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Home My WebLink About2025-01-27 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 27, 2025 City Hall, Council Chambers Meeting No. 02-25 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. January 13, 2025 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Meritorious Service and Life Saving Awards for Fire Department Personnel 4. Resolution Accepting Donation from Susan Forrest G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Audit Engagement Agreement with BerganKDV 3. Purchase of Four Marked Squads and One Unmarked Squad 4. Trunk Highway 61 Frontage Road Turnback, City Project 04-25 5. Purchase of Fire Radios H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for a Public Hearing for 2025 Maplewood Street Improvements, City Project 24-12 K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January13, 2025 City Hall, Council Chambers Meeting No. 01-25 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:00p.m.byMayor Abrams. 1.Oath of Office City Clerk Sindt administered the oath of office for Councilmember Caveand Councilmember Villavicencio. Mayor Abrams shared celebrating the holidays with the Pentecostal Church at a worship service, the Yang clan celebrating Hmong New Year, and the Karen community celebrating the New Year. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA CouncilmemberCavemoved to approve theagenda as submitted. Seconded by Councilmember JuenemannAyes – All The motion passed. E.APPROVAL OF MINUTES 1.December 9, 2024 City CouncilMeeting Minutes CouncilmemberLeemoved to approve the December 9, 2024 City Council Meeting Minutes assubmitted. Seconded by CouncilmemberJuenemannAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations January13, 2025 City Council Meeting Minutes 1 Council Packet Page Number 1 of 177 E1 a.Council Calendar Update City ManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations None 3.2025 City Council Appointments to Boards, Commissions and Miscellaneous Groups Mayor Abramsintroduced the agenda item. CouncilmemberLee moved to approve the 2025 City Council appointments to boards, commissions and miscellaneous groups. Appointment2024 Appointments 2025 Appointments Acting Mayor*Councilmember LeeCouncilmember Juenemann Auditor Contact Mayor AbramsMayor Abrams Councilmember JuenemannCouncilmember Juenemann Century Avenue Coalition Councilmember LeeCouncilmember Lee Councilmember Villavicencio (ALT)Councilmember Villavicencio (ALT) Community Design Review Board Councilmember LeeCouncilmember Lee Mike Martin (SL)Mike Martin (SL) Data Request Officials: Responsible Authority/Data Compliance Official Andrea SindtAndrea Sindt City Personnel Designee Terrie RameauxNancy Steele City Law Enforcement Designee Brian BierdemanBrian Bierdeman Development Committee Mayor AbramsMayor Abrams Councilmember CaveCouncilmember Villavicencio Environment & Natural Councilmember JuenemannCouncilmember Juenemann Resources Commission Shann Finwall (SL)Shann Finwall (SL) Gold Line Partners - CMC Councilmember Cave Councilmember Cave Mayor Abrams (ALT)Mayor Abrams (ALT) Gold Line BRT – PAC Councilmember CaveCouncilmember Cave Steve Love (ALT)Steve Love (ALT) Heading Home Ramsey Councilmember VillavicencioCouncilmember Villavicencio Heritage Preservation Commission Councilmember VillavicencioCouncilmember Lee Joe Sheeran (SL)Joe Sheeran (SL) January13, 2025 City Council Meeting Minutes 2 Council Packet Page Number 2 of 177 E1 Maplewood Communications Mayor AbramsMayor Abrams Councilmember Lee(ALT)Councilmember Villavicencio (ALT) Maplewood Green Team Councilmember JuenemannCouncilmember Juenemann Shann Finwall (SL)Shann Finwall (SL) Parks & Recreation Councilmember VillavicencioCouncilmember Villavicencio Commission Audra Robbins (SL)Audra Robbins (SL) Planning Commission CouncilmemberLeeCouncilmemberLee Mike Martin (SL)Mike Martin (SL) Ramsey County Dispatch Councilmember JuenemannCouncilmember Juenemann Policy Committee Mayor Abrams (ALT)Mayor Abrams (ALT) Ramsey County League Mayor AbramsMayor Abrams of Local Governments Councilmember Villavicencio (ALT)Councilmember Villavicencio (ALT) Regional Mayors Mayor AbramsMayor Abrams Rice/Larpenteur Project Mayor AbramsMayor Abrams Councilmember Cave (ALT)Councilmember Cave(ALT) Shann Finwall (SL)Shann Finwall (SL) St. Paul Regional Water Services Councilmember CaveCouncilmember Cave Board of Water Commissioners Michael Sable (ALT)Michael Sable (ALT) Suburban Area Chamber Michael SableMichael Sable of Commerce Mayor Abrams (REP)Mayor Abrams (REP) Councilmember Cave (REP)Councilmember Cave(REP) Suburban Rate Authority Steve LoveSteve Love Seconded by Councilmember Cave Ayes – All The motion passed. 4.Resolution of Appreciation for Calvary Church Public Safety Director Bierdeman gave the staff report. On behalf of the Multi-Cultural Advisor Committee, Councilmember Lee thanked Calvary Church. Mayor Abrams read the resolution. emoved to approve the Resolution of Appreciation for Calvary CouncilmemberCav Church. 25-01-2375 RESOLUTION OF APPRECIATION WHEREAS, Calvary Church has been a generous partner to the City of Maplewood and the Public Safety Department; and January13, 2025 City Council Meeting Minutes 3 Council Packet Page Number 3 of 177 E1 WHEREAS, Calvary Church has freely given of their time and resources, without compensation, for the betterment of the citizens of the City of Maplewood; and WHEREAS, Calvary Church has shown dedication and commitment to active engagement as a community partner and has consistently contributed to efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Calvary Church is hereby extended our gratitude and appreciation for their kindness and generosity Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 5.Resolution Accepting Donation from Schmelz Countryside Volkswagen Public Safety Director Bierdeman gave the staff report. CouncilmemberJuenemannmoved toapprove the resolution accepting the donation made by Schmelz Countryside Volkswagen. 25-01-2376 RESOLUTION EXPRESSING ACCEPTANCE OF ANDAPPRECIATION OF A DONATION TO THE MAPLEWOODPUBLIC SAFETY DEPARTMENT WHEREAS, Schmelz Countryside has presented to the Maplewood Public Safety Department a donation in the amount of $3,000.00; and WHEREAS, this donation is intended for the purpose to benefit the Department; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Schmelz Countryside Volkswagen for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged with gratitude; and 2.The donation will be appropriated for the Public Safety Department as designated; and 3.The appropriate budget adjustments be made Seconded by Councilmember LeeAyes – All The motion passed. January13, 2025 City Council Meeting Minutes 4 Council Packet Page Number 4 of 177 E1 6.Resolution of Appreciation for Emma Broadnax, Environmental and Natural Resources Commission Public Works Director Love gave the staff report. Councilmember Juenemann read the resolution. Emma Broadnax addressed the council and expressed thanks. CouncilmemberJuenemannmoved to approve a Resolution of Appreciation for Emma Broadnax, Environmental and Natural Resources Commission. 25-01-2377 RESOLUTION OF APPRECIATIONFOR EMMA BROADNAX WHEREAS, Emma Broadnax has been a member of the Maplewood Environmental and Natural Resources Commission for three years, serving from October 25, 2021, to September 30, 2024. Ms. Broadnax has served faithfully in those capacities; and WHEREAS, during her term on the Environmental and Natural Resources Commission, Ms. Broadnax helped guide City environmental ordinances and policies including: Green Building Code, Climate Mitigation Planning process, Renewable Energy Ordinance, Climate Adaptation Plan Implementation Strategies, Mississippi River Critical Area Ordinance; and WHEREAS, the Environmental and Natural Resources Commission and City Council have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Broadnax has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Broadnax has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Emma Broadnax is hereby extended our gratitude and appreciation for her dedicated service. Seconded by Councilmember CaveAyes – All The motion passed. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G4 & G5 were highlighted. CouncilmemberLeemoved toapprove agenda items G1-G9. January13, 2025 City Council Meeting Minutes 5 Council Packet Page Number 5 of 177 E1 Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 1.Approval of Claims CouncilmemberLeemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,061,235.78 Checks # 122351 thru # 122395 dated 12/10/24 $ 420,616.34 Checks # 122396 thru # 122436 dated 12/17/24 $ 747,170.94 Checks # 122437 thru # 122476 dated 12/24/24 $ 512,116.59 Checks # 122477 thru # 122498 dated 12/31/24 $ 763,135.01 Checks # 122499 thru # 122505 dated 1/3/25 $ 30,693.04 Checks # 122506 thru # 122512 dated 1/7/25 $ 1,350,826.58 Disbursements via debits to checking account dated 12/02/24 thru 1/05/25 $ 4,885,794.28 Total Accounts Payable PAYROLL $ 824,862.66 Payroll Checks and Direct Deposits dated 12/06/24 $ 760,985.61 Payroll Checks and Direct Deposits dated 12/20/24 $ 762,053.33 Payroll Checks and Direct Deposits dated 1/03/25 $ 2,347,901.60 Total Payroll $ 7,233,695.88 GRAND TOTAL January13, 2025 City Council Meeting Minutes 6 Council Packet Page Number 6 of 177 E1 Seconded by Councilmember JuenemannAyes – All The motion passed. 2.Resolution Designating Depositories for City Funds CouncilmemberLeemoved to approve theResolution Designating Depositories for City Funds. 25-01-2378 RESOLUTIONDESIGNATING DEPOSITORIES FOR CITY FUNDS BE IT RESOLVED,that the following be and hereby are selected as depositories for deposits and investments of the City of Maplewood: Premier Bank Wells Fargo Bank US Bank 4M Fund/PMA RBC Oppenheimer TD Ameritrade BE IT FURTHER RESOLVED that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED that any funds in the above depositories may be withdrawn and electronically transferred to any other depository of the city by the request of the finance director or his/her designee. BE ITFURTHER RESOLVED that these depository designations are effective until December 31, 2025. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 3.Resolution Designating the Official Newspaper for 2025 CouncilmemberLeemoved to approve the resolution designating the Twin Cities Pioneer Press as the city of Maplewood’s official legal newspaper for 2025. 25-01-2379 RESOLUTION DESIGNATION OF OFFICIAL LEGAL NEWSPAPER FOR 2025 WHEREAS,the City Council is required by Minn. Stat. 412.831 to annually designate a legal newspaper to serve as its official newspaper for published ordinances, legal notices and other items requiring publication by law; and January13, 2025 City Council Meeting Minutes 7 Council Packet Page Number 7 of 177 E1 WHEREAS, the Twin Cities Pioneer Press is a legal newspaper of general circulation in Maplewood; and WHEREAS, the Twin Cities Pioneer Press meets all criteria set forth by Minn. Stat. 331A to be a qualified newspaper. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood, Minnesota, hereby designates the Twin Cities Pioneer Press as its official legal newspaper for 2025. Seconded by CouncilmemberJuenemannAyes – All The motion passed. 4.2025 SCORE Funding Grant Application CouncilmemberLee moved to approve the 2025 SCORE Grant Application. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 5.Memorandum of Understanding for 2025 Pond Cleaning/Dredging Project, City Project 24-20 CouncilmemberLeemoved to approve the memorandum of understanding, with Ramsey-Washington Metro Watershed District, for the 2025 Pond Cleaning/Dredging Project, City Project 24-20 and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 6.Ramsey County Cooperative Agreement for Right of Way Acquisition for County Road D Improvements, City Project 22-28 CouncilmemberLee moved to approve the cooperative agreement, with Ramsey County, for right of way acquisition for the County Road D Improvements Project, City Project 24-20 and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember JuenemannAyes – All The motion passed. 7.Payment for CentralSquare Yearly Maintenance Support oved to approve payment for CentralSquareyearly maintenance CouncilmemberLeem support. January13, 2025 City Council Meeting Minutes 8 Council Packet Page Number 8 of 177 E1 Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 8.Payment for Axon Fleet Councilmember Leemoved to approve payment for Axon Fleet. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. 9.Authorization to Purchase Police Radios oved to approve the purchase of police radios. CouncilmemberLeem Seconded by CouncilmemberJuenemannAyes – All The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS 1.2025 Legislative Program City Manager Sable gave the staff report and outlined the priorities. The council offered additional ideas. Councilmember Junemannmoved toadopt the 2025 Legislative Program. Seconded by Councilmember CaveAyes – All The motion passed. J.NEW BUSINESS None K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abramsadjourned the meeting at7:34p.m. January13, 2025 City Council Meeting Minutes 9 Council Packet Page Number 9 of 177 F1a CITY COUNCIL STAFF REPORT Meeting Date January 27, 2025 REPORT TO: City Council REPORT FROM: Michael Sable, City Manage r PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: February 10: EDA/Council Workshop: Economic Development Strategy Work Session Î 5 pm February 24: Workshop: YMCA of the North Discussion Î 6 pm March 10: EDA/Council Workshop: Economic Development Strategy Work Session - 5 pm March 24: Workshop: Police Staffing Study Results Î 5 pm Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Discuss option of permanently moving City fireworks event to fall 2.Transit Discussion 3.Emerald Ash Borer Annual Update 4.Discuss Charitable Gambling Policy Council Packet Page Number 10 of 177 F3 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Mondor, Fire and EMS Chief PRESENTER:Michael Mondor, Fire and EMS Chief AGENDA ITEM: Meritorious Service and Life Saving Awards for Fire Department Personnel Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Fire Captain/Paramedic Brad McGee and Firefighter/Paramedics Emma Johnson, Nick Cook and Wendy Mainka demonstrated extreme bravery and professionalism when responding to a townhouse fire, where they rescued two young children. They will be presented with the department’s Meritorious Service and Life Saving Awards. Recommended Action: No action is required. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Background: nd On November 2, 2024, the Maplewood Fire Department was dispatched to the 1000 block of County Road D in Vadnais Heights for the report of a dwelling fire in a townhouse complex. While en route, responding crews received reports of two children trapped and that people were jumping out of the second story of the townhouse. A Maplewood fire crew, consisting of Fire Captain/Paramedic Brad McGee and Firefighter/Paramedics Emma Johnson, Nick Cook, and Wendy Mainka were the first fire apparatus to arrive on scene. With heavy, black smoke pushing out the front door, the crew quickly advanced a hose line into the home in an attempt to suppress the fire. Simultaneously, Captain McGee began a search of the second floor. Despite zero visibility Council Packet Page Number 11 of 177 F3 conditions, McGee quickly located a three-year-old, unconscious at the top of the second-floor stairs. McGee passed the victim to Firefighter/Paramedic Johnson who carried the victim to Firefighter/Paramedic Cook at the front door. Cook, who was also responsible for operating the fire engine’s hose lines immediately began rendering lifesaving aid. The crew continued their search and Mainka located a 14-month-old child, unconscious in a second-story bedroom. Mainka carried the victim to safety and returned to continue the search as there was a report of a possible third victim. The crew later learned that the other occupants of the fire had jumped out of the rear of the structure as they were overcome with smoke from the fire. During the extended search, the crew also rescued the family dog who was brought to safety. The three-year-old and 14-month-old were both transported to a local hospital. Both children required hospital stays. They were both ultimately discharged alive, without long-term effects from the incident. McGee, Johnson, Cook, and Mainka's swift, brave, and decisive actions on November 2nd, 2024, saved these young children’s lives. In recognition of their heroic efforts, they will be awarded the department’s Meritorious Service and Life Saving Awards. Attachments: None Council Packet Page Number 12 of 177 F4 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2025 REPORT TO:MichaelSable, City Manager REPORT FROM: Steven Love, Public Works Director Troy Brink, Street/Storm Superintendent PRESENTER:Steven Love, Public Works Director AGENDA ITEM: Resolution Accepting Donation from Susan Forrest Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Maplewood Public Works Department received a donation in the form of a $70 gift card to Green Mill Restaurant from Susan Forrest. City Council approval is required for the Maplewood Public Works Department to accept the donation. Recommended Action: Motion to approve the resolution accepting the donation made by Susan Forrest. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is a $70.00 gift card. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Donation Strategic Plan Relevance: Community InclusivenessFinancial& Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment City Council approval is required to accept the donation. Background Susan Forrest has donated a $70 gift card to the Green Mill Restaurant. The donation was made to show Susan’s appreciation and support of the Public Works maintenance staff who completed tree removal work within a city storm easement adjacent to her property. The Maplewood Public Works Department plans to use the gift card to help purchase lunch for the maintenance staff. Attachments 1.Resolution 2.Thank You Card Council Packet Page Number 13 of 177 F4, Attachment 1 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD PUBLIC WORKS DEPARTMENT WHEREAS, Susan Forrest, a resident of the City of Maplewood, has presented to the Maplewood Public Works Department a donation in the amount of $70.00 in the form of a gift card to the Green Mill Restaurant; and WHEREAS, this donation is intended for appreciation of tree removal work completed within a City of Maplewood storm sewer easement adjacent to her property; and WHEREAS, the Maplewood City Council is appreciative of the donation. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, Minnesota, that: 1.The donation is accepted and acknowledged with gratitude; and 2.The donation will be used to purchase lunch for the Public Works Department staff. Approved by the Maplewood City Council this 27th day of January, 2025. Council Packet Page Number 14 of 177 F4, Attachment 2 Council Packet Page Number 15 of 177 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 16 of 177 G1 Council Packet Page Number 17 of 177 G1, Attachments Council Packet Page Number 18 of 177 G1, Attachments Council Packet Page Number 19 of 177 G1, Attachments Council Packet Page Number 20 of 177 G1, Attachments Council Packet Page Number 21 of 177 G1, Attachments Council Packet Page Number 22 of 177 G1, Attachments Council Packet Page Number 23 of 177 G1, Attachments Council Packet Page Number 24 of 177 G1, Attachments Council Packet Page Number 25 of 177 G1, Attachments Council Packet Page Number 26 of 177 G1, Attachments Council Packet Page Number 27 of 177 G1, Attachments Council Packet Page Number 28 of 177 G1, Attachments Council Packet Page Number 29 of 177 G1, Attachments Council Packet Page Number 30 of 177 G1, Attachments Council Packet Page Number 31 of 177 G2 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Joe Rueb, Finance Director PRESENTER:Joe Rueb, Finance Director AGENDA ITEM: Audit Engagement Agreement with BerganKDV Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Minnesota law requires the City to have a financial audit performed on an annual basis. Recommended Action: Motion to approve the audit engagement agreement with BerganKDV for the 2024 financial audit. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $53,200 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The audit impacts most areas of the strategic plan. It is an important oversight mechanism and provides a necessary stakeholder communication document for all City financial activity. Background: The City had a five-year agreement with BerganKDV for audit services for the year ending December 31, 2018 and the four subsequent years. The City entered into a one-year agreement for the year ending December 31, 2023 and is looking to enter into another one-year agreement for the year ending December 31, 2024. Since 2018, BerganKDV has made staff changes to continue providing fresh perspectives. The Finance Department will solicit audit proposals for the 2025 financial audit which will be brought to Council for approval in late 2025. Attachments: 1. Engagement Letter with BerganKDV for the 2024 Financial Audit. Council Packet Page Number 32 of 177 G2, Attachment 1 Engagement Agreement GOVERNMENTAL AUDIT | YELLOW BOOK Sent via electronic mail. This letter is to confirm and summarize our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. NameAddress City of Maplewood1830 County Road B E Maplewood, MN55109 Contact NameAgreement Date Joe Rueb, Finance DirectorJanuary 17, 2025 Honorable Mayor and City Council Contact Email Joe.Rueb@MaplewoodMn.gov SUMMARY OF ENGAGEMENT TERMS Level of Service Audit in accordance with Government Auditing Standards(GovernmentalYellow Book) Financial Statements Governmental activities, business-type activities, each major fund, and the aggregate remaining fund information FinancialReporting Framework Accounting principles generally accepted in the United States of America Reporting Period As of and for the year ended December 31, 2024 Required Supplementary Information D06396.800City of Maplewood2024AUDGV1of 11 Council Packet Page Number 33 of 177 G2, Attachment 1 Management's Discussion and Analysis (MD&A), Schedule of Changes in Net (OPEB) Liability and Related Ratios -Other Post Employment Benefits, Schedule of City's Proportionate Share of Net Pension Liability - GERF and PEPFF Retirement Funds and Schedule ofCity Contributions -GERF and PEPFF Retirement Funds Supplementary Information Combining and Individual Fund Financial Opinion in relation to the financial statements as Statements, Supplemental Schedules and a whole Other Schedules Introductory Section and Statistical Section of No opinion or assurance the Annual Comprehensive Financial Report Engagement Partner Andrew Grice Fees Our fees for these services will be $44,950 for the financial statement audit, $4,250 for the Single Audit of each major federal program (if required), and $4,000 for drafting the Annual Comprehensive Financial Report. Fees associated with the implementation of new accounting standards will be billed separately, if required. Nonattest Services Performed by BerganKDV Drafting of the Annual Comprehensive Financial Report and Schedule of Expenditures of Federal Awards (if required). Assistance with GASB 68/87/96, if applicable. Nonattest Services Performed by Creative Planning* None * Creative Planning, LLC and its affiliates (Creative Planning) and BerganKDV practice under an alternative practice structure in accordance with the AICPA Code of Professional Conduct and other applicable laws, regulations, and professional standards. BerganKDV is an independent, separately governed and licensed CPA firm that provides audit and attest services to its clients. Creative Planning provides wealth management, tax, business consulting, financial, and other professional services to its clients. Creative Planning is not a licensed CPA firm. See alternative practice structure below for additional details. D06396.800City of Maplewood2024AUDGV2of 11 Council Packet Page Number 34 of 177 G2, Attachment 1 AUDIT SCOPEAND OBJECTIVES We will audit the financial statements as identified in the summary of engagement terms, including the related notes to the financial statements, which collectively comprise the basic financial statements of the governmental entity. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the governmental entity's basic financial statements. Such information,although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the governmental entity's RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The RSIas identified in the summary of engagement terms is required by GAAP and will be subjected to certain limited procedures but will not be audited. We may also be engaged to report on supplementary information other than RSI that accompanies the governmental entity's financial statements. If we opine on the supplementary information, accompanying the financial statements as identified in the summary of engagement terms, the supplementary information will be subjected to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole. If we do not provide an opinion or any assurance on the supplementary information other than RSI as identified in the summary of engagement terms, the other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements and our auditor's report will not provide an opinion or any assurance on that information. We will read the other supplementary information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other supplementary information exists, we are required to describe it in our report. The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue ncial statements are fairly presented, in all material respects, in conformity with the financial reporting framework identified in the summary of engagement terms and report on the fairness of the supplementary information for which we opine on as identified in the summary of engagement terms when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not D06396.800City of Maplewood2024AUDGV3of 11 Council Packet Page Number 35 of 177 G2, Attachment 1 absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards, will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. STATEMENTS We will conduct our audit in accordance with GAAS and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of your accounting records of the governmental entity and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout theaudit. We will evaluatethe appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidablerisk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend toanylater periods for which we are not engaged as auditors. D06396.800City of Maplewood2024AUDGV4of 11 Council Packet Page Number 36 of 177 G2, Attachment 1 We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts,and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, customers, creditors, and financial institutions.We may request written representations from your attorneys as part of the engagement. We will identify significant risks of material misstatement as part of our audit planning. Audit planning and plan modifications continue throughout the course of the audit, as such, identified risks will include those identified and communicated to you previously, including during the prior year, modified for additional significant risks identified and prior risks no longer considered significant. These significant risks and modifications will be communicated to you throughout the audit process. A complete summary of significant risks identified will be included in our communications letter, required communications to those charged with governance. Our audit of the financial statements does not relieve you of your responsibilities. AUDIT PROCEDURES -INTERNAL CONTROL Wewill obtain an understanding of the government and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud,and to design and perform audit proceduresresponsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.The riskof not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control.An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to managementand those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. AUDIT PROCEDURES -COMPLIANCE As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the governmental entity's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall complianceand we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. D06396.800City of Maplewood2024AUDGV5of 11 Council Packet Page Number 37 of 177 G2, Attachment 1 RESPONSIBILITIES OF MANAGEMENT FOR THE FINANCIAL STATEMENTS Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with the financial reporting framework identified in the summary of engagement terms, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making drafts of financial statements, all financial records and related information available to us;for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers);and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial financial statements date or shortly thereafter (for example, within an additional three months if currently known).You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related- party relationships and transactions, and other matters, (2) additional information that we may request for the purpose of the audit, and (3) unrestrictedaccess to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by GAAS and Government Auditing Standards. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, or contracts or grant agreements, that we report. D06396.800City of Maplewood2024AUDGV6of 11 Council Packet Page Number 38 of 177 G2, Attachment 1 You are responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with the financial reporting framework identified in the summary of engagement terms. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with the financial reporting framework identified in the summary of engagement terms; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with financial reporting framework identified in the summary of engagement terms; (3) the methods of measurement orpresentation have not changed from those used in the prior period or, if they have changed, the reasons for such changes; and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Scope and Objectives section of this agreement. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions,for the report, and for the timing and format for providing that information. OTHER MANAGEMENT RESPONSIBILITIES We understand that your employees will prepare all cash, accounts receivable,andother confirmations we request and will locate any documents selected by us for testing. During our engagement, we may accumulate records containing data which should be reflected in your books and records. You will determine that all such data will be so reflected. Accordingly, you understand that our firm does not accept responsibility for hosting client information; therefore, you have the sole responsibility for ensuring you retain and maintain in your possession all your financial and non-financial information, data and records. Our role is strictly limited to the engagement described in this agreement and summary of engagement terms, and we offer no assurance as to the results or ultimate outcomes of this engagement or of any decisions that you may make based upon our communications with, or our reports to you. Your entity will be solely responsible for making all decisions concerning the contents of our communications and reports, for the adoption of any plans and for implementing any plans you may develop, including any that we may discuss with you. ALTERNATIVE PRACTICE STRUCTURE Creative Planning, LLC and its affiliates (Creative Planning) and BerganKDV operate under an alternative practice structure in accordance with the AICPA Code of Professional Conduct and other applicable laws, regulations, and professional standards. BerganKDV provides audit and attest services and is closely aligned with Creative Planning that provides other professional (nonattest) D06396.800City of Maplewood2024AUDGV7of 11 Council Packet Page Number 39 of 177 G2, Attachment 1 services. Pursuant to a services agreement with Creative Planning, BerganKDV leases professional performance of audit and attest engagements. The professionaland administrative staff leased under the services agreement will be under the direct control and supervision of BerganKDV, which is solely responsible for the professional performance of audit and attest engagements. As identified in the summary of engagement terms, Creative Planning, which is not a licensed CPA firm, may provide permitted nonattest services, which are not covered under this agreement. BerganKDV, Creative Planning, and its affiliates will share confidential client information with each other to assist in the performance of those services. Your acceptance and signing of this agreement arealso your consent for BerganKDV, Creative Planning, and its affiliates to share your information to provide you thoseservices. OTHER SERVICES We will assist in preparing the financial statements and related notes of the governmental entity in conformity with the financial reporting framework identified in the summary of engagement terms based on information provided by you. These nonattest services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. BerganKDV and/or Creative Planning may provide other nonattest services, as identified in the summary of engagement terms. These services may not be fully covered under this agreement and may be billed separately under other agreements with you. You may request that BerganKDV and Creative Planning perform additional services not contemplated by this agreement. If this occurs, we will communicate with you regarding the scope of the additional services and the estimated fee. BerganKDV or Creative Planning also may issue a separate agreement covering the additional services. In the absence of any other written communication from us documenting such additional services, our services will continue to be governed by the terms of this agreement. We will perform the services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could potentially impair our independence. INDEPENDENCE Professional and certain regulatory standards require us to be independent in the performance of our services in both fact and appearance. As such, we will not perform any management functions, make any management decisions, or perform any services or activities, without the appropriate safeguards, that would impair our independence. You agree to assume all management responsibilities for the nonattest services, as identified in the summary of engagement terms, financial statements, related notes, and any other nonattest services provided by BerganKDV and Creative Planning. You will berequired to acknowledge in the management representation letter the nonattest services provided and our assistance with the preparation of the financial statements and related notes and that you have evaluated the adequacy of our services and have reviewed and approved the results of the services, the financial statements, D06396.800City of Maplewood2024AUDGV8of 11 Council Packet Page Number 40 of 177 G2, Attachment 1 and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonattest services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. To ensure our independence is not impaired under professional and regulatory standards, you agree to inform the engagement partner before entering into any substantive employment discussions with any BerganKDV and Creative Planning personnel. REPORTING We will issue a written report upon completion of our audit of thegovernmentalentity's financial statements. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor's report, or if necessary, withdraw from this engagement. If our opinionsareother than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinionsor issue reports, or we may withdraw from this engagement. We will also provide a report (thatdoes not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will state (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The report will also state that the report is not suitable for any other purpose. If during our audit we become aware that the governmental entity is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with GAASand the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. We will provide copies of our reports to the governmental entity; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The engagement partner, as identified in the summary of engagement terms, is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. FEES Our fees for these services are detailed in the summary of engagement terms. The fee estimate is based on anticipated cooperation from your personnel, the assumption that all requested information will be provided timely and accurately, and we will not encounter any significant or D06396.800City of Maplewood2024AUDGV9of 11 Council Packet Page Number 41 of 177 G2, Attachment 1 unusual circumstances which will affect the scope of our engagement, including unforeseen changes in operations or disruptions in providing our services. If significant additional time is necessary, our fees will be adjusted accordingly. Additional time incurred for assistance with implementation of new accounting or other regulatory standards, significant audit adjustments, internal control deficiencies or compliance findings, inaccurate accounting records, significant events or transactions resulting in expanded scope of work, unanticipated significant audit risks, staff turnover, or instances of fraudwill be billed separately and will be based in part upon the amount of time required at our standard billing rates, plus out-of-pocket expenses. We commit staff and resources to your engagement at the time scheduled with you and your team. Failure to provide the required documentation and engagement support by the agreed upon due dates may result in an inconvenience fee of 25% of the base fee notedin the summary of engagement terms. AUDIT DOCUMENTATION The audit documentation for this engagement is the property of BerganKDV and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to oversight, regulatory, state agencies or their designees pursuant to authority given to them by law or regulation, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of BerganKDV personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the oversight, regulatory or state agencies. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the parties contesting the audit finding for guidance prior to destroying the audit documentation. MANAGEMENT WRITTEN REPRESENTATIONS During the course of our engagement, we will request information and explanations from management regarding the entity's operations, internal controls, future plans, specific transactions, and accounting systems and procedures. At the conclusion of our engagement, we will require, as a precondition to the issuance of our report, that management provide certain representations in a written representation letter. The procedures we will perform in our engagement and the conclusions we reach as a basis for our report will be heavily influenced by the written and oral representations that we receive from management. Accordingly, false representations could cause us to expend unnecessary efforts or could cause a material error or a fraud to go undetected by our procedures. In view of the foregoing, you agree that we shall not be responsible for any misstatements in the entity's financial statements that we may fail to detect as a result of false or misleading representations that are made to us by management. D06396.800City of Maplewood2024AUDGV10of 11 Council Packet Page Number 42 of 177 G2, Attachment 1 PEER REVIEW REPORT Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of contract. Our peer review report can be downloaded from our website at www.creativeplanning.com/client-login/ or will be provided in alternate formats upon request. PROFESSIONAL SERVICES TERMS ANDCONDITIONS The parties agree that this Engagement Letter/Agreement incorporates the Professional Services Terms andConditions(the "Terms") (collectively, the "Agreement"), all of which shall remain confidential between Client and BerganKDV. By signing this Engagement Letter/Agreement, Client acknowledges and agrees that Client has had an ample opportunity to review the terms contained in the Agreement. Client further agrees that Client has had the opportunity to obtain legal counsel The undersigned represent and warrant they are authorized signers for their respective organizations. Executed by BerganKDV:Acknowledged and Accepted by: Andrew Grice Title:Title: Shareholder D06396.800City of Maplewood2024AUDGV11of 11 Council Packet Page Number 43 of 177 G2, Attachment 1 ProfessionalServicesTermsandConditionsT&C Engagement Letter ClientBerganKDV Service Provider Agreement event of a conflict between these Terms and Conditions and the Engagement Letter, these Terms and Conditions shall control, unless the Engagement Letter makes specific reference to the section of this Professional Services Agreement that it intends to supersede. All capitalized terms not defined herein shall have the meaning as defined in the Engagement Letter. 1.Definitions. In addition to the terms defined elsewhere in this Professional Services Agreement, the following terms shall have the meanings set forth below when used in the Agreement: AffiliateAffiliates controls, is controlled by, or is under common control with a party to this Agreement. Client Materials to, or otherwise makes available to, Service Provider in the course of providing the Services to Client hereunder this Agreement. Confidential Information business or affairs of the disclosing party that in any form, which is confidential, proprietary, or otherwise not generally available to the public, including wit documents, works in progress, work processes, trade secrets, customer information, and all other secret or confidential matter related to the discl information that disclosing Party designates as confidential, or which, under the circumstances of disclosure, the receiving Party reasonably knows should be treated as confidential. Force Majeure Event fire, flood, or explosion; (3) war, invasion, acts of terrorism, or other civil disorder; (4) national or regional emergency; (5) epidemics, outbreaks, pandemics (including, without limitation COVID-19); or (6) the operation of the Internet, interruption or failure of telecommunication or digital transmission links, and Internet slow-downs or failures. Intellectual Property Rights-up, inventions, confidential information, trade secrets, registered designs, design rights, patents, all rights of whatsoever nature in computer software and data, database rights, all rights of privacy and all intangible rights and privileges of a nature similar to any of the foregoing, in every case in any part of the world and whether or not registered, and including all granted registrations and all applications for registration in respect of any of the same. PartyParties Report to Client, including but not limited to, reports, related work product, materials, presentations, and related communications (written or otherwise). Representatives Services the Engagement Letter. Service Provider Materials software programs, products, materials or methodologies and reports, studies, data, diagrams, charts, specifications, gateways, bridges and integrations with third-par-existing software produced on behalf of Client; (3) works or materials created and developed by Service Provider prior to or independently of the Services; and (4) residual knowledge and know-how of general applicability resulting from performance of the Services. Third-Party Software Provider or software related products and services that Service Provider engages to assist with the performance of the Services. 2.Services. 2.1.Services and Additional Services. The Services to be performed by Service Provider for Client are set forth in the Engagement Letter. If any time Client requests that Service Provider perform additional services outside the scope Additional Services do not enter into a separate Engagement Letter setting forth the Additional Services, then Client agrees to pay Service Provider additional fees based in part upon the amount of time required at our standard billing rates, plus out-of- D06396.800 City of Maplewood 2024 AUDGV 1 of 6 Council Packet Page Number 44 of 177 G2, Attachment 1 pocket expenses, the Additional Services will be subject to the terms and conditions of this Professional Services mean the Services and the Additional Services. Service Provider, in its sole professional judgment, reserves the right set forth herein. 2.2.Third-Party Software Providers. Client acknowledges and agrees that such Services may be performed by Service Provider, or any of its Affiliates, or Third-Party Software Providers. Client acknowledges and agrees that Service Provider may enter into contracts or licenses with such Third-Party Software Provider and Service Provider shall have the right to enter into, amend, terminate, or modify any such contract or license with any Third-Party Software Provider at any time in its sole discretion and without t Services, Client may need to agree to Third- agreements in order to use Third- 2.3.Quality Inputs. Notwithstanding anything herein to the contrary, Client agrees and acknowledges that the quality of the Services and any Reports is reliant on the accuracy, reliability, availability, and validity of the Client Materials provided by Client to Service Provider and Service Provider makes no representation or warranty with respect to issues with the Services that result from or are based on issues with accuracy, reliability, availability or validity of the Client Materials. Client hereby agrees that it will immediately notify Service Provider when it becomes aware of issues with the accuracy, reliability, availability, and validity of the Client Materials provided to Service Provider and Client assumes all risk, loss, and damages that arise therefrom, including, but not limited to any costs associated with redoing the Services and any Reports. 3.Payment for Services. 3.1.Service Fees and Payment Terms. Client agrees to pay the fees for the Services as set forth in the Engagement Letter and in these Professional Services Terms & Conditions. Any amounts owed by Client hereunder will be invoiced monthly and all payments shall be due within thirty (30) days to the contrary in the Engagement Letter. Client may not offset, defer or deduct any invoiced amounts. If Client objects to any invoiced amount, Client must promptly notify Service Provider in writing (but in no event more than thirty (30) days of the invoice date) and provide a detailed summary of all objections. Client hereby waives any objections to any invoice if timely objections are not made. If Client objects to any invoice, Client shall promptly pay all undisputed amounts and work with Service Provider in good faith to attempt to resolve any disputes. 3.2.Prepayments. Service Provider shall have the right to require Client to prepay up to fifty percent (50%) of the anticipated fees for the Services prior to any Services being provided to Client. If Service Provider determines in its sole discretion that the total cost for providing the Services cannot be reasonably determined at the outset, then Service Provider shall have the right to require Client pay a prepayment to Service Provider in an amount reasonably determined by Service Provider prior to Service Provider providing the Services. 3.3.Interest on Past Due Amounts. If any invoice is not paid by its due date, Service Provider will charge Client and Client will pay an interest charge of one percent (1%) per month on the unpaid balance of such invoice. For any amounts that are disputed in good faith, Client may still be liable for the interest if such amounts are later found to be rightfully due and owing. Alternatively, for any disputed amounts that are made in good faith, Client can pay such amounts into a mutually agreeable interest-bearing escrow account, in which case Client will not be obligated to pay such interest provided it cooperates in good faith with Service Provider to promptly resolve the dispute. 3.4.Certain Remedies for Nonpayment. If an undisputed invoice is not paid when due, Client shall pay Service Provider a service charge accruing from the due date in the amount of one and half percent (1.5%) per month or the highest lawful rate, whichever is less, on the unpaid balance of such invoice. If Client fails to pay to Service Provider, within ten (10) days after Service Provider makes written demand for any past-due amount payable under the Agreement (including interest thereon), then, in addition to all other rights and remedies which Service Provider may have at law or in equity, Service Provider may seek collection from Client of unpaid amounts due and shall be entitled dless if formal litigation is commenced. Service Provider is also entitled to accelerate and demand full payment of any future amounts due under the ervices, including any Services provided by a Third-Party Software Provider, until all past due amounts are paid in full. Any withholding of Services or support due to a failure by Client to pay amounts due does not relieve Client from its contractual obligation to pay for the Services during the time the Services and/or support are withheld. If Client makes full payment and restores its account to good standing and the Agreement has not otherwise been terminated, then Service Provider may resume Services. Notwithstanding any term to the contrary herein, Client acknowledges and suspension of Services until all amounts due are paid in full to Service Provider. D06396.800 City of Maplewood 2024 AUDGV 2 of 6 Council Packet Page Number 45 of 177 G2, Attachment 1 3.5.Taxes. pay all sales, use, excise, personal property or other taxes, whether federal, state or local, however designated, levied or imposed on any Services 4.Term of Agreement. 4.1.Term and Termination. The term of this Agreement shall commence on the Effective Date of the Engagement Letter and shall continue until terminated as provided herein. This Agreement may be terminated pursuant to the following: (1) either Party may terminate the Agreement for c material term of this Agreement and does not cure the breach within thirty (30) days after receipt of the written notice of the alleged breach. Should such termination occur while Client still has Services remaining on any applicable agreement, except in situations where Client has terminated this Agreement for cause, then all of those amounts due presently and during the remainder of the Services term shall be immediately due and payable upon the effective termination of this Agreement. 4.2.Enforceability Post-Termination; Survival. Upon the termination of this Agreement, Service Provider has no amounts due and owing to Service Provider are fully paid and Client shall be obligated to pay Service Provider for any fees or expense on a proportional basis for Services performed up to and including the Effective Date. Any provisions of this Agreement that by their terms require performance or have application to events following termination shall survive and remain in full force and effect. 4.3.Procedures Upon Termination. Upon the end of the Term, Service Provider shall prepare final invoices for Services and provide them to Client, and Client shall pay the same pursuant to the invoice terms. Both parties shall return any and all Confidential Information, reports, materials, or other service-related items as required by this Agreement in a timely manner. Both Parties are not obligated to delete data that is solely on their backup systems, s Confidential Information be restored to the primary system where the data is more readily accessible, then the Parties will at that time have the obligation to delete the Confidential Information. 5.Confidentiality, Certain Restrictive Covenants, and Intellectual Property. 5.1.Confidentiality Obligations. Confidential Information and protect such Confidential Information with the same degree of care that it applies to the but in no event less than a reasonable degree of care, given Party solely for the purpose of rendering or obtaining Services (as applicable) pursuant to this Agreement and, except as permitted herein, shall not be disclosed to any third party without the prior consent of the disclosing Party. Notwithstanding the foregoing, Client acknowledges that Service Provider may share Cl with those of its Representatives, Affiliates and any Third-Party Software Providers that have a need to know in order ation on the same or similar terms as set forth herein. Client acknowledges that it may be asked by certain Third-Party Software agrees to consent to such requests from Third-Party Software Providers. This Agreement shall be deemed Confidential Information. 5.2.Exceptions. The restrictions on Confidential Information in this Section 5 shall not apply to information: (1) generally available to the public through no act or omission of the receiving Party, its Representatives, or its Affiliates; Confidential Information; (3) approved for release in writing by the disclosing Party; (4) that is received without restriction from another person or organizations lawfully in possession of such information and entitled to provide such information to the receiving Party; or (5) information that was rightfully in the possession of the receiving Party on a non-confidential basis prior to its disclosure by the disclosing Party. Additionally, either Party may use or disclose regulatory authority, or otherwise as required by applicable law. Information for such purpose, the receiving Party must provide prompt written notice to the disclosing Party of the circumstances requiring disclosure of such Confidential Information, and the Parties shall cooperate with each other, and avoid such disclosure, to obtain any other appropriate remedy, or to waive compliance with the provisions of this Agreement. In the event that such protective order or other remedy is not obtained, or that the disclosing Party waives D06396.800 City of Maplewood 2024 AUDGV 3 of 6 Council Packet Page Number 46 of 177 G2, Attachment 1 compliance with the provisions of this Agreement, the receiving Party will furnish only that portion of Confidential Information which is legally required. 5.3.HIPAA. If applicable, notwithstanding anything herein to the contrary, to the extent the Health Insurance retains all responsibility for being compliant with the applicable provisions of HIPAA that may apply to the Client Materials provided by Client pursuant to the Services; and (2) Service Provider makes no representation or warranty herein regarding its compliance with any applicable HIPAA laws and regulations in connection with the Services. 6.Warranties. 6.1.Representations and Warranties. Each Party represents, warrants and covenants to the other that: (1) it has full right, power and authority to enter into and fully perform its obligations under this Agreement; (2) the execution, delivery and performance of this Agreement by that Party does not conflict with any other agreement to which it is a party or by which it is bound; and (3) it shall comply with all material laws, rules and regulations applicable to its activities in connection with this Agreement. Client further represents, warrants, and covenants that: (1) the Client Materials are original to Client or Client has obtained the necessary rights to provide the Client Materials to Service Provider and use the Client Materials in connection with the Services; and (2) the Client Materials as provided to Service Provider are accurate, reliability, availability, and valid for the performance of the Services. 6.2.All Obligations Set Forth in This Agreement; Limitation. SERVICE PROVIDER SHALL NOT BE RESPONSIBLE FOR ANY DELAYS AND/OR SERVICE UNAVAILABILITY OF ANY KIND, REGARDLESS OF CAUSE, EXCEPT AS PROVIDED IN THIS AGREEMENT. CLIENT EXPRESSLY WAIVES ANY CLAIMS AGAINST SERVICE PROVIDER FOR LOSS, INJURY, OR DAMAGE OF ANY KIND, DIRECTLY OR INDIRECTLY, RESULTING FROM AVAILABILITY OF THE SERVICES, USE OF THE SERVICES OR FROM ANY LOSS OR CORRUPTION OF CLIENT MATERIALS SOFTWARE, OR HARDWARE, EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS AGREEMENT. 6.3.OTHER WARRANTY DISCLAIMERS. EXCEPT FOR THE EXPRESS WARRANTIES STATED IN THIS AGREEMENT, SERVICE PROVIDER DISCLAIMS ALL OTHER WARRANTIES ON THE SERVICES FURNISHED UNDER THIS AGREEMENT INCLUDING WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF TITLE, NON-INFRINGEMENT, MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, COMPLETENESS, OR OF ANY RESULTS TO BE ACHIEVED. UNLESS NOTED EXPLICITLY OTHERWISE HEREIN, ALL SERVICES ARE PROVIDED AS-IS. NOTWITHSTANDING ANYTHING TO THE CONTRARY HERE, ANY SERVICES THAT ARE CONTINGENT ON OR PROVIDED BY A THIRD-PARTY SOFTWARE PROVIDER CARRY NO WARRANTY OF ANY KIND BY SERVICE PROVIDER. CLIENT AGREES TO LOOK EXCLUSIVELY TO SUCH THIRD-PARTY SOFTWARE PROVIDER FOR ANY AND ALL LIABILITY. THE EXPRESS WARRANTIES STATED IN THIS SECTION 6 ARE IN LIEU OF ALL OBLIGATIONS OR LIABILITIES ON THE PART OF SERVICE PROVIDER ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF SERVICE PROVIDER UNDER THIS AGREEMENT. 7.Limitation of Liability and Indemnification. 7.1.LIMITATION ON DAMAGES. NOTWITHSTANDING ANYTHING HEREIN TO THE CONTRARY, CLIENT ACKNOWLEDGES AND AGREES THAT THE MAXIMUM AGGREGATE AMOUNT THAT CLIENT CAN COLLECT FROM SERVICE PROVIDER OR ITS AFFILIATES FOR ANY CLAIM RELATED TO THIS AGREEMENT OR THE SERVICES, WHETHER PURSUANT TO THIS AGREEMENT OR OTHERWISE UNDER THE LAW, SHALL BE LIMITED TO AN AMOUNT EQUAL TO THE AVERAGE MONTHLY AMOUNT ACTUALLY PAID FOR THE SPECIFIC SERVICE AT ISSUE BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT OVER THE PAST TWELVE (12) MONTHS PRIOR TO WHEN THE CLAIM FIRST AROSE. 7.2.WAIVER OF CERTAIN DAMAGES. UNLESS SPECIFIED EXPLICITLY HEREIN, NEITHER PARTY SHALL BE LIABLE FOR INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, LOSS OF PROFITS, LOSS OF USE OF DATA OR INTERRUPTION OF BUSINESS, WHETHER ARISING IN TORT, CONTRACT, OR INDEMNITY, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES; PROVIDED THAT NOTHING IN THIS PARAGRAPH IS ENTITLED TO LIMIT OR WAIVE THE AMOUNTS DUE FROM CLIENT TO SERVICE PROVIDER. 7.3.MUTUAL INDEMNIFICATION. Indemnifying Party Indemnified Party losses, claims, actions, proceedings, and suits, and all related liabilities, damages, judgements, settlements, penalties, xpenses) (collectively Lossesarising out of or relating to: (1) any breach or alleged breach of the or willful misconduct by the Indemnifying Party or any of its Representatives; (3) unauthorized disclosure of confidential information by the Indemnifying Party; (4) claims against the indemnified party by a third party for infringement upon Intellectual Property Rights; and (5) any other violation of this Agreement by the Indemnifying Party. Notwithstanding anything to the contrary contained in this Agreement, in no event will the Indemnifying Party Agreement. D06396.800 City of Maplewood 2024 AUDGV 4 of 6 Council Packet Page Number 47 of 177 G2, Attachment 1 8.Miscellaneous. 