HomeMy WebLinkAbout2024-10-28 City Council Workshop Packet
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, October 28, 2024
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Commissioner Interviews
2. Budget Presentation - Administration, Communications, IT, and Finance
3. Budget Presentation - Public Works
F. ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues
to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each
other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others
in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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CITY COUNCIL WORKSHOP STAFF REPORT
Meeting Date October 28, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Lois Knutson, Senior Administrative Manager
PRESENTER: Michael Sable, City Manage
r
AGENDA ITEM: Commissioner Interviews
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
The City Council will be interviewing candidates for vacant seats on the City of Maplewood
Commissions. There are currently 2 vacancies on the Environmental & Natural Resources
Commission, 1 vacancy on the Planning Commission and 1 vacancy on the Heritage Preservation
Commission.
Recommended Action:
Staff recommends that the Council interview the candidates as indicated in the schedule below.
The suggested questions will be submitted under separate cover to the Council. During the
interview process, Councilmembers should score each applicant. Once the interviews have
concluded, Councilmembers should rank the candidates and submit their score sheets. The results
will be tallied and the results and recommendations for appointment will be brought back to the City
Council during the meeting on November 12, 2024.
Time Candidate Commission
5:00 pm Joanne Cryer Environmental & Natural Resources Commission
5:08 pm Niki Blue Environmental & Natural Resources Commission
5:16 pm Russell Smith Environmental & Natural Resources Commission
5:24 pm Wes Saunders-Pierce Environmental & Natural Resources Commission
5:32 pm LeÓBron Patterson Planning Commission
5:40 pm Scott Wullschleger Planning Commission
5:48 pm Tamara Hessler Planning Commission
5:56 pm Lavonne Kirscher Planning Commission
6:04 pm Kristi Reese Heritage Preservation Commission
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Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Financial Sustainability Integrated Communication Targeted Redevelopment
Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt.
The CityÓs Commissions and Boards provide an opportunity for residents to become involved in City
government and be a part of the decision-making process.
Background
N/A
Attachments
1. Candidate Applications
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Russell S. Smith
Summary
Dedicated and accomplished bğƷǒƩğƌ wĻƭƚǒƩĭĻ {ƦĻĭźğƌźƭƷ with over 20 years of diverse experience in
environmental conservation, land management, and sustainable resource utilization. Proven expertise in
conducting ecological assessments, implementing conservation strategies, and fostering collaborative
relationships with stakeholders. Proficient in regulatory compliance, habitat restoration, and wildlife
management. Possess a strong track record of delivering impactful solutions to complex environmental
challenges. A passionate advocate for preserving natural ecosystems and promoting environmental
stewardship.
Skills
Plant identification including noxious weeds |Diseased tree identification |Aerial photograph
interpretation | GPS | Overseeing contractors | Chainsaw instructor | ATV instructor |
Work Experience
Intermediate Resource Specialist | ab 5ĻƦğƩƷƒĻƓƷ ƚŅ bğƷǒƩğƌ wĻƭƚǒƩĭĻ ЊВВЏ Α ЋЉЋЋ
Natural resource management statewide on 154 sites. Plant and tree identification, noxious
weed control, RX burning, volunteer coordinator, and violation enforcement. Neighbor
contacts and land owner resolution. Budget reporting and fund integrity.
Prescribe Burning Laborer | The Nature Conservancy {ƦƩźƓŭ ЊВВЌ Α ЊВВЎ
Act as line boss and line member. Conduct prescribed burning in a safe manner. Mop up after
the assigned burn. Hazard tree removal.
Summer Laborer | Ramsey County Parks and Recreation Summer 1984, 1985 & 1987
Cut grass, painting outdoor picnic tables, signs, parking lot barriers, etc. Trash pick-up and
removal.
Summer Laborer | Ramsey County Public Works Summer 1986
Back filling curbs, crack sealing, flagman, and filling potholes.
Education
Bachelor of Science Biology | Northland College
Rainey River Community College | AA Degree
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Career Summary
LeÓBron K. Patterson Date of Resume: 10/12/2024
Position: Senior Manufacturing Specialist Location: St. Paul, MN
Years of Service: 38
Strengths: Entrepreneurial, goal-oriented approach to operations and production management with extensive product and
process experience. Manufacturing experience includes both operations, supply chain and equipment design. Proven analytical
and problem-solving skills in demanding environments. Excellent communication, training and interpersonal skills.
Degree: B. S., Electrical Engineering, University of Alabama, 1986
Senior Manufacturing Technology Specialist, 3M Global, St. Paul, MN (04/20 to Present)
o Provide manufacturing technology support to various 3M divisions with the development of new and innovative
manufacturing solutions. Primary focus on packaging automation.
o Provide consulting services for multiple businesses focusing on automation solutions for yield and cost reduction
opportunities.
