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HomeMy WebLinkAbout2025-03-10 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 10, 2025 City Hall, Council Chambers Meeting No. 05-25 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m.by Mayor Abrams. Mayor Abrams shared attending the Regional Council of Mayors meeting focusing on Public Safety and also shared that Chief Bierdeman received a shoutout for reducing auto theft. Chief Bierdeman provided information on steps Maplewood has taken to achieve the reduction of auto theft. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to council presentations: Spring Clean-Up Event with AG Proposed Cuts Councilmember Lee moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. February 24, 2025 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the February 24, 2025 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. March 10, 2025 City Council Meeting Minutes 1 2. February 24, 2025 City Council Meeting Minutes Councilmember Juenemann moved to approve the February 2, 2025 City Council Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. Abdulahi Abdalla, with Congresswoman McCollum’s office, addressed council and spoke on Community Project Funding (CPF). 2. Council Presentations Spring Clean-Up rd Councilmember Juenemann reminded residents Spring Clean-Up is May 3 from 8:00 a.m.-1:00p.m. at Aldrich Arena. Event with AG Councilmember Villavicencio shared Attorney General Keith Ellison will be coming to th Maplewood March 20 and interested participants may register to attend the event on the Attorney General’s website. Proposed Cuts Councilmember Villavicencio read a statement regarding state and federal funding cuts proposed for 2026/2027. 3. Strategic Plan Update for Fourth Quarter of 2024 Senior Administrative Manager Knutson gave the presentation. Councilmember Lee moved to accept the Strategic Plan Report for Fourth Quarter of 2024. Seconded by Councilmember Juenemann Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be March 10, 2025 City Council Meeting Minutes 2 taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Cave moved to approve agenda items G1-G9. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 558,638.83 Checks # 122733 thru # 122767 dated 2/25/25 $ 1,241,703.83 Checks # 122768 thru # 122800 dated 3/04/25 $ 495,566.71 Disbursements via debits to checking account dated 2/17/25 thru 3/02/25 $ 2,295,909.37 Total Accounts Payable PAYROLL $ 802,576.37 Payroll Checks and Direct Deposits dated 2/28/25 $ 802,576.37 Total Payroll $ 3,098,485.74 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Local Lawful Gambling Permit for Make-A-Wish Minnesota, 2029 Woodlynn Avenue Councilmember Cave moved to approve the Local Lawful Gambling permit for Make-A- Wish Minnesota, 2029 Woodlynn Avenue, for their event on May 31, 2025. Seconded by Councilmember Juenemann Ayes – All The motion passed. March 10, 2025 City Council Meeting Minutes 3 3. Purchase of Vehicle Extrication Equipment Councilmember Cave moved to approve the purchase of vehicle extrication equipment with Clarey’s Safety Equipment. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Patient Care Reporting Subscription Agreement Councilmember Cave moved to approve the patient care reporting subscription agreement with Sansio. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Resolution of Support for SAFER Grant Application Councilmember Cave moved to approve the resolution supporting application for the Fiscal Year 2024 Federal Emergency Management Agency Staffing for Adequate Fire and Emergency Response (SAFER) grant. Resolution 25-03-2387 RESOLUTION SUPPORTING APPLICATION FOR FEDERAL EMERGENCY MANAGEMENT AGENCY, STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE GRANT FOR PERSONNEL WHEREAS, this federal grant was created to provide funding directly to fire departments to help them increase or maintain the number of front-line personnel in their communities; and WHEREAS, the goal is to enhance local fire department abilities to comply with staffing, response and operational hazards. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood, Minnesota grants approval and support for the fire department to apply for the Fiscal Year 2024 Federal Emergency Management Agency Staffing for Adequate Fire and Emergency Response Grant for six fire personnel. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Joint Powers Agreement with the State of Minnesota for Federal Background Checks Councilmember Cave moved to approve the Joint Powers Agreement with the State of Minnesota for Federal Background Checks. March 10, 2025 City Council Meeting Minutes 4 Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Purchase of Half-Ton Truck (Unit 531) Councilmember Cave moved to approve the purchase of a half-ton truck and direct the City Manager to enter into a contract with Cornerstone Chevrolet. Seconded by Councilmember Juenemann Ayes – All The motion passed. 