8.1.Non-solicitation of Employees. During the term of this Agreement and for a period of one (1) year after termination of this Agreement for any reason, Client shall not, directly or indirectly, hire, offer to hire, entice away, solicit, or in any other way persuade or attempt to persuade any Representative to discontinue their relationship with Service Provider. If Client violates this provision, Client shall pay Service Provider an amount equal to the Representatives total annualized compensation, including wages, bonuses and the cost of all benefits, if any, that Service Provider paid or was payable to the Representative during the one (1) year period prior to Client soliciting the Representative as well as the forecasted or actual total annualized compensation that Client will pay or did pay to Representative after the solicitation occurred. 8.2.Notification. All notices, requests, demands and other communications which are required or may be given under the Agreement will be in writing and will be deemed to have been duly given, or otherwise properly received: (1) when actually received if personally delivered; (2) when transmitted by confirmed facsimile, electronic or digital transmission method; (3) the day after it is sent, if sent for next day delivery to a domestic United States address by recognized overnight delivery service (e.g., Federal Express); and (4) upon receipt, if sent by certified or registered mail, return receipt requested. In each case, notice will be sent pursuant to the addresses and notice information for each Party set forth in the Engagement Letter, provided, however, that information by written notice to the other Party in the manner set forth above. 8.3.Force Majeure. Except for any payment obligations, which shall remain due and payable in accordance with the provisions of this Agreement, either Party shall be excused from delays in performing, or from its failure to perform, its obligations pursuant to this Agreement if such delays or failures result from a Force Majeure Event. In order to be excused from delay or failure to perform due to a Force Majeure Event, a Party must provide prompt written notice to the other Party reasonably identifying the Force Majeure Event and use commercially reasonable efforts to resume performance to the extent possible. If the period of non-performance exceeds thirty (30) days from the receipt of notice of the Force Majeure Event, either party may terminate this Agreement. Notwithstanding any refund of the pro-rata portion of any pre-paid Service fees. 8.4.No Agency. Service Provider is acting solely as an independent contractor in rendering Services under this Agreement. In no way is Service Provider to be construed as the agent or acting as the agent of Client in any respect. Service Provider is neither the employer nor an employee of Client. 8.5.Assignment. This Agreement may not be assigned by either Party without the express written consent of the other Party, which shall not be unreasonably withheld, conditioned or delayed. Subject to the foregoing, any assignee under this Agreement shall be subject to all of the terms, conditions and provisions of this Agreement. 8.6.Waiver. No waiver or breach of any provision of this Agreement shall be effective unless made in writing nor shall such waiver or breach operate as, or be construed to be, a continuing waiver of such provision or breach. 8.7.Governing Law; Venue; Waiver of Jury Trial. This Agreement shall be governed by the laws of the State of Kansas, without regard to its conflict of law provisions. Subject to the alternative dispute resolution process described in section 8.8, any disputes between the Parties in connection with this Agreement shall be exclusively brought only providing the majority of the Services to the Client under this Agreement; or (2) if subsection (1) is inapplicable for any reason, then in Johnson County, in the State of Kansas. THE PARTIES EXPRESSLY AND IRREVOCABLY WAIVE TRIAL BY JURY IN THE EVENT OF ANY DISPUTE UNDER THIS AGREEMENT. 8.8.Alternative Dispute Resolution Mediation & Arbitration. If a dispute arises from or relates to this Agreement or the breach thereof, and if the dispute cannot be settled through direct discussions, the Parties agree to first attempt to settle the dispute by mediation that will be administered by a neutral party, using mediation procedures, both of which have been agreed upon by both Parties before resorting to arbitration. Where mediation fails to produce a binding resolution between the Parties, any continued dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by individual final and binding arbitration in the proper location determined by section 8.7 of these Terms. Except as otherwise provided in this section or mutually agreed upon by the Parties, the arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures. All aspects of the mediation and arbitration, including any final and binding award issued by the arbitrator, shall be strictly confidential. Judgment on the final and binding award issued by the arbitrator may be entered in a court described in section 8.7. This clause shall not preclude the Parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction. 8.9.Time Period for Claims. The Parties acknowledge that the nature of the Services makes it inherently difficult, with the passage of time, to present evidence in an arbitration that fully and fairly establishes the facts underlying any D06396.800 City of Maplewood 2024 AUDGV 5 of 6 Council Packet Page Number 48 of 177 G2, Attachment 1 dispute that may arise between us. The Parties agree that notwithstanding any applicable statute of limitation that might otherwise apply to a claim or dispute between the Parties, including one arising out of this Agreement or the Services, any arbitration permitted under the Agreement (except related to the collection of sums due from Client) must be commenced within twelve (12) months after the date of delivery of any Report arising from the Services or if no Reports are delivered in connection with the Services, within twelve (12) months after the date of delivery of the Services. This twelve (12) month period applies and begins to run on the date of each report delivered by Service Provider, even if Service Provider continues to perform Services after such date, and even if neither Party has become aware of the existence of a claim or the basis for a possible claim. In the event a dispute within the last sixty (60) days of the twelve (12) month period, the period of limitation to commence a lawsuit shall be extended by up to sixty (60) days, to allow the Parties to conduct nonbinding mediation pursuant to Section 8.8. 8.10.The Party who substantially prevails in enforcing this Agreement shall be entitled to all of its formal lawsuit is commenced. This provision shall remain in force for costs associated with section 8.8 unless the parties agree to allocate costs subject to a separate agreement. 8.11.Fees for Client Disputes with Third Parties. Except for disputes arising between the Parties, in the event Service Provider or any of its Affiliates are called as a witness or requested to provide any information (whether oral, written, or electronic) in any judicial, quasi-judicial, or administrative hearing, investigation, trial, appeal, or proceeding regarding information or communications that Client has provided to Service Provider, any documents and materials prepared by Service Provider in accordance with the terms of this Agreement, or any knowledge the Service Provider has related to Client, Client shall pay any and all expenses, including fees and costs for Service other fees that Service Provider incurs as a result of such appearance or production of documents. 8.12.Subpoenas and Legal Proceedings. If Service Provider receives a subpoena related to Client, the Services Service Provider performed for Client, or if Service Provider otherwise must engage in any legal proceeding relating to Client or its acts or omissions, Client agrees to reimburse Service Provider for its costs associated with the same and participating in the legal proceeding calculated at the respective staff member pay all such amounts within ten (10) days of written demand. 8.13.Reproductions of Materials. Any publication or other reproduction of any Report prepared by Service Client. Client agrees to provide Service Provider with printers' proofs or master of such publication or reproduction of 8.14.Electronic Signatures; Electronic Disclosures. The Parties agree that this Agreement and any other documents delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Agreement or such other documents shall have the same legal validity and enforceability as handwritten signatures to the fullest extent permitted by applicable law. Client hereby authorizes Service Provider and Third-Party Software Providers to deliver to Client electronically formatted data and information, including financial statements, drafts of financial statements, financially sensitive information, spreadsheets, trial balances, or other financial data from Service Providers files. 8.15.Counterparts. This Agreement may be executed and delivered by original signature, facsimile, or other image capturing technology, and in one or more counterparts, each of which will be deemed to be an original copy of this Agreement and all of which, when taken together, will be deemed to constitute one and the same agreement. 8.16.Entire Agreement. This Agreement constitutes the entire agreement between the Parties in relation to the Services provided hereunder and supersedes all prior written or oral communications and representations only with respect to the Services provided hereunder in this Agreement. 8.17.Severability. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable in whole or in part, for any reason whatsoever, such portion of this Agreement shall be amended to the minimum extent required to make the provision enforceable and the remaining portions of this Agreement shall remain in full force and effect. 8.18.Equitable Relief. Each Party acknowledges that its breach of Section 5 (Confidentiality, Certain Restrictive Covenants, and Intellectual Property) or Section 8.1 (Non-solicitation of Employees) will cause irreparable injury to the other Party for which monetary damages are not an adequate remedy. Accordingly, in addition to any other rights and remedies available to such Party, a Party shall be entitled to seek injunctive relief and other equitable remedies in the event of a breach of the terms of Section 5 or Section 8.1 by the other Party. D06396.800 City of Maplewood 2024 AUDGV 6 of 6 Council Packet Page Number 49 of 177 G3 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Brian Bierdeman, Public Safety Director PRESENTER:Brian Bierdeman, Public Safety Director AGENDA ITEM: Purchase of Four Marked Squads and One Unmarked Squad Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Police Department needs to replace four vehicles in the marked patrol fleet and one unmarked police vehicle that are aging and due for replacement. The purchase of the five vehicles is in the Capital Improvement Plan (CIP) for 2025. City Council approval is required to purchase these new vehicles. Recommended Action: Motion to approve the purchase of five new police vehicles. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $228,222.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Public Safety Aid Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Ensuring the department’s fleet is reliable and that the department has an adequate number of patrol vehicles. Background Minnesota police departments are able to place orders for squad cars in conjunction with the State of Minnesota and many other municipal departments from the state bid awarded to Dodge of Burnsville. Through the state bid process, the City of Maplewood can purchase four Dodge vehicles at a reduced price. The Chevrolet Tahoe was put out for bid, with Cornerstone Chevrolet in Stillwater, MN submitting the lowest quote. These purchases will ensure that the department’s fleet is reliable and that an adequate number of marked patrol vehicles are available for officers to respond to emergency calls. Council Packet Page Number 50 of 177 G3 The 2025 Dodge Durango Pursuit AWD price is $40,621.00 per vehicle. The 2025 Chevrolet Tahoe price is $65,738.00. Attachments 1.2025 Dodge Durango SUV purchase specification worksheet 2.2025 Chevrolet Tahoe SUV price quote Council Packet Page Number 51 of 177 Council Packet Page Number 52 of 177 Date G3, Attachment 2 Purchaser Dodge of Burnsville 12101 Hwy 35W South State Contract # 184131 Release # A-174(5) Todd Prissel Allow TBD weeks for delivery from order date tprissel@dodgeofburnsveille.com Order Cutoff TBD 952-767-2702 2025 Durango Pursuit AWD Note: Please select options Options V6 WDEE75 2BZ Package Base Vehicle Contract Price$ 39,405.00 Copy and Paste Price to add options Seat Options Cloth Bucket Seats W/Rear Vinyl/BlackA7X9$ 145.00 Cloth Bucket Seats w/ Shift Insert/BlackC5X9$ - Functional Packages: Technology GroupADG$ 2,619.00 Skid Plate GroupADL$ 333.00 18X8.0 Painted Aluminum WheelsWP1$ 387.00 Additional Features Floor CarpetCKD$ 145.00 Full Length Floor ConsoleCUF$ 333.00 Police Floor ConsoleCUG$ 1,076.00 Deactivate Rear Doors/WindowsCW6$ 130.00 $ 130.00 Entire Fleet Alike Key (FREQ 2)GXA$ 410.00 Entire Fleet Alike Key (FREQ 3)GXE$ 410.00 Entire Fleet Alike Key (FREQ 1)GXF$ 410.00 $ 410.00 Entire Fleet Alike Key (FREQ 4)GXG$ 410.00 Power LiftgateJRC$ 432.00 Black Right LED Spot LampLNA$ 676.00 Black Left LED Spot LampLNF$ 676.00 $ 676.00 Security AlarmLSA$ 171.00 Delete Liftgate BadgeMT8$ - Uconnect 5 Nav w 10.1" Display (USA)UBN$ 986.00 Passenger Side Ballistic Door PanelXDG$ 2,696.00 Driver Side Ballistic Door PanelXDV$ 2,696.00 Color Options Vapor GreyPAS$ 356.00 Blu By You Clear CoatPBU$ 540.00 DB Black Clear CoatPXJ$ -X Destroyer Grey Clear CoatPDN$ 356.00 Red OxidePHC$ 356.00 Frostbite Pear CoatPCA$ 356.00 Michigan State Police BlueP79$ 540.00 Night MovesPCQ$ 356.00 Council Packet Page Number 53 of 177 G3, Attachment Dodge of Burnsville Date Purchaser 12101 Hwy 35W South Todd Prissel Octane Red Pearl CoatPRV$ 356.00 tprissel@dodgeofburnsveille.com Triple NickelPSE$ 356.00 952-767-2702 White Knuckle Clear CoatPW7$ - Dealer Installed Options Engine Block HeaterDBH$ 460.00 Extra OEM KeyEOK$ 340.00 3 Lock Remote Start DRS$ 660.00 Rust Proof & UndercoatingR&U$ 1,395.00 Total Delivered Price with options Per Contract$ 40,621.00 Dodge Of Burnsville 12101 Hwy 35W South Burnsville MN 55337 Todd Prissel tprissel2dodgeofburnsville.co 952-767-2702 Council Packet Page Number 54 of 177 G4 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2025 Michael Sable, City Manager REPORT TO: Steven Love, Public Works Director REPORT FROM: Steven Love, Public Works Director PRESENTER: Trunk Highway 61 Frontage Road Turnack, City Project 04-25 AGENDA ITEM: Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: In 2004, the City of Maplewood worked on a number of improvements along Trunk Highway 61 in cooperation with MnDOT and adjacent local businesses. These projects focused on consolidating the number of driveways that directly accessed Trunk Highway 61. As part of these projects, a new private frontage road was constructed for the three car dealerships located on the east side of Trunk Highway 61 south of Interstate 694. The City Council will consider deeding the rights to the private frontage road property to the three adjacent car dealerships. Recommended Action: Motion to approve the turnback of the Trunk Highway 61 frontage road property to the adjacent property owners on the east side of Trunk Highway 61 south of Interstate 694 and direct the Mayor and City Manager to sign the three quit claim deeds. Minor revisions as approved by the City Attorney are authorized as needed. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The construction of the private frontage road reduced the number of driveways that had direct access to Trunk Highway 61. This improved traffic flow and the level of safety on Trunk Highway 61. Background: In 2005, the City Council awarded a construction contract that included the construction of a private frontage road to consolidate the individual driveways of the three car dealerships to a single access Council Packet Page Number 55 of 177 G4 point (see attached map). As part of this project, MnDOT transferred ownership of a portion of the Trunk Highway 61 right-of-way to the City of Maplewood. The former right-of-way property was to be used to construct the private frontage road. Once the private frontage road was completed, the City was to deed the former MnDOT right-of-way to the three car dealerships. Prior to the City recording of the frontage road deeds, the owners of the three car dealerships were to enter into a private access and maintenance agreement. This agreement was to document the shared use of the private frontage road and to detail the responsibilities of each party for maintenance activities. The City is not responsible for the maintenance of the private frontage road. Over the years there has been several attempts to bring the parties together and complete the private access and maintenance agreement. In 2024, all parties were able to reach an agreement and complete this key step. This allows the City to move forward with recording the quit claim deeds attached to this report. The City Attorney has reviewed and approved the three quit claim deeds attached to this report. Attachments: 1.Location Map 2.Quit Claim Deed – 3110 Maplewood Drive North 3.Quit Claim Deed – 3040 Maplewood Drive North 4.Quit Claim Deed – 3000 Maplewood Drive North Council Packet Page Number 56 of 177 G4, Attachment 1 Spbe Gspoubhf Uvsocbdl Nbq Qsjwbuf Spbe Mpdbujpo Gspoubhf Qsjwbuf J.7:5 72 UI Council Packet Page Number 57 of 177 G4, Attachment 2 Quit Claim Deed Deed Tax Due: $1.70 ECRV: N/A Date: ___________________, 2025 FOR VALUABLE CONSIDERATION, the City of Maplewood, a municipal corporation under the laws of Minnesota, Grantor, hereby conveys and quitclaims to RK Properties II, LLC, a Minnesota limited liability company, Grantee, real property in Ramsey County, Minnesota, described as follows: All that part of the Northwest Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, lying westerly of the easterly right of way line of State Trunk Highway No. 61 as located and established prior to January 1, 1950, and lying south of the north 33.00 feet of said Northwest Quarter of the Northwest Quarter, and lying north of the westerly extension of the south line of Tract A, REGISTERED LAND SURVEY NO. 15, said Ramsey County and lying southeasterly of the following described line: Commencing at the northwest corner of said Section 3; thence easterly on an assumed azimuth of 90 degrees 09 minutes 23 seconds along the north line thereof for 692.28 feet to the point of beginning of the line to be described; thence southerly for 919.73 feet on a non-tangential curve, concave to the east, having a radius of 3414.83 feet, a delta angle of 15 degrees 25 minutes 54 seconds and a chord azimuth of 200 degrees 08 minutes 53 seconds; thence on an azimuth of 192 degrees 25 minutes 56 seconds for 437.85 feet; thence on an azimuth of 102 degrees 25 minutes 56 seconds for 100 feet and there terminating. See attached Exhibit A. AND All that part of the Northwest Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, lying westerly of the easterly right of way line of State Trunk Highway No. 61 as located and established prior to January 1, 1950, and lying south of the westerly extension of the south line of Tract A, REGISTERED LAND SURVEY NO. 15, said Ramsey County and lying north of the westerly extension of the most northerly line of Tract C. said REGISTERED LAND SURVEY NO. 525, and lying southeasterly of the following described line: 1 MA745-2-969835.v3 Council Packet Page Number 58 of 177 G4, Attachment 2 Commencing at the northwest corner of said Section 3; thence easterly on an assumed azimuth of 90 degrees 09 minutes 23 seconds along the north line thereof for 692.28 feet to the point of beginning of the line to be described; thence southerly for 919.73 feet on a non-tangential curve, concave to the east, having a radius of 3414.83 feet, a delta angle of 15 degrees 25 minutes 54 seconds and a chord azimuth of 200 degrees 08 minutes 53 seconds; thence on an azimuth of 192 degrees 25 minutes 56 seconds for 437.85 feet; thence on an azimuth of 102 degrees 25 minutes 56 seconds for 100 feet and there terminating. See attached Exhibit B. Check here if part or all of the land is Registered (Torrens) RESERVATIONS CLAUSE Subject to the following restrictions and reservations: The City of Maplewood reserves a drainage and utility easement over the entirety of said real estate. The Seller certifies that the Seller does CITY OF MAPLEWOOD not know of any wells on the described real property. A well disclosure certificate By _________________________________ accompanies this document or has Marylee Abrams, Mayor been electronically filed. (If electronically filed, insert WDC number: __________________). I am familiar with the property By _________________________________ described in this instrument and I Michael Sable, City Manager certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. 2 MA745-2-969835.v3 Council Packet Page Number 59 of 177 G4, Attachment 2 STATE OF MINNESOTA ss.: } COUNTY OF RAMSEY The foregoing was acknowledged before me this ______ day of _________, 2025, by Marylee Abrams, the Mayor of the City of Maplewood, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation, Grantor. _______________________________________________ Notarial Stamp or Seal SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT } STATE OF MINNESOTA ss.: COUNTY OF RAMSEY The foregoing was acknowledged before me this ______ day of _________, 2025, by Michael Sable, the City Manager of the City of Maplewood, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation, Grantor. _______________________________________________ Notarial Stamp or Seal SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT This instrument was drafted by:Tax statements should be sent to: Kennedy & Graven, Chartered RK Properties II, LLC 150 South Fifth Street, Suite 700 Attn: Richard Kline Minneapolis, MN 55402 3090 Highway 61 North (612) 337-9300Maplewood,MN 55109 3 MA745-2-969835.v3 Council Packet Page Number 60 of 177 G4, Attachment 2 4 MA745-2-969835.v3 Council Packet Page Number 61 of 177 G4, Attachment 2 5 MA745-2-969835.v3 Council Packet Page Number 62 of 177 G4, Attachment 3 Quit Claim Deed Deed Tax Due: $1.70 ECRV: N/A Date: ___________________, 2025 FOR VALUABLE CONSIDERATION, the City of Maplewood, a municipal corporation under the laws of Minnesota, Grantor, hereby conveys and quitclaims to RK Properties I, LLC, a Minnesota limited liability company, Grantee, real property in Ramsey County, Minnesota, described as follows: All that part of the Northwest Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, lying westerly of the easterly right of way line of State Trunk Highway No. 61 as located and established prior to January 1, 1950, and lying south of the westerly extension of the most northerly line of Tract C, REGISTERED LAND SURVEY NO. 525, said Ramsey County and lying north of the westerly extension of the south line of said Tract C and lying southeasterly of the following described line: Commencing at the northwest corner of said Section 3; thence easterly on an assumed azimuth of 90 degrees 09 minutes 23 seconds along the north line thereof for 692.28 feet to the point of beginning of the line to be described; thence southerly for 919.73 feet on a non-tangential curve, concave to the east, having a radius of 3414.83 feet, a delta angle of 15 degrees 25 minutes 54 seconds and a chord azimuth of 200 degrees 08 minutes 53 seconds; thence on an azimuth of 192 degrees 25 minutes 56 seconds for 437.85 feet; thence on an azimuth of 102 degrees 25 minutes 56 seconds for 100 feet and there terminating. See attached Exhibit A. Check here if part or all of the land is Registered (Torrens) RESERVATIONS CLAUSE Subject to the following restrictions and reservations: The City of Maplewood reserves a drainage and utility easement over the entirety of said real estate. 1 MA745-2-969836.v3 Council Packet Page Number 63 of 177 G4, Attachment 3 The Seller certifies that the Seller does CITY OF MAPLEWOOD not know of any wells on the described real property. A well disclosure certificate By _________________________________ accompanies this document or has Marylee Abrams, Mayor been electronically filed. (If electronically filed, insert WDC number: __________________). By _________________________________ I am familiar with the property described in this instrument and I Michael Sable, City Manager certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. STATE OF MINNESOTA ss.: } COUNTY OF RAMSEY The foregoing was acknowledged before me this ______ day of _________, 2025, by Marylee Abrams, the Mayor of the City of Maplewood, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation, Grantor. ________________________________________________ Notarial Stamp or Seal SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT STATE OF MINNESOTA ss.: } COUNTY OF RAMSEY The foregoing was acknowledged before me this ______ day of _________, 2025, by Michael Sable, the City Manager of the City of Maplewood, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation, Grantor. Notarial Stamp or Seal _______________________________________________ SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT This instrument was drafted by: Tax statements should be sent to: Kennedy & Graven, Chartered RK Properties I, LLC 150 South Fifth Street, Suite 700 Attn: Richard Kline Minneapolis, MN 55402 3090 Highway 61 North (612) 337-9300Maplewood,MN 55109 2 MA745-2-969836.v3 Council Packet Page Number 64 of 177 G4, Attachment 3 3 MA745-2-969836.v3 Council Packet Page Number 65 of 177 G4, Attachment 4 Quit Claim Deed Deed Tax Due: $1.70 ECRV: N/A Date: ___________________, 2025 FOR VALUABLE CONSIDERATION, the city of Maplewood, a municipal corporation under the laws of Minnesota, Grantor, hereby conveys and quitclaims to EFN Maplewood Properties, LLC, a Minnesota limited liability company, Grantee, real property in Ramsey County, Minnesota, described as follows: All that part of the Northwest Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, Ramsey County, Minnesota, lying westerly of the easterly right of way line of State Trunk Highway No. 61 as located and established prior to January 1, 1950, and lying south of the westerly extension of the north line of Tract D, REGISTERED LAND SURVEY NO. 525, said Ramsey County and lying southeasterly of the following described line: Commencing at the northwest corner of said Section 3; thence easterly on an assumed azimuth of 90 degrees 09 minutes 23 seconds along the north line thereof for 692.28 feet to the point of beginning of the line to be described; thence southerly for 919.73 feet on a non-tangential curve, concave to the east, having a radius of 3414.83 feet, a delta angle of 15 degrees 25 minutes 54 seconds and a chord azimuth of 200 degrees 08 minutes 53 seconds; thence on an azimuth of 192 degrees 25 minutes 56 seconds for 437.85 feet and there terminating. And lying northerly of the following described line: Beginning at the terminus of the above described line; thence on an azimuth of 102 degrees 25 minutes 56 seconds for 100 feet and there terminating. See attached Exhibit A. Check here if part or all of the land is Registered (Torrens) RESERVATIONS CLAUSE Subject to the following restrictions and reservations: The City of Maplewood reserves a drainage and utility easement over the entirety of said real estate. 1 MA745-2-969837.v3 Council Packet Page Number 66 of 177 G4, Attachment 4 The Seller certifies that the Seller does CITY OF MAPLEWOOD not know of any wells on the described real property. By _________________________________ A well disclosure certificate accompanies this document or has Marylee Abrams, Mayor been electronically filed. (If electronically filed, insert WDC number: __________________). I am familiar with the property By _________________________________ described in this instrument and I Michael Sable, City Manager certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. STATE OF MINNESOTA ss.: } COUNTY OF RAMSEY The foregoing was acknowledged before me this ______ day of _________, 2025, by Marylee Abrams, the Mayor of the City of Maplewood, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation, Grantor. _______________________________________________ Notarial Stamp or Seal SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT STATE OF MINNESOTA ss.: } COUNTY OF RAMSEY The foregoing was acknowledged before me this ______ day of _________, 2025, by Michael Sable, the City Manager of the City of Maplewood, a municipal corporation under the laws of Minnesota, on behalf of the municipal corporation, Grantor. Notarial Stamp or Seal _______________________________________________ SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT This instrument was drafted by: Tax statements should be sent to: Kennedy & Graven, Chartered EFN Maplewood Properties, LLC 150 South Fifth Street, Suite 700 Attn: Edward F. Napleton Minneapolis, MN 55402 One Oakbrook Terrace, Suite 600 (612) 337-9300Oakbrook Terrace, MN 60181 2 MA745-2-969837.v3 Council Packet Page Number 67 of 177 G4, Attachment 4 3 MA745-2-969837.v3 Council Packet Page Number 68 of 177 G5 CITY COUNCIL STAFF REPORT Meeting Date January 27, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER:Mychal Fowlds, IT Director AGENDA ITEM: Purchase of FireRadios Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The fire radio purchase is over $50,000 and therefore requires City Council approval per the purchasing policy. Recommended Action: Motion to approve the purchase of fire radios. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $60,702.80. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Public safety staff need radios for immediate and reliable communication, enabling quick coordination and real-time updates during emergencies. Radios enhance safety by providing a durable, priority-access communication method that operates independently of cellular networks, ensuring effective responses in high-risk situations. Background: As stated above, all public safety agencies within Ramsey County and the State of Minnesota operate on an 800MHz radio system, requiring each public safety vehicle to be equipped with a mobile radio and each staff person to be issued a portable radio. In 2025, the average cost of each radio is roughly $6,000 and the manufacturer recommends replacement of each radio every 7-10 years. The Maplewood Public Safety Department has budgeted to replace each public safety radio every 8 years. The department currently has 150 mobile and portable radios and has a radio replacement plan which will replace radios each year to ensure that all radios are replaced prior to being over 8 Council Packet Page Number 69 of 177 G5 years old, which aligns with manufacturers' recommendations and industry best practices. This item is the fire portion of the 2025 CIP replacement allocation. Ancom is an authorized Motorola reseller and the pricing the city receives is based off of the Minnesota State contract with Motorola. Attachments: 1. quotes Council Packet Page Number 70 of 177 G5, Attachment 1 Council Packet Page Number 71 of 177 G5, Attachment 1 Council Packet Page Number 72 of 177 G5, Attachment 1 Council Packet Page Number 73 of 177 G5, Attachment 1 Council Packet Page Number 74 of 177 J1 CITY COUNCILSTAFF REPORT Meeting Date January 27, 2025 REPORT TO:Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Steven Love, Public Works Director AGENDA ITEM: Resolution Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for a Public Hearing for 2025 Maplewood Street Improvements, City Project 24-12 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Engineering Department has prepared a feasibility report for proposed 2025 street improvement project. The report provides information on existing site conditions, proposed improvements, resident input, special assessments, project costs, project financing, schedule, and recommendations. City Council will consider accepting the feasibility report, ordering the preparation of plans and specifications, and ordering the public hearing. Recommended Action: Motion to approve a resolution accepting the feasibility report, authorizing the preparation of plans and specifications, and calling for a public hearing at 7:00 p.m. on February 24, 2025 for the 2025 Maplewood Street Improvements, City Project 24-12. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $9,588,300 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The proposed funding plan includes a combination of the Environmental Utility Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessment, St. Paul Regional Water Services (SPRWS), Street Revitalization Fund, and Water Area Fund. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The streets proposed for reconstruction are animportant part of the City’s infrastructure, serving as a connection to and from residential properties, businesses, and other points of interest. The City Council Packet Page Number 75 of 177 J1 streets and utilities included in the project havedeteriorated beyond the point of regularannual maintenance and need to be replaced. The project will be designed to minimize the impact on the urban environment while improving the quality of stormwater runoff reaching area waterbodies. Background The Feasibility Report for the 2025 Maplewood Street Improvements, City Project 24-12, is complete, providing detailed information on the existing site conditions, proposed improvements, anticipated schedule, costs, financing, and recommendations. The project includes the Prosperity-Hazelwood area and the South Leg area of Maplewood. The total length of project streets is 4.4 miles. This project is a part of the 2025 – 2029 Maplewood Capital Improvement Plan (CIP). If the City Council approves the proposed project, construction would begin in June of 2025. The Prosperity-Hazelwood area includes Prosperity Road from County Road B to Larpenteur Avenue and Hazelwood Street from Frost Avenue to Ripley Avenue. The South Leg area is made up of seven different smaller neighborhoods located in southern leg of Maplewood. These neighborhoods are generally bounded by Lower Afton Road to the north, McKnight Road to the west, Bailey Road to the south and Century Avenue to the east. Maps of the proposed project streets are attached. The existing street pavement and aging utility infrastructure of the project streets present an ongoing maintenance for the Street and Utility Departments. Of the infrastructure elements, the City maintains the bulk of the maintenance activities including patching the roadway, crack sealing, filling potholes, and maintaining the aging utility infrastructure. The poor condition of the existing street pavement represents a decreased level of service for the residents of Maplewood. Staff has received complaints from area residents about the current street conditions. Proposed project improvements are described below: Typical Pavement Rehabilitation Improvements: Full depth reclamation (grinding/mixing) of existing pavement and underlying aggregate. Removal of excess reclaim material. Installation of new pavement. Replacement of soft soils under the roadway as needed. Spot replacement of structurally damaged concrete curb and gutter. Improvements to existing pedestrian features and ADA upgrades. Saw and seal control joints for the new pavement. Replacement of failing structures and outdated utility covers. Installation of sacrificial anodes on water mains as determined by St. Paul Regional Water Services (SPRWS). o The anode acts to reduce the corrosion (rusting) of the water main and increases its service life. Restoration of disturbed driveways, boulevards, and landscaping impacted by the project. Typical Full Reconstruction Improvements: Full removal of existing pavement and underlying aggregate. Full replacement of street pavement. Replacement of soft soils under the roadway as needed. Construction of new concrete curb and gutter. Council Packet Page Number 76 of 177 J1 Improvements to existing pedestrian features and ADA upgrades. Construction of new pedestrian/bike facilities. Saw and seal control joints for the new pavement. Installation on sacrificial anodes on water mains as determined by SPRWS. Significant utility improvements to include: o Expansion of the storm sewer system. o Replacement of water main on select streets as determined by SPRWS. o Spot replacement of select sanitary sewer mains and services. Water quality improvements such as rain gardens and infiltration basins. Restoration of driveways, turf, and landscape features impacted by the project. Sewer lining of deteriorated sanitary sewer mains in select areas throughout the City. Fog seal of past neighborhood improvement project streets. Neighborhood Correspondence On August 12, 2024, the Maplewood City Council ordered staff to prepare a feasibility study for the 2025 Maplewood Street Improvements. On August 22, 2024, staff mailed a letter to the residents in the project areas to provide information of the City Council’s action and provide notification that preliminary project activities would begin during the fall of 2024. Staff mailed informational packets to impacted residents on December 5, 2024. The packet informed project residents about a number of topics including street construction frequently asked questions, an informational handout about assessments, and an invitation to Neighborhood Meeting #1. Staff held the first informational neighborhood meetings for the project on December 18, 2024 for the South Leg area and December 19, 2024 for the Prosperity-Hazelwood area. Staff mailed out the invitation to 277 property owners with 24 attending the South Leg area meeting and 4 attending the Prosperity-Hazelwood area meeting. The meetings for each area included a presentation followed by a question and answer session. Items presented at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information, and an estimated project timeline. The majority of conversation in the South Leg area revolved around if there is a need for concrete curb and gutter in the Haller neighborhood, the general scope of improvements in the Haller neighborhood, assessments and general construction questions. The majority of the conversation in the Prosperity-Hazelwood area meeting revolved around speeding concerns on Prosperity Road, the need for some on-street parking on Prosperity Road, roadway widths, the streetscape of Prosperity, anticipated impacts to boulevard areas, the proposed trail on Prosperity Road and concerns regarding safety at the Frost Avenue and Prosperity Road intersection. Following the meeting, staff posted the meeting minutes and the presentation slides on the project website for residents to view. Similar to past projects, the City used a tool called “InputID” to gather additional resident feedback. On December 31, 2024, residents were mailed an informational letter on how to access and use the tool. The InputID system is “social media like”, with the ability to add comments on the map and the ability to like or dislike comments. Staff have received many questions and comments about the project on this online tool. Some of these comments included concerns regarding speeding and safety along Prosperity Road, drainage concerns, comments on the poor condition of the street Council Packet Page Number 77 of 177 J1 pavement, and the need for additional street lighting. Staff will continue to monitor these comments throughout design. Additional neighborhood meetings and stakeholder communications are planned throughout the public improvement process. These communications will continue conversations with area residents and ensure that everyone affected by the potential project is well informed and has had multiple chances to provide input. A second neighborhood meeting will be scheduled prior to the public hearing in February 2025. The timing of this meeting provides residents with the opportunity to hear about the latest project developments and to have their questions answered prior to the public hearing. Assessments An independent appraisal firm has been hired to provide an opinion of special benefit received by properties within the project area. This information will ultimately be used to determine the special benefit assessment amounts for the project area. The preliminary rates established in the City’s Special Assessment Policy were used to generate a preliminary assessment roll for budgeting purposes. Based on the City of Maplewood’s Pavement Management Policy, parcels are assessed on an equal “unit” basis. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from improvements. Ultimately the special benefit appraisal report will determine the final assessment amounts for the properties proposed to be assessed as a part of the project. For the purposes of this report and establishing a project financing plan, the preliminary assessment rate(s) are as follows. Residential o Full Reconstruction Rate, Single Family Unit = $6,600/Unit o Pavement Rehabilitation Rate, Single Family Unit = $3,450/Unit Commercial/Multi-Family o Full Reconstruction Rate = $132.00/Front-Foot The assessment hearing is currently proposed for September of 2025. Estimated Project Cost The total estimated project cost is outlined below: Estimated Project Cost Summary Proposed ImprovementsTotal Amount % of Total Street Improvements$5,603,900 59% Drainage Improvements $2,496,700 26% Sanitary Sewer Improvements $583,400 4% Water System Improvements $904,300 11% Total Estimated Project Cost: $9,588,300 100% The estimated costs include 10% contingencies and 12% overhead, which include geotechnical, legal and fiscal expenses. Council Packet Page Number 78 of 177 J1 Preliminary Project Funding Plan The improvements are proposed to be financed through a combination of Environmental Utility Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessment, St. Paul Regional Water Services (SPRWS), Street Revitalization Fund and Water Area Fund. An update to the financing plan will be provided after the special benefits appraisal is received. Estimated Project Cost Recovery Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $2,419,941 25% Street Revitalization Fund $2,451,639 26% Environmental Utility Fund $1,863,000 20% Sanitary Sewer Fund $583,400 6% Water Area Fund (WAC) $133,300 1% St. Paul Regional Water Services (SPRWS) $771,000 8% Special Benefit Assessment $1,366,020 14% Total Estimated Project Funding: $9,588,300 100% The total estimated project cost is roughly $548,000 higher than the approved CIP. This is due to higher than anticipated drainage improvement costs at the feasibility level versus the CIP. These additional costs will be covered by larger contributions from the Street Revitalization Fund and the Environmental Utility Fund. Overall bonding levels are estimated to be roughly $113,000 less than the CIP estimate. The estimated project costs and the preliminary project funding plan have been reviewed by the Finance Director. Project Schedule The following is a tentative schedule for City Project 24-12. Project Schedule Date Order Preparation of Feasibility Study 8/12/2024 Neighborhood Meeting #1 (South Leg Area only) 12/18/2024 Neighborhood Meeting #1 (Prosperity-Hazelwood Area only) 12/19/2024 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/27/2025 Authorize Preparation of Plans and Specifications Neighborhood Meeting #2 (South Leg and Prosperity-Hazelwood Area)February 2025 City Council Meeting | Public Hearing andOrder ImprovementFebruary 2025 City Council Meeting | Approve Plans and Specifications, Authorize March 2025 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid OpeningApril 2025 City Council Meeting | Award Contract May 2025 Neighborhood Meeting #3 (South Leg Area only) May 2025 Neighborhood Meeting #3 (Prosperity-Hazelwood Area only) May 2025 Begin Construction June 2025 City Council Meeting | Accept Assessment Roll and Order Assessment September 2025 Hearings City Council Meeting | Assessment Hearing and Adopt Assessment Roll September 2025 Complete Construction November 2025 Assessments Certified to Ramsey County November 2025 Council Packet Page Number 79 of 177 J1 Attachments 1. Resolution Accepting Feasibility Study 2. Project Location/Improvement Map 3. Feasibility Report 4. Presentation Slides Council Packet Page Number 80 of 177 J1, Attachment 1 RESOLUTION ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING th WHEREAS, pursuant to a resolution of the council adopted August 12 , 2024, a feasibility report has been prepared by the City Engineering Division with reference to the improvement project, 2025 Maplewood Street Improvements, City Project 24-12, and this report was received by the Council th on January 27, 2025; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible. NOW, THEREFORE, BE IT RESOLVED, by the City Council of Maplewood, Minnesota: 1.The City Council will consider the 2025 Maplewood Street Improvements, City Project 24-12 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total project cost of $9,588,300. 2.The City Engineer, or designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3.The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $9,588,300 shall be established. The proposed financing plan is as follows: Estimated Project Cost Recovery Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $2,419,94125% Street Revitalization Fund $2,451,63926% Environmental Utility Fund$1,863,00020% Sanitary Sewer Fund $583,4006% Water Area Fund (WAC) $133,3001% St. Paul Regional Water Services (SPRWS)$771,0008% Special Benefit Assessment$1,366,02014% Total Estimated Project Funding:$9,588,300100% th 4.A public hearing shall be held on such proposed improvement on the 24day of February, 2025 at 7:00 PM. The City Clerk shall give mailed and published notice of such hearing and improvement as required by law. th Approved this 27 day of January, 2025 Council Packet Page Number 81 of 177 J1, Attachment 2 Council Packet Page Number 82 of 177 J1, Attachment 3 FEASIBILITY REPORT 2025 MAPLEWOOD STREET IMPROVEMENTS CITY PROJECT, 24-12 Prosperity-Hazelwood Area: Prosperity Road, Hazelwood Street South LegArea: Parkview Lane, Parkview Court, Hillwood Drive, Ferndale Street, Oakridge Court, Beth Court, Dahl Circle, Matterhorn Drive, Timber Court, Maime Avenue, Dorland Road, Maida Court, Southcrest Avenue, Crestview Drive, Nemitz Avenue, MarnieStreet, Henry Lane,Haller Lane, Haller Court I hereby certifythat this report was prepared byme or under my directsupervision and thatI am a duly LicensedProfessional Engineer under the lawsofthe State of Minnesota. SIGNATURE: ____________________________ Jonathon E. Jarosch, P.E. Date: ______________________ License No.49105 Document Prepared by: Tyler M. Strong, E.I.T. 1 Council Packet Page Number 83 of 177 J1, Attachment 3 Table of Contents Executive Summary ............................................................................................................................... 3 1.0 Introduction ...................................................................................................................................... 6 2.0 Correspondence .............................................................................................................................. 6 Property Owner Concerns .................................................................................................................. 7 3.0 Existing Conditions.......................................................................................................................... 8 Street History ..................................................................................................................................... 8 Pavement Condition ........................................................................................................................... 9 Geotechnical Summary .................................................................................................................... 19 Existing Curb ................................................................................................................................... 20 Existing Utilities ................................................................................................................................ 21 4.0 Proposed Improvements ................................................................................................................ 22 Living Streets Î Street Widths and Geometrics ................................................................................ 22 Street Reconstruction Scope ........................................................................................................... 23 Concrete Curb and Gutter ................................................................................................................ 24 Pedestrian Improvements ................................................................................................................ 25 Sanitary Sewer ................................................................................................................................ 26 Water Main ...................................................................................................................................... 26 Storm Sewer .................................................................................................................................... 27 Lighting ............................................................................................................................................ 27 Private Utilities ................................................................................................................................. 27 Erosion Control ................................................................................................................................ 27 Traffic Control and Access ............................................................................................................... 28 Additional Project Improvements ...................................................................................................... 28 5.0 Project Cost ................................................................................................................................... 29 6.0 Cost Recovery ............................................................................................................................... 29 7.0 Schedule ........................................................................................................................................ 30 8.0 Conclusions and Recommendations .............................................................................................. 31 Exhibit 1 Î Project Location Map Exhibit 2 Î Improvement Type Map Exhibit 3 Î Pedestrian Network Map Exhibit 4 Î Geotechnical Summary Exhibit 5 Î Living Streets, Streetscapes Exhibit 6 Î B618 Curb and Gutter Detail Exhibit 7 Î Cost Estimate Exhibit 8 Î Preliminary Assessment Roll Exhibit 9 Î Preliminary Assessment Map 2 Council Packet Page Number 84 of 177 J1, Attachment 3 FEASIBILITY REPORT 2025 MAPLEWOOD STREET IMPROVEMENTS CITY PROJECT 24-12 Prosperity-Hazelwood Area: Prosperity Road, Hazelwood Street South Leg Area: Parkview Lane, Parkview Court, Hillwood Drive, Ferndale Street, Oakridge Court, Beth Court, Dahl Circle, Matterhorn Drive, Timber Court, Maime Avenue, Dorland Road, Maida Court, Southcrest Avenue, Crestview Drive, Nemitz Avenue, Marnie Street, Henry Lane, Haller Lane, Haller Court Executive Summary This report has been prepared for the 2025 Maplewood Street Improvements, City Project 24-12. The project includes two areas; the Prosperity-Hazelwood area and the South Leg area. A map of the project streets to be improved is shown in Exhibit 1. The streets to be improved total approximately 4.4 miles in length. The Prosperity-Hazelwood area includes Prosperity Road from County Road B to Larpenteur Avenue and Hazelwood Street from Frost Avenue to Ripley Avenue. The South Leg area is made up of 7 different smaller neighborhoods located in southern leg of Maplewood. These neighborhoods are generally bounded by Lower Afton Road to the north, McKnight Road to the west, Bailey Road to the south and Century Avenue to the east. This project is a part of the 2025 Î 2029 Maplewood Capital Improvement Plan (CIP). After review and approval from City Council, construction would begin in June of 2025. A map showing what type of improvement each street is proposed to receive is shown in Exhibit 2 and is further described below. Typical Pavement Rehabilitation Improvements: Full depth reclamation (grinding/mixing) of pavement and underlying aggregate base. Removal of excess reclaim material to accommodate new pavement section. Installation of new bituminous pavement over reclaimed aggregate base material. Replacement of soft subgrade soils under roadway on an as needed basis. Spot replacement of structurally damaged concrete curb and gutter. Improvements to existing pedestrian features. Saw and seal of control joints for the new bituminous pavement. Replacement of outdated utility surface castings and spot replacement of failing structures. Installation of sacrificial anodes on water mains as determined by St. Paul Regional Water Services (SPRWS). The anode acts to take the corrosion from the water main and increases its service life. Restoration of disturbed driveways, boulevards and landscaping impacted by the project. 3 Council Packet Page Number 85 of 177 J1, Attachment 3 Typical Full Reconstruction Improvements: Full removal of existing pavement and underlying aggregate base. Full replacement of asphalt pavement section. Subgrade soil corrections based on soil boring data. Construction of new concrete curb and gutter. Improvements to existing pedestrian features and potential for new facilities. Saw and seal of control joints for the new bituminous pavement. Installation on sacrificial anodes on water mains as determined by SPRWS. Significant utility improvements to include the expansion of the storm sewer system, replacement of water main on select streets as determined by SPRWS and spot replacement of select sanitary sewer main and services. Water quality improvements such as rain gardens and infiltration basins where feasible. Restoration of driveways, turf and landscape features impacted by the project. Additional Improvements Included with Project: Sewer lining of deteriorating sanitary mains in miscellaneous areas throughout the City. Fog seal of past neighborhood improvement project streets. The estimated costs, shown below, include a 10% construction contingency and a 12% allowance for geotechnical, legal and fiscal expenses. Estimated Project Cost Summary Proposed Improvements Total Amount % of Total Street Improvements $5,603,900 59% Drainage Improvements $2,496,700 26% Sanitary Sewer Improvements $583,400 4% Water System Improvements $904,300 11% Total Estimated Project Cost: $9,588,300 100% The improvements are proposed to be financed through Environmental Utility Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessments, St. Paul Regional Water Services (SPRWS), Street Revitalization Fund and Water Area Fund. Estimated Project Cost Recovery Funding Source Total Amount % of Total General Obligation (G.O.) Improvement Bonds $2,419,941 25% Street Revitalization Fund $2,451,639 26% Environmental Utility Fund $1,863,000 20% Sanitary Sewer Fund $583,400 6% Water Area Fund (WAC)$133,300 1% St. Paul Regional Water Services (SPRWS) $771,000 8% Special Benefit Assessment $1,366,020 14% Total Estimated Project Funding: $9,588,300 100% 4 Council Packet Page Number 86 of 177 J1, Attachment 3 Project Schedule Date Order Preparation of Feasibility Study 8/12/2024 Neighborhood Meeting #1 (South Leg Area only) 12/18/2024 Neighborhood Meeting #1 (Prosperity-Hazelwood Area only) 12/19/2024 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/27/2025 Authorize Preparation of Plans and Specifications Neighborhood Meeting #2 (South Leg and Prosperity-Hazelwood Area) February 2025 City Council Meeting | Public Hearing and Order Improvement 2/24/2025 City Council Meeting | Approve Plans and Specifications, Authorize March 2025 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid Opening April 2025 City Council Meeting | Award Contract May 2025 Neighborhood Meeting #3 (South Leg Area only) May 2025 Neighborhood Meeting #3 (Prosperity-Hazelwood Area only) May 2025 Begin Construction June 2025 City Council Meeting | Accept Assessment Roll and Order Assessment September 2025 Hearings Neighborhood Meeting #4 September 2025 City Council Meeting| Assessment Hearing and Adopt Assessment Roll September 2025 Complete Construction November 2025 Assessments Certified to Ramsey County November 2025 5 Council Packet Page Number 87 of 177 J1, Attachment 3 2025 Maplewood Street Improvements 2025 MAPLEWOOD STREET IMPROVEMENTS CITY PROJECT 24-12 Prosperity-Hazelwood Area: Prosperity Road, Hazelwood Street South LegArea: Parkview Lane, Parkview Court, Hillwood Drive, Ferndale Street, Oakridge Court, Beth Court, Dahl Circle, Matterhorn Drive, Timber Court, Maime Avenue, Dorland Road, Maida Court, Southcrest Avenue, Crestview Drive, Nemitz Avenue, Marnie Street, Henry Lane,Haller Lane, Haller Court 1.0 Introduction On August12, 2024, the Maplewood City Council ordered the preparation of a feasibility study for the 2025 Maplewood Street Improvements. The project includes two general areas;the Prosperity- Hazelwood area and the South Legarea. The total length of streets to be improved is 4.4 miles. This project is a part of the 2025 Î 2029 Maplewood Capital Improvement Plan (CIP). After review and approval from City Council, construction would begin in June of 2025. A map of the streets to be improved is shown in Exhibit 1. The Prosperity-Hazelwoodarea streets total1.3miles in length andinclude Prosperity Road from County Road B to Larpenteur Avenue and Hazelwood Street from Frost Avenue to Ripley Avenue.The streets to be improved in theSouth Legof Maplewood area are 3.1miles in length. The South Leg area is made up of 7 different smaller neighborhoods located in southern leg of Maplewood. These neighborhoods are generally bounded by Lower Afton Road to the north, McKnight Road to the west, Bailey Road to the south and Century Avenue to the east. The existing street pavementandaging utility infrastructureon these streets present an ongoing maintenance problem for the Maplewood Street and Utility Departments.Of the infrastructure elements the city maintains, the bulk of the maintenance activities consist of patching the roadway, crack sealing, filling potholes and maintaining the aging utility infrastructure.These streets are in need significant improvements. 