Senior Manufacturing Specialist, Construction and Home Improvement Market Division, St. Paul, MN (12/12 to 04/20)
o Establish vendor and supply chain capability in support of new product introduction.
o Developed multiple fully automated and semi-automated lines to produce new and existing products.
o Establish relationships with OUS sourcing employees to assist with new product introductions.
o Acquire thorough knowledge of product and production process.
o Approve final release of product for 3M.
o Product launches during this period included 3M Water Filtration, Room Air Purification Filters and 3M line of Home
Insulation products.
Manufacturing Specialist, Stationery Products Division, St. Paul, MN (7/04 Î 12/12)
o Provided direction and management of several operational projects within the Document Management business to ensure that
division profit and factory cost targets were achieved.
o Led the manufacturing program for the introduction of several new products. This included the Thermal Laminating Product
Line, Display Pockets, Scotch Scissors, C28, C75 and C60 Tape Dispensers.
o Led Cost of Poor-Quality effort that established a data collection and reporting process for identifying tangible cost reduction
opportunities.
o Served on 3M internal steering committee to investigate and utilize digital printing technology.
Supply Chain Specialist, Stationery Products Division, Hutchinson, MN (1/04 to 7/04)
o Supply Chain Responsibility for Wrap and Mail Business.
o Responsible for analyzing product demand and devising a manufacturing plan to ensure that products continued to flow to
multiple customers.
o Led the successful transition of the Wrap and Mail Business from Hutchinson to Cythiana.
o Managed 3M and supplier inventory to improve operation efficiencies.
Production Team Advisor, Stationery Products Division, Hutchinson, MN (JG 1205/98 to 1/04)
o Provided leadership and management of Stationery Products Division coating and extruding departments. This organization
consisted of 6 engineers, 4 supervisors, 2 manufacturing technologist and 155 operators.
o Led eight-member process and product improvement team, responsible for recruitment and development, safety, current good
manufacturing practices compliance, project prioritization, creation/justification of Six Sigma proposals and technical
strategic plan and execution.
o Led efforts to improve the plants newly acquired key production data collection and measurement system working directly
with corporate IT teams.
General Supervisor, Industrial Tape Division, Hartford City, IN. (JG 10 - 10/95 - 5/98)
o Responsible for a tape converting line with a team on 45 production operators.
o Responsibilities included the hiring and training of employees as well as establishing production expectations.
vided a communication conduit between management and employees to ensure continued support for all employees.
o Pro
Division Project Engineer, Traffic Control Materials Division, St. Paul, MN. (JG T2/T3 - 7/90 to 10/94)
o Led and managed teams of engineers and contractors in the installation and scale-up of various capital projects.
o Provided project direction to ensure that all projects met 3M scheduling, financial and compliance requirements.
o Provided technical solutions to address process issues or concerns with manufacturing equipment.
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PI&CE: Life Sciences Businesses-St. Paul, MN., Process Control Engineer (JG T1/T2 Î 6/86 to 4/90)
o Developed control systems for various divisions to monitor and control complex industrial processes.
o Installed the first digital drives systems within 3M laboratories.
o Developed the first digital servo damper control system within 3M.
o Designed the plant control system for the worldÓs largest Vertical Column Thermal Oxidizer.
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K 2)34) R EESE, MA, MS
C!2%%2 P ROFILE
A top-performing professional with over ten years of experience in cultural heritage institution collection management,
including history and art museums, historical building park, cemeteries, and archaeological sites. Extensive background
in community outreach, preservation/conservation, donor relations, grants, project management and the compliance of
both state and national laws associated with historical sites. Seeking position within Maplewoods Heritage Preservation
Commission to aid in the preservation, support and advocacy of the citys heritage.
A 2%!3 /& E XPERTISE
Project Management Rare Books & Early Prints Grants & Contracts Donor Relations
Curation & Education Historical Buildings Community Outreach Preservation
Collection Management Digital Graphics Preservation NAGPRA
E DUCATION
M.S., Information Science, M.A., Art History, !±³ -´²¤´¬ %£´¢ ³¨® #¤±³¨¥¨¢ ³¤, University of North Texas, Denton, TX,
B.A., Art History, minor Anthropology, Texas State University, San Marcos, TX.
E XPERIENCE
H%!,4( R%3/52#%3 ). A CTION, B OSTON, MA
C ON42!#4 !.$ C/-0,)!.#% A SSOCIATE J ULY 2024- P RESENT
Interpret and provide guidance on relevant regulations, policies, and legal requirements governing grants
management and contracts administration to program staff.
Monitor contract life cycle including renewals, extensions, and close-outs.
Oversee documentation within contracts management, ensuring comprehensive and standardized records
Effectively communicate the importance and intent of all required terms and conditions to both internal and
external stakeholders.
Serve as the liaison for programmatic staff for all contract-related items to ensure coordination and alignment
of functional activities and synergy of approaches.
