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HomeMy WebLinkAbout2024-10-28 City Council Meeting Packet AMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 28, 2024 City Hall, Council Chambers Meeting No. 21-24 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. October 14, 2024 City Council Workshop Meeting Minutes 2. October 14, 2024 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Resolution Proclaiming Filipino American History Month G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Conditional Use Permit Review, Menards, 2280 Maplewood Drive 3. Fixed Price Fuel Program for 2025 Contract Fuel Purchases 4. Microsoft Enterprise Licensing Agreement Renewal 5. Public Safety Radio Purchase 6. Agreement with Lockridge, Grindal, Nauen for Professional Services H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Tax Increment Financing District No. 1-18 a. Public Hearing I. UNFINISHED BUSINESS None J.NEW BUSINESS 1. Design Review and Parking Waiver, Multifamily Residential Project, 2615 Maplewood Drive 2. Harvest Park Master Plan Implementation K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 28, 2024 City Hall, Council Chambers Meeting No. 21-24 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. October 14, 2024 City Council Workshop Meeting Minutes 2. October 14, 2024 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Resolution Proclaiming Filipino American History Month G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Conditional Use Permit Review, Menards, 2280 Maplewood Drive 3. Fixed Price Fuel Program for 2025 Contract Fuel Purchases 4. Microsoft Enterprise Licensing Agreement Renewal 5. Public Safety Radio Purchase 6. Agreement with Lockridge, Grindal, Nauen for Professional Services H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Design Review and Parking Waiver, Multifamily Residential Project, 2615 Maplewood Drive 2. Harvest Park Master Plan Implementation K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00P.M. Monday, October14, 2024 City Hall, Council Chambers A.CALL TO ORDER A meeting of the City Council was heldin the City Hall Council Chambers and was called to order at6:00 p.m.by Mayor Abrams. B.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberAbsent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent C.APPROVAL OF AGENDA CouncilmemberLeemoved toapprove the agenda as submitted. Seconded by CouncilmemberCave Ayes– All The motion passed. D.UNFINISHED BUSINESS 1.Unsheltered Outreach Presentation City ManagerSable introduced the item. Fire & EMS Chief Mondor gave the presentation and answered questions of council. No Action Required. E.NEW BUSINESS None D.ADJOURNMENT Mayor Abramsadjourned the meetingat6:42p.m. October14, 2024 Council Manager Workshop Minutes 1 Council Packet Page Number 1 of 134 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 14, 2024 City Hall, Council Chambers Meeting No. 20-24 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:00p.m.byMayor Abrams. Mayor Abrams honored Indigenous Peoples' Day. Mayor Abrams also invited Captain Davison, with the Maplewood Fire Department, to share and update on Fire Safety Week and the fire risk reduction initiatives the department has beenimplementingin the community. B.PLEDGE OF ALLEGIANCE The following members of GirlScout Troop 58184 led the council in the pledge of allegiance: Nadia Damm, Wren Frigard, Lucy Ostrander, Rose Rask, Ce’ili Ward, Saoirse Ward, and Clara Williamson. C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberAbsent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to Council Presentations: Development & Redevelopment Omni Nails Community Dental Caretta Senior Living Update onEmerald Ash Borer Philippine Center Event New Partnership with Roseville CouncilmemberLeemoved to approve the agenda as amended. Seconded by CouncilmemberCave Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.September23, 2024 City CouncilMeeting Minutes October 14, 2024 City Council Meeting Minutes 1 Council Packet Page Number 2 of 134 E2 CouncilmemberVillavicenciomoved to approve the September 23, 2024 City Council MeetingMinutes assubmitted. Seconded by CouncilmemberCaveAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update City ManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations Update on Emerald Ash Borer Mayor Abrams asked Public Works Director Love to give an update on the Emerald Ash Borer program. Philippine Center Event Mayor Abrams shared it is Philippine American History Month and the Philippine Center of MN is hosting an event on October 20, from 3 – 7 p.m. New Partnership with Roseville Mayor Abrams asked Public Safety Director Bierdemanto explain the partnership. Public Safety Director Bierdemanexplained the Lights On! Programand shared Maplewoodis partneringwith the City of Roseville to hold an event on October 23, from 3:30 – 5:30 p.m. at the Church of Christ in Roseville, for in-person car lights inspections. Development & Redevelopment Omni Nails Community Dental Caretta Senior Living Mayor Abrams shared the development & redevelopment that is currently happening in Maplewood. Omni Nailsis located in Birch Run Station, and had their grand openingevent last week. Community Dental is expanding in the old 3M Conference Center, to open in approximately 1 year. Caretta Senior Living is nowopen on County Road C in a new development area. October 14, 2024 City Council Meeting Minutes 2 Council Packet Page Number 3 of 134 E2 G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to makea comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. CouncilmemberLeemoved toapprove agenda items G1-G7. Seconded by CouncilmemberCave Ayes – All The motion passed. 1.Approval of Claims CouncilmemberLeemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 2,028,416.89 Checks # 121826 thru # 121846 dated 09/19/24 $ 1,067,464.07 Checks # 121827 thru # 121896 dated 09/24/24 $ 265,132.04 Checks # 121897 thru # 121931 dated 10/08/24 $ 565,600.53 Disbursements via debits to checking account dated 09/16/24 thru 10/04/24 $ 3,926,613.53 Total Accounts Payable PAYROLL $ 761,107.38 Payroll Checks and Direct Deposits dated 09/27/24 $ 761,107.38 Total Payroll $ 4,687,720.91 GRAND TOTAL Seconded by Councilmember CaveAyes – All The motion passed. 2.Off-Sale Intoxicating Liquor License for S & S Bala, Inc., dba TD Liquor, 2728 Stillwater Road East October 14, 2024 City Council Meeting Minutes 3 Council Packet Page Number 4 of 134 E2 CouncilmemberLee moved to approve theOff-SaleIntoxicating Liquor License for S & S Bala, Inc., dba TD Liquor, 2728 Stillwater Road East. Seconded by CouncilmemberCave Ayes – All The motion passed. 3.Massage Center License for Asian Wellness Massage, 2225 White Bear Ave North, Unit 1 CouncilmemberLeemoved to approve the Massage Center license for Asian Wellness Massage, located at 2225 White Bear Ave North, Unit 1. Seconded by CouncilmemberCaveAyes – All The motion passed. 4.Conditional Use Permit Review, Snake Discovery, 831 Century Avenue North oved to approve the CUP review for Snake Discovery, located at CouncilmemberLeem 831 Century Avenue North, and review again only if a problem arises or a significant change is proposed. Seconded by Councilmember Cave Ayes – All The motion passed. 5.State of Minnesota Office of Traffic Safety DWI/Traffic Safety Grant 2025 CouncilmemberLeemoved to approve the grant agreement with the State of Minnesota Office of Traffic Safety for the 2025 DWI/Traffic Safety Officer. Seconded by Councilmember CaveAyes – All The motion passed. 6.Ramsey County Cooperative Agreement for Reconstruction of McKnight Road, City Project 20-15 CouncilmemberLeemoved toapprove the cooperative agreement, with Ramsey County, for the Reconstruction of McKnight Road, City Project 20-15 and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember Cave Ayes – All The motion passed. 7.Resolution of Municipal Concurring for New County State Aid Highways Designations, City Project 24-15 October 14, 2024 City Council Meeting Minutes 4 Council Packet Page Number 5 of 134 E2 CouncilmemberLeemoved toapprove the Resolution of Municipal Concurring for New County State Aid Highways Designations, City Project 24-15. Resolution 24-10-2357 MUNICIPAL CONCURRING FOR NEW STATE AID HIGHWAYS DESIGNATION CITY PROJECT 24-15 WHEREAS, the County Board of the County of Ramsey did adopt resolution B2024-185 on 9/24/2024, locating, establishing, designating and numbering the County State Aid Highway System of Ramsey County, and WHEREAS, said resolution locates and establishes certain County State Aid Highways within the corporate limits or the City of Maplewood NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: A portion of resolution B2024-185, adopted by the County Board, establishes, locates and designates Lydia Road (CR 107)/Joy Road (CR 109) from Bellaire Ave (CSAH 19) to Geneva Ave (MN 210), within the limits of the City of Maplewood, as a County State Aid Highway of Ramsey County isin all things approved. Seconded by Councilmember Cave Ayes – All The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Award of 2025 Charitable Gambling Funds City Manager Sable gave the staff report. oved toapprovethe proposed award amounts as listed. CouncilmemberLeem ORGANIZATIONAMOUNT REQUESTED CAREFREE COTTAGES$500.00 CHILD, INC.$7,500.00 October 14, 2024 City Council Meeting Minutes 5 Council Packet Page Number 6 of 134 E2 COMMUNITY SHARING PROGRAM (OUR REDEEMER $2,500.00 LUTHERAN CHURCH) GLADSTONE COMMUNITY EDUCATION CENTER$5,000.00 THE SALVATION ARMY LAKEWOOD$5,000.00 TUBMAN $20,000.00 YMCA$2,500.00 $43,000.00 TOTAL: Seconded by Councilmember Cave Ayes – All The motion passed. 2.Setback Variance Resolution, Larkin Dance Studio, 1400 Highway 36 East Community Development Director Parr gave the staff report. BenPassolt, with Elliot Design Build, provided additional information. Councilmember Villavicenciomoved toapprove the resolution for a setback variance for Larkin Dance Studio’s expanded parking lot at 1400 Highway 36 East. Resolution 24-10-2358 SETBACK VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Larkin Dance Studio has requested a 15-foot setback variance to allow for five parking stalls within the required 15-foot parking setback. 1.02The property is located at 1400 Highway 36 East and is legally described as: PARCEL 1: That part of the North Half of the Southwest Quarter (N1/2 of SW1/4) of Section 10, Township 29 North, Range 22 West, Ramsey County, Minnesota, described as follows: Commencing at the center of said Section 10, thence Southerly along the East line of the SW1/4 a distance of 848.3 feet to the intersection of the Southerly right-of-way line of Trunk Highway No. 36; thence Westerly along the said Southerly right-of-way line a distance of 1,196.20 feet, thence deflecting to the left 90 degrees and along said right-of-way line a distance of 25 feet, thence deflecting to the right 90 degrees and along said right-of-way line a distance of 93.46 feet to an iron, said point being the intersection of West line of the East 39 acres and the said Trunk Highway No. 36 Southerly right-of-way line and the point of beginning; thence Westerly along said right-of-way line a distance of 233.30 feet, thence Southerly and parallel with the West line of the East 39 acres a distance of 250.00 feet, thence Easterly and parallel with the October 14, 2024 City Council Meeting Minutes 6 Council Packet Page Number 7 of 134 E2 Southerly right-of-way line a distance of 233.30 feet to a point on the West line of the East 39 acres, thence Northerly along said West line a distance of 250 feet to the point of beginning. PARCEL 2: That part of the North Half of the Southwest Quarter (N1/2 of SW1/4) of Section 10, Township 29 North, Range 22 West, Ramsey County, Minnesota, described as follows: Commencing at the center of said Section 10, thence Southerly along the East line of the SW1/4 a distance of 848.3 feet to the intersection of the Southerly right-of-way line of Trunk Highway No. 36, thence Westerly along the said Southerly right-of-way line a distance of 1,196.20 feet, thence deflecting to the left 90 degrees and along the said right-of-way line a distance of 25 feet, thence deflecting to the right 90 degrees and along said right-of-way line a distance of 93.46 feet, to an iron, said point being the intersection of West line of the East 39 acres and the said Trunk Highway No. 36 Southerly right-of- way line, thence Westerly along said right-of-way line a distance of 233.30 feet, thence Southerly and parallel with the West line of the East 39 acres a distance of 250.00 feet to the point of beginning, thence continuing along the same line a distance of 189.15 feet to a point on the South line of said N1/2 of SW1/4 of Section 10, thence Easterly along the said South line a distance of 233.30 feet to a point on the West line of the said East 39 acres,thence Northerly along said West line a distance of 188.86 feet, thence Westerly parallel with the said Southerly right-of-way a distance of 233.30 feet to the point of beginning. Tax Parcel Identification: 10-29-22-32-0027 Section 2. Standards. 2.01Variance Standard. City Ordinance Section 44-13 refers to a state statute that states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance;(2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; (3) the variance if granted, will not alter the essential character of the locality. Section 3. Findings. 3.01 The setback variance request does meet the required standards for a variance. October 14, 2024 City Council Meeting Minutes 7 Council Packet Page Number 8 of 134 E2 1.That the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; 2.That the proposed use is reasonable; and 3.That the variance will not alter the essential character of the locality; and 4.That the need for a variance is in harmony with the general purposes and intent of this ordinance; and 5.That the variance is consistent with thecomprehensive plan. Section 4. City Review Process 4.01The City conducted the following review when considering the variance requests. 1.On September 17, 2024, the planning commission held a public hearing. The city staff published a hearing notice inthe Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On October 14, 2024, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5.City Council 5.01The city council hereby approvesthe resolution. Approval of the application is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved site plan. The Director of Community Development may approve minor changes. 