2.0 Correspondence On August 12, 2024, the Maplewood City Council ordered staff to prepare afeasibility study for the 2025 Maplewood Street Improvements. On August 22, 2024, staff mailed a letter to the residentsin the project areasto provide information on the councilÓs action andto notify aboutpreliminary project activitieswould begin during the fall of 2024. Staff mailed informational packets to impacted residents on December 5, 2024. The packet informs project residents about a number of topics including street construction frequently asked questions, an informationalhandout about assessments andan invitation to Neighborhood Meeting#1. Staff held the first informational neighborhood meetings for the project on December 18, 2024 for the South Leg area andDecember 19, 2024 for the Prosperity-Hazelwood area. Staff mailed out the invitation to 277 property ownerswith24 attending the South Leg area meeting and 4 attending the 6 Council Packet Page Number 88 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Prosperity-Hazelwood area meeting. The meetings for each areaincluded a presentation followed by a question and answer session. Items discussed at this meeting included the public improvement process, construction process, existing conditions, proposed improvements, assessment information and an estimated project timeline. The majority of conversationin the South Leg area revolved around the need for concrete curb and gutter and general scope of improvements in the Haller neighborhood, assessments and general construction questions. The majority of the conversationin the Prosperity-Hazelwood area meetingrevolved around speeding concernson Prosperity Road, the need for some on street parking on Prosperity Road, roadway widths and streetscape of Prosperity, anticipated impacts to boulevard areas,the proposed trail on Prosperity Road and the need for a four-way stop at the Frost andProsperityintersection. Following the meeting, staff posted the meeting minutes and the presentation slides on the project website for residents to view. Similar to past projects, the City utilizeda tool called ÐInputIDÑ to obtain further resident feedback.On December 31, 2024, residents weremailed an informational letter on how to access and use the tool. The InputID system is Òsocial-media likeÓonlinetool, with the ability toadd comments on the map and the ability tolike or dislike comments.Staff have received many questionsand commentsabout the project on this online tool. Some of these comments included concerns regarding speeding and safety along Prosperity Road, drainage concerns, comments on the poor condition of the street pavementand the need for additional street lighting. Staff will continue to monitor these comments throughout design. Additional neighborhood meetings and stakeholder correspondence are planned throughout the public improvement process to continue conversations with area residents and to ensure that everyone affected by the potential project is well informed and has had multiple chancesto provide input. A secondneighborhood meeting will bescheduled prior to the public hearingin February 2025. The timing of this meetingprovides residents withtheopportunity to hear about the latest project developments and to have their questions answered prior tothe public hearing. Property Owner Concerns A few comments were received from residents about the frequency of speeding vehicles along Prosperity Road. Staff will look at options during design to promote lower speeds. Typically, this would include narrowing the street width, adding a barrier curband narrowing lane striping to make the roadway feel more constricted.The City also can use its mobile speed display sign to help grab the driverÓsattention to their current speed. Enforcement by the Police Department is another tool that can help with the more unreasonable drivers. Staff received mostly positive feedback from residents regarding the proposed asphalt trail on the West side of Prosperity Road running from County Road B to Larpenteur Avenue. Much of the conversation revolved around improving pedestrian safety and connection to points of interest along Prosperity. There was a general concern from a number of residents about how the new trail would impact their front yard. Staff received many general comments from residents at Neighborhood Meeting #1 about the need for some on-street parking on Prosperity Road north of Frost Avenue. 7 Council Packet Page Number 89 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Staff received a few comments at Neighborhood Meeting #1 about how the project would impact boulevard trees. TheCity sees boulevard trees as a valuable asset to neighborhoods. During design, the team doeseverything itcan to design around treesto minimize the need for removal.If there is not a way to reconstruct the street and utilities without impacting a boulevard tree we will reach out to the property owner andwork with them on the removal and offer a replacement tree. All boulevard ash trees (in the City Right of Way) will be removed as a part of the project due to the impacts of the emerald ash borer. Area residents also stated a concern for the safety of the intersection of Prosperity Road and Frost Avenue. They stated that there were frequent near-miss situations that occur between vehicles at this intersection and a number of crashes as well. Staffreceiveda significant amount offeedback at Neighborhood Meeting #1 from residents in the Haller neighborhood of the project regarding the proposed concrete curbing on Haller Lane and Haller Court. Many of the residentsin this neighborhood do not support the installation of concrete curbribbon within their neighborhood.Their reasons included anincreased assessment costs associated with concrete curbinstallation, a general desire to maintain the rural character of the neighborhood (which is zoned as residential estates) and a lack of need for a curb to control drainage in their neighborhood. This area was originally designed for runoff to shed off the roadway into boulevard areas. The residents also brought up concerns with erosion of boulevards in areas of the neighborhood. 3.0 Existing Conditions StreetHistory Theprojectstreets were originally constructed between the 1940Ós and 1990Ós. Prosperity Road and Hazelwood Street were constructed the earliest, betweenthe1940Ós and1960Ós. The streets in the South Leg area were constructed between the 1970Ós and the 1990Ós.Due to the large gap in infrastructure ageand lack of concrete curb and gutter, the type of improvements needed for Prosperity Road and Hazelwood Street will greatly differ from the rest of the project streets. Prosperity Road is functionally classified as a collectorstreet, with the rest of the project streets classified as local streets. Local streets provideconveyance for vehicle traffic betweenproperties and highervolume collectorstreetssuch as Prosperity Road, English Street, Highwood Avenue and Linwood Avenue.Collector streetsprovide conveyance for vehicle traffic betweenlocal streetsand higher traffic volume arterialstreetssuch as White Bear Avenue, McKnight Road and Century Avenue. All streets are signedor designated as30 MPH. Widths of existing streets vary slightly and some are somewhat irregular with respect to their lengths. Table A summarizes the average widths of all existing streets. The averages are based ontopographic data taken in2024 and measurements along each street length. Where concrete curb and gutter is present, widths are measured from toe-of-curb to toe-of-curb. Where concrete curb and gutter is not present, widths are measuredfrom the edges of theasphalt pavement. Table A: Existing Street Widths 2025Maplewood StreetImprovements Prosperity-HazelwoodArea StreetFrom/ToAverage Width (ft.) Prosperity RoadCounty Road B/Larpenteur Avenue35 Hazelwood StreetFrost Avenue/Ripley Avenue30 8 Council Packet Page Number 90 of 177 J1, Attachment 3 2025 Maplewood Street Improvements South Leg Area StreetFrom/ToAverage Width (ft.) Parkview LaneLondin Lane/London Lane26 Parkview CourtCul de sac/Parkview Lane26 Hillwood DriveSterling Street/Cul de sac30 Ferndale StreetHillwood Drive/Linwood Avenue30 Oakridge CourtHillwood Dr/Cul de sac30 Beth CourtCul de sac/Ferndale Street30 Dahl CircleCul de sac/Sterling Street30 Matterhorn DriveCul de sac/Sterling Street30 Timber CourtCul de sac/Sterling Street30 Mamie Avenue (West)Dorland Road/Lakewood Drive26 Dorland RoadSouthcrest Avenue/Maime Avenue26 Southcrest Avenue (West)Lakewood Drive/Dorland Road26 Maida CourtDorland Rd/Cul de sac26 Crestview DriveHighwood Avenue/Southcrest Avenue29 Southcrest Avenue (East)Crestview Drive/Marnie Street29 Marnie StreetHighwood Avenue/Dead end29 Mamie Avenue (East)Crestview Drive/Marnie Street29 Nemitz AvenueCrestview Dr/Marnie Street29 Henry LaneCarver Avenue/Dead end25 Haller LaneSterling Street/Cul de sac25 Haller CourtHaller Lane/Cul de sac25 PavementCondition The Pavement Condition Index (PCI) method was used to determine the condition of the project street pavement. The PCI method of rating pavementis based on a visual survey of the pavement and is on a scale from 0 and 100, with zerobeing the worst possible pavement conditionand 100 being the best possible condition (i.e. a new road). The PCI method was developed by the United States Army Corps of Engineersand is widely used in asset management and transportationcivil engineering. It is the CityÓs general goal to have 75-percent of localstreets at a rating of 70 or above. Table B: Pavement Condition Index (PCI) 2025MaplewoodStreet Improvements Prosperity-Hazelwood Area StreetFrom/ToFeet2024PCI Hazelwood StreetRipley Avenue/Frost Avenue74551 Prosperity RoadSummer Avenue/Frost Avenue70022 Prosperity RoadHarris Avenue/Burke Avenue118339 Prosperity RoadBurke Avenue/County Road B41649 Prosperity RoadFrost Avenue/Harris Avenue152649 Prosperity RoadLarpenteur Avenue/Summer Avenue203926 South Leg Area Beth CourtCul de sac/Ferndale Street23634 Crestview DriveNemitz Avenue/MaimeAvenue46563 Crestview DriveMamie Avenue/Highwood Avenue36843 Crestview DriveSouthcrest Avenue/Nemitz Avenue41161 Dahl CircleCul de sac/Sterling Street25858 Dorland RoadSouthcrest Avenue/Maida Court18360 Dorland RoadMaida Court/Maime Avenue47757 9 Council Packet Page Number 91 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Dorland RoadSouthcrest Avenue/Maida Court18359 Dorland RoadMaida Court/Maime Avenue47757 Ferndale StreetBeth Court/Hillwood Drive20042 Ferndale StreetLinwood Avenue/Beth Court59351 Haller CourtHaller Lane/Cul de sac40425 Haller LaneHaller Court/Cul de sac46828 Haller LaneSterling Street/Haller Court86218 Henry LaneDead End/Carver Avenue21168 Hillwood DriveSterling Street/Ferndale Street30046 Hillwood DriveFerndale Street/Oakridge Court25554 Hillwood DriveOakridge Court/Cul de sac44934 Maida CourtDorland Road/Cul de sac16133 Maida CourtDorland Road/Cul de sac16133 Mamie AvenueCrestview Drive/Marnie Street49874 Mamie AvenueDorland Road/End of Plat27854 Mamie AvenueDorland Road/End of Plat27854 Marnie StreetSouthcrest Avenue/Nemitz Avenue36148 Marnie StreetMamie Avenue/Highwood Avenue41740 Marnie StreetNemitz Avenue/Maime Avenue35838 Matterhorn DriveCul de sac/Sterling Street63376 Matterhorn DriveSterling Street/Dead end16967 Nemitz AvenueCrestview Drive/Marnie Avenue60260 Nemitz AvenueMarnie Street/150Ó E of Marnie Avenue17874 Oakridge CourtHillwood Drive/Cul de sac47737 Parkview CourtCul de sac/Parkview Lane21236 Parkview LaneParkview Court/Londin Lane61841 Parkview LaneLondin Lane/Parkview Court88345 Southcrest AvenueCrestview Drive/Marnie Street51059 Southcrest AvenueDorland Road/End of Plat34066 Southcrest AvenueDorland Road/End of Plat34066 Timber CourtCul de sac/Sterling Street31744 Total Length (Miles) = 4.4 Weighted Average 2024PCI =42 The existing streets have failures including, but not limited to, transverse and edge cracking, medium to high severity patching, fatigue (alligator) cracking, block cracking and many potholeswhich need patching yearly. A number of areas within the streetsection have water pooling in them as well. These puddles undergo freeze thaw cycles in the winter, which deteriorates the pavement at a faster rate. Figures1-8on thefollowing pagesdisplay pictures of the level of pavement deterioration on these streets. The pictures provide anaccuraterepresentation of the current state of pavement condition throughout the neighborhood. 10 Council Packet Page Number 92 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Prosperity Road FIGURE 1: Pavement Condition Photos 11 Council Packet Page Number 93 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Parkview Lane FIGURE 2: Pavement Condition Photos 12 Council Packet Page Number 94 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Hillwood Drive FIGURE 3: Pavement Condition Photos 13 Council Packet Page Number 95 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Timber Court FIGURE 4: Pavement Condition Photos 14 Council Packet Page Number 96 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Crestview Drive FIGURE 5: Pavement Condition Photos 15 Council Packet Page Number 97 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Maida Court/Dorland Road FIGURE 6: Pavement Condition Photos 16 Council Packet Page Number 98 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Oakridge Court FIGURE 7: Pavement Condition Photos 17 Council Packet Page Number 99 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Haller Lane FIGURE 8: Pavement Condition Photos 18 Council Packet Page Number 100 of 177 J1, Attachment 3 2025 Maplewood Street Improvements GeotechnicalSummary Independent Testing Technologies (ITT) was hired to prepare a geotechnical investigationreport for the purposes of designing and constructing the roadway project. Exhibit 4 contains the summary ofthe geotechnicalinvestigation report. The report provides information about the existing road section, soils underlying the road section and recommendations on construction means and methods. Due to past construction methodsand patching of the existing roadway, asphalt pavementand aggregate base thicknesses are irregular. This is especially the case on Prosperity Road and Hazelwood Street. Theaverageexisting roadwaysectionon each streetis shown below inTable C. Table C: ExistingAveragePavement Section 2025Maplewood Street Improvements Prosperity-Hazelwood Area Pavement Aggregate StreetFrom/ToThickness Thickness (in)(in) Prosperity RoadCounty Road B/Larpenteur Avenue85 Hazelwood StreetFrost Avenue/Ripley Avenue88 South Leg Area Parkview LaneLondin Lane/Londin Lane3.57 Parkview CourtCul de sac/Parkview Lane3.57 Hillwood DriveSterling Street/Cul de sac3.57 Ferndale StreetHillwood Drive/Linwood Avenue3.57 Oakridge CourtHillwood Dr/Cul de sac3.57 Beth CourtCul de sac/Ferndale Street3.57 Dahl CircleCul de sac/Sterling Street3.56 Matterhorn DriveCul de sac/Sterling Street3.56 Timber CourtCul de sac/Sterling Street3.56 Mamie Avenue (West)Dorland Road/Lakewood Drive3.512 Dorland RoadSouthcrest Avenue/Maime Avenue3.512 Southcrest Avenue (West)Lakewood Drive/Dorland Road3.512 Maida CourtDorland Rd/Cul de sac3.512 Crestview DriveHighwood Avenue/Southcrest Avenue3.58 Southcrest Avenue (East)Crestview Drive/Marnie Street3.58 Marnie StreetHighwood Avenue/Dead end3.58 Mamie Avenue (East)Crestview Drive/Marnie Street3.58 Nemitz AvenueCrestview Dr/Marnie Street3.58 Henry LaneCarver Avenue/Dead end2.54 Haller LaneSterling Street/Cul de sac3.58 Haller CourtHaller Lane/Cul de sac3.58 19 Council Packet Page Number 101 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Based on the pavement core results, the existing pavement section is past its useful life. The project streets have deteriorated to the point at which routine maintenance is no longer cost-effective or even possible in some situations. A full replacement of the pavement on all streets is recommended. Many areas of theproject streets have aninadequate crown, whichallows water to pond in small depressionsand deterioratethe pavement surface. As the street ages, depressions in the pavement trap water, subjecting the pavement to freeze-thaw pop-outs and edge cracking. This deterioration eventually forms potholes over time.It is recommended a crown at no less than 2.0 percentbe installed on all project streets. Frost-sensitive soils within the road subgrade have been discovered on Prosperity Road. Under certain conditions, these soils can cause freeze-thaw damage tothe roadway over time. If these soils are encounteredduring the construction process, they willberemoved and replaced with a well-draining granular material.Due to the presence of these soils, a full removal and replacement of the existing road sectionrecommendedon Prosperity Road from County Road B to Larpenteur Avenue. ExistingCurb During a rain event,concrete curb and gutter channels storm water runofffrom streets, buildings and yardsinto the underground storm sewer system. This method of runoff conveyance is the most effective in preservingstreets due to the following: Provides a concrete supportingedge for asphalt pavements. Channels runoffon anon-erodible surface. Contains vehicle trafficand plowing to the street. Reduces long-termcosts of pavement maintenance. Provides an improved aesthetic appearance, or Ðcurb appealÑfor adjacent properties. Existing concrete curb and gutter is presentonthe following streets: Parkview LaneTimber Court Parkview CourtMaime Avenue Hillwood DriveDorland Road Ferndale StreetMaida Court Oakridge CourtSouthcrest Avenue Beth CourtCrestview Drive Dahl CircleNemitz Avenue Matterhorn DriveMarnie Street The existingcurbon thestreetslisted aboveis generally in good condition, with only spot repairs needed. Existing concrete curb and gutter is not presentonthe following streets. Prosperity RoadHaller Court Hazelwood StreetHenry Lane Haller Lane It should be noted that the Haller neighborhood was designed as a rural section. The roadway profile was designed to shed runoff to the edge of the roadway, with the boulevard areas being designed to accept this runoff. 20 Council Packet Page Number 102 of 177 J1, Attachment 3 2025 Maplewood Street Improvements ExistingUtilities Sanitary Sewer: The majority of the sanitary sewer in the project area was installed between the1950Ós and1990Ós as properties were developedin the area. Thesanitary sewer mainsin the Prosperity-Hazelwood area were installed in the 1950Ósand 1960Ós, consistingof 8Ñand 10Ñ vitrified clay(VC)pipe. The sanitary sewer mains in the South Leg area were installed betweenthe 1970Ós and the 1990Ós and consist mostly of modern 8Ñ polyvinyl chloride (PVC) pipe. The Prosperity-Hazelwood arealies within Maplewood Sanitary Sewer District 26.The sewage from properties within District 26 ultimately flows south through a series of pipestowards Larpenteur Avenue andMcAfee Street intersectionwhere it discharges into the Metropolitan Council sewer interceptor which flows southunder McAfee Streetinto St. Paul. The South Leg arealies within Maplewood Sanitary Sewer Districts 47and50. The sewage from properties within these districts ultimatelyflows west through a series of pipestowardsHighway 61 where it discharges intothe Metropolitan Council sewer interceptor which flows northwithin the Highway 61corridor. During the sanitary sewer manholeinspectioninthe fall of2024, Maplewood Public Works Maintenance Staff noted no significant issues with the structures under the project streets. Project staff will review televising tapes taken of the sewer mains to identify any potentialmainrepairs needed. WaterMain: Cast-Iron(CI)pipe for water main has beeninstalled since the early 1900Ós. Theinstallation of CI pipe within Maplewoodended inthe 1970Ós. AsCIpipe ages, it corrodes(rusts),becomes brittle and susceptible to failure. More modern pipematerial, such as plasticor Ductile-Iron(DI), are currently the industry standard. These materials aremuch more resistantto breakage due to the flexibility and resilience of the material. The water main on the project streets is currently a combination of DIpipe and CIpipe depending on the streetand era it was constructed in. The water main pipingwithin the entire project areais owned, operated and maintained bySt. Paul Regional Water Services (SPRWS). Records indicate existing water main pipe is CI on the following streets: Prosperity Road (County Road B to Frost Avenue), 16-Inch Prosperity Road (FrostAvenue to Larpenteur Avenue), 12-Inch Hazelwood Street(Frost Avenue to Ripley Avenue), 6-Inch Crestview Drive (Highwood Avenue to Southcrest Drive), 6-Inch Southcrest Avenue (Crestview Drive to Marnie Street), 6-Inch Marnie Street (Dead end to Highwood Avenue), 6-Inch Nemitz Avenue (Dead end to Crestview Drive), 6-Inch Mamie Avenue (Crestview Drive to Marnie Street), 6-Inch The rest of the project streets have DI water mains. StormSewerand Drainage: The entire project arealies within the Ramsey-Washington Metro Watershed District(RWMWD). The Prosperity-Hazelwoodarea of the project contributes runoff to the Keller Lake and Wakefield Lakesub- watersheds. The South Leg area of the project contributes runoff to the Snake Creek, Fish Creek, 21 Council Packet Page Number 103 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Blufflandsand Carver Lake sub-watersheds. Therunoff water within all 6 sub-watersheds ultimately dischargesinto the Mississippi River. The existing storm sewer system on project streets was inspected by staff during the fall of 2024.On streets with concrete curb and gutter, staff noted only minordeficienciesto the storm sewer system. Observed deficiencies includeda few failedstorm sewer structures, failed casting adjustment rings and broken inlet castings. On streets without concrete curb, there have been a number ofdrainage issues reportedbylocal residentsand maintenance staff, mostly along Prosperity Road. During larger storm events, current inlet and pipe capacity is not greatenoughin some areas, resulting inflooding of the street andsome yards for aperiodof time. Erosion of pavement edges and icing of the streets due to absence of a storm sewer system and lack of concrete curb is also of concern. Maintenance staff have also noted other issues, as shown below. Improve ability to maintain Wakefield Lake grit chamber. Eliminate Prosperity Road (County Road B to Frost Avenue) ditch systemdue to ongoing drainage problems. Replace failing Corrugated Metal Pipes (CMP) on Prosperity Road and within Wakefield Park. Improve ability to access manhole atNE quadrant of Prosperity Road andSummer Avenue. Improve ability to removesediment fromsumpmanholesfor east and west Wakefield Park basins. Project staff will look into potential solutions to these issues during design of the project. 4.0 Proposed Improvements Living Streets Î Street WidthsandGeometrics The City of Maplewood adopted a Living Streets Policy in January of 2013. The high-level goals of the policy include the following: Encourage people to travel by walking or bicycling Enhance thesafety and security of streets Maximizethe infiltration of storm water Improve the quality of stormwater runoff Enhance the urban forest Reduce life cycle costs Create aesthetically appealing neighborhoods The policy promotes narrower streets, traffic calming features, pedestrian walkways where feasible, improved street aesthetics, water quality improvements and additional boulevard trees. Standard design templates for local and collector streets per the policy are attached in Exhibit 5. Full implementation of this policy is typically recommended for streets which do not have existing concrete curb and gutter and are in an urban setting.Typically,where streets have existing concrete curb and gutter a full implementationof the policyis cost prohibitive andnot feasible. Staff recommend implementation of the Living Streets Policy on Prosperity Road andHazelwood Street. 22 Council Packet Page Number 104 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Table D: Proposed Street Widths 2025Maplewood Street Improvements StreetFrom/ToProposed Existing Width (ft.)Width (ft.) Prosperity RoadCounty Road B/Frost Avenue26-3235 Prosperity RoadFrost Avenue/Larpenteur Avenue26-3235 Hazelwood StreetFrost Avenue/Ripley Avenue2830 Hazelwood Street: A 26 to 30-foot street width (measured from face of curb to face of curb) is typically utilized on local neighborhood streetssimilarHazelwood Street. This street width has proven to be adequate to accommodate lower volume traffic, vehicle parking on one side of the street and space for local pedestrians and bicyclists.Staff recommends a 28-foot street width on Hazelwood Street. Prosperity Road: Prosperity Road is classified as a collector street. Collector streets can vary significantly in width and streetscape, depending ona number of factors. Some of these includeadjacent property types (commercial/residential), traffic volumes, need for improvements toor addition ofpedestrian facilities, availability of right of way, speeding concerns, resident feedback and on-street parkingneeds. Based on the factorsaboveand the feedback heard from area residents, staff recommends a28-foot street widthto accommodate two lanes of traffic, an 8-foot asphalttrail on the west sidewith a 3-foot grass boulevard between and parking bays placed in strategic locationson Prosperity Road. Haller Neighborhood Discussion: The Haller neighborhood isa uniqueneighborhood compared to the rest of Maplewood. This area is zoned as ÒResidential EstatesÓ, reflecting a more rural character than the rest of Maplewood with larger lots and a lack of public utilities. Private wells and private septic systemsmeet these needs.The existing drainage pattern in this neighborhood carries that rural feel,with roadway runoff being accommodated with boulevard swales and wooded ravines. Staff proposed the installation ofribbon-style concrete curb and gutter in this neighborhoodduring neighborhood meeting #1. Ribbon curb is a flat curbing that allows water to shed off into boulevard areas. During the neighborhood meeting, staffreceived a substantial amount of feedback from the Haller area residents stating thatthey want to maintainthe rural feel of their neighborhood. They were strongly opposed to theaddition ofconcrete curb and gutter, as they did not feel the additional cost gained them anything and would remove the rural feel of the neighborhood. Taking this feedback into account, staff reviewed the original drainage and roadway design of the neighborhood and considered the Òresidential estateÓ zoning unique to this neighborhood. Staff is recommending that the roadway layout remain as-is, maintaining the existing drainage patterns and rural character of the neighborhood without the addition of ribbon-style curbing. During the design of the project, staff will incorporate methods to reduce erosion along the edge of the pavement. Street ReconstructionScope This project will have acombination of different construction methodsdepending on existingstreet and infrastructure condition. In general, streets where all new concrete curb and gutterisproposed will 23 Council Packet Page Number 105 of 177 J1, Attachment 3 2025 Maplewood Street Improvements receive a full reconstruction(Prosperity Road and Hazelwood Street). Those streets withexisting concrete curb and gutterthat is in good conditionand only requiring spot replacement are proposed to receivea pavement rehabilitationtype improvement. Exhibit 2 shows which streets are proposed for full reconstruction and pavement rehabilitation. Staff recommendthe following improvements be made on pavement rehabilitation streetsshown in Exhibit 2. Full depth reclamation (grinding/mixing) of pavement and underlying aggregate base. Removal of excess reclaim material to accommodate volume of new pavement section. Installation of new bituminous pavement over reclaimedaggregate base material. Replacement ofsoftsubgrade soils under roadway on an as needed basis. Spot replacement of structurally damagedconcrete curb and gutter. Improvements to existing pedestrian features. Saw andseal of control joints for the new bituminous pavement. Replacement of outdated utility surface castings andspot replacement offailing structures. Installation of sacrificial anodes on water mains as determined by St. Paul Regional Water Services (SPRWS). Restoration of disturbed driveways, boulevardsand landscaping impacted by the project. Staff recommend the following improvements be madeon full reconstruction streetsas shown in Exhibit 2. Full removal and replacement of pavement andunderlyingaggregate base. Installation of new bituminous pavement over new aggregate base material. Removal and replacement of soft and frost susceptible soilsas necessary. Construction of new concrete curband gutter. Improvements to existing pedestrian features and potential for new facilities. Saw andseal of control joints for the new bituminous pavement. Installation on sacrificial anodes on water mains as determined by SPRWS. Significant utility improvements to include; expansion of the storm sewer system, replacement of water main on select streets as determined by SPRWS and replacement of select sanitary sewer services. Water quality improvements such as rain gardens and infiltration basins where feasible. Restoration of driveways, turf and landscape features impacted by the project. ConcreteCurb and Gutter Spot Replacement: Damaged sections of concrete curb often result in standing water in the curb-line oredge of road,which causes further damageto the road pavement over time. Based on an initial site investigation, staffhave estimated that about 20% of the existingconcretecurb and gutter wouldneed to bereplacedon pavement rehabilitation streets.During construction, a city project representative will determine which sections of concrete curb and gutter will need to be removed and replaced. Staff recommendonly structurally deficient portions of the existing concrete curb and gutter be removed and replaced on pavement rehabilitation streets. Curb replacement areas willmatch the existing curb design. New Construction: Concrete curb and gutter, Design B618(Barrier Curb),has been MaplewoodÓs standard curband gutter 24 Council Packet Page Number 106 of 177 J1, Attachment 3 2025 Maplewood Street Improvements forits streets in an urban setting since the early 2000Ós. Barrier curbing provides the following advantages: Provides a defined channel(gutter)for storm waterrunoffto flowwithout damaging roadway pavement or eroding grass boulevards. Providesa concreteedgetosupport theasphalt streetpavement. Provides a trafficchannelizing barrier, which preventsthe probability of vehicles sliding off the roadway duringunfavorable weather conditions. Protects the grass boulevard areas and mailboxes from damage by snowplowsand vehicles. Curb depressions at driveways provide clear identification of the driveways and limits blockage of driveways by vehicles parking on the street. Knockdowns are to beinstalled at all driveway openings for smooth vehicle transitionsinto the driveway.Ribbon curb may also be needed in some select areas to facilitate drainage to existing ponding areas. Staff recommend installingDesign B618(Barrier Curb),as shown in Exhibit 6, on Prosperity Road and Hazelwood Street. This curbing will aid in mitigating drainage issues raised by area residents along with containing street runoff within the street section. Pedestrian Improvements SidewalksandTrails: Staff reviewed the CityÓs 2040 Comprehensive Plan, Parks Master Plan and Living Streets Policy to see what additional guidance these documents could provide for sidewalks and trails in the project area. These guidingdocuments do not directlycall for any additional sidewalks or trailson the project. In looking at the larger trail and sidewalk network in the region, staff noted that thecommunity as a whole would benefit from a trail along Prosperity Road from County Road B to Larpenteur Avenue.A few residents at Neighborhood Meeting #1 were also in favor of a new trail on Prosperity Road to improve pedestrian and bicyclist safety. The new trail along Prosperity Road would provide a safe, off- street connection to the followingfeatures: County Road B trail system. Frost Avenue trail andsidewalk system. Gateway State Trail system. Wakefield Park. Future Larpenteur Avenue trail/sidewalk system. A map of the existing pedestrian network with the proposed trail is shown in Exhibit 3. After considering all of this information, staff recommend an 8-foot wide asphalttrail be installed onthe west sideProsperity Roadbetween County Road B and Larpenteur Avenue as a part of this project. Pedestrian Ramps andCrossings: Staff willreviewallexisting and proposed pedestrian crossing pointsand evaluate the need for upgradesor additional crossingsbasedon current AmericanÓs with Disabilities Act (ADA) requirements andthe City ofMaplewoodÓs Crossing Policy. 