W)#()4! A 24 M USEUM, W ICHITA, KS
R EGISTRAR J AN 2022- O CT 2023
Managed Collection Department, including budget, six staff members, collection of over 16,000 object records,
6-database administrator.
Collaborate with Development team to manage federal and state grants, serving as primary contact and
managing government ports (SAM.gov), providing status reports and submitting financial documentation.
Identified inefficiencies in data management processes and implemented improvements, optimizing workflow
and enhancing data accuracy and accessibility by establishing and ensuring compliancy with policies and
procedures for over 40,000 records.
Collaborated effectively with internal and external stakeholders, proactively offering options and solutions that
align with client needs, ensuring client satisfaction and timely delivery of commitments.
Coordinated staff in preparation for onsite AAM reaccreditation audit (passed), with institution assessment,
E,,%. N/R, A RT M USEUM, O DESSA, TX
R EGISTRAR J UNE 2016- D EC 2021
Maintained over 10,000 collection (digital & physical), exhibition and archive records, website, and digital
graphic needs. Addressed all user queries, managed department budget, presented assessment reports and
revised collection management policy and disaster plan.
Developed a three-year strategic plan in preparation for onsite AAM reaccreditation audit (passed), including
writing policies, facilitating deadlines, delegating staff, and generating self-study assessment packet.
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Chaired fundraising and grant board to raise funds from local, state and federal venues.
Served as an exhibition project manager, coordinating loan agreements, insurance contracts, shipping, and
marketing production, showcasing excellent project planning and execution abilities.
Trained staff and volunteers on data SOPs, mentored graduate interns, and fostered a culture of continuous
learning and skill development within the team.
Acted as a liaison between internal and external stakeholders, sat on community boards as officer, proactively
addressing needs and offering viable solutions, promoting strong relationships and client satisfaction.
Collaborated with
department budget and outreach.
Designed museum newsletter, exhibition website pages, exhibition signage/postcards and exhibition catalogs.
B%,, C/5.49 M USEUM, B ELTON, TX
C URATORIAL A SSISTANT O CT 2014- J UNE 2016
Monitored over 50,000 objects, buildings and archaeological sites, managed physical and digital records,
digitized documents, cataloged new accessions and resolved inaccuracies relating to data scaffolding platform.
Ensure information security restricting staff and public access to sensitive content, deidentified publicly
donated historical medical records and images from Scott & White Memorial Hospital and UMHB Nursing
College and oversaw proper dispose.
Trained staff and volunteers on data SOPs and provided guidance, fostering a culture of continuous learning
and skill development within the team.
Assured compliance with regulatory standards in cultural heritage reporting processes, effectively mitigating
risks and ensuring data integrity and security, including deidentifying person financial and medical records.
Worked closely with the public to address all information requests and object intake, including obtaining
questionnaires.
T 2!).).' & A CCOMPLISHMENTS
P RESENTATIONS, P 2/#%%$).'3 & P UBLICATIONS
Reese, K. (2023, April). Collection care: The preservation of personal objects. Paper presented at the PBS Kansas Antiques
Roadshow, Wichita, KS.
Reese, K. (2022, April). Collection care: The preservation of personal objects. Paper presented at the PBS Kansas Antiques
Roadshow, Wichita, KS.
Alvis, A.; Chao, J.; Reese, K. (2021, Summer). 3 ¢±¤£ 3¢±¨¯³²Ȁ ΔǾΓΓΓ 9¤ ±² ®¥ 2¤«¨¦¨®´² 4¤·³². Exhibition Catalogue.
Reese, K. (2019, Winter). 3 ¢±¤£ 3¢±¨¯³²Ȁ ΔǾΓΓΓ 9¤ ±² ®¥ 2¤«¨¦¨®´² 4¤·³². Guest Curator for Ellen Noël Art Museum.
subject. Paper presented at the King Library, Miami University, Oxford, OH.
Ellen Noël Art Museum, Odessa, TX.
Reese, K. (2014, April). Undergraduate use of special collections. Paper presented at the John B. Coleman Library, Prairie
View A&M University, Prairie View, TX.
Reese, K. (2014, Fall). Mediating medieval medicine: Ecclesiastic commentary through visual parodies of pisse-prophecy,
The Middle Ground Journal, 9. http://TheMiddleGroundJournal.org
Reese, K. (2014, October). Mediating medieval medicine: Ecclesiastic commentary through visual parodies of pisse-
prophecy, Texas Medieval Association Conference, Interdisciplinarity in the Age of Relevance, University of North
Texas, Denton, TX.
