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HomeMy WebLinkAbout2024-08-26 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 26, 2024 City Hall, Council Chambers Meeting No. 17-24 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. August 12, 2024 City Council Meeting Minutes 2. August 16, 2024 City Council Special Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Strategic Plan Update for Second Quarter of 2024 4. Resolution to Accept Maplewood Nature Center Bench Donation from the Smasal Family G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Conditional Use Permit Review, The American Cooperative on Lake Phalen, 1875 East Shore Drive 3. Conditional Use Permit Review, Justice Alan Page Elementary School, 2410 Holloway Avenue 4. Conditional Use Permit Review, Maplewood Toyota Building Addition, 3001 Highway 61 5. Resolution Accepting Assessment Roll and Ordering Assessment Hearing for September 23, 2024, 2024 Maplewood Street Improvements, City Project 23-08 6. Sidewalk Cost Sharing Agreement, City Project 19-43 H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS 1. 2025 Budget & CIP Discussion #2 2. Gladstone Village II, 1880 English Street North a. Conditional Use Permit Resolution b. Design Review Resolution J. NEW BUSINESS None K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 12, 2024 City Hall, Council Chambers Meeting No. 15-24 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambersand was called to order at7:00 p.m.byMayor Abrams. Mayor Abrams thanked Maplewood staff, Public Safety staff, and councilmembers for a successful National Night Out and gave a recap of the event. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to Council Presentations: EAB Lottery th Premier Bank 50 Celebrate Summer Event annmoved to approve the agenda as amended. CouncilmemberJuenem Seconded by CouncilmemberCave Ayes – All The motion passed. E.APPROVAL OF MINUTES 1.July 22, 2024 City Council Workshop Meeting Minutes CouncilmemberJuenemannmoved to approve the July 22, 2024 City Council Workshop MeetingMinutes assubmitted. Seconded by CouncilmemberLeeAyes – All The motion passed. August 12, 2024 City Council Meeting Minutes 1 Council Packet Page Number 1 of 216 E1 2.July22, 2024 City Council Meeting Minutes CouncilmemberLeemoved to approve the July 22, 2024 City Council MeetingMinutes assubmitted. Seconded by CouncilmemberJuenemannAyes – All The motion passed. F.APPOINTMENTS AND PRESENTATIONS 1.Administrative Presentations a.Council Calendar Update CityManagerSablegave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2.Council Presentations EAB Lottery Mayor Abramsannounced the lottery for the Emerald Ash Borer program has been established and is highlighted in the Maplewood Living. Public Works Director Love gave details on the program. th Premier Bank 50 th Mayor Abramsattended Premier Bank’s 50Anniversary event and gave some details of their history in Maplewood. Celebrate Summer Event Councilmember Lee thanked theParks and Natural Resources team for the successful st Celebrate Summer Event at Afton Park and mentioned the next event is August 21at Edgerton Park. 3.Parks & Recreation Commission Annual Report Public Works Director Love introduced Mark Harris, Parks & Recreation Chair, who gave the annual report. CouncilmemberLeemoved to approve the 2023 Parks & Recreation Commission Annual Report. Seconded by CouncilmemberJuenemann Ayes – All The motion passed. August 12, 2024 City Council Meeting Minutes 2 Council Packet Page Number 2 of 216 E1 4.Environmental and Natural Resources Commission Annual Report PublicWorks Director Love introduced David Lates, the Environmental and Natural Resource CommissionVice-Chair, who gavethe annual report. annmoved to approve the 2023 Environmental and Natural CouncilmemberJuenem Resources Commission Annual Report. Seconded by CouncilmemberCave Ayes – All The motion passed. 5.Metro Transit Purple Line Project Update Public Works Director Love introduced the item. Victoria Reinhardt, Ramsey County Commissioner, and Craig Lamothe, Purple Line Project Manager, gave the presentation and answered questions of council. City Manager Sable provided further information. No action required. G.CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G6 & G8 were highlighted. CouncilmemberCavemoved toapprove agenda items G1-G11. Seconded by CouncilmemberLee Ayes – All The motion passed. 1.Approval of Claims CouncilmemberCavemoved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,078,352.90 Checks # 121411 thru # 121450 dated 07/23/24 $ 670,893.22 Checks # 121451 thru # 121462 dated 07/30/24 $ 2,985,254.36 Checks # 121463 thru # 121516 August 12, 2024 City Council Meeting Minutes 3 Council Packet Page Number 3 of 216 E1 dated 08/06/24 $ 1,522,261.16 Disbursements via debits to checking account dated 07/15/24 thru 08/04/24 $ 6,256,761.64 Total Accounts Payable PAYROLL $ 742,866.68 Payroll Checks and Direct Deposits dated 07/19/24 $ 736,993.63 Payroll Checks and Direct Deposits dated 08/02/24 $ 1,479,860.31 Total Payroll $ 7,736,621.95 GRAND TOTAL Seconded by Councilmember LeeAyes – All The motion passed. 2.Resolution Identifying the Need for Livable Communities Demonstration Account Fundingand Authorizing Application for Grant Funds, JB Vang’s Gladstone Village II, 1880 English Street North CouncilmemberCavemoved to approve a resolution identifying the need for Livable Communities Demonstration Account funding and authorizing applicationfor grant funds for JB Vang’s Gladstone Village II project at 1880 English Street North. Resolution 24-08-2335 RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING APPLICATION FOR GRANT FUNDS FOR GLADSTONEVILLAGE II WHEREAS, the City of Maplewood is a participant in the Livable Communities Act'sLocal Housing Incentives Account Program for 2024 as determined by the MetropolitanCouncil, and is, therefore, eligible to apply for Livable Communities DemonstrationAccount funds; and WHEREAS, the Maplewood City Council has identified a proposed project within theCity to be developed by JB Vang Partners that meets the Demonstration Account's purposes and criteria and is consistent with and promotes the purposes of the MetropolitanLivable Communities Act and the policies of the Metropolitan Council's adoptedmetropolitan development guide; and WHEREAS, JB Vang Partners has requested that the Maplewood City Council August 12, 2024 City Council Meeting Minutes 4 Council Packet Page Number 4 of 216 E1 sponsor an application for Livable Communities Demonstration Account funds for its Gladstone Village project in the City of Maplewood; and WHEREAS, the Maplewood City Council has the institutional, managerial and financial capability to ensure adequate project grant administration; and WHEREAS, the Maplewood City Council certifies that it will comply with all applicablelaws and regulations as stated in the grant agreement; and WHEREAS, the Maplewood City Council agrees to act as legal sponsor for the projectcontained in the grant application submitted on August 12, 2024; and WHEREAS, the Maplewood City Council acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that canserve as models, examples or prototypes for development or redevelopment projectselsewhere in the region, and therefore represents that the proposed project(s) or keycomponents of the proposed project(s) can be replicated in other metropolitan- areacommunities; and WHEREAS, only a limited amount of grant funding is available through the Metropolitan Council's Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of Demonstration Account grant funding. NOW, THEREFORE BE IT RESOLVED, that, after appropriate examination and dueconsideration, the Maplewood City Council: 1.Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2.Finds that the project components for which Livable Communities Demonstration Account funding is sought: a.will not occur solely through private or other public investment within the reasonably foreseeable future; and b.will occur within three years after a grant award only if Livable Communities Demonstration Account funding is made available for this project at this time. 3.Represents that JB Vang Partners has undertaken reasonable and good faith efforts to procure funding for the project components for which Livable Communities Demonstration Account funding is sought but was not able to find or secure from other sources funding that is necessary for project component completion within three years. August 12, 2024 City Council Meeting Minutes 5 Council Packet Page Number 5 of 216 E1 4.Authorizes its City Manager to submit on behalf of the Maplewood City Council and JB Vang Partners an application for Metropolitan Council Livable Communities Demonstration Account grant funds for the project component(s) identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the Maplewood City Council. Seconded by CouncilmemberLee Ayes – All The motion passed. 3.Resolution Supporting Application for a Minnesota Department of Employment and Economic Development (DEED) Redevelopment Grant, 1375 Frost Avenue East CouncilmemberCavemoved to approve theresolution of support for a grant application to the Minnesota Department of Employment and Economic Development’s Redevelopment Grant fund. Resolution 24-08-2336 RESOLUTION IDENTIFYING THE NEED FOR MINNESOTA’S DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT’S REDEVELOPMENT FUNDING ANDAUTHORIZING APPLICATION FOR GRANT FUNDS FOR BEACON’S PROJECT AT 1375FROST AVENUE EAST BE ITRESOLVED that the cityof Maplewood has approved the Redevelopmentgrant applicationsubmittedtotheDepartmentof Employment and Economic Development (DEED) no later than August 1, 2024, bytheCityof Maplewoodfor the 1375Frost Avenue East site. BEITFURTHERRESOLVEDthatthecity ofMaplewoodislocatedwithin theseven- county metropolitanarea definedin section473.121,subdivision2,and is participatingin the local housing incentives program under section 473.254. BE ITFURTHER RESOLVED that theCityof Maplewood act asthe legal sponsorfortheprojectcontainedintheRedevelopmentGrant Programtobe submittednolaterthanAugust 1,2024, andthatthe Assistant Community Development Director isherebyauthorized toapplyto the Department of Employment and Economic Developmentforfunding ofthis project. BE IT FURTHER RESOLVED that the City of Maplewood has the legal authority toapply forfinancial assistance, andtheinstitutional, managerial, and financial capabilityto ensure adequate project administration. BE ITFURTHER RESOLVED that the sources and amounts of the localmatch identified in the application are committed to the project identified. August 12, 2024 City Council Meeting Minutes 6 Council Packet Page Number 6 of 216 E1 BE ITFURTHERRESOLVEDthattheCityof Maplewood has notviolated anyFederal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corruptpractice. BE ITFURTHER RESOLVED that upon approval of its application bythe statetheCity of Maplewood mayenterinto anagreement with the State of Minnesotaforthe above- referencedproject, andthattheCityof Maplewoodcertifies that it willcomplywithallapplicable laws and regulationas stated in all contract agreements. BE ITFURTHER RESOLVED that if the project identified inthe application failsto substantiallyprovide thepublic benefits listedinthe application within five yearsfrom thedateofthegrant award, the cityof Maplewood maybe requiredto repay100percent of the awarded grant per Minn. Stat. §116J.575, Subd. 4 NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and the Clerk are hereby authorized toexecute such agreementsas arenecessarytoimplement the project on behalf of theapplicant. Seconded by CouncilmemberLeeAyes – All The motion passed. 4.Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, October 12, 2024 vemoved toapprove theLocal Lawful Gambling permit for Church of CouncilmemberCa the Presentation of the Blessed Virgin Mary for October 12, 2024. Seconded by Councilmember Lee Ayes – All The motion passed. 5.Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, November 23, 2024 CouncilmemberCavemoved to approve the Local Lawful Gambling permit for Church of the Presentation of the Blessed Virgin Mary for November 23, 2024. Seconded by Councilmember Lee Ayes – All The motion passed. 6.Off-Sale Intoxicating Liquor License for DRAAZ Liquor Corporation, dba Rice Street Liquors, 1700 Rice Street Unit P LaShonda Anderson, with Rice Street Liquors, addressed council and answered questions. August 12, 2024 City Council Meeting Minutes 7 Council Packet Page Number 7 of 216 E1 vemoved to approve the Off-Sale Intoxicating Liquor License for CouncilmemberCa DRAAZ Liquor Corporation, dba Rice Street Liquors, 1700 Rice Street Unit P. Seconded by Councilmember LeeAyes – All The motion passed. 7.Resolution for a Lawful Gambling Premises Permit forWhite Bear Lake Area Hockey Association at Johnny Kitchen & Bar Inc., 1900 County Road D E #135 CouncilmemberCavemoved toapprove theresolution for a lawful gambling premises permit for White Bear Lake Area Hockey Association to conduct gambling activities at Johnny Kitchen & Bar Inc., 1900 County Road D E #135. Resolution 24-08-2337 LAWFUL GAMBLING PREMISES PERMIT FORWHITE BEAR LAKE AREA HOCKEY ASSOCIATIONAT JOHNNY KITCHEN & BAR INC. WHEREAS, White Bear Lake Area Hockey Association has submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used at Johnny Kitchen & Bar Inc., 1900 County Road D E #135, Maplewood, MN; WHEREAS, local approval is required prior to the Gambling Control Board’s issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for White Bear Lake Area Hockey Association to conduct gambling activities at Johnny Kitchen & Bar Inc., 1900 County Road D E #135, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval Seconded by Councilmember Lee Ayes – All The motion passed. 8.Purchase of Emergency Response Vehicle August 12, 2024 City Council Meeting Minutes 8 Council Packet Page Number 8 of 216 E1 CouncilmemberCavemoved to approve the purchase of an Emergency Response Vehicle from Lenco. Seconded by Councilmember LeeAyes – All The motion passed. 9.Info-Tech Membership Agreement CouncilmemberCavemoved to approve entering into a 1 year membership agreement with Info-Tech, approval to make payment for that membership and a budget transfer of Public Safety Aid funds in the amount of $20,700.00 to the IT Fund, from which the entire invoice will be paid. Seconded by Councilmember LeeAyes – All The motion passed. 10.Payment for Tyler Enterprise ERP CouncilmemberCavemoved to approve payment for Tyler Enterprise ERP yearly subscription. Seconded by Councilmember LeeAyes – All The motion passed. 11.Resolution Ordering the Preparation of Feasibility Study, 2025 Maplewood Street Improvements, City Project 24-12 CouncilmemberCavemoved to approve the Resolution Ordering the Preparation of a Feasibility Study for the 2025 Maplewood Street Improvements, City Project 24-12. Resolution 24-08-2338 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Prosperity-Hazelwood streets and the pavement rehabilitation streets in southern Maplewood, which is hereby called the 2025 Maplewood Street Improvements, City Project 24-12. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council advising the council, in a preliminary August 12, 2024 City Council Meeting Minutes 9 Council Packet Page Number 9 of 216 E1 way, as to whether the proposed improvement is necessary, costeffective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $100,000 are appropriated to prepare this Feasibility Study. Seconded by Councilmember Lee Ayes – All The motion passed. H.PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1.Gladstone Village II, 1880 English Street North a.Public Hearing b.Public Vacation of an Easement Resolution (4 Votes) c.Conditional Use Permit Resolution d.Design Review Resolution Community Development Director Parr gave the presentation. Ashley Bisner, with JB Vang, provided additional information. Mayor Abrams opened public hearing. The following people spoke: Tom Gatske – 1880 English Street N Mayor Abrams closed the public hearing. annmoved to approve the resolution for the public vacation of CouncilmemberJuenem an easement located within the site at 1880 English Street North. Resolution 24-08-2339 PUBLIC VACATION OF AN EASEMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Ashley Bisner of JB Vang, petitioned the Maplewood City Council to vacate an unused public easement within the site at 1880 English Street North. 