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HomeMy WebLinkAbout2025 01-21 CDRB Meeting PacketMeeting is also available on Comcast Ch. 16 and streaming vod.maplewoodmn.gov PLEASE NOTE—One Board member will participate in the meeting using interactive technology as allowed under Minn. Stat. §13D.02. The location where the Board member will participate is the Barnes and Noble Bookstore – 175 Glastonbury Blvd, Glastonbury, CT 06033. AMENDED AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, January 21, 2025 City Hall, Council Chambers 1830 County Road B East A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. APPROVAL OF MINUTES 1. November 19, 2024 Community Design Review Board Meeting Minutes E. NEW BUSINESS 1. Design Review Resolution, Maplewood Assisted Living, 1744 County Road D East 2. 2024 Annual Report 3. 2025 Election of Officers (No report) F. UNFINISHED BUSINESS None G. BOARD PRESENTATIONS H. STAFF PRESENTATIONS None I. VISITOR PRESENTATIONS – 3 minute time limit per person J. ADJOURNMENT THIS PAGE IS INTENTIONALLY LEFT BLANK November 19, 2024 Community Design Review Board Meeting Minutes 1 MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, November 19, 2024 City Hall, Council Chambers 1830 County Road B East A. CALL TO ORDER A meeting of the Board was held and called to order at 6:00 p.m. by Chairperson Kempe B. ROLL CALL Bill Kempe, Chairperson Present Tom Oszman, Vice Chairperson Present Jason Lamers, Boardmember Present Amanda Reinert, Boardmember Absent Ananth Shankar, Boardmember Absent Staff Present: Michael Martin, AICP, Interim Community Development Director C. APPROVAL OF AGENDA Boardmember Lamers moved to approve the agenda as presented. Seconded by Vice Chairperson Oszman Ayes – All The motion passed. D. APPROVAL OF MINUTES 1. October 15, 2024 Community Design Review Board Meeting Minutes Boardmember Lamers moved to approve the October 15, 2024 Community Design Review Board Meeting Minutes as submitted. Seconded by Vice Chairperson Oszman Ayes – All The motion passed. E. NEW BUSINESS 1. Design Review Resolution, Birch Run Station, 1715 Beam Avenue East Michael Martin, AICP, Interim Community Development Director, gave the presentation. Austen Adam, with Sambatek, and Bob Rusing, with Arizona Partners, addressed the board and answered questions. Boardmember Lamers moved to approve a resolution for design review approving a coffee shop with a drive-up food and beverage window to be constructed within a newly created lot at 1715 Beam Avenue East, with the friendly amendment to include item 8d, requiring trash enclosure elevations with compatible materials and colors be submitted to staff for approval. D1 CDRB Packet Page 3 of 38 November 19, 2024 Community Design Review Board Meeting Minutes 2 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Arizona Partners has requested approval of design review to construct a coffee shop with a drive-up food and beverage window on the property located at 1715 Beam Avenue East. 1.02 The property is located at 1715 Beam Avenue East with PIDs of 03-29-22-14-0006 and 03-29-22-14-0015. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. All requirements of the fire marshal, city engineer, and building official must be met. 3. Satisfy the requirements in the engineering review authored by Jon Jarosch, dated November 6, 2024. 4. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated November 12, 2024. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. D1 CDRB Packet Page 4 of 38 November 19, 2024 Community Design Review Board Meeting Minutes 3 6. Rooftop vents and any mechanical equipment shall be hidden from view from all sides of the property and screened as required by city ordinance. 7. This approval does not include signage. Any signs for the project must meet the city’s ordinance requirements, and the applicant must apply for a sign permit before installation. 8. Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. The applicant must incorporate the requirements outlined in the environmental review and submit an updated tree and landscape plan. c. Submit proof that Ramsey County has recorded the lot division that creates the parcel of property that this building will be within. d. Trash enclosure elevations with compatible materials and colors must be submitted to staff for approval. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 11. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Chairperson Kempe Ayes – All The motion passed. D1 CDRB Packet Page 5 of 38 November 19, 2024 Community Design Review Board Meeting Minutes 4 F.UNFINISHED BUSINESS None G.BOARD PRESENTATIONS None H.STAFF PRESENTATIONS None I.VISITOR PRESENTATIONS None J.ADJOURNMENT Vice Chairperson Oszman moved to adjourn the meeting at 6:20 p.m. Seconded by Boardmember Lamers Ayes – All The motion passed. D1 CDRB Packet Page 6 of 38 COMMUNITY DESIGN REVIEW BOARD STAFF REPORT Meeting Date January 21, 2025 REPORT TO: Michael Sable, City Manager REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner AGENDA ITEM: Design Review Resolution, Maplewood Assisted Living, 1744 County Road D East Action Requested:  Motion ☐Discussion ☐ Public Hearing Form of Action: Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation Policy Issue: MX Real Estate, LLC proposes constructing a 20-unit residential assisted living facility at 1744 County Road D East. The vacant property is part of the Legacy Village Planned Unit Development (PUD). To proceed with the project, the applicant requests design review approval and an amendment to the existing PUD governing the site. The applicant previously received city approval for the same project on May 9, 2022, but this approval expired on May 9, 2024, as construction hasn't begun. The applicant requests that the city approve the proposal again to obtain a building permit. Recommended Action: Motion to approve a design review resolution for constructing a residential assisted living facility at 1744 County Road D East, subject to certain conditions of approval. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $ 0.00 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves  Other: n/a Strategic Plan Relevance: ☐Community Inclusiveness ☐Financial & Asset Mgmt ☐Environmental Stewardship ☐Integrated Communication  Operational Effectiveness ☐Targeted Redevelopment The city deemed the applicant’s application complete on January 2, 2025. The initial 60-day review deadline for a decision is March 3, 2025. As stated in Minnesota State Statute 15.99, the city can take an additional 60 days, if necessary, to complete the review. E1 CDRB Packet Page 7 of 38 Background: Project Overview Conditional Use Permit (PUD Amendment) MX Real Estate, LLC proposes constructing a residential assisted living facility at 1744 County Road D East. The vacant site is part of the Legacy Village PUD, which was approved initially on July 14, 2003, and designated as a retail/commercial site. In 2020, it was amended to allow a hotel to be on-site, but the project did not materialize. In 2022, the city approved the applicant’s request for a residential assisted living facility to be on the site, combining residential units with commercial and employment to complement the existing mix of uses in the neighborhood. However, the applicant experienced delays over the last two years, preventing the assisted living project from moving to construction. The city approvals expired in May 2024. The applicant requests that the city approve the same plans again to renew the approvals for the site as they wish to obtain a building permit and begin construction in 2025. Site Plan The 17,233-square-foot building is proposed towards the site's north end near County Road D East. There are 20 units shown, each 318 square feet in size. The building entrance and parking lot are proposed on the south side of the building, facing the existing residential properties. The parking spaces are oriented towards the assisted living building, minimizing lighting impacts to the residential properties to the south. Access to the site is provided from Bittersweet Lane on the east and Flandreau Street on the west side. The applicant's site plan illustrates a potential expansion of the facility in the future. A building addition will require updated plans to be reviewed by the city. Setbacks The parking lot meets the required minimum of 15 feet from the adjacent right-of-way. The building must be set back 100 feet from an adjoining residential lot line and is shown to be set back at least 30 feet from all street rights of way. One exception is on the east side of the building, where the setback is 26.7 feet. This is in line with the development across the street (Ashley Furniture), which has a setback of 25 feet to the right of way. Building Elevations The one-story building is 24 feet at its highest point. The exterior materials are identified on the elevations and shown as manufactured wood trim, batten, and shingle siding in colors white and blue. Also, cultured stone veneer wraps around the building, varying in height. Signage The elevation drawing identifies a monument sign with landscaping on the northeast corner of the property. Any signage on the property is subject to review by the city and requires a sign permit, separate from this design review. Landscaping and Screening The proposed landscape plan shows a combination of trees, perennial shrubs, and native plants that will complement the site's layout, including 26 trees exceeding the required tree replacement requirement. The plans also show that the trash exterior