HomeMy WebLinkAbout2025-03-10 EDA Meeting Packet-Special Meeting
AGENDA
MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING
5:00 P.M. Monday,March 10, 2025
City Hall, Council Chambers
CONCURRENT MEETING WITH THE
MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. APPROVAL OF MINUTES
1. February 10, 2025 Economic Development Authority Special Meeting Minutes
E. PUBLIC HEARING
None
F. UNFINISHED BUSINESS
1. Economic Development Strategy
G. NEW BUSINESS
1. Resolution Approving Transfer from EDA General Fund to Future Local Housing
Trust Fund
H. ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at the Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MEETING MINUTES
MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITYSPECIAL MEETING
5:00P.M. Monday, February 10, 2025
City Hall, Council Chambers
CONCURRENT MEETING WITH THE
MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP
A.CALL TO ORDER
A special meeting of the Maplewood Economic Development Authority (EDA)was heldin
the City Hall Council Chambers and was called to order at5:04 p.m. by President
Abrams.
B.ROLL CALL
Marylee Abrams, PresidentPresent
Rebecca Cave, Vice PresidentPresent
Kathleen Juenemann, CommissionerPresent
Chonburi Lee, CommissionerPresent
Nikki Villavicencio,CommissionerPresent
C.APPROVAL OF AGENDA
CommissionerLeemoved to approve the agendaas submitted.
Seconded by CommissionerJuenemann Ayes – All
The motion passed.
D.APPROVAL OF MINUTES
1.January13, 2025, Economic Development AuthorityMeeting Minutes
CommissionerJuenemannmoved to approve the January 13, 2025 Economic
Development Authority Meeting Minutes as submitted.
Seconded by Commissioner Cave Ayes – All
The motion passed.
E.PUBLIC HEARING
None
F.UNFINISHED BUSINESS
None.
G.NEW BUSINESS
1.Economic Development Strategy
February 10, 2025
Maplewood Economic Development AuthoritySpecial Meeting Minutes
1
EDA Packet Page Number 1 of 9
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Executive DirectorSable introduced the item. Breanne Rothstein, ThriveInc.Consultant,
gave the presentation. Executive DirectorSableand Assistant Executive Director Parr
provided additional information. The commission discussed the item, asked questions,
and shared ideas.
No action required.
H.ADJOURNMENT
President Abramsadjourned the meeting at6:23p.m.
February 10, 2025
Maplewood Economic Development AuthoritySpecial Meeting Minutes
2
EDA Packet Page Number 2 of 9
F1
MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITYSTAFF REPORT
Meeting Date March 10, 2025
REPORT TO:Michael Sable, Executive Director
REPORT FROM: Danette Parr, Assistant Executive Director
PRESENTER:Breanne Rothstein, Thrive Consultant
AGENDA ITEM: Economic Development Strategy
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Maplewood Economic Development Authority (EDA) is continuing the ongoing discussion
around the creation of the Maplewood Economic Development Strategy.
Recommended Action:
No action is necessary.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The city supports development and the leveraging of resources to expand the tax base while
meeting the diverse needs of the community. In addition, the city promotes quality housing,
commercial development, and business growth.
Background:
In August 2024 the EDA started discussing its role and the opportunities that exist for economic
development in the City of Maplewood. On February 10, 2025, a concurrent meeting was held with
the City Council for additional discussion around economic development opportunities. The March
10th discussion, facilitated by Breanne Rothstein, with Thrive, will introduce ideas related to a future
mission, vision and values around economic development in Maplewood.
Attachments:
None
EDA Packet Page Number 3 of 9
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Economic
Authority
Development
Presentation
March 10, 2025
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
2
Vision
Overview
MissionNext Steps
Values
Sample Footer Text
I.II.III.IV.
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Planning
Examine role economic development plays in growing tax base Review tools available to support housing and economic developmentDetermine preferred uses of new Local Affordable Housing
Aid (LAHA) dollarsUnderstand partnership opportunities and leveraging outside resourcesCreate a business subsidy policyEstablish long term priorities and strategiesDetermine value of
various funding sourcesDiscussion on development sites and their potential
Purpose of EDA Strategic
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Strategic Planning
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Programs
White Wall/Board with Post Its Will record and keep a running list
Parking Lot for Policies and
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Making a positive difference in the
What is your ÐwhyÑ?
communityTo be a voice for the community Keep Maplewood thrivingOffer a historical perspectiveUse professional and lived experience to keep the city a great place to live, work, and
visitOffer another perspective Îdiverse viewpoint to make better policies that foster economic growth and build a connect and resilient community where all are welcome
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
?