1.02Gladstone, Ramsey Co Minn is the plat that created the lots that comprise 1880 English Street North. August 12, 2024 City Council Meeting Minutes 10 Council Packet Page Number 10 of 216 E1 1.03The utility easement was originally recorded with the vacation of Ridge Street from Skillman Avenue to 320 feet south of Ripley Street on June 3, 1971 with a recording document number of 1801806. 1.04This resolution vacates the utility easement within the former Ridge Street right- of-way for the property legally described as: The South 7 feet of Lot 7, and all of Lots 8, 9, 10, 11, and 12, Block 3, Gladstone, Ramsey County, Minnesota. 1.05Hearing notices on the said petition were published in the City of Maplewood's official newspaper, and a written notice was mailed to the affected property owners. 1.06On August 12, 2024, the City Council held a hearing on such a petition, at which time all persons for and against the granting of said petitionwere heard. Section 2. Standards 2.01 Minnesota state statute requires that no vacation shall be made unless it appears inthe interest of the public to do so. Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1.There is no anticipated public need for the described unused public easement. 2.The vacation is not counter to the public interest. Section 4.City Council 4.01 The city council herebyapprovesthe resolution. Approval is based on the findingsoutlined in Section 3 of this resolution. Seconded by Councilmember VillavicencioAyes – All The motion passed. annmoved to tableagenda items H1 c. & d., resolution for a CouncilmemberJuenem conditional use permit approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street Northandresolution for design review approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North Seconded by Councilmember CaveAyes – All August 12, 2024 City Council Meeting Minutes 11 Council Packet Page Number 11 of 216 E1 The motion passed. I.UNFINISHED BUSINESS None J.NEW BUSINESS 1.Hampton Companies, 2694 Maplewood Drive North a.Conditional Use Permit Resolution b.Design Review Resolution Community Development Director Parr gave the staff report. Jeremy Larson, with Hampton Companies, addressed council. CouncilmemberCavemoved to approve the resolution for a conditional use permit approving the construction of an office and warehouse building at 2694 Maplewood Drive North, subject to conditions of approval. Resolution 24-08-2340 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Hampton Companies LLC has requested a Conditional Use Permit for the property located at 2694 MaplewoodDrive North. 1.02The property located at 2694 Maplewood Drive North is legally described as: That part of Tract C, Registered Land Survey No. 477, which lies Southerly of a line parallel with the South line of Section 4, Township 29, Range 22, and 120.55 feet South of the Northwest corner of Lot 6, Kohlmans Lakeview Addition. AND That part of Tract C, Registered Land Survey No. 477, lying Northerly of the following described line: Beginning at the Northwest corner of Lot 6, Kohlman's Lakeview Addition, thence Southerly along the Westerly line of Lot 6, 120.55 feet to the point of beginning of the line to be described; thence Westerly parallel to the South line of Section 4, Township 29, Range 22, to the Westerly line of Tract C and said line terminating. Tax Parcel Identification: 042922440044 1.03City Ordinance Division 14. Section 44-272 requires a conditional use permit for any building or use in the M1 zoning district within 350 feet of residentially zoned property. Section 2. Standards. August 12, 2024 City Council Meeting Minutes 12 Council Packet Page Number 12 of 216 E1 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process 4.01The City conducted the following review when considering this conditional use permit request. 1.On July 16, 2024, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at August 12, 2024 City Council Meeting Minutes 13 Council Packet Page Number 13 of 216 E1 the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2.On August 12, 2024, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5.City Council 5.01The City Council herebyapprovesthe resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved plans stamped July 1, 2024. The Director of Community Development may approve minor changes. 2.The proposed construction must be started within one year of council approval, or the permit shall become null and void. 3.The city council will review the permit in one year. 4.The property will meet the requirements of the council-approved design review resolution dated August 12, 2024. 5.All signs shall meet the City of Maplewood sign ordinance. The property owner will obtain sign permits as required. 6.Screening along the property's east property line adjacent to the residentially zoned property must be maintained as required by city ordinance. 7.The site's trash receptacles are not required to be within an enclosure if they are located behind the building and within the fenced-in parking area, accessible by a self-closing locked gate at all times. The gate must be shut when not in use, and the dumpsters cannot be visible from the public right- of-way. If they are located elsewhere on the site, the trash receptacles must be screened and located within an enclosure per code requirements. Seconded by Councilmember JuenemannAyes – All The motion passed. moved to approve resolution for design review approving the CouncilmemberLee construction of an office and warehouse building at 2694 Maplewood Drive North, subject to conditions of approval. Resolution 24-08-2341 DESIGN REVIEW RESOLUTION August 12, 2024 City Council Meeting Minutes 14 Council Packet Page Number 14 of 216 E1 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01Hampton Companies LLC has requested approval of design review to construct an office and warehouse building on the property located at 2694 Maplewood Drive North. 1.02The property located at 2694 Maplewood Drive North is legally described as: That part of Tract C, Registered Land Survey No. 477, which lies Southerly of a line parallel with the South line of Section 4, Township 29, Range 22, and 120.55 feet South of the Northwest corner of Lot 6, Kohlmans Lakeview Addition. AND That part of Tract C, Registered Land Survey No. 477, lying Northerly of the following described line: Beginning at the Northwest corner of Lot 6, Kohlman's Lakeview Addition, thence Southerly along the Westerly line of Lot 6, 120.55 feet to the point of beginning of the line to be described; thence Westerly parallel to the South line of Section 4, Township 29, Range 22, to the Westerly line of Tract C and said line terminating. Tax Parcel Identification: 042922440044 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site August 12, 2024 City Council Meeting Minutes 15 Council Packet Page Number 15 of 216 E1 must be developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: 1.Obtain a conditional use permit from the city council for this project. 2.Repeat this review in two years if the city has not issued a building permit for this project. 3.All requirements of the fire marshal, city engineer, and building official must be met. 4.The Minnesota Department of Transportation (MnDOT) must review the proposed project. The applicant is responsible for meeting any MnDOT review requirements. 5.Satisfy the requirements in the engineering review authored by Jon Jarosch, dated July 9, 2024. 6.Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated July 5, 2024 7.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 8.Rooftop vents and any mechanical equipment shall be hidden from view from all sides of the property and screened as required by city ordinance. 9.The site's trash receptacles are not required to be within an enclosure if they are located behind the building and within the fenced-in parking area, accessible by a self-closing locked gate at all times. The gate must be shut when not in use, and the dumpsters cannot be visible from the public right- of-way. If they are located elsewhere on the site, the trash receptacles must be screened and located within an enclosure per code requirements 10.This resolution approves the 16-foot-wide drive aisle along the site's north end, as approved by the city's Fire Marshal. The drive aisle is approved as long as the door, as shown on the plan, remains on the building's north side for fire access and that the building has a fire sprinkler system installed. 11.This resolution approves the site's east side employee parking stalls in the fenced-in parking lot to be9 feet wide. This parking area must be signed for employee parking only. 12.This approval does not include signage. Any signs for the project must meet the city's ordinance requirements, and the applicant must apply for a sign permit before installation. August 12, 2024 City Council Meeting Minutes 16 Council Packet Page Number 16 of 216 E1 13.Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b.Before a building permit is issued, the applicant must submit additional elevation details on the proposed fence showing the height, materials, colors, and opaqueness. Staff must also approve the final design and materials. c. The applicant must incorporate the requirements outlined in the environmental review and submit an updated tree and landscape plan. 14.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 15.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 16.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember JuenemannAyes – All The motion passed. August 12, 2024 City Council Meeting Minutes 17 Council Packet Page Number 17 of 216 E1 2.City Council Budget and CIP Discussion #1 Finance Director Rueb gave the presentation. City Manager Sable provided further comments. Council discussed the item and asked questions. No Action Required. K.AWARD OF BIDS None L.ADJOURNMENT Mayor Abrams adjourned the meeting at 9:38p.m. August 12, 2024 City Council Meeting Minutes 18 Council Packet Page Number 18 of 216 E2 MINUTES MAPLEWOOD CITY COUNCIL – SPECIAL MEETING 4:00 P.M. Friday, August 16, 2023 City Hall, Council Chambers Meeting No. 16-24 A.CALL TO ORDER A special meeting of the City Council was held in the City Hall Council Chambersand was called to order at4:00p.m. byMayor Abrams. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Marylee Abrams, MayorPresent Rebecca Cave, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Chonburi Lee, CouncilmemberPresent Nikki Villavicencio, CouncilmemberPresent D.APPROVAL OF AGENDA CouncilmemberCavemoved to approve the agenda as submitted. Seconded by CouncilmemberLeeAyes – All The motion passed. E.UNFINISHEDBUSINESS None F.NEW BUSINESS 1.Resolution Canvassing the Municipal Results of the August 13, 2024 Primary Election City Clerk Sindt gave the staff report. CouncilmemberLeemoved to approve the resolution canvassing the municipal results of the August 13, 2024 Primary Election. Resolution 24-08-2342 CANVASSING RESULTS OF PRIMARY ELECTION WHEREAS, a State Primary Election was held on August 13, 2024; WHEREAS, the ballot included six candidates for two Maplewood councilmember positions, both four year terms; WHEREAS, the city council shall serve as the canvassing board, canvass the results and declare the results of the election; August16, 2024 City CouncilSpecialMeeting Minutes 1 Council Packet Page Number 19 of 216 E2 WHEREAS, four candidates for councilmembers shall move on to the State General Election which will be held on November 8,2022; NOW, THEREFORE, BE IT RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on August 16, 2024, hereby declares: 1.The following results from the August 13, 2024, State Primary Election as specified bythe Abstract of Votes Cast: Councilmember Candidates (two four-year seats): Rebecca Cave1044 Cedric Allen Mantovani200 Nikki Villavicencio1366 Lynnaia Jacobsen486 Alex Kline669 Stephen Fitze989 2.Thefour candidates who received thehighestnumber of votesforCouncil Member atLarge inthe PrimaryElection areRebeccaCave, Nikki Villavicencio, Alex Kline and Stephen Fitze and shall have theirnames placed ontheballotfor the November5, 2024StateGeneral Electionwithout partisandesignation. 3.The clerk is hereby directed to certify the results of the election to the county auditor Seconded by CouncilmemberJuenemannAyes – All The motion passed. G.AWARD OF BIDS None H.ADJOURNMENT Mayor Abramsadjourned the meeting at4:08 p.m. August16, 2024 City CouncilSpecialMeeting Minutes 2 Council Packet Page Number 20 of 216 F1a CITY COUNCIL STAFF REPORT Meeting Date August 26, 2024 REPORT TO: City Council REPORT FROM: Michael Sable, City Manage r PRESENTER: Michael Sable, City Manager AGENDA ITEM: Council Calendar Update Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/AgreementProclamation Policy Issue: This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. Recommended Action: No motion needed. This is an informational item. Upcoming Agenda Items and Work Sessions Schedule: September 9: EDA: JB Vang II September 9: Workshop: Cannabis Rules Update; Purple Line Discussion September 9: Council Meeting: 2025 Preliminary Levy September 23: Workshop: Purple Line Route Update; Commissioner Reappointments September 23: Council Meeting October 14: Workshop: Ramsey County EDA and Housing October 14: Council Meeting: Review of Applications for 2025 Charitable Gambling Funds October 15: Special EDA Meeting: Development Tour 4 pm Council Comments: Comments regarding Workshops, Council Meetings or other topics of concern or interest. Council Packet Page Number 21 of 216 F1a 2024 Major Community Outreach Events Friday Fireworks Friday, September 20 (Festivies start at 5 pm, Fireworks at 8 pm) Hazelwood Fire Department Open House Saturday, October 5 (Time TBD) North Fire Station Trunk or Treat Sunday, October 27 (1 - 4 pm) City Hall Parking Lot Santa Parade Saturday, December 21 (9 am - 1 pm) City Wide Event Council Packet Page Number 22 of 216 F3 CITY COUNCIL STAFF REPORT Meeting Date August 26, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Lois Knutson, Senior Administrative Manager PRESENTER: Lois Knutson, Senior Administrative Manager AGENDA ITEM: Strategic Plan Update for Second Quarter of 2024 Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: Staff is presenting the attached report, which is a progress update on the status of the CityÓs Strategic Priorities through the second quarter of 2024. Recommended Action: Motion to accept the Strategic Plan Report for Second Quarter of 2024. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is 0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The executive report on the Strategic Plan includes all six pillars of the plan. Background: Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment. The City of Maplewood's Strategic Plan consists of SIX strategic priorities which are established by the City Council. These priorities are supported by a series of Key Outcomes and underlying Performance Measures, which describe desired outcomes and are a metric in measuring success. Strategic planning is a continual journey and our plan is modified every year to ensure that it is up to date and reflects the changing dynamics of our community. Modifications were made to the plan during the first quarter of 2024. Council Packet Page Number 23 of 216 F3 Attachments: 1. Strategic Plan Report for Second Quarter of 2024 2. 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Mission safety, and Statement: To sustainably provide health, quality of life for Council Packet Page Number 81 of 216 F3, Attachment 2 Council Packet Page Number 82 of 216 F3, Attachment 2 The Police Performance Measure 1.1.3:Department isstrategizing to organize and implement community events throughout the City ofMaplewood, with emphasis on senior living, multi-family and rental housingcommunities. These events are created to be welcoming to underrepresentedgroups, fostering inclusivity and engagement. ¤ Strategic Priority:Community InclusivenessKey Outcome:Maplewood is a welcoming community where residents are accepted and engaged. Council Packet Page Number 83 of 216 F3, Attachment 2 Council Packet Page Number 84 of 216 F3, Attachment 2 Council Packet Page Number 85 of 216 F3, Attachment 2 Track the Performance Measure 2.1.2:number of trees removed annually on City land, parks and right-of-way due to disease or hazard.Work towards replacement of the tree canopy. ¤ Strategic Priority:Environmental StewardshipKey Outcome:Natural Resources are managed to ensure high ecological quality and long-term sustainability. Council Packet Page Number 86 of 216 F3, Attachment 2 Two charts were combined so that all data is shown together. Council Packet Page Number 87 of 216 F3, Attachment 2 70% of all roads Performance Measure 3.6.1:will have a PCI (Pavement Condition Index) rating of a minimum of 70. ¤ Strategic Priority:Financial & Asset ManagementKey Outcome:Local City roads managed to provide a high-quality transportation system. Council Packet Page Number 88 of 216 F3, Attachment 2 Council Packet Page Number 89 of 216 F4 CITY COUNCIL STAFF REPORT Meeting Date August 26, 2024 REPORT TO:Michael Sable,City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Audra Robbins, Parks and Natural Resources Manager Carole Gernes, Natural Resource Coordinator PRESENTER:Steven Love, Public Works Director AGENDA ITEM: Resolution to Accept Maplewood Nature Center Bench Donation from the Smasal Family Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The Smasal family would like to make a donation for the installation of a new bench with a bronze plaque to be installed at Maplewood Nature Center. Recommended Action: Motion to approve a resolution accepting a donation in the amount of $1,292.78 from the Smasal family for a new bench with bronze plaque to be installed at the Maplewood Nature Center. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,292.78 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: donation Strategic Plan Relevance: Financial SustainabilityIntegrated CommunicationTargeted Redevelopment Operational EffectivenessCommunity InclusivenessInfrastructure & Asset Mgmt. This donation will cover the cost of a new bench with bronze plaque to be installed near the new Maplewood Nature Center Bird and Pollinator Viewing Area plantings. The bench will enable visitors to observe wildlife close to the building as an alternative to using the trails. Background The Smasal family wishes to make a donation for installation of a new bench with a bronze plaque to be installed at Maplewood Nature Center. If approved, the bench will be installed near the new Bird and Pollinator Viewing Area plantings. They are donating $1,292.78 to cover the cost of a new bench, plaque, and shipping costs. Attachments 1.Resolution Accepting Donation Council Packet Page Number 90 of 216 F4, Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION NO. ____ RESOLUTION TO ACCEPT MAPLEWOOD NATURE CENTER BENCH DONATION FROM THE SMASAL FAMILY WHEREAS the City of Maplewood and the Public Works Department has received a donation of $1,292.78 for a park bench with bronze plaque from the Smasal family, NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Public Works Department to accept this donation. Adopted this 26th day of August, 2024. _________________________________ Marylee Abrams, Mayor ATTEST: ________________________________ Andrea Sindt, City Clerk Council Packet Page Number 91 of 216 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 92 of 216 G1 Council Packet Page Number 93 of 216 G1, Attachments Council Packet Page Number 94 of 216 G1, Attachments Council Packet Page Number 95 of 216 G1, Attachments Council Packet Page Number 96 of 216 G1, Attachments Council Packet Page Number 97 of 216 G1, Attachments Council Packet Page Number 98 of 216 G1, Attachments Council Packet Page Number 99 of 216 G1, Attachments Council Packet Page Number 100 of 216 G1, Attachments Council Packet Page Number 101 of 216 G1, Attachments Council Packet Page Number 102 of 216 G1, Attachments Council Packet Page Number 103 of 216 G1, Attachments Council Packet Page Number 104 of 216 G1, Attachments Council Packet Page Number 105 of 216 G2 CITY COUNCIL STAFF REPORT Meeting Date August 26, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Conditional Use Permit Review, The American Cooperative on Lake Phalen, 1875 East Shore Drive Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: The conditional use permit for The American Cooperative on Lake Phalen at 1875 East Shore Drive is due for review. Recommended Action: Motion to approve the CUP review for The American Cooperative on Lake Phalen at 1875 East Shore Drive and review again in one year. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment City ordinance requires conditional use permits to be reviewed by the council within one year of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite or specific term for subsequent reviews, not to exceed five years. Background: On October 11, 2021, the city council approved The American Cooperative on Lake Phalen project plans for a 60-unit senior housing cooperative building. A building permit has been issued for the project, which is currently under construction. There are no outstanding concerns or issues at this time. Staff recommends reviewing the conditional use permit again in one year to check the project's status. Council Packet Page Number 106 of 216 G2 Reference Information Site Description Site Size: 2.14 Acres Surrounding Land Uses North: Senior Housing Building South: East Shore Court and Lake Phalen East: Single-Dwellings/Vacant Land West: Multi-Dwelling Residential Planning Existing Land Use: High-Density Residential Existing Zoning: R3, Multiple-Dwelling Residential/PUD Attachments: 1.Overview Map 2.Site Plan 3.City Council Meeting Minutes, Dated October 11, 2021 Council Packet Page Number 107 of 216 G, Attachment 1 1875 East Shore Drive North August 25, 2021 City of Maplewood Legend ! I 0490 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 108 of 216 G, Attachment 2 Council Packet Page Number 109 of 216 G, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 11, 2021 City Hall, Council Chambers Meeting No. 19-21 J.NEW BUSINESS 1.The American Cooperative on Lake Phalen, 1875 East Shore Drive a.Conditional Use Permit for a Shoreland Planned Unit Development, Preliminary Plat and Final Plat Resolution b.Design Review Resolution Community Development Director Thomson gave the staff report. Mick Conlan, President of Gramercy Development addressed the council and provided further information. Councilmember Knutson moved to approve a conditional use permit for a shoreland planned unit development, preliminary plat and final plat resolution for a 60-unit senior housing cooperative building to be constructed at 1875 East Shore Drive. Resolution 21-10-1995 CONDITIONAL USE PERMIT FOR A SHORELAND PLANNED UNIT DEVELOPMENT, PRELIMINARY PLAT AND FINAL PLAT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Mick Conlan, of Gramercy Development, has requested approval of a conditional use permit for a shoreland planned unit development. 1.02 The existing lot is currently an outlot and the applicant has requested approval for preliminary plat and final plat in order to develop this property. 1.03 The property is located at 1875 East Shore Drive and is legally described as: PIN: 162922310030 – Outlot A, Shores of Maplewood, Ramsey County, Minnesota. Section 2. Standards. 2.01 City Ordinance Section 44-1242 requires a Conditional Use Permit for a Shoreland Planned Unit Development. 2.02 Shoreland Conditional Use Permit Standards. City Ordinance Sec. 44-1247 states that the City Council must base approval of a Conditional Use Permit within Shoreland areas. 1.There would be no soil erosion or pollution of public waters during or after construction. Council Packet Page Number 110 of 216 G, Attachment 3 2.The proposed plan would limit the visibility of structures from public waters (assuming summer conditions). 3.The types, uses and numbers of any watercraft that the project would generate would be compatible with the capacity of the public waters to handle these watercraft. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. 2.04 City Ordinance Section 34-8 sets the minimum design standards for preliminary plats and final plats. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards for a shoreland planned unit development. 3.02 The proposal meets the specific subdivision design standards for a preliminary Council Packet Page Number 111 of 216 G, Attachment 3 plat and a final plat. Section 4. City Review Process 4.01 The City conducted the following review when considering the conditional use permit for a planned unit development amendment request. 1.On September 21, 2021, the planning commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On October 11, 2021, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1.Adherence to the design and site plans date-stamped September 3, 2021. The director of community development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.This approval permits density credits for underground parking and high-rise units adding 0.69 acres to the overall site size. 5.This approval permits the project to build a four-story, 53’-8” tall senior housing cooperative building. All requirements of the fire department must be met in the construction of this building. 6.This approval permits an 18-foot side yard setback for the decks on the southwest corner of the building and the parking lot as shown on the site plan date-stamped September 3, 2021. 7.This approval permits a 21-foot front yard setback for decks and a first-level canopy on the east side of the building as shown on the site plan date- stamped September 3, 2021. 8.This approval permits a concrete patio directly east of the building is permitted to be setback eight feet from the front property line as shown on the site plan date-stamped September 3, 2021. Council Packet Page Number 112 of 216 G, Attachment 3 9.This approval permits a concrete patio and pergola on the south portion of the site is permitted to be setback 13 feet from the south property line and nine feet from the east and west property lines as shown on the site plan date-stamped September 3, 2021. 10.This approval permits a reduction of the 50 percent open space requirement. The applicant shall be required to submit a stormwater management plan to the City Engineer and receive approval for a 20 percent impervious surface bonus as allowed by the shoreland ordinance in order to have 60 percent of the site covered by impervious surface. 11.Prior to the City signing the final plat for recording the applicant must submit the following: a.A plat opinion letter from the city attorney. Seconded by Councilmember Cave Ayes – All The motion passed. Council Packet Page Number 113 of 216 G3 CITY COUNCIL STAFF REPORT Meeting Date August 26, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Justice Alan Page Elementary School, 2410 Holloway Avenue Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The conditional use permit for Justice Alan Page Elementary School, located at 2410 Holloway Avenue, is due for review. Recommended Action: Motion to approve the CUP review for Justice Alan Page Elementary, located at 2410 Holloway Avenue, and review again in one year. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment City ordinance requires the council to review conditional use permits within one year of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite or specific term for subsequent reviews, not to exceed five years. Background: The city approved a conditional use permit to construct a new educational institution on June 8, 2020. While the new elementary school project is complete, the district recently received permits from the city to add additional parking spaces, reconfigure the drop-off land, relocate the playground, modify fencing and create new athletic fields in the area where the middle school used to be located. Staff has no concerns regarding the overall project. Staff recommends reviewing the Council Packet Page Number 114 of 216 G3 projectin one year to ensure all project items are complete and all conditions of approval continue to be met. Reference Information Site Description Site Size: 19.86 Acres Surrounding Land Uses North: Holloway Avenue/ Residential Homes (North St. Paul) South: Residential Homes (North St. Paul) East: Single-Dwelling Residential Homes West: Lakewood Drive/Single-Dwelling Residential Homes Planning Existing Land Use: Institutional Existing Zoning: Single-Dwelling Residential Attachments: 1. Overview Map 2. Site Plan 3. City Council Meeting Minutes, Dated June 8, 2020 Council Packet Page Number 115 of 216 G, Attachment 1 Council Packet Page Number 116 of 216 G Attachment 2 Council Packet Page Number 117 of 216 G, Attachment 2 Council Packet Page Number 118 of 216 G, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 8, 2020 Held Remotely Via Conference Call Meeting No. 11-20 J.CONSENT AGENDA 2.New Maplewood Elementary School, 2410 Holloway Avenue East a.Conditional Use Permit Resolution b.Design Review Resolution Community Development Director Thomson gave the report. Sean Kelly with Wold Architects gave further information. Councilmember Juenemann moved to approve the resolution for a conditional use permit for a new elementary school to be constructed at 2410 Holloway Avenue East. Resolution 20-06-1825 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Independent School District 622 has requested approval of a conditional use permit for a new elementary school building. 1.02 The property is located at 2410 Holloway Avenue East and is legally described as: Tract A The East 174 feet of the North 250 feet of the West 1/4 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22 West, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue, said tract being also described as Lot 1, Block 1, Wiesner Park, together with abutting south half of Holloway Avenue, according to the plat of said Wiesner Park on file and of record in the office of the Register of Deeds in and for Ramsey County, Minnesota. Tract B The West 1/4 of the Northeast 1/4 of the Southwest 1/4, Section 13, Township 29, Range 22, according to the United States Government Survey thereof, except the East 174 feet of the North 250 feet thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue and in the West 33 feet thereof for Meyer Avenue, said tract being described as all of Wiesner Park, except Lot 1, Block 1 thereof and except the south half of Holloway Avenue abutting upon said Lot 1, Block 1, according to the plat of said Wiesner Park on file and of record in the Council Packet Page Number 119 of 216 G Attachment 3 office of the Register of Deeds in and for Ramsey County, Minnesota. Tract C The East 1/2 of the West 1/2 of the Northeast 1/4 of the Southwest 1/4 of Section 13, Township 29, Range 22, Ramsey County, Minnesota, according to the United States Government Survey thereof, subject to the rights of the public in the North 33 feet thereof for Holloway Avenue. (Abstract Property) Section 2. Standards. 2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for Educational Institutions. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44- 1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. Council Packet Page Number 120 of 216 G Attachment 3 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1.On May 19, 2020, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On June 8, 2020, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approved the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.Adherence to the design and site plans date-stamped April 22, 2020. The director of community development may approve minor changes. 2.The proposed construction must be started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Comply with all city ordinance requirements for signage. 5.Parking on Lakewood Drive North for any school-related events is limited to the east side of the street. 6.Provide year-round screening adjacent to the south and east property lines to the homes aligned with either the parking lot or new school building and along the west property line adjacent to the school’s loading dock and chiller equipment. Seconded by Councilmember Neblett Ayes – All, via roll call The motion passed. Council Packet Page Number 121 of 216 G4 CITY COUNCIL STAFF REPORT Meeting Date August 26, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director AGENDA ITEM: Conditional Use Permit Review, Maplewood Toyota Building Addition, 3001 Highway 61 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The conditional use permit for Maplewood Toyota’s building addition at 3001 Highway 61 is due for review. This property was previously Venburg Tire. Recommended Action: Motion to approve the CUP review for Maplewood Toyota, located at 3001 Highway 61, and review again in one year. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: n/a Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment City ordinance requires the council to review conditional use permits within one year of initial approval unless such review is waived by council decision. At the one-year review, the council may specify an indefinite or specific term for subsequent reviews, not to exceed five years. Background: The city approved a conditional use permit to construct a 2,400-square-foot building addition on August 28, 2023. This building addition adds a photo booth and service bays to the existing building, which provides overflow vehicle maintenance service for Maplewood Toyota's primary location, approximately 0.3 miles south. Permits for the project were issued in April 2024. Staff has Council Packet Page Number 122 of 216 G4 no concerns regarding theoverallproject. Staff recommends reviewing the projectin one year to ensure all project items are complete and all conditions of approval continue to be met. Reference Information Site Description Project Area: 2.14 acres Surrounding Land Uses North: County Road D and Shopping Center East: Highway 61 South: Maplewood Toyota Storage Lot West: Townhomes Planning Existing Land Use: Commercial Existing Zoning: M1 – Light Manufacturing Attachments: 1.Overview Map 2.Site Plan 3.City Council Meeting Minutes, Dated August 28, 2023 Council Packet Page Number 123 of 216 G, Attachment 1 Overview Map - 3001 Highway 61 July 19, 2023 City of Maplewood 1244 1244 3042 1249 1243 1241 1251 3034 1247 1244 1248 1246 1240 3026 1243 1249 3018 1245 1244 1240 1275 3010 1275 1248 1242 1275 1275 1256 3002 1256 1256 2994 1245 1243 2986 1241 1247 1245 3001 3001 2978 1244 1246 1240 2970 1247 1243 2970 2999 1246 1245 1241 2993 2962 1244 1242 1248 1246 1247 2954 2951 2951 2946 2938 29302923 Legend 2922 ! I 2914 2911 0240 Feet 2911 2906 Source: City of Maplewood, Ramsey County Council Packet Page Number 124 of 216 G, Attachment 2 Council Packet Page Number 125 of 216 G, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 28, 2023 City Hall, Council Chambers Meeting No. 16-23 J.NEW BUSINESS 2.Former Venburg Tire Building Addition, 3001 Highway 61 a.Conditional Use Permit Amendment and Setback Variance Resolution b.Design Review Resolution Community Development Director Parr gave the staff report. Mayor Abrams moved to approve the resolution for a conditional use permit amendment and setback variance, including enhanced screening and potentially a berm while working with staff on the additional screening, approving a building addition at 3001 Highway 61. Resolution 23-08-2243 CONDITIONAL USE PERMIT AMENDMENT AND SETBACK VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Gries Architectural Group, on behalf of Maplewood Toyota, has requested approval of a conditional use permit amendment and a setback variance to construct a building addition. 1.02 The applicant has also requested approval of a setback variance of 196 feet. 1.03 The property is located at 3001 Highway 61 and is legally described as: PIN: 04-29-22-14-0113 – That part of the north 409.50 feet of the east 500.00 feet of the South· Half of the Northeast Quarter of Section 4, Township 29, Range 22, Ramsey County, Minnesota, lying northerly of a line drawn from a point on the east line of said Northeast Quarter of Section 4 distant 235.77 feet south of the northeast corner of said South Half of the Northeast Quarter of Section 4 to a point on the west line of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4 distant 115 .53 feet south of the northwest corner of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4. Section 2. Standards. 2.01 City Ordinance Section 44-637 requires a Conditional Use Permit for motor vehicle maintenance garages and buildings closer than 350 feet to an adjacent residential district. Council Packet Page Number 126 of 216 G, Attachment 3 2.02 City Ordinance Section 44-512(8) requires auto maintenance garages have a 350-foot setback from any property the city is planning for residential use. 2.03 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. 2.04 Variance Standard. City Ordinance Section 44-13 refers to state statute which states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3)when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) The proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Council Packet Page Number 127 of 216 G, Attachment 3 3.02 The proposal meets the specific variance standards. Section 4. City Review Process 4.01 The City conducted the following review when considering these conditional use permit amendment and setback variance requests. 1.On August 15, 2023, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On August 28, 2023, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the site plan that the city stamped August 1, 2023. The Director of Community Development may approve minor changes. 2.The proposed construction must be substantially started, or the proposed use utilized within one year of council approval, or the permit shall become null and void. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The applicants shall submit a landscape plan, prior to the issuance of a building permit, providing four additional six foot tall coniferous trees as screening for the abutting property to the west as required by the code. The applicant shall work with staff to revise the landscape plan to add enhanced vegetation screening and potentially a berm. 5.A copy of any executed amendments to the maintenance agreement between the 2999 and 3001 Highway 61 properties shall be submitted to the city. 6.Outdoor storage is not allowed by this permit. All auto parts and non- operable vehicles shall be kept inside the building or within a screening enclosure. Operable vehicles are permitted to be kept in the parking lot within marked parking spaces. Council Packet Page Number 128 of 216 G, Attachment 3 7.The potential for excessive noise from this business is a concern of neighbors. The operator shall take care to keep doors closed to prevent nuisance noise from affecting residential neighbors. The city council shall review this during its periodic reviews of this permit. The city shall notify the operator of complaints for corrections should there be noise problems. 8.The property owner shall keep all trash receptacles on site inside the required enclosure. Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Lee moved to approve the resolution for design review approving a building addition at 3001 Highway 61. Resolution 23-08-2244 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Gries Architectural Group, on behalf of Maplewood Toyota has requested approval design review to construct a building addition. 1.02 The property is located at 3001 Highway 61 and is legally described as: PIN: 04-29-22-14-0113 – That part of the north 409.50 feet of the east 500.00 feet of the South· Half of the Northeast Quarter of Section 4, Township 29, Range 22, Ramsey County, Minnesota, lying northerly of a line drawn from a point on the east line of said Northeast Quarter of Section 4 distant 235.77 feet south of the northeast corner of said South Half of the Northeast Quarter of Section 4 to a point on the west line of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4 distant 115 .53 feet south of the northwest corner of said east 500.00 feet of the South Half of the Northeast Quarter of Section 4. Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. Council Packet Page Number 129 of 216 G, Attachment 3 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped August 1, 2023. Approval is subject to the applicant doing the following: 3.02 1.Obtain a conditional use permit amendment from the city council for this project. 2.Repeat this review in two years if the city has not issued a building permit for this project. 3.All fire marshal, city engineer and building official requirements must be met. 4.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 5.Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a.Submit a revised site plan showing the location and design of the required trash enclosure. b.Submit a landscape plan showing the addition of four coniferous trees near the west property line. c.Submit revised building elevations that show either the building's existing and proposed elevations being stained a single, matching color or the building addition being setback 12 inches south from the existing north building line. d.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 6.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. Council Packet Page Number 130 of 216 G, Attachment 3 b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 7.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Cave Ayes – All The motion passed. Council Packet Page Number 131 of 216 G5 CITY COUNCILSTAFF REPORT Meeting Date August 26, 2024 REPORT TO:Michael Sable, City Manager REPORT FROM: Steven Love, Public Works Director/City Engineer Jon Jarosch, Assistant City Engineer Tyler Strong, Civil Engineer I PRESENTER:Jon Jarosch AGENDA ITEM: Resolution Accepting Assessment Roll and Ordering Assessment Hearing for September 23, 2024, 2024 Maplewood Street Improvements, City Project 23-08 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: City Council will consider approving the Resolution Accepting Assessment Roll and Ordering Assessment Hearing for September 23, 2024 for the 2024 Maplewood Street Improvements, City Project 23-08. Assessments are one of the sources of funding for municipal infrastructure projects. The assessment hearing gives property owners an opportunity to speak to the City Council regarding the pending assessment to their property. Recommended Action: Motion to approve the Resolution Accepting Assessment Roll and Ordering Assessment Hearing, for the 2024 Maplewood Street Improvements, City Project 23-08. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $1,523,653.00 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: Based on the pending assessment roll the estimated total amount of assessments for the 2024 Maplewood Street Improvements is $1,523,653.00. Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment Assessments are one of the various funding sources utilized for the 2024 Maplewood Street Improvements. Council Packet Page Number 132 of 216 G5 Background: There are a total of 251 assessable residential and commercial properties within the project area. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. The appraisal report confirmed that the proposed assessments stated in the attached pending assessment roll exhibit are reasonable. An informational meeting will be held for property owners prior to the Assessment Hearing to answer questions pertaining to assessments and the assessment process. Prior to the informational meeting, property owners will be informed of their pending assessment amount and the next steps by mail. Budget Information The contract was awarded to Forest Lake Contracting by the City Council on May 13, 2024. The total construction contract cost is $8,636,221.30. Forest Lake Contracting was the lowest responsible bidder. See the table below for estimated project cost recovery. Funding Source Current Funding Plan G.O. Bonds Improvement $4,759,334 Street Revitalization Fund $658,082 Environmental Utility Fund $2,156,000 Ramsey-Washington Metro Watershed $125,000 Sanitary Sewer Fund $430,000 WAC Fund $83,400 St. Paul Regional Water $1,086,800 Special Assessments (Preliminary Roll) $1,579,584 Total Project Funding: $10,878,200 The assessment amounts shown in the attached pending assessment roll exhibit are based on the appraisal report completed by an independent appraiser. Based on the appraisal report, the total assessment amount was found to be $1,523,653. This is roughly $55,931 lower than the preliminary amount of $1,579,584. The change in amounts is largely attributed to a reduction of assessment amounts for some commercial properties located along Maplewood Drive as recommended by the appraisal report. It is anticipated the reduction in assessment funding will be covered by the project’s 10% contingencies that are built into the above funding plan. The project costs and current funding plan have been reviewed by the Finance Director. A final budget adjustment will be made based on final construction costs after construction is complete. Budget adjustments are not recommended at this time. Council Packet Page Number 133 of 216 G5 Proposed Schedule The following is the project schedule: Project MilestoneDate Order Preparation of Feasibility Study 7/24/2023 Neighborhood Meeting #1 (Maplewood Drive-Cypress Area only)12/13/2023 Neighborhood Meeting #1 (East Shore Drive Area only)12/14/2023 City Council Meeting | Accept Feasibility Study, Order Public Hearing, 1/22/2024 Authorize Preparation of Plans & Specifications Neighborhood Meeting #2 (East Shore Drive Area & Maplewood Drive-2/7/2024 Cypress Area) City Council Meeting | Public Hearing & Order Improvement 2/12/2024 City Council Meeting | Approve Plans and Specifications, Authorize 3/25/2024 Advertisement for Bids, Authorize Preparation of Assessment Roll Bid Opening4/24/2024 City Council Meeting | Award Contract 5/13/2024 Neighborhood Meeting #3 (East Shore Drive Area only)Late May 2024 Neighborhood Meeting #3 (Maplewood Drive-Cypress Area only)Late May 2024 Begin Construction June 2024 City Council Meeting | Accept Assessment Roll & Order Assessment 8/26/2024 Hearings Neighborhood Meeting #4 (East Shore Drive Area & Maplewood Drive-September 2024 Cypress Area) City Council Meeting | Assessment Hearing and Adopt Assessment Roll 9/23/2024 Complete Construction November 2024 Assessments Certified to Ramsey County November 2024 Attachments: 1.Resolution Accepting Assessment Roll and Ordering Assessment Hearing 2.Pending Assessment Roll 3.Project Location Map Council Packet Page Number 134 of 216 G5, Attachment 1 RESOLUTION ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the 2024 Maplewood Street Improvements, City Project 23-08, and said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: rd 1.A hearing shall be held on the 23 day of September 2024, at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2.The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. th Approved this 26 day of August 2024. Council Packet Page Number 135 of 216 G5, Attachment 2 Pending Assessment Roll 2024 Maplewood Street Improvements Cypress-Maplewood Drive Area City Project 23-08 Parcel IDSite AddressUnits/Front FootageAssessment Amount 929222400902458 ADELE ST N13,450.00$ 929222400892466 ADELE ST N1$ 3,450.00 929222400772473 ADELE ST N1$ 3,450.00 929222400882474 ADELE ST N1$ 3,450.00 929222400762481 ADELE ST N1$ 3,450.00 929222400872482 ADELE ST N1$ 3,450.00 $ 929222400752489 ADELE ST N13,450.00 929222400862490 ADELE ST N1$ 3,450.00 929222400742497 ADELE ST N1$ 3,450.00 929222400852498 ADELE ST N1$ 3,450.00 $ 929222400732505 ADELE ST N1 3,450.00 929222400842506 ADELE ST N1$ 3,450.00 929222400722513 ADELE ST N1$ 3,450.00 929222400832514 ADELE ST N1$ 3,450.00 929222400712521 ADELE ST N1$ 3,450.00 929222400822522 ADELE ST N1$ 3,450.00 1029222200241306 COUNTY ROAD C E1$ 3,200.00 929222400952415 CYPRESS ST N1$ 3,450.00 929222400592423 CYPRESS ST N1$ 3,450.00 929222400582431 CYPRESS ST N1$ 3,450.00 929222400572439 CYPRESS ST N1$ 3,450.00 929222400692440 CYPRESS ST N1$ 3,450.00 929222400562447 CYPRESS ST N1$ 3,450.00 929222400682448 CYPRESS ST N1$ 3,450.00 929222400552455 CYPRESS ST N1$ 3,450.00 929222400542463 CYPRESS ST N1$ 3,450.00 929222400532471 CYPRESS ST N1$ 3,450.00 929222400672472 CYPRESS ST N1$ 3,450.00 929222400522479 CYPRESS ST N1$ 3,450.00 929222400662480 CYPRESS ST N1$ 3,450.00 929222400512487 CYPRESS ST N1$ 3,450.00 929222400652488 CYPRESS ST N1$ 3,450.00 929222400502495 CYPRESS ST N1$ 3,450.00 929222400642496 CYPRESS ST N1$ 3,450.00 929222400492503 CYPRESS ST N1$ 3,450.00 929222400632504 CYPRESS ST N1$ 3,450.00 929222400482511 CYPRESS ST N1$ 3,450.00 929222400622512 CYPRESS ST N1$ 3,450.00 $ 929222400472519 CYPRESS ST N13,450.00 929222400612520 CYPRESS ST N1$ 3,450.00 929222400462527 CYPRESS ST N1$ 3,450.00 929222100672535 CYPRESS ST N1$ 3,450.00 Council Packet Page Number 136 of 216 G5, Attachment 2 929222100662543 CYPRESS ST N1$ 3,450.00 929222100652551 CYPRESS ST N1$ 3,450.00 929222100642559 CYPRESS ST N1$ 3,200.00 929222400781009 DEMONT AVE E1$ 3,450.00 $ 929222400791017 DEMONT AVE E13,450.00 929222400801025 DEMONT AVE E1$ 3,450.00 929222400811033 DEMONT AVE E1$ 3,450.00 929221101140 DULUTH ST N1$ 3,450.00 929221101150 DULUTH ST N2$ 6,900.00 929221101122580 DULUTH ST N1$ 3,450.00 929221101132617 DULUTH ST N242$16,698.00 929221101082621 DULUTH ST N1$ 3,450.00 $ 929221101072625 DULUTH ST N12,070.00 929221101062627 DULUTH ST N1$ 2,070.00 929221101052631 DULUTH ST N1$ 2,070.00 929221101042633 DULUTH ST N1$ 2,070.00 $ 929221100781251 EDGEHILL CT E1 2,070.00 929221100791253 EDGEHILL CT E1$ 2,070.00 929221100801261 EDGEHILL CT E1$ 2,070.00 929221100991262 EDGEHILL CT E1$ 2,070.00 929221100811263 EDGEHILL CT E1$ 2,070.00 929221100981264 EDGEHILL CT E1$ 2,070.00 929221100821271 EDGEHILL CT E1$ 2,070.00 929221100971272 EDGEHILL