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Home My WebLink About2025-03-24 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 24, 2025 City Hall, Council Chambers Meeting No. 06-25 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m.by Mayor Abrams. Mayor Abrams shared the BRT Gold Line celebrated their grand opening. Councilmember Villavicencio attended the Gold Line opening and added information on its features and amenities. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Absent Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to council presentations: Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Lee Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. March 10, 2025 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the March 10, 2025 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – All The motion passed. 2. March 10, 2025 City Council Meeting Minutes Councilmember Lee moved to approve the March 10, 2025 City Council Meeting Minutes as submitted. March 24, 2025 City Council Meeting Minutes 1 Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations None G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Juenemann moved to approve agenda items G1-G6. Seconded by Councilmember Lee Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 117,317.10 Checks # 122801 thru # 122828 dated 3/11/25 $ 8,517.16 Checks # 122829 thru # 122831 dated 3/18/25 $ 498,766.63 Disbursements via debits to checking account dated 3/03/25 thru 3/16/25 $ 624,600.89 Total Accounts Payable PAYROLL $ 789,487.59 Payroll Checks and Direct Deposits dated 3/14/25 March 24, 2025 City Council Meeting Minutes 2 $ 789,487.59 Total Payroll $ 1,414,088.48 GRAND TOTAL Seconded by Councilmember Lee Ayes – All The motion passed. 2. 2025 Bituminous Material Purchase Councilmember Juenemann moved to authorize the Street Superintendent to purchase bituminous materials in an amount up to $170,000 for the 2025 street maintenance season. Seconded by Councilmember Lee Ayes – All The motion passed. 3. 2025 Street Striping by Ramsey County Public Works Councilmember Juenemann moved to authorize Ramsey County Public Works to perform pavement striping on city-maintained streets estimated at $30,000. Seconded by Councilmember Lee Ayes – All The motion passed. 4. 2025 Maplewood Open Space Prescribed Burns Councilmember Juenemann moved to approve the Independent Contractor Services Agreement with Red Rock Fire, LLC for the 2025 Maplewood Open Space Prescribed Burns project and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney, are authorized as needed. Seconded by Councilmember Lee Ayes – All The motion passed. 5. Ramsey County Cooperative Agreement for County Road D Improvements, City Project 22-28 Councilmember Juenemann moved to approve the cooperative agreement with Ramsey County to construct the County Road D Improvements project, City Project 22-28, and direct the Mayor and City Manager to sign the agreement. As approved by the City Attorney, minor revisions are authorized as needed. Seconded by Councilmember Lee Ayes – All The motion passed. March 24, 2025 City Council Meeting Minutes 3 6. LHB Professional Services Agreement for the Century Ponds Park Planning and Design, City Project 24-07 Councilmember Juenemann moved to authorize the use of LHB for professional services for the Century Ponds Park Planning and Design, City Project 24-07 and to direct the Mayor and the City Manager to sign the professional services agreement. Seconded by Councilmember Lee Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Gethsemane Park Lease Agreement, City Project 25-07 Assistant City Engineer Jarosch gave the report. Councilmember Juenemann moved to approve the lease agreement with Gethsemane Lutheran Church for using church property for City park purposes and direct the Mayor and City Manager to sign the lease agreement. As approved by the City Attorney, minor revisions are authorized as needed. Seconded by Councilmember Villavicencio Ayes – All The motion passed. 2. Resolution Calling for a Public Hearing for MnDOT TH 5 Improvements, City Project 25-10 Assistant City Engineer Jarosch gave the report. Councilmember Lee moved to approve the resolution calling for a public hearing at 7:00 p.m. on April 28, 2025, for MnDOT TH 5 Improvements, City Project 25-10. Resolution 25-03-2390 RESOLUTION CALLING FOR A PUBLIC HEARING WHEREAS, the Minnesota Department of Transportation is developing plans for improvements to Trunk Highway 5 between Minnehaha Avenue and Lakewood Drive; and March 24, 2025 City Council Meeting Minutes 4 WHEREAS, Municipal Consent is required due to the proposed improvements including a reduction of lanes from four to three lanes, and the acquisition of permanent rights-of-way for the construction of a new trail on the east side of Trunk Highway 5 NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota: th 1. A public hearing shall be held on such proposed improvement on the 28 day of April 2025 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Resolution of Support, DNR Grant for Boardwalk Replacement of the Thunder Bay Trail System, City Project 25-11 Assistant City Engineer Jarosch gave the report. Councilmember Juenemann moved to approve the resolution of support for the application for Local Trail Connections Program funding for the replacement of the deteriorated boardwalk on the Thunder Bay Trail system, as modified to 25 years. Resolution 25-03-2391 SUPPORTING THE APPLICATION FOR LOCAL TRAIL CONNECTIONS PROGRAM FUNDING FOR THE REPLACEMENT OF THE DETERIORATED BOARDWALK ON THE THUNDER BAY TRAIL SYSTEM WHEREAS, the Minnesota Department of Natural Resources is soliciting applications for the Local Trail Connections Program to support trail projects statewide; and WHEREAS, the Local Trails Connections Program provides support to projects that accelerate local trail connections to planned and existing state trails and other public facilities, not to create significant new recreation trails; and WHEREAS the City of Maplewood supports the grant application made to the Minnesota Department of Natural Resources by the City of Little Canada to replace 253 feet of boardwalk along the Thunder Bay Trail system that connects to both local and regional trail networks; and WHEREAS, the Thunder Bay Trail boardwalk will meet the goals of the Local Trail Connections Program, will be constructed to meet ADA standards, and will be at least 10 feet wide; and WHEREAS the City of Maplewood is supporting the grant request funding in the amount of $250,000.00 and has secured $58,379.59 in non-state cash matching funds for this project; and WHEREAS, the City of Maplewood acknowledges that all construction must be March 24, 2025 City Council Meeting Minutes 5 complete by June 30, 2027. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, Minnesota: 1. The City of Maplewood supports the submittal of the Minnesota Department of Natural Resources Local Trail Connections Program by the City of Little Canada. 2. The applicant has read the Conflict of Interest Policy contained in the Local Trail Connection Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award. 3. The City of Maplewood assures that the Thunder Bay Trail Boardwalk will be maintained for at least 25 years. Seconded by Councilmember Lee Ayes – All The motion passed. 4. Maplewood Community Center Gym Floor Replacement Finance Director Rueb gave the report. Councilmember Lee moved to approve the base bid of $164,315 along with an allowance for concrete corrections in the amount of $10,000, refinishing hallways of $3,235 and upgraded moisture mitigation of $40,000 for a total bid of $217,550 from H2I. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. City Manager Annual Performance Evaluation a. Intent to Close Regular Meeting Pursuant to Minnesota Statutes §13D.05, subd. 3(a) b. Summarize Conclusions of the City Manager Performance Evaluation Councilmember Juenemann moved to close the meeting and go into closed session to conduct the annual performance evaluation of City Manager Michael Sable, pursuant to Minnesota Statutes Section 13D.05, subd. 3(a), Seconded by Councilmember Lee Ayes – All The motion passed. Mayor Abrams closed the meeting at 7:24 p.m. Present at the closed session: Mayor Abrams, Councilmember Juenemann, Councilmember Lee, Councilmember Villavicencio, and City Manager Sable. March 24, 2025 City Council Meeting Minutes 6 Mayor Abrams called the meeting back to order at 7:49 p.m. Mayor Abrams provided a summary of the evaluation. No action required. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:50 p.m. Andrea Sindt, City Clerk March 24, 2025 City Council Meeting Minutes 7