HomeMy WebLinkAbout2024-10-14 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 14, 2024
City Hall, Council Chambers
Meeting No. 20-24
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. September 23, 2024 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Off-Sale Intoxicating Liquor License for S & S Bala, Inc., dba TD Liquor, 2728
Stillwater Road East
3. Massage Center License for Asian Wellness Massage, 2225 White Bear Ave North,
Unit 1
4.Conditional Use Permit Review, Snake Discovery, 831 Century Avenue North
5. State of Minnesota Office of Traffic Safety DWI/Traffic Safety Grant 2025
6. Ramsey County Cooperative Agreement for Reconstruction of McKnight Road, City
Project 20-15
7. Resolution of Municipal Concurring for New County State Aid Highways
Designations, City Project 24-15
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address clearly
for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Award of 2025 Charitable Gambling Funds
2. Setback Variance Resolution, Larkin Dance Studio, 1400 Highway 36 East
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office
at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with
the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 23, 2024
City Hall, Council Chambers
Meeting No. 19-24
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambersand was
called to order at7:00p.m.byMayor Abrams.
Mayor Abrams thanked staff and volunteers for a successful and fun Friday Night
Fireworks event.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Marylee Abrams, MayorPresent
Rebecca Cave, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Chonburi Lee, CouncilmemberPresent
Nikki Villavicencio, CouncilmemberPresent
D.APPROVAL OF AGENDA
Agenda item J1 was removed from the agenda.
CouncilmemberLeemoved to approve the agenda as amended.
Seconded by CouncilmemberCave Ayes – All
The motion passed.
E.APPROVAL OF MINUTES
1.September09, 2024 City CouncilWorkshopMeeting Minutes
CouncilmemberJuenemannmoved to approve the September 09, 2024 City Council
Workshop MeetingMinutes assubmitted.
Seconded by CouncilmemberCaveAyes – All
The motion passed.
2.September 09, 2024 City CouncilMeeting Minutes
oved to approve the September 09, 2024 City CouncilMeeting
CouncilmemberLeem
Minutesassubmitted.
Seconded by CouncilmemberJuenemannAyes – All
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The motion passed.
F.APPOINTMENTS AND PRESENTATIONS
1.Administrative Presentations
a.Council Calendar Update
Assistant City Manager/HR Director Darrowgave an update to the council calendar and
reviewed other topics of concern or interest requested by councilmembers.
2.Council Presentations
None
3.Swearing-In Ceremony for Three Police Officers Abdullahi Abdirisak, Brian
Born, and Michael Mallet
Public Safety Director Bierdeman addressed the council and introduced officersMichael
Mallet, Abdullahi Abdirisak, and Brian Born.
City Clerk Sindt administered the oath before the pinning of their badges. Each officer
addressed council.
No action required.
4.Resolution for Commissioner Reappointments
Assistant City Manager/HR Director Darrow gave the staff report.
Councilmember Juenemannmoved to approve the resolution for Commissioner
reappointments.
Resolution 24-09-2350
COMMISSIONER REAPPOINTMENTS
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has
reviewed, to be reappointed to the following commission:
Environmental & Natural Resources Commission
Rebecca BryanTerm Expires 09/30/2027
Benjamin GuellTerm Expires 09/30/2027
Seconded by CouncilmemberLeeAyes – All
The motion passed.
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G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
Agenda items G1 & G3 were highlighted.
CouncilmemberCavemoved toapprove agenda items G1-G6.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
1.Approval of Claims
CouncilmemberCavemoved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 31,939.32 Checks # 121658 thru # 121779
dated 09/05/24
$ 974,272.53 Checks # 121780 thru # 121825
dated 09/10/24
$ 515,311.72 Disbursements via debits to checking account
dated 09/02/24 thru 09/15/24
$ 1,521,523.57 Total Accounts Payable
PAYROLL
$ 754,245.75 Payroll Checks and Direct Deposits dated 09/13/24
$ 754,245.75 Total Payroll
$ 2,275,769.32 GRAND TOTAL
Seconded by Councilmember JuenemannAyes – All
The motion passed.
2.Conditional Use Permit Review, Cassia Senior Housing Facility, 1438 County
Road C East
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CouncilmemberCavemoved to approve theCUP review for Cassia Senior Housing
Facility, located at 1438 County Road C East, and review again only if a problem arises
or a significant change is proposed.
Seconded by CouncilmemberJuenemann Ayes – All
The motion passed.
3.Staffing and Efficiency Study with the Center for Values-Based Initiatives for
the Maplewood Police Department
CouncilmemberCavemoved to approve the Staffing and Efficiency Study Agreement
with the Center for Values-Based Initiatives (CVBI) for the Maplewood Police
Department.
Seconded by CouncilmemberJuenemannAyes – All
The motion passed.
4.Local Lawful Gambling Permit for HillMurray School, 2625 Larpenteur
Avenue East
CouncilmemberCavemoved to approve the ocal Lawful Gambling permit for Hill Murray
School for their event on April 26, 2025.
Seconded by Councilmember JuenemannAyes – All
The motion passed.
5.Resolution Appointing Additional Election Judges for the 2024 State General
Election
Councilmember Cavemoved to approve the resolution listing additional election judges
for the 2024 State General Election to be held on November 5, 2024.
Resolution 24-09-2351
2024STATE GENERAL ELECTIONAPPOINTING ELECTION JUDGES
WHEREAS, MN State Statute 204B.21, Subd. 2 states election judges for
precincts in a municipality shall be appointed by the governing body of the municipality;
and
WHEREAS, approval of the resolution does not qualify individuals to serve as an
election judge; and
WHEREAS, appointments will be made from the list to fill the needed positions
after training and required paperwork have been completed; and
WHEREAS, additional election judges have expressed interest in serving for the
General after the initial list of election judges were approved by city council on
September 9, 2024; and
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WHEREAS, appointment of additional election judges within the 25 days before
the election may be made if the appointing authority determines that additional election
judges will be required; and
NOW, THEREFORE, IT BE RESOLVED, that the City Clerk or designee assign
Election Judges to serve in the 2024 State General Election to be held on Tuesday,
November 5, 2024 also from the following list:
Dittli, Katrina
Harmoning, Starr
Vang, Sheila
Seconded by Councilmember JuenemannAyes – All
The motion passed.
6.Contract for Facility Remodel Project – City Hall and 1902 Building
vemoved toapprove construction funding for the construction of two
Councilmember Ca
dedicated spaces for staff, one office space, secure storage, as well as furnishing,
fixtures and equipment for space located at the 1902 Building and at City Hall.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself
with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk
before addressing the council. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council.
The Mayor will then direct staff, as appropriate, to answer questions or respond to
comments.
1.2024 Maplewood Street Improvements, City Project 23-08
a.Assessment Hearing, 7:00 p.m.
b.Resolution Adopting Assessment Roll
Public Works Director Love gave the staff report.
Mayor Abrams opened public hearing. The following people spoke:
None
Mayor Abrams closed the public hearing.
Councilmember Juenemannmoved to approve the resolution Adopting Assessment Roll
for the 2024 Maplewood Street Improvements, City Project 23-08.
Resolution 24-09-2352
RESOLUTIONADOPTING ASSESSMENT ROLL
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WHEREAS, pursuant to resolution passed by the City Council on August 26,
2024, calling for a Public Hearing, the assessment roll for the 2024 Maplewood Street
Improvements, City Project 23-08 was presented in a Public Hearing, pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their
assessments according to the requirements of Minnesota Statutes, Chapter 429,
summarized as follows:
A.1109 Gordon Avenue, P.I.N. 162922420049
B.1277 Hilltop Court, P.I.N. 09292211047
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1.Such proposed assessment, a copy of which is attached hereto and made a
part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
2.That the City Engineer and City Clerk are hereby instructed to make the
following adjustments to the assessment roll for the 2024 Maplewood Street
Improvements, City Project 23-08:
No adjustments are recommended, as the properties that have filed
objections are being assessed per the City of Maplewood Special
Assessment Policy and these properties are benefitting from the
improvements as confirmed by the special benefits appraisal.
3.The assessment roll for the 2024 Maplewood Street Improvements as
amended, without those property owners’ assessments that have filed
objections, a copy of which is attached hereto and made a part hereof, is
hereby adopted. Said assessment roll shall constitute the special assessment
against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
4.Such assessments shall be payable in equal annual installments extending
over a period of and 15 years for residential properties and 8 years for
commercial properties, the first installments to be payable on or before the
first Monday in January 2025 and shall bear interest at the rate of 5.65
percent per annum from the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2024. To
each subsequent installment when due shall be added interest for one year
on all unpaid installments.
The owner of any property so assessed may, at any time prior to certification
of the assessment to the county auditor, but no later than November 1,2024,
pay the whole of the assessment on such property, without interest, to the
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city clerk; and they may, at any time after November 15, 2024, pay to the
county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
5.The City Engineer and City Clerk shall forthwith after November 15, 2024, but
no later than November 16, 2024, transmit a certified duplicate of this
assessment to the county auditor to be extended on the property tax lists of
the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Secondedby Councilmember LeeAyes – Councilmember Cave
Councilmember Juenemann
Councilmember Lee
Councilmember Villavicencio
Abstain – Mayor Abrams
The motion passed.
