The URL can be used to link to this page

Home My WebLink About2025-02-24 City Council Workshop Packet AGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:45 P.M. Monday, February 24, 2025 City Hall, Council Chambers Mayor Abrams attending remotely due to medical reasons A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. YMCA of the North Discussion 2. Maplewood Community Events Discussion F. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. THIS PAGE IS INTENTIONALLY LEFT BLANK E1 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date February 24, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Mike Darrow, Assistant City Manager/Human Resources Director PRESENTER: Mike Darrow, Assistant City Manager/Human Resources Director AGENDA ITEM: YMCA of the North Discussion Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Overview of existing programming at the Maplewood Community Center as well as a determination of the long-term financial sustainability and partnership with the YMCA of the North. Recommended Action: For discussion only Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The YMCA of the North provides services to a wide range of Maplewood residents, from children to senior citizens. The building is owned by the City and capital improvement costs are shared between the two entities. Background: The City of Maplewood entered into an operating agreement with the YMCA of the North on November 1, 2016, with a term ending on October 31, 2026. To assist the Mayor, City Council, and stakeholders in understanding operational costs, community impact, and long-term needs, staff recommends a series of discussions with the City Council prior to the agreementÓs expiration. We anticipate three core work-session meetings before presenting a comprehensive overview of options for Council consideration later this year. The first work session will include a presentation from YMCA of the North stakeholders, providing an overview of core services, demographic data, short- and long-term financial commitments, and projected programming. This session is intended Workshop Packet Page Number 1 of 24 E1 to facilitate a high-level discussion with the City Council, focusing on the YMCAÓs core values, populations served, and the shared operational costs between the YMCA and the City. Following the YMCA's presentation, staff will seek input from the Mayor and Council on additional questions or tools needed for the next core discussion, anticipated for summer 2025. That session will focus on projected financial needs, capital improvements, and any further data required by the Council. In fall 2025, we plan to hold a final core discussion to present options for the CouncilÓs consideration regarding the facility, including a potential extension of the operating agreement or alternative site scenarios. Attachments: 1.YMCA of the North Presentation Workshop Packet Page Number 2 of 24 E1, Attachment 1 Workshop Packet Page Number 3 of 24 E1, Attachment 1 Workshop Packet Page Number 4 of 24 E1, Attachment 1 Workshop Packet Page Number 5 of 24 E1, Attachment 1 Workshop Packet Page Number 6 of 24 E1, Attachment 1 Workshop Packet Page Number 7 of 24 E1, Attachment 1 Workshop Packet Page Number 8 of 24 E1, Attachment 1 Workshop Packet Page Number 9 of 24 E1, Attachment 1 Workshop Packet Page Number 10 of 24 E1, Attachment 1 Workshop Packet Page Number 11 of 24 E1, Attachment 1 Workshop Packet Page Number 12 of 24 E1, Attachment 1 Workshop Packet Page Number 13 of 24 E1, Attachment 1 Workshop Packet Page Number 14 of 24 E1, Attachment 1 Workshop Packet Page Number 15 of 24 E1, Attachment 1 Workshop Packet Page Number 16 of 24 E1, Attachment 1 Workshop Packet Page Number 17 of 24 E1, Attachment 1 Workshop Packet Page Number 18 of 24 E1, Attachment 1 Workshop Packet Page Number 19 of 24 E1, Attachment 1 Workshop Packet Page Number 20 of 24 E1, Attachment 1 Workshop Packet Page Number 21 of 24 For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment MAPLEWOOD YMCA COMMUNITY CENTER YMCA OF THE NORTH Alex Schmitz ÎDirector of OperationsKatie Lowe ÎVice President of Operations For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment IntroductionsMission MomentWhat We DoMembership OverviewFinancial OverviewFacility and ProgrammingCommunity and Mission ImpactPartnership andFuture Outlook Agenda