HomeMy WebLinkAbout2025-02-24 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 24, 2025
City Hall, Council Chambers
Meeting No. 04-25
Mayor Abrams attending remotely due to medical reasons.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. February 10, 2025 City Council Workshop Meeting Minutes
2. February 10, 2025 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Rice Larpenteur Alliance Presentation
4. 2024 Annual Public Safety Report
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Cooperative Funding Agreement for the Rice Larpenteur Alliance
3. Harvest Park Native Seed Garden Amendment to Memorandum of Understanding
4. EAB Mitigation Project, City Project 23-17
a. Certification of General Obligation Bond Financed Property
b. Declaration of General Obligation Bond Financed Property
5. 2025 City Hall ADA Improvements
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
1. 2025 Maplewood Street Improvements, City Project 24-12
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement (4 votes)
I. UNFINISHED BUSINESS
1. 2024 Alcohol Compliance Failures
J. NEW BUSINESS
1. Contract for Demolition, 1279 Ripley Avenue
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office
at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00P.M. Monday, February10, 2025
City Hall, Council Chambers
CONCURRENT MEETING WITH THE
MAPLEWOOD ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING
A.CALL TO ORDER
A meeting of the City Council was heldin the City Hall Council Chambers and was called to
order at5:03 p.m.by Mayor Abrams.
B.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, Councilmember Present
Nikki Villavicencio, CouncilmemberPresent
C.APPROVAL OF AGENDA
CouncilmemberCavemoved toapprove the agenda as submitted.
Seconded by CouncilmemberLee Ayes– All
The motion passed.
D.UNFINISHED BUSINESS
None
E.NEW BUSINESS
1.Economic Development Strategy
City Manager Sable introduced the item. Breanne Rothstein, Thrive Inc. Consultant, gave
the presentation. City Manager Sable and Community DevelopmentDirector Parr provided
additional information. The councildiscussed the item, asked questions, and shared ideas.
No Action Required.
D.ADJOURNMENT
Mayor Abramsadjourned the meetingat6:23p.m.
February10, 2025
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February10, 2025
City Hall, Council Chambers
Meeting No. 03-25
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambersand was
called to order at7:01p.m.byMayor Abrams.
Mayor Abrams shared information from recently attended meetings which included:
mutual aid use with Allina; immigration executive orders with the Hmong 18 Council;
and, Maplewood transit future and funding with the Metropolitan Council and then with
Ramsey County. Mayor Abrams also invited Maplewood councilmembersto attend the
Ramsey County League of Local Government meet and greet on Thursday.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items were added to council presentations:
Grab It Arcade
CouncilmemberCavemoved to approve theagenda as amended.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
E.APPROVAL OF MINUTES
1.January27, 2025 City CouncilWorkshop Meeting Minutes
CouncilmemberJuenemannmoved to approve the January 27, 2025 City Council
Workshop MeetingMinutes assubmitted.
Seconded by Councilmember LeeAyes – Mayor Abrams
Councilmember Lee
Councilmember Juenemann
Councilmember Villavicencio
February10, 2025
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Abstain – Councilmember Cave
The motion passed.
2.January 27, 2025 City Council Meeting Minutes
CouncilmemberLeemoved to approve the January 27, 2025 City Council Meeting
Minutes assubmitted.
Seconded by CouncilmemberJuenemann Ayes – Mayor Abrams
Councilmember Lee
Councilmember Juenemann
Councilmember Villavicencio
Abstain – Councilmember Cave
The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
City ManagerSablegave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2.Council Presentations
Grab It Arcade
Councilmember Leeshared visiting Grab It Arcade to celebrate their one-year
anniversary, thanked them for choosing Maplewood for their small business, and
encouraged residents to visit.
3.Community Design Review Board 2024 Annual Report
Community Development Director Parr introduced Community Design Review Board
Vice Chair Oszman, who gave the report.
Councilmember Juenemannmoved toapprove the Community Design Review Board’s
2024 Annual Report.
Seconded by Councilmember Villavicencio Ayes – All
The motion passed.
4.Planning Commission 2024 Annual Report
Community Development Director Parr introduced Planning Commission Chair Desai,
who gave the report.
annmoved to approve the Planning Commission’s 2024 Annual
CouncilmemberJuenem
Report.
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Seconded by Councilmember VillavicencioAyes – All
The motion passed.
G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
CouncilmemberCavemoved toapprove agenda items G1-G7.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
1.Approval of Claims
CouncilmemberCavemoved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 4,352,678.81 Checks # 122604 thru # 122638
dated 1/28/25
$ 1,367,774.12 Checks # 122639 thru # 122663
dated 2/04/25
$ 2,559,452.36 Disbursements via debits to checking account
dated 1/20/25 thru 2/02/25
$ 8,279,905.29 Total Accounts Payable
PAYROLL
$ 950,417.05 Payroll Checks and Direct Deposits dated 1/31/25
$ 950,417.05 Total Payroll
$ 9,230,322.34 GRAND TOTAL
Seconded by Councilmember LeeAyes – All
The motion passed.
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2.Local Lawful Gambling Permit for the Church of the Presentation of the
Blessed Virgin Mary, 1725 Kennard Street
CouncilmemberCavemoved to approve theLocal Lawful Gambling permit for Church of
the Presentation of the Blessed Virgin Mary on April 5, 2025.
Seconded by CouncilmemberLeeAyes – All
The motion passed.
3.Local Lawful Gambling Permit for Knights of Columbus #4374, 1695 Kennard
Street
CouncilmemberCavemoved to approve theLocal Lawful Gambling permit for Knights of
Columbus #4374 for their event on April 12, 2025.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
4.Gallup Q12 Survey and Professional Services Five Year Contract
CouncilmemberCavemoved to approve a five-year service contract with Gallup for
annual Q12 services as well as a service agreement and business subscription.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
5.EAB Wood Waste Disposal
emoved to authorize Hugo Tree Care to dispose of the trees
Councilmember Cav
collected and stored in the Public Works yard.
Seconded by Councilmember Lee Ayes – All
The motion passed.
6.Resolution for Reduction of Retainage on Existing Construction Contract,
2024 Maplewood Street Improvements, City Project 23-08
Councilmember Cavemoved to approve the resolution for reduction of retainage on the
existing construction contract for the 2024 Maplewood Street Improvements, City Project
23-08.
25-02-2382
REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
2024 MAPLEWOOD STREET IMPROVEMENTS, CITY PROJECT 23-08
February10, 2025
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WHEREAS, the City Council of Maplewood, Minnesota has ordered
ImprovementProject 23-08, 2024 Maplewood Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429;and
WHEREAS, the Contractor, Forest Lake Contracting Inc., has completed the
majority of the project construction contract work, with only minor punch-list items
remaining.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood,
Minnesota:
1.A reduction in retainage on the construction contract is hereby authorized, at
the discretion of the City Engineer, from 5.0% to 2.0%.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
7.Resolution Supporting a Minnesota Department of Employment and
Economic Development Demolition Loan Application
CouncilmemberCavemoved to approve the resolution supporting a Minnesota
Department of Employment and Economic Development Demolition Loan Application.
Resolution25-02-2383
RESOLUTION SUPPORTING A MINNESOTA DEPARTMENT OF EMPLOYMENT
AND ECONOMIC DEVELOPMENT DEMOLITION LOAN APPLICATION
WHEREAS the City of Maplewood has approved the Demolition Loan application
submitted to the Department of Employment and Economic Development (DEED) on
February 3, 2025, by the City of Maplewood for the 1946 English Street site; and
WHEREAS the City of Maplewood act as the legal sponsor for the project
contained in the Demolition Loan Program application submitted on February 3, 2025,
and that Danette Parr, Community Development Director, is hereby authorized to apply
to the Department of Employment and Economic Development for funding of this project
on behalf of the City of Maplewood; and
WHEREAS the City of Maplewood has the legal authority to apply for financial
assistance, and the institutional, managerial, and financial capability to ensure adequate
project administration; and
WHEREAS the sources and amounts of the loan repayment and security
identified in the application are committed to the project identified and the City of
Maplewood has the authority to incur debt by resolution of the board or council
authorizing issuance ofa bond or note, payable to DEED to repay and secure the loan;
and
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WHEREAS the City of Maplewood has not violated any Federal, State or local
laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice; and
WHEREAS upon approval of its application by the state, the City of Maplewood
may enter into an agreement with the State of Minnesota for the above referenced
project(s), and that the City of Maplewood certifies that it will comply with all applicable
laws and regulation as stated in all contract agreements.
NOW, THEREFORE BE IT RESOLVED that the Mayor and the Clerk, are hereby
authorized to execute such agreements as are necessary to implement the project on
behalf of the applicant.
I CERTIFY THAT the above resolution was adopted by the City Council of the
City of Maplewood on February 10, 2025.
Seconded by CouncilmemberLee Ayes – All
The motion passed.
H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
None
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.2024 Alcohol Compliance Failures
City Clerk Sindt gave the staff report. Councilmember Leeasked to continue the item
due to the absence of a representative from the establishment. City Attorney Batty gave
additional information and answered questions of council.
CouncilmemberLeemoved to continue the2024 alcohol compliance failure penaltyuntil
the next meeting on February 24, at 7:00 p.m.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
2.Maplewood Assisted Living, 1744 County Road D East
a.Conditional Use Permit Amendment Resolution
b.Design Review Resolution
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Community Development Director Parr gave the presentation. Maixia Vang, withMX
Real Estate, LLC addressed council.
CouncilmemberLeemoved to approve theconditional use permit resolution for a PUD
amendment for constructing a residential assisted living facility at 1744 County Road D
East, subject to certain conditions of approval.
25-02-2384
CONDITIONAL USE PERMIT RESOLUTION FOR A PUD AMENDMENT
BE ITRESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01Mx Real Estate, LLC has requested to amend the Conditional Use Permit
that governs the Planned Unit Development (PUD) for the property at
1744 County Road D East.
1.02The property located at 1744 County Road D East is legally described as:
Lot 3, Block 2, Legacy Village of Maplewood, Ramsey County
PIN: 032922110005
1.03The property is part of the Legacy Village Planned Unit Development,
approved on July 14, 2003, and designated as a retail/commercial site.
The CUP governing the PUD needs to be amended to allow for a
residential assisted living facility on the site.
Section 2. Standards.
2.01 General Conditional Use Permit Standards. The City Ordinance states
that the City Council must base approval of a Conditional Use Permit on
the following nine standards for approval.
1.The use would be located, designed, maintained, constructed, and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2.The use would not change the existing or planned character of the
surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment
or methods of operation that would be dangerous, hazardous,
detrimental, disturbing or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, dust, odor,
fumes, water or air pollution, drainage, water run-off, vibration,
general unsightliness, electrical interference or other nuisances.
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5.The use would not exceed the design standards of any affected
street.
6.The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures,
water and sewer systems, schools and parks.
7.The use would not create excessive additional costs for public
facilities or services.
8.The use would maximize the preservation of and incorporate the
site’s natural and scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01 The proposal meets the specific Conditional Use Permit standards.
Section 4. City Review Process
4.01The City conducted the following review when considering this conditional
use permit request.
1.On January 21, 2025, the Planning Commission held a public
hearing. City staff published a hearing notice in the Pioneer Press
and sent notices to the surrounding property owners. The Planning
Commission allowed everyone to speak and present written
statements at the hearing. The Planning Commission recommended
that the City Council approve this resolution.
2.On February 10, 2025, the City Council discussed this resolution.
They considered reports and recommendations from the planning
commission and City staff.
Section 5.City Council
5.01The City Council hereby approvesthe resolution. Approval is based on
the findings outlined in section 3 of this resolution. Approval is subject to
the following conditions:
1.The use is allowed as long as the provisions of the BC zoning district
and conditions outlined here are met.