I.UNFINISHED BUSINESS
None
J.NEW BUSINESS
1.Sign Variance Denial Resolution, Mister Car Wash, 3050 White Bear Avenue
North
Agenda item J1 was removed from the agenda.
2.Conditional Use Permit Resolution, Harriet Tubman Center East, 2675
Larpenteur Ave East
Community Development Director Parr gave the presentation. Christine Brinkman,
Senior Director ofOperations with Harriet Tubman Center, provided additional
information.
Councilmember Leemoved toapprove the resolution for a conditional use permit for
Harriet Tubman Center East to allow an exterior dog run and expanded use of its
commercial kitchen located at 2675 Larpenteur Avenue East.
Resolution 24-09-2353
CONDITIONAL USE PERMIT RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01Harriet Tubman Center East has requested a conditional use permit to allow
an exterior dog run and expanded use of its commercial kitchen.
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1.02The property is located at 2675 Larpenteur Avenue East and is legally
described as:
Century Trails Common Lot 2 Block 1
The PID for the property is 13-29-22-44-0004.
Section 2. Standards.
2.01City Ordinance Section 44-1092(3) requires a Conditional Use Permit for an
institution of any educational, philanthropic or charitable nature.
2.02General Conditional Use Permit Standards. City Ordinance Section 44-
1097(a) states that the City Council must base approval of a Conditional Use
Permit on the following nine standards for approval.
1.The use would be located, designed, maintained, constructed and
operated to be in conformity with the City’s Comprehensive Plan and
Code of Ordinances.
2.The use would not change the existing or planned character of the
surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment
or methods of operation that would be dangerous, hazardous,
detrimental, disturbing or cause a nuisance to any person or property,
because of excessive noise, glare, smoke, dust, odor, fumes, water or
air pollution, drainage, water run-off, vibration, general unsightliness,
electrical interference or other nuisances.
5.The use would not exceed the design standards of any affected street.
6.The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7.The use would not create excessive additional costs for public facilities
or services.
8.The use would maximize the preservation of and incorporate the site’s
natural and scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Section 3. Findings.
3.01The proposal meets the specific conditional use permit standards.
Section 4. City Review Process
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4.01The City conducted the following review when considering this conditional
use permit request.
1.On September 17, 2024, the planning commission held a public
hearing. The city staff published a hearing notice in the Pioneer Press
and sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission recommended
that the city council approve this resolution.
2.On September 23, 2024, the city council discussed this resolution.
They considered reports and recommendations from the planning
commission and city staff.
Section 5.City Council
5.01The city council herebyapprovesthe resolution. Approval is based on the
findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1.All construction shall follow the site plan approved by the city. Staff
may approve minor changes.
2.The proposed use must be substantially started within one year of
council approval or the permit shall become null and void. The council
may extend this deadline for one year.
3.The City Council shall review this permit in one year.
4.This permit allows the Tubman Center East to continue its previously
approved use of shelter housing. It also permits the applicant’s
support activities such as a legal center, offices, counseling services
group rooms, child care, playground, classrooms, community
gathering spaces, space for collaborative community partnerships,
community gardens, and bus shelters.
5.Thispermit approves the expanded use of the site’s commercial
kitchen. The kitchen owner and any operators using the facility shall
acquire all necessary approvals and licenses from the state of
Minnesota and the City of Maplewood to operate the kitchen facility.
6.Trucks making deliveries for the kitchen facility shall be limited to 7
a.m. and 7 p.m.
7.This permit approves the exterior dog run, which shall be maintained
and operated in a manner that does not create nuisances for nearby
properties.
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8.All construction—interior and exterior—related to the dog run and
commercial kitchen on the subject property requires a building permit
to be submitted for review and approval by the Building Official.
9.No supplies or materials are permitted to be stored outside.
10.Any trash and recycling receptacles stored outside must be within an
enclosure that meets city requirements.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3.Metro Transit Purple Line Project
a.Resolution Supporting Flexible Public Transportation and
Transportation Alternatives
b.Resolution Rescinding Support of the Bruce Vento Trail BRT
Alignment
c.Resolution Rescinding Support of theWhite Bear Avenue BRT
Alignment
Assistant City Manager/HR Director Darrow gave the staff report. City Attorney Batty
provided additional information.
Councilmember Cavemoved toapprove the Resolution in Support of Flexible Public
Transportation and Transportation Alternatives.
Resolution 24-09-2354
A RESOLUTION IN SUPPORT OF FLEXIBLE PUBLIC TRANSPORTATION AND
TRANSPORTATION ALTERNATIVES
WHEREAS, the City of Maplewood recognizes the importance of a robust and
efficient transportation system for the economic vitality, environmental sustainability, and
quality of life of its residents; and
WHEREAS, public transportation and alternative transportation options such as
biking, walking, and car-sharing provide numerous benefits, including reducing traffic
congestion, lowering greenhouse gas emissions, and increasing accessibility for all
citizens; and
WHEREAS, expanding and enhancing public transportation options and
supporting alternative modes of transportation can help to achieve these goals by
providing reliable, accessible, and affordable transportation choices for all residents; and
WHEREAS, investing in public transportation infrastructure such as micro-transit
systems, and promoting alternative transportation methods can contribute to economic
growth by increasing access to jobs, education, and services, as well as supporting local
businesses; and
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WHEREAS, the City of Maplewood seeks to improve connectivity within the city
and with neighboring communities, and recognizes that a well-integrated and affordable
transportation network is essential to achieving this goal; and
WHEREAS, the City Council of Maplewood acknowledges the importance of
collaboration with regional partners, transportation agencies, and community
stakeholders to advance transportation initiatives and secure necessary funding and
resources;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood
supports the development, enhancement, and maintenance of public transportation and
transportation alternatives within the city and its surrounding areas; and
BE IT FURTHER RESOLVED, that the City Council commits to working with
regional and local transportation agencies, businesses, and community organizations to
identify and implement strategies that promote the use of public transportation, biking,
walking, and other sustainable transportation options for all; and
BE IT FURTHER RESOLVED, that the City Council will prioritize public
engagement and seek input from residents to ensure that transportation solutions meet
the needs of the community and reflect diverse perspectives.
BE IT FURTHER RESOLVED, that this resolution shall be effective immediately
upon its passage and adoption.
Seconded by Councilmember JuenemannAyes – Mayor Abrams
Councilmember Cave
Councilmember Juenemann
Councilmember Lee
Nay – CouncilmemberVillavicencio
The motion passed.
ed toapprove theResolution to Rescind Support of the
Councilmember Juenemannmov
Purple Line Project along the Bruce Vento Trail, and Rescind Resolution 17-06-1473,
and Rescind Resolution 20-05-1815.
Resolution 24-09-2355
A RESOLUTION TO RESCIND SUPPORT OF THE PURPLE LINE PROJECT ALONG
THE BRUCE VENTO TRAIL, AND RESCIND RESOLUTION 17-06-1473 (LOCALLY
PREFERRED ALTERNATIVE) AND RESCIND RESOLUTION 20-05-1815 (15
PERCENT DESIGN)
WHEREAS, the City of Maplewood previously adopted Resolution 17-06-1473 on
June 6, 2017, which transmitted the City’s support for the Rush Line Corridor to the
Rush Line Corridor Task Force, the Ramsey County Regional Railroad Authority, and
the Metropolitan Council; and
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WHEREAS, the City of Maplewood also adopted Resolution 22-10-2135 on
October 10, 2022, which withdrew support for the Purple Line Bus Rapid Transit project;
and
WHEREAS, the City Council has since re-evaluated its position on these
transportation projects and determined that it is in the best interest of the City to rescind
its previous resolutions regarding these matters; and
WHEREAS, rescinding these resolutions aligns with the City's current
transportation priorities and strategic objectives.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood
hereby rescinds Resolution 17-06-1473, which transmitted the City’s support for the
Rush Line Corridor to the Rush Line Corridor Task Force, the Ramsey County Regional
Railroad Authority, and the Metropolitan Council; and
BE IT FURTHER RESOLVED, that the City Council of Maplewood hereby
rescinds Resolution 22-10-2135, which withdrew support for the Purple Line Bus Rapid
Transit project; and
BE IT FURTHER RESOLVED, that this action reflects the City’s updated
transportation policy and priorities and that the City Council may take further actions as
necessary to address the City’s current transportation needs and goals.
BE IT FURTHER RESOLVED, that this resolution shall be effective immediately
upon its passage and adoption.
Seconded by Councilmember CaveAyes – All
The motion passed.
Councilmember Cavemoved toapprove theResolution to Rescind Support of the White
Bear Avenue Alignment and Rescind Resolution 22-10-2135.