25 Council Packet Page Number 107 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Sanitary Sewer In 2024, the City of Maplewood Sanitary Sewer Department performed manhole inspections within the project area. The department alsoregularity televises and inspects all sanitarysewermains in the city over a 3-yearperiod. Manholes: After reviewing the manhole inspections performed in 2024, all existing sanitary manholestructuresin the project areaare in good condition. Outdatedcastings are to be upgraded to new standard. Replacement ofthe manholecastings with the new standard will eliminate storm water Inflow and Infiltration(I andI)into the sanitary sewer system. Eliminating the flow of storm water into the sanitary sewersystem reduces the amount of water conveyed to the Metropolitan Council Wastewater treatment plant, which isa top priority of the City and Metropolitan Council. Staff recommend existing sanitary sewer manhole structures remain in place and any outdated sanitary sewer surface castings be replaced with MaplewoodÓs Standardcasting. Main andServices: After reviewing thesanitarysewer televising tapes, Prosperity Road has a handful of failingsewer main and sewer service locations.Sanitary sewer main andservices on all other project streets were in good condition. Staff recommend spot replacement of the sanitary sewermain andsewer services under Prosperity Road on an as needed basis to prevent costly potentialfuture utility cuts into the newly constructed road. Sanitary Sewer Lining: Sewer liningis the process ofinstalling a liner and epoxy resin within an existing pipe to create a new, structurally sound pipe. Lininggreatlyincreases the design life of the pipe and also provides resistance to corrosive substances, increased pipebearing strength, eliminatestreeroot intrusion, prevents groundwaterintrusion, repairs settled or offset joints and reducespipe life cycle cost. The CityÓs sanitary mainswill be reviewed to determine which segments would be good candidates for sewer lining. An approximate length of 3,200linear feet of sanitary sewer lining is included in the cost estimate for this feasibility report. Water Main Water Main Replacement: St. Paul Regional Water Services (SPRWS) owns and maintains the water system throughout the project area. SPRWShaslooked at the condition and age of the existingwater main systemand provided staff with the following directionfor water main replacement. At this time, SPRWS isdirectingreplacement of approximately 700-feet of existing cast-iron water main onHazelwood Street (Frost Avenue to Ripley Avenue). The larger diameter cast-iron water main pipe beneath Prosperity Road has been determined to be structurally sound and is not recommended for replacement at this time. Sacrificial Anodes: A sacrificial anode is a sackof magnesium powder which is attached to a water main with conductive wires. Attaching anodes to a water main improvesitsability toresist corrosion(rusting)and thus 26 Council Packet Page Number 108 of 177 J1, Attachment 3 2025 Maplewood Street Improvements extends its service life. SPRWS has looked at the condition of the existing water main system andhas directedthe installationof sacrificial anodes on all new water mains and all existing water mainsin the project area at approximately200-foot intervals. StormSewer Storm sewer piping and inlet capacity is very limited and lacking on some project streets.The addition of a new storm sewer systemon a given street provides an opportunity to incorporate water quality and volume reduction Best Management Practices (BMPÓs) during reconstruction. Some BMPoptions wouldinclude bio-filtration basins (raingardens), underground infiltration basins and sump manholes. BMPÓs improve thequality of water entering area water bodies and helpcontrol the rate of storm water runoff in the area. BMPÓs will be designedto meet Ramsey Washington Metro Watershed District (RWMWD) and City of Maplewood requirements. During design, staff will take aclose look at potential locations for water quality BMPÓs. Staff recommendinstalling new storm sewer systems on the following streetsegments. Prosperity Road (County Road B to Frost Avenue) Prosperity Road (Frost Avenue to Larpenteur Avenue) Hazelwood Street (Frost Avenue to Ripley Avenue) The existingoverallstorm sewer system on the remaining project streetsis functional and in good condition, with only minor repairs needed. A significant amount of storm sewer and BMP installations are proposed along Prosperity Road. The existing drainage pattern along this roadway utilizes ditches to channelize runoff to area storm sewer, ponds and wetlands. Area residents have noted a number of drainage issues along the corridor. The proposed storm sewer design aims to eliminate the existing ditch system to the extent possible. The proposed concrete curb and gutter will contain street runoff within the street section, channelizing it to the proposed storm sewer. A significant amount ofnew storm sewer piping and catch basins will be installed along the roadway to convey the runoff to BMPÓs, before discharging into area ponds, lakes and wetlands. Area drains will be installed to remove boulevard drainage outside of the street section as needed. Lighting Staff will reference the CityÓs Street Lighting Policy to determine ifadditional street lighting is needed. The policy notes the need to install lighting for navigational and traffic safety purposes only. In general, street lighting is installedat street intersections, dead-ends, or major curves in the road.Additional lighting will be installed to bring the project streets up to policy standards. Private Utilities Private utility companies(Xcel Gas, Xcel Electric, CenturyLink/Lumen, Comcast/Xfinity, etc.) have been notified of the project and the potential impacts to private utilities. Staff will continue to coordinatewith private utility companies as the project progresses. Erosion Control As part of the project plans and specifications, staff are required to prepare a Storm Water Pollution Prevention Plan (SWPPP) for the purposes of enforcing erosion and sediment control rules. The SWPPP will include erosion and sediment control methods that will be implemented throughout the 27 Council Packet Page Number 109 of 177 J1, Attachment 3 2025 Maplewood Street Improvements project. Silt fence, bio-rolls, erosion control blanket and other best management practices (BMPÓs) will be utilized where direct runoff might occur. Inlet protection will be used to protect both the existing and new catch basins during construction. Street sweeping will occur as needed on all paved street surfaces throughout the project, including intersecting streets. Watering of exposed soils and aggregate material would be done as a dust-control measure. An erosion and sediment control plan sheet and SWPPPwill be created during the design phase of this project. After street and utility work is completed, sod or seed will be placed as the permanent turf establishment in all disturbed areas. The City, in coordination with the watershed district, will closely monitor all erosion and sediment control measures throughout the construction process. The selected contractor will be required to install all preventative measures and maintain them as required by the City of Maplewood, Ramsey-Washington Metro Watershed District (RWMWD), Minnesota Pollution Control Agency (MPCA) and any other regulatory agencies. Traffic Controland Access A construction project of this magnitude will result in some inconvenience and disruption tolocal traffic. In general, the project will be constructed under through-traffic conditionsfor local residents. Staff will work with the businesses, residents, general contractor and the traffic control subcontractor to ensure disruptions are kept to a minimum. Access for emergency vehiclesto propertieswill be available 24-hours a day throughout the project. During short periodsof time, some segments of the project may not be passable while certain work is being executed. In these instances, an alternative route and access would be available from another direction. Streets and accesses will be reopened at the end of eachworking day. Additional Project Improvements As part of thisproject, past improvements projects will be reviewed to determine which areaor areas will benefit the most from a fog seal.A fog seal helps extend the useful life of the pavement by replenishing oils lost over time in the upper layer of the pavement. This treatment seals micro-cracks in the surface, which prevents water intrusion, along with restoring some flexibility to the pavement. Fog seals typically extend the total life of bituminous pavements by 3-5 years. 28 Council Packet Page Number 110 of 177 J1, Attachment 3 2025 Maplewood Street Improvements 5.0 Project Cost The estimated costs for the proposed improvements are detailedin the table on the following page. These costs include a 10% construction cost contingency and a 12% allowancefor geotechnical, legal and fiscal expenses. Estimated Project Cost Summary Proposed ImprovementsTotal Amount% of Total Street Improvements$5,603,90059% Drainage Improvements$2,496,70026% Sanitary Sewer Improvements$583,4004% Water System Improvements$904,30011% Total Estimated Project Cost:$9,588,300100% Exhibit 7 provides a more detailed construction and project cost estimate breakdown. 6.0 Cost Recovery Assessments: This project includes specialassessments to the benefitting propertiesas one of its funding sources. Special assessments are a charge imposed on properties for an improvement that benefits those selected properties.The City of MaplewoodÓs ÐSpecial Assessment PolicyÑ is based on Minnesota State Statutes, Chapter 429. This statute grants cities the authority to use special assessments to help fund a broad range of public improvements. Per statute, the special assessment amountfor a given propertycannot be greater than the benefit receivedby the property from the improvements made. Therefore, anindependent appraisal firm has beenhired toprovide an opinion ofbenefit received by properties within the neighborhood project areas. The appraisal reportwill ultimately be utilized to set the specialassessment amounts for selected properties. For the purposes of this report, thecurrentrates established in the CityÓs Special Assessment Policy were utilized. There are 277assessable residential and commercial parcels within theprojectarea. Exhibit 8details the preliminary assessment roll. Exhibit 9 shows the preliminary assessmentmap for the project. The preliminary assessment rates are as follows.Adjustments to the financing plan may be required following the receipt of the special benefits appraisal. Residential o Full Reconstruction Rate, SingleFamily= $6,600/Unit o Pavement Rehabilitation Rate, Single Family= $3,450/Unit Commercial/Multi-Family o Full ReconstructionRate = $132.00/Front-Foot The improvements are proposed to be financed through Environmental Utility Fund, General Obligation (GO) Bonds, Sanitary Sewer Fund, Special Benefit Assessment, St. Paul Regional Water Services (SPRWS), Street RevitalizationFund and Water Area Fund. 29 Council Packet Page Number 111 of 177 J1, Attachment 3 2025 Maplewood Street Improvements Estimated Project Cost Recovery Funding SourceTotal Amount% of Total General Obligation (G.O.) Improvement Bonds $2,419,94125% Street Revitalization Fund$2,451,63926% Environmental Utility Fund$1,863,00020% Sanitary Sewer Fund$583,4006% Water Area Fund (WAC)$133,3001% St. Paul Regional Water Services (SPRWS)$771,0008% Special Benefit Assessment$1,366,02014% Total Estimated Project Funding:$9,588,300100% The total estimated project cost is roughly $548,000 higher than the approved CIP. This is due to higher than anticipated drainage improvement costs at the feasibility level versus the CIP. These additional costs will be covered by larger contributions fromthe StreetRevitalization Fund and the Environmental Utility Fund.Overall bonding levels are estimated to be roughly $113,000 less than the CIP estimate. 7.0 Schedule The following schedule may be implemented should it bedetermined to proceed with the project: Project ScheduleDate Order Preparation of Feasibility Study8/12/2024 Neighborhood Meeting #1 (South Leg Area only)12/18/2024 Neighborhood Meeting #1 (Prosperity-HazelwoodAreaonly)12/19/2024 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/27/2025 Authorize Preparation of Plans andSpecifications Neighborhood Meeting #2 (South LegandProsperity-HazelwoodArea)February 2025 City Council Meeting | Public Hearing andOrder ImprovementFebruary 2025 City Council Meeting | Approve Plans and Specifications, Authorize March 2025 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid OpeningApril 2025 City Council Meeting | Award ContractMay 2025 Neighborhood Meeting #3 (South LegAreaonly)May 2025 Neighborhood Meeting #3 (Prosperity-Hazelwood Areaonly)May 2025 Begin ConstructionJune 2025 City Council Meeting | Accept Assessment Roll andOrder Assessment September 2025 Hearings Neighborhood Meeting #4 September 2025 City Council Meeting| Assessment Hearing and Adopt Assessment RollSeptember 2025 Complete Construction November 2025 Assessments Certified to Ramsey CountyNovember 2025 30 Council Packet Page Number 112 of 177 J1, Attachment 3 2025 Maplewood Street Improvements 8.0 Conclusions andRecommendations From the results of the feasibility study andsiteinvestigations, it can be concluded that: The project is feasible as it relates to general engineering principles, practices and construction procedures as presented in this report. The project is necessary for economic and public quality of lifereasons. The project is cost effective when all the related costs are considered Î environmental, maintenance,private and public. The proposed improvement is necessary to maintain its municipalinfrastructure. In consideration of theseconclusions, it is recommended that: If the City Council deems the project feasible, a public hearing should be held as soon as possible. The proposed improvements should be constructed as outlined in this report. The cost of the improvements will be recovered as outlined in the Cost Recovery section of this report. 31 Council Packet Page Number 113 of 177 J1, Attachment 3 2025 Maplewood Street Improvements APPENDIX A 32 Council Packet Page Number 114 of 177 J1, Attachment 3 Exhibit 1 Council Packet Page Number 115 of 177 J1, Attachment 3 Exhibit 2 Full Reconstruction = Pavement Rehabilitation= Council Packet Page Number 116 of 177 J1, Attachment 3 Exhibit 3 Council Packet Page Number 117 of 177 J1, Attachment 3 Exhibit 4 NOVEMBER 13, 2024 PROJECT 24-366 REPORT OF GEOTECHNICAL EXPLORATION For 2025 STREET IMPROVEMENTS CITY PROJECT #24-12 MAPLEWOOD, MINNESOTA Prepared For: CITY OF MAPLEWOOD Council Packet Page Number 118 of 177 J1, Attachment 3 November 13, 2024 Mr. Tyler Strong Cityof Maplewood 1830 County Road B East Maplewood, MN 55109 RE: 24-366Report of Geotechnical Exploration 2025 Street Improvements-City Project #24-12 Maplewood, Minnesota Dear Mr.Strong: Independent Testing Technologies, Inc. is pleased to submit the results of our subsurface investigation program for this project in Maplewood, Minnesota. This report represents our work onthis project as authorized by you. It includes our recommendations regarding earthwork, fill and compaction, utility installation, subgrade preparation,andpavement designwith an estimated R-value. An electronic copy is enclosed. The soils encountered were a mix of glacial till soils consisting of fine grained silty sands (SM), silty clayey sands (SC-SM), clayey sands (SC) and sandy lean clays (CL) withsome outwash sands (SP-SM, SP).Organic remnant topsoilwas encountered in boring SB-11 from 7.5 to 9.0 feet, in boring SB-38 from 4.5 to 7.0 feet, and in boring SB-46 from 4.0 to 6.5 feet. Otherwise, no organic material of unsuitable material was observed in any of our borings. Groundwater was observed inseven (7)borings at varying depthsat the time of drilling. Mr. Strong,it has been our pleasure to work with you on this project. Independent Testing appreciated the opportunity to perform this geotechnical evaluation and look forward to continuing our participation during the construction phase of this project. Please contact Patrick Johnson if you have any questions regarding this report. Please contact Tyler Burkesif you would like a proposal for the materials testing services that will be needed. Sincerely, Patrick A. Johnson, P.E.Kevin T. Reller Minnesota License#22037President Council Packet Page Number 119 of 177 J1, Attachment 3 CERTIFICATION I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Engineer under the laws of the State of Minnesota. _______________________________ Patrick A. Johnson Date:November 13, 2024 License No.: 22037 Council Packet Page Number 120 of 177 J1, Attachment 3 TABLE OF CONTENTS A. Introduction .......................................................................... 1 Purpose ................................................................................. 1 Scope of Services ................................................................. 1 General Site Conditions ....................................................... 2 Available Subsurface Information ....................................... 2 B. Exploration Program ............................................................. 4 Exploration Results .............................................................. 4 Penetration Test Results....................................................... 6 Water Level Observations ................................................... 7 Laboratory Testing ............................................................... 7 C. Engineering Review.............................................................. 8 Discussion ............................................................................ 8 D. Recommendations ................................................................ 9 Utility Installation ................................................................ 9 Construction Dewatering .................................................... 10 Embankment/ Road Fill ...................................................... 11 Reclaiming .......................................................................... 12 E. Pavement Recommendations ............................................... 13 F. Closing ................................................................................. 15 Boring Location Plan ................................................ Appendix 1 Soil Boring Logs ....................................................... Appendix 2 Pavement Core Results ............................................. Appendix 3 Soil Resistivity Testing............................................. Appendix 4 Council Packet Page Number 121 of 177 J1, Attachment 3 GEOTECHNICAL EXPLORATION CITY OF MAPLEWOOD 2025 STREET IMPROVEMENTS- CITY PROJECT #24-12 MAPLEWOOD, MINNESOTA PROJECT 24-366 A.Introduction This report is being prepared for use by our client on this specific project. We intend to present this report and our findings in the same logical manner that led us to arrive at our recommendations. This report is based on some general assumptions regarding the anticipated construction based on experience with similar projects. These assumptions and the entire report should be reviewed immediately upon receipt. Purpose: The purpose of our investigation was to evaluate the existing soil and water conditions on this site for the purpose of reconstructing numerous streets throughout the city. The project will consist of reconstruction of Prosperity Avenue between Larpenteur Avenue and County Road B, Henry Lane, south of Carver Avenue, and Hazelwood Street, south of Frost Avenue. Several residential neighborhood areas will also be reconstructed. They are Hallers Woods, Pleasantview Park, Amber Hills, Beth Heights, and the AJ Addition. The improvements will include replacing the storm sewer, sanitary sewer, water mains and services, and reconstructing the streets with new curb and gutter, sidewalks and bituminous surfaced streets. In accordance with your written authorization, we have conducted a subsurface exploration program for the proposed project. Scope of Services: Our authorized scope of services included the following: 1.To investigate the subsurface soil and water conditions encountered at fifty-one (51)split-spoon soil boring locations. The borings were planned to depths of just under fifteen (15) feet. 2.To investigate the pavement and aggregate base thicknesses at thirty-six (36) shallow pavement cores. Page 1 Council Packet Page Number 122 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota 3.To provide a report of our findings including a summary of our findings with pavement thickness at each boring location as well as recommendations regarding earthwork, fill and compaction, utility installation, roadway reclaiming, subgrade preparation, and pavement design with an estimated design R-value. General Site Conditions: The projects are located throughout the city of Maplewood. The Prosperity Road and Hazelwood Street projects are located on the north end of the city. The other project sites are all located on the south end of the city. Prosperity Road and Hazelwood Street are both bituminous surfaced, rural ditch section roadways. The rest of the streets are all bituminous paved, urban streets with curb and gutter. The sites are mostly rolling, with slopes of 6-25 percent. Available Subsurface Information: According to the Geologic Map of Minnesota, Quaternary Geology, prepared by Howard C. Hobbs and Joseph E. Goebel (1982, Minnesota Geological Survey), the sites lie within a ground moraine of the St. Croix moraine association. It is associated with the Superior Lobe glaciation of Pleistocene, Late Wisconsinan age. The drift is derived from parent material in the Lake Superior basin including red rhyolite, amygdaloidal basalt, and red sedimentary rocks. According to the Soil Survey of Ramsey County prepared by the Soil Conservation Service, the Prosperity Road site lies within the Urban Land- Kingsley soil unit. These consist of sandy loams developed in glacial till that have been graded for development. As such, they have no general ratings. According to the Soil Survey of Ramsey County prepared by the Soil Conservation Service, the Hazelwood Street site lies within the Urban Land- Chetek soil unit. These consist of gravelly sandy loams over gravelly coarse sands developed in glacial outwash material that have been graded for development. As such, they have no general ratings. Page 2 Council Packet Page Number 123 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota According to the Soil Survey of Ramsey County prepared by the Soil Conservation Service, the AJ Addition site lies within silt loam soil units. These consist of silt loams developed in glacial till. The individual soils mapped on this site have moderate limitations due to depth to saturated soils and frost heave. According to the Soil Survey of Ramsey County prepared by the Soil Conservation Service, the Beth Heights site lies within sandy loam and silt loam soil units. These consist of sandy loams and silt loams developed in glacial till. The individual soils mapped on this site have severe limitations due to depth to saturated soils, frost heave and shrink swell. According to the Soil Survey of Ramsey County prepared by the Soil Conservation Service, the Amber Hills site lies within loamy sands and silt loam soil units. These consist of loamy sands and silt loams developed in mix of glacial till and glacial outwash. The individual soils mapped on this site are mostly sandy with few limitations for roadway development. However, the soils mapped on Dahl Circle are mapped as silt loams that have severe limitations due to depth to saturated soils and frost heave. According to the Soil Survey of Ramsey County prepared by the Soil Conservation Service, the Pleasantview Park site lies within the Urban Land- Kingsley Soil Unit. These consist of sandy loams developed in glacial till that have been graded for development. As such, they have no general ratings. According to the Soil Survey of Ramsey County prepared by the Soil Conservation Service, the Hallers Woods site lies within loamy sands and silt loam soil units. These consist of loamy sands and silt loams developed in mix of glacial till and glacial outwash. The individual soils mapped on this site are mostly sandy with few limitations for roadway development. However, there is one small area on Haller Lane from 300 to 450 feet east of Sterling Street that is mapped as silt loam that is very poor for street construction due to frost heave and low strength. Page 3 Council Packet Page Number 124 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota B. Exploration Program Fifty-one (51) split-spoon soil borings were conducted on this project. The borings were advanced to depths of just under 15 feet using a 3 Đ inch I.D. hollow stem auger. Samples were obtained every 2 ½ feet for the first 10 feet and every 5 feet, thereafter, using a 2-inch O.D. split-spoon sampler in accordance with the American Society for Testing and Materials (ASTM D1586). Standard penetration values (N-values) were obtained at each sample interval by driving the sampler into the soil using a 140-pound hammer falling 30 inches. After an initial set of 6 inches, the number of blows required to drive the sampler 12 inches is known as the standard penetration resistance or N-value. Where the sampler cannot be driven at least 6 inches by 50 blows of the hammer, the total number of blows as well as the distance driven is reported on the boring logs. See the boring logs in Appendix 3 for the detailed results. Thirty six (36) pavement cores were conducted on this project. The cores were advance through the bituminous pavement into the aggregate base using either a 2.5-inch or a 4-inch diameter diamond core drill bit. A hand auger was used to get through the aggregate base. The aggregate depths were measured in the holes. See the photos of the individual cores in Appendix 2. Groundwater levels were noted during drilling and immediately after completion. The holes were backfilled with the auger cuttings. The holes in the pavement were patched with bituminous cold patch. Some settlement of the bore holes may be expected. All the borings were conducted with a truck mounted rig. Exploration Results: Thirty-six pavement cores were conducted on various streets throughout town. The results are shown in the table below: Bituminous Aggregate Bituminous Aggregate Boring Street Boring Street Parkview Ln. S. Henry Ln. S. PC-1 3.375Ñ 7.0Ñ PC-19 2.75Ñ 3.0Ñ Parkview Ln. S. Henry Ln. S. PC-2 4.0Ñ 8.0Ñ PC-20 2.875Ñ 4.0Ñ Parkview Ln. S. Henry Ln. S. PC-3 4.0Ñ 7.0Ñ PC-21 2.5Ñ 4.0Ñ Parkview Ln. S. Henry Ln. S. PC-4 3.5Ñ 5.0Ñ PC-22 2.75Ñ 4.0Ñ Parkview Ln. S. Henry Ln. S. PC-5 4.25Ñ 8.0Ñ PC-23 3.0Ñ 4.0Ñ Parkview Ct. S. Haller Ln. E. PC-6 3.75Ñ 8.5Ñ PC-24 3.875Ñ 12.0Ñ Hillwood Dr. E. Haller Ln. E. PC-7 3.875Ñ 5.0Ñ PC-25 3.5Ñ 7.0Ñ Hillwood Dr. E. Haller Ln. E. PC-8 4.75Ñ 7.0Ñ PC-26 3.75Ñ 9.0Ñ Hillwood Dr. E. Haller Ln. E. PC-9 3.25Ñ 5.0Ñ PC-27 4.25Ñ 9.0Ñ Oakridge Ct. E. Haller Ln. E. PC-10 3.5Ñ 8.0Ñ PC-28 4.0Ñ 8.0Ñ Oakridge Ct. E. Haller Ln. E. PC-11 3.75Ñ 5.0Ñ PC-29 5.0Ñ 7.0Ñ Ferndale St. S. Haller Ct. S. PC-12 3.5Ñ 10.0Ñ PC-30 3.625Ñ 10.0Ñ Ferndale St. S. Haller Ct. S. PC-13 3.875Ñ 8.0Ñ PC-31 4.0Ñ 7.0Ñ Beth Ct. E. Southcrest Ave. E. PC-14 3.5Ñ 6.0Ñ PC-32 3.75Ñ 12.0Ñ Page 4 Council Packet Page Number 125 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota Dahl Cir. E. Dorland Rd. S. PC-15 2.5Ñ 9.0Ñ PC-33 3.375Ó 13.0Ñ Matterhorn Dr. E. Maida Ct. E. PC-16 3.125Ñ 8.0Ñ PC-34 4.125Ñ 6.0Ñ Matterhorn Dr. E. Dorland Rd. S. PC-17 3.5Ñ 11.0Ñ PC-35 3.625Ñ 13.0Ñ Timber Ct. E. Maimie Ave. E, PC-18 5.0Ñ 11.0Ñ PC-36 3.5Ñ 15.0Ñ Forty-five (45) of the borings were conducted in the existing bituminous paved streets and encountered 2.75 to 13.625 inches of bituminous over 2.0 to 12.0 