2.The buildings on the site shall be setback as shown on the site plan
approved by the city council, 33 feet from the north lot line.
3.A comprehensive sign plan is approved. The applicant shall submit a
sign permit to be reviewed and approved by staff. Pylon signs shall
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not be allowed. Monument signs may be allowed but shall not
exceed 12 feet in height. The base of the monument sign must be
landscaped.
4.The architectural character and exterior building materials must be in
keeping with the adjacent townhomes and other buildings, if present.
5.Access to the site shall be from the side streets.
6.All ground-mounted and roof-mounted mechanical equipment shall
be screened according to the ordinance.
7.Adequate separation, buffering, and screening must be provided for
the multifamily residential units from the front doors, parking areas,
loading areas, and mechanical equipment of this building.
8.Parking stalls with a width of 9.5 feet are permitted for this site.
9.Applicant must maintain at least 28 parking stalls on site.
10.All construction shall follow the approved plans. The director of
community development may approve minor changes.
11.The proposed construction must be substantially started within one
year of council approval, or the permit shall become null and void.
12.The city council shall review this permit in one year.
13.The applicant shall meet the conditions outlined in the design review
resolution.
Seconded by Councilmember CaveAyes – All
The motion passed.
oved to approve thedesign review resolution for constructing a
CouncilmemberLeem
residential assisted living facility at 1744 County Road D East, subject to certain
conditions of approval.
25-02-2385
DESIGN REVIEW RESOLUTION
BE ITRESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01MX Real Estate, LLC has requested approval of a design review to
construct a residential assisted living facility on the property.
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1.02The property is located at 1744 County Road D East and is legally
described as:
Lot 3, Block 2, Legacy Village of Maplewood, Ramsey County
PIN: 032922110005
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance requires that the community design review board make the
following findings to approve plans:
1.That the design and location of the proposed development and its
relationship to neighboring, existing, or proposed developments and
traffic is such that it will not impair the desirability of investment or
occupation in the neighborhood; that it will not unreasonably interfere
with the use and enjoyment of neighboring, existing or proposed
developments; and that it will not create traffic hazards or
congestion.
2.That the design and location of the proposed development are in
keeping with the character of the surrounding neighborhood and are
not detrimental to the harmonious, orderly, and attractive
development contemplated by this article and the city's
comprehensive municipal plan.
3.That the design and location of the proposed development would
provide a desirable environment for its occupants, as well as for its
neighbors, and that it is aesthetically of good composition, materials,
textures, and colors.
2.02The community design review board reviewed this request on January 21,
2025, and voted to approve it.
2.03The proposal meets the specific findings for design review approval.
Section 3. City Council Action.
3.01The above-described site and design plans are hereby approved based on
the findings outlined in Section 2 of this resolution. Subject to staff
approval, the site must be developed and maintained in substantial
conformance with the design plans. Approval is subject to the applicant
doing the following:
1.If the city has not issued a building permit for this project, repeat this
review in two years.
2.All fire marshal, city engineer, and building official requirements must
be met.
3.Satisfy the requirements in the engineering review by Jon Jarosch,
dated January 3, 2025.
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4.Satisfy the requirements in the environmental review by Shann
Finwall, dated January 9, 2025.
5.The applicant shall obtain all required permits from the Ramsey-
Washington Metro Watershed District.
6.The applicant shall obtain a license for the facility from the Minnesota
Department of Health and provide a copy to the city. If the facility has
a third-party providing food service activities, the applicant shall also
obtain a food service license from the city.
7.A comprehensive sign plan is approved. The applicant shall submit a
sign permit to be reviewed and approved by staff. Pylon signs shall
not be allowed. Monument signs may be allowed but shall not
exceed 12 feet in height. The base of the monument sign mustbe
landscaped.
8.The applicant shall install two stop signs at each exit of the parking
lot on the property.
9.The applicant shall install a sidewalk along the south, east, and west
rights-of-ways.
10.Per city ordinance standards, all mechanical equipment and trash
receptacles shall be screened from view of all nearby residential
properties.
11.Before the issuance of a building permit, the applicant shall submit
for staff approval the following items:
a.The applicant shall provide the city with a cash escrow or an
irrevocable letter of credit for all required exterior improvements.
The amount shall be 150 percent of the cost of the work.
b.Staff must review and approve elevation perspectives of the
transformer and generator, showing that both are adequately
screened. The elevations must include all enclosure sides and
detail the materials and colors.
c. Additional details to accompany the lighting plan: a photometric
site plan with light levels at the property lines and a description of
each luminaire, including the manufacturer’s catalog cuts and
drawings.
d.An updated landscape plan as outlined in the environmental
review.
12.The applicant shall complete the following before occupying the
building:
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a.Replace any property irons that were removed because of this
construction.
b.Provide continuous concrete curb and gutter around the parking
lot and driveways.
c. Install all required landscaping and an in-ground lawn irrigation
system for all landscaped areas.
d.Install all required outdoor lighting.
e.Install all required sidewalks and trails.
13.If any required work is not done, the city may allow temporary
occupancy if:
a.The city determines that the work is not essential to public health,
safety, or welfare.
b.The above-required letter of credit or cash escrow is held by the
City of Maplewood for all required exterior improvements. The
owner or contractor shall complete any unfinished exterior
improvements by June 1 of the following year if occupancy of the
building is in the fall or winter or within six weeks of occupancy of
the building if occupancy is in the spring or summer.
14.All work shall follow the approved plans. The director of community
development may approve minor changes.
Seconded by Councilmember CaveAyes – All
The motion passed.
3.Contract for Demolition, 1830 Howard Street North
Community Development Director Parr gave the staff report. City Attorney Batty
provided additional information.
CouncilmemberJuenemannmoved to approve thecontract with Goodmanson
Construction for the demolition of 1830 Howard Street North and authorize the Mayor
and City Manager to sign the contract.
Seconded by Councilmember CaveAyes – All
The motion passed.
K.AWARD OF BIDS
1.Moose Lodge Demolition
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Community Development Director Parr gave the staff report. City Attorney Batty
provided additional information. Council discussed the options presented.
CouncilmemberLeemoved to approve thedemolition bid of $314,898.75 from
Gustafson Excavating for the removal of the building and parking lot at 1946 English
Street (Moose Lodge) and authorize the Mayor and City Manager to enter into a contract
with a completion date of May 22, 2025.
Seconded by Councilmember CaveAyes – All
The motion passed.
L.ADJOURNMENT
Mayor Abramsadjourned the meeting at8:04p.m.
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F1a
CITY COUNCIL STAFF REPORT
Meeting Date
February 24, 2025
REPORT TO: City Council
REPORT FROM: Michael Sable, City Manage
r
PRESENTER: Michael Sable, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/AgreementProclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Items and Work Sessions Schedule:
March 10: EDA/Council Workshop: Economic Development Strategy Work Session - 5 pm
March 24: Workshop: Police Staffing Study Results
April 14: Workshop: Boards and Commissions Discussion
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
1.Transit Discussion
2.Discuss Charitable Gambling Policy
Community Events and Notifications:
1.Joe Bergeron Community Service Award Î Nominations Close March 31
Maplewood Living Schedule:
Author Due Date Edition
Cave April 17, 2025 May 2025
Villavicencio June 17, 2025 July 2025
Lee Aug 19, 2025 Sept 2025
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F3
CITY COUNCILSTAFF REPORT
Meeting Date February 24, 2025
REPORT TO:Michael Sable, City Manager
REPORT FROM: Danette Parr, Community Development Director
PRESENTER:Kim O’Brien, Rice Larpenteur Alliance Executive Director
Rice Larpenteur Alliance Presentation
AGENDA ITEM:
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The City of Maplewood participates in the Rice Larpenteur Alliance along with Roseville, St. Paul,
and Ramsey County. In 2024, the city continued its participation in the long-term alliance comprised
of residents, businesses, community groups, stakeholders, as well as city and county elected
officials and staff. Kim O’Brien will be present at the council meeting to present the 2024 Rice
Larpenteur Alliance Annual Report.
Recommended Action:
No action is necessary.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The vision for the Rice Street and Larpenteur Avenue Gateway Corridor is a safe, engaging, and
inviting neighborhood center that includes common space, a high-quality pedestrian environment,
and robust reinvestment for the diverse people of the surrounding communities to live, conduct
business, and play together.
Background:
The cities of Maplewood, Roseville, and Saint Paul, and Ramsey County have been working
collaboratively to bring attention to the Rice Street and Larpenteur Avenue neighborhoods. After
completion of the multi-jurisdictional visioning plan for the Rice Larpenteur neighborhood, the cities
and the county collectively approved a funding agreement and retained the St Paul Area Chamber
of Commerce to lead the implementation phase of the vision plan. Kim O’Brien, the Rice Larpenteur
Alliance Executive Director, will present the annual report as an opportunity to update the Council
Council Packet Page Number 16 of 105
F3
on the Rice Larpenteur Alliance’s work over 2024 and share what is planned for 2025. Additionally,
the 2025 Cooperative Funding Agreement for the Rice Larpenteur Alliance is on the consent
agenda for consideration.
Attachments:
1.2025 Rice Larpenteur Alliance Work Plan
Council Packet Page Number 17 of 105
F3, Attachment 1
Council Packet Page Number 18 of 105
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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Executive Director
February 21, 2025
Presentation to the
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
Rice and Larpenteur is a neighborhood at the intersection of three cities, bisected by two county roads. We are...Θ DƩƚǞźƓŭ ΛβЊБY ƦĻƚƦƌĻΜΘ 5źǝĻƩƭĻ ΛѢЌЎі ƦĻƚƦƌĻ ƚŅ ĭƚƌƚƩΜΘ DƌƚĬğƌ ΛβЊЎі
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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Physical and social changes are apparent. Support deepening and widening. Organizational focus on sustainability.
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Rice & LarpenteurAlliance continues to promote and bring together the community and advocate for public and private investments.
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Community-Based Rice & Larpenteur Alliance is launched with 50 members. COVID-19 Pandemic begins.
Cities jointly hire St Paul Area Chamber to staff and implement the Vision Plan.
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Cities each adopt Rice and LarpenteurGateway Area Vision Plan.
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LarpenteurHealthy Corridors Study grant.
Maplewood, Roseville, St Paul jointly fund and hire consultant to generate community-driven Vision Plan.Θ
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City leaders from St Paul, Roseville, and Maplewood discuss possible collaboration to improve LarpenteurAve.
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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, using McCarrons and natural environment to create
business and play together.
identity and increase sustainability and community health.
businesses that provide valuable services to our community.
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Θ/ƩĻğƷĻ ğ ǞğƌƉğĬƌĻ ğƓķ ĬźƉĻğĬƌĻ ĭĻƓƷĻƩ ƷŷğƷ ŅĻĻƌƭ ƭğŅĻ ğƓķ źƓǝźƷźƓŭ͵
includes common spaces, a high-quality pedestrian environment and robust
ΘtƩƚǝźķĻ ƭğŅĻ ĭƚƓƓĻĭƷźƚƓƭ ŅƚƩ ǞğƌƉźƓŭ ğƓķ ĬźƉźƓŭ Ʒƚ ğƓķ ƷŷƩƚǒŭŷ ƷŷĻ ğƩĻğ͵
reinvestment for the diverse people of the surrounding communities to live, conduct
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ΘCƚƭƷĻƩ ƷŷĻ ĭƩĻğƷźƚƓ ƚŅ ƓĻǞ ŷƚǒƭźƓŭ ƚŅ ǝğƩǤźƓŭ ƷǤƦĻƭ ğƓķ ķĻƓƭźƷźĻƭ ğƌƚƓŭ ƷŷĻ ĭƚƩƩźķƚƩͶ
Diversity and Representation | Non-Displacement | Strengths-Based Approach
The Rice & Larpenteurarea will be a safe, engaging, and inviting neighborhood center that
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
Rice St
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 1
www.riceandlarpenteur.com
www.givemn.org/story/Alliancerice
Visit us at Sign up for our quarterly newsletterFollow our social media pagesConsider a Sponsorship or DonationSupport Rice & Larpenteurbusinesses Join our Community Based Advisory Board
ŷğƓƉ ǤƚǒͧYźƒ h.ƩźĻƓExecutive Director651-265-2795kim@saintpaulchamber.comWays to help:
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F3, Additional Attachment 2
OUR SHARED VISION:
The Rice & Larpenteur Area is a safe, engaging,
and inviting neighborhood center that includes
common spaces, a high-quality pedestrian
environment, and robust reinvestment for the
diverse people of the surrounding communities
to live, conduct business, and play together.