C ERTIFICATIONS, T RAINING, G ROUPS: HIMSS member (2023-present), ALA member (2017-present), AAM (2016-2023),
CAPM Certified Associate in Project Management (May 2024), Strategic Management (University of Texas at Austin,
Executive Education Program, April 2024), Health Informatics and Health Information Technology Professional
Certificate (University of Texas at Austin, Dec 2023),
P ROFESSIONAL S ERVICE: Ector County Library Board Member, Secretary (2018-2021); Ector County Library,
Genealogy/Southwest Collection, Volunteer Special Collections Librarian (2019)
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CITY COUNCIL STAFF REPORT
Meeting Date October 28, 2024
Michael Sable, City Manager
REPORT TO:
REPORT FROM: Mike Darrow, Assistant City Manager
PRESENTER: Michael Sable, City Manager
Mike Darrow, Assistant City Manager
Joe Rueb, Finance Director
Mychal Fowlds, IT Director
Joe Sheeran, Communications Manager
Budget Presentation - Administration, Communications, IT and Finance
AGENDA ITEM:
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
As part of the 2025 budget, department heads from all departments will be highlighting budget
priorities. Administration, Communications, IT and Finance departments will provide an overview of
priorities for 2025 and highlight notable changes.
Recommended Action:
No Action Needed
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $5,556,800
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset Mgmt.Environmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
City staff are committed to providing the Mayor and Council members, stakeholders and taxpayers
with information pertaining to each department that is clear and transparent prior to formal approval of
the 2025 budget in December of 2024.
Background
The City began its budget process in the summer of 2024. As part of this process, department heads
met with the City Manager and Finance Director to discuss priorities in 2025. In August and
September, our City Manager and Finance Director provided the City Council with budget scenarios
prior to formally setting the levy limit in September. Prior to formally approving the 2025 budget,
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each department head will provide an overview of their 2025 budget, discuss priorities for the year
ahead and address questions.
Attachments
1.Budget Presentation
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CITY COUNCIL WORKSHOPSTAFF REPORT
Meeting Date October 28, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Steven Love, Public Works Director / City Engineer
PRESENTER:Steven Love, Public Works Director / City Engineer
AGENDA ITEM: Budget Presentation– Public Works
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
th
At the October 28City Council Workshop, staff will be providing a presentation on the Public
Works proposed 2025 Budget. The presentation will include an overview of current and upcoming
key initiatives, a brief overview of the six divisions that make up the Public Works Department, a
review of the proposed 2025 Public Works General Fund budget, and a look ahead at upcoming
initiatives and challenges.
Recommended Action:
No action is required.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $5,837,536
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: The proposed 2025 General Fund budget
for the Public Works department is $5,837,536. This includes costs for salaries/wages/benefits,
supplies & materials, professional services, and internal charges.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
The Public Works department’s main focus is the maintenance and management of the City’s
infrastructure. This includes areas such as City streets, storm sewer system, sanitary sewer system,
fleet, parks, natural resources, and facilities. Having high quality and well-maintained infrastructure
and services have a big impact on the quality of life of Maplewood’s residents.
Background:
The Public Works department is made up of six division and staffed by forty-one (41) employees.
The six divisions include Administrative Support, Engineering, Streets & Storm, Sanitary Sewer &
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Fleet, Parks and Natural Resources, and Facilities. The work done by all of these divisions provides
a direct benefit to and serves the community through the management of the City’s infrastructure.
City staff will be providing an update to the City Council on the proposed 2025 General Fund budget
for the Public Works department. The presentation will include an overview of current and upcoming
key initiatives, an overview of the six divisions that make up the Public Works Department, an
overview of the proposed 2025 Public Works General Fund budget, and a look ahead at upcoming
initiatives and challenges.
The proposed 2025 Public Works budget is $5,837,536. This is an increase of 3% over the 2024
Pubic Works General Fund budget. The proposed Public Works budget represents 20.3% of the
total proposed 2025 City General Fund budget. The following chart provides a breakdown of the
proposed 2025 Public Works General Fund budget:
Attachments:
1.2025 Public Works General Fund Budget Presentation
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October 28, 2024
Public Works
Community
Infrastructure
Management
Service Through
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Budget
20.3% of
General Fund
EAB ManagementPark InvestmentsStreet ImprovementsRevamping Right-of-Way ProgramCommunity EventsMaintenance of Existing Assets
Key Initiatives¤¤¤¤¤¤
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y
stud
y
a
p
Fleet, Technology, Insurance, etc.Design, Review, Forestry, etc.Rising costs of materialsBased on
¤¤¤¤
3% Increase 2024 to 2025Internal ChargesProfessional ServicesSupplies & MaterialsSalaries/Wages/Benefits
Budget Changes¤¤¤¤¤
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Budget Changes
Public Works ÎAll Division
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New Fiber PermittingWinter maintenance of sidewalks/trailsEast Twins Parks Funding Dedication FeesEquipment FundingManagement of Right of WayEAB Management / DiseasePonds Park Project
Looking Ahead¤¤¤¤¤¤¤¤
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