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HomeMy WebLinkAbout2024-08-26 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 26, 2024 City Hall, Council Chambers Meeting No. 17-24 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:03 p.m.by Mayor Abrams. Mayor Abrams reflected on the winding down of summer events and the upcoming fall events and declared with the end of August, fall has arrived. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA Councilmember Lee moved to approve the agenda as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. August 12, 2024 City Council Meeting Minutes Councilmember Cave moved to approve the August 12, 2024 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. August 16, 2024 City Council Special Meeting Minutes Councilmember Juenemann moved to approve the August 16, 2024 City Council Special Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – All The motion passed. August 26, 2024 City Council Meeting Minutes 1 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations None 3. Strategic Plan Update for Second Quarter of 2024 Senior Administrative Manager Lois Knutson gave the presentation. Councilmember Cave moved accept the Strategic Plan Report for Second Quarter of 2024. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Resolution to Accept Maplewood Nature Center Bench Donation from the Smasal Family Public Works Director Love gave the staff report. Councilmember Lee moved to approve resolution accepting a donation in the amount of $1,292.78 from the Smasal family for a new bench with bronze plaque to be installed at the Maplewood Nature Center. Resolution 24-08-2343 RESOLUTION TO ACCEPT MAPLEWOOD NATURE CENTER BENCH DONATION FROM THE SMASAL FAMILY WHEREAS the City of Maplewood and the Public Works Department has received a donation of $1,292.78 for a park bench with bronze plaque from the Smasal family, NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Public Works Department to accept this donation Seconded by Councilmember Juenemann Ayes – All The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. August 26, 2024 City Council Meeting Minutes 2 Agenda item G6 was highlighted. Councilmember Lee moved to approve agenda items G1-G6. Seconded by Councilmember Cave Ayes – All Mayor Abrams pulled agenda item G2 for a separate vote Mayor Abrams moved to approve agenda items G1 & G3-G6. Seconded by Councilmember Cave Ayes – All The motion passed. 1. Approval of Claims Mayor Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 131,876.80 Checks # 121517 thru # 121554 dated 08/13/24 $ 250,332.49 Disbursements via debits to checking account dated 08/05/24 thru 08/18/24 $ 382,209.29 Total Accounts Payable PAYROLL $ 749,278.66 Payroll Checks and Direct Deposits dated 08/16/24 $ 749,278.66 Total Payroll $ 1,131,487.95 GRAND TOTAL Seconded by Councilmember Cave Ayes – All The motion passed. 2. Conditional Use Permit Review, The American Cooperative on Lake Phalen, 1875 East Shore Drive Councilmember Cave moved to approve the CUP review for The American Cooperative on Lake Phalen at 1875 East Shore Drive and review again in one year. August 26, 2024 City Council Meeting Minutes 3 Seconded by Councilmember Juenemann Ayes – Councilmember Cave Councilmember Juenemann Councilmember Lee Councilmember Villavicencio Abstain – Mayor Abrams The motion passed. 3. Conditional Use Permit Review, Justice Alan Page Elementary School, 2410 Holloway Avenue Mayor Abrams moved to approve the CUP review for Justice Alan Page Elementary, located at 2410 Holloway Avenue, and review again in one year. Seconded by Councilmember Cave Ayes – All The motion passed. 4. Conditional Use Permit Review, Maplewood Toyota Building Addition, 3001 Highway 61 Mayor Abrams moved to approve the CUP review for Maplewood Toyota, located at 3001 Highway 61, and review again in one year. Seconded by Councilmember Cave Ayes – All The motion passed. 5. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for September 23, 2024, 2024 Maplewood Street Improvements, City Project 23-08 Mayor Abrams moved to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing, for the 2024 Maplewood Street Improvements, City Project 23-08. Resolution 24-08-2344 ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the 2024 Maplewood Street Improvements, City Project 23-08, and said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: rd 1. A hearing shall be held on the 23 day of September 2024, at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. August 26, 2024 City Council Meeting Minutes 4 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Cave Ayes – All The motion passed. 6. Sidewalk Cost Sharing Agreement, City Project 19-43 Mayor Abrams moved to approve the sidewalk cost sharing agreement with the Port Authority of the City of Saint Paul, and Ramsey County, City Project 19-43 and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Seconded by Councilmember Cave Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS 1. 