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Rice and Larpenteur is a neighborhood at the
PLACEMAKING
intersection of three cities, bisected by two county
through public art, greening,
roads. We are...
signage, and events.
ɣeƮƈǢŜŽŐ (~18K residents)
COMMUNITY ENGAGEMENT
ɣDŜǡķƮƶķ (>35% people of color)
through communication, meetings,
ɣeŲƈĨċŲ (~15% non-English speaking)
and events.
ɣûƈNJŽŐ (30% increase in children under 5)
ECONOMIC DEVELOPMENT
by working with government, property
owners, developers, and businesses.
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The Rice & Larpenteur Alliance is a collaboration
COMMUNITY
of the Cities of Maplewood, Roseville, Saint Paul,
Ramsey County, and the Saint Paul Area
SAFETY & LIVABILITY
Chamber of Commerce. We partner with local
by working with police, collaborating for
businesses, area residents, and vested partners
housing security, reducing litter and blight,
to help draw attention and resources to the
and investing in road and pedestrian
Rice & Larpenteur community.
improvements.
Sign-up for newsletters atJoin the ʅķǂʈƶ ÁķǡŜǂċŲŜDzķ ÁŜĩķ ˅ Follow us on Twitter
STAY IN TOUCH!riceandlarpenteur.comċƮƫķŽǂķNJƮʆ Facebook Group& Instagram @AllianceRice
=ƈŽǂċĩǂɤ ŜŻ ʈ<ƮŜķŽɥ LǧķĩNJǂŜǡķ DŜƮķĩǂƈƮ ˌ kim@saintpaulchamber.com | Phone: 651-265-2795 | riceandlarpenteur.com
F4
CITY COUNCIL STAFF REPORT
Meeting Date February 24, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Brian Bierdeman, Police Chief
PRESENTER: Brian Bierdeman, Police Chief
AGENDA ITEM: 2024 Public Safety Report
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
Maplewood Public Safety responded to more than 45,000 calls for service in 2024. Public Safety
staff spent more than 3,000 hours engaging with the community at more than 100 events. Police
and Fire/EMS launched and continued advancing several unique initiatives that serve to make
Maplewood a safer, healthier and more livable community. The 2024 Public Safety report highlights
this work.
Recommended Action:
Motion to accept 2024 Public Safety Report
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
The Public Safety Department strives to make Maplewood a safer, healthier and more livable
community.
Background:
The 2024 Public Safety Annual Report includes highlights, initiatives and statistics from the
department.
Attachments:
1.2024 Public Safety Report
Council Packet Page Number 19 of 105
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For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F4, Additional Attachment
Annual Report 2024
Maplewood
Public Safety
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F4, Additional Attachment
Acknowledgments
City Leadership and Community MembersPolice, Fire, EMS, and Civilian StaffPartnerships with families, residents, and Businesses
¤¤¤
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F4, Additional Attachment
Adaptability to new challengesInnovationMaximizing resourcesHealth & WellnessEquipmentStaffCommunity Outreach
¤¤¤¤¤¤¤
Directors Report Highlights
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F4, Additional Attachment
Staffing and Professional Development
Selective HiringFBI-LeedaTrilogy CompletionExecutive Fire Officer ProgramCSO and Cadet Program Success
¤¤¤¤
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F4, Additional Attachment
New Ladder TruckMobile Command VehicleUAV (Drone) Program
Equipment and Technology¤¤¤
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F4, Additional Attachment
Auto Theft Unit SuccessPartnershipsFire & EMS Response
¤¤¤
Operational Highlights
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F4, Additional Attachment
3,000 + Engagement Hours100 + EventsYouth-Focused ActivitiesSenior OutreachCitywide EventsCharitable DrivesRegional Leader
Community Outreach¤¤¤¤¤¤¤
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item F4, Additional Attachment
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G2
CITY COUNCILSTAFF REPORT
Meeting Date February 24, 2025
REPORT TO:MichaelSable,CityManager
REPORT FROM: Danette Parr, Community Development Director
PRESENTER:Danette Parr, Community Development Director
Cooperative Funding Agreementfor theRiceLarpenteur Alliance
AGENDA ITEM:
Action Requested:MotionDiscussionPublic Hearing
Form of Action:ResolutionOrdinanceContract/AgreementProclamation
Policy Issue:
The cites of Maplewood, Roseville, and St. Paul, and Ramsey County have a mutual interest in
identifying critical redevelopment and reinvestment opportunities within the Rice Street and
Larpenteur Avenue neighborhood. A Cooperative Funding Agreement memorializes respective
obligations and funding to support the professional services for the project.
Recommended Action:
Motion to approve the Cooperative Funding Agreement for Rice Street and Larpenteur Avenue
Gateway Alliance Consulting Services.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $10,000
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Thecity’sshareofthecooperative
funding agreement is included in the 2025 budget.
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The vision for the Rice Street and Larpenteur Avenue Gateway Corridor is a safe, engaging, and
inviting neighborhood center that includes common space, a high-quality pedestrian environment,
and robust reinvestment for the diverse people of the surrounding communities to live, conduct
business, and play together.
Background:
The cities of Maplewood, Roseville, and Saint Paul, and Ramsey County have been working
collaboratively to bring attention to the Rice Street and Larpenteur Avenue neighborhoods. The
group was initially organized through meeting facilitated by the St. Paul Area Chamber of
Commerce. In 2017, the group retained consultants from Perkins+Will to act as project managers
for a multi-jurisdictional vision plan. Perkins+Will convened a yearlong planning process that
Council Packet Page Number 46 of 105
G2
includedpublicengagementmeetings,solicitingfeedback,andleadingcontentcreationresultingin
the Rice Street – Larpenteur Avenue Gateway Area Vision Plan. The vision plan can be accessed
by visiting www.riceandlarpenteur.com.
In April 2019, the three cities collectively approved a cooperative funding agreement and retained
the St. Paul Area Chamber of Commerce to lead the implementation phase of the vision plan. The
annual cooperative funding agreement was again approved by each of the cities in 2020-2024.
For 2025 the cities would continue to retain the St. Paul Area Chamber of Commerce to lead the
work of the Rice Larpenteur Alliance. The contract would be funded by contributions from each of
the cities and would remain unchanged from previous years, as reflected below:
Saint Paul – $75,000.00 (60%)
Maplewood – $10,000.00 (8%)
Roseville – $40,000.00 (32%)
Attachments:
1.Cooperative Funding Agreement – Rice Street and Larpenteur Avenue Gateway Alliance
Consulting Services
Council Packet Page Number 47 of 105
G2, Attachment 1
COOPERATIVE FUNDING AGREEMENT
RICE ST AND LARPENTEUR AVE GATEWAY ALLIANCE CONSULTING SERVICES
THIS COOPERATIVE FUNDING AGREEMENT is between the City of Maplewood, the City of St. Paul and the
City of Roseville (collectively referred to as “Collaborative Agency Partners” or “Parties” and individually as
“Collaborative Agency Partner” or “Party”) as of the last date of signature of the parties below.
WHEREAS, the Collaborative Agency Partners border each other in an area approximately located at the intersection
of Rice Street and Larpenteur Avenue in Ramsey County, Minnesota (“Border Area”);
WHEREAS, the Collaborative Agency Partners have a mutual interest in identifying critical redevelopment and
reinvestment opportunities within the Border Area and across municipal boundaries;
WHEREAS, the Collaborative Agency Partners individually adopted the Rice and Larpenteur Gateway Area Vision
Plan (“Visioning Plan”) in 2018;
WHEREAS, each Collaborative Agency Partner has contributed financial support to fund the professional services
necessary to build a Rice and Larpenteur Alliance to execute the Visioning Plan;
WHEREAS, the Collaborative Agency Partners issued a Request for Proposals for consulting services to begin
implementation of the Visioning Plan on January 7, 2019; and
WHEREAS, the Collaborative Agency Partners interviewed finalists on February 12, 2019 and unanimously selected
the Saint Paul Area Chamber of Commerce to lead the implementation phase of the Visioning Plan; and
WHEREAS, the Saint Paul Area Chamber of Commerce has adequately performed duties assigned between March
2019 and March 2024, and
WHEREAS, the Collaborative Agency Partners unanimously agree to renew the contract with the Saint Paul Area
Chamber of Commerce for March 2, 2025-March 1, 2026, and
WHEREAS, the Collaborative Agency Partners desire to centralize the funding of such professional services to the
Saint Paul Area Chamber of Commerce through a Contract Manager; and,
WHEREAS, the Collaborative Agency Partners desire to memorialize in writing their respective obligations through
this Cooperative Funding Agreement.
NOW, THEREFORE, intending to be bound by the mutual promises and obligations contained herein, the parties
hereby agree as follows:
1.Contract Manager. The City of Roseville shall serve as the Contract Manager for the purposes of this
Agreement and hereby agrees to the following obligations:
A.The Contract Manager shall solicit, execute, and manage a Professional Services Agreement with the
Saint Paul Area Chamber of Commerce to continue implementation of the Visioning Plan.
B.Prior to execution of such Professional Services Agreement, the Contract Manager shall consult with
representatives of each Collaborative Agency Partner to determine the appropriate desired scope of
services, identity of the design firm, and material contractual terms.
C.Disburse payments to the Saint Paul Area Chamber of Commerce from funds collected pursuant to
Section 2 below in an amount not to exceed $125,000.
The Collaborative Agency Partners shall each contribute financial support to
2.Financial Contributions.
satisfy contractual fees and expenses incurred by the Professional Services Agreement referenced in Section 1 above.
Such financial support shall be proportionate to the following methodology:
Council Packet Page Number 48 of 105
G2, Attachment 1
A.The City of Saint Paul shall contribute $75,000.00 (60%).
B.The City of Maplewood shall contribute $10,000.00 (8%).
C.The City of Roseville shall contribute $40,000.00 (32%).
Each Collaborative Agency Partner shall remit its proportional financial contribution to the Contract Manager no later
than March 31, 2025.
In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result in
unused funds, such remaining amount shall be refunded to the Collaborative Agency Partners in the same proportional
methodology as their financial contributions.
In the event total contractual disbursements pursuant to the Professional Services Agreement under Section 1 result in
the Collaborative Agency Partners contributing additional financial support, an amendment to this agreement and the
Professional Services Agreement shall occur.
ursuant to Minn. Stat. § 471.59, Subd.1a.(a) each Party will be responsible for its own
3.Indemnification. P
acts and omissions and those of its officers, agents and employees with respect to any claims, lawsuits, attorney fees
or expenses for personal or property damages, losses or injuries, resulting from any activities undertaken pursuant to
this Agreement. Nothing herein is intended or shall result in a waiver of the defenses or immunities, or monetary limits
on damages that each is entitled to by law.