8. LHB Professional Services Agreement for Harvest Park Playground Improvements Councilmember Cave moved to authorize the use of LHB for professional services and to direct the Mayor and the City Manager to sign the professional services agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 9. Joint Powers Agreement of the Ramsey County Violent Crime Enforcement Team (RCVCET) Councilmember Cave moved to approve the Seventh Amended Joint Powers Agreement of the Ramsey County Violent Crime Enforcement Team (RCVCET). Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Local Housing Trust Fund a. Ordinance Establishing a Local Housing Trust Fund b. Resolution Authorizing Publication of the Ordinance by Title and Summary (4 votes) March 10, 2025 City Council Meeting Minutes 5 c. Resolution Accepting Transfer from EDA Fund to Local Housing Trust Fund Community Development Director Parr gave the presentation. Councilmember Cave moved to approve the ordinance establishing a Local Housing Trust Fund. Ordinance 1052 AN ORDINANCE AMENDING CHAPTER 2 OF THE MAPLEWOOD CITY CODE BY ADDING ARTICLE VII ESTABLISHING A LOCAL HOUSING TRUST FUND The City Council of the city of Maplewood does ordain as follows: Section I. The Maplewood city code is amended by adding a new Chapter 2, Article VII as follows: Article VII. – Local Housing Trust Fund Sec. 2-395. – Purpose. Pursuant to Minnesota Statutes, section 462C.16, there is hereby created and established for the City of Maplewood a fund to be known as the Maplewood Local Housing Trust Fund. The Trust Fund shall be a permanent source of funding and a continually renewable source of revenue to meet, in part, the housing needs of the City. The Trust Fund may also support the development, rehabilitation or financing of housing, support housing projects, provide downpayment assistance, rental assistance, and home buyer counseling services or any other purpose or project authorized by law. Sec. 2-396. – Definitions. The following definitions apply to this Article VII and the Programs under the Trust Fund, unless individual program criteria approved by the City Council specify otherwise: A. Assisted Unit means a housing unit that is affordable because of assistance from the Trust Fund. B. City means the city of Maplewood, Minnesota. C. Dedicated Source of Public Revenue means one or more sources of revenue dedicated by the City to the Trust Fund for housing. D. EDA means the Maplewood Economic Development Authority. E. Program means any set of criteria used to determine eligibility for funds from the Trust Found Account that is approved by the City Council. Individual Program criteria will take into account any restrictions on disbursements that derive from the source of funds. F. Project may mean an attached or detached single-family house or a multifamily apartment complex, either owner-occupied or rental. March 10, 2025 City Council Meeting Minutes 6 G. Recipient means any homeowner or for-profit or non-profit housing developer that receives funds in the form of a loan or a grant from the Trust Fund Account. A Recipient may be an individual, partnership, joint venture, limited liability company or partnership, association, corporation, or other entity approved by the EDA. H. Trust Fund means the Maplewood Local Housing Trust Fund with one or more dedicated sources of public revenue for housing. Sec. 2-397. – Trust Fund Account; Source of Trust Funds. (a) There is hereby established a Trust Fund Account to be maintained by the City. All funds received by the City or the EDA on behalf of the Trust Fund shall be deposited in the Trust Fund Account. Principal and interest from loan repayments and all other income from Trust Fund activities shall be deposited in the Trust Fund Account. All interest earnings from the Trust Fund Account shall be reinvested and dedicated to the Trust Fund Account. (b) The Trust Fund may consist of funds derived from any money available to the City or the EDA, unless expressly prohibited by state law, including but not limited to: (1) Donations; (2) Bond proceeds; (3) Grants and loans from a state, federal, or private source; (4) Appropriations by the City or the EDA; (5) Tax increment, to the extent permitted under Minnesota Statutes, sections 469.174 through 469.1794, as amended; (6) Investment earnings of the Trust Fund; (7) A levy by the EDA using its powers as a housing and redevelopment authority; and (8) Any other money available to the City unless expressly prohibited by state law. Sec. 2-398. – Trust Fund Administration. (a) The Trust Fund shall be administered by the EDA. No disbursements may be made from the Trust Fund Account for a Project without the prior approval of the Program by the City Council. March 10, 2025 City Council Meeting Minutes 7 (b) The EDA shall determine the terms and conditions of repayment of loans and grants from Trust Fund, including but not limited to, the appropriate security and interest, if any, should repayment be required. Interest on loans and grants shall be as established by the City Council from time to time or at the time of approval of a specific Program. (c) The EDA shall report annually to the City on the use of the Trust Fund, including the number of loans and grants made, the number and type of Assisted Units processed, and the number of housing units provided rental assistance, down payment assistance or home buyer counseling services. Sec. 2-399. – Disbursements. Disbursements from the Trust Fund Account may only be made for the following purposes: (a) To pay for administrative expenses, but not more than 10 percent of the balance of the Trust Fund; (b) To make grants, loans, and loan guarantees for the development, rehabilitation, or financing of housing; (c) To match other funds from federal, state, or private resources for housing Projects; (d) To provide down payment assistance, rental assistance, and home buyer counseling services; or (e) Any other activities authorized by state law. Sec. 2-400. – Severability. The provisions of this Article VII are severable. If any provisions of this Article VII are held invalid, the remainder of this Article VII shall not be affected. Section II. This ordinance shall be effective upon its adoption and publication th Adopted by the city of Maplewood this 10 day of March, 2025 Seconded by Councilmember Lee Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution authorizing publication of the ordinance by title and summary (4 votes). Resolution 25-03-2388 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 1052 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Maplewood has adopted Ordinance No. 1052, an ordinance establishing a local housing trust fund; and March 10, 2025 City Council Meeting Minutes 8 WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is three pages in length; and WHEREAS, the city council believes the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of Maplewood, Minnesota: 1. The city clerk shall cause the following summary of Ordinance No. 1052 to be published in the city’s official newspaper in lieu of the entire ordinance: Public Notice On March 10, 2025, the city council of the city of Maplewood adopted Ordinance No. 1052, an ordinance establishing a local housing trust fund. State law allows cities to create a local housing trust fund to make grants, loans and loan guarantees for the development, rehabilitation or financing of housing and to offer down payment assistance, rental assistance and home buyer counseling services. Monies available to the trust fund may come from city appropriations; state, federal or private grants and loans; donations; bond proceeds or other sources allowed by law. Once seeded with local money, the city may apply to the state for matching funds for housing projects. The trust fund will be administered by the Maplewood Economic Development Authority. The ordinance shall be effective upon adoption and publication. A full copy of the ordinance is available in the office of the city clerk. 2. The city clerk keep a copy of the ordinance in her office at city hall for public inspection. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution accepting the transfer of $300,000 from the EDA general fund to the Local Housing Trust Fund. Resolution 25-03-2389 RESOLUTION ACCEPTING TRANSFER OF $300,000 FROM THE MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY’S GENERAL FUND TO THE CITY OF MAPLEWOOD LOCAL HOUSING TRUST FUND WHEREAS, pursuant to Minnesota Statutes, section 462C.16 (the “Act”), the city of Maplewood (the “City”) has adopted Ordinance No. 1052, an ordinance establishing a local housing trust fund (the “Trust Fund”); and WHEREAS, in establishing the Trust Fund, the City intends to finance authorized housing programs and projects from all available sources permitted under the Act, including appropriations by local governments; and March 10, 2025 City Council Meeting Minutes 9 WHEREAS, the Maplewood Economic Development Authority (“MEDA”) has authorized the transfer from its General Fund of $300,000 to the Trust Fund for the purposes authorized by the Act. NOW, THEREFORE, BE IT RESOLVED by the city council of Maplewood, Minnesota: 1. The City accepts the transfer of $300,000 made by MEDA and directs that said funds be deposited in the Trust Fund. 2. The City Manager, Finance Director and other city staff and consultants are authorized and directed to take all actions necessary or convenient to effect the intent of this resolution. Seconded by Councilmember Lee Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:56 p.m. Andrea Sindt, City Clerk March 10, 2025 City Council Meeting Minutes 10