Resolution 24-09-2356
A RESOLUTION TO RESCIND SUPPORT OF THE WHITE BEAR AVENUE
ALIGNMENT AND RESCIND RESOLUTION 22-10-2135 (PURPLE LINE
ALTERNATIVES STUDY)
WHEREAS, the City of Maplewood has previously supported the Purple Line
Transit System project; and
WHEREAS, the City Council of Maplewood has conducted a thorough review
and evaluation of the project’s impacts and benefits, and has determined that it is in the
best interest of the City to withdraw municipal support for the Purple Line Transit System
through the City of Maplewood; and
WHEREAS, the City Council recognizes the importance of continued investment
in and development of effective public transit and transportation alternatives to meet the
needs of community members; and
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WHEREAS, the City Council seeks to ensure that future transportation solutions
align with the needs and preferences of the community while also integrating with
regional transportation networks.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood
hereby withdraws its municipal support for the Purple Line Transit System project
through the City of Maplewood; and
BE IT FURTHER RESOLVED, that the City Council directs City staff to engage
actively with community members, neighboring communities, and Metro Transit to
explore and develop alternative public transit and transportation solutions; and
BE IT FURTHER RESOLVED, that this engagement should focus on identifying
both short-term and long-term solutions that address the transportation needs of
Maplewood’s residents and align with the City’s goals for sustainable and effective
transportation infrastructure; and
BE IT FURTHER RESOLVED, that the City Council requests staff to provide
regular updates on the progress of these engagements and the development of
alternative transportation solutions, including recommendations for future actions; and
BE IT FURTHER RESOLVED, that this resolution shall be effective immediately
upon its passage and adoption.
Seconded by Councilmember Juenemann
Council discussed the motion and shared opinions.
Councilmember Lee moved totable item c. until council receives the final
recommendations from the Purple Line project team in October as presented on July 22,
2024.
Seconded by Councilmember Villavicencio
Councilmember Lee requested a roll call voteAyes – CouncilmemberLee
Councilmember Villavicencio
Nays – Mayor Abrams
Councilmember Cave
Councilmember Juenemann
The original motion stands
Mayor Abramsrequested a roll call voteAyes – Mayor Abrams
Councilmember Cave
Councilmember Juenemann
Nays – Councilmember Lee
Councilmember Villavicencio
The motion passed.
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K.AWARD OF BIDS
None
L.ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:31p.m.
September 23, 2024
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CITY COUNCIL STAFF REPORT
Meeting Date
October 14, 2024
REPORT TO: City Council
REPORT FROM: Michael Sable, City Manage
r
PRESENTER: Michael Sable, City Manager
AGENDA ITEM: Council Calendar Update
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/AgreementProclamation
Policy Issue:
This item is informational and intended to provide the Council an indication on the current planning for
upcoming agenda items and the Work Session schedule. These are not official announcements of the
meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars.
Recommended Action:
No motion needed. This is an informational item.
Upcoming Agenda Items and Work Sessions Schedule:
October 15: Special EDA Meeting: Development Tour 4 pm
October 28: Workshop: Commissioner Interviews; Department Budget Presentations
October 28: Special EDA Meeting: TIF Review of Gladstone Village II
November 12: Workshop: Department Budget Presentations; Ambulance Fund
November 12: Council Meeting: Canvassing General Election Results
Council Comments:
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
Community Outreach Events:
Trunk or Treat
Sunday, October 27 (1 - 4 pm)
City Hall Parking Lot
Santa Parade
Saturday, December 21 (9 am - 1 pm)
City Wide Event
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G1, Attachments
Council Packet Page Number 31 of 126
G2
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM:
Andrea Sindt, City Clerk
Christine Evans, Deputy City Clerk
PRESENTER:Andrea Sindt, City Clerk
AGENDA ITEM: Off-Sale Intoxicating Liquor License for S & S Bala, Inc., dba TDLiquor,
2728 Stillwater Road East
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
In accordance with City Code Chapter 6 (Alcoholic Beverages), an application for an Off-Sale
Intoxicating Liquor license was submitted by Kulwant Bala, new owner of S & S Bala, Inc., dba TD
Liquor, who will take over operation of YangChi Liquor, 2728 Stillwater Road East.
Recommended Action:
Motion to approve the Off-Sale Intoxicating Liquor License for S & S Bala, Inc., dba TD Liquor, 2728
Stillwater Road East.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: NA
Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
City Code Sec. 6-165 requires council approval for issuance of an off-sale intoxicating liquor license.
Background:
For the purposes of the license application a background investigation was conducted on Ms. Bala.
Lieutenant Steiner will be meeting with the applicant to discuss measures to eliminate the sale of
alcohol to underage persons, general security, retail crime issues and the city ordinances pertaining to
the service of alcohol.
Ms. Bala also owns an off-sale establishment in Zimmerman. Reportedly there have not been any
issues, including compliance checks, with her other establishment.
Attachments:
None
Council Packet Page Number 32 of 126
G3
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Andrea Sindt, City Clerk
PRESENTER:Andrea Sindt, City Clerk
AGENDA ITEM: Massage Center License for Asian Wellness Massage, 2225 White Bear
Ave North, Unit 1
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
In accordance with City Code Chapter 10, Article XX (Massage), an application was submitted by Fang
Lin for a Massage Center license for Asian Wellness Massage, located at 2225 White Bear Ave North,
Unit 1. This location has been operating as Wonderful Massage and is undergoing an ownership
change.
Recommended Action:
Motion to approve the Massage Center license for Asian Wellness Massage, located at 2225 White Bear
Ave North, Unit 1.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: N/A
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
Council approval is required prior to issuance of a Massage Center license, per City Code Sec. 14-1457.
Background
A background investigation has been conducted on Fang Lin, owner of Asian Wellness Massage. Fang
Lin will meet with the police department to discuss the City’s requirements and expectations in the
operation of massage centers.
Attachments
None
Council Packet Page Number 33 of 126
G4
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Michael Martin, AICP, Assistant Community Development Director
PRESENTER:Danette Parr, Community Development Director
AGENDA ITEM: Conditional Use Permit Review, Snake Discovery, 831 Century Avenue
North
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
The conditional use permit for Snake Discovery at 831 Century Avenue North is due for review.
Recommended Action:
Motion to approve the CUP review for Snake Discovery, located at 831 Century Avenue North, and
review again only if a problem arises or a significant change is proposed.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City ordinance requires the council to review conditional use permits within one year of initial
approval unless such review is waived by council decision. At the one-year review, the council may
specify an indefinite or specific term for subsequent reviews, not to exceed five years.
Background:
On October 23, 2023, the city council approved a conditional use permit amendment to allow Snake
Discovery to install one exterior light within the parking lot west of its building. The light has been
installed. In addition, the property owner installed “stop” and “no left turn” signs for the exit drive of
its parking lot, and a trash enclosure was constructed. All conditions of the site’s conditional use
permit are being met, and there are no issues with the site. Staff recommends the council review
again only if a problem arises or a significant change is proposed.
Council Packet Page Number 34 of 126
G4
Reference Information
Site Description
Site Size: 1.04 Acres
Existing Land Use: Snake Discovery (Commercial)
Surrounding Land Uses
North: Single Dwelling Residential
South: Commercial and Single Dwelling Residential
East: Commercial
West: Single Dwelling Residential
Planning
Existing Land Use: Mixed-Use, Neighborhood
Existing Zoning: Commercial and Single Dwelling Residential
Attachments:
1.Overview Map
2.City Council Minutes, October 23, 2023
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G5
CITY COUNCILSTAFF REPORT
Meeting Date October 14, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Brian Bierdeman, Public Safety Director
PRESENTER:Brian Bierdeman, Public Safety Director
AGENDA ITEM: State of Minnesota Office of Traffic Safety DWI/Traffic Safety Grant2025
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
In December of 2022, the Maplewood Police Department was first awarded a grant from the Office of
Traffic Safety to fund a full-time DWI/Traffic Safety Officer. The officer filling this position must meet the
criteria set forth by the grant, which includes two years of experience as a licensed peace officer and
specialty training. The grant covers all work time and overtime associated with traffic enforcement and
mandatory department training. This grant has been renewed for another year.
Recommended Action:
Motion to approve the grant agreement with the State of Minnesota Office of Traffic Safety for the 2025
DWI/Traffic Safety Officer.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is reimbursement of $121,867.45.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Grant
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
City Council approval is required to sign the agreement.
Background:
The Maplewood Police Department has been using Office of Traffic Safety grant funding for decades
related to overtime-funded traffic enforcement through the Ramsey County Traffic Safety Initiative
(RCTSI). This grant expands the program by continuing to dedicate a full-time police officer to focus on
impaired and dangerous driving. This grant does not impact the current reimbursement from the RCTSI.
Since the Maplewood Police Department has participated in this Traffic Safety Grant, enforcement of
impaired driving in Maplewood has increased significantly.