4.Liability Limitations. It is understood and agreed that the Parties’ liability shall be limited by the provisions
of Minnesota Statutes, chapter 466, and/or other applicable law. The hold harmless provision of this Agreement does
not constitute a waiver by any Party of any limitations on liability provided under Minnesota Statutes, section 466.04,
as amended. To the fullest extent permitted by law, actions by the Parties pursuant to this Agreement are intended to
be and shall be construed as a “cooperative activity” and it is the intent of the Parties that they shall be deemed a
“single governmental unit” for the purposes of liability, all as set forth in Minnesota Statutes, section 471.59,
subdivision 1a(a) as amended. Each Party to this Agreement expressly declines responsibility for the acts or omissions
of the other Parties. Each Party agrees to promptly notify the other Parties if it knows or becomes aware of any facts
or allegations reasonably giving rise to actual or potential liability, claims, causes of action, judgments, damages,
losses, costs or expenses, involving or reasonably likely to involve the other Parties, and arising out of acts or
omissions related to this Agreement.
5.Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or
agreements, whether written or oral, between the Parties and contains the entire agreement.
6.Amendments. Any modification or amendment to this Agreement shall require a written agreement signed
by all Parties.
overning Law. This Agreement shall be governed by and interpreted in accordance with the laws of the
7.G
State of Minnesota. All proceedings related to this Agreement shall be venued in Ramsey County, Minnesota.
8.Government Data/Privacy. Each Party, its employees, officials and agents, agree to abide by the provisions
of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13, and all other applicable state and
federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be
amended.
9.Waiver. The waiver by any Party of any breach or failure to comply with any provision of this Agreement
by another Party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other
breach of or failure to comply with any other provision of this Agreement.
2
Council Packet Page Number 49 of 105
G2, Attachment 1
10.Notices. All notices and other communications pursuant to this Agreement must be in writing and must be
given by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below:
To Roseville: City of Roseville
2660 Civic Center Drive
Roseville, MN 55113
To Maplewood: City of Maplewood
1830 County Road B East.
Maplewood, MN 55109
To Saint Paul: City of Saint Paul
15 Kellogg Boulevard West
Saint Paul, MN 55102
Attn: PED
f any court finds any portion of this Agreement to be contrary to law, invalid, or
11.Savings Clause. I
unenforceable, the remainder of the Agreement will remain in full force and effect and each remaining term or
provision of this Agreement shall be valid and enforceable to the fullest extent permitted.
12.Counterparts.The Parties may sign this Agreement in counterparts, each of which constitutes an original,
but all of which together constitute one instrument.
Electronic Signatures. The P arties agree that the electronic signature of a P arty to this Agreement
13.
shall be as valid as an original signature of such P arty and shall be effective to bind such P arty to this Agreement.
P arties further agree that any document (including this Agreement and any attachments or exhibits to this
The
Agreement) containing, or to which there is affixed, an electronic signature shall be deemed (i) to be “written” or “in
writing,” (ii) to have been signed and (iii) to constitute a record established and maintained in the ordinary course of
business and an original written record when printed from electronic files. For purposes hereof, “electronic signature”
also means a manually signed original signature that is then transmitted by any electronic means, including without
limitation a faxed version of an original signature or an electronically scanned and transmitted version (e.g., via PDF)
P arty’s failure to produce the original signature of any electronically transmitted
of an original signature. Any
signature shall not affect the enforceability of this Agreement.
14.Effective Date. This Agreement is effective on the date last executed by one of the Parties below.
IN WITNESS WHEREOF, the City of Roseville, as to role of Contract Manager, and Collaborative Agency Partners
have caused this Cooperative Funding Agreement to be executed by their duly authorized representatives.
CITY OF ROSEVILLE
By: _____________________________________________
Dan Roe
Its: Mayor
Date: _____________________________________________
By: _____________________________________________
Patrick Trudgeon
Its: City Manager
Date: _____________________________________________
3
Council Packet Page Number 50 of 105
G2, Attachment 1
CITY OF SAINT PAUL
Approved as to form:
_____________________________________
Assistant City Attorney
By: _____________________________________________
Its: Mayor / Deputy Mayor
Date: _____________________________________________
By: _____________________________________________
John McCarthy
Its: Director, Office of Financial Services
Date: _____________________________________________
CITY OF MAPLEWOOD
By: _____________________________________________
Marylee Abrams
Its: Mayor
Date: _____________________________________________
By: _____________________________________________
Michael Sable
Its: City Manager
Date: _____________________________________________
4
Council Packet Page Number 51 of 105
G3
CITY COUNCIL STAFF REPORT
Meeting Date February 24, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Steven Love, Public Works Director
Audra Robbins, Parks and Natural Resources Manager
Shann Finwall, Environmental Planner
PRESENTER:Steven Love, Public Works Director
AGENDA ITEM: Harvest Park Native Seed Garden Amendment to Memorandum of
Understanding
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
Urban Roots has a Memorandum of Understanding (MOU) with the City of Maplewood to use one
and a half acres of Harvest Park for a native seed garden. This MOU establishes the roles and
responsibilities of each party for operating the native seed garden. The MOU is reviewed and a
possible extension is considered at the start of each new year. The City Council will consider
approving the fourth amendment of the Harvest Park native seed garden MOU, extending the
agreement to December 31, 2025.
Recommended Action:
Motion to approve the Fourth Amendment to the MOU for the Harvest Park Native Seed Garden
and direct the Mayor and City Manager to sign the MOU. Minor revisions, as approved by the City
Attorney, are authorized as needed.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The Harvest Park Native Seed Garden benefits pollinators and supports land restoration to native
plants. Service projects and programming at the garden promote community inclusiveness.
Council Packet Page Number 52 of 105
G3
Background:
The Harvest Park Native Seed Garden is on the north side of Harvest Park. The one and a half acre
seed garden incorporates a mix of native forbs and grasses designed to facilitate seed harvesting
for future restoration projects throughout the East Metro, including Maplewood.
Urban Roots builds healthy, vibrant communities through food, conservation, and youth
development. In 2019, the City entered into a three-year MOU with Urban Roots to establish and
maintain the native seed garden, which has been extended three times since then. In addition to
planting and maintaining the garden, the MOU outlines that Urban Roots will explore opportunities
for employing Maplewood youth, collaborate with the City on programs and events at the garden,
and provide signage.
Beginning in 2022, Urban Roots has offered paid internships to Maplewood youth and coordinated
several open houses and service projects at the seed garden. In 2024, Urban Roots installed
educational signage detailing the garden's purpose and the benefits of the native plants to the
environment. Urban Roots continues to be a good partner and steward of the land.
Attachments:
1.Harvest Park Native Seed Garden 2019 MOU
2.Fourth Amendment to MOU for the Harvest Park Native Seed Garden
Council Packet Page Number 53 of 105
G3, Attachment 1
Council Packet Page Number 54 of 105
G3, Attachment 1
Council Packet Page Number 55 of 105
G3, Attachment 1
Council Packet Page Number 56 of 105
G3, Attachment 2
FOURTH AMENDMENT TO MEMORANDUM OF UNDERSTANDING
HARVEST PARK NATIVE SEED GARDEN
WHEREAS, the City of Maplewood (the "City") and Urban Roots MN ("Urban Roots")
entered into the Memorandum of Understanding (the "MOU'') dated March 15, 2019, for
establishing and maintaining a native seed garden at the City’s Harvest Park; and
WHEREAS, the MOU was last extended for an additional year for use by Urban Roots
until December 31, 2025; and
WHEREAS, the City and Urban Roots may extend the MOU in writing.
NOW, THEREFORE, BE IT RESOLVED the City and Urban Roots agree to the
following:
l.The MOU is extended until December 31, 2025.
2.Except for the termination date, all terms and conditions of the MOU remain
unchanged.
URBAN ROOTS CITY OF MAPLEWOOD
________________________________ ________________________________
Program Director Mayor
Date: ___________________________ Date: __________________________
CITY OF MAPLEWOOD
_______________________________
City Manager
Date: __________________________
Council Packet Page Number 57 of 105
G4
CITY COUNCILSTAFF REPORT
Meeting Date February 24, 2025
REPORT TO:Michael Sable, City Manager
REPORT FROM: Steven Love, Public Works Director
Jon Jarosch, Assistant City Engineer
PRESENTER:Steven Love, Public Works Director
AGENDA ITEM: EAB Mitigation Project, City Project 23-17
a.Certification of General Obligation Bond Financed Property
b.Declaration of General Obligation Bond Financed Property
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The City entered into a Shade Tree Bonding Grant agreement with the Minnesota Department of
Natural Resources (DNR) in April 2024 to remove and replace Emerald Ash Borer (EAB) affected
ash trees within public rights-of-ways and parks in Maplewood. This grant agreement requires
certifications and declarations to be signed and recorded against these state General Obligation
(G.O.) Bond improved properties before seeking reimbursement for grant-covered costs.
Recommended Action:
a.Motion to approve the attached Certification of State of Minnesota G.O. Bond Financed
Property related to EAB Mitigation Project, City Project 23-17, and direct the Mayor and City
Manager to sign the document. Minor revisions, as approved by the City Attorney, are
authorized as needed.
b.Motion to approve the attached Declaration of State of Minnesota G.O. Bond Financed
Property related to EAB Mitigation Project, City Project 23-17, and direct the Mayor and City
Manager to sign the document. Minor revisions, as approved by the City Attorney, are
authorized as needed.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is a $450,000 reimbursement.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Upon approval and recording of the
attached certification and declaration, the City will seek reimbursement from the DNR for the Shade
Tree Bonding Grant in the amount of $450,000.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Council Packet Page Number 58 of 105
G4
The City’s urban forest is an important asset to the City and the public. EAB has significantly
impacted the health of ash trees in Maplewood and the surrounding metro area. This project
removed 204 EAB-impacted ash trees within the City rights-of-ways and active areas of City parks.
Climate-adaptive replacement trees were installed near removal locations on a one-for-one basis to
help replenish the urban tree canopy.
Background
In April 2024, the City Council approved a $450,000 grant agreement with the DNR to remove and
replace ash trees in Maplewood's rights-of-ways and parks. The City’s project removed 204 EAB-
impacted trees and planted climate-adaptive replacement trees on a one-for-one basis.
The agreement requires the City to request a waiver of declaration for all areas of the project that lie
within City rights-of-ways or easements before seeking grant reimbursement for the completed
work. The City has recently received the requested waiver of declaration from the State.
The next step in the reimbursement process is for the City to certify that these rights-of-ways and
easement areas have been improved with State of Minnesota G.O. Bond funds and cannot be sold
without the approval of the Commissioner of Minnesota Management and Budget and the DNR for
37½ years.
The final step is for the City to sign and record a declaration for all real estate (City parks) improved
with State of Minnesota G.O. Bond funds through the Shade Tree Bonding Grant. The declaration
states the property is “restricted,” which prevents it from being sold without the approval of the
Commissioner of Minnesota Management and Budget and the DNR for 37½ years.
Attachments
1.Waiver of Declaration Letter
2.Certification of State of MN G.O. Bond Financed Property
3.Declaration of State of MN G.O. Bond Financed Property
Council Packet Page Number 59 of 105
G4, Attachment 1
February5,2025
JonJarosch,AssistantCityEngineer ǝźğĻƒğźƌʹƆƚƓ͵ƆğƩƚƭĭŷθƒğƦƌĻǞƚƚķƒƓ͵ŭƚǝ
CityofMaplewood
1902CountyRoadBEast
Maplewood,MN55109
RE:RealPropertyDeclarationWaiverRequestCityofMaplewoodShadeTreeProject:ContractNo.244299/3
248205
DearJon,
IhavereviewedyourletterdatedFebruary5,2025,requestingawaiverunderSection7.02(b)oftheFourth
OrderAmendingOrderofCommissionerofFinancedatedJuly30,2012(theͻ/ƚƒƒźƭƭźƚƓĻƩƭhƩķĻƩͼΜofthe
requirementthatarealpropertydeclarationΛͻ5ĻĭƌğƩğƷźƚƓͼΜberecordedfortheCityofağƦƌĻǞƚƚķƭashtree
removalandreplacementprojecttobefundedwithaMinnesotaDepartmentofNaturalResourcesΛͻ5bwͼΜ
ShadeTreeBondGrant.
