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HomeMy WebLinkAbout2024-10-28 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 28, 2024 City Hall, Council Chambers Meeting No. 21-24 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m.by Mayor Abrams. Mayor Abrams reported the Trunk or Treat event was very successful and attended by 1200 people. Mayor Abrams also thanked sponsor, City & County Credit Union, and Maplewood staff for a fun and creative event. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Ramsey Washington Recycling and Energy Center Councilmember Cave moved to approve the amended agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. October 14, 2024 City Council Workshop Meeting Minutes Councilmember Lee moved to approve the October 14, 2024 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – Mayor Abrams Councilmember Cave Councilmember Lee Councilmember Villavicencio Abstain – Councilmember Juenemann The motion passed. October 28, 2024 City Council Meeting Minutes 1 2. October 14, 2024 City Council Meeting Minutes Councilmember Cave moved to approve the October 14, 2024 City Council Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – Mayor Abrams Councilmember Cave Councilmember Lee Councilmember Villavicencio Abstain – Councilmember Juenemann The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Councilmember Lee shared touring the Ramsey Washington Recycling & Energy Center with the Environmental & Natural Resources Commission, Climate Mitigation Team, and community members. 3. Resolution Proclaiming Filipino American History Month City Manager Sable gave the staff report and Councilmember Villavicencio read the resolution. Councilmember Cave moved to approve the resolution proclaiming Filipino American History Month. Resolution 24-10-2359 RESOLUTION PROCLAIMING FILIPINO AMERICAN HISTORY MONTH WHEREAS, on November 2, 2009, the United States Congress passed House Resolution 780, officially recognizing October as Filipino American History Month; and WHEREAS, the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States, which occurred on October 18, 1587, at Morro Bay, California; and WHEREAS, this month provides an opportunity to acknowledge the diverse cultural heritage and achievements of Filipino Americans, who have enriched our nation in various fields, including arts, education, business, and public service; and WHEREAS, Filipino Americans have made the City of Maplewood home to the Philippine Center of Minnesota and greatly contributes to the local and broader culture and economy which enriches the landscape and the state; and October 28, 2024 City Council Meeting Minutes 2 WHEREAS, the Philippine Center of Minnesota plays a vital role in promoting Filipino culture, fostering community connections, and providing resources and support for Filipino Americans in the region; and WHEREAS, we encourage all citizens to engage with and learn from the Filipino American community, fostering understanding and unity within our diverse society; NOW, THEREFORE, the City Council of the City of Maplewood, does hereby proclaim October 2024 as Filipino American History Month and recognize the Philippine Center of Minnesota for their outstanding contributions to our community Seconded by Councilmember Junemann Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Lee moved to approve agenda items G1-G6. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Lee moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 470,113.68 Checks # 121932 thru # 121969 dated 10/15/24 $ 135,995.44 Checks # 121970 thru # 121996 dated 10/22/24 $ 449,246.05 Disbursements via debits to checking account dated 10/07/24 thru 10/20/24 $ 1,055,355.17 Total Accounts Payable PAYROLL $ 736,898.03 Payroll Checks and Direct Deposits dated 10/11/24 $ 736,898.03 Total Payroll October 28, 2024 City Council Meeting Minutes 3 $ 1,792,253.20 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Conditional Use Permit Review, Menards, 2280 Maplewood Drive Councilmember Lee moved to approve the CUP review for Menards, located at 2280 Maplewood Dr, and review again in one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Fixed Price Fuel Program for 2025 Contract Fuel Purchases Councilmember Lee moved to direct the Mayor and City Manager to authorize the Utility and Fleet Superintendent to enter into a contract with the State of Minnesota Fixed Price Fuel Program for 2025 fuel purchases. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Microsoft Enterprise Licensing Agreement Renewal Councilmember Lee moved to approve entering into a Microsoft Enterprise Licensing Agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Public Safety Radio Purchase Councilmember Lee moved to approve the Public Safety radio purchase. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Agreement with Lockridge, Grindal, Nauen for Professional Services Councilmember Lee moved to approve the Agreement with Lockridge, Grindal, Nauen for Professional Lobbying Services. Seconded by Councilmember Juenemann Ayes – All The motion passed. October 28, 2024 City Council Meeting Minutes 4 H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Tax Increment Financing District No. 1-18 a. Public Hearing City Attorney Batty gave the staff report. Mayor Abrams opened the public hearing. The following people spoke: None Councilmember Cave moved to continue the public hearing until November 12, 2024, at 7 p.m., or as soon thereafter as the matter may be heard. Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Design Review and Parking Waiver, Multifamily Residential Project, 2615 Maplewood Drive Community Director Parr gave the staff report. Matt Frisbie, of Frisbie Companies, provided additional information. Councilmember Juenemann moved to approve the resolution for a design review and parking waiver for constructing a 72-unit multi-family housing building at 2615 Maplewood Drive. Resolution 24-10-2360 DESIGN REVIEW AND PARKING WAIVER RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Matt Frisbie, with Frisbie Companies, has requested approval of design review and a parking waiver to construct a three-story multi-family building. 1.02 The property is located at 2615 Maplewood Drive and is legally described as: October 28, 2024 City Council Meeting Minutes 5 PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8. Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 feet east of the northwest comer of said Lot 7 to the southwest comer of said Lot 7. Parcel 3: That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere October 28, 2024 City Council Meeting Minutes 6 with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped August 18, 2020. Approval is subject to the applicant doing the following: 1. If the city has not issued a building permit for this project, repeat this review in two years. 2. All fire marshal and building official requirements must be met. 3. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, September 2, 2020. 4. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated September 10, 2024. 5. The applicant shall obtain all required permits from the Ramsey- Washington Metro Watershed District. 6. Rooftop vents and equipment shall be located out of view from all sides of the property. 7. Any identification or monument signs for the project must meet the city's sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 8. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Submit to staff a screening plan detailing that all ordinance requirements regarding screening on the north parking lot's north October 28, 2024 City Council Meeting Minutes 7 side are met. c. All civil plans must be updated to meet all requirements of the city engineer. d. Revised building elevations showing that all exposed walls of the basement of this building, on all sides, are faced with material and color that matches the material and color shown on the third floor of the building façade. e. A revised site plan showing at least one speed bump in the north and southeast parking lots, approximately halfway in the middle of each parking lot. f. Submit a revised tree plan that preserves the two maple trees near the north property line. g. Submit a survey of the property signed by a licensed surveyor. The survey shall also include the proof-of-parking spaces. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 11. All work shall follow the approved plans. The director of community development may approve minor changes. October 28, 2024 City Council Meeting Minutes 8 12. A parking waiver of 31 spaces is approved. The applicant shall maintain at least 56 surface and 57 underground parking spaces. If a parking shortage develops, the city council may require an additional 16 parking spaces as identified by the applicant’s proof-of-parking plan. Seconded by Councilmember Villavicencio Ayes – All The motion passed. 2. Harvest Park Master Plan Implementation Parks and Natural Resources Manager Robbins gave the staff report. Councilmember Lee moved to approve the Harvest Park Master Plan implementation process, beginning with a playground replacement project and establishing a not to exceed budget of $300,000 for the playground replacement project. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:38 p.m. Andrea Sindt, City Clerk October 28, 2024 City Council Meeting Minutes 9