Attachments:
1.Grant Agreement
Council Packet Page Number 41 of 126
G5, Attachment 1
Grant Contract Agreement Page 1 of 3
Grant Program:2025NHTSA: DWI / Traffic Safety
Minnesota Department of Public Safety(“State”)
Office of Traffic SafetyOfficer
445 Minnesota Street, Suite 1620
Saint Paul, MN 55101
Grant Contract Agreement No.:
A-OFFICR25-2025-MAPLEWPD-003
Grantee:Grant Contract Agreement Term:
Maplewood Police Department
1830 County Road B East
Effective Date: 10/01/2024
Maplewood, MN 55109-2702 Expiration Date: 09/30/2025
Grantee’s Authorized Representative:Grant Contract Agreement Amount:
Lieutenant Michael DugasOriginal Agreement$121,867.45
1830 County Road B East Matching Requirement$ 0.00
Maplewood, MN 55109-2702
(651)249-2651
Michael.dugas@maplewoodmn.gov
Federal Funding: CFDA/ALN:20.608& 20.608&
State’s Authorized Representative:
Duane Siedschlag, Impaired Driving Program 20.600
Coordinator
445 Minnesota Street, Suite 1620 FAIN: 69A37523300001640MNA &
Saint Paul, MN 55101 69A37523300001640MNA &
(651)221-7078 69A37523300004020MNO
Duane.siedschlag@state.mn.us
State Funding: N/A
Special Conditions: None
Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement.
Term: The creation and validity of this grant contract agreement conforms with Minn. Stat. § 16B.98 Subdivision
5. Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. §
16B.98, Subdivision 7, whichever is later. Once this grant contract agreement is fully executed, the Granteemay
claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant contract agreement.
Reimbursements will only be made for those expenditures made according to the terms of this grant contract
agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled,
whichever occurs first.
The Grantee, who is not a state employee,will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2025
NHTSA: DWI / Traffic Safety Officer Application \[“Application”\] which is incorporated by reference into this
grant contract agreement and on file with the State at 445 Minnesota Street, Suite 620, Saint Paul, MN 55101.
The Granteeshall also comply with all requirements referenced in the 2025 NHTSA:DWI / Traffic Safety Officer
Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines
(https://app.dps.mn.gov/EGrants),which areincorporated by reference into this grant contract agreement.
Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached
and incorporated into this grant contract agreement. As stated in the Grantee’s Application and Grant Program
Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation
and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by
the Grantee.
DPS Grant Contract Agreement Non-State (rev. September 2022)
Council Packet Page Number 42 of 126
G5, Attachment 1
Grant Contract Agreement Page 2 of 3
Matching Requirements: (Ifapplicable.) As stated in the Grantee’s Application, the Grantee certifies that the
matching requirement will be met by the Grantee.
Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the
Granteeafter the Granteepresents an invoice for the services actually performed and the State's Authorized
Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will
not be made if the Grantee has not satisfied reporting requirements.
Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and return the Certification Regarding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION3. STATE AGENCY
Individual certifies that funds have been encumbered as
Signed: _____________________________________________
required by Minn. Stat. §16A.15.
(with delegated authority)
Signed: _____________________________________________ Title: ______________________________________________
Date: _______________________________________________ Date: ______________________________________________
Grant Contract Agreement No./ P.O. No. A-OFFICR25-2025-MAPLEWPD-003/ 3000098176
Project No.25-03-03
2. GRANTEE
The Granteecertifies that the appropriate person(s)
have executed the grant contract agreementon behalf of the Grantee
as required by applicable articles, bylaws, resolutions, or ordinances.
Signed: _____________________________________________
Print Name: __________________________________________
Title: _______________________________________________
Date: _______________________________________________
Signed: ______________________________________________
Print Name: __________________________________________
Title: ________________________________________________
Date: ________________________________________________
Signed: ______________________________________________
Print Name: __________________________________________
Distribution: DPS/FAS
Title: ________________________________________________ Grantee
State’s Authorized Representative
Date: ________________________________________________
DPS Grant Contract Agreement Non-State (rev. September 2022)
Council Packet Page Number 43 of 126
G5, Attachment 1
Grant Contract Agreement Page 3 of 3
DPS Grant Contract Agreement Non-State (rev. September 2022)
Council Packet Page Number 44 of 126
G5, Attachment 1
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Council Packet Page Number 45 of 126
G6
CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Steven Love, Director of Public Works/City Engineer
PRESENTER: Steven Love
AGENDA ITEM: Ramsey County Cooperative Agreement for Reconstruction of McKnight
Road, City Project 20-15
Action Requested:MotionDiscussionPublic Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
Ramsey County led a road reconstruction project for McKight Road between Burns Avenue and
Minnehaha Avenue. The project was completed in August, 2022. The project included
improvements to the roadway, utilities, pedestrian ramps, and traffic signals. The City was to share
in the cost of the project based on Ramsey County’s Cost Participation Policy. The City Council will
consider entering into a cooperative agreement, with Ramsey County, for the reconstruction of
McKnight Road between Burns Avenue and Minnehaha Avenue. This agreement covers the
responsibilities and cost share for both the City and Ramsey County for the proposed
improvements.
Recommended Action:
Motion to approve the attached cooperative agreement, with Ramsey County, for the
Reconstruction of McKnight Road, City Project 20-15 and direct the Mayor and City Manager to
sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $183,995.63
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: Street Light Utility Fund
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset Mgmt.Environmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
This agreement covers the responsiblilties of Ramsey County and the City of Maplewood for the
McKnight Road Reconstruction, City Project 20-15. The completed project included improvements
to the street condition, upgrades to existing utilities, pedestrian improvements, and traffic signal
improvements along the section of McKnight Road between Burns Avenue and Minnehaha Avenue.
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Background
Ramsey County led a street reconstruction project on McKnight Road between Burns Avenue and
Minnehaha Avenue. The project design started in January, 2020. Construction later began on
August, 2021 and was completed by August, 2022. The completed project included road
improvements, pedestrian improvements, utility improvements, and traffic signal upgrades.
Ramey County recently conducted a review of projects that were designed/constructed during the
COVID period. As part of this review the County found that they missed sending the City a
cooperative agreement for the McKnight Road reconstruction project. The cooperative agreement
details maintenance responsibilities along with a cost share breakdown.
The total project cost is $1,716,902.50. This includes construction, design, and inspection costs. Of
the total project cost, Maplewood’s cost share is $183,995.63. The City’s share of the project costs
is related to traffic signal upgrades and will be funded through the Street Light Utility Fund.
The City Attorney has reviewed the attached cooperative agreement with Ramsey County for the
McKnight Road Reconstruction, City Project 20-15. Staff recommends approving the attached
cooperative agreement with Ramsey County.
Attachments
1.Project Location Map
2.Ramsey County Cooperative Agreement for the Reconstruction of McKnight Road
Council Packet Page Number 47 of 126
G6, Attachment 1
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G6, Attachment 2
Agreement PUBW2021-07R
RAMSEY COUNTY
COOPERATIVE AND MAINTENANCE AGREEMENT
WITH THE CITY OF MAPLEWOOD FOR
Reconstruction of McKnight Road (County State Aid Highway 68)
between Burns Avenue and Minnehaha Avenue
County State Aid Project 062-668-058
Municipal State Aid Project 164-020-156
County Project - P3425
Attachments:
A Î Certificate of Pay Estimate
B Î Project Location Map
This Agreement is between the City of Maplewood, a municipal corporation ("City") and
Ramsey County, a political subdivision of the State of Minnesota, ("County") for the
reconstruction of McKnight Road (CSAH 68) between Burns Avenue and Minnehaha
Avenue (ÐProjectÑ).
RECITALS
1.The Project is identified in Ramsey CountyÓs 2021 Î 2025 Transportation Improvement
Program.
2.McKnight Road, in the area affected by reconstruction, is designated County State Aid
Highway (CSAH) 68.
3.The Project has been designated by the Minnesota Department of Transportation
(Mn/DOT) as eligible for County State Aid Highway funds.
4.The Project has been designated as County State Aid Project 062-668-058, and
Municipal State Aid Project 164-020-156.
5.The subject road segment is depicted on Attachment B and located within the City.
6.The Project is complete.
PUBW2021-07R Page 1 of 7
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G6, Attachment 2
AGREEMENTS
1. Responsibility for Design Engineering
1.1. Plans, specifications, and proposals were prepared in accordance with Mn/DOT
State Aid requirements.
1.2. The County prepared plans, specifications, and proposals for the Project, which
included, among other things, the proposed reconstruction, alignment, profiles,
grades, cross sections, paving, concrete curb and gutter, medians, storm sewer,
storm water treatment and infiltration basins, pedestrian curb ramps, turf
establishment, traffic signals, street lighting, accessible pedestrian signals, and
utility replacement and adjustments.
1.3. Plans for the Project showing proposed construction were presented to and
approved by the City and are on file at Ramsey County Public Works
Department.
2. \[Intentionally Deleted\].
3. Procurement and Award of Contract
3.1. The County took bids in accordance with state law and County procedures.
3.2. The County prepared an abstract of bids and a cost participation summary
based on the lowest responsible bidderÓs proposal and provided the same to the
City.
3.3. The County requested and the City provided the CityÓs concurrence to award a
contract to the lowest responsible bidder.