2.The approval permits a 15-foot variance to construct the parking lot up to the property line. The applicant cannot encroach into the right-of-way with the parking lot. 3.The city engineer and environmental staff shall review and approve the final landscape plan before issuing a grading permit. 4.All lights on the primary or accessory buildings must be cast downwards. 5.All lights within the parking lot must be downcast. 6.Applicant must submit for staff approval a photometric plan that meets all ordinance requirements. October 14, 2024 City Council Meeting Minutes 8 Council Packet Page Number 9 of 134 E2 Seconded by Councilmember Lee Ayes – All The motion passed. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abrams adjourned the meeting at 7:44p.m. October 14, 2024 City Council Meeting Minutes 9 Council Packet Page Number 10 of 134 F1a CITY COUNCIL STAFF REPORT Meeting Date October 28, 2024 REPORT TO: City Council REPORT FROM: Michael Sable, City Manage r PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: November 12: Workshop: Community Development Department Budget Presentation; Ambulance Fund November 12: Council Meeting: Canvassing General Election Results November 25: Workshop: Public Safety Department Budget Presentations; Ramsey County EDA and Housing December 9: Council Meeting: Adopt 2025 Levy Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1.Discuss option of permanently moving City fireworks event to fall 2.Transit Discussion (December or January) 3.Discuss Charitable Gambling Policy Community Outreach Events: Santa Parade Saturday, December 21 (9 am - 1 pm) City Wide Event Council Packet Page Number 11 of 134 F3 CITY COUNCIL STAFF REPORT Meeting Date October 28, 2024 REPORT TO: City Council REPORT FROM: Michael Sable, City Manager PRESENTER: Michael Sable, City Manager AGENDA ITEM: Resolution Proclaiming Filipino American History Month Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Filipino American History Month is observed throughout the United States and staff requests that the City Council proclaim October 2024, as Filipino American History Month in the City of Maplewood. Recommended Action: Motion to approve the resolution proclaiming Filipino American History Month. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Filipino Americans have made the City of Maplewood home to the Philippine Center of Minnesota and greatly contribute to the local and broader culture and economy which enriches the landscape of the state. Background: On November 2, 2009, the United States Congress passed House Resolution 780, officially recognizing October as Filipino American History Month. City Council will consider proclaiming October 2024 as Filipino American History Month in Maplewood. Attachments: 1.Resolution Proclaiming Filipino American History Month Council Packet Page Number 12 of 134 F3, Attachment 1 RESOLUTION PROCLAIMING FILIPINO AMERICAN HISTORY MONTH WHEREAS, on November 2, 2009, the United States Congress passed House Resolution 780, officially recognizing October as Filipino American History Month; and WHEREAS, the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States, which occurred on October 18, 1587, at Morro Bay, California; and WHEREAS, this month provides an opportunity to acknowledge the diverse cultural heritage and achievements of Filipino Americans, who have enriched our nation in various fields, including arts, education, business, and public service; and WHEREAS, Filipino Americans have made the City of Maplewood home to the Philippine Center of Minnesota and greatly contributes to the local and broader culture and economy which enriches the landscape and the state; and WHEREAS, the Philippine Center of Minnesota plays a vital role in promoting Filipino culture, fostering community connections, and providing resources and support for Filipino Americans in the region; and WHEREAS, we encourage all citizens to engage with and learn from the Filipino American community, fostering understanding and unity within our diverse society; NOW, THEREFORE, the City Council of the City of Maplewood, does hereby proclaim October 2024 as Filipino American History Month and recognize the Philippine Center of Minnesota for their outstanding contributions to our community. Adopted this 28th day of October, 2024 _________________________________ Marylee Abrams, Mayor ATTEST: ________________________________ Andrea Sindt, City Clerk Council Packet Page Number 13 of 134 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 14 of 134 G1 Council Packet Page Number 15 of 134 G1, Attachments Council Packet Page Number 16 of 134 G1, Attachments Council Packet Page Number 17 of 134 G1, Attachments Council Packet Page Number 18 of 134 G1, Attachments Council Packet Page Number 19 of 134 G1, Attachments Council Packet Page Number 20 of 134 G1, Attachments Council Packet Page Number 21 of 134 G1, Attachments Council Packet Page Number 22 of 134 G1, Attachments Council Packet Page Number 23 of 134 G1, Attachments Council Packet Page Number 24 of 134 G1, Attachments Council Packet Page Number 25 of 134 G1, Attachments Council Packet Page Number 26 of 134 G1, Attachments Council Packet Page Number 27 of 134 G1, Attachments Council Packet Page Number 28 of 134 G2 CITY COUNCIL STAFF REPORT Meeting Date October 28, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Menards, 2280 Maplewood Drive Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The conditional use permit (CUP) for Menards at 2280 Maplewood Drive is due for review. Recommended Action: Motion to approve the CUP review for Menards, located at 2280 Maplewood Dr, and review again in one year. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment City ordinance requires the council to review conditional use permits within one year of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite or specific term for subsequent reviews, not to exceed five years. Background: The city approved a conditional use permit amendment for Menards to construct a new building and warehouse on March 9, 2020. Construction of the new building is complete, and the business has re-opened. City engineering staff has been working with Menards and the neighboring property at 1180 Highway 36 regarding a drainage concern. Since the council’s last review of this project, Menards has installed two catch basins to address the concern of runoff collection on the adjacent property. Council Packet Page Number 29 of 134 G2 Engineering staff and the two property owners will be in contact throughout the winterand next spring as the new catch basins are tested for effectiveness. If additional corrective measures are needed, engineering staff will facilitate that process between the two property owners. The other project conditions of approval are being met. All screening and landscaping elements have been installed and are in good condition. Staff has no other concerns with this project and recommends reviewing again in one year to check in on the drainage corrections and continued compliance with the conditions of approval. Reference Information Site Description Site Size: Menard Inc. site - 17.19 acres Surrounding Land Uses North: Highway 36 South: Single Dwelling Residential East: Countryside VW/FIAT and single-family residential West: Highway 61 Planning Existing Land Use: Mixed-Use Existing Zoning: Light Manufacturing (M1) Attachments: 1.Overview Map 2.Site Plan 3.City Council Meeting Minutes, March 9, 2020 Council Packet Page Number 30 of 134 G2, Attachment 1 Council Packet Page Number 31 of 134 G2, Attachment 2 Council Packet Page Number 32 of 134 G2, Attachment 3 Council Packet Page Number 33 of 134 G2, Attachment 3 Council Packet Page Number 34 of 134 G2, Attachment 3 Council Packet Page Number 35 of 134 G2, Attachment 3 Council Packet Page Number 36 of 134 G2, Attachment 3 Council Packet Page Number 37 of 134 G2, Attachment 3 Council Packet Page Number 38 of 134 G2, Attachment 3 Council Packet Page Number 39 of 134 G2, Attachment 3 Council Packet Page Number 40 of 134 G2, Attachment 3 Council Packet Page Number 41 of 134 G3 CITY COUNCILSTAFF REPORT Meeting Date October 28, 2024 REPORT TO:Michael Sable, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer Scott Schultz, Utility/Fleet Superintendent PRESENTER:Steven Love AGENDA ITEM: Fixed Price Fuel Program for 2025 Contract Fuel Purchases Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Council will consider entering into a contract with the State of Minnesota Fixed Price Fuel Program for 2025. Recommended Action: Motion to direct the Mayor and City Manager to authorize the Utility and Fleet Superintendent to enter into a contract with the State of Minnesota Fixed Price Fuel Program for 2025 fuel purchases. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is To Be Determined Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: The funding for fuel purchases is through the Fleet Fund and is accounted for in the proposed 2025 City Budget. Strategic Plan Relevance: Financial Sustainability Integrated Communication Targeted Redevelopment Operational Effectiveness Community Inclusiveness Infrastructure & Asset Mgmt. The annual contracting for gasoline and diesel fuel is an operational need for the City to function and entering into a fixed price contract for 2025 provides budget stability throughout 2025. Background With the uncertainties in the oil markets locking in fuel prices at a known price for 2025 is important in order to have stability in the budgeting process throughout the year. The City will plan to lock into stst a contract with the State from February 1, 2025 through January 31, 2026. In order for the State’s th Fuel Core Team to secure prices, all participants must submit fuel quantities by November 10, 2024. Once all participants have submitted their quantities, the State’s Fuel Core Team will work with fuel market professionals to lock into the most competitive prices available at the time. Council Packet Page Number 42 of 134 G3 When the prices are set and a vendor is chosen for the State contract, the vendor will be supplying the City with 57,600 gallons of gas (4,800 gallons/month) and 33,600 gallons of diesel (2,800 gallons/month) for the stated period. The following is a comparison of current and recent contract years: GasDiesel YearPriceYearPrice 2021$1.90/gallon2021$1.93/gallon 2022$2.80/gallon2022$2.94/gallon 2023$2.70/gallon2023$3.32/gallon 2024$2.52/gallon2024$3.35/gallon 2025To be determined2025To be determined The first attachment is an overview of the proposed “Fixed Price Fuel Program”. The second st attachment outlines the fuel quantity commitments for gas and diesel for February 1, 2025 to st January 31 , 2026. The City’s Finance Director and City Attorney have reviewed the conditions of this program. Attachments 1. Overview of Fuel Consortium and Fixed Price Program 2. Fuel Quantities Commitment Form Council Packet Page Number 43 of 134 G3, Attachment 1 Fuel ConsortiumProgram- Overview Attachment A The current Contract with Oil is set to expire January 31, 202. Due to market conditions and the solicitation process, the procurement team is exploring pricing option for a new program that will begin February 1, 202. In order to achieve this, participants must submit their quantities for the Fixed Price Fuel Program no later than , 20. Fixed Price Fuel Program – Agencies participating in the Fixed Price Fuel Program are required to take 100% of its monthly quantity committed and the Contractor is required to provide 100% of the monthly quantities contracted. The program will be for 12 months, from February 1, 202 through January 31, 202. -If the original purchaser is unable to take all of the monthly committed gallons, the Contractor will be responsible for contacting other location participating the Fixed Price Fuel Contract to determine if they are able to take additional gallons. -If the Contractor is able to ship the unused gallons from the original participating purchaser to another participating agency, there will be no cost to the original participating agency. If the Spot Price is less than the Fixed Price, participants are not required to take more than the monthly amount they committed to. -If the Contractor is unable to ship the unused gallons from the original participating purchaser to another participating agency, they may sell the unused gallons on the open market and either debit or credit the difference in price back to the original participating purchaser based on the open market sell price. -If the Contractor is unable to provide all of the monthly committed gallons to a participating member bythe due date and time, the participating member may purchase the product on the open market and charge the Contractor for any actual additional costs incurred. Spot Price Program – In addition to the Fixed Price Program, we will include a Spot Price Program for Participants to handle extra fuel needs over and above the committed quantities in the Fixed Price Program. Only Participants in the Fixed Price Program may use the Spot Prices offered by the Contractor. If the Contractor is unable to provide the order quantity to a State agency or CPV member by the required due date and time, the State agency or CPV member may purchase the product on the open market and charge the Contractor for any actual additional costs incurred. The signature below and/or submission of the Order Form (Attachment B) certify that your Entity agrees to all terms, conditions, and prices of any Contract agreement entered into on its behalf by the State of Minnesota, which includes, by is not limited to, taking 100% of the monthly fuel quantities submitted for the Fixed Price Program on the Fuel Order Form (Attachment B). There is no requirement to take any product(s) using the Spot Price Program. DjuzpgNbqmfxppe Agency Name: _____________________________________________________________________________________ 2:13DpvouzSpbeCFbtuNbqmfxppe-NO6621: Address: _________________________________________________________________________________________ TdpuuTdivmu{Vujmjuz0GmffuTvqfsjoufoefou Contact Person: _____________________________________ Title: _________________________________________ tdpuu/tdivmu{Anbqmfxppeno/hpw 762.35:.3541 Phone No.: ______________________ Fax: _____________________ Email: _________________________________ Authorized Signature: ______________________________________________________________________________ Council Packet Page Number 44 of 134 G3, Attachment 2 0 Diesel* Renewable Diesel Premium *B5 Winter and month *B20 by Gallon (by Month, by Fuel Type) B10 (In Gallons) Estimated Annual Usage only. *500 gallon minimum per 4,8002,8004,8002,8004,8002,800 4,8002,8004,8002,8004,8002,8004,8002,8004,8002,8004,8002,8004,8002,8004,8002,8004,8002,800 57600033600000 g the Spot Price Program. There GasolineE-85 May July April June March August Totals October NovemberDecember September January (2026) February (2025) Fuel Type Fixed Price Program Commitment Quantities Spot Price Program - For Informational Purposes Only *500 Gallon minimum delivery QTY*NOTE: 20% biodiesel mandated April through September, otherwise 5% biodiesel.