CT E1$ 2,070.00 929221100831273 EDGEHILL CT E1$ 2,070.00 929221100961274 EDGEHILL CT E1$ 2,070.00 929221100841281 EDGEHILL CT E1$ 2,070.00 929221100951282 EDGEHILL CT E1$ 2,070.00 929221100851283 EDGEHILL CT E1$ 2,070.00 929221100941284 EDGEHILL CT E1$ 2,070.00 929221100931288 EDGEHILL CT E1$ 2,070.00 929221100921290 EDGEHILL CT E1$ 2,070.00 929221100861291 EDGEHILL CT E1$ 2,070.00 929221100871293 EDGEHILL CT E1$ 2,070.00 929221100911294 EDGEHILL CT E1$ 2,070.00 929221100901296 EDGEHILL CT E1$ 2,070.00 929221100881297 EDGEHILL CT E1$ 2,070.00 929221100891299 EDGEHILL CT E1$ 2,070.00 929221100692575 ENGLISH ST N1$ 3,450.00 1029222200312580 ENGLISH ST N1$ 3,450.00 929221100682581 ENGLISH ST N1$ 3,450.00 1029222200302586 ENGLISH ST N1$ 3,450.00 929221100062587 ENGLISH ST N1$ 3,450.00 1029222200292594 ENGLISH ST N1$ 3,450.00 $ 929221100052597 ENGLISH ST N13,450.00 929221100042601 ENGLISH ST N1$ 3,450.00 1029222200282602 ENGLISH ST N1$ 3,450.00 929221100032607 ENGLISH ST N1$ 3,450.00 Council Packet Page Number 137 of 216 G5, Attachment 2 1029222200272610 ENGLISH ST N1$ 3,450.00 929221100022615 ENGLISH ST N1$ 3,450.00 1029222200262618 ENGLISH ST N1$ 3,450.00 1029222200252624 ENGLISH ST N1$ 3,450.00 929221100601260 HILLTOP CT E1$ 2,070.00 929221100591262 HILLTOP CT E1$ 2,070.00 929221100431265 HILLTOP CT E1$ 2,070.00 929221100421267 HILLTOP CT E1$ 2,070.00 929221100391270 HILLTOP CT E1$ 2,070.00 929221100381272 HILLTOP CT E1$ 2,070.00 929221100461275 HILLTOP CT E1$ 2,070.00 929221100471277 HILLTOP CT E1$ 2,070.00 929221100411280 HILLTOP CT E1$ 2,070.00 929221100401282 HILLTOP CT E1$ 2,070.00 929221100581285 HILLTOP CT E1$ 2,070.00 929221100571287 HILLTOP CT E1$ 2,070.00 929221100451290 HILLTOP CT E1$ 2,070.00 929221100441292 HILLTOP CT E1$ 2,070.00 929221100700 MAPLEWOOD DR N106$ 7,314.00 429224400070 MAPLEWOOD DR N96$ 6,624.00 929221300142416 MAPLEWOOD DR N380$ 26,220.00 929221400132490 MAPLEWOOD DR1132$ 78,108.00 929221200132590 MAPLEWOOD DR N1102$ 43,800.00 929221100712610 MAPLEWOOD DR N621$ 42,849.00 429224400552650 MAPLEWOOD DR N290$ 9,400.00 429224400212672 MAPLEWOOD DR N68$ 4,692.00 429224400472688 MAPLEWOOD DR N208$ 14,352.00 429224400442694 MAPLEWOOD DR N119$ 8,211.00 429224400422700 MAPLEWOOD DR N153$ 5,200.00 429224400092720 MAPLEWOOD DR N229$ 14,400.00 429224400082732 MAPLEWOOD DR N160$ 11,040.00 429224100152780 MAPLEWOOD DR N245$ 16,905.00 429224100142792 MAPLEWOOD DR N244$ 16,836.00 429224100132806 MAPLEWOOD DR N152$ 10,488.00 929222400941008 SEXTANT AVE E1$ 3,450.00 929222400931018 SEXTANT AVE E1$ 3,450.00 929222400921026 SEXTANT AVE E1$ 3,450.00 929222400911032 SEXTANT AVE E1$ 3,450.00 $ 663,837.00 Residential Single Family Unit, Pavement Rehabilitation Rate$ 3,450.00 Residential Duplex Unit, Pavement Rehabilitation Rate$ 2,070.00 Commercial/Townhome/Multi-Family Pavement Rehabilitation $ 69.00 Residential Duplex Average Duplex Front Footage Per Unit=45 Residential Pavement Rehabilitation Rate per Unit= $ 3,450.00 Typical Front Footage for Single Unit Residential=75 Assessment Rate Per Duplex Unit=$ 2,070.00 Council Packet Page Number 138 of 216 G5, Attachment 2 Pending Assessment Roll 2024 Maplewood Street Improvements East Shore Drive Area City Project 23-08 Parcel IDSite AddressUnits/Front FootageAssessment Amount 1629223100051833 ADELE ST N16,600.00$ 1629223100041841 ADELE ST N16,600.00$ 1629224200841844 ADELE ST N16,600.00$ 1629223100031849 ADELE ST N16,600.00$ 1629224200851852 ADELE ST N16,600.00$ 1629223100021857 ADELE ST N16,600.00$ 1629224200861858 ADELE ST N16,600.00$ 1629224201061866 ADELE ST N16,600.00$ 1629224201051872 ADELE ST N16,600.00$ 1629224200971886 ADELE ST N16,600.00$ 1629224200181890 ADELE ST N16,600.00$ 1629224201021896 ADELE ST N16,600.00$ 1629224201041900 ADELE ST N16,600.00$ 1629224201031906 ADELE ST N15,900.00$ 1529223300081745 BIRMINGHAM ST N15,900.00$ 1529223301041700 CLARENCE ST N15,900.00$ 1529223300201746 CLARENCE ST N15,900.00$ 1629224300461740 EAST SHORE DR N14,950.00$ 1629224300451744 EAST SHORE DR N16,600.00$ 1629224300441750 EAST SHORE DR N 15,775.00$ 1629224300431756 EAST SHORE DR N 15,775.00$ 1629224300421768 EAST SHORE DR N16,600.00$ 1629224300221772 EAST SHORE DR N16,600.00$ 1629224300201784 EAST SHORE DR N14,950.00$ 1629224300191796 EAST SHORE DR N 15,775.00$ 1629224300181800 EAST SHORE DR N16,600.00$ 1629224300171802 EAST SHORE DR N16,600.00$ 1629224200371810 EAST SHORE DR N14,950.00$ 1629224200381818 EAST SHORE DR N14,950.00$ 1629224200391828 EAST SHORE DR N16,600.00$ 1629223100061832 EAST SHORE DR N16,600.00$ 1629223100071840 EAST SHORE DR N14,950.00$ 1629223100081844 EAST SHORE DR N14,950.00$ 1629223100091848 EAST SHORE DR N14,950.00$ 1629223100101858 EAST SHORE DR N13,450.00$ 1629223100231866 EAST SHORE DR N13,450.00$ 1629223100291870 EAST SHORE DR N47232,568.00$ 1629223100181874 EAST SHORE DR N13,450.00$ Council Packet Page Number 139 of 216 G5, Attachment 2 1629223100301875 EAST SHORE DR N502$ 34,638.00 1629223100201876 EAST SHORE DR N2$ 6,900.00 1629223100281880 EAST SHORE DR N165$ 11,385.00 1629224201001082 FENTON AVE E1$ 6,600.00 1629224200561100 FENTON AVE E1$ 6,600.00 1629224200131101 FENTON AVE E1$ 6,600.00 1629223100271050 FROST AVE4$ 23,900.00 1629224200891053 GORDON AVE E1$ 6,600.00 1629224200261061 GORDON AVE E1$ 6,600.00 1629224200311066 GORDON AVE E1$ 6,600.00 1629224200901069 GORDON AVE E1$ 6,600.00 1629224200321072 GORDON AVE E1$ 6,600.00 1629224200331080 GORDON AVE E1$ 6,600.00 1629224201111083 GORDON AVE E1$ 6,600.00 1629224200341088 GORDON AVE E1$ 6,600.00 1629224200351092 GORDON AVE E1$ 6,600.00 1629224200501107 GORDON AVE E1$ 6,600.00 1629224200491109 GORDON AVE E1$ 6,600.00 1629224200481111 GORDON AVE E1$ 6,600.00 1629224200471113 GORDON AVE E1$ 6,600.00 1629224200461115 GORDON AVE E1$ 6,600.00 1629224300211120 GORDON AVE E1$ 6,600.00 1529223300221751 IDE ST N1$ 6,600.00 1529223300061752 IDE ST N1$ 6,600.00 1529223300231759 IDE ST N1$ 6,600.00 1529223300051760 IDE ST N1$ 6,600.00 1529223300241765 IDE ST N1$ 6,600.00 1529223300041770 IDE ST N1$ 6,600.00 1529223300251773 IDE ST N1$ 6,600.00 1529223300261775 IDE ST N1$ 6,600.00 1529223300031776 IDE ST N1$ 6,600.00 1529223300021784 IDE ST N1$ 6,600.00 1529223300011786 IDE ST N1$ 5,900.00 1529223300271787 IDE ST N1$ 6,600.00 1629224201140 PHALEN PL N1$ 6,600.00 1629224300391754 PHALEN PL N1$ 6,600.00 1629224300381758 PHALEN PL N1$ 6,600.00 1629224300411759 PHALEN PL N1$ 6,600.00 1629224300141776 PHALEN PL N1$ 6,600.00 1629224300231777 PHALEN PL N1$ 6,600.00 1629224300151784 PHALEN PL N1$ 6,600.00 1629224300161790 PHALEN PL N1$ 6,600.00 1629224200761800 PHALEN PL N1$ 6,600.00 1629224200451805 PHALEN PL N1$ 6,600.00 1629224200601814 PHALEN PL N1$ 6,600.00 1629224200441835 PHALEN PL N1$ 6,600.00 Council Packet Page Number 140 of 216 G5, Attachment 2 1629224200611836 PHALEN PL N1$ 6,600.00 1629224200431843 PHALEN PL N1$ 6,600.00 1629224201131844 PHALEN PL N1$ 6,600.00 1629224200641856 PHALEN PL N1$ 6,600.00 $ 1629224200421857 PHALEN PL N16,600.00 1629224200651862 PHALEN PL N1$ 6,600.00 1629224200411865 PHALEN PL N1$ 6,600.00 1629224200401871 PHALEN PL N1$ 6,600.00 1629224200661872 PHALEN PL N1$ 6,600.00 1629224200081884 PHALEN PL N1$ 6,600.00 1629224200071890 PHALEN PL N1$ 6,600.00 1629224200121893 PHALEN PL N1$ 6,600.00 $ 1629224200061896 PHALEN PL N16,600.00 1629224200111899 PHALEN PL N1$ 6,600.00 1629224200051904 PHALEN PL N1$ 6,600.00 1629224200101907 PHALEN PL N1$ 6,600.00 1629224200361101 RIPLEY AVE E1$ 6,600.00 1629224200921125 RIPLEY AVE E1$ 6,600.00 1629224200591133 RIPLEY AVE E1$ 6,600.00 1629224200751144 RIPLEY AVE E1$ 5,900.00 1529223300301370 SOPHIA AVE E1$ 6,600.00 $ 1529223301031376 SOPHIA AVE E16,600.00 1529223300211381 SOPHIA AVE E1$ 6,600.00 1529223300311390 SOPHIA AVE E1$ 6,600.00 1529223300321398 SOPHIA AVE E1$ 6,600.00 1529223300071401 SOPHIA AVE E1$ 6,600.00 1529223300331406 SOPHIA AVE E1$ 6,600.00 1629224200511828 WALTER ST N1$ 6,600.00 1629224201101843 WALTER ST N1$ 6,600.00 $ 1629224200521844 WALTER ST N16,600.00 1629224200531852 WALTER ST N1$ 6,600.00 1629224200831855 WALTER ST N1$ 6,600.00 1629224200781860 WALTER ST N1$ 6,600.00 $ 1629224200821865 WALTER ST N1 6,600.00 1629224200981889 WALTER ST N1$ 6,600.00 1629224200961895 WALTER ST N1$ 6,600.00 1629224200141896 WALTER ST N1$ 6,600.00 1629224200951901 WALTER ST N1$ 6,600.00 1629224200941917 WALTER ST N1$ 5,900.00 $ 859,816.00 Residential Single Family Unit, Full Reconstruction Rate$6,600.00 Residential Single Family Unit, Partial Reconstruction$4,950.00 Residential Single Family Unit, Pavement Rehabilitation Rate$3,450.00 Commercial/Townhome/Multi-Family Pavement Rehabilitation $ 69.00 Council Packet Page Number 141 of 216 G5, Attachment 3 Council Packet Page Number 142 of 216 G6 CITY COUNCIL STAFF REPORT Meeting Date August 26, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Steven Love, Director of Public Works/City Engineer PRESENTER:Steven Love AGENDA ITEM: Sidewalk Cost Sharing Agreement, City Project 19-43 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The Port Authority of the City of Saint Paul (Port Authority) is leading the redevelopment of the former Hillcrest golf course, known as The Heights redevelopment project. As part of this project, improvements are being made to McKnight Road south of Larpenteur Avenue. The City Council will consider entering into a sidewalk cost share agreement with the Port Authority and Ramsey County for cost related to the construction of a new sidewalk along the east side of McKnight Road between Hoyt Avenue and Arlington Avenue. This agreement covers the responsibilities and cost share for the Port Authority, Ramsey County, and the City of Maplewood. Recommended Action: Motion to approve the attached sidewalk cost sharing agreement with the Port Authority of the City of Saint Paul, and Ramsey County, City Project 19-43 and direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by the City Attorney are authorized as needed. Fiscal Impact: Is There a Fiscal Impact?NoYes, the true or estimated cost is $25,000. Financing source(s): Adopted BudgetBudget ModificationNew Revenue Source Use of Reserves Other: The estimated total cost for the design and construction costs for the construction of the proposed sidewalk is $100,000. The cost share will be split with Ramsey County paying 50%, the Port Authority paying 25% and the City of Maplewood paying 25%. The City of Maplewood’s estimated cost share is $25,000. Funds from the Street Revitalization Fund will be used to cover these costs. Strategic Plan Relevance: Community InclusivenessFinancial & Asset Mgmt.Environmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment The proposed sidewalk cost sharing agreement covers the cost share responsibilities for the Port Authority, Ramsey County, and the City of Maplewood for the proposed sidewalk located on the east side of McKnight Road between Hoyt Avenue and Arlington Avenue. Council Packet Page Number 143 of 216 G6 Background The Port Authority is leading The Heights redevelopement project of the former Hillcrest golf course located south of Larpenteur Avenue and west of McKnight Road. As part of the redevelopment project a number of improvements and changes are being constructed along McKnight Road south of Larpenteur Avenue. During the construction of these improvements, the existing trail along the west side of McKnight Road will be closed and the Port Authority is required to provide an alternate pedestrian path along McKnight Road. After reviewing options for providing an alternate pedestrian path it was determined a sidewalk could be constructed on the east side of McKnight Road between Hoyt Avenue and Arlington Avenue (see attached Proposed Sidewalk Location Map). This would be done in lieu of building a temporary trail along the east side of McKnight Road, which would be removed once the improvements are completed, or other means of providing a temporary trail. The proposed sidewalk option meets the requirements for providing an alternate pedestrian path during construction and has the added benefit of linking several Maplewood neighborhoods together and to the trail system that runs along the west side McKnight Road. The cost for construction of the proposed sidewalk will be split with Ramsey County paying 50%, the Port Authority paying 25%, and the City of Maplewood paying 25%. The total estimated cost to construct the proposed sidewalk is $100,000. Maplewood’s estimated cost share is $25,000. Minor maintenance of the sidewalk, including winter maintenance, will be done by the City of Maplewood. Major maintenance/replacement will be based on the County’s cost share policy, similar to other sidewalks that run along Ramsey County roads. The City Attorney has reviewed the attached sidewalk cost sharing agreement for the proposed sidewalk along the east side of McKnight Road, lying between Hoyt Avenue and Arlington Avenue. Staff recommends approving the attached agreement with the Port Authority and Ramsey County. Attachments 1. Proposed Sidewalk Location Map 2. Sidewalk Cost Sharing Agreement Council Packet Page Number 144 of 216 G6, Attachment 1 QspqptfeTjefxbmlMpdbujpoNbq MbsqfoufvsBwf/ IpzuBwf/ UifIfjhiut Sfefwfmpqnfou Qspqptfe Tjefxbml BsmjohupoBwf/ NdLojhiuSpbe Council Packet Page Number 145 of 216 G6, Attachment 2 SIDEWALK COST SHARING AGREEMENT IS SIDEWALK COST SHARING AGREEMENT (this "Agreement") is TH made effective the 22nd day of July, 2024, by the PORT AUTHORITY OF THE CITY OF SAINT PAUL, a body politic and corporate under the laws of the state of Minnesota (“Port Authority”); the City of Maplewood, a municipal corporation under the laws of the state of Minnesota (“City”); and Ramsey County, a political subdivision of the State of Minnesota (“County”). Port Authority, City, and County are referred to collectively herein as the “Parties”. WITNESSETH: WHEREAS, the City of Saint Paul commenced a master planning process in 2019 to determine the future uses and layout for the former Hillcrest golf course, now known as The Heights redevelopment project, located at 2200 Larpenteur Avenue East in the East Side neighborhood of Saint Paul, Minnesota (“The Heights”), which has resulted in a Hillcrest Master Plan passed by the City Council in 2022 (the “Master Plan”) WHEREAS, the Port Authority acquired The Heights in 2019 and is currently undertaking redevelopment of the site, in alignment with the Master Plan; WHEREAS, in connection with its redevelopment of The Heights, the Port Authority is constructing a public sidewalk within the right of way owned by the County and located within the City, along the east side of McKnight Road North, beginning at Hoyt Avenue to the north and ending at Arlington Avenue East to the south (the “Sidewalk”); WHEREAS, The Port Authority has awarded a contract for the construction of the Sidewalk, among other work to be performed, to Designing Earth Contracting, Inc. (the “Contractor”); WHEREAS, to facilitate the construction of the Sidewalk, Port Authority, County, and City have agreed to share the costs of the Sidewalk. NOW, THEREFORE, in consideration of the recitals, the covenants of the Parties contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: AGREEMENT: 1.Sidewalk Construction. The Port Authority anticipates that construction of the Sidewalk will be completed by August 31, 2024 and that the cost of the Sidewalk will be approximately One Hundred Thousand Dollars ($100,000.00), including but not limited to the costs of design, excavation, materials, construction, tree and vegetation removal, and restoration of the area at the completion of construction (the “Sidewalk Costs”). However, the Parties acknowledge that the exact schedule and total Sidewalk Costs are subject to change during the course of construction. 51931.v1 1 Council Packet Page Number 146 of 216 G6, Attachment 2 Cost Sharing. The Port Authority shall pay the Contractor directly for the Sidewalk Costs. The City and the County shallreimburse the Port Authorityfor the actual Sidewalk Costs incurred by the Port Authority as follows (1) the City shall pay to the Port Authority twenty-five percent (25%) of the Sidewalk Costs; and (2) the County shall pay to the Port Authority fifty percent (50%) of the Sidewalk Costs. The City and County must provide written consent to any Sidewalk Costs exceeding One Hundred Twenty Thousand Dollars ($120,000.00) (the “Cap”) and if so consented to, the City and County shall reimburse the Port Authority for such costs exceeding the Cap, as provided in this Section 2. 