3.4. The County awarded a contract and paid the contractor from the County State
Aid Highway, Municipal State Aid Highway, and local funds identified for the
Project.
4. Responsibility for Construction Engineering
4.1. The County performed or contracted the performance of the construction
engineering for all elements of the Project.
5. Project Costs
5.1. Except as provided herein, the County and City will participate in the costs of
construction in accordance with the Ramsey County Cost Participation Policy
and approved in the 2021 Î 2025 Ramsey County Transportation Improvement
PUBW2021-07R Page 2 of 7
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G6, Attachment 2
Plan. If there is a conflict between the Cost Participation Policy and this
Agreement, this Agreement will prevail.
5.2. The Total Construction Cost of $1,384,598.79 is based on the list of the
construction pay items for the Project set forth in the certificate of Pay Estimate
that is attached as Attachment A. CityÓs share of funding responsibility for the
Total Construction Cost is $148,383.57, and City shall pay such sum to County.
Quantities and unit prices in Attachment A are based on actual costs.
5.3. Design Engineering Costs
5.3.1. The City shall pay the County a design engineering fee equal to
$17,806.03 (i.e., 12% of CityÓs share of the Total Construction Cost).
5.3.2. Design engineering fees are based on actual final costs.
5.4. Construction Engineering Costs
5.4.1. The City shall pay the County a construction engineering fee equal to
$17,806.03 (i.e., 12% of CityÓs share of the Total Construction Cost).
5.4.2. Construction engineering and administration fees are based on actual
final costs.
6. Payment Schedule
6.1. The total amount due to County from City hereunder is $183,995.63. County will
invoice City for such amount and City will pay such invoice within 30 days of
receipt of such invoice.
7. Ownership and Maintenance Responsibility for Project Elements
7.1. Ownership and Maintenance Responsibility of the Roadway
7.1.1. The County will own and maintain the roadway and associated roadway
elements location within the County Right of Way.
7.2. Ownership and Maintenance Responsibility of the Storm Sewer (catch basins
and leads, main, infiltration systems, ponding, water treatment)
7.2.1. The City shall own the following components of the storm sewer system:
i. Trunk line
ii. Trunk line manholes, including manholes which connect catch basins
and leads to the truck line
iii. Surface drains located outside of the County road right-of-way and
associated leads
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G6, Attachment 2
iv. Trunk line outfalls
7.2.2. The County shall own the following components of the storm sewer
system:
v. Catch basins
vi. Catch basin leads
vii. Cross-culverts
viii. Surface drains located within the County road right-of-way
7.2.3. The City and County shall each maintain the components of the storm
sewer system under their respective ownership.
7.3. The City will own and maintain the sanitary sewer and watermain systems
including services.
7.4. The City will own and maintain the streetlights.
7.5. The City will own and maintain the walls, if any.
7.6. Ownership and Maintenance of the Sidewalk
7.6.1 The county will own the sidewalk/trail.
7.6.2 The City of St. Paul shall be responsible for all maintenance, including
but not limited to patching, snow and ice control, sweeping, crack
sealing, debris removal, vegetation control, panel replacement,
settlement adjustments, etc.
7.6.3 The county shall be responsible for preservation, overlay or
reconstruction.
7.7. The City will own and maintain the trees, landscaping, and median landscaping,
including irrigation systems.
8. The City grants the County temporary construction permits over all City owned rights-
of-way and property within the limits of the Project for use during construction at no
cost to the County.
9. The City and County shall indemnify, defend, and hold each other harmless against
any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorneyÓs fees, which the indemnified party, its officials, agents, or employees may
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or
omission of the indemnifying party, its officials, agents, or employees, in the
execution, performance, or failure to adequately perform the indemnifying partyÓs
obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a
waiver by the County or the City of any statutory or common law immunities, limits, or
exceptions on liability.
10. This Agreement shall remain in full force and effect until terminated by mutual
agreement of the parties.
PUBW2021-07R Page 4 of 7
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G6, Attachment 2
If to the CITY : City of Maplewood
1902 County Rd B E
Maplewood, MN 55109
Attention: Steve Love, Public Works Director
If to the COUNTY: Ramsey County Public Works
1425 Paul Kirkwold Drive
Arden Hills, MN 55112
Attention: John Mazzitello, Deputy Director
PUBW2021-07R Page 5 of 7
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CITY OF MAPLEWOOD, MINNESOTA
By: _______________________________ Date:_______________________
Mayor
By: _______________________________ Date:_______________________
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RAMSEY COUNTY, MINNESOTA
_________________________________ Date: ____________________________
Johanna Berg, County Manager
Approval recommended:
_________________________________
Brad Estochen, County Engineer
Approved as to form:
_________________________________
Assistant County Attorney
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John R. Mazzitello
9/28/2023
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G7
CITY COUNCILSTAFF REPORT
Meeting Date October 14, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Steven Love, Public Works Director/City Engineer
PRESENTER: Steven Love
AGENDA ITEM: Resolution of Municipal Concurring for New County State Aid Highways
Designations, City Project 24-15
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution OrdinanceContract/Agreement Proclamation
Policy Issue:
Ramsey County recently completed a study of their County State Aid Highway (CSAH) system
designations. Ramsey County is proposing to designate Lydia Road/Joy Road, between Bellaire
Avenue and Geneva Avenue to a CSAH. City Council will consider approving the Resolution of
Municipal Concurring for New County Sate Aid Highways Designations.
Recommended Action:
Motion to approve the Resolution of Municipal Concurring for New County State Aid Highways
Designations, City Project 24-15.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $0
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: There are no City costs associated with
the approval of the attached resolution.
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated CommunicationOperational EffectivenessTargeted Redevelopment
Designating Lydia Road/Joy Road, between Bellaire Avenue and Geneva Avenue, as a CSAH
allows the County to utilize CSAH funds for future improvements.
Background:
Ramsey County recently completed a study of their County State Aid Highway (CSAH)
designations. The County’s update of the CSAH system maximizes the amount of CSAH funds
coming to Ramsey County for road maintenance and reconstruction projects. Similar to the
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G7
Municipal State Aid system, CSAH designations are generally assigned to County roads with the
highest level of traffic volume to bring in the most amount of CSAH funds.
Ramsey County Board of Commissioners approved a resolution changing the designations of Lydia
Road/Joy Road, between Bellaire Avenue to Geneva Avenue (Century Avenue), from County
Roads to a CSAH. MnDot requires a supporting resolution from each community where changes to
the CSAH designations are taking place. Staff recommends approval of the attached resolution.
Attachments:
1.Project Location Map
2.County Board Resolution
3.Resolution of Municipal Concurring for New County State Aid Highways Designations
Council Packet Page Number 69 of 126
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RESOLUTION
MUNICIPAL CONCURRING FOR NEW STATE AID HIGHWAYS DESIGNATION
CITY PROJECT 24-15
WHEREAS, the County Board of the County of Ramsey did adopt resolution B2024-185
on 9/24/2024, locating, establishing, designating and numbering the County State Aid Highway
System of Ramsey County, and
WHEREAS, said resolution locates and establishes certain County State Aid Highways
within the corporate limits or the City of Maplewood
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
A portion of resolution B2024-185, adopted by the County Board, establishes, locates
and designates Lydia Road (CR 107)/Joy Road (CR 109) from Bellaire Ave (CSAH 19)
to Geneva Ave (MN 210), within the limits of the City of Maplewood, as a County State
Aid Highway of Ramsey County is in all things approved.
Approved this 14th day of October 2024.
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CITY COUNCIL STAFF REPORT
Meeting Date October 14, 2024
REPORT TO: Michael Sable, City Manager
REPORT FROM: Lois Knutson, Senior Administrative Manager
PRESENTER: Michael Sable, City Manager
AGENDA ITEM: Award of 2025 Charitable Gambling Funds
Action Requested: Motion Discussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Each year the City of Maplewood solicits requests for Charitable Gambling funds. The City Council
will be reviewing 7 applications with $43,000 in requests for projects in this yearÓs priority category
of Social Supports and Senior Citizen Services. Sufficient funding is available to grant all of the
submitted requests.
Recommended Action:
Staff recommends the City Council review and approve the proposed award amounts as listed.
Organization Amount Requested
Carefree Cottages $500.00
CHILD, Inc. $7,500.00
Community Sharing Program (Our Redeemer Lutheran Church) $2,500.00
Gladstone Community Education Center $5,000.00
The Salvation Army Lakewood $5,000.00
Tubman $20,000.00
YMCA $2,500.00
Total: $43,000.00
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $43,000.
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: NA
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Strategic Plan Relevance:
Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship
Integrated Communication Operational Effectiveness Targeted Redevelopment
The City of Maplewood grants funds from the Charitable Gambling Tax Fund to support activities
and services that benefit Maplewood residents. This yearÓs priorities are Social Supports and Senior
Citizen Services.
Background
In an effort to make a more significant impact for each organization, the City Council directed staff
to develop a three-year rotating schedule, whereby priority for funding will be given to requests that
fit into specified categories each year.