inches of aggregate base material. The following table lists the depth of bituminous pavement and aggregate base at each boring location: Bituminous Aggregate Bituminous Aggregate Boring Street Boring Street SB-1 Prosperity Rd. 3.5Ñ 3.0Ñ SB-25 Hazelwood St. 9.0Ñ 9.0Ñ SB-2 Prosperity Rd. 13.0Ñ 3.0Ñ SB-26 Hazelwood St. 9.0Ñ 12.0Ñ SB-3 Prosperity Rd. 13.625Ñ 3.0Ñ SB-27 Hazelwood St. 9.0Ñ 7.0Ñ SB-4 Prosperity Rd. 5.75Ñ 8.0Ñ SB-28 Hazelwood St. 8.5Ñ 6.0Ñ SB-5 Prosperity Rd. 4.0Ñ 6.0Ñ SB-29 Parkview Ln. 3.875Ñ 6.0Ñ SB-6 Prosperity Rd. 3.875Ñ 8.0Ñ SB-30 Parkview Ln. 3.5Ñ 8.5Ñ SB-7 Prosperity Rd. 11.5Ñ 6.0Ñ SB-31 Hillwood Dr. 3.75Ñ 6.0Ñ SB-8 Prosperity Rd. 9.5Ñ 5.0Ñ SB-32 Ferndale St. 3.25Ñ 6.5Ñ SB-9 Prosperity Rd. 12.25Ñ 7.0Ñ SB-33 Dahl Cir. 4.0Ñ 5.0Ñ SB-10 Prosperity Rd. 3.125Ñ 9.0Ñ SB-34 Matterhorn Dr. 3.5Ñ 7.0Ñ SB-11 Prosperity Rd. 9.5Ñ 6.0Ñ SB-35 Timber Ct. 3.75Ñ 6.0Ñ SB-12 Prosperity Rd. 8.375Ñ 3.0Ñ SB-36 Marnie St. 3.25Ñ 6.0Ñ SB-13 Prosperity Rd. 9.0Ñ 4.0Ñ SB-37 Marnie St. 3.375Ñ 8.0Ñ SB-14 Prosperity Rd. 10.0Ñ 4.0Ñ SB-38 Marnie St. 3.75Ñ 6.5Ñ SB-15 Prosperity Rd. 6.0Ñ 4.0Ñ SB-39 Marnie St. 3.75Ñ 7.0Ñ SB-16 Prosperity Rd. 9.375Ñ 4.0Ñ SB-40 Southcrest Ave. 3.75Ñ 12.0Ñ SB-17 Prosperity Rd. 10.0Ñ 3.0Ñ SB-41 Southcrest Ave. 3.5Ñ 8.0Ñ SB-18 Prosperity Rd. 4.625Ñ 5.0Ñ SB-42 Crestview Dr. 3.375Ñ 8.0Ñ SB-19 Prosperity Rd. 7.625Ñ 4.0Ñ SB-43 Crestview Dr. 3.75Ñ 4.5Ñ SB-20 Prosperity Rd. 9.5Ñ 4.0Ñ SB-44 Crestview Dr. 3.75Ñ 6.0Ñ SB-22 Prosperity Rd. 5.5Ñ 5.0Ñ SB-45 Marnie Ave. 5.625Ñ 8.0Ñ SB-23 Prosperity Rd. 4.75Ñ 6.0Ñ SB-46 Nemitz Ave. 4.0Ñ 12.0Ñ SB-24 Hazelwood St. 5.0Ñ 2.0Ñ SB-47 Nemitz Ave. 2.75Ñ 7.0Ñ Boring SB-21 was conducted in a gravel pull-off by the baseball field west of Prosperity Road near Page 5 Council Packet Page Number 126 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota Larpenteur Avenue and encountered 11 inches of aggregate at the surface. Borings SB-48 through SB-51 were conducted in the west ditch of Prosperity Road, just south of Summer Drive and encountered silty sand (SM) topsoil at the surface to depths of 12 to 16 inches. Below the pavement and aggregate, most of the borings encountered glacial till soils consisting of fine grained, silty sands (SM), silty clayey sands (SC-SM), clayey sands (SC) or sandy lean clays (CL) with some interlayered sands (SP, SP-SM). Below the pavement and aggregate, borings SB-12 and SB-18 through SB-21 along Prosperity Road all encountered sand outwash consisting of poorly graded sands (SP) and poorly graded sands with silt (SP-SM) to termination depths. Below the pavement and aggregate, borings SB-24, SB-25, SB-27, and SB-28 on Hazelwood Street encountered mostly sand outwash consisting of poorly graded sands (SP) and poorly graded sands with silt (SP-SM) to nearly termination depths. Below the pavement and aggregate, borings SB-29 through SB-35 in the AJ Addition and Amber Woods areas encountered sand outwash consisting of poorly graded sands (SP) and poorly graded sands with silt (SP-SM) to depths of at least 5.0 feet, followed by a mix of silty and clayey sand (SC, SC-SM, SM) glacial till. Below the pavement and aggregate, borings SB-39 and SB-41 through SB-43, and SB-47 in the Pleasantview Park neighborhood also encountered primarily silty sand (SM) poorly graded sand with silt (SP-SM) and poorly graded sand (SP) outwash soil. Penetration Test Results: The blow counts in the sandy soils (SP, SP-SM, SM, SC-SM) ranged from 3 to more than 50, which are very low to very high, indicating they are in a very loose to very dense condition. The blow counts in the clayey soils (CL, CL-ML, SC) ranged from 4 to 57, which are moderate to high, indicating they are in a firm to hard condition. Refusal of the spoon or auger did not occur in any of the borings. Drilling was relatively easy. Page 6 Council Packet Page Number 127 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota Water Level Observations: Observations of the subsurface water conditions were made during drilling operations. Groundwater was only encountered in seven (7) borings at the time of drilling. Groundwater was not encountered in any of the other borings during drilling. The following table shows the depth of water in all the borings where water was encountered: Boring Water Boring Water SB-3 10Ó 0Ñ SB-26 10Ó 6Ñ SB-5 14Ó 0Ñ SB-27 10Ó 6Ñ SB-24 12Ó 6Ñ SB-28 9Ó 0Ñ SB-25 11Ó 0Ñ The water levels were observed over a brief period of time. We feel they are an accurate representation of the true groundwater conditions in the sandy soils (SP, SP-SM) on this site due to the high permeability of the native sandy soils. However, in the clayey soils (SC-SM, SC, CL, CL- ML, ML), we feel they are not an accurate representation of the true water levels due to the low permeability of the native clay soils. The water may not have had time to stabilize in the borehole. It should be noted that fluctuations in the level of the groundwater can occur due to variations in rainfall, temperature, spring thaw and other factors not evident at the time of our investigation. Mottled soils were observed in most of the clayey soils. Mottled native soils are a historical indication of a temporarily or seasonally saturated soil condition. Grey soils were also observed. Grey native soils are an indication of a permanently saturated soil condition. Laboratory Testing Moisture Content Tests- Moisture content tests were performed on every split spoon sample in accordance with ASTM method D2216; Standard Test Method for Laboratory Determination of Water (Moisture) Content of Soil and Rock by Mass. Individual test results are shown on the Page 7 Council Packet Page Number 128 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota boring logs adjacent to the sample that was tested. Organic Content Tests- Organic content tests were performed on selected split spoon samples in accordance with ASTM method D2974; Standard Test Method for Moisture, Ash and Organic matter of Peat and Other Organic of Soils. Individual test results are shown on the boring logs adjacent to the sample that was tested. Organic content tests from selected borings ranged from 1.6% to 11.3% organic material. Generally, anything with more than 3% organic by weight is unacceptable for use as roadway embankment fill or subgrade material. Atterberg Limits Tests- Atterberg Limits tests were performed on selected split spoon samples in accordance with ASTM method D4318; Standard Test Methods for Liquid Limit, Plastic Limit and Plasticity Index of Soils. Individual test results are shown on the boring logs adjacent to the sample that was tested. Corrosivity Testing- Selected samples were tested for corrosivity potential. Tests included As-is Resistivity, wet Resistivity, Redus Potential, pH, Chloride, Sulfate and Sulfides. We assigned points to each sample according to AWWA Standard for Polyethylene Encasement for Ductile- Iron Pipe Systems., Appendix A Table A.1. The individual test results and points for each sample are included in Appendix 4. C. Engineering Review Discussion: The native soils on most of the site consisting of lean clays (CL) and clayey sands (SC) that are considered fair to poor material for use as fill. They can be difficult to work with if they become wet prior to being compacted. In addition, the natural moisture contents may be above optimum for compaction. Therefore, they may need to be dried before they can be used as structural fill. Natural moisture contents generally ranged from 10% to 18%. Optimum moisture is estimated to be between 11-14% for these soil types. Therefore, drying will likely be needed unless imported material is used as fill. Page 8 Council Packet Page Number 129 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota The sandy soils encountered on the very south end of Prosperity Road, on Hazelwood Street, in the AJ Addition and in the Amber Hills area are predominantly fine grained, silty sands (SM), poorly graded sands with silt (SP-SM) and poorly graded sands (SP). They appear to mostly be outwash materials. The native sands (SM, SP-SM, SP) are considered excellent material for use as roadway subgrade material and for bituminous pavement support. Based on our observation, it appears the roadway embankment was stable through the entire project area. Unless there is going to be a change in grade of 2 feet or more during construction, or if it is known that there is some issue in the embankment in these areas, it is our opinion that the embankments can remain in place. D. Recommendations The following recommendations are based on our understanding of the proposed project. If our understanding of the project is not accurate or if changes are made to the project scope, please inform us so that our recommendations can be amended, if necessary. We have included recommendations regarding earthwork and construction that may help in cost estimates and aid in design. We should be allowed to review the proposed construction plans to provide further detailed recommendations, if necessary. Without the opportunity to review the final construction plans, the recommendations made in this report may no longer be valid. Utility Installation: We recommend that all utility pipes lay in non-organic mineral soils capable of supporting the pipes. Excessive over-excavation beneath the pipes should be avoided. We recommend that 2 to 6 inches of granular bedding material be placed and compacted around the pipe to aid in aligning the pipe for line and grade. Compaction should be done very carefully by hand to prevent the pipe from shifting. We recommend that the backfill be compacted with a vibratory sheepÓs foot or smooth drum roller after the backfill is 2 feet above the top of the pipe. Vibratory compaction should only be used on clean sands (SP, SP-SM) or silty sands (SM) at or below optimum moisture. Static, sheepsfoot rollers are best suited for clayey soils. We recommend that excavations slope at a 1.5:1 (horizontal: vertical) ratio from the bottom of the excavation to the surface. Stockpiled material should be kept at least 2 feet from the edge of the excavation. This is the minimum required by OSHA. We recommend all construction Page 9 Council Packet Page Number 130 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota vehicles be kept at least 5 feet from the edge of the excavation. An escape ladder should be provided at all times while workers are in the excavation. All excavations must meet OSHA standards (29 CFR1926). We recommend that all utility trench backfill below a depth of three feet from finished roadway subgrade elevation be compacted to at least 95% of standard proctor maximum density. Any utility trench backfill placed in the upper three feet of any roadway should be compacted to at least 100% of standard proctor maximum density. We recommend clayey soils (CL, SC, SC-SM) be compacted within plus 3 to minus 2 percent of optimum moisture as determined by a standard proctor. We recommend sandy soils (SP, SP-SM, SM) be compacted within plus or minus 3 percent of optimum moisture as determined by a standard proctor. We recommend compaction tests be taken at a rate of one test per 200 linear feet of trench in each of the upper and lower zones. Construction Dewatering: Dewatering is needed for utility installation below water. The following table shows the depth of water in all the borings where water was encountered: Boring Street Water Boring Street Water SB-3 Prosperity Road 10Ó 0Ñ SB-26 Hazelwood Street 10Ó 6Ñ SB-5 Prosperity Road 14Ó 0Ñ SB-27 Hazelwood Street 10Ó 6Ñ SB-24 Hazelwood Street 12Ó 6Ñ SB-28 Hazelwood Street 9Ó 0Ñ SB-25 Hazelwood Street 11Ó 0Ñ The soils on Prosperity Road are mostly fine grained silty sands (SM) and clayey sands (SC) that are not conducive to dewatering with well points. It is our opinion that a sump with a pump will be best suited for dewatering on that site. The soils on Hazelwood Street are mostly sands (SP, SP-SM) that are conducive to dewatering with well points. It is our opinion that a series of well points would be best suited for any Page 10 Council Packet Page Number 131 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota dewatering needed in the sand soils on this site. Such a system will need to be designed and installed by a licensed dewatering contractor. Embankment/ Road Fill: The on-site soils consisting of fine grained, poorly graded sand (SP), poorly graded sand with silt (SP-SM) and silty sands (SM) are considered excellent material for use as roadway subgrade material. These soils are easy to compact using vibratory compaction equipment near their optimum moisture contents. The native soils on the northern one-third of the site consisting of lean clays (CL) and clayey sands (SC, SC-SM) are considered fair to poor material for use as fill. They can be difficult to work with if they become wet prior to being compacted. In addition, the natural moisture contents may be above optimum for compaction. Therefore, they may need to be dried before they can be used as structural fill. We recommend that any imported fill and utility trench backfill material consist of mineral soils meeting the requirements specified below. No organic soils, roots, stumps, logs, brush, etc. should be used as structural fill below any utility structure or pavement section. We recommend that all fill and utility trench backfill material be free of soft, wet, or frozen soils, highly expansive soils, rubble, debris, and rocks in excess of 6 inches in diameter. The fill material should be as uniform as possible both in composition and moisture content. No organic soils with organic content in excess of 3.0% by weight should be used as roadway embankment fill or as subgrade material. Some of the fill was dark brown. It is our opinion that most of the dark silty sand fill will be suitable for re-use. We recommend that all embankment fill material be placed in 12-inch loose lifts and compacted to a minimum of 95% of standard proctor maximum density (ASTM D698). Any fill placed in the top 3 feet of the road subgrade should be compacted to at least 100% of the standard proctor Page 11 Council Packet Page Number 132 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota maximum density. We recommend clayey soils (CL, SC, SC-SM) be compacted within plus 3 to minus 2 percent of optimum moisture as determined by a standard proctor. We recommend sandy soils (SP, SP-SM, SM) be compacted within plus or minus 3 percent of optimum moisture as determined by a standard proctor. We recommend compaction tests be taken at a rate of one test per 200 linear feet of trench in the upper and lower zones. Reclaiming: We understand that several streets may be resurfaced using reclaiming and resurfacing. The areas proposed for potential reclaiming include Highwood Estates, Henry Lane, and HallerÓs Woods. The streets include Maimie Lane, Manda Court, Henry Lane, Haller Lane, and Haller Court. The bituminous thickness in the Highwood Estates area ranged from 2.5 to 4.125 inches with 6 to 15 inches of aggregate base. The minimum total thickness was 10.125 inches. The bituminous thickness in the HallerÓs Woods area ranged from 3.5 to 5.0 inches with 7 to 12 inches of aggregate base. The minimum total thickness was 10.5 inches. The bituminous thickness on Henry Lane ranged from 2.5 to 3.0 inches with only 3 to 4 inches of aggregate base. The minimum total thickness was 5.75 inches, and the maximum total thickness was only 7.0 inches. It appears there is sufficient bituminous and aggregate base to allow for a full depth reclaim in all areas except on Henry Lane. The minimum bituminous and aggregate thickness is less than 6 inches on Henry Lane. Additional gravel should be added to the street prior to the in-place reclaiming to achieve a minimum of 8 inch depth of reclaim. In-place reclaiming consists of pulverizing and blending the in-place bituminous pavement and a portion of the underlying aggregate material to produce a uniform graded aggregate base. This would include spreading, watering, compacting, shaping, and maintaining the blended reclaim material to the specified profile and cross-section or as directed by the Engineer. We recommend the reclaiming be performed to a minimum depth of 8 to 9 inches. After compacting the reclaimed aggregate base, a new bituminous surface is constructed on the reclaimed areas. Page 12 Council Packet Page Number 133 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota We recommend the road reclaimer be a self-propelled machine designed to pulverize the in-place bituminous pavement structure to the specified maximum particle size. It should be capable of uniformly blending the pulverized material with the underlying aggregate base material to the required depths. The machine shall have a control system to automatically control the elevation of the cutting head to the specified depth. The machine shall be approved by the Engineer prior to the start of the pulverizing operation. We recommend any bituminous pieces larger than 3 inches, which are visible on the grade during the reclamation process, be removed from the grade. Any additional aggregate material required to reach the proposed grade should be uniformly spread across the roadway surface prior to being incorporated into the reclaim mixture. Since the proposed grade will closely match the existing grade, we would assume that no additional material would be needed beyond sufficient aggregate to blend to plan depth. Water may be needed during the blending and spreading operations so that at the time of compaction the moisture content is not less than 3 percent nor more than 7 percent based on the dry weight. It is critical that the reclaimed material be graded to tolerance at the end of the day, or as soon as practical, especially if the roadway will be open to traffic. The traffic will tend to compact the reclaim material very densely in a very short period of time, making it very difficult to tolerance later. After reclaiming the existing bituminous pavement, we recommend placing a new bituminous surface, consisting of 4.0 inches of MnDot 2360 SP Wear for a 10-ton roadway and 3.0 inches for a 9-ton roadway. E. Pavement Recommendations The silty sand (SM), poorly graded sand with silt (SP-SM) and poorly graded sand (SP) outwash soils on the very south end of Prosperity Road, on Hazelwood Street, in the AJ Addition area, and in the Amber Hills area sites are classified as A-3 soils in accordance with the American Page 13 Council Packet Page Number 134 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota Association of State Highway Transportation Officials (AASHTO) classification system. A-3 soils are rated as excellent material for use as roadway subgrade material. Without benefit of a laboratory R-value determination and based on Mn/Dot guidelines, we recommend an R-value of 70 be assumed for the sandy soils on these sites. The fine grained silty sand (SM), clayey sand (SC), silty clayey sand (SC-SM) soils encountered on other sites are classified as A-4 soils in accordance with the American Association of State Highway Transportation Officials (AASHTO) classification system. A-4 soils are rated fair to poor material for use as roadway subgrade material. In no instance should organic soils be used as roadway subgrade material. Without benefit of a laboratory R-value determination and based on Mn Dot guidelines, an R-value of 20 can be assumed for these materials. The fine grained clayey sand (SC), sandy lean clay (CL) and silty clay (CL-ML) soils encountered on some of the other sites are classified as A-6 soils in accordance with the American Association of State Highway Transportation Officials (AASHTO) classification system. A-6 soils are rated poor material for use as roadway subgrade material. In no instance should organic soils be used as parking lot subgrade material. Without benefit of a laboratory R- value determination and based on Mn Dot guidelines, an R-value of 12 can be assumed for these materials. In using the above R-value for bituminous pavement design, it is essential that the subgrade be constructed of uniform soils at a moisture content and density in accordance with Mn Dot specification 2105 and capable of passing a test roll in accordance with Mn Dot specification 2111. The native, undisturbed soils may need preparation (drying and compacting) to pass a proof roll. If the subgrade is not compacted, uniform and capable of passing a test roll, then we recommend the subgrade be scarified and recompacted or subcut and geotextile fabric placed along with select granular material meeting Mn Dot specification 3149. The top of subgrade should be compacted to a minimum of 100% of standard proctor maximum density. The subgrade should be sloped towards the edges to provide drainage. Page 14 Council Packet Page Number 135 of 177 J1, Attachment 3 November 13, 2024 Project 24-366 2025 Street Improvements City Project 24-12 Maplewood, Minnesota F. Closing Our work was performed for geotechnical purposes only and not to document the presence or extent of any contamination on the site. We can note that our crew did not detect any obvious contamination by sight or smell during drilling operations. However, human senses are limited in terms of contamination detection and, therefore, the lack of detection through human sensing does not preclude the possibility of the presence of contamination of the site. This report represents the result of our subsurface investigation and is based on information gathered at specific locations. Subsurface conditions can change a great deal over short horizontal distances. Also, the actual interface between strata will likely be a gradual transition rather than an abrupt change as represented on the boring logs. Geotechnical engineering is based extensively on opinion. Therefore, the data contained in this report should be used as a guide, and we recommend that construction monitoring be performed by a qualified geotechnical engineer or technician. We recommend ITT be retained to perform construction observation and materials testing on this project due to our familiarity with the soils. Any changes in the subsurface conditions from those found during this geotechnical exploration should be brought to the attention of a soils engineer. Page 15 Council Packet Page Number 136 of 177 J1, Attachment 3 Exhibit 5 Dpodsfuf!Dvsc boe!Hvuufs Cjuvnjopvt!Spbexbz Sbjoxbufs!Hbsefo Cpvmfwbse!Usfft Tjefxbml Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 37!SPBEXBZ!XJEUI 3/6621/6 XBML 99 CPVMFWBSECPVMFWBSE 71!UZQJDBM!SJHIU.PG.XBZ !!!!Opuf;!35!spbexbz!xjeui!nbz!cf!dpotjefsfe!jo!bqqspqsjbuf!dpoufyu Mpdbm!Tusffu Council Packet Page Number 137 of 177 J1, Attachment 3 Cpvmfwbse!Usfft Cjuvnjopvt!Spbexbz Dpodsfuf!Dvsc boe!Hvuufs Sbjoxbufs!Hbsefo Tjefxbml Tjefxbml Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 37!SPBEXBZ!XJEUI 5665 XBMLXBML 99 CPVMFWBSECPVMFWBSE 71!UZQJDBM!SJHIU.PG.XBZ !!!!Opuf;!35!spbexbz!xjeui!nbz!cf!dpotjefsfe!jo!bqqspqsjbuf!dpoufyu Mpdbm!Tusffu Council Packet Page Number 138 of 177 J1, Attachment 3 Dpodsfuf!Dvsc boe!Hvuufs Cjuvnjopvt!Spbexbz Cpvmfwbse!Usfft Sbjoxbufs!Hbsefo Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 39!.!41!SPBEXBZ!XJEUI 88 99 CPVMFWBSECPVMFWBSE 71!UZQJDBM!SJHIU.PG.XBZ Opuf;!Tjefxbml!sfrvjsfe!jg!tusffu!bcvut!ps!jt!jo!wbdjojuz!pg!b!tdippm!ps!qbsl Mpdbm!Tusffu Council Packet Page Number 139 of 177 J1, Attachment 3 Dpodsfuf!Dvsc boe!Hvuufs Cjuvnjopvt!Spbexbz Cpvmfwbse!Usfft Sbjoxbufs!Hbsefo Sbjoxbufs!Hbsefot Tjefxbml Sjhiu.pg.Xbz Sjhiu.pg.Xbz 39!SPBEXBZ!XJEUI 2/66:/6 XBML 99 CPVMFWBSECPVMFWBSE 71!UZQJDBM!SJHIU.PG.XBZ Mpdbm!Dpoofdups!Tusffu Council Packet Page Number 140 of 177 J1, Attachment 3 Cpvmfwbse!Usfft Cjuvnjopvt!Spbexbz Dpodsfuf!Dvsc boe!Hvuufs Sbjoxbufs!Hbsefot Sbjoxbufs!Hbsefo Tjefxbml Tjefxbml Sjhiu.pg.Xbz Sjhiu.pg.Xbz 39!SPBEXBZ!XJEUI 4664 XBMLXBML 99 CPVMFWBSECPVMFWBSE 71!UZQJDBM!SJHIU.PG.XBZ Mpdbm!Dpoofdups!Tusffu Council Packet Page Number 141 of 177 J1, Attachment 3 Dpodsfuf!Dvsc boe!Hvuufsbobbobobbobooooee!e!ee!HvHHHHHvHHHHHvHHvHHvHHHHHHvHHHHHHHHvHvHHHHvHvHHHvvvvvvvvvvvvvuuuuuufffffffffffsfffs Qbsljoh!Mbof Cjuvnjopvt!Spbexbz Cjlf!Mbof Cjlf!Mbof Sbjoxbufs!Hbsefo Cpvmfwbse!Usfft Tjefxbml Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 9722227 QBSLJOHCJLFESJWJOH!MBOFESJWJOH!MBOFCJLF MBOFMBOF 5/6623/6 XBML 53!SPBEXBZ!XJEUI 9 9 CPVMFWBSECPVMFWBSE 91!UZQJDBM!SJHIU.PG.XBZ Dpmmfdups Council Packet Page Number 142 of 177 J1, Attachment 3 Dpodsfuf!Dvsc boe!Hvuufs Cjuvnjopvt!Spbexbz Cjlf!Mbof Cjlf!Mbof Cpvmfwbse!Usfft Sbjoxbufs!Hbsefo Cjuvnjopvt!Usbjm Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 722227 CJLFESJWJOH!MBOFESJWJOH!MBOFCJLF MBOFMBOF 9/6 9/669 XBMLUSBJM 45!SPBEXBZ!XJEUI 9 9 CPVMFWBSECPVMFWBSE 91!UZQJDBM!SJHIU.PG.XBZ Dpmmfdups Council Packet Page Number 143 of 177 J1, Attachment 3 Cpvmfwbse!Usfft Qbsljoh!Mbof Cjuvnjopvt!Spbexbz Dpodsfuf!DvscDDDDDDDDDDDDDuuuuuDDDDDccccccccc boe!Hvuufs Cjlf!Mbof Cjlf!Mbof Sbjoxbufs!Hbsefo Tjefxbml Sbjoxbufs!Hbsefot Sjhiu.pg.Xbz Sjhiu.pg.Xbz 972225227 QBSLJOH!CJLFESJWJOH!MBOFUVSOJOH!MBOFESJWJOH!MBOFCJLF MBOFMBOF MBOF 2/62/6 6 XBML 67!SPBEXBZ!XJEUI 9 9 CPVMFWBSECPVMFWBSE 91!UZQJDBM!SJHIU.PG.XBZ Dpmmfdups Council Packet Page Number 144 of 177 J1, Attachment 3 Cpvmfwbse!Usfft Cjlf!Mbof Cjuvnjopvt!Spbexbz Dpodsfuf!Dvsc Cjlf!Mbof boe!Hvuufs Sbjoxbufs!Hbsefo Sbjoxbufs!Hbsefot Tjefxbml Cjuvnjopvt!Usbjm Sjhiu.pg.Xbz Sjhiu.pg.Xbz 72225227 CJLFESJWJOH!MBOFUVSOJOH!MBOFESJWJOH!MBOFCJLF MBOFMBOF 2/6962/6 USBJMXBML 59!SPBEXBZ!XJEUI 9 9 CPVMFWBSECPVMFWBSE 91!UZQJDBM!SJHIU.PG.XBZ Dpmmfdups Council Packet Page Number 145 of 177 J1, Attachment 3 Exhibit 6 Council Packet Page Number 146 of 177 J1, Attachment 3 3,750.00 71,904.0050,000.0050,000.0029,250.00 101,520.00678,770.00727,200.00299,710.00 Exhibit 7 Cost TOTAL 1.00325,000.001.001.00 45.0042,750.0090.0011,520.00 y 585.007,605.00706.0010,590.00695.0019,460.00132.0020,460.00477.0028,620.00380.003,648.00500.00 4,590.0025,245.001,700.005,355.002,497.008,739.507,060.00190,620.007,060.00204,740.002,483.0029,796.002,860.0040,040.004,226.0050,712.001,700.005,950.009,800.0097,020.005,040.006,300.002,247.003,760. 006,590.008,080.002,250.00 24,247.0081,227.4510,543.00337,376.0011,860.00260,920.0046,310.00208,395.0035,640.0021,384.0016,120.0060,450.0013,940.00 Quantit Estimated Estimated 7.50 32.0027.0090.0013.0021.50 103.00 50,000.0050,000.00 Price Estimated Unit $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ LF LS325,000.00 L F5.50L F3.15L F3.50L F0.60L F3.75L F S F S Y3.50S Y13.00S Y12.00S Y4.50S YS Y C Y15.00C Y27.00C Y29.00C Y32.00C Y28.00 Unit GAL9.90GAL1.25 TON22.00TONTON EACH EACH950.00EACH128.00MGAL60.00EACH HOUR155.00 Description Preliminary Cost Estimate, 2025 Maplewood Street Improvements, City Project 24-12 TYPE SPWEA230B BITUMINOUS MIXTURE (1 - 3-INCH LIFT, TRAIL) TYPE SPWEA330C BITUMINOUS WEARING COURSE MIXTURETYPE SPWEB330C BITUMINOUS NON-WEARING COURSE MIXTURE Item 2025 Maplewood Street ImprovementsPreliminary Cost EstimateStreet and Utility ImprovementsMaplewood City Project, 24-12 STREET IMPROVEMENTS 2021.501MOBILIZATION2101.502CLEARING AND GRUBBING2104.502SALVAGE MAIL BOX ASSEMBLY, ALL TYPES2104.503REMOVE CONCRETE CURB & GUTTER2104.503SAW BITUMINOUS ROADWAY PAVEMENT (FULL DEPTH)2104.504REMOVE BITUMINOUS DRIVEWAY PAVEMENT2104.504REMOVE CONCRETE DRIVEWAY PAVEMENT/APRON/WALK2104.504REMOVE BITUMINOUS ROADWAY PAVEMENT (INCLUDES BIT. CURB)S Y3.352106.507GRANULAR EMBANKMENT MATERIAL (CV)2106.507SELECT GRANULAR EMBANKMENT MATERIAL (CV)2106.507SUBGRADE EXCAVATION (EV)2106.507COMMON EXCAVATION (EV) (P)2106.507SALVAGE, STOCKPILE, INSTALL RECLAIM MATERIAL2123.610STREET SWEEPER (WITH PICKUP BROOM)2130.523WATER FOR DUST CONTROL2211.504AGGREGATE BASE CLASS 6 FOR RESIDENTIAL CONCRETE DRIVEWAYS, 4" THICKS Y9.602211.504AGGREGATE BASE CLASS 6 FOR BITUMINOUS DRIVEWAYS, 6" THICKS Y12.002211.504AGGREGATE BASE CLASS 6 FOR CONCRETE WALKS/PEDESTRIAN RAMPS, 4" THICKS Y14.002211.504AGGREGATE BASE CLASS 6 FOR BITUMINOUS TRAILS, 6" THICK2211.509AGGREGATE BASE CLASS 6 FOR STREETS2215.504FULL DEPTH RECLAMATION (8-INCH DEPTH)2232.503EDGE MILL BITUMINOUS SURFACE, 2.5-INCH DEPTH2331.603JOINT ADHESIVE2331.603BITUMINOUS ROAD PAVEMENT CONTROL JOINT SAW AND SEAL2355.506BITUMINOUS FOG SEAL2357.506BITUMINOUS MATERIAL FOR TACK COAT2360.504TYPE SPWEA330B BITUMINOUS MIXTURE (1 - 3-INCH LIFT, RESIDENTIAL DRIVEWAY)2360.5042 360.5092360.5092360.509WAKEFIELD PARK PARKING LOT IMPROVEMENTS2360.509WAKEFIELD PARK BALL FIELD IMPROVEMENTS2502.5034-INCH PERFORATED DRAIN TUBING WITH TYPE 1 SOCK (STREET SUBCUT, INCLUDES FINE-FILTER AGGREGATE)2521.5184" CONCRETE WALK2531.503CONCRETE CURB & GUTTER DESIGN B618, RIBBON OR TRANSITION (MACHINE-PLACED) Council Packet Page Number 147 of 177 J1, Attachment 3 4,500.005,000.002,420.00 97,240.0039,000.0023,920.0020,250.0025,000.0010,000.0030,150.0010,000.0034,880.0020,900.0014,000.0032,000.0028,000.0083,087.50 165,240.00 Cost TOTAL 1.001.001.00 1.001.0015,000.006.008,100.002.003,200.003.004,050.001.002,900.00 90.0018.0045.0019.0051.0017,850.0079.0018,565.0040.004,800.0024.0019,200.0011.0013,200.00 y 368.00218.00400.00383.007,660.00230.008,050.00685.0033,565.00200.0024,000.00595.0040,460.00 4,590.001,144.002,600.008,000.008,000.001,210.006,190.0027,855.001,530.0019,890.005,485.00115,185.001,350.0067,500.001,130.0057,630.001,485.00111,375.00 19,550.0013,360.00180,360.00TOTAL = 5,000,539.45 Quantit Estimated Estimated 4.003.504.252.00 36.0085.0015.0065.0035.0013.50 225.00250.00670.00160.00 5,000.001,100.00 25,000.0010,000.0010,000.00 Price Estimated Unit $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ Y LSLB L FL SL SL SL FL FL FL S15,000.00L F49.00L F50.00L F51.00L F75.00L F120.00L F68.00L F120.00 S FS F S YS YS Unit EACHEACHEACHEACHEACH MGAL35.00EACH235.00EACH1,350.00EACH1,600.00EACH1,350.00EACH2,900.00EACH800.00EACH1,200.00 Description Preliminary Cost Estimate, 2025 Maplewood Street Improvements, City Project 24-12 Item 2531.503CONCRETE CURB & GUTTER DESIGN B618, RIBBON OR TRANSITION (HAND-FORMED)2531.5046" CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL2531.6186-INCH CONCRETE PEDESTRIAN CURB RAMP2531.618TRUNCATED DOMES2540.602INSTALL SALVAGED POST WITH SINGLE MAIL AND/OR NEWS BOX2540.602FURNISH & INSTALL POST WITH SINGLE MAIL AND/OR NEWS BOX2563.601TRAFFIC CONTROL - NEIGHBORHOOD2563.601TRAFFIC CONTROL - OFFSITE BITUMINOUS FOG SEAL2563.601TRAFFIC CONTROL - OFFSITE SANITARY SEWER LINING2571.502DECIDUOUS TREE NO 20 CONT2573.501EROSION CONTROL, CONTRACTOR'S PLAN2573.502STORM DRAIN INLET PROTECTION (ALL TYPES)2573.502STABILIZED CONSTRUCTION EXIT2573.503FLOTATION SILT CURTAIN TYPE STILL WATER2573.503SILT FENCE; TYPE HEAVY DUTY2573.503SEDIMENT CONTROL LOG TYPE COMPOST2574.504LOAM TOPSOIL BORROW (4-INCH)2574.508COMMERCIAL FERTILIZER TYPE 1, 10-10-10 FOR SODDED/SEEDED AREAS (300 LBS/ACRE)2575.504SODDING TYPE MINERAL2575.504EROSION CONTROL BLANKET (FUTERRA F4 NETLESS, BY RAMY TURF PRODUCTS OR APPROVED EQUAL)S Y4.502575.508TURF ESTABLISHMENT STREET SIDE BOULEVARD SALT TOLERANT SEED BY RAMY TURF (300 LB/ACRE)L B20.002575.523WATER FOR TURF ESTABLISHMENT (ADDITIONAL)2582.503STRIPING & PAVEMENT MARKINGS STORM SEWER SYSTEM IMPROVEMENTS 2104.502REMOVE & DISPOSE OF STORM SEWER PIPE (ANY SIZE & TYPE)EACH13.002104.502REMOVE/ABANDON DRAINAGE STRUCTURE (CB, MH OR CB-MH)EACH350.002104.502SALVAGE STORM SEWER CASTING2451.603PIPE BEDDING MATERIAL FOR STORM SEWER, MAPLEWOOD STANDARD PLATE 340 & 341L F21.002501.50212" RC PIPE APRON2501.50215" RC PIPE APRON2501.50224-INCH HDPE PIPE APRON2501.50236-INCH HDPE PIPE APRON2503.50312-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER2503.50315-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER2503.50318-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER2503.50324-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER2503.50336-INCH CORRUGATED SMOOTH WALL HDPE PIPE SEWER2503.50315" RC PIPE SEWER CLASS V2503.50324" RC PIPE SEWER CLASS IV2503.502CONNECT TO EXISTING STORM SEWER PIPE2503.502CONNECT TO EXISTING STORM SEWER STRUCTURE Council Packet Page Number 148 of 177 J1, Attachment 3 625.00 7,500.006,750.00 25,200.0079,200.0075,000.0010,000.0016,000.0048,000.0024,000.0093,600.0013,000.0055,000.0014,450.0044,000.0020,000.0031,850.0015,750.00 152,000.00450,000.00 1,743,395.00 Cost TOTAL 1.00 1.002.001.001.001.001,000.00 12.0036.0038.0010.0016.0078.0013.0055.0017.0015.0011.0090.0019.006,118.0060.007,200.0012.0014,400.0019.0028,500.0066.0079,200.0030.0076,500.0014.009,800.0016.002,240.0036.0018,720.0036.0016,920.0014. 