Basedontheprojectdescriptioninyourletter,aportionoftheimprovementswillliewithinroads,highwaysor
utilityortransitcorridors,easementsorrightsofway.Therefore,Iwaivetherequirementthatadeclarationbe
twillliewithinroads,highwaysorutilityor
recordedfortheprojectfortheportionoftheimprovementstha
transitcorridors,easementsorrightsofway,ğƭƭŷƚǞƓĬǤƷŷĻƭƚƌźķŭƩĻĻƓğƩĻğƭ inthemapthataccompanied
yourletterΛͻağƦͼΜ͵
PleasenotethatthisletteronlywaivestherequirementthataDeclarationberecordedintheroads,highwaysor
utilityortransitcorridors,easementsorrightsofwayshown ĬǤƷŷĻƭƚƌźķŭƩĻĻƓğƩĻğƭ intheMap.Theproperty
willremainbondfinancedpropertyandsubjecttoalltheotherrequirementsofMinn.Stat.,Sec.16A.695and
the/ƚƒƒźƭƭźƚƓĻƩƭOrder,includingthatnoneofthepropertycanbesold,encumberedorotherwisedisposed
ofwithouttheapprovaloftheCommissionerofMinnesotaManagementandBudgetΛͻaa.ͼΜ͵ADeclaration
muststillberecordedagainstthecityownedrealpropertywheretreesareremovedandreplaced,ğƭƭŷƚǞƓĬǤ
ƷŷĻŭƩĻĻƓƭƷƩźƦĻķğƩĻğƭ intheMap.ArecordedcopyoftheDeclarationshouldbesenttoRogerBehrensat
roger.behrens@state.mn.usandtothe/źƷǤƭprojectadministratorattheDNR.
Asyouindicatedinyourletter,thiswaiverisconditionaluponourreceivingacopyoftheenclosedCertification
signedbythecity.TheCertificationshouldbecompletedbythecityaspartofitsstategrantdocumentation.
ThemapthataccompaniedyourlettermaybeusedasExhibitAfortheCertification.Signedcopiesshouldbe
senttoRogerBehrensatroger.behrens@state.mn.usandtotheĭźƷǤƭprojectadministratorattheDNR.
Sincerely,
Ejhjubmmz!tjhofe!cz!
Fsjo!
Fsjo!Dbnqcfmm!
Ebuf;!3136/13/17!
Dbnqcfmm
26;15;53!.17(11(
ErinCampbell
Commissioner
cc:RogerBehrens,MMB
ValerieMcClannahan,DNR
400CentennialBuilding658CedarStreetSt.Paul,Minnesota55155
Voice:(651)2018000Fax:(651)2968685TTY:18006273529
AnEqualOpportunityEmployer
Council Packet Page Number 60 of 105
G4, Attachment 2
CERTIFICATION
State of Minnesota
General Obligation Bond Financed Property
The undersigned has a fee simple, leasehold and/or easement interest in the real property located
in the County of Ramsey, State of Minnesota that is generally described or illustrated graphically in
Exhibit A attached and all facilities situated thereon (the ÐRestricted PropertyÑ) and acknowledges that
the Restricted Property is or may become State bond-financed property. To the extent that the
Restricted Property is or becomes State bond-financed property, the undersigned acknowledges that:
A.The Restricted Property is state bond financed property within the meaning of Minn.
Stat. Sec. 16A.695, is subject to the encumbrance created and requirements imposed
by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of
without the approval of the Commissioner of Minnesota Management and Budget;
B.The Restricted Property is subject to the provisions of the MN Natural Resources Shade
Tree Bonding Grant between the Minnesota Department of Natural Resources,
Division of Forestry, and the City of Maplewood, dated February 27, 2024; and
C.The Restricted Property shall continue to be deemed state bond financed property for
125% of the useful life of the Restricted Property or until the Restricted Property is
sold with the written approval of the Commissioner of Minnesota Management and
Budget.
Date: February 24, 2025
The City of Maplewood, a political subdivision of the
State of Minnesota
By: ________________________________
Name: _______________________________
Title: _______________________________
By: ________________________________
Name: _______________________________
Title: _______________________________
Council Packet Page Number 61 of 105
G4, Attachment 2
Exhibit A to Certification
GENERAL DESCRIPTION OF RESTRICTED PROPERTY
Council Packet Page Number 62 of 105
G4, Attachment 2
Council Packet Page Number 63 of 105
G4, Attachment 2
Council Packet Page Number 64 of 105
G4, Attachment 2
Council Packet Page Number 65 of 105
G4, Attachment 2
Council Packet Page Number 66 of 105
G4, Attachment 3
State of Minnesota
General Obligation Bond Financed Property
DECLARATION
The undersigned has the following interest in the real property located in the County of Ramsey,
State of Minnesota that is legally described in Exhibit A attached and all facilities situated thereon
(collectively, the “Restricted Property”):
(Check the appropriate box.)
a fee simple title,
a lease, or
an easement,
and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted
Property is hereby made subject to the following restrictions and encumbrances:
A.The Restricted Property is bond financed property within the meaning of Minn. Stat. Sec.
16A.695, is subject to the encumbrance created and requirements imposed by such statute, and
cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the
Commissioner of Minnesota Management and Budget, which approval must be evidenced by
a written statement signed by said commissioner and attached to the deed, mortgage,
encumbrance or instrument used to sell or otherwise dispose of the Restricted Property; and
B.The Restricted Property is subject to all of the terms, conditions, provisions, and limitations
contained in that certain MN Natural Resources Shade Tree Bonding Grant between the
Minnesota Department of Natural Resources, Division of Forestry, and the City of Maplewood,
dated February 27, 2024.
The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond
Financed Declaration for 125% of the useful life of the Restricted Property or until the Restricted
Property is sold with the written approval of the Commissioner of Minnesota Management and Budget,
at which time it shall be released therefrom by way of a written release in recordable form signed by
both the Commissioner of the Minnesota Department of Natural Resources and the Commissioner of
Minnesota Management and Budget, and such written release is recorded in the real estate records
relating to the Restricted Property. This Declaration may not be terminated, amended, or in any way
modified without the specific written consent of the Commissioner of Minnesota Management and
Budget.
Updated 11/2023
Council Packet Page Number 67 of 105
G4, Attachment 3
City of Maplewood, a political subdivision of the State of
Minnesota
By: _________________________
Title: _________________________
Dated: __________________, 2025
By: _________________________
Title: _________________________
Dated: __________________, 2025
STATE OF MINNESOTA )
) ss
COUNTY OF __________ )
The foregoing instrument was acknowledged before me this _______ day of _____________,
2025, by Marylee Abrams, the Mayor, and Michael Sable, the City Manager, respectively, of the City of
Maplewood, a political subdivision of the State of Minnesota.
____________________________
Notary Public
This instrument was drafted by:
Valerie McClannahan
Urban & Community Forestry Coordinator
Minnesota Department of Natural Resources
Division of Forestry
500 Lafayette Road
St. Paul, MN 55155
Council Packet Page Number 68 of 105
G4, Attachment 3
Exhibit A to Declaration
LEGAL DESCRIPTION OF RESTRICTED PROPERTY
Edgerton Park
Except the West One hundred sixty-six (W 166) feet, the East one-half of the South one-half of the North one-half
of the Southeast quarter of the Northwest quarter (E½ of S½ of N½ of SE¼ of NW¼) subject to streets, in Section
seventeen (17), Township twenty-nine (29), Range twenty-two (22), according to the United States Government
Survey thereof.
Flicek Park
That part of the Southwest Quarter of the Northeast Quarter of Section 16, Township 29, Range 22, together with
that part of the Southeast Quarter of the Northwest Quarter of Section 16, Township 29, Range 22, all of which
lies southerly of a strip of land, 100 feet in width, owned by the State of Minnesota and being the former right of
way of the Minneapolis, St. Paul and Sault St. Marie Railway,
RESERVING unto the COUNTY OF RAMSEY an easement for public roadway and utility purposes over,
across, and under that portion of the described real property lying southerly of a line drawn parallel and 43 feet
northerly of the southerly lines of said Southwest Quarter of the Northeast Quarter and said Southeast Quarter of
the Northwest Quarter.
Maplecrest Park
nd
Lots 3-8, Block 3, Little’s 2 Addition.
Wakefield Park
That part of the West Half of the Southeast Quarter of Section 15, Township 29, Range 22, lying westerly of the
center line of Prosperity Avenue (formerly Prosperity Road, formerly Maywood Avenue),
RESERVING unto the COUNTY OF RAMSEY an easement for public roadway and utility purposes over,
across, and under that portion of the described real property lying easterly of a line drawn parallel and 33 feet
westerly of the center line of Prosperity Avenue,
RESERVING unto the COUNTY OF RAMSEY an easement for public roadway and utility purposes over,
across, and under that portion of the described real property lying southerly of a line drawn parallel and 43 feet
northerly of the south line of said West Half of the Southeast Quarter,
RESERVING unto the COUNTY OF RAMSEY an easement for public roadway and utility purposes over,
across, and under that portion of the described real property lying northerly of a line drawn parallel and 43 feet
southerly of the north line of said West Half of the Southeast Quarter,
ALSO
Blocks A and B, Gladstone Plat 2, according to the plat thereof on file and of record in the office of the Ramsey
County Recorder,
Council Packet Page Number 69 of 105
G4, Attachment 3
ALSO
The East seven (7) feet of Lot nineteen (19), and all of Lots seventeen (17) and eighteen (18), in Block two (2),
Warren & Flint's Addition, according to the plat thereof on file and of record in the office of the Ramsey County
Recorder, including the southerly half of the vacated alley lying northerly of and adjacent thereto,
RESERVING unto the COUNTY OF RAMSEY an easement for public roadway and utility purposes over,
across, and under that portion of the described real property lying southerly of a line drawn parallel and 13 feet
northerly of the south line of said Lots seventeen (17), eighteen (18), and the East seven (7) feet of Lot nineteen
(19).
Council Packet Page Number 70 of 105
G5
CITY COUNCIL STAFF REPORT
Meeting Date February 24, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Steven Love, Public Works Director
PRESENTER: Steven Love, Public Works Director
AGENDA ITEM: 2025 City Hall ADA Improvements
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
In 2024, the City reviewed its buildings to identify needed ADA upgrades. As a result, the 2025
budget includes funding for these improvements. The City Council is now considering a proposal for
Twin City Hardware to install six ADA push-button door controls in City Hall.
Recommended Action:
Motion to authorize Twin City Hardware to install ADA push-button door controls in City Hall.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $42,025.07.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The total estimated installation cost for
these ADA upgrades is $42,025.07. This includes $30,035.07 for installing the ADA push-button
door controls by Twin City Hardware and $3,000 for electrical wiring to be done by others. The
2025-2029 CIP identifies $65,000 of Building Improvement Funds for ADA building upgrades in
2025.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The ADA push-button door controls will improve ADA access at key areas in City Hall.