Year 1 (2025): Social Supports and Senior Citizen Services
Year 2 (2026): Youth Programs and Community Engagement & Events
Year 3 (2027): Environment & Natural Resources and Safety Programs
The City Council approved this modification to the Charitable Gambling Policies on August 23,
2021. Funds awarded for 2025 will have priority given to Social Supports and Senior Citizen
Services.
The City received 7 applications with $43,000 in requests. Funding is available to grant all of the
funding requests for 2025.
Staff reviewed the applications to determine that they meet the criteria established by Council for
projects in the category of Social Supports and Senior Citizen Services.
Attachments
1. Summary of 2025 Charitable Gambling Requests
2. 2025 Charitable Gambling Applications
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Summary of 2025 Charitable Gambling Requests
Applicant: Carefree Cottages of Maplewood
Contact: Kelsey Edwards
Amount of Request: $500.00
Reason for Request: Funds will be used for resident activities, including monthly birthday parties, happy
hour, arts and crafts and live entertainment.
Relevance to Social Supports and Senior Services: Gets senior residents out into the community to get
to know each other on a fun level and gets them involved in the community.
Applicant: CHILD, Inc.
Contact: Keli George
Amount of Request: $7,500.00
Reason for Request: Funds will be used for items to help support clients. The organization needs a
sensory area for those on the spectrum or with other emotional needs. This would include partitioning
an area, muted lighting, sound cancelling headphones, special seating, weighted blankets, lap desks,
fidgets, toys, and a number of other therapeutic supplies. Fencing would also be added for privacy and
security of the building. Art therapy supplies are also needed.
Relevance to Social Supports and Senior Services: CHILD provides emotional and information supports
to children and their support system, and to adult survivors of child abuse. Trainings with children focus
on age-appropriate identification and prevention of abuse. Children are given tools to help them speak
out.
Applicant: Community Sharing Program (Our Redeemer Lutheran Church)
Contact: Carmen Snaza
Amount of Request: $2,500.00
Reason for Request: The program receives groceries from various sources. The groceries are then
sorted and distributed. Funds would be used to clean the carpets and kitchen spaces to keep them
sanitary and to purchase supplemental groceries for hot meal preparation.
Relevance to Social Supports and Senior Services: The Community Sharing program provides groceries
and hot meals without discrimination. The volunteers are from the community and most are not
members of the church. Those who receive the food items are often senior citizens but all
demographics are represented. It has become a very caring and supportive community.
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Applicant: Gladstone Community Education Center
Contact: Jordi Teillard-Cui
Amount of Request: $5,000.00
Reason for Request: The funds would allow the Gladstone Community Education Center to expand and
enhance its programs, ensuring more impactful and accessible services for the Maplewood community.
The funds would be used by multiple programs including Meals on Wheels ($2,000), Program
Development at Gladstone ($1,500), Community Outreach and Program ($1,000) and Administrative and
Operation Support ($500). This funding would make a tangible impact, allowing Adult and Senior
Programs to enrich their offerings, promote greater access, and serve even more residents in
Maplewood.
Relevance to Social Supports and Senior Services: The request aligns with both Social Supports and
Senior Services. The Gladstone Community Center fosters social engagement and personal growth
through lifelong learning programs, offering a community space where adults, including senior citizens,
can build connections and enhance their skills, improving their overall well-being. Meals on Wheels
provides a critical service to aging residents, helping them maintain their independence and health by
ensuring regular access to balanced meals.
Applicant: The Salvation Army Lakewood
Contact: Amanda Hines
Amount of Request: $5,000.00
Reason for Request: The funds would be used to add to the food shelf budget. Food for the food shelf
is purchased through an organization called “The Food Group”. While donations are received to
supplement what is purchased, additional funding would ensure that the most requested staple items,
such as milk, eggs, and meats are able to be kept stocked for those in need.
Relevance to Social Supports and Senior Services: The food shelf promotes a healthier community by
providing access to nutritious food options. It helps to combat food insecurity and the associated health
risks that accompany it. The food shelf impacts clients financially by lessening the burden of food
expenses. By providing access to free nutritious food, clients can redirect their financial resources
toward other essential needs. While all age groups are served without discrimination, many of the
clients are senior citizens on fixed incomes and access to the food shelf helps them stretch their monthly
budget to meet their needs.
Applicant: Tubman
Contact: Kate Tobin
Amount of Request: $20,000.00
Reason for Request: The funds would support Maplewood residents in the shelter for homeless
domestic violence survivors and in the Sage Journeys Transitional Housing program for youth ages 16 –
24. Funds will be used to purchase basic needs items, both household items and clothing. When shelter
and transitional housing clients exit to a new home, they take these items with them.
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Relevance to Social Supports and Senior Services: The request aligns with the Social Supports focus
area. Clients require that their basic needs are met before they can face the challenges brought on by
domestic violence and homelessness. Providing basic needs items to survivors allows them to focus on
healing and moving forward. In turn, this reduces violence in communities and creates stability.
Applicant: YMCA (Maplewood Community Center)
Contact: Alex Schmitz
Amount of Request: $2,500.00
Reason for Request: The funds would be used for the ForeverWell (55+) program for items such as
coffee, special events, social events, bingo prizes, free classes and games and puzzles. Items for the
teen center for afterschool youth would also be purchased; better snacks, interesting rewards, new
games and lounging furniture. Funds would also purchase coolers, wagons and dollies for the
neighborhood center food shelves.
Relevance to Social Supports and Senior Services: Social support is what the Y does best. They see
what the community needs and address it. This comes in all shapes and sizes. Free swim lessons, free
afterschool activities and youth hub, family nights, mom clubs, book clubs, social interaction for seniors.
They fit into both of the categories perfectly. Last year the Maplewood Y Community Center saw 2,800
new ForeverWell members and they continue to keep that part of the community in the front of what
they do. They employee a ForeverWell Coordinator, full time, whose sole purpose is to drive programing
geared toward seniors.
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CITY COUNCILSTAFF REPORT
Meeting Date October 14, 2024
REPORT TO:Michael Sable, City Manager
REPORT FROM: Elizabeth Hammond, Planner
Michael Martin, AICP,Assistant Community Development Director
PRESENTER:Danette Parr, Community Development Director
AGENDA ITEM: Setback VarianceResolution, Larkin Dance Studio, 1400 Highway 36 East
Action Requested: MotionDiscussion Public Hearing
Form of Action: Resolution Ordinance Contract/Agreement Proclamation
Policy Issue:
Larkin Dance Studio requests a variance to allow five parking stalls within the required setback. The
parking stalls must be 15 feet from the south property line, and the applicant is requesting a 15-foot
setback variance to allow the five stalls to be right up to the property line. The applicant submitted
proposed plans for the property. A setback variance is required to move forward with this proposal.
Recommended Action:
Motion to approve a resolution for a setback variance for Larkin Dance Studio’s expanded parking
lot at 1400 Highway 36 East.
Fiscal Impact:
Is There a Fiscal Impact? No Yes, the true or estimated cost is $ 0.00
Financing source(s): Adopted Budget Budget Modification New Revenue Source
Use of Reserves Other: n/a
Strategic Plan Relevance:
Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship
Integrated Communication Operational EffectivenessTargeted Redevelopment
The city deemed the applicant’s application complete on September 3, 2024. The initial 60-day
review deadline for a decision is November 2, 2024. As stated in Minnesota State Statute 15.99, the
city can take an additional 60 days, if necessary, to complete the review.
Background:
Larkin Dance Studio has requested a 15-foot setback variance for five proposed parking stalls. The
five stalls would be incorporated into a parking lot addition that the applicant has been planning,
and that was previously approved through a 15-day minor construction project application. At that
time, the city only approved the additional stalls outside the required setback, noting that the five
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J2
stalls in the setback would require approval of a setback variance if pursued. This information is
included as an attachment to this report. The applicant is now submitting a variance application
requesting a 15-foot variance for these five stalls, as shown on the plans on the property line along
Cope Avenue.
City code requires a 15-foot setback from the property line, and screening should be planted in the
setback area when adjacent to residential properties. The applicant proposes planting Juniper
conifer trees to screen the lights from the vehicles from the adjacent residential homes across Cope
Avenue to the south year-round. The new trees will be six feet when installed and placed to screen
both the new parking spaces and the existing nonconforming parking spaces on the site's east site.
The trees are shown to be planted in the city right-of-way. City engineering staff has indicated that if
the city council approves the variance, the owner must work with their department to ensure the
plantings do not interfere with underground utilities or sight distance issues. They also noted that
the Living Streets Policy encourages trees within the ROW, when possible, to shade the street,
potentially reducing the urban heat island effect.
In addition to the screening trees, staff is recommending that the applicant be required to adjust all
lights on the main and accessory buildings on-site so they cast downwards, that all parking lot lights
be downcast and that a photometric plan be submitted for staff approval that shows all ordinance
requirements being met. These recommendations were reviewed at the planning commission
meeting and both the planning commission and applicant were agreeable to these
recommendations.