2.Invoicing. The Port Authority anticipates paying the Sidewalk Costs to the Contractor over multiple invoices throughout the course of construction of the Sidewalk. The City and the County shalleach pay to the Port Authoritytheir respective share of all invoices for the Sidewalk Costs submitted by the Port Authority per this Agreement within 30 days of receipt. The Port Authority shall submit invoices to the County and City accompanied by evidence of completion of the portion of the Sidewalk work that is the subject of such invoice, together with the following for each invoice: (i) backup documentation including the Contractor’s invoice and supporting materials evidencing the completion of the portion of the Sidewalk work that is the subject of such invoice, and (ii) evidence of the Port Authority’s payment to the Contractor for such work and lien releases from the Contractor for all such work (including a full and final lien release to be delivered along with the final invoice). 3.Miscellaneous. 3.1.Notices. Any Party to this Agreement shall provide written notice to another Party regarding any matter related to this Agreement. If notice is sent by electronic mail, it shall be considered delivered upon successful transmission, provided that the sending party does not receive any automated notice of non-delivery or failure of transmission. Notices allowed or required to be given pursuant to this Agreement sent by other methods shall be deemed effective at such time as they are deposited in the mail, registered or certified, postage prepaid, addressed to the other Party at the address set forth below or at such other address as either of the Parties may notify the other Parties pursuant hereto: If to Seller: Port Authority of the City of Saint Paul 400 Wabasha Street North Suite 240 St. Paul, MN 55102 Attention: Kristine Williams Email: kmw@sppa.com If to City: City of Maplewood 1830 County Road B Maplewood, MN 55109 Attention: Steve Love Email: steve.love@maplewoodmn.gov 51931.v1 2 Council Packet Page Number 147 of 216 G6, Attachment 2 If to County: Brad Estochen Ramsey County Public Works 1425 Paul Kirkwold Drive Arden Hills MN, 55112 Email: bradley.estochen@co.ramsey.mn.us 3.2.Assignment. This Agreement may not be assigned by any Party. 3.3.Governing Law; Dispute Resolution. This Agreement shall be governed by and in accordance with the laws of the State of Minnesota. Any and all legal actions, claims, or disputes between the Partiesshall be initiated, filed, and venued exclusively in the State of Minnesota, Ramsey County, and shall not be removed therefrom to any other federal or state court. 3.4. No Recording. This Agreement does not convey any interest in real estate and shall not be recorded be either party. 3.5.Authorization. Each of the Parties has duly authorized the execution and delivery of this Agreement. 3.6.Amendments. This Agreement may be amended only by a writing signed by the Parties. 3.7.Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original instrument. The parties agree that the electronic signature of a party to this Agreement shall be as valid as an original signature of such party and shall be effective to bind such party to this Agreement. For purposes hereof, “electronic signature” also means a manually signed original signature that is then transmitted by any electronically scanned and transmitted version (e.g., via PDF) of an original signature. \[Signature Page Follows.\] 51931.v1 3 Council Packet Page Number 148 of 216 G6, Attachment 2 SIGNATURE PAGE TO SIDEWALK COST SHARING AGREEMENT IN WITNESS WHEREOF, Buyer and Seller have executed this Agreement effective the date first above written. PORT AUTHORITY OF THE CITY OF SAINT PAUL: By:__________________________________ Todd P. Hurley, President and CEO By:__________________________________ Bruce A. Kessel, CFO APPROVED AS TO FORM: By:__________________________________ Emily Lawrence, General Counsel RAMSEY COUNTY: By: Date: RECOMMENDED FOR APPROVAL: Brian Isaacson, Director of Public Works Date: APPROVED AS TO FORM: By: Assistant County Attorney Date: 4 Council Packet Page Number 149 of 216 G6, Attachment 2 Y OF MAPLEWOOD: CIT By:__________________________________ Its:_____________________________ By:__________________________________ Its:______________________________ 5 Council Packet Page Number 150 of 216 I1 CITY COUNCIL STAFF REPORT Meeting Date August 26, 2024 REPORT TO:Michael Sable, City Manager REPORT FROM:JoeRueb, Finance Director PRESENTER: Joe Rueb, Finance Director AGENDA ITEM: 2025 Budget & CIP Discussion #2 Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: The City is required to file a proposed property tax levy for fiscal year 2025 with Ramsey County by September 30, 2024. The City Council must adopt the final 2025 tax levy by December 30, 2024. The Council may decrease the proposed tax levy prior to final adoption, but may not increase the proposed levy after the September filing with the County. Recommended Action: No action is required. Staff requests direction on the policy decisions outlined in the presentation and attachments. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $31,823,656 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated CommunicationOperational EffectivenessTargeted Redevelopment The budget intersects with all areas of the strategic plan and sets spending policy for the next year. Background: The council will consider adoption of the preliminary levy on September 9, 2024 and the final 2025 levy and budget on December 9, 2024. Attachments: 1.PowerPoint Council Packet Page Number 151 of 216 I1, Attachment Discussion #2 August 26, 2024 2025 Budget and CIP Overview Council Packet Page Number 152 of 216 I1, Attachment s e v i t c e j b O s e n g s s n o e e i l c l s o a t r s h e p c u g d c d d n n s u a i a b e s y l D n r i a l a o e P n i I g m , i m s C t i l e i P es P I I r d g e i C C p e c n t f i f l d a o a o r o n t a p s w t w et t t e i e i e ee v v r g gg g r e d dd e d v v u uu B OBB u O . ... . B 12345 Council Packet Page Number 153 of 216 I1, Attachment t n s e n p t s i s o e s s n h i m i t e e s e e t a n n d i g cm r e e i r a a p v v n i i n t o o w s u l a i c e u e l t r e m M v f c S f t e P ml n E I e d a o l s t e y c s a C t n i R i n A e d n o g d i e u m & et t e t l n a a m t e r r a o i r e g g m a i c r p e v o r n a t n t aT C O n I E n S i F Council Packet Page Number 154 of 216 I1, Attachment y v e L x a T y t r e p o r P y r a n i m i l e r P Council Packet Page Number 155 of 216 I1, Attachment y v e L x a T y t r d e e u p n i t o n r o P C y r a n i m i l Crime Analyst (0.44% levy or $123,900)CSO (0.28% levy or $78,000) e Three additional Firefighter-Paramedic (1.85% levy or $524,676.51)Ambulance (1.2% levy or $340,000)Revenue Restructure r P Compensation Plan ImplementationFire Department and Ambulance FundPolice DepartmentInflation and Contractual Services ¤¤¤¤ Council Packet Page Number 156 of 216 I1, Attachment y r o t s i H y v e L x a Average Increase Past Ten Years is 5.47% T Council Packet Page Number 157 of 216 I1, Attachment ? e g n a h C y v e L e h t d i D w o H Council Packet Page Number 158 of 216 I1, Attachment s e s a e r c n % I 0 . l 6 n l 2 o i r t o o a r t 5 y n 4 e 2 a , 0 m P 0 % e l 5 7 . %$ p 9 d 3 s . 4 t m 4 n I r n 2 o e n u r 2 m 0 a o l t F 4 4 r 3 P 8 a , l 3 5 , p 5 n 2 , 4 a e 5 o 8 2 9 r i D t 6 $ 9 r , e 4 a e 1 s= $ h $ n n t e = l e c l O e i l e a p l r l r o i G PFA e m v ¤¤¤ o CO ¤¤ Council Packet Page Number 159 of 216 I1, Attachment s e t a d p U y t i r a p s i D l a From Ramsey County Property Tax, Records & Election Services c s i F Council Packet Page Number 160 of 216 I1, Attachment s e t a d p U y t i r a p s i D l a From Ramsey County Property Tax, Records & Election Services c s i F Council Packet Page Number 161 of 216 I1, Attachment s e g n e l l a h C d n l l a a r e s l v O a e o s a G e r t c n e I d s y g n e v s u e d a F L e u r e x c c a B n n T I a l l l 5 % u o 9 2 r b 4 y . 0 m a 2 1PA 2 ¤¤¤ Council Packet Page Number 162 of 216 I1, Attachment *Ramsey County Portion Only Source: Prepared by: Ramsey County, Property Tax and Election Services 3/1/2024 2021-2025 City Property Tax Levy Increases in Ramsey County Council Packet Page Number 163 of 216 I1, Attachment d n u F e c n a l u December 31, 2023 b m BerganKDV-Communications Letter A Council Packet Page Number 164 of 216 I1, Attachment d n u F d e e u c n i t n n o a C l u b m A Operating Revenues vs. Operating Expenses 2019-2025 2019202020212022202320242025 528,811(332,651)(976,235)(992,123)(1,490,394(2,214,868(3,121,016 3,583,7252,956,1132,448,3582,718,0172,731,1012,887,4632,748,2103,054,9143,288,7643,424,5933,710,1404,221,4955,102,3315,869,226 - 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 (1,000,000) (2,000,000) (3,000,000) (4,000,000) REVENUEEXPENESEINCOME/LOSS Council Packet Page Number 165 of 216 I1, Attachment 4,623,918 DEPRECIATION 3,909,091 d 3,224,861 n u F CONTRACTUAL SERVICES d e 2,826,208 e u c n i t n n o a C l 2,564,557 u b Operating Expense by Category 2019-2025 m MATERIALS AND SUPPLIES 2,494,499 A 201920202021202220232024 Budget2025 Budget 2,315,430 PERSONNEL SERVICES - 500,000 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 Council Packet Page Number 166 of 216 I1, Attachment n a l P t n y e r o g m e t e a v C o y r b s p t c e m j I o r l P a P t I i C p f o a y r C a m 9 m 2 u 0 S 2 Ï 5 2 0 2 Council Packet Page Number 167 of 216 I1, Attachment G8 s em n a l Agenda It P P 12/24 I 8/ C 5 2 0 Approved by Council 2 Council Packet Page Number 168 of 216 I1, Attachment s n a l d P e u P n i I t n C o C 5 2 0 2 Council Packet Page Number 169 of 216 I1, Attachment s n a l d P e u P n i I t n C o C 5 2 0 2 Park Maintenance & Reinvestment This funding will go towards projects at Hazelwood and Harvest parks to help meet the vision of their Park Master Plans. Hazelwood and Harvest parks are the City's two community athletic parks. Projects are likely to include items such as field upgrades, shelters, trails, playgrounds, parking, and new amenities. Council Packet Page Number 170 of 216 I1, Attachment s n w o n k n U e u n e v t e n R a t r n G A e RD R EE / A F F C I A STB ¤¤¤Note: $282,900 = approximately 1.0% levy increase/decrease Council Packet Page Number 171 of 216 I1, Attachment 7 2 t s u g u A t Ï c g a n i p t e e m I M r x o t a c T e r i y D t e r c e n a p n n i w o F s r o y e nt i P t k n i : r n u a Estimated Market Values and Historical TrendsChanges in 2024 Assessed Values by Property Class2024 Market SummaryEstimated % Change in 2025 Property Taxes a d o U p ¤¤¤¤ n C s y e i l g t y A D n e l s e a r r c m s u a i CRF Council Packet Page Number 172 of 216 I1, Attachment n o i t p y 2 1 g v o ## n es i d g r L e nn i A n a P i oo x c I ii r i e y t e l a ss C a v e T H s s o e n e 9 g uu P i 5 n L H 2 l cc dl 2 o ss x 0 a i u ii P 0 i e t I a 2 B c 2 DD a T - C ln x 55 m PPy a a a II9 i 2 2 r T n n 2 0 CC0 a ii - T // 0 F22F n n tt i i 2 tttt ee - - P m pppp gg h i 5 I l t oooo dd 2 e u dddd C uur 0 r PAA2AA BBT / t e 4 g 4 2 2 0 d 4 4 0 2 2 2 2 u , 0 , 0 9 2 B 9 2 ,r , r e 6 2 e 12 b b tt m ss m e uu e t c gg p e uu e AASD ¤¤¤¤ Council Packet Page Number 173 of 216 I1, Attachment s n o i s t t c y a e vj r e o r L e P x d s a P i I n T s C o t i e s n 5 i g 2 c r o 0 e a T2 D C r y l mm e i c rr i ii l h ff c t ff o n AAPO ¤¤¤¤ u o C Council Packet Page Number 174 of 216 I1, Attachment ? s n o i t s e u Q Council Packet Page Number 175 of 216 I2 CITY COUNCILSTAFF REPORT Meeting Date August 26, 2024 REPORT TO:Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER:Danette Parr, Community Development Director Gladstone Village II, 1880 English Street North AGENDA ITEM: a. Conditional Use Permit Resolution b.Design Review Resolution Action Requested: Motion Discussion Public Hearing Form of Action: Resolution Ordinance Contract/Agreement Proclamation Policy Issue: JB Vang proposes to develop Gladstone Village II, a 56-unit affordable multi-family apartment project located on an approximately 1.15-acre site at 1880 English Street North. The applicant is currently constructing a 65-unit building directly north of this site. This project was reviewed at the city council’s meeting on August 12, 2024, where a public vacation of a utility easement was approved. The developer was asked to take a closer look at adding additional parking spaces before the city council acted on the developer’s request to approve a conditional use permit and design review. Recommended Action: a. Motion to approve a resolution for a conditional use permit approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North. b. Motion to approve a resolution for design review approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community Inclusiveness Financial & Asset Mgmt Environmental Stewardship Integrated Communication Operational Effectiveness Targeted Redevelopment The city deemed the applicant's application complete on July 1, 2024. The initial 60-day review deadline for a decision is August 30, 2024. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days, if necessary, to complete the review. Council Packet Page Number 176 of 216 I2 Background: JB Vang proposes to develop Gladstone Village II, a 56-unit affordable multi-family apartment project located on an approximately 1.15-acre site at 1880 English Street North. The project will be a 4-story development providing a mix of 56 one-, two-, three-, and four-bedroom apartments, ground-level resident-use amenities, and one level of underground parking. JB Vang intends to begin construction in 2025. This project complements the applicant's other project just to the north. Last year, the city approved a 65-unit affordable multi-family apartment project at 1310 Frost Avenue East – now referred to as The Juniper. The project will also be a 4-story development; site work has recently begun. The applicant hosted a community open house on June 13, 2024, from 6 p.m. to 8 p.m. at the Wakefield Park Community Building. Invites were sent to all property owners within 500 feet of the project's site. The night of the open house, the applicant brought poster boards with preliminary renderings for residents to see and comment on if desired. The open house was lightly attended by three adults. The existing site where this project is proposed currently has seven rental housing units occupied. The existing property owners—Midvest LLC and JB Vang—have been meeting with each tenant to inform them of the redevelopment project and ensure that all relocation benefits that federal or state law requires are appropriately allocated. The city does not have a role or any requirements for this aspect of the project. Gladstone Neighborhood Redevelopment Plan The Gladstone Neighborhood Redevelopment Plan outlines nine guiding principles to redevelopment in the area as follows: 1. Design the future of Gladstone as a village. 2. Transform regional trails into celebrated village corridors. 3. Make Gladstone a compelling quality of life choice. 4. Weave natural systems and ecological function into the built and recreational environment. 5. Allow Gladstone's future to whisper the story of its past. 6. Make walkability the standard. 7. Think of Gladstone as a neighborhood for all stages of life. 8. Make the Gladstone redevelopment plan a model for others to follow. 