2025 Budget & CIP Discussion #2 Finance Director Rueb gave the presentation. City Manager Sable provided further information. Council discussed the agenda item and asked questions. Fire & EMS Chief Mondor answered questions of the council. No action required. 2. Gladstone Village II, 1880 English Street North a. Conditional Use Permit Resolution b. Design Review Resolution Community Development Director Parr gave the presentation. Justin Fincher, Vice President of Development for JB Vang, addressed council and provided additional information. August 26, 2024 City Council Meeting Minutes 5 Councilmember Lee moved to approve the resolution for a conditional use permit approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North. Resolution 24-08-2345 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ashley Bisner, of JB Vang, has requested approval of a conditional use permit to permit a four-story multi-family building. 1.02 The property is located at 1880 English Street North and is legally described as: PIN: 152922320077. The South 7 feet of Lot 7, and all of Lots 8, 9, 10, 11, and 12, Block 3, Gladstone, Ramsey County, Minnesota. Abstract Property Section 2. Standards. 2.01 City Ordinance Section 44-512(4) requires a Conditional Use Permit for the exterior storage of goods or materials. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. August 26, 2024 City Council Meeting Minutes 6 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On July 16, 2024, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On August 12, 2024, the city council discussed this resolution and tabled the item until a future council meeting 3. On August 26, 2024, the city council continued its discussion on this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. All construction shall follow the approved plans, date-stamped July 1, 2024. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. A parking waiver of 40 spaces is approved. The project will provide 50 underground spaces and 22 surface spaces. If a parking shortage develops, the city council may require either the construction of additional parking spaces or the execution of shared parking agreements with The Juniper project at 1310 Frost Avenue and Borchert’s Meat Market at 1344 Frost Avenue – or a site within 1,000 feet of the project site. August 26, 2024 City Council Meeting Minutes 7 Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution for design review approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North. Resolution 24-08-2346 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ashley Bisner, of JB Vang, has requested approval of design review to construct a four-story multi-family building. 1.02 The property is located at 1880 English Street North and is legally described as: PIN: 152922320077. The South 7 feet of Lot 7, and all of Lots 8, 9, 10, 11, and 12, Block 3, Gladstone, Ramsey County, Minnesota. Abstract Property Section 2. Site and Building Plan Standards and Findings. 2.01 City Ordinance Section 44-512(4) requires a Conditional Use Permit for the exterior storage of goods or materials. City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action August 26, 2024 City Council Meeting Minutes 8 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped July 1, 2024. Approval is subject to the applicant doing the following: 1. Obtain a conditional use permit from the city council for this project. 2. Repeat this review in two years if the city has not issued a building permit for this project. 3. All fire marshal and building official requirements must be met. 4. Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, dated July 9, 2024 5. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated July 8, 2024 6. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 7. Rooftop vents and equipment shall be located out of view from all sides of the property. 8. Any identification or monument signs for the project must meet the city's mixed-use sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 9. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. A revised photometric plan that meets city code requirements. c. A revised landscaping plan that meets the city's tree replacement requirements or pay into the city's tree fund. d. Elevations of the proposed trash enclosure that meet ordinance requirements. e. Executed Memorandum of Understanding with Borchert’s Meat Market for the potential future use of at least 13 parking spaces at 1344 Frost Avenue. 10. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. August 26, 2024 City Council Meeting Minutes 9 b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 11. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. b. The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 12. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Cave Ayes – All The motion passed. J. NEW BUSINESS None K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:16 p.m. Andrea Sindt, City Clerk August 26, 2024 City Council Meeting Minutes 10