Variances
State statute allows variances to be approved when the proposal is in harmony with city goals and
policies outlined in the comprehensive plan and official controls and when practical difficulties exist.
The practical difficulty standard outlines three factors cities must consider on a variance request:
reasonableness, uniqueness, and essential character.
1. Reasonableness – When the property owner proposes to use the property in a reasonable
manner not permitted by the zoning ordinance.
2. Uniqueness – When the plight of the landowner is due to circumstances unique to the
property not created by the landowner.
3. Essential Character – When the variance, if granted, will not alter the essential character of
the locality.
Summary
City staff has reviewed the application and finds the request is in harmony with city goals and
policies outlined in the comprehensive plan and official controls and does meet the practical
difficulties standard that must apply.
The applicant has provided a reasonable justification for the setback variance request. The existing
circumstances are unique to this property and were not created by the owner.
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The variance, if granted, will not alter the essential
character of the locality. Looking at the aerial photo to the
right, the site currently has pre-existing, zero-foot setback,
non-conforming parking spaces on the east side of the site,
as indicated by the red circle. The property to the west
received a 13-foot setback variance in 2022 to have parking
stalls within two feet of the front property line – as indicated
by the yellow circle. The blue circle identifies the site’s prep
work to expand the parking lot as approved by the 15-day
minor construction project in 2023.
Commission Review
Planning Commission
Aerial Photo from May 3, 2024
September 17, 2024: The Planning Commission held a
public hearing, reviewed the setback variance request
and recommended approval.
Department Comments
No Comments.
Public Comments
Staff sent a public hearing notice and application details to the 56 properties within 500 feet of the
subject property. The following comment was received.
1. I live directly across the street from Larkin Dance. The 5 extra parking stalls they are
requesting face the car headlights directly at my house. The lighting Larkin Dance has on
their building now directs light right into my front facing windows on Cope Avenue. The same
lights on their building light up my front yard at night!! This is light pollution to say the least. I
should not have to pull newly bought shades to keep my living room somewhat darkened
once their lights come on. As soon as their building lights come on you are not able to look
out the front window, it will damage your eyes! You are not even able to sit on the front
steps/porch because the whole yard is lit up at night. If these stalls are allowed, they will
directly face my porch. Next, Larkin will need more parking lot lights so patrons are safe in
the parking lot. More light!!! Yes, I see they plan on putting in shrubs to diffuse some of the
lighting. The homes to the east of Larkin complained about lights from Larkin Dance and a
privacy fence was put up. How would you like this in your front yard??? (Rita Kruchowski,
1410 Cope Avenue East)
Staff and the planning commission considered the residents' comments, which led to the
recommended mitigation steps regarding the site’s lighting, discussed earlier in the report.
Reference Information
Site Description
Site Size: 2.19 Acres
Surrounding Land Uses
North: Highway 36
South: Low-Density Residential, Single-Dwellings
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East:Low-Density Residential, Single-Dwellings
West: Commercial/Industrial
Planning
Existing Land Use: Mixed-Use, Community
Existing Zoning: Light Manufacturing
Attachments:
1.Setback Variance Resolution
2.Overview Map
3.Future Land Use Map
4.Zoning Map
5.Applicant Narrative
6.Site Plans
7.15-Day Minor Construction Approval (parking lot expansion)
8.Planning Commission Minutes, September 17, 2024
9.Presentation Slides
Council Packet Page Number 101 of 126
Attachment 1
SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Larkin Dance Studio has requested a 15-foot setback variance to allow for five
parking stalls within the required 15-foot parking setback.
1.02 The property is located at 1400 Highway 36 East and is legally described as:
PARCEL 1:
That part of the North Half of the Southwest Quarter (N1/2 of SW1/4) of Section 10,
Township 29 North, Range 22 West, Ramsey County, Minnesota, described as
follows:
Commencing at the center of said Section 10, thence Southerly along the East line of
the SW1/4 a distance of 848.3 feet to the intersection of the Southerly right-of-way
line of Trunk Highway No. 36; thence Westerly along the said Southerly right-of-way
line a distance of 1,196.20 feet, thence deflecting to the left 90 degrees and along
said right-of-way line a distance of 25 feet, thence deflecting to the right 90 degrees
and along said right-of-way line a distance of 93.46 feet to an iron, said point being
the intersection of West line of the East 39 acres and the said Trunk Highway No. 36
Southerly right-of-way line and the point of beginning; thence Westerly along said
right-of-way line a distance of 233.30 feet, thence Southerly and parallel with the
West line of the East 39 acres a distance of 250.00 feet, thence Easterly and parallel
with the Southerly right-of-way line a distance of 233.30 feet to a point on the West
line of the East 39 acres, thence Northerly along said West line a distance of 250
feet to the point of beginning.
PARCEL 2:
That part of the North Half of the Southwest Quarter (N1/2 of SW1/4) of Section 10,
Township 29 North, Range 22 West, Ramsey County, Minnesota, described as
follows:
Commencing at the center of said Section 10, thence Southerly along the East line of
the SW1/4 a distance of 848.3 feet to the intersection of the Southerly right-of-way
line of Trunk Highway No. 36, thence Westerly along the said Southerly right-of-way
line a distance of 1,196.20 feet, thence deflecting to the left 90 degrees and along
the said right-of-way line a distance of 25 feet, thence deflecting to the right 90
degrees and along said right-of-way line a distance of 93.46 feet, to an iron, said
point being the intersection of West line of the East 39 acres and the said Trunk
Highway No. 36 Southerly right-of-way line, thence Westerly along said right-of-way
line a distance of 233.30 feet, thence Southerly and parallel with the West line of the
East 39 acres a distance of 250.00 feet to the point of beginning, thence continuing
along the same line a distance of 189.15 feet to a point on the South line of said
N1/2 of SW1/4 of Section 10, thence Easterly along the said South line a distance of
233.30 feet to a point on the West line of the said East 39 acres, thence Northerly
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Attachment 1
along said West line a distance of 188.86 feet, thence Westerly parallel with the said
Southerly right-of-way a distance of 233.30 feet to the point of beginning.
Tax Parcel Identification: 10-29-22-32-0027
Section 2. Standards.
2.01 Variance Standard. City Ordinance Section 44-13 refers to a state statute that states
a variance may be granted from the requirements of the zoning ordinance when: (1)
the variance is in harmony with the general purposes and intent of this ordinance; (2)
when the variance is consistent with the comprehensive plan; and (3) when the
applicant establishes that there are practical difficulties in complying with the
ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the
need for a variance is caused by circumstances unique to the property, not created
by the property owner, and not solely based on economic conditions; (3) the variance
if granted, will not alter the essential character of the locality.
Section 3. Findings.
3.01 The setback variance request does meet the required standards for a variance.
1.That the need for a variance is caused by circumstances unique to the property,
not created by the property owner, and not solely based on economic conditions;
2.That the proposed use is reasonable; and
3.That the variance will not alter the essential character of the locality; and
4.That the need for a variance is in harmony with the general purposes and intent
of this ordinance; and
5.That the variance is consistent with the comprehensive plan.
Section 4. City Review Process
4.01 The City conducted the following review when considering the variance requests.
1.On September 17, 2024, the planning commission held a public hearing. The
city staff published a hearing notice in the Pioneer Press and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve this resolution.
2.On October 14, 2024, the city council discussed this resolution. They considered
reports and recommendations from the planning commission and city staff.
Council Packet Page Number 103 of 126
Attachment 1
Section 5.City Council
5.01 The city council hereby _______ the resolution. Approval of the application is based
on the findings outlined in section 3 of this resolution. Approval is subject to the
following conditions:
1.All construction shall follow the approved site plan. The Director of Community
Development may approve minor changes.
2.The approval permits a 15-foot variance to construct the parking lot up to the
property line. The applicant cannot encroach into the right-of-way with the
parking lot.
3.The city engineer and environmental staff shall review and approve the final
landscape plan before issuing a grading permit.
4.All lights on the primary or accessory buildings must be cast downwards.
5.All lights within the parking lot must be downcast.
6.Applicant must submit for staff approval a photometric plan that meets all
ordinance requirements.
Council Packet Page Number 104 of 126
Attachment 2
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Attachment 3
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Attachment 4
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Council Packet Page Number 107 of 126
Attachment 5
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Attachment 6
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Attachment 6
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Attachment 7
MEMORANDUM
TO: Mayor, City Council, City Manager, Community Design Review Board,
Building Official, Assistant City Engineer, Assistant Community
Development Director, Applicant
FROM: Elizabeth Hammond, Planner
DATE: November 8, 2023
SUBJECT: Minor Construction Project Review – Larkin Dance Studio, 1400 Highway
36/Viking Drive East
Introduction
City staff has approved a minor construction project for Larkin Dance Studio located at 1400
Highway 36/Viking Drive East. The applicant intends to build a 19-space parking lot west of the
site’s existing parking lot.
Background
City ordinance allows staff to approve minor exterior projects and renovations when the project
cost does not exceed $200,000. The proposed site improvements would be under that amount.
