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Home My WebLink About2024-11-20 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PM November 20, 2024 City Hall, Council Chambers Meeting is also available on Comcast Ch.16 and streaming via vod.maplewoodmn.gov A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. APPROVAL OF MINUTES 1. October 16, 2024 E. NEW BUSINESS 1. 2025-2029 Capital Improvement Plan 2. Natural Resources 2024 Project Updates F. UNFINISHED BUSINESS 1. Kohlman Park Playground 2. Harvest Park Master Plan Implementation G. VISITOR PRESENTATION H. COMMISSION PRESENTATIONS 1. Climate Mitigation Team Update I. STAFF PRESENTATIONS 1. Parks and Natural Resources Division Updates J. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., October 16, 2024 Wednesday, October 16, 2024 Parks and Recreation Commission Meeting Minutes A. CALL TO ORDER A meeting of the Parks and Recreation Commission was called to order by Chairperson DeMoe at 6:00 p.m. B. ROLL CALL Commissioners Craig Brannon, Commissioner Present Vickie Lee-Her, Commissioner Present Jason DeMoe, Chair Present Terri Mallet, Commissioner Present Monica Barton, Commissioner Present Kimii Porter, Commissioner Absent Staff Audra Robbins, Parks and Recreation Manager Present Student Commission Mallory Present Charlie Present Todd Present Nischal Present C. APPROVAL OF THE AGENDA Audra Robbins requested to table New Business and start with Unfinished Business. Commissioner Mallet made a motion to approve the amended agenda. Seconded by Commissioner Brannon. Ayes – All The motion passed. D. APPROVAL OF MINUTES 1. June 20, 2024 Commissioner Barton made a motion to approve the June 20, 2024 Parks and Recreation Commission minutes. Seconded by Commissioner Lee-Her. Ayes – All Wednesday, October 16, 2024 Parks and Recreation Commission Meeting Minutes The motion passed. E. NEW BUSINESS: TABLED UNTIL NEXT MEETING F. UNFINISHED BUSINESS 1. Kohlman Park Playground Audra Robbins reviewed the Kohlman Park Playground replacement project with the commission including location, community outreach information, and playground plan design options. 2. Park System Master Plan Chapter Review Audra Robbins led the commission in a discussion/review of the first half of Chapter 5 of the Parks System Master Plan. G. VISITOR PRESENTATIONS 1. Kim Schmitt: 1800 Phalen Place Kim voiced her concerns of the future of the Gladstone Savannah and asked if there were plans to change it into a more “active play” park for the apartments across the street. Audra Robbins provided answers to Kim’s questions regarding the management of the open space and stated there is no plans to change the location from its current open space designation. H. COMMISSION PRESENTATIONS I. STAFF PRESENTATIONS 1. Department Updates Audra Robbins updated the commission on the upcoming and recently concluded events/programs and the yearly Buckthorn pickup. Audra and the commission also discussed the success of the Friday Night Fireworks event at Hazelwood. J. ADJOURNMENT Commissioner Brannon made a motion to adjourn. Seconded by Commissioner Lee-Her. Ayes – All The motion passed. The meeting was adjourned at 7:22 p.m. Capital Improvement Plan Discussion 2025‐2029 Parks and Recreation Commission November 20, 2024 E1-1 Capital Improvement Plan Discussion Objectives Ensure projects are in alignment with parks and recreation planning processes. Capital Improvement Plan Process Capital Needs Identification Long Range Strategic Plan Funding Sources Identified Five‐Year CIP Plan Annual Capital Budget CIP Implementation Capital Improvement Plan Financing Vehicles and Equipment Pay‐as‐you‐go (PAYG) Tax exempt lease Building Improvements Building Funds Debt Streets and Infrastructure Debt Franchise Fees Local Government Aid Municipal State Aid Park Improvements Park Dedication Fees Debt Redevelopment Tax Increment Financing Capital Improvement Plan Guiding Principles •Council Priorities •Debt Reduction •Street Improvements •Leverage Local Government Aid (LGA) •Pay-As-You-Go •Sustainability •Economic Development •Balance 2025-2029 Capital Improvement Plan Timeline August 12, 2024 Budget/CIP Discussion #1 August 26, 2024 Budget/CIP Discussion #2 October 17, 2024 Parks & Recreation Commission Meeting November 19, 2024 Planning Commission Meeting December 9, 2024 Adopt 2025 Budget Adopt 2025‐2029 CIP Purpose of the Capital Improvement Plan •Capital Improvement Planning Document for 5 Years •Does not authorize expenditures •Council must authorize each item prior to spending •Adoption Required to Issue Debt to Finance the Projects, § M.S. 475.521 2025–2029 Capital Improvement Plan Summary of CIP Projects by Category Category FY2025 FY2026 FY2027 FY2028 FY2029 Total Building 615,000 250,000 250,000 300,000 