*Renewable Diesel may or may not be made available through this Contract. Basedon availablility, the State will confirm and/or re-allocate any commitments. *Blank cells will be considered '0' gallons for that specific type Provide an estimate of the number of gallons you might purchase from the contract usinis no commitment implied by providing the estimated usage - this is for informational purposesdelivery GasolineE-85Renewable Diesel*Diesel 2025-2026 Fuel Consortium Purchase Program on its behalf by the State of Minnesota Entity agrees to all terms, conditions, and equires the State agency or CPV member for taking at least 500 gallons per delivery. Fixed Price Program . It is not recommended that you commit all of your fuel Agencies should consider the amount of its annual usage it wants to Return Excel Version of Order Form to jack.moore@state.mn.usDue Date: November 10, 2024 Page 1 of 2Participation in the Fixed Fuel Program rlocated in the nine (9) county metropolitan area to take 100% of the quantity pledged on this Fuel Order Form.Participants must have a capacity PLEASE NOTE: commit to this program. needs to the Fixed Price Program. The Spot Price Program may be used for additional fuel requirements*Submission of this form certifies that yourprices of any Contract agreement entered into which includes, but is not limited to, taking 100% of the monthly fuel quantities submittedfor the Fixed Price Program on the Fuel Order Form. There is no requirement to take any product using the Spot Price Program.Name: Scott SchultzAgency: City of MaplewoodDate: October 22, 2024 Council Packet Page Number 45 of 134 G3, Attachment 2 X Product Type Stored X GasolineE-85Diesel 2025-2026 Fuel Consortium Purchase Program Address Tank Sizes and Locations 1902 County Road B East1902 County Road B East 10,00010,000 Tank Size (Gallons) Name of Agency: City of Maplewood Page 2 of 2 Council Packet Page Number 46 of 134 G4 CITY COUNCIL STAFF REPORT Meeting Date October 28, 2024 REPORT TO:Michael Sable, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER:Mychal Fowlds, IT Director AGENDA ITEM: Microsoft Enterprise Licensing Agreement Renewal Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Should the City of Maplewood continue to use Microsoft Enterprise Licensing services. The City of Maplewood currently standardizes its Information Technology infrastructure using Microsoft applications. By entering into an Enterprise Agreement with Microsoft the City of Maplewood is able to take advantage of preferred pricing and additional discounts provided to government institutions. In addition, it locks in current license costs for 3 years. The 2024 payment is a planned expenditure in the 2024 IT budget. Recommended Action: Motion to approve entering into a Microsoft Enterprise Licensing Agreement. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $187,405.20 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. By having another purchasing option for Microsoft products, the City of Maplewood ensures that licenses and/or services are being purchased in the most cost effective way possible. Background The City of Maplewood utilizes a number of Microsoft products. Some of the software comes automatically installed on the PC’s and the cost of the licenses are rolled into the cost of the PC. Many other licenses need to be purchased on an as-needed basis. Client access licenses, Office licenses, SQL licenses, M365 licenses etc. all need to be purchased from a Microsoft reseller. By entering into an Enterprise Agreement with Microsoft, via our reseller SHI, the city is able to purchase any needed licenses at a much greater discount provided to government entities and lock Council Packet Page Number 47 of 134 G4 in pricing for 3 years for existing licenses. The current licenses are planned expenditures and budgeted for in the 2024 budget in the amount of $62,468.40. Attachments 1.Microsoft enterpriselicensing agreement Council Packet Page Number 48 of 134 G4, Attachment 1 Council Packet Page Number 49 of 134 G4, Attachment 1 Council Packet Page Number 50 of 134 G4, Attachment 1 Council Packet Page Number 51 of 134 G4, Attachment 1 Council Packet Page Number 52 of 134 G4, Attachment 1 Council Packet Page Number 53 of 134 G4, Attachment 1 Council Packet Page Number 54 of 134 G4, Attachment 1 Council Packet Page Number 55 of 134 G4, Attachment 1 Council Packet Page Number 56 of 134 G4, Attachment 1 Council Packet Page Number 57 of 134 G4, Attachment 1 Council Packet Page Number 58 of 134 G4, Attachment 1 Council Packet Page Number 59 of 134 G4, Attachment 1 Council Packet Page Number 60 of 134 G4, Attachment 1 Council Packet Page Number 61 of 134 G4, Attachment 1 Council Packet Page Number 62 of 134 G4, Attachment 1 Council Packet Page Number 63 of 134 G4, Attachment 1 Council Packet Page Number 64 of 134 G4, Attachment 1 Council Packet Page Number 65 of 134 G4, Attachment 1 Council Packet Page Number 66 of 134 G4, Attachment 1 Council Packet Page Number 67 of 134 G5 CITY COUNCIL STAFF REPORT Meeting Date October 28, 2024 REPORT TO:Michael Sable, City Manager REPORT FROM: Mychal Fowlds, IT Director PRESENTER:Mychal Fowlds, IT Director AGENDA ITEM: Public Safety Radio Purchase Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: All public safety agencies within Ramsey County and the State of Minnesota operate on an 800MHz radio system, requiring each public safety vehicle to be equipped with a mobile radio. Additionally, each public safety employee is issued with a portable radio for safety and communication purposes. A replacement plan has been adopted and planned for via the CIP. This item is the Public Safety radio portable and mobile replacement order for 2024. Recommended Action: Motion to approve Public Safety radio purchase. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $113,910.06. Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Public safety staff need radios for immediate and reliable communication, enabling quick coordination and real-time updates during emergencies. Radios enhance safety by providing a durable, priority-access communication method that operates independently of cellular networks, ensuring effective responses in high-risk situations. Background: As noted above, all public safety agencies within Ramsey County and the State of Minnesota operate on an 800MHz radio system, requiring each public safety vehicle to be equipped with a mobile radio and each staff person to be issued a portable radio. In 2024, the average cost of each radio is $6,000 and the manufacturer recommends replacement of each radio every 7-10 years. The Maplewood Public Safety Department has budgeted to replace each public safety radio every 8 years. The public safety department currently has 150 mobile and portable radios and has a radio Council Packet Page Number 68 of 134 G5 replacement plan which will replace 19 of these radios each year to ensure that all radios are replaced prior to being over 8 years old, which aligns with manufacturers' recommendations and industry best practices. Ancom is an authorized Motorola reseller and the pricing we receive is based off of the Minnesota State contract with Motorola. Attachments: 1.Ancom Police quotes 2.Ancom Fire quotes Council Packet Page Number 69 of 134 G5, Attachment 1 Council Packet Page Number 70 of 134 G5, Attachment 1 DATE:10/23/2024 CUSTOMER:Mychal FowldsSales:Dean R. Daninger MaplewoodPhone:612.363.1134 Email:dean.daninger@ancom.org QUANTITYEQUIPMENT DESCRIPTIONSellExtended Budget Quote Only Police 0 PMNN4547APX6000 Spare UL battery$213.15$ 198.23$0.00 7 PMMN4069APX6000 Remote Speaker Microphone$143.64$ 133.59$935.10 0 PMLN7732APX6000 Standard plastic case with belt clip$32.40$ 30.13$0.00 0 NAR6595APX6000 Stubby antenna$31.32$ 29.13$0.00 0 PMLN7901APX6000 Standard plastic case with belt clip$34.56$ 32.14$0.00 0 NNTN8860APX6000 Standard Charger, 110-volt$186.50$ 167.85$0.00 TOTAL EQUIPMENT INVESTMENT $935.10 Shipping and Delivery add for shipping Tax Exempt GRAND TOTAL$935.10 Prices, subject to factory price increase. Council Packet Page Number 71 of 134 G5, Attachment 2 Council Packet Page Number 72 of 134 G5, Attachment 2 Council Packet Page Number 73 of 134 G5, Attachment 2 DATE:10/22/2024 CUSTOMER:Mychal FowldsSales:Dean R. Daninger MaplewoodPhone:612.363.1134 Email:dean.daninger@ancom.org QUANTITYEQUIPMENT DESCRIPTIONSellExtended Budget Quote Only Fire 6 PMNN4547APX6000 Spare UL battery$213.15$ 198.23$1,189.38 3 PMMN4106APX6000 Remote Speaker Microphone$665.28$ 618.71$1,856.13 0 PMLN7732APX6000 Standard plastic case with belt clip$32.40$ 30.13$0.00 12 NAR6595APX6000 Stubby antenna$31.32$ 29.13$349.53 0 PMLN7901APX6000 Standard plastic case with belt clip$34.56$ 32.14$0.00 6 NNTN8860APX6000 Standard Charger, 110-volt$186.50$ 167.85$1,007.10 TOTAL EQUIPMENT INVESTMENT $4,402.14 Shipping and Delivery add for shipping Tax Exempt GRAND TOTAL$4,402.14 Prices, subject to factory price increase. Council Packet Page Number 74 of 134 G6 CITY COUNCIL STAFF REPORT Meeting Date October 28, 2024 REPORT TO: Michael Sable, City Manage r REPORT FROM: Mike Darrow, Assistant City Manager PRESENTER: Michael Sable, City Manager AGENDA ITEM: Agreement with Lockridge, Grindal, Nauen for Professional Services Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City of Maplewood has selected the law firm of Lockridge, Grindal, Nauen (LGN) to provide lobbying services in support of the City's legislative initiatives. After a thorough review of potential partners, LGN was chosen for their extensive experience in state and federal lobbying, along with their proven track record of success in advocating for municipalities. Recommended Action: Motion to approve the Agreement with Lockridge, Grindal, Nauen for Professional Lobbying Services. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $40,000.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset Mgmt.Environmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment A lobbying service contract is intended to set legislative priorities with the City Council and promote those priorities to state and federal legislators. Background In September, the City of Maplewood issued a Request for Qualifications (RFQ) to hire qualified lobbyists to provide consulting and lobbying services in three core areas: Special TIF Legislation, Bonding Requests for the East Metro Public Safety Training Facility, and enhancing the City Council's legislative programming. The City received three proposals from qualified firms and conducted interviews in October. Based on the evaluation criteria - expertise, cost, previous experience, communication, and advocacyÏcity staff recommended selecting LGN as the preferred firm at a cost Council Packet Page Number 75 of 134 G6 not to exceed $40,000. The contract will begin on January 1, 2025 and conclude on December 31, 2025 with the ability to renew with no increase in fees through 2027. Attachments 1.Agreement with Lockridge, Grindal, Nauen for Professional Services Council Packet Page Number 76 of 134 G6, Attachment 1 LEGISLATIVE SERVICES AGREEMENT THIS AGREEMENT, made and entered into by and between City of Maplewood (“Client”) and LOCKRIDGE GRINDAL NAUEN PLLP (“Consultant” or “LGN”) (collectively the “Parties”). W I T N E S S E T H WHEREAS, Client, wishes to purchase the services of Consultant to assist Client in monitoring, and lobbying related to certain state legislative and administrative matters; NOW, THEREFORE, in consideration of the mutual undertakings and promises hereinafter set forth, Client and Consultant agree as follows: 1.CONSULTANT SERVICES Consultant shall provide, in coordination with Client’s officers, committees and staff, the services listed in Exhibit A hereto. If additional services, projects or work is agreed upon by both Consultant and Client, fees for such additional services, project or work will be negotiated and mutually agreed upon in writing prior to the performance of additional services, projects or work. 2.TERM AND TERMINATION 2.1 Term. The term of engagement for the services provided shall be January 1 - December 31, 2025, with an option to continue at the same rate for an additional two years, subject to termination as provided in Section 2.2. 2.2 Termination. This Agreement may be terminated prior to its expiration only as follows: 2.2.1 Upon the written mutual agreement of the Parties hereto; 2.2.2 By either Party upon sixty (60) days written notice to the other Party. 3.COST OF AND PAYMENT FOR SERVICES 3.1 Fees. In consideration of services performed as specified in Section 1 and Exhibit A of this Agreement, Client shall pay Consultant the professional fees in the amount of $40,000 payable in twelve (12) installments of $3,333.33 per month commencing January 1, 2025. Fees will not be due if the agreement is terminated before the end of the year pursuant to sections 2.2.1 or 2.2.2. 3.2 Costs. In addition to payment for professional fees, Client shall pay Consultant for all reasonable incidental expenses incurred by Consultant on Client’s behalf. 