Background:
As part of an ADA review done on City buildings by staff, several ADA upgrade opportunities were
identified, including the installation of ADA push-button door controls. The six locations listed on the
next page are being recommended for ADA upgrades:
Council Packet Page Number 71 of 105
G5
Police Department Public Entrance (Exterior Door)
Maplewood Conference Room
Two Restrooms (Next to the Maplewood Conference Room)
Two Public Restrooms (City Hall Lobby)
Two quotes for the installation of the ADA push-button door controls were received. Twin City
Hardware's quote was the lowest, at $39,025.07. An electrical contractor will be brought in to
perform a small amount of electrical work, estimated at $3,000. Staff recommends authorizing Twin
City Hardware to perform the ADA push-button door control installation.
Attachments:
1. Twin City Hardware Quote
Council Packet Page Number 72 of 105
G5, Attachment 1
Order TCH - HMPage: 1
Initiated 720 Hale Ave
SALES QUOTE
From:
Oakdale, MN 55128
(651)731-7180
Quote No.SQ1093277
Quote Date:2/4/2025
3/6/2025
Ship City Of Maplewood
Sell CU104694
To:
To:
1830 E Cty Road B
City Of MaplewoodPayment Terms:NET 30
MAPLEWOOD, MN 55109
1830 E Cty Road B
Salesperson:Matthew Stemig
USA
MAPLEWOOD, MN 55109
Slsp Phone:
USA
Slsp Email:mstemig@tchco.com
Ship Method:
Ship Via:
Customer is responsible for main power to each opening
Item No.DescriptionUnitQuantityUnit PriceTotal Price
POLICE NIGHT ENTRY
2993454642-REG-TBWMS-120VAC/DC-ALU Each14,938.004,938.00
CLOSER,AUTO,EQ,GR1
471578S-4R-3-US32D ACTUATOR,HC,SS,4.5"Each288.84177.67
471574M-4R-SURF PART,ACTUATOR,BOX,SURFEach253.49106.97
MNT,5
471565SWTRAN300M TRANSMITTER FREQ 300Each265.55131.10
281000SERVICE LABOR-TCH SERVEach11,080.001,080.00
~
MENS AND WOMANS BATHROOMS LOBBY
2993454642-REG-TBWMS-120VAC/DC-ALUEach24,938.009,876.00
CLOSER,AUTO,EQ,GR1
471578S-4R-3-US32D ACTUATOR,HC,SS,4.5"Each488.83355.33
471574M-4R-SURF PART,ACTUATOR,BOX,SURFEach453.48213.93
MNT,5
471565SWTRAN300M TRANSMITTER FREQ 300Each465.55262.20
471568RECEIVER 2-CHANNEL 12/24V 300/ 310Each284.54169.07
281000SERVICE LABOR-TCH SERVEach12,160.002,160.00
~
MENS AND WOMANS BATHROOMS
MAPLEWOOD ROOM
2993454642-REG-TBWMS-120VAC/DC-ALUEach24,938.009,876.00
CLOSER,AUTO,EQ,GR1
471578S-4R-3-US32D ACTUATOR,HC,SS,4.5"Each488.83355.33
471574M-4R-SURF PART,ACTUATOR,BOX,SURFEach453.48213.93
MNT,5
471565SWTRAN300M TRANSMITTER FREQ 300Each465.55262.20
471568RECEIVER 2-CHANNEL 12/24V 300/ 310Each284.54169.07
281000SERVICE LABOR-TCH SERVEach12,160.002,160.00
Council Packet Page Number 73 of 105
G5, Attachment 1
Order TCH - HMPage: 2
Initiated 720 Hale Ave
SALES QUOTE
From:
Oakdale, MN 55128
(651)731-7180
Quote No.SQ1093277
Quote Date:2/4/2025
3/6/2025
Ship City Of Maplewood
Sell CU104694
To:
To:
1830 E Cty Road B
City Of MaplewoodPayment Terms:NET 30
MAPLEWOOD, MN 55109
1830 E Cty Road B
Salesperson:Matthew Stemig
USA
MAPLEWOOD, MN 55109
Slsp Phone:
USA
Slsp Email:mstemig@tchco.com
Ship Method:
Ship Via:
~
MAPLEWOOD ROOM
2993454642-REG-TBWMS-120VAC/DC-ALU Each14,938.004,938.00
CLOSER,AUTO,EQ,GR1
471578S-4R-3-US32D ACTUATOR,HC,SS,4.5"Each288.84177.67
471574M-4R-SURF PART,ACTUATOR,BOX,SURFEach253.49106.97
MNT,5
471565SWTRAN300M TRANSMITTER FREQ 300Each265.55131.10
471568RECEIVER 2-CHANNEL 12/24V 300/ 310Each184.5384.53
281000SERVICE LABOR-TCH SERVEach11,080.001,080.00
Subtotal:39,025.07
Estimated Sales Tax:0.00
Total:39,025.07
Warranty at www.tchco.com/warranty
Council Packet Page Number 74 of 105
H1
CITY COUNCILSTAFF REPORT
Meeting Date February 24, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Steven Love, Public Works Director
Jon Jarosch, Assistant City Engineer
PRESENTER: Steven Love, Public Works Director
Jon Jarosch, Assistant City Engineer
AGENDA ITEM: 2025 Maplewood Street Improvements, City Project 24-12
a.Public Hearing 7:00 pm
b.Resolution Ordering Improvement (4 votes)
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The Feasibility Study for the 2025 Maplewood Street Improvement project was accepted by the City
Council on January 27, 2025, with a resolution authorizing the preparation of plans and
specifications and calling for a public hearing. Notices of the public hearing have been mailed and
published. The City Council will hold a public hearing and consider ordering the proposed
improvements. A super majority vote (4 affirmative votes) is required to order the project.
Recommended Action:
a.Hold a Public Hearing
b.Motion to approve the attached Resolution Ordering the Improvement for the 2025
Maplewood Street improvements, City Project 24-12.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $9,588,300
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The adopted budget includes a
combination of Special Benefit Assessments, the Street Revitalization Fund, the Environmental
Utility Fund, the Sanitary Sewer Fund, St. Paul Regional Water Services, G.O. Improvement Bonds,
and the W.A.C. Fund.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
The streets proposed for reconstruction are an important part of the City’s infrastructure, providing
connections to and from residential properties, businesses, and other points of interest. The City
Council Packet Page Number 75 of 105
H1
streets and utilities included in the project have deteriorated beyond the point of regular annual
maintenance and need to be replaced. The project will be designed to minimize the impact on the
urban environment while improving the quality of stormwater runoff reaching area waterbodies.
Background:
The Feasibility Report for the 2025 Maplewood Street Improvements, City Project 24-12, is
complete. It provides detailed information on the existing site conditions, proposed improvements,
anticipated schedule, costs, financing, and recommendations.
The project includes the Prosperity-Hazelwood area and the South Leg area of Maplewood. The
total length of the project streets is 4.4 miles. This project is part of the 2025 – 2029 Maplewood
Capital Improvement Plan. If the City Council approves the proposed project, construction will begin
in June 2025.
The project streets' existing pavement condition and aging utility infrastructure require ongoing
maintenance by the Street and Utility Departments. Of the infrastructure elements the City
maintains, the bulk of the maintenance activities consist of patching the roadway, crack sealing,
filling potholes, and maintaining the aging utility infrastructure. The poor condition of the existing
street pavement represents a decreased level of service for the residents of Maplewood. Staff has
received complaints over the years from area residents about the street conditions.
The project streets have a combined average pavement condition index (PCI) rating of 42/100. The
PCI rating is based on a visual survey of the pavement. It is a number between 0 and 100, with 0
being the worst possible pavement condition and 100 being the best possible pavement condition
(i.e. a new road).
The proposed project improvements are described below:
Pavement Rehabilitation Improvements (South Leg Area):
Full-depth reclamation (grinding/mixing) of existing pavement and underlying aggregate.
Removal of excess reclaim material.
Installation of new pavement.
Replacement of soft soils under the roadway as needed.
Spot replacement of structurally damaged concrete curb and gutter.
Improvements to existing pedestrian features and ADA upgrades.
Saw and seal control joints for the new pavement.
Replacement of failing utility structures and outdated utility covers.
Installation of sacrificial anodes on water mains.
o Reduces corrosion (rusting) of the water mains and extends their useful life.
Restoration of disturbed driveways, boulevards, and landscaping impacted by the project.
Full Reconstruction Improvements (Prosperity-Hazelwood Area):
Full removal of existing pavement and underlying aggregate.
Full replacement of street pavement.
Replacement of soft soils under the roadway as needed.
Construction of new concrete curb and gutter.
Improvements to existing pedestrian features and ADA upgrades.
Construction of an 8-foot wide trail along the west side of Prosperity Road.
Saw and seal control joints for the new pavement.
Council Packet Page Number 76 of 105
H1
Installation of sacrificial anodes on water mains.
Significant utility improvements to include:
o Expansion of the storm sewer system.
o Replacement of the water main on Hazelwood Street.
o Spot replacement of select sanitary sewer mains and services.
Water quality improvements such as rain gardens and infiltration basins.
Restoration of driveways, turf, and landscape features impacted by the project.
Sewer lining of deteriorated sanitary sewer mains in select areas throughout the City.
Fog seal of past neighborhood improvement project streets.
Neighborhood Correspondence
In August 2024, the Maplewood City Council ordered staff to prepare a feasibility study for the 2025
Maplewood Street Improvements. A letter was then mailed to residents in the project areas to
provide information on the City Council’s action and notify them that preliminary project activities
would begin in the fall of 2024.
Informational packets were mailed to property owners in December 2024. The packet included
street construction frequently asked questions, information about assessments, and an invitation to
Neighborhood Meeting #1.
The first informational neighborhood meetings for the project were held in December 2024 for both
the South Leg and Prosperity-Hazelwood areas. Invitations were mailed to 277 property owners,
with 24 attending the South Leg area meeting and 4 attending the Prosperity-Hazelwood area
meeting. The meeting for each area included a presentation followed by a question-and-answer
session. Items presented at this meeting included the public improvement process, construction
process, existing conditions, proposed improvements, assessment information, and estimated
project timeline.
The majority of conversation in the South Leg area revolved around whether concrete curb and
gutters are needed in the Haller neighborhood, the general scope of improvements in the Haller
neighborhood, assessments, and general construction questions.
The majority of the conversation in the Prosperity-Hazelwood area meeting revolved around
speeding concerns on Prosperity Road, the need for some on-street parking on Prosperity Road,
roadway widths, the streetscape of Prosperity, anticipated impacts to boulevard areas, the
proposed trail on Prosperity Road, and concerns regarding safety at the Frost Avenue and
Prosperity Road intersection. Following the meeting, the meeting minutes and the presentation
slides were posted on the project website for residents to view.
Like past projects, the City used the InputID web tool to gather additional resident feedback.
Residents were mailed an informational letter on accessing and using the tool in December 2024.
The InputID system allows residents to add comments on a map and to like or dislike others’
comments. Staff have received a number of comments about the project using this online tool. The
comments included concerns regarding speeding and safety along Prosperity Road, drainage
concerns, comments on the poor condition of the street pavement, and the need for additional
street lighting. Staff will continue to monitor the comments throughout the design.
Additional neighborhood meetings and stakeholder communications are planned throughout the
public improvement process. These communications will continue conversations with area residents
Council Packet Page Number 77 of 105
H1
and ensure that everyone affected by the potential project is well-informedand has had multiple
chances to provide input. A second neighborhood meeting was held on February 19 to update
residents on the project and answer any questions they may have prior to the public hearing.
Assessments
An independent appraisal firm has been hired to provide an opinion of special benefit received by
properties within the project area. This information will ultimately be used to determine the
assessment amounts for the project area. The preliminary rates established in the City’s Special
Assessment Policy were used to generate a preliminary assessment roll for budgeting purposes.
Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an
equal “unit” basis. However, per Minnesota State Statute 429, the assessment amount cannot be
greater than the benefit received by the property from improvements.
