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HomeMy WebLinkAbout2025-02-10 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 10, 2025 City Hall, Council Chambers Meeting No. 03-25 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:01 p.m.by Mayor Abrams. Mayor Abrams shared information from recently attended meetings which included: mutual aid use with Allina; immigration executive orders with the Hmong 18 Council; and, Maplewood transit future and funding with the Metropolitan Council and then with Ramsey County. Mayor Abrams also invited Maplewood councilmembers to attend the Ramsey County League of Local Government meet and greet on Thursday. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to council presentations: Grab It Arcade Councilmember Cave moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. January 27, 2025 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the January 27, 2025 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – Mayor Abrams Councilmember Lee Councilmember Juenemann Councilmember Villavicencio Abstain – Councilmember Cave February 10, 2025 City Council Meeting Minutes 1 The motion passed. 2. January 27, 2025 City Council Meeting Minutes Councilmember Lee moved to approve the January 27, 2025 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Abrams Councilmember Lee Councilmember Juenemann Councilmember Villavicencio Abstain – Councilmember Cave The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Grab It Arcade Councilmember Lee shared visiting Grab It Arcade to celebrate their one-year anniversary, thanked them for choosing Maplewood for their small business, and encouraged residents to visit. 3. Community Design Review Board 2024 Annual Report Community Development Director Parr introduced Community Design Review Board Vice Chair Oszman, who gave the report. Councilmember Juenemann moved to approve the Community Design Review Board’s 2024 Annual Report. Seconded by Councilmember Villavicencio Ayes – All The motion passed. 4. Planning Commission 2024 Annual Report Community Development Director Parr introduced Planning Commission Chair Desai, who gave the report. Councilmember Juenemann moved to approve the Planning Commission’s 2024 Annual Report. Seconded by Councilmember Villavicencio Ayes – All February 10, 2025 City Council Meeting Minutes 2 The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Cave moved to approve agenda items G1-G7. Seconded by Councilmember Lee Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 4,352,678.81 Checks # 122604 thru # 122638 dated 1/28/25 $ 1,367,774.12 Checks # 122639 thru # 122663 dated 2/04/25 $ 2,559,452.36 Disbursements via debits to checking account dated 1/20/25 thru 2/02/25 $ 8,279,905.29 Total Accounts Payable PAYROLL $ 950,417.05 Payroll Checks and Direct Deposits dated 1/31/25 $ 950,417.05 Total Payroll $ 9,230,322.34 GRAND TOTAL Seconded by Councilmember Lee Ayes – All The motion passed. 2. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street February 10, 2025 City Council Meeting Minutes 3 Councilmember Cave moved to approve the Local Lawful Gambling permit for Church of the Presentation of the Blessed Virgin Mary on April 5, 2025. Seconded by Councilmember Lee Ayes – All The motion passed. 3. Local Lawful Gambling Permit for Knights of Columbus #4374, 1695 Kennard Street Councilmember Cave moved to approve the Local Lawful Gambling permit for Knights of Columbus #4374 for their event on April 12, 2025. Seconded by Councilmember Lee Ayes – All The motion passed. 4. Gallup Q12 Survey and Professional Services Five Year Contract Councilmember Cave moved to approve a five-year service contract with Gallup for annual Q12 services as well as a service agreement and business subscription. Seconded by Councilmember Lee Ayes – All The motion passed. 5. EAB Wood Waste Disposal Councilmember Cave moved to authorize Hugo Tree Care to dispose of the trees collected and stored in the Public Works yard. Seconded by Councilmember Lee Ayes – All The motion passed. 6. Resolution for Reduction of Retainage on Existing Construction Contract, 2024 Maplewood Street Improvements, City Project 23-08 Councilmember Cave moved to approve the resolution for reduction of retainage on the existing construction contract for the 2024 Maplewood Street Improvements, City Project 23-08. 25-02-2382 REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT 2024 MAPLEWOOD STREET IMPROVEMENTS, CITY PROJECT 23-08 WHEREAS, the City Council of Maplewood, Minnesota has ordered Improvement Project 23-08, 2024 Maplewood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429; and February 10, 2025 City Council Meeting Minutes 4 WHEREAS, the Contractor, Forest Lake Contracting Inc., has completed the majority of the project construction contract work, with only minor punch-list items remaining. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, Minnesota: 1. A reduction in retainage on the construction contract is hereby authorized, at the discretion of the City Engineer, from 5.0% to 2.0%. Seconded by Councilmember Lee Ayes – All The motion passed. 