300,000 1,715,000 Equipment 2,065,840 1,247,790 2,766,756 1,583,922 1,699,558 9,363,866 Parks 2,050,000 610,000 275,000 325,000 175,000 3,435,000 Redevelopment 100,000 1,100,000 100,000 100,000 100,000 1,500,000 Street 10,862,134 11,647,000 9,460,000 4,970,000 7,520,000 44,459,134 TOTAL $15,692,974 $14,854,790 $12,851,756 $7,278,922 $9,794,558 $60,473,000 2025-2029 Street CIP Plans •Proposed CIP Miles for 2025-2029 •14.78 Miles of Proposed Street Construction •10.95% of City Streets •Spot Paving •Temporary Fix Until a CIP Project is Implemented •Provide Relief and Increased Level of Service •Recommend $80,000/year from the SRF Fund •Add Annual Spot Paving to Pavement Management Practices 2025 Street CIP Projects •Area A: •South Leg Area Streets •2.85 Miles •Average PCI: 43/100 •Area B: •Prosperity Road and Hazelwood Street •1.27 Miles •Average PCI: 38/100 Total Cost for 2025 Street Improvements = $9,040,000 Total Miles of 2025 Street Improvements = 4.12 Other Major Projects 2025-2029 •Gladstone Redevelopment •Housing Replacement Program •Ramsey County Rice Street Improvements •Ramsey County Larpenteur Avenue Improvements •Ramsey County Beam Avenue Pavement Preservation •Park Upgrades •Nature Center Improvements •Facility Upgrades •Lift Station Upgrades •White Bear Ave/Larpenteur (Ramsey County) 2025 Park Projects •Hazelwood Park - $550,000 •Creation and implementation of the Hazelwood Park Master Plan. •Key features will include a new playground, upgraded parking, natural resources restoration, field enhancements, picnic shelter/community gathering facility with restrooms. •Funding Source: Park Improvement Fund •Lake Links Trail Boardwalk - $215,000 •The boardwalk has reached the end of its useful life. •Joint project with another city. •Staff will be pursuing grant opportunities to reduce the costs. •Funding Source: Park Improvement Fund •Maplewood Nature Center Improvements - $300,000 •Boardwalk Replacement •Funding Source: Park Improvement Fund •Open Space Improvements - $25,000 •Adding trails where appropriate. •Restoring sites to native vegetation. •Funding Source: Park Improvement Fund 2025 Park Projects •Park Maintenance & Reinvestment - $1,000,000 •Funding will go towards Hazelwood and Harvest parks. •Likely to include items such as field upgrades, shelters, trails, playgrounds, parking, and new amenities. •Funding Source: G.O. Bonds •Park Upgrades to Existing Parks - $150,000 •Identified by our Parks System Master Plan. •"Taking care of what we have.“ •Updating and/or replacing basketball and tennis courts, fields, fences, pickelball courts, and aging playgrounds •Funding Source: Capital Improvement Fund •Solar Panels and Electric Vehicle Charging Station for Wakefield Building – Up to $100,000 •Help the City meet its Climate and Energy Goals. •Funding Source: Capital Improvement Fund Parks and Recreation Commission Considerations •Do the Projects Conform with the Parks and Open Space Master Plan? Questions? E1-2 Shown with Revolution Spinner UPDATED PREFERRED PLAN Maplewood Parks and Recreation July 15, 2024 Key A U14-Adult Soccer Field (3) B U10 or U12 Soccer Field (9) C Playground (1) D Open Play + Volleyball Area Picnic Table Bench Light Adult Exercise Equipment 0 200 400 800 Feet N B B B B A A A B B B C D D B B Existing Parking Lot Picnic Shelter (25 Person Capacity) Picnic Shelter (25 Person Capacity) with Bench Swings +Small Play Features Existing BaskteballCourt Pickleball Courts (6) Bocce Ball Courts + Other Lawn Games Gazebo (25 Person Capacity) Prairie + PollinatorDemonstration Area Picnic Shelter with Restrooms + Storage Space Playground Moved withAdded Tree Buffer Picnic Shelter(25 Person Capacity) Picnic Shelter with Restrooms (25 Person Capacity) Active Area (bike or skate) Parking Lot (40 Stalls) Twin Cities Bible Church Harmony Gardens Senior Living Harvest Garden Sextant Ave E Brooks Ave E Gervais AveGervais Ave N B a r c l a y S t Ninja WarriorFitnessMornings Ages 2-9 Soccer Mornings Ages 2-9 Mornings Ages 2-9 Basketball Full details: maplewoodmn.gov/2068 Scholarships available for all classes/camps Register at Maplewood.RevSports.org Questions: info@RevSports.org or (612) 234-7782 RevSports - Fall Classes Session 8: September 7, 14, 21, 28 Session 9: October 12, 26, November 2, 9 Session 10: November 16, 23, December 7, 14 SATURDAYS Ninja WarriorFitnessEvenings Ages 2-9 Baseball Evenings Ages 2-9 Evenings Ages 4-11 Flag Football Evenings Ages 6-14 Volleyball Full details: maplewoodmn.gov/2068 Scholarships available for all classes/camps Register at Maplewood.RevSports.org Questions: info@RevSports.org or (612) 234-7782 RevSports - Fall Classes Session 9: September 12, 19, 26, October 3 Session 10: October 10, 24 November 7, 14 Session 11: November 21, December 5, 12, 19 THURSDAYS