Ultimately the special benefit appraisal report will determine the final assessment amounts for the
properties proposed to be assessed as a part of the project. For the purposes of this report and
establishing a project financing plan, the preliminary assessment rate(s) are as follows.
Residential
o Full Reconstruction Rate, Single Family Unit = $6,600/Unit
o Pavement Rehabilitation Rate, Single Family Unit = $3,450/Unit
Commercial/Multi-Family
o Full Reconstruction Rate = $132.00/Front-Foot
The assessment hearing is currently proposed for September 2025.
Estimated Project Cost
The total estimated project cost is outlined below:
Estimated Project Cost Summary
Proposed Improvements Total Amount % of Total
Street Improvements$5,603,900 59%
Drainage Improvements $2,496,700 26%
Sanitary Sewer Improvements $583,400 4%
Water System Improvements$904,30011%
Total Estimated Project Cost: $9,588,300 100%
The estimated costs include 10% contingencies and 12% overhead (geotechnical, legal and fiscal
expenses).
Preliminary Project Funding Plan
The improvements are proposed to be financed through a combination of Environmental Utility
Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessment, St. Paul
Regional Water Services (SPRWS), Street Revitalization Fund, and Water Area Fund. After the
special benefits appraisal is received, the financing plan will be updated.
Council Packet Page Number 78 of 105
H1
Preliminary Project Funding Plan
Funding Source Total Amount % of Total
General Obligation (G.O.) Improvement Bonds $2,419,941 25%
Street Revitalization Fund$2,451,63926%
Environmental Utility Fund $1,863,000 20%
Sanitary Sewer Fund $583,400 6%
Water Area Fund (WAC) $133,300 1%
St. Paul Regional Water Services (SPRWS) $771,000 8%
Special Benefit Assessment$1,366,02014%
Total Estimated Project Funding: $9,588,300 100%
The total estimated project cost is roughly $548,000 higher than the approved CIP. This is due to
higher than anticipated drainage improvement costs at the feasibility level versus the CIP. These
additional costs will be covered by larger contributions from the Street Revitalization Fund and the
Environmental Utility Fund. Overall bonding levels are estimated to be roughly $113,000 less than
the CIP estimate. The estimated project costs and the preliminary project funding plan have been
reviewed by the Finance Director.
Project Schedule
The following is a tentative schedule for City Project 24-12.
Project Schedule Date
Order Preparation of Feasibility Study 8/12/2024
Neighborhood Meeting #1 (South Leg Area only) 12/18/2024
Neighborhood Meeting #1 (Prosperity-Hazelwood Area only) 12/19/2024
City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/27/2025
Authorize Preparation of Plans and Specifications
Neighborhood Meeting #2 (South Leg and Prosperity-Hazelwood Area)2/19/2025
City Council Meeting | Public Hearing and Order Improvement 2/24/2025
City Council Meeting | Approve Plans and Specifications, Authorize March 2025
Advertisement for Bids, Authorize Preparation of Assessment Roll
Bid Opening April 2025
City Council Meeting | Award ContractMay 2025
Neighborhood Meeting #3 (Construction Information) May 2025
Begin Construction June 2025
City Council Meeting | Accept Assessment Roll and Order Assessment August 2025
Hearings
Neighborhood Meeting #4 (Assessment Information) August 2025
City Council Meeting | Assessment Hearing and Adopt Assessment Roll September 2025
Complete Construction September 2025
Assessments Certified to Ramsey CountyNovember 2025
Attachments:
1. Resolution Ordering Improvements
2. Project Location Map
3. Public Hearing Presentation
Council Packet Page Number 79 of 105
H1, Attachment 1
RESOLUTION
ORDERING IMPROVEMENT
City Project 24-12
th
WHEREAS, a resolution of the City Council adopted January 27, 2025, set a date for a
council hearing on the proposed street improvements for the 2025 Maplewood Street
Improvements, City Project 24-12; and
WHEREAS, notice was mailed ten days in advance to property owners and notice of the
th
hearing was published, and the hearing was held on February 24, 2025; at which all persons
desiring to be heard were given an opportunity to be heard on the matter.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota:
1.Such improvement is necessary, cost-effective and feasible as detailed in the
feasibility report.
2.Such improvement is ordered as proposed in the Council resolution adopted on
th
, 2025.
January 27
3.The City Engineer, or his designee, is the designated engineer for this
improvement project and is directed to prepare final plans and specifications.
4.The Finance Director is authorized to make the financial transfers necessary for
the improvement. The proposed financing plan is as follows:
Estimated Project Cost Recovery
Funding Source Total Amount% of Total
General Obligation (G.O.) Improvement Bonds $2,419,941 25%
Street Revitalization Fund $2,451,639 26%
Environmental Utility Fund $1,863,000 20%
Sanitary Sewer Fund $583,400 6%
Water Area Fund (WAC) $133,300 1%
St. Paul Regional Water Services (SPRWS) $771,000 8%
Special Benefit Assessment $1,366,020 14%
Total Estimated Project Funding: $9,588,300 100%
th
Approved this 24 day of February 2025.
Council Packet Page Number 80 of 105
H1, Attachment 2
Council Packet Page Number 81 of 105
H1, Attachment 3
Street
February 24, 2025
Improvements
City Project 24-12
2025 Maplewood
Council Packet Page Number 82 of 105
H1, Attachment 3
Prosperity Road near Frost Avenue
Why These Streets?
4.4 Miles in LengthAverage PCI Rating Ï42/100Prosperity-Hazelwood area lacks curb and gutterSpot replacement of existing curb in South Leg area
¤¤¤¤
Poor pavement conditionConcrete curb and gutterDegraded UtilitiesLack of pedestrian and bicycling facilities on Prosperity Road
¤¤¤¤
Council Packet Page Number 83 of 105
H1, Attachment 3
Council Packet Page Number 84 of 105
H1, Attachment 3
Reclamation on Cope Avenue (2022)
Project Scope ÏPavement Rehabilitation Streets
Pavement reclamationNew asphalt pavementSpot replacement of concrete curbRepairs to storm sewer systemReplace sanitary sewer castingsUpgrades to water mainRestore driveways and boulevards
¤¤¤¤¤¤¤
Council Packet Page Number 85 of 105
H1, Attachment 3
Water main replacement Cope Avenue (2022)
Project Scope ÏFull Reconstruction Streets
Living Streets Policy guides designRemove and replace pavement, aggregate base and poor subgrade soilsNew asphalt pavementNew concrete curb and gutter8Ô trail on west side of Prosperity
RoadUpgrade storm and sanitary sewer systemReplace water main on Hazelwood StreetRestore driveways and boulevards
¤¤¤¤¤¤¤¤
Council Packet Page Number 86 of 105
H1, Attachment 3
2024
Resident Communication
Project Location Map, FAQ Brochure, Assessment InformationDesign updates based on community feedback
¤¤
Project Kickoff LetterÏ August 2024Informational Packet Ï December 2024Neighborhood Meeting #1 Ï December 18 & 19,Released Online Mapping Tool for Resident Feedback - December2024Neighborhood
Meeting #2 Ï February 2025
¤¤¤¤¤
Council Packet Page Number 87 of 105
H1, Attachment 3
Resident Communication
Area residents expressed that concrete curb and gutter was not needed or wanted in the Haller neighborhood.Residential Estate zoning unique to this neighborhoodNo curbing proposed in
Haller areaSome area residents expressed the need to maintain on-street parkingCity sent out survey to gather further inputOn-street parking bays will be provided where possible Some
area residents noted the need for additional street lightingAll project streets will be reviewed to ensure lighting meets City Policy
¤¤¤
¤¤¤¤¤
Concrete curb and gutter in Haller neighborhood Parking on Prosperity RoadStreet Lighting Needs
Council Packet Page Number 88 of 105
H1, Attachment 3
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G.O. Improvement Bonds - $2,419,941Street Revitalization Fund - $2,451,639Environmental Utility Fund - $1,863,000Sanitary Sewer Fund - $583,400W.A.C. Fund - $133,300St. Paul Regional
Water Services - $771,000Special Benefit Assessments - $1,366,020
¤¤¤¤¤¤¤
Project Funding
Council Packet Page Number 89 of 105
H1, Attachment 3
What is a Special Assessment?
Funding source utilized to finance a portion of public improvementsMaximum rates set by City Council on a yearly basis.Independent appraisal firm hired to determine benefit received
by properties.Per Minnesota State Statute 429 the assessment amount cannot be more than the direct benefit to the property.
¤¤¤¤
Council Packet Page Number 90 of 105
H1, Attachment 3
Special Assessment
Assessment amountPayment optionsDeferral optionsRight to object
¤¤¤¤
Residents will be mailed an official assessment noticeNeighborhood meeting in the summer of 2025 to cover assessments
¤¤
Assessment Hearing Ï September 2025Prior to the Assessment Hearing
¤¤
Council Packet Page Number 91 of 105
H1, Attachment 3
Ï September 2025
Ï February 24, 2025
Tentative Project Schedule
Council Receives Feasibility Study Ï January 27, 2025Neighborhood Meeting #2 Ï February 2025Public HearingAward of Contract Ï April 2025 Neighborhood Meeting #3 Ï May 2025Construction
Timeline Ï June to November 2025Assessment Hearing
¤¤¤¤¤¤¤
Council Packet Page Number 92 of 105
H1, Attachment 3
Recommendation
Hold a Public HearingApprove Resolution Ordering the Improvement for the 2025Maplewood Street Improvements, City Project 24-12 (Fouraffirmative votes are required to approve this resolution).
¤¤
Council Packet Page Number 93 of 105
THIS PAGE IS INTENTIONALLY LEFT BLANK
Council Packet Page Number 94 of 105
For the permanent record:
Meeting Date: 2/24/2025
Agenda Item H1, Additional Attachment
I1
CITY COUNCILSTAFF REPORT
Meeting Date February 24, 2025
REPORT TO:Michael Sable, City Manager
REPORT FROM: Andrea Sindt, City Clerk
Christine Evans, Deputy City Clerk
PRESENTER:Andrea Sindt, City Clerk
AGENDA ITEM: 2024 Alcohol Compliance Failures
Action Requested:MotionDiscussionPublic Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The Maplewood Police Department conducts alcohol compliance checks on all liquor license
holders in the city at least once a year. The most recent checks occurred on November 7 &
December 14, 2024 and resulted in two first-time failures out of the 53 establishments. In each
instance, an employee sold alcohol to an underage buyer. Criminal complaints were issued to the
employees for the offenses, which have been or will be prosecuted. In addition, the city council may
impose civil penalties on the businesses where the compliance failures occurred.
Recommended Action:
Motion to approve the compliance failure penalties as proposed by staff.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community Inclusiveness Financial& Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
MN §340a.415 authorizes cities to suspend or revoke a license, or impose a civil penalty of up to
$2,000 for each violation of state statute or city ordinance regulating alcohol.
Background
Although heard at the February 10, 2025 council meeting, council moved to continue the item to the
February 24, 2025 meeting as no representation of the establishment with the failure was present.
Representation of Crooked Pint Ale House has confirmed they will be present.
Council Packet Page Number 95 of 105
I1
Alcohol compliance checks have beenregularly conducted since 2000.In the past,city councils
have opted to not establish strict guidelines for penalties on the basis that compliance failure
situations differ, and therefore may warrant varied penalties.
While the City does not have specified fines for alcohol compliance failures, past practice has been
to adhere to the following guidelines for imposing penalties which occur within five years of each
other: $500 for the first offense, $1,000 for the second offense, and $2,000 for the third offense. In
addition, and depending on the nature of the failure or proximity of multiple failures in relation to
each other, suspension or possible revocation of the license may also be imposed.