7. Resolution Supporting a Minnesota Department of Employment and Economic Development Demolition Loan Application Councilmember Cave moved to approve the resolution supporting a Minnesota Department of Employment and Economic Development Demolition Loan Application. Resolution25-02-2383 RESOLUTION SUPPORTING A MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT DEMOLITION LOAN APPLICATION WHEREAS the City of Maplewood has approved the Demolition Loan application submitted to the Department of Employment and Economic Development (DEED) on February 3, 2025, by the City of Maplewood for the 1946 English Street site; and WHEREAS the City of Maplewood act as the legal sponsor for the project contained in the Demolition Loan Program application submitted on February 3, 2025, and that Danette Parr, Community Development Director, is hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Maplewood; and WHEREAS the City of Maplewood has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration; and WHEREAS the sources and amounts of the loan repayment and security identified in the application are committed to the project identified and the City of Maplewood has the authority to incur debt by resolution of the board or council authorizing issuance of a bond or note, payable to DEED to repay and secure the loan; and WHEREAS the City of Maplewood has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice; and WHEREAS upon approval of its application by the state, the City of Maplewood may enter into an agreement with the State of Minnesota for the above referenced February 10, 2025 City Council Meeting Minutes 5 project(s), and that the City of Maplewood certifies that it will comply with all applicable laws and regulation as stated in all contract agreements. NOW, THEREFORE BE IT RESOLVED that the Mayor and the Clerk, are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Maplewood on February 10, 2025. Seconded by Councilmember Lee Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. 2024 Alcohol Compliance Failures City Clerk Sindt gave the staff report. Councilmember Lee asked to continue the item due to the absence of a representative from the establishment. City Attorney Batty gave additional information and answered questions of council. Councilmember Lee moved to continue the 2024 alcohol compliance failure penalty until the next meeting on February 24, at 7:00 p.m. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Maplewood Assisted Living, 1744 County Road D East a. Conditional Use Permit Amendment Resolution b. Design Review Resolution Community Development Director Parr gave the presentation. Maixia Vang, with MX Real Estate, LLC addressed council. Councilmember Lee moved to approve the conditional use permit resolution for a PUD amendment for constructing a residential assisted living facility at 1744 County Road D East, subject to certain conditions of approval. 25-02-2384 February 10, 2025 City Council Meeting Minutes 6 CONDITIONAL USE PERMIT RESOLUTION FOR A PUD AMENDMENT BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Mx Real Estate, LLC has requested to amend the Conditional Use Permit that governs the Planned Unit Development (PUD) for the property at 1744 County Road D East. 1.02 The property located at 1744 County Road D East is legally described as: Lot 3, Block 2, Legacy Village of Maplewood, Ramsey County PIN: 032922110005 1.03 The property is part of the Legacy Village Planned Unit Development, approved on July 14, 2003, and designated as a retail/commercial site. The CUP governing the PUD needs to be amended to allow for a residential assisted living facility on the site. Section 2. Standards. 2.01 General Conditional Use Permit Standards. The City Ordinance states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. February 10, 2025 City Council Meeting Minutes 7 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On January 21, 2025, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission allowed everyone to speak and present written statements at the hearing. The Planning Commission recommended that the City Council approve this resolution. 2. On February 10, 2025, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. The use is allowed as long as the provisions of the BC zoning district and conditions outlined here are met. 2. The buildings on the site shall be setback as shown on the site plan approved by the city council, 33 feet from the north lot line. 3. A comprehensive sign plan is approved. The applicant shall submit a sign permit to be reviewed and approved by staff. Pylon signs shall not be allowed. Monument signs may be allowed but shall not exceed 12 feet in height. The base of the monument sign must be landscaped. 4. The architectural character and exterior building materials must be in keeping with the adjacent townhomes and other buildings, if present. 5. Access to the site shall be from the side streets. February 10, 2025 City Council Meeting Minutes 8 6. All ground-mounted and roof-mounted mechanical equipment shall be screened according to the ordinance. 7. Adequate separation, buffering, and screening must be provided for the multifamily residential units from the front doors, parking areas, loading areas, and mechanical equipment of this building. 