What was on your mind when you
filled out the survey
For the permanent record:
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Agenda Item F1, Additional Attachment
Sample Footer Text
8
For the permanent record:
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Agenda Item F1, Additional Attachment
Îyour reason for
Îhow we do the work, Îa mid-range, envisioned
Definitions
Values principles we employ (one or two words)Mission existence, who you are, what you do (timeliness). Verb or actions Vision future, an end state. Aspirational in reach. No verbs.
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
How we do the workPrinciples we employOne or two word nouns Examples:IntegrityCollaborationInnovationConnection
What are Values?
For the permanent record:
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Agenda Item F1, Additional Attachment
Results of Survey: Values
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Values
Exercise
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Your reason for existenceWho you are, what you doGenerally doesnÓt changeActions or verbs
Examples
We build collective power and capacity among CDFIs to create strong and effective ways to bring capital, ideas, and tools to communitiesInspire and nurture the human spirit Îone person,
one cup and one neighborhood at a timeHelp all families discover the joy of everyday life
Mission
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
economic development.business development.redevelopment initiatives.transparency, and audits.
¤Minnesota Statutes Chapter 469¤Acquire and sell property for ¤Provide loans and grants for ¤Facilitate housing projects and ¤Issue bonds to fund projects.¤Subject to state laws, public
Statutory Basis:Powers and Duties:Accountability:
Statutory Role of Minnesota EDAs
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
sanitary dwellingsareaslow/moderate income residentstransparency, and audits.
¤Minnesota Statutes Chapter 469¤Provide adequate, safe and ¤Clear and redevelop blighted ¤Remedy shortage of housing for ¤Subject to state laws, public
Statutory Basis:Powers and Duties:Accountability:
Statutory Role of Minnesota HRAs
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Results of Survey: Mission
The EDA plays a critical role in facilitating economic development and redevelopment efforts in our community, including supporting housing and businessesThe EDA provides economic development
opportunities to businesses and developersThe EDA is responsible for evaluating and recommending housing and commercial projects for tax base value, appropriate land use, and alignment
with community goals Îcan also levy for fundingThe EDA is an entity within city government that focuses on economic and community development. It provides city-wide direction and resources
for businesses and financial support for developmentThe EDA (made up of City Council) carries out economic development and redevelopment efforts to grow tax base, create jobs, and support
the creation of a variety of housing options, as well as retail, industrial, commercial and entertainment options in the cityThe EDA helps developers and businesses be successful in
bringing projects and ideas to life, through experience and expertise, money and resources and collaboration to grow and expand the cityÓs economic and housing options
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Examples
The City of Burnsville and the Burnsville Economic Development Commission aim to pursue the continued growth and sustainability of the city's vibrant economy. They focus on leveraging
Burnsville's strengths to position the city for future success as a regional draw for entertainment, outdoor activity, and business, while providing a mix of quality housing options
and embracing entrepreneurship.The St. Cloud EDA is dedicated to enhancing the city's economic vitality and expanding its tax and employment base, offering assistance in site selection,
financing resources, and business developmentThe Shoreview EDA's mission is to facilitate economic growth by supporting existing businesses, fostering reinvestment in residential neighborhoods
and commercial areas, and promoting the creation of new business, employment, and housing opportunities. These efforts aim to sustain and enhance the
City of Burnsville EDASt. Cloud EDACity of Shoreview EDA
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Suggested Mission Statement
To enhance the city's tax base, create diverse job opportunities, and support a dynamic mix of uses in the built environment. By being nimble and responsive, and through leveraging partnerships
with developers, businesses, and the community, we show leadership and a proactive approach towards development and re-development.