receptacle and screened roof penetrations match the building's overall color and material scheme, achieving code requirements. The site plan shows a generator and transformer near the screened trash enclosure on the northeast corner of E1 CDRB Packet Page 8 of 38 the building. These are required to be screened. The applicant must submit elevations detailing how each side will be screened before issuing a building permit. Parking The city ordinance requires one parking stall for every three client rooms. The applicant proposes 28 parking stalls, including two accessible stalls. The facility employees and guests visiting residents would use the parking on site. The number of stalls is adequate given the number of units, possible visitors, and proposed staff on-site at any time, and it exceeds the code requirement. Lighting The applicant submitted a lighting plan illustrating the location and lighting types, including light poles and wall-mounted lighting on site. Before a building permit can be issued, a description and manufacturer's details for the fixtures and a plan showing the light spread and foot-candle levels must be submitted. Commission and City Council Review Community Design Review Board January 21, 2025: The CDRB will review the design plans. Planning Commission January 21, 2025: The Planning Commission will hold a public hearing and review the conditional use permit amendment. City Council February 10, 2025: The City Council will review the design plans and the conditional use permit amendment. Department Comments Fire – Jerry Novak, Fire Marshal None Building – Randy Johnson, Building Offical The proposed building will need to be constructed to meet the minimum requirements of the Minnesota State Building Code. Environmental Health – Molly Wellens, Environmental Health Offical The MN Department of Health (MDH) health regulation division licenses assisted living facilities, including food service areas, operated by the entity that obtains the assisted living license. However, if a third party is the licensee of food service activities, that third party must obtain the food license from the MDH environmental health division or the local delegated partner. Environmental – Shann Finnwall, Environmental Panner Please see the environmental review dated January 9, 2025 (attached). Engineering – Jon Jarosch, Assistant City Engineer Please see the engineering review dated January 3, 2025 (attached). E1 CDRB Packet Page 9 of 38 Public Comments Staff sent a public hearing notice and application details to the properties within 500 feet of the subject property. No public comments were received. Reference Information Site Description Site Size: 2.04 Acres Surrounding Land Uses North: Commercial South: Multiple Dwelling Residential East: Commercial West: Multiple Dwelling Residential Planning Existing Land Use: Commercial (Vacant Property) Existing Zoning: PUD Attachments: 1.Conditional Use Permit Resolution for a PUD Amendment 2.Design Review Resolution 3.Overview Map 4.Future Land Use Map 5.Zoning Map 6. Application Narrative 7.Site and Elevation Plans 8.Engineering Review Dated January 3, 2025 9.Environmental Review Dated January 9, 2025 E1 CDRB Packet Page 10 of 38 CONDITIONAL USE PERMIT RESOLUTION FOR A PUD AMENDMENT BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Mx Real Estate, LLC has requested to amend the Conditional Use Permit that governs the Planned Unit Development (PUD) for the property at 1744 County Road D East. 1.02 The property located at 1744 County Road D East is legally described as: Lot 3, Block 2, Legacy Village of Maplewood, Ramsey County PIN: 032922110005 1.03 The property is part of the Legacy Village Planned Unit Development, approved on July 14, 2003, and designated as a retail/commercial site. The CUP governing the PUD needs to be amended to allow for a residential assisted living facility on the site. Section 2. Standards. 2.01 General Conditional Use Permit Standards. The City Ordinance states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed, and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. E1, Attachment 1 CDRB Packet Page 11 of 38 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On January 21, 2025, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission allowed everyone to speak and present written statements at the hearing. The Planning Commission recommended that the City Council ________ this resolution. 2. On February 10, 2025, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. The use is allowed as long as the provisions of the BC zoning district and conditions outlined here are met. 2. The buildings on the site shall be setback as shown on the site plan approved by the city council, 33 feet from the north lot line. 3. A comprehensive sign plan is approved. The applicant shall submit a sign permit to be reviewed and approved by staff. Pylon signs shall not be allowed. Monument signs may be allowed but shall not exceed 12 feet in height. The base of the monument sign must be landscaped. 