00126,000.00 y 490.00125.00105.00420.004,620.00360.0023,400.00840.004,200.00934.0012,142.00 3,200.00166,400.00 TOTAL = 407,338.00 TOTAL = Quantit Estimated Estimated 5.00 65.0075.00 850.00500.00150.00 2,100.002,200.004,000.007,500.001,500.001,200.001,000.001,000.004,000.00 10,000.0016,000.0020,000.00 24,000.00 450,000.00 Price Estimated Unit $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ LS L FL FL F120.00L F52.00L F2,550.00L F5.00 S Y C Y Unit TON13.00 EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACH322.00EACH1,000.00EACH700.00EACH140.00EACH520.00EACH470.00EACH9,000.00 EACH1,200.00EACH1,200.00 T Description Preliminary Cost Estimate, 2025 Maplewood Street Improvements, City Project 24-12 S S Item 2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 24-INCH NYLOPLAST2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2' x 3' BOX2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48-INCH CB/MH2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 60-INCH CB/MH2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 72-INCH CB/MH2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 84-INCH CB/MH2506.502CONSTRUCT DRAINAGE STRUCTURE, DESIGN 96-INCH CB/MH2506.502FURNISH & INSTALL R-1678-A FRAME & SOLID LID FOR STORM SEWER2506.502FURNISH & INSTALL R-3067-V FRAME & V GRATE FOR STORM SEWER2506.502FURNISH & INSTALL 24-INCH NYLOPLAST GRATE FOR STORM SEWER2506.502ADJUST EXISTING STORM SEWER CASTING (ALL TYPES)2506.601REHABILITATE EXISTING STORM SEWER ADJUSTMENT RINGS W/FLEX SEAL UTILITY SEALANT, MAPLEWOOD STANDARD PLA2506.601REHABILITATE EXISTING STORM SEWER INVERT(S)/DOGHOUSE(S) 2506.601TUCKPOINT & EPOXY LINE MANHOLE2506.601WAKEFIELD LAKE GRIT CHAMBER REHABILITATION2507.503LINING CMP CULVERT PIPE 12"2507.503LINING CMP CULVERT PIPE 15"2511.507GEOTEXTILE FILTER FABRIC TYPE 4 NON-WOVEN FOR RIPRAP2511.507RANDOM RIPRAP CLASS III2573.501WATER QUALITY IMPROVEMENTS SANITARY SEWER SYSTEM IMPROVEMENT 2104.502SALVAGE SANITARY SEWER CASTING2451.603PIPE BEDDING MATERIAL FOR SANITARY SEWER, MAPLEWOOD STANDARD PLATE 340 & 341L F11.002503.5034-INCH OR 6-INCH SCHEDULE 40 SANITARY SEWER SERVICE REPLACEMENT PER MAPLEWOOD PLATE 410 OR 410A L F65.002503.5038-INCH SDR-35 SANITARY SEWER MAIN2503.6026"X8" SDR-35 PVC WYE2503.602CONNECT TO EXISTING SANITARY SEWER MAIN2503.603LINING SEWER PIPE 8"2506.502FURNISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FOR SANITARY SEWEREACH1,500.002506.502ADJUST EXISTING SANITARY SEWER CASTING (ALL TYPES)2506.503RECONSTRUCT SANITARY SEWER MANHOLE WATER SYSTEM IMPROVEMENT 2104.502REMOVE HYDRANT2104.503REMOVE WATER MAIN (ANY SIZE) (OPEN CUT AREAS ONLY)2451.609GRANULAR BACKFILL (FOR WATER MAIN)2504.602ADJUST CURB BOX2504.602REPAIR VALVE BOX2504.602ADJUST VALVE BOX2504.602HYDRANT (MAPLEWOOD STANDARD) Council Packet Page Number 149 of 177 J1, Attachment 3 778,273.45 7,782,734.45 8,561,007.90 1,027,320.95 Cost $ TOTAL 1.004,400.006.0045,000.006.0060,000.00 16.0064,000.0011.0014,300.0012.003,240.00 y 180.0099,000.00700.0060,900.00100.004,000.00 1,220.0067,100.002,600.0019,500.00 TOTAL =7,782,734.45 TOTAL = 631,462.00 Quantit Estimated Estimated $$$$$ Price Estimated Unit $$$$$$$$$$$ L F87.00L F40.00L B7.50 S Y55.00 Unit EACH4,000.00EACH4,400.00EACH7,500.00EACH10,000.00EACH1,300.00EACH550.00EACH270.00 Subtotal: + 10% Contingencies: + Estimated Easement Costs: Total Estimated Project Costs: 9,588,328.84 Subtotal Estimated Construction Costs: + 12.0% Geotechnical, Legal, and Fiscal Expenses: Description Preliminary Cost Estimate, 2025 Maplewood Street Improvements, City Project 24-12 Item 2504.6026-INCH GATE VALVE AND BOX2504.6028-INCH GATE VALVE AND BOX2504.60212-INCH GATE VALVE AND BOX2504.60216-INCH GATE VALVE AND BOX2504.6021.0-INCH CORPERATION STOP2504.602SACRIFICIAL ANODE 2504.6036" - 8" WATERMAIN DUCTILE IRON CL 532504.6031.0-INCH TYPE K COPPER2504.6044-INCH INSULATION2504.608DUCTILE AND GREY IRON FITTINGS2506.602CASTING ASSEMBLY SPECIAL (SPRWS STANDARD PLATE D14) Council Packet Page Number 150 of 177 J1, Attachment 3 Exhibit 8 Preliminary Assessment Roll 2025 Maplewood Street Improvements City Project 24-12 Parcel IDSite AddressProperty TypeImprovement TypeUnits/Front FootageAssessment Amount 1529223100241909 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200401808 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200371840 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200381830 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200391818 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100231901 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100191883 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200311872 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200361848 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200281898 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100151861 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100221897 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100161865 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100181877 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100201887 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100171873 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200301884 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200291890 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529223100211891 HAZELWOOD ST NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224300211792 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224300201778 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224300191764 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224300181756 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529224200271910 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300481955 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300662032 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300412011 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221100492080 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300422005 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300431999 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300471965 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300461977 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300451985 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300441995 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300491945 PROSPERITY RD NCommercialFull Reconstruction27536,300.00$ 1529224200411800 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221100502055 WHITE BEAR AVE NCommercialFull Reconstruction9112,012.00$ 1529221200212044 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300291954 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221100072138 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221100282141 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221100292137 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300362006 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300271930 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300351998 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300382026 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300372020 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300281946 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300330 PROSPERITY RD NResidential, Single FamilyFull Reconstruction16,600.00$ 1529221300311970 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221300301962 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529224300161725 KENNARD ST NCommercialFull Reconstruction690$ 91,080.00 1529224300171744 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221100392115 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221100402111 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221100062152 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221100232128 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221300341994 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221300321978 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221200162095 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 Council Packet Page Number 151 of 177 J1, Attachment 3 1529221200282049 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221200302075 PROSPERITY RD NCommercialFull Reconstruction293$ 38,676.00 1529221100470 WHITE BEAR AVECommercialFull Reconstruction411$ 54,252.00 1529221300612033 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221300632021 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221200222053 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 1529221200292041 PROSPERITY RD NResidential, Single FamilyFull Reconstruction1$ 6,600.00 122822220028358 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220030354 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220031352 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220041322 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220042318 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220019335 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220033342 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220018337 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220020333 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220021331 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220022329 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220029356 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220032350 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220034340 PARKVIEW CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220035338 PARKVIEW CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220036336 PARKVIEW CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220037334 PARKVIEW CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220038332 PARKVIEW CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220039330 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220040326 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220010353 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220009355 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220008357 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220011351 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220027319 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220007359 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220023327 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220024325 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220017339 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220016341 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220015343 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220013347 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220026321 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220025323 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220014345 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822220012349 PARKVIEW LN SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300412534 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300602519 BETH CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300612525 BETH CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300622533 BETH CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300302545 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300292535 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430048707 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430047715 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2556 BETH CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430057 122822430054676 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430020662 STERLING ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430050663 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430049699 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300582546 BETH CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300592536 BETH CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300632541 BETH CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430053668 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300272519 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430055684 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430056692 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300282527 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300262556 OAKRIDGE CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 Council Packet Page Number 152 of 177 J1, Attachment 3 1228224300252564 OAKRIDGE CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300382555 OAKRIDGE CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300372547 OAKRIDGE CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300312553 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300332569 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300342570 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300352562 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300322561 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300362552 HILLWOOD DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300242572 OAKRIDGE CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430046716 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430045708 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300392563 OAKRIDGE CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 122822430044700 FERNDALE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1228224300402573 OAKRIDGE CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100702447 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100732479 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100612458 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100622448 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100692437 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100712457 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100722469 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222400952478 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222400942482 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222400972474 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100442471 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100742462 DAHL CIR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100752452 DAHL CIR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100762455 DAHL CIR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100792476 DAHL CIR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100772465 DAHL CIR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100592478 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100482483 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100472479 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100462477 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100452475 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100642428 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100652418 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100672421 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100682427 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100632438 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100602468 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100662417 MATTERHORN DR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222100782475 DAHL CIR EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328222400962476 TIMBER CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100432451 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100412435 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100451047 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100422443 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310017980 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100202451 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2459 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310021 1328223100331017 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100322461 NEMITZ AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100362442 NEMITZ AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100381038 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100232460 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100372434 NEMITZ AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100341037 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100312453 NEMITZ AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100391052 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100242452 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100352450 NEMITZ AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310014963 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310022983 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 Council Packet Page Number 153 of 177 J1, Attachment 3 132822310018992 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100192443 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100401062 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100442475 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100901015 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100701049 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100691025 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100711059 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100721069 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100731011 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310059979 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100571001 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100600 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100911021 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310058991 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100292433 NEMITZ AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100302441 NEMITZ AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100261004 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100252444 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100271014 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100281024 CRESTVIEW DR SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100111058 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100121068 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100462462 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100101048 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100482444 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100071008 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100081016 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100131078 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100651038 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310005992 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100061000 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100091024 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100492434 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310003962 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822310004982 MARNIE ST SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100502426 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223100472452 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200692322 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200702332 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200552311 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200562321 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200622323 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200632324 MAIDA CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200671040 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200681028 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200481079 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200491069 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200501059 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200511049 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200521039 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1029 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 132822320053 1328223200572331 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200582341 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200452336 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200292352 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200362347 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200462328 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200472320 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200612333 SOUTHCREST AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200642334 MAIDA CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200652333 MAIDA CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200541019 DORLAND RD SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200712342 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 1328223200662323 MAIDA CT EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 Council Packet Page Number 154 of 177 J1, Attachment 3 1328223200372357 MAMIE AVE EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200151529 HALLER CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224300092574 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224300102564 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224300112554 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200212544 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200222534 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200232520 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200242504 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200122513 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200112503 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200171509 HALLER CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200181518 HALLER CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200191528 HALLER CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200201538 HALLER CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224300052543 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224300062553 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200132523 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200142533 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224200161519 HALLER CT SResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224300072563 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 2428224300082573 HALLER LN EResidential, Single FamilyPavement Rehabilitation1$ 3,450.00 $ 1,366,020.00 Full Reconstruction, Residential Single Family$ /Unit6,600.00 Full Reconstruction, Commercial$ /Front-Foot132.00 Pavement Rehabilitation, Residential Single Family$ /Unit3,450.00 Council Packet Page Number 155 of 177 J1, Attachment 3 Exhibit 9 411' 293' 55' 36' = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 156 of 177 J1, Attachment 3 275' = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 157 of 177 J1, Attachment 3 = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 158 of 177 J1, Attachment 3 690' = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 159 of 177 J1, Attachment 3 = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 160 of 177 J1, Attachment 3 = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 161 of 177 J1, Attachment 3 = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 162 of 177 J1, Attachment 3 = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 163 of 177 J1, Attachment 3 = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 164 of 177 J1, Attachment 3 = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 165 of 177 J1, Attachment 3 = Full Reconstruction, Residential Single Family, $6,600/Unit = Full Reconstruction, Commercial, $132/Front-Foot = Pavement Rehabilitation, Residential Single Family, $3,450/Unit Council Packet Page Number 166 of 177 J1, Attachment 4 Council Street January 27, 2025 Improvements City Project 24-12 Presented to Maplewood City 2025 Maplewood Council Packet Page Number 167 of 177 J1, Attachment 4 Avenue Frost near Road Prosperity Why These Streets? Average PCI Rating Ï42/100 (4.4 miles in length)Prosperity-Hazelwood area lacks concrete curb and gutterSpot replacement of existing concrete curb and gutter in south leg area ¤¤¤ Poor pavement conditionDegraded utilitiesConcrete curb and gutterLack of pedestrian and bicycling facilities on Prosperity Road ¤¤¤¤ Council Packet Page Number 168 of 177 J1, Attachment 4 Council Packet Page Number 169 of 177 J1, Attachment 4 (2022) Avenue Cope on Reclamation Project Scope ÏPavement Rehabilitation Streets Pavement reclamationNew asphalt pavementSpot replacement of concrete curbRepairs to storm sewer systemReplace sanitary sewer castingsUpgrades to water mainRestore driveways and boulevards ¤¤¤¤¤¤¤ Council Packet Page Number 170 of 177 J1, Attachment 4 (2022) Avenue Cope replacement main Water Project Scope ÏFull Reconstruction Streets Living Streets Policy guides designRemove and replace pavement, aggregate base and poor subgrade soilsNew asphalt pavementNew concrete curb and gutter8Ô trail on west side of Prosperity RoadUpgrade storm and sanitary sewer systemReplace water main on Hazelwood StreetRestore driveways and boulevards ¤¤¤¤¤¤¤¤ Council Packet Page Number 171 of 177 J1, Attachment 4 Resident Communication Project Location Map, FAQ Brochure, Assessment InformationDesign updates based on community feedback ¤¤ Project Kickoff LetterÏAugust 2024Informational Packet ÏDecember 2024Neighborhood Meeting #1 ÏDecember 18 & 19,2024Released Online Mapping Tool for Resident Feedback -December2024Neighborhood Meeting #2 ÏFebruary 2025 ¤¤¤¤¤ Council Packet Page Number 172 of 177 J1, Attachment 4 0 0 3 , 8 8 5 , 9 $ - t s o C t c e j o r P d e t a m i t s E G.O. Improvement Bonds -$2,419,941Street Revitalization Fund -$2,451,639Environmental Utility Fund -$1,863,000Sanitary Sewer Fund -$583,400W.A.C. Fund -$133,300St. Paul Regional Water Services -$771,000Special Benefit Assessments -$1,366,020 ¤¤¤¤¤¤¤ Project Funding Council Packet Page Number 173 of 177 J1, Attachment 4 What is a Special Assessment? Funding source utilized to finance a portion of public improvementsMaximum rates are set by the City Council on a yearly basisIndependent appraisal firm hired to determine benefit received by propertiesPer Minnesota State Statute, assessments cannot be more than the direct benefit to the property ¤¤¤¤ Council Packet Page Number 174 of 177 J1, Attachment 4 Special Assessment Assessment amountPayment optionsDeferral optionsRight to object ¤¤¤¤ Residents will be mailed an official assessment noticeNeighborhood meeting in the summer of 2025 to cover assessments ¤¤ Hearing ÏSeptember 2025Prior to the Hearing ¤¤ Council Packet Page Number 175 of 177 J1, Attachment 4 Tentative Project Schedule Residents provide input on proposed improvementsCouncil votes after public hearing ¤¤ Council Receives Feasibility Study ÏJanuary 27, 2025Neighborhood Meeting #2 ÏFebruary 2024Public HearingÏFebruary 24, 2025Award of Contract ÏApril 2025 Neighborhood Meeting #3 ÏMay 2025Construction Timeline ÏJune to November 2025Assessment HearingÏSeptember 2025 ¤¤¤¤¤¤¤ Council Packet Page Number 176 of 177 J1, Attachment 4 Recommendation Approve Resolution Accepting Feasibility Study, Authorize Preparation of Plans and Specifications, and Calling for a Public Hearing for 2025 Maplewood Street Improvements, City Project 24-12. ¤ Council Packet Page Number 177 of 177