Although two businesses sold to the underage buyer, one of the businesses has since closed.
The remaining business has been notified of the proposed civil penalty against them and were
notified that a representative from the business is required to attend the February 10, 2025 City
Council meeting.
2024 Alcohol Compliance Failures
Business Name – Address Compliance Date Staff Proposed Fine
Crooked Pint Ale House - 1734 Adolphus Street 11/7/2024 $500.00
TGI Fridays - 3087 White Bear Avenue 11/7/2024 $0
Business Closed, no fine
proposed
Attachments
None
Council Packet Page Number 96 of 105
J1
CITY COUNCIL STAFF REPORT
Meeting Date February 24, 2025
REPORT TO: Michael Sable, City Manager
REPORT FROM: Danette Parr, Community Development Director
PRESENTER:Danette Parr, Community Development Director
AGENDA ITEM: Contract for Demolition, 1279 Ripley Avenue East
Action Requested:MotionDiscussionPublic Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
In 2024 the City Council ordered the abatement of a hazardous building and public nuisance
conditions at 1279 Ripley Avenue East. In preparation for the demolition of the hazardous structure,
an asbestos report was completed, and quotes were sought. Approving the contract will allow for
the demolition and mitigation of hazardous conditions.
Recommended Action:
Motion to approve a contract with Kevitt Companies for the demolition of 1279 Ripley Avenue East
and authorize the City Manager and Mayor to sign the contract.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Statutory and city code provisions
authorize the city to recover enforcement and demolition costs via special assessments against the
property.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
Code enforcement is a key function of city services, and the use of abatement is a tool to compel
compliance and remove unsafe nuisance structures.
Background:
The single-family dwelling at 1279 Ripley Avenue East has been the subject of numerous code
violations over the years. Throughout this time, numerous attempts were made to have the
substandard conditions remedied. The structure eventually became unoccupied and continued to
decline. In February of 2024 staff inspected the inside and the surrounding grounds. Based on the
Council Packet Page Number 97 of 105
J1
findings of that inspection, staff and our city attorney believed the property and the structure to be
hazardous, unsafe and a public nuisance under state law and city code.
In July of 2024 the City Council approved a resolution ordering the abatement of a hazardous
building and public nuisance conditions at 1279 Ripley Avenue East. It was determined that the
most suitable way to restore the property to a safe, sanitary, and code-compliant condition was to
have the structure removed and the site restored. Since all necessary legal considerations have
been completed, the city sought two bids to carry out this work. The lowest qualified bid was offered
by Kevitt Companies in the amount of $32,900 and includes the mitigation of asbestos within the
structure.
Attachments:
1.Contract for Demolition of 1279 Ripley Avenue East
Council Packet Page Number 98 of 105
J1, Attachment 1
AGREEMENT FOR DEMOLITION AND SITE RESTORATION SERVICES
This Agreement for Demolition and Site Restoration Services (the “Agreement”) is made this
___ day of _____________, 2025 by and between the city of Maplewood, a Minnesota municipal
corporation (the “City”), and Kevitt Companies (the “Contractor”).
I.SERVICES; CONTRACTOR REPRESENTATIONS.
A.T
he Contractor agrees to perform, in accordance with this Agreement, all work
s
asociated with the demolition and removal of the hazardous structure located at 1279 Ripley Avenue
East, Maplewood, Minnesota (the “Property”) and all associated site restoration work, including,
without limitation, all items expressly listed in the Contractor’s proposal (the “Proposal”) attached
hereto as Exhibit A (collectively, the “Services”). The Proposal is incorporated into this Agreement
as if fully set forth herein; provided, however, that in the event of any conflict between this Agreement
and the Proposal, this Agreement shall control.
B.Following a written notice to proceed from the City, the Contractor will perform the
Services required herein. Such Services will begin on a date mutually agreed upon by the City and the
Contractor. Notwithstanding the foregoing, and unless caused by any unforeseen circumstances or
events outside of the Contractor’s control, all Services must be completed by the Contractor within 60
days of the City’s written notice to proceed.
C.Execution of this Agreement by the Contractor is a representation that the Contractor
has visited the Property, is familiar with local conditions under which the Services are to be performed,
and correlated its personal observations with the requirements of this Agreement. The Contractor
further represents that it is thoroughly familiar with the nature, location, and character of the general
area in which the Services are to be performed, including, without limitation, the type and quantity of
all necessary equipment, materials, supplies, tools, and labor needed to complete the Services in the
manner and within the costs and time frame required by this Agreement. Further, the Contractor
recognizes the degree of care required with respect to the safety and protection of individuals and
property on and near the Property and the cleanliness of the Property.
D.The Contractor shall supervise and direct the work related to all Services using the
Contractor’s best skill and attention. The Contractor shall be solely responsible for and have control
over the means, methods, techniques, sequences, and procedures, and for coordinating all portions of
the Services required under this Agreement. All Services and work performed by the Contractor under
this Agreement shall be provided in a manner consistent with the level of care and skill ordinarily
exercised by professional contractors currently providing similar services.
II.COMPLETION AND FINAL INSPECTION; PAYMENT.
A.Upon receipt of notice from the Contractor that the Services have been completed in
accordance herewith and the Property is ready for final inspection and approval, the City shall perform
such inspections that it deems reasonably necessary and, only when it deems the work as acceptable
and the Services fully performed, it shall make final payment to the Contractor in the amount provided
in subsection II.B below. Acceptance of final payment by the Contractor shall constitute a waiver of
claims against the City for the work performed hereunder.
Council Packet Page Number 99 of 105
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B.Following the satisfactory completion of the Services, the City will pay the Contractor
$32,900 (the “Fee”), as provided in the Proposal. The Fee includes all work to be performed by the
Contractor, including all associated expenses expected to be incurred by the Contractor in carrying out
the Services, and the City shall not be responsible for payment of additional money or for any
additional work performed by the Contractor that is not expressly required or authorized herein. For
the avoidance of doubt, this is a lump sum contract, and change orders for additional payment will not
be granted as a result of the Contractor under-estimating quantities of material(s), supplies, equipment,
or work hours needed to complete the Services. The City may withhold payment to the Contractor in
whole or in part to the extent reasonably necessary to protect it from loss because of: (i) defective work
not remedied; (ii) failure of the Contractor to make payments to subcontractors or for labor, materials,
or equipment; or (iii) persistent failure by the Contractor to carry out the work and Services in
accordance with this Agreement.
III.TERM OF AGREEMENT; TERMINATION.
This Agreement shall terminate upon completion of all Services by the Contractor and the
Contractor’s acceptance of final payment of the Fee, as contemplated in section II above. Additionally,
the City may terminate this Agreement at any time for any reason or no reason at all by providing the
Contractor with written notice of immediate termination. The parties may also, by mutual written
agreement, terminate this Agreement at any time. In the event of termination, the Contractor shall be
paid for any work actually completed prior to the date of termination, and the provisions in sections IV,
V, and VII of this Agreement shall survive termination.
IV.INDEPENDENT CONTRACTOR.
All Services provided pursuant to this Agreement shall be provided by the Contractor as an
independent contractor and not as an employee of the City for any purpose. Any and all officers,
employees, subcontractors, and agents of the Contractor, or any other person engaged by the Contractor
in the performance of work or Services pursuant to this Agreement, shall not be considered employees
of the City. Any and all actions which arise as a consequence of any act or omission on the part of the
Contractor, its officers, employees, subcontractors, or agents, or other persons engaged by the
Contractor in the performance of work or Services pursuant to this Agreement, shall not be the
obligation or responsibility of the City. The Contractor, its officers, employees, subcontractors, or
agents shall not be entitled to any of the rights, privileges, or benefits of the City’s employees, except
as otherwise stated herein.
V.INDEMNIFICATION.
The Contractor, and any and all officers, employees, subcontractors, and agents of the
Contractor, or any other person engaged by the Contractor in the performance of work or Services
pursuant to this Agreement, hereby agrees to indemnify, defend, and hold harmless the City and its
officials, employees, contractors and agents from any loss, claim, liability, and expense (including
reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part,
on any negligent act or omission by the Contractor, its officers, employees, subcontractors, and agents, or
any other person engaged by the Contractor in the performance of work or Services pursuant to this
Agreement. In no event shall the City be liable to the Contractor for consequential, incidental, indirect,
special, or punitive damages. Nothing contained herein shall be deemed a waiver by the City of any
liability limits that it is duly afforded under law.
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VI.INSURANCE.
A.The Contractor agrees to maintain, throughout the term of this Agreement and at its own
expense, any workers’ compensation insurance coverage required by state law. Additionally, the
Contractor also agrees to maintain, throughout the term of this Agreement and at its own expense, general
commercial liability and automobile coverage insuring the Contractor against claims for bodily injury,
death, or property damage arising out of the Contractor’s business activities and its use of automobiles.
Coverage amounts for the general commercial liability policy may not be less than $1,500,000 per
occurrence for bodily injury or death and $1,500,000 per occurrence for property damage, and the
combined single limit for the Contractor’s automobile policy may not be less than $1,000,000.
B.The City shall be named as an additional insured on the general commercial liability and
automobile policies required above. Prior to performing any work under this Agreement, the Contractor
will provide the City with a certificate of insurance showing evidence of the required policies and proof
that the City is named as an additional insured on such policies.
VII.MISCELLANEOUS PROVISIONS.
A.Entire Agreement.
This Agreement shall constitute the entire agreement between the City and the Contractor
regarding the Services on the Property and supersedes any other written or oral agreements between
the City and the Contractor. This Agreement can only be modified in writing signed by the City and
the Contractor.
B.Data Practices Act Compliance.
Data provided, produced or obtained under this Agreement shall be administered in accordance
with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. The Contractor
will immediately report to the City any requests from third parties for information relating to this
Agreement. The Contractor agrees to promptly respond to inquiries from the City concerning data
requests.
C.Audit.
The Contractor shall provide the City with access to any books, documents, papers, and records
which are directly pertinent to the Agreement, for the purpose of making audit, examination, excerpts,
and transcriptions, for six years after final payments and all other pending matters related to this
Agreement are closed.
D.Choice of Law and Venue.
This Agreement shall be governed by and construed in accordance with the laws of Minnesota.
Any disputes, controversies, or claims arising under this Agreement shall be heard in the state or federal
courts in Ramsey County, Minnesota and the parties waive any objections to jurisdiction.
E.No Assignment.
This Agreement may not be assigned by either party.
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F.No Discrimination.
The Contractor agrees not to discriminate in providing products and services under this Agreement
on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard
to public assistance, or religion. Violation of any this section may lead to immediate termination of this
Agreement.
G.Agreement Not Exclusive.
The City retains the right to hire other additional contractors in the City’s sole discretion.
H.Notices.
Notices required hereunder shall be deemed satisfactorily delivered if sent by either United
States certified mail, return receipt requested, or email to the following party representatives or their
successors:
To the City: City of Maplewood
Attn: City Manager
1830 County Rd B E
Maplewood, MN 55109
Email: Michael.Sable@MaplewoodMN.gov
To the Contractor: Kevitt Companies
3335 Pennsylvania Avenue N.
Crystal, MN 55427
Email:
I.Compliance with Laws.
The Contractor shall exercise due care in carrying out all work and Services required hereunder
and shall further comply with any and all applicable federal, state and local laws, rules, ordinances and
regulations while performing such work and Services. This includes, but is certainly not limited to,
securing any and all permits required to perform the Services.
\[signature page to follow\]
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement as of the date first written above.
CITY OF MAPLEWOOD:
By: _____________________________
Marylee Abrams, Mayor
By: _____________________________
Michael Sable, City Manager
CONTRACTOR:
By: ____________________________
Its: ____________________________
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EXHIBIT A
The Proposal
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