3.3 Payment. Payment for professional fees and expenses shall be made to Consultant upon submission by Consultant to Client of invoices for services rendered and expenses incurred and Client shall pay Consultant by the dates listed above. Council Packet Page Number 77 of 134 G6, Attachment 1 4.DATA RETENTION LGN may use reputable third-party service providers, including ‘cloud’ service providers, to help us deliver efficient, cost-effective legal services. This may include document/information hosting, sharing, transfer, analysis, processing or storage. By engaging us, City of Maplewood understands and consents to having communications, documents and other data pertinent to its matters managed through such third-party technology, including where confidential information may be stored on and accessed from such cloud-based computer servers located in a facility not directly controlled by LGN.City of Maplewood acknowledges that the use of such services may be subject to the terms and conditions of the provider and accept that LGN is not responsible for the security of the data, the provider’s security standards, or the risk that the security of information on such cloud-based platforms may be breached. City of Maplewood agrees that the benefits of using such technology outweigh the risks, including risks related to confidentiality and security. A list of LGN’s cloud providers is available upon request. LGN has adopted a document retention policy that governs the retention and disposition of closed client files. At the conclusion of the matter for which City of Maplewood has retained us, we will return all original client documents. At that time, City of Maplewood will have sixty (60) days to let us know if you want certain of the documents which remain in the file. If you notify us within this sixty (60) day period, we will not destroy the file until City of Maplewood has had an opportunity to identify any such documents and, if appropriate, obtain copies of them. If City of MaplewoodCity of Maplewood does not so notify us, we will transfer your file to closed storage and/or an electronic archive pursuant to our file closing and destruction procedures. File contents (including work papers, etc.) will be considered the property of LGN. We will retain the file for six (6) years and then destroy its contents, without further notice and in a manner which preserves their confidential nature. If, at any time LGN concludes that there are no active matters in which we are representing City of Maplewood, it will be considered a former, rather than a current client of LGN, unless and until City of Maplewood asks us to perform additional services, and we agree to perform them. If City of Maplewood requests us to transfer our file to you or to another firm prior to the completion of the matter, City of Maplewood agrees we can make and retain copies of relevant portions of the file and that the cost for such copying is to be paid by City of Maplewood, as well as any other copying on its behalf. These charges for copying City of Maplewood’s file may include, in the case of documents stored electronically, the reasonable cost of retrieving the documents, and City of Maplewood agrees to pay these costs. 5.INDEPENDENT CONTRACTOR Consultant shall select the means, method, and manner of performing the services herein. Consultant is and shall remain an independent contractor with respect to all services performed under this Agreement. 4893-1241-2141, v. 1 Council Packet Page Number 78 of 134 G6, Attachment 1 6.COMPLETE AGREEMENT The Parties each agree and understand that this Agreement, including all Exhibits hereto, constitutes the entire agreement between the Parties and supersedes any prior or contemporaneous oral understandings or agreements with respect to the subject matter hereof. 7.AMENDMENTS AND WAIVERS This Agreement may not be amended, altered, enlarged, supplemented, abridged, or modified, nor can any provision hereof be waived, except by a writing executed by both Parties which shall be attached hereto. Failure of any Party to enforce any provision of this Agreement shall not constitute or be construed as a waiver of such provision nor of the right to enforce such provision. 8.NOTICES All notices, demands, and requests permitted or required to be given under this Agreement shall be in writing and deemed given when mailed by the United States mail, postage prepaid, registered or certified mail, return receipt requested, to the address of the appropriate Party as provided herein. IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have executed this Agreement this day of ____________________2024 ADDRESS:CLIENT: 1830 County Road B E City of Maplewood Maplewood, MN 55109 By:________________________________ Its:_________________________________ ADDRESS: CONSULTANT: Suite 2200 LOCKRIDGE GRINDAL NAUEN PLLP 100 Washington Avenue South Minneapolis, MN 55401 By: Harry Gallaher Its: Managing Partner 4893-1241-2141, v. 1 Council Packet Page Number 79 of 134 G6, Attachment 1 EXHIBIT A LGN will provide state lobbying services on capital investment, fiscal and policy issues for the City of Maplewood, Minnesota. LGN will work at the direction of Maplewood City Manager Michael Sable. 4893-1241-2141, v. 1 Council Packet Page Number 80 of 134 For the permanent record: Meeting Date: 10/28/2024 Agenda Item H1, Additional Attachment J1 CITY COUNCILSTAFF REPORT Meeting Date October 28, 2024 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director Design Review and Parking Waiver Resolution, Multifamily Residential AGENDA ITEM: Project, 2615 Maplewood Drive Action Requested: MotionDiscussion Public Hearing Form of Action:ResolutionOrdinanceContract/AgreementProclamation Policy Issue: In September 2020, Matt Frisbie of Frisbie Companies received approval from the Community Design Review Board (CDRB) to construct a new three-story, 72-unit apartment building on vacant land at 2615 Maplewood Drive. This approval was valid for two years and expired in 2022. At the developer’s request, the project received renewed approval from the CDRB in September 2022, extending its validity for another two years. Construction of the building has yet to begin, and the developer has requested the city approve the project for this site again, allowing another two years to start construction. In addition to requesting project renewal, the developer is seeking city council approval of a change to the previously approved site plan to eliminate 16 surface parking spaces on the site's north side and 15 parking spaces within the underground garage. The apartment building is a permitted use on this site. Recommended Acti on: Motion to approve a resolution for a design review and parking waiver for constructing a 72-unit multi-family housing building at 2615 Maplewood Drive. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment The city deemed the applicant's application complete on August 28, 2024. The initial 60-day review deadline for a decision was October 27, 2024. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days, if necessary, to complete the review. The city has Council Packet Page Number 81 of 134 J1 extended this deadline an additional 60 days, and the new deadline for review is December 26, 2024. Background: As mentioned, the CDRB reviewedand approved this project twice in 2020 and 2022, but the applicant did not move forward due to construction costs. The city council was not required to review this project in 2020 or 2022 because the proposed use is permitted in the zoning district, and all ordinance requirements were being met. The proposed use is still permitted, but the requested parking waiver requires city council review. The applicant has communicated to staff that if this project is approved, he will finalize the construction financing this winter and be ready to break ground in April 2025. The applicant stated that the project has been re-bid, and he will meet the outstanding requirements to pull a building permit next spring. Parking Waiver The applicant requests one change from this project's previous two approvals in 2020 and 2022. The city’s zoning ordinance states that multi-family buildings must provide two parking spaces for each unit, with one parking space covered. For a 72-unit building, 144 parking spaces are required. The project, as previously proposed, met this requirement. In refining this project's scope, the applicant requests that the city council consider the 31 studio units proposed in the building and reduce their parking requirement from two to one space. The rest of the units within the project would still maintain the two-space per-unit ordinance requirement. The applicant also proposes 16 proof-of-parking spaces to the north of the building that the city council can require to be built if parking becomes an issue. The table below breaks down how spaces would be allotted. Number of and Type of Unit Spaces Proposed Per UnitSpaced Allocated 31 Studio Units 1 31 36 One-Bedroom Units 2 72 5 Two-Bedroom Units 2 10 Total Spaces113 Parking requirements were reviewed as part of the city’s recent zoning ordinance updates, and ultimately, revisions were not considered as part of that process. Staff reviewed the project’s proposed parking with ordinances in peer cities that use bedroom mix as part of their standards, and what the applicant proposes falls in line with those ordinance requirements. Parking requirements within those cities fell between 92 and 115 spaces. The reduction of the 31 parking spaces would result in the reduction of 9,300 square feet of impervious surface to the entire site. Of the 31 parking spaces proposed to be waived, 15 would be from the underground garage, and 16 would be from the surface lot to the north of the building. The project’s original plans included an external concrete raised terrace west of the building’s footprint with 15 parking spaces in the parking garage below it. By reducing underground parking by 15 spaces, the remaining 57 underground spaces fit within the footprint of the building. By reducing the building’s footprint and removing this raised concrete terrace, the applicant proposes a larger buffer to the existing wetland, a more natural grading plan, and more landscaping to tie the project into the natural setting. A small 420-square-foot concrete patio is proposed to be west of the building to provide an area outside for residents to grill and view the natural area to the west. For the 16 proposed waived surface spaces north of the building, the applicant states that the Council Packet Page Number 82 of 134 J1 design change will help provide a larger landscape buffer to the existing neighbors to the north, more pervious area, and a rain garden that serves as a visible amenity. Design Review Site Plan The site will be accessed by three drives coming off Maplewood Drive. A single access point would be north of the building, leading to the underground garage. Two access points provide access to a one-way drive and parking lot south of the building. The proposed apartment building and parking lots are concentrated on the east side of the lot, preserving buildable land on the west side of the lot. The area of land on the west side of the site, which is also west of a wetland, will not be built on as it is needed for residential density calculations. The building and parking lots meet all required setbacks, including the 100-foot building setback required to the north property line. As mentioned in the parking discussion in this report, the applicant is proposing a revised site plan that reduces the amount of impervious surface by 9,300 square feet. The reductions would occur near the surface parking lot to the north of the building and to the courtyard area to the west of the building. The applicant is required to submit a survey – signed by a licensed surveyor – confirming property lines. Building Elevations The three-story building's height is 34’ 8 7/8” feet, which meets city requirements. Its exterior will be comprised of brick, stone, metal panels, and cementitious siding with a flat roof. All rooftop equipment will be required to be screened on all sides. Landscaping and Screening Per the original plans, there are 143 significant trees equaling 1,996 diameter inches of trees on the property. The applicant is removing 35 significant trees equaling 533.5 diameter inches. Because so many trees are being preserved, the tree ordinance does not call out tree replacement for the development. The applicant’s landscape plan includes 25 new trees, for a total of 50.5 caliper inches. In addition to the trees, numerous shrubs and perennials will be planted around the building. Due to the amount of time since the original plans were developed, staff is recommending the applicant be required to submit an updated tree plan which will account for any trees that did not show up on the original plan and will accurately identify healthy and dead trees. City ordinance requires screening to be installed when light from automobile headlights and other sources would be directed into residential windows – in this case along the north property line in the area of the proposed parking lot. The ordinance states that minimum screening shall consist of a barrier at least six feet in height which provides a minimum opaqueness of 80 percent. If vegetation is used it must provide year-round screening, otherwise, a fence or combination of the two may be used. Prior to a building permit being issued, the applicant shall be required to provide a plan showing that the screening requirement is met. Floor Area City ordinance requires a minimum of 580 square feet for both efficiencies and one-bedroom units. Council Packet Page Number 83 of 134 J1 The applicant is proposing 31 efficiency units at 580 square feet in size and 36 one-bedroom units ranging from 849 to 907 square feet, exceeding the city’s minimum requirement. Two-bedroom units are required to be at least 740 square feet in size. This proposed project’s five two-bedroom units will be 1,024 to 1,058 square feet in size, again exceeding the city’s minimum requirement. Wetlands and Shoreland There is a Manage B wetland located in the center of the parcel. The city’s wetland ordinance requires a 50-foot minimum and 75-foot average wetland buffer. The wetland ordinance allows flexibility in instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. This project is meeting the city’s wetland setback requirements. As discussed in this report, the applicant’s proposed site plan revision will increase the setbacks from the parking lot and building to the wetland on site. The Shoreland Overlay District for Kohlman Lake allows for 30 percent impervious surface coverage for an apartment complex. The parcel is 8.96 acres. The impervious surface area, including the building, parking lot, and sidewalks, was originally proposed to cover 1.26 acres. If a parking waiver is granted the amount of impervious surface is reduced to 1.05 acres. Similarly, the overall impervious surface area would be reduced from 14 percent of the parcel to 12 percent – in which both scenarios meet the Shoreland Overlay District requirements. Lighting The applicant’s submitted photometric plan meets all city requirements. Trash Enclosure All trash and recycling containers will be stored within the building. Department Comments Engineering Please see Jon Jarosch's original engineering report, dated September 2, 2020, attached to this report. Before any permits are issued, all civil plans will need to be updated for review and approval by the city engineer. Environmental Please see Shann Finwall's updated environmental report, dated September 10, 2024, attached to this report. Building Official – Randy Johnson The proposed building is required to meet the minimum requirements of the Minnesota State Building Code. Council Packet Page