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
È
y
the most compelling car company of the 21st
A mid-range, envisioned futureDescribes what will be, end stateAspirational/reachNo verbsto be the world's best quick service restaurant experienceto be EarthÓs most customer-centric
company, where customers can find and discover anything they might want to buy onlineÈcentur
Examples
Vision
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Results of Survey: Vision
A stronger tax baseA community that caresA variety of housing options Îtrue life cycle housingA thriving Mall in a new wayThe best redevelopment and new businessesRe-development of Moose
LodgeRe-development of retail parcel on NW corner of Frost and EnglishRealization of North End PlanThe city as a champion opportunities for allAdaptable, easier development process
ÎEDA working like a Swiss Army knifeA strong partner to inspire reinvestment in housing and taking pride in their neighborhoods50,000 in population and $250M a year in new development
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
hborhoods
g
nei
g
ride in their thrivin
p
g
Clean sustainable waterA better, more sustainable future for generations to comeA collaborative leader and example in environmental stewardship Protect and preserve nature for future
generations of people and ecosystems
into their homes -and takin
y
I would like Maplewood to have a stronger tax base than when I joined the Council. I want Maplewood to look like we care about our community. I want to see a variety of housing options
and the creation of true life cycle living for everyone. I want to see the Mall thriving in a new way than its original design for retail.Working with our Community Development office
to locate the best opportunities for redevelopment and possible new business within our area. Before I leave the council I hope we have a developer for the Moose Lodge property, have
a development plan for the retail parcel on the NW corner of Frost and English, and have, at least, a minor start on our North End Plan.By the time I leave the Maplewood EDA/Council,
I want the city to be a champion in facilitating, enabling and fostering opportunities for all. Having an array of tools to make development easier to happen in Maplewood. Being seen
as a strong partner in making things happen. Getting to 50,000 in population faster than any other Ramsey County suburbs. $250 million in development in one calendar year. Helping convert
one portion of the Mall to something else. EDA working like a Swiss Army knife -able to adapt and make things happen. Inspire a reinvestment Maplewood Housing -people putting mone
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
"Develop a 'sense of community' within the City that would foster community vitality."To be a driving force in the development of a vibrant, sustainable, and inclusive community by fostering
economic growth, job creation, and innovation that benefits all of DuluthÓs residents.Ð"a prosperous, vibrant community with diverse economic opportunities for residents and businesses
by fostering a competitive environment for investment and innovation."
Pine Island EDACity of Duluth EDACity of Brooklyn Park EDA
Vision Examples
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
Proposed Vision Statement
Avibrant, thriving community where development provides a strong, diverse tax base, and a variety of housing options. Achampion of opportunityÏfacilitating growth, supporting businesses,
and creating a city that reflects care and pride in itÓs future.
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item F1, Additional Attachment
24
Move Forward with Strategies and Tactics
Council Presentation and PriorizationDiscussion ÎMay 27
Written updates to Council in April and May; Verbal Update at April Quarterly EDA Meeting
Working Mission, Vision, ValuesÎTonight, March 10
IV. Next Steps
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MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITYSTAFF REPORT
Meeting Date March 10, 2025
REPORT TO:Michael Sable, Executive Director
REPORT FROM: Danette Parr, Assistant Executive Director
PRESENTER:Danette Parr, Assistant Executive Director
AGENDA ITEM: Resolution Approving Transfer from EDA General Fund to Future Local
Housing Trust Fund
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The transfer of funds will support a future revolving loan fund for a housing rehabilitation program to
support reinvestment and increase home values within the city.
Recommended Action:
Motion to approve the resolution authorizing the transfer of $300,000 from the Maplewood
Economic Development Authority’s general fund to the future City of Maplewood local housing trust
fund.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $300,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: These funds would be allocated from the
EDA general fund to support economic development efforts as part of a future revolving loan
program for housing rehabilitation
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The transfer of funds to a future local housing trust fund will support economic development by
promoting residential reinvestment and enhancing energy efficiency efforts.
Background:
The EDA has expressed a desire to support reinvestment in our current housing stock. A recent
grant opportunity through MN Housing would allow the City of Maplewood to apply for a matching
grant to assist in this effort. A requirement of the grant program is that the City must adopt an
ordinance establishing a local housing trust fund and provide funds to support the future housing
rehabilitation program. Staff will be providing an overview of the rehabilitation program and
recommending the City Council adopt the ordinance establishing a Local Trust Fund at the March
EDA Packet Page Number 4 of 9
G1
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10meeting.Additionally, as part of the requirement, moniesmust be transferred into the fund in
advance of submitting the grant application to MN Housing.