4. The architectural character and exterior building materials must be in keeping with the adjacent townhomes and other buildings, if present. 5. Access to the site shall be from the side streets. 6. All ground-mounted and roof-mounted mechanical equipment shall be screened according to the ordinance. 7. Adequate separation, buffering, and screening must be provided for the multifamily residential units from the front doors, parking areas, loading areas, and mechanical equipment of this building. E1, Attachment 1 CDRB Packet Page 12 of 38 8.Parking stalls with a width of 9.5 feet are permitted for this site. 9.Applicant must maintain at least 28 parking stalls on site. 10.All construction shall follow the approved plans. The director of community development may approve minor changes. 11.The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 12.The city council shall review this permit in one year. 13.The applicant shall meet the conditions outlined in the design review resolution. E1, Attachment 1 CDRB Packet Page 13 of 38 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 MX Real Estate, LLC has requested approval of a design review to construct a residential assisted living facility on the property. 1.02 The property is located at 1744 County Road D East and is legally described as: Lot 3, Block 2, Legacy Village of Maplewood, Ramsey County PIN: 032922110005 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing, or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly, and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures, and colors. 2.02 The community design review board reviewed this request on January 21, 2025, and voted to ________ it. 2.03 The proposal meets the specific findings for design review approval. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 2 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: 1.If the city has not issued a building permit for this project, repeat this review in two years. 2.All fire marshal, city engineer, and building official requirements must be met. E1, Attachment 2 CDRB Packet Page 14 of 38 3. Satisfy the requirements in the engineering review by Jon Jarosch, dated January 3, 2025. 4. Satisfy the requirements in the environmental review by Shann Finwall, dated January 9, 2025. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. The applicant shall obtain a license for the facility from the Minnesota Department of Health and provide a copy to the city. If the facility has a third party providing food service activities, the applicant shall also obtain a food service license from the city. 7. The applicant shall install two stop signs at each exit of the parking lot on the property. 8. The applicant shall install a sidewalk along the south, east, and west rights-of- ways. 9. Per city ordinance standards, all mechanical equipment and trash receptacles shall be screened from view of all nearby residential properties. 10. A comprehensive sign plan is approved. The applicant shall submit a sign permit to be reviewed and approved by staff. Pylon signs shall not be allowed. Monument signs may be allowed but shall not exceed 12 feet in height. The base of the monument sign must be landscaped. 11. Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Staff must review and approve elevation perspectives of the transformer and generator, showing that both are adequately screened. The elevations must include all enclosure sides and detail the materials and colors. c. Additional details to accompany the lighting plan: a photometric site plan with light levels at the property lines and a description of each luminaire, including the manufacturer’s catalog cuts and drawings. d. An updated landscape plan as outlined in the environmental review. 12. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. E1, Attachment 2 CDRB Packet Page 15 of 38 c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 13. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety, or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 14. All work shall follow the approved plans. The director of community development may approve minor changes. E1, Attachment 2 CDRB Packet Page 16 of 38 Subject Parcel E1, Attachment 3 CDRB Packet Page 17 of 38 E1, Attachment 4 CDRB Packet Page 18 of 38 E1, Attachment 5 CDRB Packet Page 19 of 38 Maplewood Lot Development 1744 County RD DE Maplewood, MN 55109 MX Real Estate, LLC December 19, 2024 Elizabeth Hammond City of Maplewood,MN 651-249-2302 Dear Ms Hammond: Please accept the following explanation regarding the Maplewood Assisted Living project at the property located at 1744 County Rd DE, Maplewood, MN 55109. I hope this message finds you well. I am writing to formally inform you about the reason behind the delay in the construction of the Maplewood development. Due to unforeseen circumstances, the project has been pending approval from the MDH for licensing since 2022. Additionally, the plan was put on hold due to financing not being in place, and my previous general contractor was not prepared to move forward at that time. This time around, I have secured financing and am working with a great general contractor, Steiner Construction, to move forward with the project. Additionally, I have also received plan approval from MDH, which allows us to proceed. Thank you for your understanding and consideration. I look forward to moving ahead and completing this project. Sincerely, Maixia Vang, RN MX Real Estate, LLC 1744 County Rd DE Maplewood, MN 55109 C: 651-354-8081 E1, Attachment 6 CDRB Packet Page 20 of 38 E1, Attachment 7 CDRB Packet Page 21 of 38 E1, Attachment 7 CDRB Packet Page 22 of 38 E1, Attachment 7 CDRB Packet Page 23 of 38 E1, Attachment 7 CDRB Packet Page 24 of 38 E1, Attachment 7 CDRB Packet Page 25 of 38 l l l l l33.0'24.0'9.5'20.0'37.0'26.7'83.9'102.9'R5.0R15.0R15.0R15.0R15.0R5.05.7'1.2'>>>25.5'MAPLEWOOD ASSISTED LIVINGBLOCH ENGINEERING, PLLCblochengineering.com32210 XEON ST NWCAMBRIDGE, MN 55008krystle@blochengineering.comNCHBLENGINEERINGPROPOSED SITE AND UTILITY PLANFEETSCALE04020 E1, Attachment 7 CDRB Packet Page 26 of 38 l l l l l33.0'24.0'9.5'20.0'37.0'26.7'83.9'102.9'R5.0R15.0R15.0R15.0R15.0R5.05.7'1.2'>>>25.5'MAPLEWOOD ASSISTED LIVINGBLOCH ENGINEERING, PLLCblochengineering.com32210 XEON ST NWCAMBRIDGE, MN 55008krystle@blochengineering.comNCHBLENGINEERINGFEETSCALE04020LANDSCAPE AND LIGHTING PLANOCOCOCOCOCAMHBSLHLAMHBSLHLAMHBSLHLAMHBSLHLAMHBSLHLAM E1, Attachment 7 CDRB Packet Page 27 of 38 E1, Attachment 7 CDRB Packet Page 28 of 38 E1, Attachment 7 CDRB Packet Page 29 of 38 Engineering Plan Review PROJECT: Maplewood Assisted Living – 1744 County Road D PROJECT NO: 25-02 COMMENTS BY: Jon Jarosch, Assistant City Engineer DATE: 1-3-2025 PLAN SET: Engineering plans dated 7-11-2022 The applicant is proposing an assisted living facility and associated site improvements on the vacant lot at 1744 County Road D. This is a resubmittal of a proposal approved by the City in 2022. As this project disturbs more than 1/2 acre, it is required to meet the City’s water quality and rate control requirements. Stormwater management for the site is proposed to be accommodated via the use of infiltration basins. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review, along with ratified agreements, prior to issuing building and grading permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2)A joint stormwater maintenance agreement with the City and RWMWD shall be signed by the owner for the proposed underground filtration system, sump structures, and associated storm sewer system. 3)A stormwater management plan shall be submitted detailing how the project is meeting the City of Maplewood and RWMWD stormwater management requirements. 4)Rate control for this site was provided as part of the larger Legacy Village PUD. A storm sewer system was stubbed in to the southwest corner of the site for this purpose. As such, the proposed site shall have its runoff rate controlled such that it is equal to (or less than) 3.8 cubic-feet-per-second in the 10-year storm event discharging into this storm sewer system. E1, Attachment 8 CDRB Packet Page 30 of 38 5)Soil boring information or infiltration test data shall be submitted to support the infiltration rates utilized in the Stormwater Management Plan. Grading and Erosion Control 6)Infiltration basins shall be protected from sedimentation throughout construction. 7)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils are stabilized. 8)Public and private drives and roadways shall be swept as needed to keep the pavement clear of sediment and construction debris. 9)All pedestrian facilities shall be ADA compliant. 10)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 11)All slopes shall be 3H:1V or less steep in slope. 12)The total cut/fill volume shall be noted on the grading plan. Sanitary Sewer and Water Service 13) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35. 