Number 84 of 134 J1 Commission Review Community Design Review Board October 15, 2024: The community design review board reviewed this project and recommended approval. The board added a condition requiring that the survey submitted to the city include the proof-of-parking spaces on the document. This is reflected in condition 8.g. in the attached resolution. Citizen Comments Staff sent notices to the 130 surrounding property owners within 350 feet of the subject site regarding this proposed project and parking waiver. Staff also sent notices to this same radius in 2020 and 2022. In 2020, the city received seven responses, which are included in the attachments of this report. In 2022, no responses were received. For the most recent 2024 notice, staff received one comment, which is included below. It should be noted that the comments regarding trees in the response below are being addressed within the environmental review. The dead trees will be required to be removed, and the applicant has indicated that the two maple trees the resident identifies will be preserved. All other tree replacement requirements will be met. Thank you for the notice of the public meeting on September 17. I will be unable to attend, but I wanted to pass along some information. We are happy to see the reduction in parking spots on the north side. I did see that another change was an addition of a storm water retention area on the north side. I have enclosed photos of two maple trees that were planted by a previous landowner in response to a tree violation. These trees do not appear on the site plans (see page 4 of the 28-page C-100 General Notes). Also see photos a and b. They seem be just to the north of the storm water retention area, but I wanted to point them out since they are still alive and we wish that they could be saved. They are beautiful trees! Also on the site plans there are five large green ash trees that were slated to be saved (numbers 35-39 on page 4.) Also see photo c. These are just to the west of the maple trees in a cluster. I brought up a concern about these four years ago. They are now long dead with large branches falling from them. They should be removed. (Pete Boulay, 1100 County Road C East) Photo B Photo APhoto C Council Packet Page Number 85 of 134 J1 Reference Information Site Description Campus Size: 8.96 acres Existing Land Use: Vacant Land Surrounding Land Uses North: Single Family Homes East: Maplewood Drive and Highway 61 South: Town and Country Manufactured Home Park West: Kohlman Park and Town and Country Manufactured Home Park Planning Existing Land Use: Medium Density Residential Existing Zoning: R3 – Multiple Dwelling Attachments: 1.Design Review and Parking Waiver Resolution 2.Overview Map 3.2040 Future Land Use Map 4.Zoning Map 5.Wetland Map 6.Shoreland Overlay Map 7.Applicant's Narrative 8.Original Site Plan 9.Revised Site Plan 10.Proof-of Parking Site Plan 11.Building Elevations 12.Landscape Plan 13.Engineering Report, dated September 2, 2020 14.Environmental Report, dated September 10, 2024 15.Citizen Comments from 2020 16.CDRB Minutes, September 15, 2020 17.CDRB Minutes, September 20, 2022 18.Draft CDRB Minutes, October 15, 2024 19.Presentation Slides 20.Applicant's Plans (separate attachment) Council Packet Page Number 86 of 134 J1, Attachment 1 DESIGN REVIEW AND PARKING WAIVER RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Matt Frisbie of Frisbie Companies, has requested approval of design review and a parking waiver to construct a three-story multi-family building. 1.02 The property is located at 2615 Maplewood Drive and is legally described as: PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8.Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 feet east of the northwest comer of said Lot 7 to the southwest comer of said Lot 7. Parcel 3: That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). Council Packet Page Number 87 of 134 J1, Attachment 1 Section 2.Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped August 18, 2020. Approval is subject to the applicant doing the following: 1. If the city has not issued a building permit for this project, repeat this review in two years. 2. All fire marshal and building official requirements must be met. 3. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, September 2, 2020. 4. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated September 10, 2024. 5. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 6. Rooftop vents and equipment shall be located out of view from all sides of the property. 7. Any identification or monument signs for the project must meet the city's sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 8. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: Council Packet Page Number 88 of 134 J1, Attachment 1 a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Submit to staff a screening plan detailing that all ordinance requirements regarding screening on the north parking lot's north side are met. c. All civil plans must be updated to meet all requirements of the city engineer. d. Revised building elevations showing that all exposed walls of the basement of this building, on all sides, are faced with material and color that matches the material and color shown on the third floor of the building façade. e. A revised site plan showing at least one speed bump in the north and southeast parking lots, approximately halfway in the middle of each parking lot. f. Submit a revised tree plan that preserves the two maple trees near the north property line. g. Submit a survey of the property signed by a licensed surveyor. The survey shall also include the proof-of-parking spaces. 9. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 10. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 11. All work shall follow the approved plans. The director of community development may approve minor changes. Council Packet Page Number 89 of 134 J1, Attachment 1 12.A parking waiver of 31 spaces is approved. The applicant shall maintain at least 56 surface and 57 underground parking spaces. If a parking shortage develops, the city council may require an additional 16 parking spaces as identified by the applicant’s proof-of-parking plan. Council Packet Page Number 90 of 134 Attachment 2 2615 Maplewood Drive - Overview Map September 4, 2024 City of Maplewood Legend 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 91 of 134 Attachment 3 2615 Maplewood Drive - Future Land Use Map September 4, 2024 City of Maplewood Legend ! I Future Land Use - 2040 Low Density Residential Medium Density Residential Mixed-Use - Community Commercial Public/Institutional Open Space Park 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 92 of 134 Attachment 4 2615 Maplewood Drive - Zoning Map September 4, 2024 City of Maplewood Legend ! I Zoning Single Dwelling (r1) Multiple Dwelling (r3) Farm (f) Open Space/Park Light Manufacturing (m1) 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 93 of 134 Attachment 5 2615 Maplewood Drive - Wetland Map September 4, 2024 City of Maplewood Legend ! I Wetlands Manage A Manage B Manage C 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 94 of 134 Attachment 6 Maplewood Living Development August 20, 2020 City of Maplewood Legend Shoreland Overlay P 0350 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 95 of 134 Attachment 7 5ğƷĻʹ8/5/24 CƩƚƒʹMattFrisbie,FrisbieCompanies,LLCandEFMaplewood,LLC {ǒĬƆĻĭƷʹMaplewoodApartmentLandΑParkingWaiver/Variance WeareaskingtheCityofMaplewoodstaffandleadershiptoconsideraparkingwaiver/varianceforthe proposed72unitapartmentbuildinglocatedat2614MaplewoodDriveNorthinMaplewood,Minnesotain ordertocreatelessofanenvironmentalimpactonthesiteandalignparkingwiththebuildiƓŭ͸ƭunitmix.The followinginformationhighlightsthereasonsfortheparkingwaiver/varianceandtheproposedparkingplan: Thecurrentdesignofthe72unitprojectfitswithinthezoning,setbacks,height,andallothercityand watershedrequirements.Specificallyforparking,thepreviouslyapprovedplanincludes72underground parkingstallsand72surfaceparkingstallsforatotalof144parkingstalls. TheapartmentbuźƌķźƓŭ͸ƭunitmixincludes: 31studios 36onebedroomunits 5twobedroomunits Theparkingneedsforstudios,whichareusuallyoccupiedbyjustoneperson,aretypicallyjustoneparkingstall perunit.Manyresidentsintheonebedroomunitswillalsolikelyonlyhaveonecar.So,oftheapartment ĬǒźƌķźƓŭ͸ƭ72units,67oftheunitsareverylikelytohaveaneedforjustoneparkingstall.Providingtwoparking stallsforeachofthese67unitsisexcessiveandcreatesmoreofanimpacttothesite. Ourrequestisthat,ofthe31studiounits,wewouldaskforthewaivertoprovideonestallperunitthus reducingtheparkingcountby31stallsΑ15undergroundand16surfaceparkingstalls.Thereductionofthe31 parkingstallswouldgiveback9,300s.f.ofimpervioussurfacetothesiteformoreofanaturalandopense tting byreducingthesizeofboththesurfaceparkinglotandtheĬǒźƌķźƓŭ͸ƭfootprint. ThebuildiƓŭ͸ƭfootprintforthepreviouslyapprovedplanincludedanexternalconcreteraisedterrace,with15 parkingstallsbelowitintheparkinggarage.Byreducingundergroundparkingstallsby15units,theremaining 57undergroundparkingstallsfitwithinthefootprintofthethreestorybuilding.ByreducingtheĬǒźƌķźƓŭ͸ƭ footprintandremovingthisraisedconcreteterrace,wecanprovidealargerbuffertotheexistingwetland,more imperviousareas,amorenaturalgradingplan,andmorelandscapingtotietheprojectintothenaturalsetting. Forthesurfaceparkingstalls,werequestareductionof16parkingstallsonthenorthsideoftheproposed building.Thisdesignchangewillhelpprovidealargerlandscapebuffertotheexistingneighborstothenorth, providemoreimperviousareaandagreaterbuffertotheexistingwetland,andamorenaturalgradingplanwith araingardenthatservesasavisibleamenity. Thankyouforyourconsideration. Sincerely, PartneringinArchitecture,Developing,Consulting Council Packet Page Number 96 of 134 Attachment 8 MNMAPLEWOOD BYDATEREVISIONSNo. WWW.KIMLEY-HORN.COM LLC PHONE: 651-645-4197 767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114 EF MAPLEWOOD SITE PLAN © 2020 KIMLEY-HORN AND ASSOCIATES, INC. PREPARED FOR DEVELOPMENT C400 SHEET NUMBER MAPLEWOOD LIVING PRELIMINARY - NOT FOR CONSTRUCTION R3-BR3-B 8.96 AC0.00 AC2.52 AC1.26 AC1.26 AC0.23 AC0.13 AC2.52 AC0.36 AC2.88 AC SIDE = 30' REAR = 30'8.96 AC ROAD = 15' 50' MINIMUM FRONT = 100' DWELLING 72 OUTSIDE SIDE/REAR = 15' PROPERTY AREA) 5 STALLS / 8 STALLS 144 SPACES @ 2 PER 21,291 SF (8% OF TOTAL 144 SPACES: 72 INSIDE AND AREAS PARKING PROPERTY LINEPROPOSED FENCESETBACK LINERETAINING WALLPROPOSED CURB AND GUTTERPROPOSED STANDARD DUTY ASPHALTPROPOSED CONCRETE PAVEMENTPROPOSED STORMWATER MANAGEMENT AREAPROPOSED CONCRETE SIDEWALK ZONING SUMMARY PROPERTY SUMMARY BUILDING DATA SUMMARY MAPLEWOOD LIVING DEVELOPMENT AND CODES AND O.S.H.A. STANDARDS.LOCATIONS AND DIMENSIONS OF VESTIBULES, SLOPE PAVING, SIDEWALKS, EXITPORCHES, TRUCK DOCKS, PRECISE BUILDING DIMENSIONS AND EXACT BUILDINGUTILITY ENTRANCE LOCATIONS.UNLESS OTHERWISE NOTED. STRIPED RADII ARE TO BE 5'.NOTED.REMOVED OR RELOCATED AS NECESSARY. ALL COST SHALL BE INCLUDED IN BASEBID.OTHERWISE NOTED ON PLANS) INCLUDING BUT NOT LIMITED TO, ALL UTILITIES,STORM DRAINAGE, SIGNS, TRAFFIC SIGNALS & POLES, ETC. AS REQUIRED. ALLWORK SHALL BE IN ACCORDANCE WITH GOVERNING AUTHORITIES REQUIREMENTSAND PROJECT SITE WORK SPECIFICATIONS AND SHALL BE APPROVED BY SUCH. ALLCOST SHALL BE INCLUDED IN BASE BID.SURVEY BY DEMARC, DATED 05/08/2020.KIMLEY-HORN ASSUMES NO LIABILITY FOR ANY ERRORS, INACCURACIES, OROMISSIONS CONTAINED THEREIN.SHOWN FOR GRAPHICAL & INFORMATIONAL PURPOSES ONLY. CONTRACTOR TOVERIFY SIZE, LOCATION AND ANY REQUIRED PERMITS NECESSARY FOR THECONSTRUCTION OF THE PYLON / MONUMENT SIGN.ELECTRICAL PLAN.UNDERGROUND STRUCTURES, OR OTHER OBSTRUCTIONS SHALL BE LOCATEDWITHIN EXISTING OR PROPOSED UTILITY EASEMENTS AND RIGHTS OF WAY UNLESSSPECIFICALLY NOTED ON PLANS OTHERWISE.BOUNDARY DIMENSIONS.INDICATED. TOTAL PROPERTY AREAON-STE DISTURBED AREAOFF-SITE DISTURBED AREATOTAL DISTURBED AREAWETLAND SETBACKADA STALLS REQ'D / PROVIDED EXISTING IMPERVIOUS AREA (ON-SITE)EXISTING PERVIOUS AREA (ON-SITE)PROPOSED IMPERVIOUS AREA (ON-SITE)PROPOSED PERVIOUS AREA (ON-SITE)PROPOSED IMPERVIOUS AREA (OFF-SITE)PROPOSED PERVIOUS AREA (OFF-SITE)EXISTING ZONINGPROPOSED ZONINGPARKING SETBACKSBUILDING SETBACKSPROPOSED PROPERTYBUILDING AREAREQUIRED PARKINGPROPOSED PARKING LEGEND 2.CONTRACTOR SHALL REFER TO THE ARCHITECTURAL PLANS FOR EXACT4.ALL DIMENSIONS AND RADII ARE TO THE FACE OF CURB UNLESS OTHERWISE SITE PLAN NOTES 1.ALL WORK AND MATERIALS SHALL COMPLY WITH ALL CITY/COUNTY REGULATIONS3.ALL INNER CURBED RADII ARE TO BE 3' AND OUTER CURBED RADII ARE TO BE 10'5.EXISTING STRUCTURES WITHIN CONSTRUCTION LIMITS ARE TO BE ABANDONED,6.CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, (UNLESS7.SITE BOUNDARY, TOPOGRAPHY, UTILITY AND ROAD INFORMATION TAKEN FROM A8.TOTAL LAND AREA IS 5.96 ACRES.9.PYLON / MONUMENT SIGNS SHALL BE CONSTRUCTED BY OTHERS. SIGNS ARE10.CONTRACTOR SHALL REFERENCE ARCH / MEP PLANS FOR SITE LIGHTING AND11.NO PROPOSED LANDSCAPING SUCH AS TREES OR SHRUBS, ABOVE AND12.REFER TO FINAL PLAT OR ALTA SURVEY FOR EXACT LOT AND PROPERTY13.ALL AREAS ARE ROUNDED TO THE NEAREST SQUARE FOOT.14.ALL DIMENSIONS ARE ROUNDED TO THE NEAREST TENTH FOOT.15.ALL PARKING STALLS TO BE 9.5' IN WIDTH AND 18' IN LENGTH UNLESS OTHERWISE ACCESSIBLE CURB RAMPACCESSIBLE PARKING SIGNACCESSIBLE PARKINGAREA STRIPED WITH 4" SYSL @ 45° 2' O.C.STANDARD DUTY ASPHALT PAVEMENTTRANSITION CURBSTOP SIGN CONCRETE SIDEWALKEXISTING PIPE BOLLARDMATCH EXISTING EDGE OF PAVEMENT/ CURB & GUTTERLANDSCAPE AREA - SEE LANDSCAPE PLANSMILL AND OVERLAY RESTRIPPED AREASHEAVY DUTY CONCRETE PAVEMENTB612 CURB & GUTTER (TYP.)FLAT CURBCOMMERCIAL DRIVEWAY APRONRETAINING WALLPROPOSED MONUMENT SIGN BY OTHERSCOURTYARD - SEE ARCHITECTURAL PLANSPROPOSED TRANSFORMERPROPOSED SITE SIGNAGERETAINING WALL WITH 4' HIGH DECORATIVE FENCELIGHT POLE (PER SIGN VENDOR PLANS)RIP RAP AT DOWNSPOUT I FJLT ABCDEGHKNOPQRSUVX MW KEYNOTE LEGEND A T C ' 0 . 0 1 R "DO NOT ENTER" SIGN ' C 3 . 7 1 MAPLEWOOD DRIVE A U ' 0 . 0 1 C "ONE WAYTRAFFIC" SIGN' R 6' A . 8 '2 . 26 0 1 . 6 W ' 0 . U 6' 4 '. 0 . ''8 STORMWATER 5 0 . 1 02 5 TREE (TYP.) EXISTINGR1. R 8 MANAGEMENT AREA 2 24.0' ' H S0 ' '. ' . 0 0 .3 ' I. 0D KCABT 5ES GNIDLIUB "0-'51P .G 2'9 22.6' 5 RQ. 55Y F1 . 9 X 1T '1 2 ' W 6 . 8 KCABTES GNIDLIUB "0-'03 . 0 ' 5 1 0 .1 °' ' 5 0. 5 .9 6 5. R 4 2 5.0' (TYP.) 2 ' 0 . XV X' 5 W 1 6 . F0 E 1 8.0' 66.5' 8.0' TYP.TYP.TYP. 21.7' 18.0'24.0'18.0' 11.1' G EXISTING PROPERTYLINE (TYP.)V PE V A (TYP.)A V 5.0' R 64.4' 9.5' (TYP.) LEVEL 1: 869.65'LEVEL 2: 881.00' I MULTI-FAMILY HOUSING A (TYP.) H24.0' 3 STORY PLUS LOWER LEVEL PARKING BUILDING FOOTPRINT AREA: ±21,291 SF 68.7' V P W ' 5 . 4 R ' 0 . 2 'R 0 . 