If the EDA approves the transfer of $300,000 to the future local housing trust fund, it would allow
the city an opportunity to leverage these funds to potentially receive up to $225,000 of additional
funding from MN Housing to support the future housing rehabilitation program.
An overview of the proposed housing rehabilitation program is attached. Once we receive
confirmation regarding the grant funding, staff plans to bring the program back to the EDA to solidify
the details.
Attachments:
1.Resolution Approving Transfer of Funds
2.Maplewood Home Improvement Program Overview
EDA Packet Page Number 5 of 9
G1, Attachment 1
CITY OF MAPLEWOOD
RESOLUTION NO. ____________
RESOLUTION AUTHORIZING TRANSFER OF $300,000 FROM THE MAPLEWOOD
ECONOMIC DEVELOPMENT AUTHORITY’S GENERAL FUND TO THE CITY OF MAPLEWOOD
LOCAL HOUSING TRUST FUND
WHEREAS, Minnesota Statutes, section 462C.16 (the “Act”) authorizes cities to establish a
local housing trust fund for the purposes specified in the Act; and
WHEREAS, in accordance with the Act, the city of Maplewood (the “City”) has established
the Maplewood Local Housing Trust Fund (the “Trust Fund”) by ordinance; and
WHEREAS, the Trust Fund will be administered by the Maplewood Economic Development
Authority (“MEDA”); and
WHEREAS, the Trust Fund may be financed with funds from sources specified in the Act,
including appropriations by a local government such as the City or MEDA; and
WHEREAS, MEDA wishes to contribute to the Trust Fund to provide a portion of the funds
which will be needed to support the housing initiatives implemented by the City and MEDA through
the Trust Fund.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Maplewood
Economic Development Authority as follows:
1.The Executive Director is hereby authorized and directed to transfer $300,000 from
MEDA’s General Fund to the Trust Fund for the purposes authorized by the Act.
2.The Executive Director, the City’s Finance Director and other city staff and consultants
are authorized and directed to take all other actions necessary or convenient to effect the
intent of this resolution.
th
Adopted this 10 day of March, 2025.
Marylee Abrams, President
Michael Sable, Executive Director
1
MA745-1-1014138.v1
EDA Packet Page Number 6 of 9
G1, Attachment 2
Maplewood Home Improvement Program
PROGRAM OVERVIEW: The City of Maplewood is offering home repair loans to residents to
encourage home renovation and increase home values within the City. Current available dollars
for loans are based on the fund balance for any given period.
Loan Amount: The minimum loan amount is $5,000. The maximum loan amount is $25,000.
Interest Rate & Loan Term: The City of Maplewood will set the interest rate at a below-market
rate, and the monthly payment will be fixed. The maximum loan term is 20 years (depending on
the loan amount). The loan is due upon sale, transfer of title, refinance, or if the property ceases
to be owner-occupied.
Loan Security: All loans will be secured by a mortgage in favor of the City of Maplewood. The
loan may be secured in a subordinate lien position behind other loans in accordance with the
city’s loan subordination policy (to be established).
Borrower Eligibility:
Credit: Standard underwriting criteria apply, including review of a credit report.
Debt to Income Limit: Borrower's gross monthly debts cannot exceed 50% of gross
monthly income.
Income Limit: Income at or below 115% of the state median income.
Property Eligibility:
Single family (1-4 unit) detached and attached properties located within the City of
Maplewood.
Must be owner-occupied.
Condominiums & townhouses, however, only individual interior repairs are eligible.
The borrower's combined mortgage debt, including the Maplewood Loan, cannot exceed
100% of the property value based on the taxable market value as determined by
Ramsey County for the current year. 65% of the amount of the Maplewood Home Repair
Loan will be added to the current value in making this calculation. Applicants may also
submit a third-party appraisal or market analysis that has been completed within the last
12 months. Such appraisal or market analysis is to be obtained by the applicant at their
expense.