9. Make multi-modal links between Gladstone and areas beyond. Parking Waiver City ordinance states that multi-family buildings must provide two parking spaces for each unit, with one covered. This project requires 112 spaces. The applicant initially proposed to include 50 underground parking spaces and 15 surface parking spaces for a total of 65 parking spaces. The city council expressed concern about the number of parking spaces being proposed. The developer is now proposing seven additional surface parking spaces to the site for a total of 72 parking spaces. Please note the revised site plan at the top of the next page and attached to this report. The waiver request would be reduced to 40 parking spaces. Of the seven spaces added, one space would be added to the main area of the surface lot, and six spaces would be added south of the play and community garden areas. These amenity spaces would be truncated to accommodate the parking spaces. Council Packet Page Number 177 of 216 I2 Original Proposed Site Plan Revised Site Plan – seven In addition to the seven spaces provided, the developer proposes two additional scenarios that could be acted upon if there is a parking shortage. The first would be executing a shared parking agreement with The Juniper project’s 39-space surface lot, which is currently being built by the applicant directly to the north. The second option would be to enact a shared parking agreement for 13 spaces within Borchert's Meat Market’s parking lot at 1344 Frost Avenue. The applicant has submitted a memorandum of understanding to be executed with Borchert’s before any permits are issued. The memo states that the two parties agree to the shared parking of 13 spaces on Borchert’s property and that terms would be finalized if parking needs develop. As mentioned in the staff report for the August 12, 2024 city council meeting, parking spaces in the mixed-use district must be nine feet wide – the applicant's site plan meets this requirement. The applicant has submitted a traffic memo that includes a summary of the estimated added traffic from this project and has shared a summary of the parking usage at two other affordable housing properties the developer has built. The Institute of Transportation Engineers' Parking Generation Manual recommends 0.65 spaces per affordable unit, which would mean 37 spaces for this project. For additional context, Metro Transit's Route 64 also has north- and south-bound stops directly adjacent to this site. Conditional Use Permit Four-Story Building The MU – mixed-use zoning district requires a conditional use permit for any residential buildings over three stories or 35 feet tall. The applicant's proposed building will be four stories and typically approximately 46 feet from ground level to the top of the parapet. Isolated areas of the building will encroach 50 feet in height for the roof hatches and the overrun for the elevator shaft. In comparison, The Juniper, to the north of this site, will be 48 feet in height, and the multi-family buildings on the northwest corner of Frost Avenue and English Street, approved as part of the Frost-English Village redevelopment project, are 51 feet tall. Council Packet Page Number 178 of 216 I2 Design Review Site Plan The project site would be accessed from a single drive coming off English Street on the southwest corner of the site. The proposed building would be on the site's north and west sides, with surface parking to the southeast. The city's mixed-use district requires surface parking to be at the rear of the building. The mixed-use district also requires a front yard setback for multiple dwelling buildings to be no more than 20 feet, with a minimum of zero feet – from the English Street frontage. There are no side or rear building setback requirements. Parking lots must be setback five feet from the side and rear property lines. All setback requirements are being met. Building Elevations Exterior building walls adjacent to or visible from a public right-of-way or public open space may not exceed 40 feet in width. New buildings of more than 40 feet in width are allowed if the building wall is divided into smaller increments, between 20 and 40 feet in width, through the articulation of the façade. Exterior-building materials shall be classified as primary, secondary, or accent material. Primary materials shall cover at least 60 percent of all façades of a building. Secondary materials may cover no more than 30 percent of all façades of a building. Accent materials may include door and window frames, lintels, cornices, and other minor elements and may cover no more than ten percent of all façades of a building. The community design review board may consider exceptions to the above-mentioned design standards if they uphold the integrity of the guidelines and result in an attractive, cohesive development design as intended by ordinance. The primary materials for the proposed 56-unit multi-family building are brick and glass – with brick being utilized in two different tones of color – and will comprise 66 percent of the elevations. Secondary materials include stucco and masonry, making up 33 percent of the elevations. Accent materials will include black metal panels. The proposed elevations slightly exceed the allowed percentage for secondary materials. Given that the primary materials also exceed the minimum while minimizing accent materials, staff is comfortable with the elevations as presented. The building will be articulated in 20-40 foot segments and meets ordinance requirements. Unit Sizes The ordinance requires minimum unit sizes of 580 square feet per efficiency or one-bedroom units, 740 square feet for two-bedroom units, 860 square feet for three-bedroom units, and 1,040 square feet for four-bedroom units. All units in this project meet these requirements. Landscaping and Screening All land areas not occupied by buildings, parking, driveways, sidewalks, or other hard surfaces must be sodded or mulched and landscaped with approved ground cover, flowers, shrubbery, and trees. Hard-surfaced areas, including sidewalks and patios, must include amenities such as benches, planters, and bike racks. Perimeter landscape or pedestrian walls are required for all parking lots and shall be established along the road and edges of the parking lot. The landscape treatment or pedestrian wall shall run the full length of the parking lot and be located between the property line and the edge of the parking lot. There are ten significant trees on site, equaling 291 caliper inches. The applicants propose to Council Packet Page Number 179 of 216 I2 removeninetrees equaling 279caliper inches. This represents 96percent tree removal. City code requires 309 caliper inches of replacement trees on the site (which equals 154 – 2 caliper inches of replacement trees). The landscape plan shows 74 new trees ranging in size from 2 to 2.5 caliper inches, totaling 208.5 caliper inches of replacement trees, which does not meet the tree replacement requirements. The applicant must either plant an additional 100.5 caliper inches of replacement trees or the applicant can pay into the city's tree fund at a rate of $60 per caliper inch. Lighting The applicant submitted a photometric plan as part of its application. It appears the plan slightly exceeds code requirements along the south property boundary. Before any permits are issued, the applicant must submit a revised photometric plan showing all code requirements being met. Trash Enclosure All trash and recycling containers will be stored in an enclosure on the south end of the parking lot. Department Comments Engineering Please see Jon Jarosch' s engineering report, dated July 9, 2024, attached to this report. Environmental Please see Shann Finwall's environmental report, dated July 8, 2024, attached to this report. Building Official – Randy Johnson The proposed building is required to meet the minimum requirements of the Minnesota State Building Code. Commission Review Community Design Review Board July 16, 2024: The community design review board reviewed this project and recommended approval. Planning Commission July 16, 2024: The planning commission reviewed this project, held a public hearing and recommended approval. Citizen Comments Staff sent public hearing notices to the 34 surrounding property owners within 500 feet of the subject site and invited owners to provide their opinions about this proposal. Staff has received one comment and is included below. I've been out of town and today opened the mailing on the proposed Phase 2 56-unit apt complex at the trailer park site on English, a 1.15 acre site. I was not available to attend the developers dog & pony at Wakefield. I raised my family on Clarence street so am very Council Packet Page Number 180 of 216 I2 familiar with the neighborhood. My kids delivered newspapers to the trailer park. Always some interesting stories but also eye opening for them. I appreciate the city's accomplishments in the NW quadrant of Frost & English and looks like the old Lions building/Hmong funeral home is slated for Phase 1. I was City Engineer for the City Crystal for 20 years and assistant at Coon Rapids for 10 years prior. It pretty much went without saying that developers invariably came in with a 4 story proposal in a 3 story zone seeking a conditional use and/or variance for their project touting all the benefits and of course minimizing the negatives. I have not dug into Phase 1 and what the city has allowed other than a four story structure. In my experience putting 56 units onto a 1.15 acre site is a density beyond what should be allowed. The only way this is being accomplished is by cutting the required parking pretty much in half. I'm somewhat shocked that the City staff is recommending 1.15 stalls per unit especially considering the number of 2, 3, and 4 bedroom units. The lip service from the developer to this somehow being OK is deplorable. Gotta love the reference to the bike trail and the yet to be finalized, if ever, BRT on White Bear a full mile away, as if this will somehow magically reduce the number of vehicles looking for a parking place and spilling into the neighborhood. Absolutely nothing is said about "visitor" parking much less the fact that affordable housing often attracts multiple families living in one unit. Forcing people to park on the street up to a block or more away will only attract vehicle vandalism if not theft of the vehicle. Would you please explain the Comm Dev Dept's thinking on this project and allowing so many units on a postage stamp with minimal parking? (Thomas Mathisen, 5238 Clear Spring Dr, Minnetonka – owns two vacant lots to the east of the Vento Trail) Reference Information Site Description Campus Size: 1.15 acres Existing Land Use: Manufactured Homes Surrounding Land Uses North: The Juniper – under construction East: Bruce Vento Trail and single-family homes South: Vacant land owned by Ramsey County Regional Rail West: English Street and Gladstone Savanna Planning Existing Land Use: Mixed-Use - Neighborhood HD Existing Zoning: Mixed-Use Attachments: 1. Conditional Use Permit Resolution 2. Design Review Resolution 3. Overview Map 4. 2040 Future Land Use Map 5. Zoning Map 6. Applicant's Narrative 7. Original Site Plan 8. Revised Site Plan showing seven additional parking spaces Council Packet Page Number 181 of 216 I2 9.Building Elevations 10.Landscape Plan 11.Engineering Report, dated July 9, 2024 12.Environmental Report, dated July 8, 2024 13.Applicant's Traffic Memo and Parking Information 14.Draft CDRB Minutes, July 16, 2024 15.Draft Planning Commission Minutes, July 16, 2024 16.Memorandum of Understanding with Borchert's Meat Market 17.Applicant's Plans (separate attachment) Council Packet Page Number 182 of 216 I2, Attachment 1 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ashley Bisner, of JB Vang, has requested approval of a conditional use permit to permit a four-story multi-family building. 1.02 The property is located at 1880 English Street North and is legally described as: PIN: 152922320077. The South 7 feet of Lot 7, and all of Lots 8, 9, 10, 11, and 12, Block 3, Gladstone, Ramsey County, Minnesota. Abstract Property Section 2. Standards. 2.01 City Ordinance Section 44-512(4) requires a Conditional Use Permit for the exterior storage of goods or materials. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. Council Packet Page Number 183 of 216 I2, Attachment 1 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1.On July 16, 2024, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On August 12, 2024, the city council discussed this resolution and tabled the item until a future council meeting 3.On August 26, 2024, the city council continued its discussion on this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved plans, date-stamped July 1, 2024. The director of community development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.A parking waiver of 40 spaces is approved. The project will provide 50 underground spaces and 22 surface spaces. If a parking shortage develops, the city council may require either the construction of additional parking spaces or the execution of shared parking agreements with The Juniper project at 1310 Frost Avenue and Borchert’s Meat Market at 1344 Frost Avenue – or a site within 1,000 feet of the project site. Council Packet Page Number 184 of 216 I2, Attachment 2 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ashley Bisner, of JB Vang, has requested approval of design review to construct a four-story multi-family building. 1.02 The property is located at 1880 English Street North and is legally described as: PIN: 152922320077. The South 7 feet of Lot 7, and all of Lots 8, 9, 10, 11, and 12, Block 3, Gladstone, Ramsey County, Minnesota. Abstract Property Section 2. Site and Building Plan Standards and Findings. 2.01 City Ordinance Section 44-512(4) requires a Conditional Use Permit for the exterior storage of goods or materials. City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped July 1, 2024. Approval is subject to the applicant doing the following: 1. Obtain a conditional use permit from the city council for this project. 2. Repeat this review in two years if the city has not issued a building permit for this project. 3. All fire marshal and building official requirements must be met. Council Packet Page Number 185 of 216 I2, Attachment 2 4.Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, dated July 9, 2024 5. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated July 8, 2024 6. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 7. Rooftop vents and equipment shall be located out of view from all sides of the property. 8. Any identification or monument signs for the project must meet the city's mixed- use sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 9. Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. A revised photometric plan that meets city code requirements. c. A revised landscaping plan that meets the city's tree replacement requirements or pay into the city's tree fund. d. Elevations of the proposed trash enclosure that meet ordinance requirements. e. Executed Memorandum of Understanding with Borchert’s Meat Market for the potential future use of at least 13 parking spaces at 1344 Frost Avenue. 10. The applicant shall complete the following before occupying the building: a. Replace any property irons that were removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 11. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. Council Packet Page Number 186 of 216 I2, Attachment 2 b.The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 12.All work shall follow the approved plans. The director of community development may approve minor changes. Council Packet Page Number 187 of 216 Attachment 3 Overview Map - 1880 English Street North June 18, 2024 City of Maplewood Legend ! I Subject Parcel 0475 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 188 of 216 Attachment 4 Future Land Use Map - 1880 English Street North June 18, 2024 City of Maplewood Legend ! I Future Land Use - 2040 Low Density Residential Medium Density Residential Mixed Use - Neighborhood High Density Public/Institutional Open Space 0230 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 189 of 216 Attachment 5 Zoning Map - 1880 English Street North June 18, 2024 City of Maplewood Legend Zoning Single Dwelling (r1) Multiple Dwelling (r3) Open Space/Park Mixed Use (mu) 0230 Feet Source: City of Maplewood, Ramsey County Council Packet Page Number 190 of 216 Attachment 6 Council Packet Page Number 191 of 216 Attachment 6 Council Packet Page Number 192 of 216 Attachment 6 Council Packet Page Number 193 of 216 Attachment 7 Council Packet Page Number 194 of 216 Attachment 8 Imbetupof Wjmmbhf / Ribtf 4bmu qbsljoh / %juf Rmbo:135146 Council Packet Page Number 195 of 216 Attachment 9 Council Packet Page Number 196 of 216 Attachment 9 Council Packet Page Number 197 of 216 Attachment 9 Council Packet Page Number 198 of 216 Attachment 10 Maplewood, MN 55109 901 NORTH THIRD STREET, SUITE 145, MINNEAPOLIS, MN 55401 1880 English St N. © URBANWORKS ARCHITECTURE LLC, 2024 JES JES 23-0010 Gladstone Village - Phase 2 06/07/2024 L140 BID / REVIEW SET LANDSCAPEPLAN CHECKED BY CONSULTANT BID / REVIEW SET 06.07.2024REVISIONSDATEPROJECT #PHASEDRAWN BY 310 South 4th Avenue, Suite 7050Minneapolis, MN 55415p: 612.332.7522 LAND USE APPLICATION 06.18.2024 NORTH 30 20 10 1" = 10' SCALE: 0 RAMP DN TO GARAGE PROPERTY LINE P-01 5 - AL 26 - RH-G 5 - TH 4 - PA-N 6 - TH 8 - DL 1 - AM STALLS 11 - DL 15 SURFACE 1 - AM 5 - AL 46 - PA-N 12 - PA-N MM-02 SF-01 P-01 AT-01 P-02 56 UNIT _ MULTI-FAMILY RESIDENTIAL 1880 ENGLISH STREET NMAPLEWOOD, MN 12 - DL 6 - RH-G P-01 PATIO GLADSTONE VILLAGE - PHASE 2 12 - SC-M 2 - AL 6 - TN12 - TH SF-02 2 - AG 16 - PH-O 16 - PA-H 6 - PH-O 32 - TN P-01 18 - PA-H 9 - PI-P Xref ..