2 R EXISTING WETLAND KCABTES "0-'001 EXISTING WATEREDGE (TYP.) (TYP.) 50' WETLAND SETBACK EXISTING WETLAND DELINEATION G N I D L I U B O T R E F F U B G N I K R A P " 75' WETLAND SETBACK 0 - ' 5 1 NORTH .cnI ,setaicossA dna nroH-yelmiK ot ytilibail tuohtiw eb llahs .cnI ,setaicossA dna nroH-yelmiK yb noitatpada dna noitazirohtua nettirw tuohtiw tnemucod siht no ecnailer reporpmi dna fo esueR .deraperp saw ti hcihw rof tneilc dna esoprup cificeps eht rof ylno dednetni si ,ecivres fo tnemurtsni na sa ,niereh detneserp sngised dna stpecnoc eht htiw rehtegot ,tnemucod sihT K:\\Frisbie Properties, LLC\\3 Design\\CAD\\PlanSheets\\C4-SITE PLAN.dwg August 12, 2020 - 10:25pm Council Packet Page Number 97 of 134 Attachment 9 MNMAPLEWOOD EF MAPLEWOOD LLC SITE PLAN PREPARED FOR C400 DEVELOPMENT MAPLEWOOD LIVING 3 R3-BR3-B 8.96 AC0.00 AC2.52 AC1.15 AC1.37 AC0.23 AC0.13 AC2.52 AC0.36 AC2.88 AC SIDE = 30' REAR = 30'8.96 AC ROAD = 15' 50' MINIMUM FRONT = 100' DWELLING 56 OUTSIDE SIDE/REAR = 15' PROPERTY AREA) 6 STALLS / 6 STALLS 144 SPACES @ 2 PER 90,807 SF (23.3% OF TOTAL 113 SPACES: 57 INSIDE AND AREAS PARKING NORTH PROPERTY LINEPROPOSED FENCESETBACK LINERETAINING WALLPROPOSED CURB AND GUTTERPROPOSED STANDARD DUTY ASPHALTPROPOSED CONCRETE PAVEMENTPROPOSED STORMWATER MANAGEMENT AREAPROPOSED CONCRETE SIDEWALK ZONING SUMMARY PROPERTY SUMMARY BUILDING DATA SUMMARY MAPLEWOOD LIVING DEVELOPMENT AND CODES AND O.S.H.A. STANDARDS.OTHERWISE NOTED ON PLANS) INCLUDING BUT NOT LIMITED TO, ALL UTILITIES,STORM DRAINAGE, SIGNS, TRAFFIC SIGNALS & POLES, ETC. AS REQUIRED. ALLWORK SHALL BE IN ACCORDANCE WITH GOVERNING AUTHORITIES REQUIREMENTSAND PROJECT SITE WORK SPECIFICATIONS AND SHALL BE APPROVED BY SUCH. ALLSURVEY BY DEMARC, DATED 05/08/2020.OMISSIONS CONTAINED THEREIN.SHOWN FOR GRAPHICAL & INFORMATIONAL PURPOSES ONLY. CONTRACTOR TOVERIFY SIZE, LOCATION AND ANY REQUIRED PERMITS NECESSARY FOR THEWITHIN EXISTING OR PROPOSED UTILITY EASEMENTS AND RIGHTS OF WAY UNLESSSPECIFICALLY NOTED ON PLANS OTHERWISE. LOCATIONS AND DIMENSIONS OF VESTIBULES, SLOPE PAVING, SIDEWALKS, EXITPORCHES, TRUCK DOCKS, PRECISE BUILDING DIMENSIONS AND EXACT BUILDINGUTILITY ENTRANCE LOCATIONS.UNLESS OTHERWISE NOTED. STRIPED RADII ARE TO BE 5'.NOTED.REMOVED OR RELOCATED AS NECESSARY. ALL COST SHALL BE INCLUDED IN BASEBID.COST SHALL BE INCLUDED IN BASE BID.KIMLEY-HORN ASSUMES NO LIABILITY FOR ANY ERRORS, INACCURACIES, ORCONSTRUCTION OF THE PYLON / MONUMENT SIGN.ELECTRICAL PLAN.UNDERGROUND STRUCTURES, OR OTHER OBSTRUCTIONS SHALL BE LOCATEDBOUNDARY DIMENSIONS.INDICATED. TOTAL PROPERTY AREAON-STE DISTURBED AREAOFF-SITE DISTURBED AREATOTAL DISTURBED AREAWETLAND SETBACKADA STALLS REQ'D / PROVIDED EXISTING IMPERVIOUS AREA (ON-SITE)EXISTING PERVIOUS AREA (ON-SITE)PROPOSED IMPERVIOUS AREA (ON-SITE)PROPOSED PERVIOUS AREA (ON-SITE)PROPOSED IMPERVIOUS AREA (OFF-SITE)PROPOSED PERVIOUS AREA (OFF-SITE)EXISTING ZONINGPROPOSED ZONINGPARKING SETBACKSBUILDING SETBACKSPROPOSED PROPERTYBUILDING AREAREQUIRED PARKINGPROPOSED PARKING LEGEND 2.CONTRACTOR SHALL REFER TO THE ARCHITECTURAL PLANS FOR EXACT3.ALL INNER CURBED RADII ARE TO BE 3' AND OUTER CURBED RADII ARE TO BE 10'4.ALL DIMENSIONS AND RADII ARE TO THE FACE OF CURB UNLESS OTHERWISE5.EXISTING STRUCTURES WITHIN CONSTRUCTION LIMITS ARE TO BE ABANDONED,6.CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, (UNLESS7.SITE BOUNDARY, TOPOGRAPHY, UTILITY AND ROAD INFORMATION TAKEN FROM A8.TOTAL LAND AREA IS 5.96 ACRES.9.PYLON / MONUMENT SIGNS SHALL BE CONSTRUCTED BY OTHERS. SIGNS ARE SITE PLAN NOTES 1.ALL WORK AND MATERIALS SHALL COMPLY WITH ALL CITY/COUNTY REGULATIONS10.CONTRACTOR SHALL REFERENCE ARCH / MEP PLANS FOR SITE LIGHTING AND11.NO PROPOSED LANDSCAPING SUCH AS TREES OR SHRUBS, ABOVE AND12.REFER TO FINAL PLAT OR ALTA SURVEY FOR EXACT LOT AND PROPERTY13.ALL AREAS ARE ROUNDED TO THE NEAREST SQUARE FOOT.14.ALL DIMENSIONS ARE ROUNDED TO THE NEAREST TENTH FOOT.15.ALL PARKING STALLS TO BE 9.5' IN WIDTH AND 18' IN LENGTH UNLESS OTHERWISE T A " R E ' T 0 . N 5 E C T ' O0 . N 6 N O G I D "S ' 3 C . 7 1 U MAPLEWOOD DRIVE N G I S Y " A CA I WE F A F ER R A N A E R O ' "TC6T .T ' C28 . 2A C6 N 1 E 'W 0 .'M M A 5 0 E '.R ' W 0 06 '. G .O 0 5 .5 ''A T 50 '0 U.N .S 0 6 . 6'A 68 . M 2 2 ' TREE (TYP.) EXISTING 2 . 3 2 24.0' ' 0 . H .PYT3 ' KCABTES GNIDLIU B "0-'03 S '02' I .. 09 '0.5 .5KCABTES GNIKRAP "0-'51.22. '6P KCABTE' 5S GNIDLIUB "0-'039 1 GY D5 1.2 Q T 1 .. ' PP 6 YX'Y. W' 'X'X 00 TT .0 X0 01. . '. 5 8C 043 1 .1 Z 1C 1Z 913.0' ° 0 ''' Y. 5 . 0569 .. 4 2 8 2 ' 0V . ' 80 . 5 1 ' E '6 . 6 5.0' (TYP.) F0 . W1 4 2 Y8.0'9.5' 9.5' 3' T 0 B . 66.6' R6 BF E P O R . )P P .8.0' Y P T G '11.1' 18.0'24.0'18.0 22.1' Y N I TZ G (TYP.TYP. TYP. T V SE I N X I 4.5''' '' EL000 000 ... ... YP.555 T555 111E 3 P V . VA '. P 0''0000....88882222 P Y . 20.0' Y 0T AAA )T 1 . PZ Y RRR T5.0'.. ( PPP ' (TYP.) CYYY 5 . TTT C 9 ZZZ LEVEL 1: 869.65'LEVEL 2: 881.00' I A '.. 0PP MULTI-FAMILY HOUSING. 0YY 1TTT EXTERIOR STAIR FROM LEVEL 2 TOSIDEWALK. SEE ARCH PLANS. ..PPPPPYYYTTT 24.0'' 8 . 3 STORY PLUS LOWER LEVEL PARKING''55555...444 (TYP.)BUILDING FOOTPRINT AREA: ±27,345 SF 5 H 69.0' Y B B ' 0 . B 5 8.4' W 5.0' A P' A 0 . 0 2 BBB EXISTINGWETLAND KKCCAAABBBBTTTTEEEESS ""0000--''00000011 EXISTING WATEREDGE (TYP.) 50' WETLAND SETBACK (TYP.) EXISTINGWETLAND DELINEATION G N I D L I U B O T R E F F U B G N I K R A P " 0 - ' 5 1 75' WETLAND SETBACK S SEWER LINE (TYP.) EXISTING SANITARY CONNECTION @ 855.0 SEWER LINE (TYP.) EXISTING SANITARY CONCRETE SIDEWALKACCESSIBLE CURB RAMPACCESSIBLE PARKING SIGNACCESSIBLE PARKINGAREA STRIPED WITH 4" SYSL @ 45° 2' O.C.STANDARD DUTY ASPHALT PAVEMENTTRANSITION CURBCOMMERCIAL DRIVEWAY APRONSEGMENTAL BLOCK RETAINING WALLSTOP SIGNOTHERS)4' BROWN VINYL FENCE - SEE ARCHITECTURAL PLANSCONCRETE PAVEMENTCONCRETE CAST-IN-PLACE STAIRS AND RAILINGSSPEED BUMP - SEE DETAIL PIPE BOLLARDMATCH EXISTING EDGE OF PAVEMENT/ CURB & GUTTERLANDSCAPE AREA - SEE LANDSCAPE PLANSMILL AND OVERLAY RESTRIPPED AREASHEAVY DUTY CONCRETE PAVEMENTB612 CURB & GUTTER (TYP.)FLAT CURBPROPOSED MONUMENT SIGN BY OTHERSPATIO - SEE ARCHITECTURAL PLANSPROPOSED TRANSFORMERPROPOSED SITE SIGNAGERETAINING WALL WITH 4' HIGH DECORATIVE FENCE (DESIGN BYLIGHT POLE (PER SIGN VENDOR PLANS)RIP RAP AT DOWNSPOUTRESIDENTIAL PATIOS & RAILINGS - SEE ARCHITECTURAL PLANS I ABEFJKLPSTVXYZ CDGHMNOQRU W AABB CC KEYNOTE LEGEND Council Packet Page Number 98 of 134 Attachment 10 Council Packet Page Number 99 of 134 Attachment 11 Council Packet Page Number 100 of 134 Attachment 11 Council Packet Page Number 101 of 134 Attachment 11 Council Packet Page Number 102 of 134 Attachment 12 Council Packet Page Number 103 of 134 Attachment 13 Engineering Plan Review PROJECT: Maplewood Drive at County Road C Apartments PROJECT NO: 20-24 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 9-2-2020 PLAN SET: Engineering plans dated 8-13-2020 REPORTS: Stormwater Management Plan – Dated 5-18-2018 The applicant is seeking city approval to develop a 72 unit apartment project on roughly 9 acres of vacant land near the southwest corner of County Road C and Maplewood Drive. The applicant is requesting a review of the current design. The amount of disturbance on this site is greater than ½ acre. As such, the applicant is required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. The applicant is proposing to meet these requirements via the use of an iron- enhanced filtration basin, infiltration basins, and an underground stormwater storage system. From the information submitted, it appears that the proposed design meets the City and Watershed District stormwater management requirements. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents and calculations for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2)A joint storm water maintenance agreement shall be prepared and signed by the owner for the proposed filtration basin, infiltration basins, pretreatment devices, and underground detention system. The Owner shall submit a signed copy of the joint storm- water maintenance agreement with the RWMWD to the City. 3)One of the methods being proposed to meet volume reduction requirements is iron- enhanced filtration. While the City is supportive of this method, our stormwater management standards don’t currently address iron-enhanced filtration. As such, the City will defer to the RWMWD methodology for calculating volume reduction credits generated through this method. Council Packet Page Number 104 of 134 Attachment 13 4)The applicant shall show how the proposed trench drain near the garage entrance at the northwest corner of the building will be routed on the utility plan. The trench drain shall not be connected into the sanitary sewer system. 5)The applicant shall aim to achieve 1-foot of freeboard between the emergency overflow for the underground detention system and the high-point near the top of the garage entrance ramp. The applicant shall work with the City to meet the intent of the City’s freeboard requirements in the City’s stormwater standards. 6)The 100-year HWL shall be displayed on the plans for the infiltration basin between the proposed building and Maplewood Drive. The emergency overflow for this basin shall be identified on the plans. 7)Outlet pipes discharging into wetlands and basins shall have minimal slopes to prevent scour at the outlet areas (0.5% Typical). 8)The 100-year HWL shall be depicted on the plans for the southerly infiltration basin. 9)While this project lies within the shoreland overlay district for Kohlman Lake, the amount of impervious surface coverage falls well beneath the allowable 30% coverage allowed by ordinance. Grading and Erosion Control 10)All slopes shall be 3H:1V or flatter. 11)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sediment or debris. 12)Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 13)All pedestrian facilities shall be ADA compliant. 14)The total grading volume (cut/fill) shall be noted on the plans. 15)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. Sanitary Sewer and Water Service 16)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. Council Packet Page Number 105 of 134 Attachment 13 17)All modifications to the water system shall be reviewed by Saint Paul regional Water Services. All requirements of SPRWS shall be met. 18)All new sanitary sewer service piping shall be schedule 40 PVC or SDR35. 19)The proposed bored sanitary sewer line shall be pressure tested to ensure it is completely sealed to groundwater infiltration. Other 20)The applicant shall provide a self-renewing letter of credit or cash escrow in the amount of 125% of the proposed site improvements including earthwork, grading, erosion control, site vegetation establishment, aggregate base, and paving. 21)The proposed sanitary sewer service line is shown crossing onto the neighboring property. The applicant shall verify that applicable easements are in place to allow for said connection. New easements may be required. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 22)Right-of-way permit 23)Grading and erosion control permit 24)Storm Sewer Permit 25)Sanitary Sewer Permit -END COMMENTS - Council Packet Page Number 106 of 134 Attachment 14 Environmental Review Project: 2615 Maplewood Drive - Maplewood Living Apartments Location: 2615 Maplewood Drive Date of Plans: May 10, 2021, Landscape Plan, Wetland Buffer Plans August 13, 2020 Tree Preservation Plan (original submittal) Date of Review: September 10, 2024 Reviewer: Shann Finwall, Environmental Planner (651)249-2304; shann.finwall@maplewoodmn.gov Background: The applicant is requesting the renewal of a previously approved 72-unit apartment building to be constructed on an 8.96-acre vacant lot at 2615 Maplewood Drive. The updated plans include a reduction of 16 surface parking spaces and 15 underground parking spaces. The lot is located in the Shoreland Overlay District for Kohlman Lake. There is a Manage B wetland and significant trees located on the lot. The proposal must comply with the City’s shoreland, wetland, and tree preservation ordinances, and landscape policies. Shoreland Overlay District: The Shoreland Overlay District for Kohlman Lake allows for 30 percent impervious surface coverage for an apartment complex. The lot is 8.96 acres. The impervious surface area including the building, parking lot, and sidewalks will cover 1.15 acres (previous plans included 1.37 acres of impervious surface). This is 12 percent impervious surface coverage on the lot, which meets the Shoreland Overlay District requirements and reflects a 2 percent reduction from the original plans. Trees: 1.Tree Preservation Ordinance: a.Significant Trees: Maplewood’s tree preservation ordinance describes a significant tree as a healthy tree as follows - hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. b.Specimen Trees: A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. c.Tree Replacement: Tree replacement is based on a calculation of significant trees located on the parcel and significant trees removed. Credits are given for all specimen trees that are preserved. Council Packet Page Number 107 of 134 Attachment 14 2.Tree Impacts: The August 13, 2020, tree preservation plan showed 143 significant trees equaling 1,996 diameter inches of trees on the property. The applicant was proposing to remove 35 significant trees equaling 533.5 diameter inches. 3.Tree Replacement: The May 10, 2021, landscape plan includes 43 new trees, for a total of 93 caliper inches. 4.Tree Recommendations: a.Prior to issuance of a grading permit the applicant must submit the following: 1)Tree Plan: An updated tree plan that reflects the correct size, location, species, and health of all significant trees on the site. The previous plan was complete August 13, 2020, which is four years old and may not accurately portray the trees on the site. Wetland: 1.Wetland Ordinance: There is a Manage B wetland located in the center of the parcel. The City’s wetland ordinance requires a 50-foot minimum and 75-foot average wetland buffer. The wetland ordinance allows flexibility in instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. Averaging is allowed based on an assessment of the following: a.Undue hardship would arise from not allowing the average buffer, or would otherwise not be in the public interest. b.Size of parcel. c.Configuration of existing roads and utilities. d.Percentage of parcel covered by wetland. e.Configuration of wetlands on the parcel. f.Averaging will not cause degradation of the wetland or stream. g.Averaging will ensure the protection or enhancement of portions of the buffer which are found to be the most ecologically beneficial to the wetland or stream. Council Packet Page Number 108 of 134 Attachment 14 h.A wetland buffer mitigation plan is required for construction of development projects that will require averaging. In reviewing the mitigation plan, the city may require one or more of the following actions: 1)Reducing or avoiding the impact by limiting the degree or amount of the action, such as by using appropriate technology. 