Borrower's existing first mortgage must be a prime/A-rated fixed-rate mortgage loan.
EDA Packet Page Number 7 of 9
G1, Attachment 2
Properties that are governed by an active Homeowner's Association must receive written
approval for planned exterior improvements in accordance with the guidelines of this
loan program and association by-laws and/or covenants.
Eligible Improvements:
Improve the conditions of the exterior of the home, including, but not limited to, roofs,
siding, windows, driveways, structural retaining walls, existing fences, and other
components of the property;
Improve handicap accessibility; and/or
Improve energy efficiency (insulation, water heater, mechanical improvements, windows
etc.)
Ineligible Improvements: Recreational/luxury improvements, working capital, debt service or
refinancing of existing debts.
APPLICATION & LOAN DISBURSEMENT PROCESS: Do not sign any contracts or start your
project until a closing has taken place. Any project begun before a loan closing has taken place
will be ineligible for participation in the program.
Homeowner Association By-Laws & Covenants: Loan applicants from single-family attached
or zero-lot line detached homes with an active Homeowner’s Association will be required to
provide written approval from the Homeowner’s Association certifying the exterior improvements
to be funded through this loan program are permissible under governing by-laws and/or
covenants of the association. The City of Maplewood and representative agencies associated
with the administration of this program are not liable or responsible for any violations of
association by-laws and/or covenants by the applicant for improvements undertaken through
this loan program.
Application Process: Completed applications will be processed on a first-come, first-served
basis, as funds are available until all program funds are committed. After loan approval,
borrowers will be contacted regarding a closing to sign a Promissory Note, Mortgage, and
Subordination disclosure.
Loan Costs: Borrowers will be charged a credit report fee at the time of application. The title
policy fee may be financed through the loan. The recording fees to Ramsey County will be paid
by the borrower at closing.
Contractors & Permits: Contractors must be properly insured and licensed by the State of
Minnesota when required. Permits must be obtained when required by city code. Two bids are
required for work that exceeds $5,000. Borrowers must attain the required bids.
Work by Owner: Work can be performed on a sweat equity basis. Loan funds cannot be used
to compensate for labor, only for materials. The city representative must determine that the
EDA Packet Page Number 8 of 9
G1, Attachment 2
owner has the ability to complete the work according to industry standards and within the
program time requirements.
The cost of purchasing tools and equipment and the delivery of materials are ineligible
expenditures. Materials must be purchased and installed prior to the disbursement of loan
proceeds. When applicable, the borrower must obtain a signed building permit.
Total Project Cost: It is the borrower’s responsibility to obtain the funds necessary to finance
the entire cost of the work. If the final cost exceeds the loan amount, the borrower must obtain
additional funds. The borrower’s contribution to project cost must be paid prior to the release of
loan funds.
Work Completion: Weather permitting, work must be completed within 120 days of loan
closing.
Disbursement Process: Loan funds will remain in escrow until payment for completed work.
The following items must be received before the funds can be released:
1.Final Invoice from each contractor showing all amounts paid and due.
2.W-9 from each contractor prior to payment.
3.Lien Waiver signed by each contractor.
4.Completion Certificate signed by each contractor and the borrower.
5.Permits Closed. Have the inspector sign the permit card.
6.Final Inspection.
Homeowners are required to attain and submit the above-required documentation. It may take
up to 10 business days after receipt of the above items to prepare checks.
Program Disclaimer: The City of Maplewood maintains the right to at any time change or
discontinue the Maplewood Home Improvement Loan Program. The potential changes may
impact the maximum/minimum loan amount, loan term, interest rate, and/or qualifications for
borrower, property and improvement eligibility.
EDA Packet Page Number 9 of 9
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item G1, Additional Attachment
Maplewood EDA -March 10, 2025
For the permanent record:
Meeting Date: 3/10/2025
Agenda Item G1, Additional Attachment
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For the permanent record:
Meeting Date: 3/10/2025
Agenda Item G1, Additional Attachment
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For the permanent record:
Meeting Date: 3/10/2025
Agenda Item G1, Additional Attachment
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For the permanent record:
Meeting Date: 3/10/2025
Agenda Item G1, Additional Attachment
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