City ordinance allows the city council and CDRB 15 days to appeal a staff approval. Please get
in touch with staff by November 22, 2023, to begin an appeal. If I receive an appeal, I will
schedule this item for review by the community design review board. I can be reached by phone
at 651-249-2302 or by email at Elizabeth.hammond@maplewoodmn.gov
Conditions of Approval
1.Approval of design plans is valid for two years. This review shall be repeated if the applicant
has not begun construction within two years.
2.All work shall follow the approved plans. The director of the community development
department may approve minor changes.
3.The applicant must satisfy all Building Official and City Engineer requirements before
construction can begin. This includes obtaining permits and supplying project plan
documents as required.
4.The applicant shall obtain grading and parking lot permits from the Public Works
Department.
5.The applicant shall enter into a stormwater maintenance agreement with the city for ongoing
maintenance of the bio-retention basin. This agreement must be coordinated with the
Assistant City Engineer.
6.The applicant shall submit a revised landscape plan showing the following:
Council Packet Page Number 111 of 126
Attachment 7
a.Replacing the two 2-caliper inch Japanese Lilac trees with one of the following tree
species: Autumn Brilliance serviceberry, purple prince crabapple, white-haw
(hawthorn), blue beech, or redbud.
b.A landscaped screened area along the south property line within the 15-foot setback
south of the new paved/parking area. The planting screen shall consist of evergreen
plantings. Trees shall be a minimum of 2½ inches in trunk diameter, two feet above
grade. Shrubs may be combined with a berm and shall be a minimum of two feet in
height. Trees and shrubs shall be placed so as to create an 80-percent-opaque
screening at least six feet in height.
7.The applicant shall submit a trash enclosure plan to be approved by the community
development department. Trash container enclosures shall be provided around all trash
containers on site and shall be 100 percent opaque. They shall be protected by concrete-
filled steel posts or the equivalent, anchored in the ground at the front corners of the
structure. If the enclosure is masonry, the protective posts may be omitted. In all instances,
the enclosure must be of a design, material, and color compatible with the building and be
kept in good repair. A gate that provides 100 percent opaqueness shall be provided.
8.This project approval does not include the parking stalls identified in the required setback
along the south property line to the west of the access drive and south of the new proposed
parking lot area. There are stalls along the south property line that previously existed east of
the access drive and are within the required setback. These stalls can remain, but additional
parking stalls within the required setback to the west of the access drive are not permitted.
The applicant indicated that the plans identify these parking stalls should the property owner
decide to proceed with a variance application at a future time. If the applicant would like to
pursue additional parking within the required setback, a variance application must be
submitted to the city for review.
Attachments
1.Overview Map
2.Stormwater Management Report
3.Project Plans
Council Packet Page Number 112 of 126
Attachment 7
Council Packet Page Number 113 of 126
Attachment 7
Council Packet Page Number 114 of 126
Attachment 7
Council Packet Page Number 115 of 126
Attachment 8
DRAFT MINUTES
MAPLEWOOD PLANNING COMMISSION
7:00 P.M. Tuesday, September 17, 2024
City Hall, Council Chambers
1830 County Road B East
E.PUBLIC HEARING
2.Setback Variance Resolution, Larkin Dance Studio, 1400 Highway 36 East
Michael Martin, AICP, Assistant Community Development Director, gave the
presentation and answered questions from the commission.
Chairperson Desai opened the public hearing.
The following individuals addressed the commission regarding the project:
Lance Elliot, Elliot Design Build, Inc
Molly Larkin, Larkin Dance Studio
Michelle Larkin, Larkin Dance Studio
Rita Kruchowski, 1410 Cope Avenue
Chairperson Desai closed the public hearing.
Commissioner Oszman moved to approve a resolution for a setback variance for Larkin
Dance Studio’s expanded parking lot at 1400 Highway 36 East, adding conditions 4, 5,
and 6 to section 5.01 of the resolution.
SETBACK VARIANCE RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Larkin Dance Studio has requested a 15-foot setback variance to allow for five
parking stalls within the required 15-foot parking setback.
1.02 The property is located at 1400 Highway 36 and is legally described as:
PARCEL 1:
That part of the North Half of the Southwest Quarter (N1/2 of SW1/4) of Section
10, Township 29 North, Range 22 West, Ramsey County, Minnesota, described
as follows:
Commencing at the center of said Section 10, thence Southerly along the East
line of the SW1/4 a distance of 848.3 feet to the intersection of the Southerly
right-of-way line of Trunk Highway No. 36; thence Westerly along the said
Southerly right-of-way line a distance of 1,196.20 feet, thence deflecting to the
left 90 degrees and along said right-of-way line a distance of 25 feet, thence
Council Packet Page Number 116 of 126
Attachment 8
deflecting to the right 90 degrees and along said right-of-way line a distance of
93.46 feet to an iron, said point being the intersection of West line of the East 39
acres and the said Trunk Highway No. 36 Southerly right-of-way line and the
point of beginning; thence Westerly along said right-of-way line a distance of
233.30 feet, thence Southerly and parallel with the West line of the East 39 acres
a distance of 250.00 feet, thence Easterly and parallel with the Southerly right-of-
way line a distance of 233.30 feet to a point on the West line of the East 39
acres, thence Northerly along said West line a distance of 250 feet to the point of
beginning.
PARCEL 2:
That part of the North Half of the Southwest Quarter (N1/2 of SW1/4) of Section
10, Township 29 North, Range 22 West, Ramsey County, Minnesota, described
as follows:
Commencing at the center of said Section 10, thence Southerly along the East
line of the SW1/4 a distance of 848.3 feet to the intersection of the Southerly
right-of-way line of Trunk Highway No. 36, thence Westerly along the said
Southerly right-of-way line a distance of 1,196.20 feet, thence deflecting to the
left 90 degrees and along the said right-of-way line a distance of 25 feet, thence
deflecting to the right 90 degrees and along said right-of-way line a distance of
93.46 feet, to an iron, said point being the intersection of West line of the East 39
acres and the said Trunk Highway No. 36 Southerly right-of-way line, thence
Westerly along said right-of-way line a distance of 233.30 feet, thence Southerly
and parallel with the West line of the East 39 acres a distance of 250.00 feet to
the point of beginning, thence continuing along the same line a distance of
189.15 feet to a point on the South line of said N1/2 of SW1/4 of Section 10,
thence Easterly along the said South line a distance of 233.30 feet to a point on
the West line of the said East 39 acres, thence Northerly along said West line a
distance of 188.86 feet, thence Westerly parallel with the said Southerly right-of-
way a distance of 233.30 feet to the point of beginning.
Tax Parcel Identification: 10-29-22-32-0027
Section 2. Standards.
2.01 Variance Standard. City Ordinance Section 44-13 refers to a state statute that
states a variance may be granted from the requirements of the zoning ordinance
when: (1) the variance is in harmony with the general purposes and intent of this
ordinance; (2) when the variance is consistent with the comprehensive plan; and
(3)when the applicant establishes that there are practical difficulties in complying
with the ordinance. Practical difficulties mean: (1) the proposed use is
reasonable; (2) the need for a variance is caused by circumstances unique to the
property, not created by the property owner, and not solely based on economic
conditions; (3) the variance if granted, will not alter the essential character of the
locality.
Section 3. Findings.
3.01 The setback variance request does meet the required standards for a variance.
Council Packet Page Number 117 of 126
Attachment 8
1.That the need for a variance is caused by circumstances unique to the
property, not created by the property owner, and not solely based on
economic conditions;
2.That the proposed use is reasonable; and
3.That the variance will not alter the essential character of the locality; and
4.That the need for a variance is in harmony with the general purposes and
intent of this ordinance; and
5.That the variance is consistent with the comprehensive plan.
Section 4. City Review Process
4.01 The City conducted the following review when considering the variance requests.
1.On September 17, 2024, the planning commission held a public hearing.
The city staff published a hearing notice in the Pioneer Press and sent
notices to the surrounding property owners. The planning commission gave
everyone at the hearing a chance to speak and present written statements.
The planning commission recommended that the city council approve this
resolution.
2.On October 14, 2024, the city council discussed this resolution. They
considered reports and recommendations from the planning commission
and city staff.
Section 5. City Council
5.01 The city council hereby _______ the resolution. Approval of the application is
based on the findings outlined in section 3 of this resolution. Approval is subject
to the following conditions:
1.All construction shall follow the approved site plan. The Director of
Community Development may approve minor changes.
2.The approval permits a 15-foot variance to construct the parking lot up to the
property line. The applicant cannot encroach into the right-of-way with the
parking lot.
3.The city engineer and environmental staff shall review and approve the final
landscape plan before issuing a grading permit.
4.Require that all building lights on the main and accessory buildings that
aim south towards Cope Avenue shall either be removed or replaced
with downcast lights.
5.Require that all parking lot lights be downcast.
Council Packet Page Number 118 of 126
Attachment 8
6.Submit a photometric plan that meets ordinance requirements.
Seconded by Commissioner Ige Ayes – All
The motion passed.
This item will go to the city council on October 14, 2024
Council Packet Page Number 119 of 126
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