14)The proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City. 15)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this phase of the project. Appropriate fees shall be charged during the permitting process. Other 16)All work within the right-of-way along County Road D shall be reviewed and approved by Ramsey County. Work in this area will require a right-of-way permit from the County. Public Works Permits E1, Attachment 8 CDRB Packet Page 31 of 38 The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 17)Grading and erosion control permit 18)Sanitary Sewer Permit 19)Storm Sewer Permit 20) Maplewood Right-of-way Permit (ROW Permit also needed from County) -END COMMENTS - E1, Attachment 8 CDRB Packet Page 32 of 38 Environmental Review Project: Maplewood Assisted Living Date of Plans: January 10, 2023 Date of Review: January 9, 2025 Location: 1744 County Road C (Legacy Village) Reviewers: Shann Finwall, Environmental Planner (651) 249-2304, shann.finwall@maplewoodmn.gov Carole Gernes, Natural Resources Coordinator (651) 249-2416, carole.gernes@maplewoodmn.gov Project Background: MX Real Estate, LLC, proposed to construct an assisted living facility on the last vacant lot within the Legacy Village Planned Unit Development (PUD) at 1744 County Road D East. The City reviewed the original proposal in 2022. However, the City’s land use approvals have since expired as the developer has not begun construction. This request is for the renewal of a previous design review and conditional use permit. The development must comply with the Legacy Village PUD tree replacement requirements, and the City’s overall landscape ordinance/guidelines and infiltration basin planting policies. 1. Trees a.Legacy Village Planned Unit Development Tree Replacement Requirements: The Legacy Village Planned Unit Development approved by the City Council in 2003 required that developments within Legacy Village replace trees at a rate of one replacement tree for one tree removed, with a maximum of 10 trees per acre. Additionally, overstory trees will be planted along the streets at an average of 30 to 40 feet on center. b.Tree Impacts: All trees were removed from this site during the overall grading of the Legacy Village PUD. c.Tree Replacement: The site is 2.04 acres in size. According to the Legacy Village PUD tree replacement requirements, the applicants must replace at least 20 trees (2.04 x 10 = 20 trees) on the site. There is approximately 1,000 linear feet of street frontage, requiring approximately 25 overstory trees along the streets. The updated landscape plan shows 26 2-caliper inch trees, which meets the tree replacement requirements. d.Tree Replacement Recommendations: 1)The applicants addressed all 2022 environmental review tree replacement recommendations with their updated plans. E1, Attachment 9 CDRB Packet Page 33 of 38 2 2.Overall Landscaping a.Landscape Requirements: The City will review the landscape plan to ensure nonnative or invasive species are avoided, and that the landscaping meets City ordinance and guidelines. b.Landscape Recommendations: 1)Prior to issuance of a grading or building permit the applicant must submit a revised landscape plan for staff approval showing: a)The applicants addressed all 2022 environmental review landscape recommendations with their updated plans. 3.Stormwater Basins a. Stormwater Basin Requirements: Two stormwater basins are proposed on the site. The basins are required to be planted, ideally with deep- rooted native plants. The City requires a portion of the basin to be planted rather than seeded; typically a minimum of 5,000 square feet of plantings are required on large basins. Using plants rather than seeds hastens establishment and provides a better chance of successful establishment. Basin bottoms and lower elevations almost never establish successfully from seed since the seed is washed away when stormwater flows into the basin. b.Stormwater Basin Recommendations. 1)Prior to issuance of a grading or building permit, the applicant must submit detailed planting plans for the stormwater basins for staff approval showing: a)A landscape drawing for each infiltration basin, including list of species, MNDOT seed mix, container size, spacing, and quantities. The plan states “Planting Detail (STD Plate 652) on Sheet 8”. No Sheet 8 was included. b)The MNDOT seed mix 35-221 is a dry prairie mix and it should work fine in the upper part and slopes of the ponds. The wet areas should include a seed mix such as MNDOT 33-261 for stormwater. c)The plan calls for 25 Juncu effusus. The correct spelling is Juncus effuses. d)For any area using a native seed mix (ex: pond slopes), provide a three-year maintenance plan. The plan should include maintenance for each year, including maintenance activities that will be required and what entity (developer, owner, etc.) will take on this responsibility. E1, Attachment 9 CDRB Packet Page 34 of 38 COMMUNITY DESIGN REVIEW BOARD STAFF REPORT Meeting Date January 21, 2025 REPORT TO: Bill Kempe, Community Design Review Board REPORT FROM: Elizabeth Hammond, Planner PRESENTER: Elizabeth Hammond, Planner AGENDA ITEM: 2024 Community Design Review Board Annual Report Action Requested:  Motion Discussion ☐ Public Hearing Form of Action: ☐Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation Policy Issue: Maplewood City Ordinance requires the Community Design Review Board (CDRB) to prepare a report to the city council each year outlining the board's actions and activities during the preceding year. The report may include recommended changes, including but not limited to ordinances and/or procedures. Recommended Action: Motion to approve the Community Design Review Board’s 2024 Annual Report. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0. Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves  Other: N/A/ Strategic Plan Relevance: ☐Financial Sustainability ☐Integrated Communication ☐Targeted Redevelopment Operational Effectiveness ☐Community Inclusiveness ☐Infrastructure & Asset Mgmt. The City of Maplewood’s board and commissions report to the City Council their activities for the past year. Background At the January 21, 2024, Community Design Review Board (CDRB) meeting, staff will present the board’s 2024 Annual Report and request that the board take a photo for inclusion in the report. The CDRB’s Annual Report is part of the more extensive Community Development Annual Report, which also includes the annual report for the Planning Commission. In coordination with staff from the Community Development Department, many projects and initiatives the City and the department work on require and rely on feedback and guidance from multiple boards and commissions. E2 CDRB Packet Page 35 of 38 Attachments 1. 2024 CDRB Annual Report E2 CDRB Packet Page 36 of 38 2024 Community Design Review Board Annual Report Members of the Board Bill Kempe, Chairperson Tom Oszman, Vice Chairperson Jason Lamers Ananth Shankar Amanda Reinert 2024 Actions and Activities Election of Officers This past year, the CDRB conducted the annual election of officers. Bill Kempe was re-elected Chairperson, and Tom Oszman was re-elected Vice Chairperson. Climate Mitigation Plan – Steering Committee Discussion Shann Finwall, Environmental Planner, gave a presentation on the City’s Climate Mitigation Plan. Board members Shankar and Lamers volunteered to participate on the committee on behalf of the Community Design Review Board. Major Projects Reviewed in 2024 •Mister Car Wash, 3050 White Bear Avenue North •Woodland Hills Church parking lot and site improvements, 1740 Van Dyke Street •Multi-Tenant Medical Clinic Building, 1706 White Bear Avenue North •MnDOT Research Laboratory Building Addition, 1400 Gervais Avenue East •Ross Dress for Less at Birch Run Station, Comprehensive Sign Plan Amendment, 1715 Beam Avenue East •Gladstone Village II multifamily apartment project, 1880 English Street North •Hampton Companies, 2694 Maplewood Drive North •Multifamily Residential Project, multi-family housing building, 2615 Maplewood Drive •Saint Paul Rugby Club, Comprehensive Sign Plan, 63 Sterling Street North •Starbuck’s Coffee Shop at Birch Run Station, 1715 Beam Avenue East 2024 Summary and Looking Ahead to 2025 In 2024, the CDRB met six times and reviewed ten items. This is a slight decrease overall from previous years. Still, there were some exciting new construction projects to note. E2, Attachment 1 CDRB Packet Page 37 of 38 On White Bear Avenue, Mister Car Wash completed construction on the north end, and a new multi-tenant medical clinic is being built on the south. Over on Maplewood Drive, a long-standing vacant parcel will soon be home to Hampton Companies' new office and warehouse building for the construction company. The expansive parking lot area at Birch Run Station was divided to create two new development parcels within the existing parking lot. A new Starbucks coffee shop was approved for one of the newly created parcels. The property owner plans to develop the other parcel with a multi-tenant retail building or a drive-through restaurant. JB Vang will develop Gladstone Village II, a 56-unit affordable multifamily apartment project at 1880 English Street North, immediately south of Gladstone Village I at 1310 Frost Avenue East, which was approved in 2023. When completed, these projects will provide 121 new homes for existing or new Maplewood residents. Staff will work to coordinate training for the design board this year related to their role and responsibilities. This will also incorporate a training session focused on how the design board’s work fits the city's broader goals and policies. Because Maplewood is approximately 95 percent developed and has limited remaining vacant sites available, in-fill development, redevelopment, and expansion have become the norm for the City. Due to redevelopment efforts made throughout Maplewood, the types of projects Maplewood will likely see will be more complex and time-consuming. E2, Attachment 1 CDRB Packet Page 38 of 38