HomeMy WebLinkAbout2024-10-14 City Council Workshop Packet
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
6:00 P.M. Monday, October 14, 2024
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
1. Unsheltered Outreach Presentation
E. NEW BUSINESS
None
F. ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues
to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Michael Mondor, Fire and EMS Chief
PRESENTER: Michael Mondor, Fire and EMS Chief
AGENDA ITEM: Unsheltered Outreach Update
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Unsheltered populations in Maplewood have doubled in 2024 as compared to 2023. Staff will
provide City Council with an unsheltered outreach update that includes an overview of current
statistics and the city’s approach to unsheltered outreach.
Recommended Action:
No action is required.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $ 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
The city’s unsheltered outreach approach aligns with community inclusiveness as staff aim to
create a city where everyone is valued and respected while balancing the human needs of
unsheltered individuals while maintaining a safe and livable community. Unsheltered outreach
requires coordination of several different city departments and external stakeholders to maintain
operational effectiveness.
Background:
During the height of the COVID-19 pandemic, city staff from several departments worked with
public and private partners to address concerns related to homeless encampments within the city.
During this effort it became clear that the complexities associated with unsheltered outreach,
support and alternate housing required collaboration between several departments to establish
uniform unsheltered outreach strategies.
Workshop Packet Page Number 1 of 19
The fire department assumed the lead of unsheltered outreach in 2020. In coordination with the
police department, our embedded social worker, public works and parks and recreation, staff have
conducted proactive outreach and response to concerns relating to unsheltered activity.
The unsheltered outreach program’s objectives are:
To support the health, safety and housing needs of unsheltered individuals while
maintaining a high quality of life for all residents, businesses and visitors in the City of
Maplewood.
To ensure prioritized attention and coordination regarding outreach services to unsheltered
encampments.
To assist unsheltered individuals who may be struggling with physical or mental illness or
other needs who do not have the support or services they need.
Upon notification of a homeless encampment, city staff utilize an Unsheltered Response Matrix to
ensure a uniform approach is utilized in response to encampment concerns. This matrix details the
following:
Staff will conduct a site visit within 24 hours or one business day upon notification of the
presence of a homeless encampment.
As part of the initial site visit, staff will evaluate the site for health, safety and code concerns
and attempt to begin remediation efforts (if necessary) within one business day.
Staff will attempt to connect unsheltered individuals with housing referral resources within 48
hours.
Staff will notify affected property owners of the presence of a homeless encampment on
their property within two business days.
In the event that health, safety or code concerns can be remedied, the site will be
monitored/visited at least every 14 days.
In the event that health, safety or code concerns are present and cannot be remedied, staff
will begin the recommendation for disbandment process.
The disbandment recommendation will come via a memorandum from staff, providing details
of the situation, background, assessment and recommendations. This memorandum will be
reviewed by the City Manager and the City Attorney prior to final determination.
If a disbandment determination is made, staff will notify the unsheltered residents, property
owners and non-profits within 24 hours or one business day.
The site will then be posted for disbandment
-Public Property: 14 days’ notice (recommended)
-Private Property: 7 days’ notice (recommended)
City staff will identify who is responsible for site clean-up and work with affected property
owners to ensure that the site is appropriately cleared and cleaned.
Following site clearance and clean-up, staff will work with property owners to recommend
that the site is posted as no trespassing (as allowed by law) in an effort to remedy
reoccurrence.
Unsheltered outreach requires a considerable amount of staff time, current trends suggest that this
activity will continue. Staff will provide an overview of these activities to City Council.
Attachments:
1.Unsheltered Outreach Presentation
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