2)Rectifying the impact by repairing, rehabilitating, or restoring the buffer. 3)Reducing or eliminating the impact over time by prevention and maintenance operations during the life of the actions. 4)Compensating for the impact by replacing, enhancing, or providing substitute buffer land at a two-to-one ratio. 5)Monitoring the impact and taking appropriate corrective measures. 6)Where the city requires restoration or replacement of a buffer, the owner or contractor shall replant the buffer with native vegetation. A restoration plan must be approved by the city before planting. 7)Any additional conditions required by the applicable watershed district and/or the soil and water conservation district shall apply. 8)A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of 150 percent of estimated cost for mitigation. The surety will be required based on the size of the project as deemed necessary by the administrator. Funds will be held by the city until successful completion of restoration as determined by the city after a final inspection. Wetland or buffer mitigation surety does not include other sureties required pursuant to any other provision of city ordinance or city directive. 2.Wetland Impacts: The development will have grading to within 50 feet along the eastern edge of the Manage B wetland. The entire western edge of the wetland will remain undisturbed allowing for wetland buffer averaging. Wetland buffer averaging is being requested due to the percentage of parcel covered by wetland and the configuration of the wetland on the parcel. 3.Wetland Buffer Recommendations: a.Prior to issuance of a grading permit the applicant must submit the following: 1)Landscape Plan: During the previous City approval process, City staff reviewed a landscape plan dated May 10, 2021, and sent the developer comments with the last correspondence dating back to December 2021. It was at that point that the development stalled and those updates were never formalized. The plan submitted with the current proposal is also dated May 10, 2021. However, Council Packet Page Number 109 of 134 Attachment 14 the plan is different than the landscape plan staff reviewedin 2021 and does not reflect the removal of the parking spaces on the north of the site. The developer must submit a revised landscape plan with clarification on the updated date and whether the plan is addressing City staff’s original comments, or other revisions have been made. 2)Utility and Grading Plans: Updated utility and grading plans were not submitted with the new proposal. The utility plan submitted with the original proposal showed storm and sanitary sewer lines being bored under the wetland and wetland buffer. The applicant must supply detailed utility and grading plans for these areas to ensure there is no impact to the wetland and wetland buffer. 3)Wetland Buffer Easement: An easement over the 50-foot wetland buffer on the eastern side of the wetland, and over the increased wetland buffer on the western side of the wetland. The easement will be recorded with the County and will identify that no mowing, grading, or building is allowed within the wetland buffer. 5)Wetland Buffer Sign Installation: Install the city wetland buffer signs that specify that no building, mowing, cutting, grading, filling or dumping be allowed within the buffer. 6)Maintenance Agreement: Sign a wetland buffer mitigation agreement with the City requiring that the applicant establish and maintain the required mitigation within the buffer for a three-year period. 7)Surety: A cash escrow or letter of credit to cover 150 percent of the wetland buffer mitigation. The City will retain the surety for up to three years as outlined in the maintenance agreement to ensure the wetland buffer mitigation is established and maintained. Landscape Policies Review of the overall landscape plan to ensure nonnative and invasive species are avoided, seed mix is appropriate for use in areas proposed, and plantings are climate resilient. 1.Prior to issuance of a grading permit the applicant must submit the following: a.Landscape Plan: During the previous City approval process, City staff reviewed a landscape plan dated May 10, 2021, and sent the developer comments with the last correspondence dating back to December 2021. It was at that point that the development stalled and those updates were never formalized. The plan submitted with the current proposal is also dated May 10, 2021. However, the plan is different than the original landscape plan reviewed by staff in 2021 and does not reflect the removal of the parking spaces on the north of the site. The developer must submit Council Packet Page Number 110 of 134 Attachment 14 a revised landscape plan with clarification on the updated date and whether the plan is addressing City staff’s original comments, or other revisions have been made. Council Packet Page Number 111 of 134 Attachment 15 2020 Citizen Comments 1.One of the reasons we moved here is due to the space around us that protects wildlife habitat. That is incredibly important to us and our values. Building these apartments would have a significant negative impact on the habitat of native wildlife, resulting in displacement. In addition, I am concerned about the increase in traffic. I am a runner, and oftentimes run in the early hours of the morning. I am concerned about the impact increased traffic could have on my safety and comfort level running around the neighborhood. I truly hope this development does not go through and hope you take this into consideration. (Stacey Meade, 1117 County Road C East) 2.My uncle, Neal McClellan, who used to live at 1091 County Road C East, died in December and I have inherited his property. I am having the house demolished, per his wishes, and will be selling the property. You asked for input on the proposed apartment. I actually grew up a few houses down from my uncle, and so am familiar with the property and area. I do have a couple of concerns: i.There will be a lot of people moving in there, and I am assuming there will be interest in visiting the park that is west of the development. County Road C does not have a very good shoulders on the street, which is much busier than when I lived there. Will there be constructed a walkway to the park over the wetlands so people can safely access the park? ii.There is no room to park on County Road C. I am wondering, even though there are houses between Co Rd C and the development, if people will want to park on Co Rd C. Are there any plans to expand Co Rd C with wider shoulders that people can park on it? iii.Along with # 2 above,what are Maplewood's plans for Co Rd C, given the increase in traffic that will come with the development? (Lynn Schurrer, 1091 County Road C East) 3.I was pleased to learn that there was not a variance requested and that the construction materials seem to be better than the usual “bricks and sticks” apartments. It sounds like the developer would like to work with the neighbors and I’m glad to hear that. While we all knew that someday development would probably happen behind us, it will certainly impact the value of our properties. Back when we were looking for homes, we passed on any that had an “apartment view.” In fact, having rental property or an apartment nearby was one of the first things our realtor disclosed. Here are some of my concerns and questions. Car noise. I see from the plans the main entrance to the apartment is the parking lot on the north side, along with the garage door on the northwest end of the apartment. My concern is that we will be hearing the cars driving into the lot with the walls of the apartment reflecting the noise. I'm concerned about the noise of the of the garage door opening and closing. With the 9% grade into the garage I worry that our backyards will be lit up with the lights from the cars exiting the building at night. Trees. The trees behind my property are numbers 35-39 green ash on the plans. What is missing on the plans are the two sugar maples nearby. If possible, we would like to have the two sugar maples saved behind our property. They are beautiful and in great shape. I would think it would be a good aesthetic view for the residents of the apartments too. As for Trees 35-39, what is the point of saving any green ash? They will likely be taken by Emerald Ash Borer Council Packet Page Number 112 of 134 Attachment 15 soon enough. It would be interesting if something like tamarac would take root there, since that was what was in the wetland. The green ash was only able to grow because someone dumped construction debris and fill there. We would be O.K. if some or all of the green ash trees (35-39) were removed to spare the sugar maples. Property to the west of the wetland. From the plans, we were not able to determine what would be plans be for the land west of the wetland. There have been attempts over the years to place a road across the wetland without permission by the city to link up the parcels together. My concern is that there might be a phase 2. (Pete and Nancy Boulay, 1100 County Road C East) 4.In a call made to and summarized by staff – Concerns include disagreement on the location of the property line between resident and projects properties; who is included in the ownership group, concerns about ground water contamination because of this project and concerns about light and noise from apartment residents affecting existing residents. (James Nygard, 1110 County Road C East) 5.Three main opinions that I have – how it changes the existing neighborhood, safety concerns and nature preservation. i.Based on the surrounding neighborhood, three-story building will definitely stick out. There didn’t seem to be enough tree coverage to help it blend in at that height and would easily make it the tallest structure, making lighting a concern. It wasn’t clear to me what lighting would be included in the design and have reservations on how visible / disruptive it would be given the current neighborhood. ii.Concerns on traffic – The addition of potentially 50+ cars daily on County Road C creates a lot of anxiety for me. As it stands today, rarely is the speed limit adhered to and instead folks are going 50+mph on the road. This proposed development would only add to the number of cars using County Road C and have not seen any plans or proposals for minimizing this safety risk. iii.Impact on the wetlands and nature preserve, both in construction and on-going. One of the great things I love about the neighborhood is the nature preserve and the benefit it brings. Concerned about how much additional stress this would place on the ecosystem. During a neighborhood meeting last Winter, there was some discussion around the zoning of this property overall. While in your note it mentions the building is an approved use for the site, there was concern raised at that time that proper community notification was not given for the rezoning of that property in the past and caught everyone by surprised. Do you have any background on when the property was rezoned and how that was resolved? Just want to make sure I fully understand how that process works. 2-story apartment building or townhomes on this development instead of Would prefer to see what is proposed, along with specific details on how it would improve safety / traffic in the area. Feels like that would fit better within the current aesthetics of our neighborhood without placing more burden on the surrounding nature habitat. (Sheryl Sukolsky, 1085 County Road C East) 6.I totally oppose the apartment building going into the vacant lot. Roughly about 20 years ago the owner wanted to build more sites for the manufactured homes (Mobile Homes) and the city denied him, because it was considered wetland and could not be built on. Now 20 years later you are looking to build an apartment complex. This is the opinion of not only myself, but the majority of the residents here, some of which do not have access to, or own computers. There is also some residents of whom DID NOT receive your letter. Council Packet Page Number 113 of 134 Attachment 15 I have reviewed the crime statistics for our area and it is increasing, if you allow an apartment complex in the area, this will draw more crime to the area with an above ground parking for them to rifle through or steal the entire car. Traffic will increase. Property value will go down, making it harder to sell homes in the area, because nobody wants to look at an apartment building and parking lot. The wildlife that we have here will decrease, the kids love feeding the ducks and geese and this year has been the best year for the wood ducks. The eagles and Hawks that prey on the source will be extinct. We have also seen the occasional coyote, deer, mink, raccoon. The geese and ducks have been fed for over 40 years and make this their home. We look forward to them coming back year after year. There was a stream that went from the pond over to County Road C, I do believe that there is an underground water source to Llake Kolhman , when the lake rises and lowers so does the pond. If you build an apartment complex on the land with a few hundred thousand pounds of concrete and steel we will watch it slowly sink. That's why we have our homes releveled every couple of years in the park. Mathew Frisbie from Frisbie Properties says its a short drive to major shopping, yes it is but Maplewood Mall is slowly going down hill, shops are closing because of cost so within 10 years it will be closed all together. why not utilize some of the property at the mall for an apartment complex and maybe it will bring in some new businesses. Please consider the opinion of the residents of Town and Country Mobile Home Park. Most are longtime residents, some have been here between 20-40 years. (Robert McGovern, 1102 Alvarado Drive) 7.Overall I think the plan looks good. It seems to save the wetland areas and the ponding areas. Which is good. Any place with a dog washing station has to be a nice place! The buildings look a little dark and foreboding to me, but I don’t know what current architecture looks like. Maybe they could be a little brighter? I think the whole thing could be moved another 20 to 30 feet south so as not to be so close to the homes on County Rd C. I also hope that there will be some trails down around the pond for those dog owners to walk their dogs. (Donald Christianson, 1111 County Road C East) Council Packet Page Number 114 of 134 Attachment 16 Council Packet Page Number 115 of 134 Attachment 16 Council Packet Page Number 116 of 134 Attachment 17 Council Packet Page Number 117 of 134 Attachment 17 Council Packet Page Number 118 of 134 Attachment 18 DRAFT MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, October 15, 2024 City Hall, Council Chambers 1830 County Road B East E.NEW BUSINESS 1.Design Review and Parking Waiver Resolution, Multifamily Residential Project, 2615 Maplewood Drive Michael Martin, AICP, gave the presentation. Matt Frisbie, Frisbie Companies, addressed the board and answered questions. Vice Chairperson Oszman moved to approve a resolution for design review and a parking waiver for constructing a 72-unit multi-family housing building at 2615 Maplewood Drive, adding condition 13 to section 3.01 of the resolution. DESIGN REVIEW AND PARKING WAIVER RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Matt Frisbie of Frisbie Companies, has requested approval of design review and a parking waiver to construct a three-story multi-family building. 