8. Parking stalls with a width of 9.5 feet are permitted for this site. 9. Applicant must maintain at least 28 parking stalls on site. 10. All construction shall follow the approved plans. The director of community development may approve minor changes. 11. The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 12. The city council shall review this permit in one year. 13. The applicant shall meet the conditions outlined in the design review resolution. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Lee moved to approve the design review resolution for constructing a residential assisted living facility at 1744 County Road D East, subject to certain conditions of approval. 25-02-2385 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 MX Real Estate, LLC has requested approval of a design review to construct a residential assisted living facility on the property. 1.02 The property is located at 1744 County Road D East and is legally described as: Lot 3, Block 2, Legacy Village of Maplewood, Ramsey County PIN: 032922110005 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance requires that the community design review board make the following findings to approve plans: February 10, 2025 City Council Meeting Minutes 9 1. That the design and location of the proposed development and its relationship to neighboring, existing, or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly, and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures, and colors. 2.02 The community design review board reviewed this request on January 21, 2025, and voted to approve it. 2.03 The proposal meets the specific findings for design review approval. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: 1. If the city has not issued a building permit for this project, repeat this review in two years. 2. All fire marshal, city engineer, and building official requirements must be met. 3. Satisfy the requirements in the engineering review by Jon Jarosch, dated January 3, 2025. 4. Satisfy the requirements in the environmental review by Shann Finwall, dated January 9, 2025. 5. The applicant shall obtain all required permits from the Ramsey- Washington Metro Watershed District. 6. The applicant shall obtain a license for the facility from the Minnesota Department of Health and provide a copy to the city. If the facility has a third-party providing food service activities, the applicant shall also obtain a food service license from the city. February 10, 2025 City Council Meeting Minutes 10 7. A comprehensive sign plan is approved. The applicant shall submit a sign permit to be reviewed and approved by staff. Pylon signs shall not be allowed. Monument signs may be allowed but shall not exceed 12 feet in height. The base of the monument sign must be landscaped. 8. The applicant shall install two stop signs at each exit of the parking lot on the property. 9. The applicant shall install a sidewalk along the south, east, and west rights-of-ways. 10. Per city ordinance standards, all mechanical equipment and trash receptacles shall be screened from view of all nearby residential properties. 11. Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Staff must review and approve elevation perspectives of the transformer and generator, showing that both are adequately screened. The elevations must include all enclosure sides and detail the materials and colors. c. Additional details to accompany the lighting plan: a photometric site plan with light levels at the property lines and a description of each luminaire, including the manufacturer’s catalog cuts and drawings. d. An updated landscape plan as outlined in the environmental review. 12. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. February 10, 2025 City Council Meeting Minutes 11 e. Install all required sidewalks and trails. 13. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety, or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 14. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Cave Ayes – All The motion passed. 3. Contract for Demolition, 1830 Howard Street North Community Development Director Parr gave the staff report. City Attorney Batty provided additional information. Councilmember Juenemann moved to approve the contract with Goodmanson Construction for the demolition of 1830 Howard Street North and authorize the Mayor and City Manager to sign the contract. Seconded by Councilmember Cave Ayes – All The motion passed. K. AWARD OF BIDS 1. Moose Lodge Demolition Community Development Director Parr gave the staff report. City Attorney Batty provided additional information. Council discussed the options presented. Councilmember Lee moved to approve the demolition bid of $314,898.75 from Gustafson Excavating for the removal of the building and parking lot at 1946 English Street (Moose Lodge) and authorize the Mayor and City Manager to enter into a contract with a completion date of May 22, 2025. Seconded by Councilmember Cave Ayes – All The motion passed. L. ADJOURNMENT February 10, 2025 City Council Meeting Minutes 12 Mayor Abrams adjourned the meeting at 8:04 p.m. __ Andrea Sindt, City Clerk February 10, 2025 City Council Meeting Minutes 13