For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Mission Moment for all. To put Christian principles into practice through programs that build healthy spirit, mind and body For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Swim Team. Special Olympics Swim team.Neighborhood CentersSummer Power / Get SummerSportsForeverWellAchieversYouth in Government (YIG) ¤¤¤¤¤¤¤ What We Do EventsPersonal Training / Small and Large Group ExerciseWellbeing ActivitiesKids Stuff For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Youth In Government For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Achievers For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment ForeverWell 119,600 yearly senior swipes. Combating isolation and increasing wellbeing.Community events, daily activities, and social get togethers. For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Event Center Grossing $18,000 a month. Average 12 inquiries a day. 5 birthday parties a month. For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Grossing $11,000 a month.5 Personal trainers, 10 instructors, 1 Nutritionist and 2 wellness coaches Health and Wellbeing Personal TrainingMassageSmall group classesLarge group classesFun new classes: Sound Baths, Zumba, Body Pump, SHiNE, Water Aerobics, Oula, Barre Fusion, Line dancing. For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Swim Team/Lessons MahtomediMounds Park AcademySpecial OlympicsEventsScouts For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Neighborhood Centers For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment 2:-742 29-753 ! I U Membership Overview O 26-192 P N ! S 22-6:: F Q ! T F 9-876 Q J X T 37-691 3129312:31313132313331343135 36-468 1 111111111111111 6-111 41-36-31-26-21- For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment Vtbhf t! efou Sftj ! u b ! z m i u o fxppe! p N ! h w Z ! B e ! ! p Nbqm t u p o x f f m e j q t b f S N ! e p p x f m q b N 3129312:31313132313331343135 1 911711511311 2-7112-5112-3112-111 For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment 6 316 9 7977 4 3:31 - --- 1 4 4-41 31866 33322 ; m %%%%% !!!!! b;;;;; u j 12345 q33333 b 11111 D33333 fx Pwfswj ! bm obodj Gj For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment u f h e 1111 1 v 1111111 1 C 1111 1111 1 ---- - 1111 -1-161- 5 1 1131311- 9 3@2332@228 6 ! ! ! f! * u t e m o e c m j p o so vb b tb I !6 btu p ! !! f m x 0 h ! $ g! p ! f , i o l o ! l nl s p j !t V d df 7 D bb v ! o f e sb w ub j 3 j I j sE psw Gsb! m 1 u !!u m o UBP !s ! !!! u b 3 s u sf h U x fff sf! W v poe ! d dd ph fj q s G o ); pp sbb !b ! w m e m mvmmm f h gm t jp b o o j ppqnqq u t j zq T e p s p !fffpf s m p p b pp DhXQuZSSCSu U H4SG u 111 f h 11111111 e 111111111 --- v 111111 ---11--6 C 1 111716-13 fx 435224855 ! h ! f /! o g0 s f j ! u oo v e ! bt nf p b j ! 6 f fs w p s Df d 3 !s * h T M !p tg s@ P o ! 1! ! t q s m o p3 p f zh 3 bf m fq u p s V sp 4 !d co jG d c p j f p ! f u b 3f u c g fj - m E! Q k ! u no! n u on p n 6 q s m p b f ! zp pW bp N s3f Pwfswj b s d o NjDQSDQH)3USIV t! 66 t m 3:277 b 91731 v -- u 821 -7--1 d 21226 B 22232 fdu f s e p b u s d t t h s b f 5 s q p u c 3 t V y v 1!!t Qspk s F 3 f o !D ! ! s u p p u z f q s b u c q w d n s c f f bp m p bm DFMED u t 1 m b 14:147 v 836413 8 u - 9:64:7 d -----4 6 B 13-3356 54:3242 Dbqj ! f ! h s b t p s s jp t b 4 s b ! E 3 s n H ! p q ! W s s 1 p s f p bu S 3 p m f Sub QEu ! !! ss B b g mm ! b f pw p f ppf sfq p p i pjpm QGQSUEFP 6 t m 9 971 b 45 19719914 - v u 67:81 2378 ---4 d 492421 986------8 B :2679:8993 n p h m p t ! o mp j St of ms ! j p u l w s p m h f d 3 sp o f b u o 3 Q Dp l j p u ! !m d W u m 1 d ! o eD f D i! p 3 p !e fW f s h E Mp ff j ! S ! e p ! n sdd Q Mu j !b Q ; ! t bb! ( q m u sb bmm m j ob hw o n qqqp v ju f f z q fff m brp p NSQSSVfHQFU For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment t fyqfsu 3132 ! po! j sbdf/ m hsbu q m Nb nnj j potij j i! u tvddftt! bu p! xj sfm fxppe! m!u z! fu Usbj Nbqm ofsfe! m/! dpq Tbg i! b! Sftpvsdft u !sbj d! j u i! Qbsu ! xj u vsbm tpo xj oh! Qvcm m! bj fxbz! mj Obu xffl/ cbm hbu boe! fxppe! dpnf! qsphsbnj CbtlfuMHCUR! i! po!po! j Qbslt!XfmNbqm bu ¤¤ ZpvuTu ¤ ¤¤ ¤¤ oh! ft uj evsj f! bdf Community Wins qm t! d!dibsj j xipm qsphsbn! if! ipm u ! Fnnb p! dbu u ppe! i! g u boe! xj EB! uz qbttft/ Pqfo! Bsnz !! VT ftt! ! i/ fs ebz! qpxfs! po! j E/ wbu npou rvbsu ipnfm dpnnvoj Gsff! fst ! fhbuf* b! DPWJ b! p! Tbm !u ps! g tvnnfs! oh! Efm wft! Dfou xpsl/ ps!podf! g t!evsj foo! tifm bsu Izwff- qbttft! ! ! Hmqbttft! uz hiu B- m! foo! ppe! Oj svdlt! g Gj u vodift! pio!Ebz! z!E mhvftu Hm m fwfst )K hicpsippe! dl! sff! ¤ H! g pio! Ofj3!dpnnvojGsff!FwfsznfbmZJKBdijGbnjDijGppe!DPWJGsff! ¤¤¤¤¤¤¤¤¤¤ For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment 2024 Impacts $257,000 in financial assistance to offset membership and programming fees134 kids and adults learned water safety skills1,280 youth served in save, inclusive, and educational spaces2,300 Senior visits were logged weekly 52 team members were employed ¤¤¤¤¤ For the permanent record: Meeting Date: 2/24/2025 Agenda Item E1, Revised Attachment partnership! THANK YOU for your Q&A E2 CITY COUNCIL WORKSHOP STAFF REPORT Meeting Date February 24, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Mike Darrow, Assistant City Manager/Human Resources Director PRESENTER: Mike Darrow, Assistant City Manager/Human Resources Director AGENDA ITEM: Maplewood Community Events Discussion Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Staff will provide an overview on community engagement events set for 2025 and discuss replacing th the 4 of July event with a Fall Fest. Recommended Action: The City Council is being asked to provide direction on 2025 events including the Fall Fest. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is incorporated into budgets for 2025. Costs are dependent upon the size of the community event. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment Our goal is to provide a variety of events that provide opportunities for meaningful engagement with our diverse population. Background: Community Events Overview On January 15, 2025, staff members from multiple departments participated in a community event goal-setting discussion to evaluate and enhance the cityÓs approach to community-wide events. The purpose of this meeting was to assess city events through various lenses to ensure meaningful engagement with residents and stakeholders across MaplewoodÓs diverse community. Workshop Packet Page Number 22 of 24 E2 Core Objectives for Community Events City-sponsored events should: Be welcoming and inclusive for all ages. Provide educational opportunities or increase awareness of Maplewood. Engage a diverse population, with a focus on youth participation. Strengthen existing partnerships and create new collaborations (e.g., school district, YMCA, non-profits). Be unique to Maplewood, showcasing our communityÓs identity. Foster positivity and trust, both internally and externally. Be evaluated based on quality rather than quantity. Be fiscally responsible, ensuring the effective use of public funds. Planned 2025 Events Potential Event: Fall Fest / Touch-a-Truck Î September 19, 2025 Santa Parade Î National Night Out (NNO) Î Spring Clean-Up Î Egg Hunt, Fishing Event, and Mini-Golf Î Celebrate Summer events (2) Core Values Lens for Event Planning If the city transitions from a 4th of July event to a September event, considerations include: Community Connection: Will this change strengthen city engagement and attract visitors? Potential Hardships: What challenges might arise with a change in event date, and how can those hardships be addressed? Rationale for Event Shift Scheduling Conflicts: The July 4th weekend coincides with 24 other community events leading to competition for attendance. thth By shifting the 4 of July event, staff members required to work the 4 of July event would have an open holiday. Budget Considerations: The 4th of July event incurs higher overtime costs due to holiday pay. Alternative Timing: The third weekend of September has fewer competing large-scale th events. Fireworks can be displayed hours earlier than on the 4 making it a more family friendly event. No issues with the public lighting off fireworks in the park in September compared to many in July. Event Synergy: Combining Fall Fest, Touch-a-Truck, and Fireworks enhances collaboration and engagement and reduces the need for a separate touch-a-truck stand-alone community event. Holding the event in September enables the city to include many more community th partners in the event that would not be available on the 4 of July. Attachments: 1.Metro Area Firework Displays Workshop Packet Page Number 23 of 24 E2, Attachment 1 Workshop Packet Page Number 24 of 24