1.02 The property is located at 2615 Maplewood Drive and is legally described as: PIN: 09-29-22-12 -0014. Real property in the City of Maplewood, County of Ramsey, State of Minnesota, described as follows: Parcel 1: That part of Lot 8, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except the east 455 feet of the west 715 feet of the north 203 feet of said Lot 8. Also except the west 260 feet of said Lot 8. Parcel 2: That part of Lot 7, W.H. Howard's Garden Lots, Ramsey County, Minnesota lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below. Except that part thereof lying westerly of a line drawn from a point on the north line of said Lot 7 distant 200.00 Council Packet Page Number 119 of 134 Attachment 18 feet east of the northwest comer of said Lot 7to the southwest comer of said Lot 7. Parcel 3: That part of Lot 6, W.H. Howard's Garden Lots lying westerly of a line drawn parallel with and distant 50 feet westerly of Line A described below and that lies northerly of a line described as follows: Commencing at a point on the north and south center line of Section 9, Township 29 North, Range 22 West in Ramsey County, Minnesota, 19.7 feet north of the true northwest comer of the South 66 feet of said Lot 6; running thence in a southeasterly direction to a point on the west line of the St. Paul and White Bear Road, 19. 7 feet south of the true northeast comer of said south 66 feet of said Lot 6, W.H. Howard's Garden Lots, according to the plat thereof on file and of record in the office of the Register of Deeds, in and for the County of Ramsey. Line A: Beginning at a point on the north line of Section 9, Township 29, Range 22, Ramsey County, Minnesota distant 755.6 feet east of the north quarter comer thereof; thence run southerly at an angle of 90 degrees with said north section line for 540.9 feet; thence deflect to the left on a 20 degree 00 minute curve (delta angle 30 degrees 52 minutes 15 seconds) for 154.35 feet; thence on tangent to said curve for 125.26 feet; thence deflect to the right on a 20 degree 00 minute curve (delta angle 31 degrees 36 minutes 04 seconds) for 158.01 feet: thence on tangent to said curve for 93.03 feet; thence deflect to the right on a 02 degree 30 minute curve (delta angle 16 degrees 29 minutes 30 seconds) for 659.67 feet and there terminating. (Abstract Property). Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. Council Packet Page Number 120 of 134 Attachment 18 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped August 18, 2020. Approval is subject to the applicant doing the following: 1.If the city has not issued a building permit for this project, repeat this review in two years. 2.All fire marshal and building official requirements must be met. 3.Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, September 2, 2020. 4.Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated September 10, 2024. 5.The applicant shall obtain all required permits from the Ramsey- Washington Metro Watershed District. 6.Rooftop vents and equipment shall be located out of view from all sides of the property. 7.Any identification or monument signs for the project must meet the city's sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 8.Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b.Submit to staff a screening plan detailing that all ordinance requirements regarding screening on the north parking lot's north side are met. c.All civil plans must be updated to meet all requirements of the city engineer. d.Revised building elevations showing that all exposed walls of the basement of this building, on all sides, are faced with material and Council Packet Page Number 121 of 134 Attachment 18 color that matches the material and color shown on the third floor of the building façade. e.A revised site plan showing at least one speed bump in the north and southeast parking lots, approximately halfway in the middle of each parking lot. f.Submit a revised tree plan that preserves the two maple trees near the north property line. g.Submit a survey of the property, signed by a licensed surveyor. 9.The applicant shall complete the following before occupying the building: a.Replace any property irons that were removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 10.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b.The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 11.All work shall follow the approved plans. The director of community development may approve minor changes. 12.A parking waiver of 31 spaces is approved. The applicant shall maintain at least 56 surface and 57 underground parking spaces. If a parking shortage develops, the city council may require an additional 16 parking spaces as identified by the applicant’s proof-of-parking plan. Council Packet Page Number 122 of 134 Attachment 18 13.Submit proofofparking with the surveyor's platted plan. Seconded by Chairperson Kempe Ayes – All (via roll call) The motion passed. This item will go to the city council on October 28, 2024. Council Packet Page Number 123 of 134 Attachment 19 g n i d l i u B t p A d e s o Located on Vacant Land nearMaplewood Drive and County Road CEast2615 Maplewood DrDesign ReviewParking Waiver p ¤¤¤¤ o r New 72-Unit Apartment Building8.96 acre project areaRequesting approval for P¤¤¤ Council Packet Page Number 124 of 134 Attachment 19 g n i d l i u B t p A d e s o FLU: Medium Density ResidentialœƚƓźƓŭʹ wЌ ΑaǒƌƷźƦƌĻ 5ǞĻƌƌźƓŭ p ¤¤ o r Current Controls of PropertiesSite is currently vacantNo uses have been proposed in recenthistoryProposed use is a permitted use P¤¤¤¤ Council Packet Page Number 125 of 134 Attachment 19 g city consider the 31 n i d l i u B t p A d e s o The project previously met this requirementReduce parking requirement from two to one space p ¤¤ o r Applicant is now seeking a parking waiverFor a 72-unit building, 144 parking spaces arerequiredThe applicant requests the studio unitsRest of the units in the project would still maintainthe two-space per-unit requirement16 Proof-of-Parking spaces to the north P¤¤¤¤¤ Council Packet Page Number 126 of 134 Attachment 19 g n i d l i u B t p A d e s o p o Building to be setback 30 fromstreet; 100 feet from north propertylineParking lot setback at least 15 feetfrom street; 20 feet from northproperty lineThree drives on Maplewood DriveSurvey signed by licensed surveyorrequired r ¤¤¤¤ P Council Packet Page Number 127 of 134 Attachment 19 g n i d l i u B t p A d e s o Ordinance requires a 50-foot minimum and75-foot average wetland buffertƩƚƆĻĭƷ źƭ ƒĻĻƷźƓŭ ƷŷĻ ĭźƷǤ͸ƭ ǞĻƷƌğƓķ ƭĻƷĬğĭƉrequirements30 percent impervious surface maximumReduction of 31 parking spaces would resultin the reduction of 9,300 square feet ofimpervious surfaceOverall impervious surface area encompasses12 percent of the project area p ¤¤¤¤¤ o Manage B wetland located in the center ofthe parcelMajority of project area is in ShorelandOverlay District for Kohlman Lake r ¤¤ P Council Packet Page Number 128 of 134 Attachment 19 s n o i t a v e l E Α g n i d l i u B t p A d e s o p o ЌЍ͸ БͲ АΉБͼ źƓ ŷĻźŭŷƷExterior of the building will be comprisedof brick, stone, metal panel andcementitious siding with a flat roofAll rooftop equipment will be required tobe screened on all sides r ¤¤¤ P Council Packet Page Number 129 of 134 Attachment 19 g n i n e e r c S / g n i p a c s d n a L Α g n i d l i u B t p A d e s o Becauseso many trees are being preserved,the tree ordinance does not call out treereplacement for the development p ¤ o 35 of 143 significant trees beingremoved; 25 new trees beingplantedOrdinance requires screening to beinstalled when light fromautomobile headlights and othersources would be directed intoresidential windows r ¤¤ P Council Packet Page Number 130 of 134 Attachment 19 s s e c o r P Α g n i d l i u B t p A d e s o Similar notices sent in 2020 and 2022 p ¤ o Notifications sent to properties within 350 feetCDRB recommended approval r ¤¤ P Council Packet Page Number 131 of 134 J2 CITY COUNCILSTAFF REPORT Meeting Date October 28, 2024 REPORT TO:Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director / City Engineer Audra Robbins, Parks and Natural Resources Manager PRESENTER:Steven Love AGENDA ITEM: Harvest Park Master Plan Implementation Action Requested:MotionDiscussionPublic Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The City Council approved the Harvest Park Master Plan at the July 22, 2024 City Council meeting. At the October 28, 2024 City Council meeting, the City Council will consider approving the implementation process of the Harvest Park Master Plan, beginning with a playground replacement project to be constructed in 2025. Recommended Action: Motion to approve the Harvest Park Master Plan implementation process, beginning with a playground replacement project and establishing a not to exceed budget of $300,000 for the playground replacement project. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $300,000 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Implementation of the Harvest Park Master Plan is part of the proposed 2024 – 2028 Capital Improvement Plan (CIP). Funding for the playground replacement project will be through the Park Improvement Fund. Staff recommends establishing a not to exceed budget of $300,000 for the playground replacement project. Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The approved master plan for Harvest Park touches on several of the City Council’s strategic initiatives by evaluating what we have, planning for the future, and involving our residents in the process. Council Packet Page Number 132 of 134 J2 Background: Harvest Park is designated as one of Maplewood’s community athletic parks and as such serves a very important role in our parks system. At the City Council workshop on May 13, 2024, staff provided an update on the preferred master plan concept from 2020, staff recommended changes to the master plan, and asked for the City Council’s feedback and guidance on how best to move forward. It was decided that an additional community engagement session was needed to update the public on the potential changes to the plan and give the public an opportunity to provide feedback. The engagement session was held on June 6, 2024 at Harvest Park. There was a great turnout of residents and park users. This led to a robust discussion around proposed updates to the parks master plan. Our consultants from LHB Inc. shared two updated concepts for people to review and give their feedback on. Most of the feedback received at this engagement session was in favor of the Updated Concept #2. The Parks and Recreation Commission recommended approval of Concept #2 of the Harvest Park Master plan at their June meeting. The City Council voted to approve the Concept #2 version of the plan at their July 22, 2024 City Council meeting. The 2024 – 2028 CIP calls for $300,000 in improvements for Harvest Park Improvements in 2024. After evaluating the master plan, staff recommends starting with the playground replacement process for a number of reasons: The existing playground has an inspection rating of 25 out of 100 (with 100 being a new playground) and is at the top of the list of playgrounds in our system to be replaced; The location of the current playground is quite a distance from the parking lot, making accessibility an issue; Much of the feedback that we received from the public stated that adding a new playground is a top priority for Harvest Park; and Starting the replacement process now would give us ample time to hold community engagement sessions to garner feedback on resident’s preferred design and amenities. As part of the community engagement process, staff will hold an initial public meeting to gather ideas of what the public would like to see offered in the new playground. Later, a second public meeting will be held to present draft playground concepts for people to review and provide feedback on before creating the final design. Once a final design has been created, it will be brought back to City Council for approval and to authorize the improvements. Staff anticipates that the first community engagement meeting will take place in February of 2025. The proposed 2025 – 2029 CIP plan calls for the funding of additional projects as part of the implementation of the Harvest Park master plan. Future implementation projects will be brought to the City Council for consideration following a similar process as this playground replacement project. Attachments: 1. Harvest Park Master Plan Council Packet Page Number 133 of 134 J2, Attachment 1 Harmony Gardens Harvest Garden Senior Living Bocce Ball Courts + Other Lawn Games Gazebo (25 Person Capacity) BB Prairie + Pollinator Demonstration Area Twin Cities Bible B Church B A A B B Existing Parking Lot Picnic Shelter with Restrooms + Storage Space B D Brooks Ave E Picnic Shelter Playground Moved with (25 Person Capacity) Added Tree Buffer C D Picnic Shelter Picnic Shelter (25 Person Capacity) (25 Person Capacity) with Bench Swings + Small Play Features Picnic Shelter B with Restrooms (25 Person Capacity) A Sextant Ave E Active Area (bike or skate) B Existing Baskteball Court Pickleball Courts (6) Parking Lot (40 Stalls) Gervais Ave Gervais Ave St Key Picnic Table U14-Adult Soccer Field (3) A Bench N Barclay U10 or U12 Soccer Field (9) B Light Playground (1) C N Adult Exercise Equipment Open Play + Volleyball Area D 0200400800Feet VQEBUFE!QSFGFSSFE!QMBO Maplewood Parks and RecreationJuly 15, 2024 Council Packet Page Number 134 of 134