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution approving plans and specifications, and advertising bids for the 2025 Maplewood Street Improvements, City Project 24-12. Resolution 25-04-2396 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS CITY PROJECT 24-12 WHEREAS, following a resolution passed by the City Council on January 27, 2025, plans and specifications for the 2025 Maplewood Street Improvements, City Project 24- 12, have been prepared under the direction of the City Engineer and presented to the City Council for approval. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and publish an advertisement for bids in the official paper and Finance and Commerce based on the approved plans and specifications for the improvement. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened electronically via QuestCDN and considered at 10:00 a.m. on the 9th day of May, 2025. Bids shall be accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are authorized and instructed to receive and open bids received at the time and place noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular City Council meeting of May 27th, 2025. Seconded by Councilmember Cave Ayes – All April 14, 2025 City Council Meeting Minutes 9 The motion passed. Councilmember Lee moved to approve the resolution ordering the preparation of the assessment roll for the 2025 Maplewood Street Improvements, City Project 24-12. Resolution 25-04-2397 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the 2025 Maplewood Street Improvements, City Project 24-12. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: 1. The City Clerk and City Engineer shall calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the City office for inspection. 2. The City Clerk shall notify the City Council upon completion of such proposed assessment. Seconded by Councilmember Cave Ayes – All The motion passed. 3. Comprehensive Plan Amendment Resolution, 1300 McKnight Road North Community Development Director Parr gave the presentation. Councilmember Lee moved to approve an amendment to the 2040 Comprehensive Plan’s Future Lane Use Map to re-guide the parcels located at 1300 McKnight Road North from High-Density Residential to Employment. Resolution 25-04-2398 COMPREHENSIVE PLAN AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 John Fallin has requested approval of a comprehensive plan amendment. 1.02 The properties are located at 1300 McKnight Road North and are legally described as: PINs: 242922330064 and 242922310012. That part of the West Half of the Southwest Quarter of said Section 24, Township 29, Range 22, Ramsey County, Minnesota bounded as follows: April 14, 2025 City Council Meeting Minutes 10 On the North by a line drawn parallel with and distant 95 feet Southeasterly, as measured at right angles, from the center line of the main track of said railway company, as now located and established; on the West by the East line of the West 66 feet of the Southwest Quarter of Said Section 24 to a point on the West line of said Section 24 which is distant 450 feet South of the Southerly line of the 100 foot right of way of said railway company, said Southerly line being a line drawn parallel with and 56 feet Southeasterly as measured at right angles, from the center line of the main track of said railway company as originally located and established, and on the East by the East line of the Northwest Quarter of the Southwest Quarter of Section 24; excepting therefrom that part that lies Northwesterly of a line drawn parallel with and distant 8.5 feet Southeasterly, as measured at right angles from the center line of the most Southerly side track I.C.C. N.o. 114 of said railway company, as now located and established all in the County of Ramsey, State of Minnesota. EXCEPT that part of said West Half of the Southwest Quarter of said Section 24, lying easterly of the centerline of the 99 foot wide road easement as described in document No. 2325930. Section 2. Criteria. 2.01 The 2040 Comprehensive Plan states the document may require amending due to a property owner request to change land use designation to allow a proposed development or redevelopment. 2.02 The 2040 Comprehensive Plan amendment process follows the same City identified public hearing process as the major update process used to develop the 2040 Comprehensive Plan. Amendments are required to submit and gain approval from the Metropolitan Council. Section 3. Findings. 3.01 The requested amendment would meet various amendment criteria outlined in the 2040 Comprehensive Guide Plan. Section 4. City Review Process 4.01 The City conducted the following review when considering this amendment request. 1. On March 18, 2025, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. April 14, 2025 City Council Meeting Minutes 11 2. On April 14, 2025, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council above-described comprehensive plan amendment is approved based on the findings outlined in section 3 of this resolution. Approval is subject to and only effective upon the following conditions: 1. Review and approval by the Metropolitan Council as provided by state statute. 2. All users must comply with all conditions outlined in City Council Resolution No. 10-05-395 for a conditional use permit approved by the Maplewood City Council on May 10, 2010. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Financial Management Plan Proposal from Ehlers Finance Director Rueb gave the staff report. Councilmember Juenemann moved to approve the proposal from Ehlers to prepare a ten-year financial management plan. Seconded by Councilmember Cave Ayes – All The motion passed. 5. Resolution of Support for Community Project Funding Request Fire & EMS Chief Mondor gave the staff report. Councilmember Cave moved to approve the resolution supporting a funding request for the Fiscal Year 2026 Community Project Funding, Resolution 25-04-2399 RESOLUTION SUPPORTING COMMUNITY PROJECT FUNDING REQUEST FOR THE EAST METRO PUBLIC SAFETY TRAINING FACILITY WHEREAS, the United States Congress has a Community Project Funding program that allows members of Congress to request funding for specific projects that benefit their constituents; and WHEREAS, the East Metro Public Safety Training Facility is a regional asset; and WHEREAS, the East Metro Public Safety Training Facility is eligible for Community Project Funding. April 14, 2025 City Council Meeting Minutes 12 NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood, Minnesota grants approval and support for staff to submit a Community Project Funding Request to support the expansion of the East Metro Public Safety Training Facility. Seconded by Councilmember Lee Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:53 p.m. Andrea Sindt, City Clerk April 14, 2025 City Council Meeting Minutes 13