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Home My WebLink About2025-01-27 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 27, 2025 City Hall, Council Chambers Meeting No. 02-25 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:03 p.m.by Mayor Abrams. Mayor Abrams spoke about the Meritorious Service and Life Saving Awards being presented this evening and commended our Fire & EMS staff for their work and assistance with other communities. B. PLEDGE OF ALLEGIANCE Piper and Leo Mainka led the council in the pledge of allegiance. C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Absent Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Lee moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. January 13, 2025 City Council Meeting Minutes Councilmember Lee moved to approve the January 13, 2025 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. January 27, 2025 City Council Meeting Minutes 1 2. Council Presentations None 3. Meritorious Service and Life Saving Awards for Fire Department Personnel Fire & EMS Chief Mondor gave a recap of the fire and lifesaving actions taken by staff while responding to a call that took place in Vadnais Heights. Fire & EMS Chief Mondor presented the Meritorious Service and Life Saving Award to Fire Captain/Paramedic Brad McGee, Firefighter/Paramedics Emma Johnson, Wendy Mainka, and Nick Cook, for actions taken to rescue and perform lifesaving measures for two children trapped in a dwelling fire on November 2, 2024. No action required. 4. Resolution Accepting Donation from Susan Forrest Public Works Director Love have the staff report. Councilmember Lee read the letter submitted by Susan Forrest. Councilmember Juenemann moved to approve the resolution accepting the donation made by Susan Forrest. 25-01-2380 EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD PUBLIC WORKS DEPARTMENT WHEREAS, Susan Forrest, a resident of the City of Maplewood, has presented to the Maplewood Public Works Department a donation in the amount of $70.00 in the form of a gift card to the Green Mill Restaurant; and WHEREAS, this donation is intended for appreciation of tree removal work completed within a City of Maplewood storm sewer easement adjacent to her property; and WHEREAS, the Maplewood City Council is appreciative of the donation. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be used to purchase lunch for the Public Works Department staff. Seconded by Councilmember Lee Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember January 27, 2025 City Council Meeting Minutes 2 requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Juenemann moved to approve agenda items G1-G5. Seconded by Councilmember Lee Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 161,377.10 Checks # 122513 thru # 122551 dated 1/14/25 $ 232,558.11 Checks # 122552 thru # 122603 dated 1/21/25 $ 505,413.63 Disbursements via debits to checking account dated 1/06/25 thru 1/19/25 $ 899,348.84 Total Accounts Payable PAYROLL $ 950,417.05 Payroll Checks and Direct Deposits dated 1/17/25 $ 950,417.05 Total Payroll $ 1,849,765.89 GRAND TOTAL Seconded by Councilmember Lee Ayes – All The motion passed. 2. Audit Engagement Agreement with BerganKDV Councilmember Juenemann moved to approve the audit engagement agreement with BerganKDV for the 2024 financial audit. Seconded by Councilmember Lee Ayes – All The motion passed. January 27, 2025 City Council Meeting Minutes 3 3. Purchase of Four Marked Squads and One Unmarked Squad Councilmember Juenemann moved to approve the purchase of five new police vehicles. Seconded by Councilmember Lee Ayes – All The motion passed. 4. Trunk Highway 61 Frontage Road Turnback, City Project 04-25 Councilmember Juenemann moved to approve the turnback of the Trunk Highway 61 frontage road property to the adjacent property owners on the east side of Trunk Highway 61 south of Interstate 694 and direct the Mayor and City Manager to sign the three quit claim deeds. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember Lee Ayes – All The motion passed. 5. Purchase of Fire Radios Councilmember Juenemann moved to approve the purchase of fire radios. Seconded by Councilmember Lee Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for a Public Hearing for 2025 Maplewood Street Improvements, City Project 24-12 Public Works Director Love gave the presentation and answered questions of council. Councilmember Juenemann moved to approve the resolution accepting the feasibility report, authorizing the preparation of plans and specifications, and calling for a public hearing at 7:00 p.m. on February 24, 2025 for the 2025 Maplewood Street Improvements, City Project 24-12. January 27, 2025 City Council Meeting Minutes 4 25-01-2381 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to a resolution of the council adopted August 12th, 2024, a feasibility report has been prepared by the City Engineering Division with reference to the improvement project, 2025 Maplewood Street Improvements, City Project 24-12, and this report was received by the Council on January 27th, 2025; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, Minnesota: 1. The City Council will consider the 2025 Maplewood Street Improvements, City Project 24-12 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total project cost of $9,588,300. 2. The City Engineer, or their designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $9,588,300 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $2,419,941 25% Street Revitalization Fund $2,451,639 26% Environmental Utility Fund $1,863,000 20% Sanitary Sewer Fund $583,400 6% Water Area Fund (WAC) $133,300 1% St. Paul Regional Water Services (SPRWS) $771,000 8% Special Benefit Assessment $1,366,020 14% Total Estimated Project Funding: $9,588,300 100% 4. A public hearing shall be held on such proposed improvement on the 24th day of February, 2025 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Villavicencio Ayes – All The motion passed. January 27, 2025 City Council Meeting Minutes 5 K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:32 p.m. Andrea Sindt, City Clerk January 27, 2025 City Council Meeting Minutes 6