\\4 Consultants\\Architect\\2024-04-05\\AL101_SITE PLAN.dwg ELECTRIC UTILITY 7 - PH-O 10 - TI-B P-01 ENGLISH STREET NORTH 8 - TN 11 - DL 4 - QW8 - RH-G 14 - PA-H 7 - TN 4 - QW 5 - QB 3 - BE-P 18 - TN 32 - PA-H Council Packet Page Number 199 of 216 Attachment 11 Engineering Plan Review PROJECT: Gladstone Village II Apartments 1880 English Street PROJECT NO: 24-11 COMMENTS BY: Jon Jarosch, P.E. – Assistant City Engineer DATE: 7-9-2024 PLAN SET: Civil plans dated 6-7-2024 REPORTS: None The applicant is seeking city approval to develop a new four-story, 56-unit multi-family housing building and associated site amenities at 1880 English Street. The applicant is requesting a review of the current design along with the vacation of an existing utility easement. The amount of disturbance on this site is greater than ½ acre. As such, the applicant is required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. The applicant is proposing to meet these requirements via the use of an underground infiltration system. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents and calculations for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)A stormwater management plan shall be submitted, including hydraulic calculations, to depict how the project is meeting the City and Watershed District’s stormwater management standards. 2)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 3)A joint storm water maintenance agreement shall be prepared and signed by the owner for the proposed infiltration system and pretreatment devices. The Owner shall submit a signed copy of the joint storm-water maintenance agreement with the RWMWD to the City. 4)Geotechnical information (soil borings) shall be provided to support infiltration rates utilized in the infiltration system design. Council Packet Page Number 200 of 216 Attachment 11 5)Anemergency overflow forthe underground infiltration system shall be identified on the plans. This overflow shall be properly stabilized to prevent erosion during an overflow event. 6)The plans note that the trench drain at the bottom of the parking garage entrance ramp is to be connected to the building. Likewise, it is unclear where the building perimeter drain tile is connected. The plans shall detail the proposed connection point for these systems and ensure they are not connected to the sanitary sewer system. All storm water runoff shall be directed into the storm sewer system. Grading and Erosion Control 7)All slopes shall be 3H:1V or flatter. 8)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sediment or debris. 9)Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 10)All pedestrian facilities shall be ADA compliant. 11)The total grading volume (cut/fill) shall be noted on the plans. 12)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. Sanitary Sewer and Water Service 13)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. A SAC determination is required. 14)All modifications to the water system shall be reviewed by Saint Paul regional Water Services. All requirements of SPRWS shall be met. 15)All new sanitary sewer service piping shall be schedule 40 PVC or SDR35. Other 16)An existing utility easement lies within the formerly vacated Ridge Street right-of-way along the east side of the property. There are no known public utilities lying within the requested easement vacation area. Likewise, the Engineering Department does not Council Packet Page Number 201 of 216 Attachment 11 foresee the need to extend public utilities into thiseasement area in the future. As such, Engineering does not have any concerns with the proposed vacation request. 17)All work within the English Street right-of-way shall be restored per the City’s right-of- way ordinance. Roadway patching shall occur within 48 hours after the completion of utility connections. 18)A public sidewalk easement shall be provided for those portions of the concrete sidewalk along English Street lying outside of the public right-of-way. 19)The plans shall be signed by a civil engineer licensed in the state of Minnesota. 20)The applicant shall provide a self-renewing letter of credit or cash escrow in the amount of 125% of the proposed site improvements including earthwork, grading, erosion control, site vegetation establishment (sod, seed, etc.), aggregate base, and paving. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 21)Right-of-way permit 22)Grading and erosion control permit 23)Storm Sewer Permit 24)Sanitary Sewer Permit -END COMMENTS - Council Packet Page Number 202 of 216 Attachment 12 Environmental Review Project: New 56-Unit Apartment Building Date of Plans: June 7, 2024 Date of Review: July 8, 2024 Location: 1880 English Street North Reviewers: Shann Finwall, Environmental Planner 651-249-2304, shann.finwall@maplewoodmn.gov Carole Gernes, Natural Resources Coordinator 651-249-2416, carole.gernes@maplewoodmn.gov Project Background: The applicant proposes to redevelop the existing manufactured home site located at 1880 English Street North with a 56-unit affordable apartment building. The applicant must comply with the Gladstone Area Redevelopment Plan, Green Building Code, solid waste ordinance, tree preservation ordinance, and landscape policies. Gladstone Area Redevelopment Neighborhood The Gladstone Area Redevelopment Plan details guiding principles, implementation initiatives, and key factors for shaping redevelopment of the Gladstone Neighborhood. Environmental items pertaining to the redevelopment of properties located along English Street, south of Frost Avenue include: Incorporation of rainwater gardens, alternative pavement strategies, shared parking, and other techniques to minimize surface water runoff and provide for treatment of runoff. Incorporation of recycled building materials, roof top gardens, solar energy systems, and other sustainable building techniques that contribute to the educational and interpretive vision of the Gladstone Savanna. Development should orient toward the regional trails rather than back up to them. Building heights should be greatest along English Street. Green Building Code The Green Building Code applies to Maplewood owned and financed buildings. The goal of the Green Building Code is to safeguard the environment, public health, safety and general welfare through the establishment of requirements to reduce the negative impacts and increase the positive impacts of the built environment on the natural environment and building occupants. Green Building Code Recommendation: If the Gladstone Village is approved for the use of Tax Increment Financing, the redevelopment of the site must comply with the Green Building Code and ensure sections in the Code are complete including 1) energy conservation, efficiency, and 2 COemission reductions; and 2) material resource conservation and efficiency standards. Council Packet Page Number 203 of 216 Attachment 12 Solid Waste Ordinance All multi-family properties are included in the City’s recycling program. The City of Maplewood contracts with Tennis Sanitation for multi-family recycling. Tennis Sanitation supplies 95-gallon recycling carts or recycling dumpsters collected weekly. The City of Maplewood adds the recycling fee onto the water bill. Solid Waste Recommendation: Prior to Certificate of Occupancy, the applicant must ensure recycling service is set up through the City’s recycling program. Trees 1.Tree Preservation Ordinance: a.Significant Trees: Maplewood’s tree preservation ordinance describes a significant tree as a healthy tree of the following size: hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. b.Specimen Trees: A specimen tree is defined as a healthy tree of any species that is 28 inches in diameter or greater. c.Tree Replacement: If greater than 20 percent of significant trees are removed, tree replacement is based on a calculation of significant trees located on the site and significant trees removed. Credits are given for all specimen trees that are preserved. If less than 20 percent of significant trees are removed, tree replacement is based on a calculation of one 2-caliper inch replacement tree per significant tree removed. d.Tree Replacement: The tree standards require that as many replacement trees be planted on the site as possible. An applicant can pay into the City’s tree fund at a rate of $60 per caliper inch for trees that cannot be planted on site. The City uses the tree fund to manage trees in parks and within the right-of-way. 2.Tree Impacts: a.Staff review: There are seven significant trees on the lot, and three significant trees on the English Street right-of-way that will be impacted by the development, for a total of 291 caliper inches of trees. The applicants propose to remove all but one tree, for a total of 279 caliper inches. This represents 96 percent tree removal. b.Applicant’s plans: The applicant’s plans are inconsistent with staff’s review. The tree plan identifies 279 caliper inches of trees on the site (including the three trees in the right-of-way), not 291 caliper inches of trees as identified in staff’s review above. 3.City Code Requirements: a.Staff review: Based on staff’s review of the tree impacts above, city code requires 309 caliper inches of replacement trees on the site (which equals 154 – 2 caliper inches of replacement trees). Council Packet Page Number 204 of 216 Attachment 12 b.Applicant’s plans: The applicant’s tree replacement calculation reflects 335 caliper inches of replacement trees. The tree replacement was calculated using the inaccurate information identified in 2.b. above. 4.Proposed Tree Replacement: The landscape plan shows 74 new trees. The size of trees range from 2.5 caliper inches to 12 feet in height. It is difficult to determine overall caliper inches of replacement trees when all tree sizes are not identified in caliper inches. Based on staff’s best estimate of overall caliper inches on the landscape plan, there is a total of 208.5 caliper inches of replacement trees being proposed, which is 100.5 caliper inches less than City code requires. 5.Tree Recommendations: a.Prior to issuance of a grading permit, the applicant must submit the following: 1)Revised tree plan with the following changes: a)Ensure all significant trees removed from the lot and within the English Street right-of-way are listed in the tree legend and tree replacement calculation. 2)Revised landscape plan with the following changes: a)Replace the maple trees with a climate resilient native species. Maplewood's tree canopy consists of over 20 percent each of maple, ash and spruce. To diversify and prevent large future tree losses due to new pests or diseases, the City does not recommend planting trees from these genera. b)Replace the Whitespire Birch, Betula populifolia with River Birch, Betula nigra or Yellow Birch, Betula alleghaniensis which are considered climate resilient for our area. c)Replace the Ponderosa Pine, Pinus ponderosa, with a climate resilient, native White Pine, Pinus strobus. c)Planting an additional 100.5 caliper inches of replacement trees. The applicant should attempt to plant as many replacement trees on the lot as possible. If all required replacement trees cannot be planted on site the applicant can pay into the City’s tree fund at a rate of $60 per caliper inch. 3)Escrow: Tree escrow in the amount of $60 per caliper inch of trees to be replaced on the site. The escrow will be released once the trees are planted with a one-year warranty. Landscape Policies Review of the overall landscape plan to ensure nonnative and invasive species are avoided, seed mix is appropriate for use in areas proposed, and plantings are climate resilient. Council Packet Page Number 205 of 216 Attachment 12 Landscaping Recommendations: 1.Prior to issuance of a grading permit, the applicant must submit a revised landscape plan with the following changes: a.Because the City of Maplewood is a Pollinator-Friendly City, we encourage the planting of native-pollinator-supporting plants. This is especially important on this lot, which is located across the street from the Gladstone Savanna Preserve which is managed as a prairie. Following is a list of native-pollinator supporting plants with a variety of bloom times and colors: 1)Sunny to part shade: Butterfly-weed, Asclepias tuberosa; Meadow blazing star, Liatris ligulistylis; Leadplant, Amorpha canescens; Wild lupine, Lupinus perennis; Cream indigo, Baptisia bracteata; Prairie smoke, Geum triflorum; Prairie phlox, Phlox pilosa; Aromatic aster, Symphyotrichum oblongifolium; Prairie coneflower, Ratibida columnifera; Black-eyed Susan, Rudbeckia hirta; Wild petunia, Ruellia humilis; Wild bergamot, Monarda fistulosa; Purple prairie clover, Dalea purpurea; Dotted blazingstar, Liatris punctata; Large beardtongue, Penstemon grandiflorus; Narrow-leaved purple coneflower, Echinacea angustifolia; and / or Spotted horsemint, Monarda punctata. 2)Shade: False lily of the valley, Jacob’s ladder, wild ginger, wild geranium, blood root, downy yellow violet, wild leek, rue anemone, false rue anemone, Canada violet, woodland phlox, wild strawberry, Maidenhair fern, Early meadow-rue; Round-lobed hepatica, sharp-lobed hepatica, Large-leaf aster, Columbine; Sensitive fern; Royal fern; Solomon’s seal; Trilliums; Virginia waterleaf, Hydrophyllum virginianum; Virginia bluebells, Mertensia virginica; Zig-zag goldenrod, Solidago flexicaulis, Sprengle’s sedge; Carex spengelii; Fringed sedge; Pennsylvania sedge, Carex pennsylvatica; Rosy sedge, Carex Rosii; Star sedge; Jack in the pulpit; Poke milkweed (not the same as pokeweed). b.Replace the Gro-Low sumac with a native pollinator-benefiting perennial such as butterflyweed, Asclepias tuberosa; Leadplant, Amorpha canescens; Butterfly Milkweed, Asclepias tuberosa; and Wild Lupine, Lupinus perennis are also good choices. c.Tree Protection: 1)Oak pruning may only be done during oak wilt safe dates, typically November through February. 2)Do not add 4 inches of shredded wood mulch in the tree protection area. With all of the rain we have had, soils are waterlogged and mulching may lead to root rot. Water the protected trees if drought conditions return. d.Planting Detail Information: 1)Detail Tree Planting: Council Packet Page Number 206 of 216 Attachment 12 o Strike “each tree shall be planted…visible at the top of the root ball. If the root flare is not visible” and replace with planting instructions which conform to the MN DNR Tree Planting Pocket Guide, attached, which was developed to prevent the growth of encircling, strangling roots from incorrect planting depths. Extra soil must be removed from the top of the burlap ball or container, until the top of the first major lateral root is visible. Encircling roots shall be pruned. Root bound trees should be pruned on 4 sides or be box cut. o Strike “expose root flare and set at grade.” The top of the first major lateral root should be visible at grade, not the root flare. o Mulch should be double shredded hardwood mulch in a 3-foot diameter around the tree, at a 3-inch depth, which is kept at least 3 inches away from the base of the trunk. 2)Detail Shrub Planting: o Use organic pre-emergent only. Preen has been shown to negatively affect pollinators. o Container grown material shall have roots hand loosened; add “or box-cut if root bound to prevent growth of encircling, strangling roots”. 3)Detail Perennial Planting: add “cut four sides and bottom of root bound roots and pull outward to prevent circling, strangling root growth.” Council Packet Page Number 207 of 216 Attachment 13 Council Packet Page Number 208 of 216 Attachment 14 DRAFT MINUTES MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 6:00 P.M. Tuesday, July 16, 2024 City Hall, Council Chambers 1830 County Road B East E.NEW BUSINESS 1.Design Review Resolution, Gladstone Village II, 1880 English St N Michael Martin, AICP, Assistant Community Development Director, gave the presentation. Ashley Bisner, JB Vang, addressed the board and answered questions. Boardmember Lamers moved to approve a resolution for design review approving a four-story, 56-unit multifamily apartment project to be constructed at 1880 English Street North. DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ashley Bisner, of JB Vang, has requested approval of design review to construct a four-story multifamily building. 1.02 The property is located at 1880 English Street North and is legally described as: PIN: 152922320077. The South 7 feet of Lot 7, and all of Lots 8, 9, 10, 11, and 12, Block 3, Gladstone, Ramsey County, Minnesota. Abstract Property Section 2. Site and Building Plan Standards and Findings. 2.01 City Ordinance Section 44-512(4) requires a Conditional Use Permit for the exterior storage of goods or materials. City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to Council Packet Page Number 209 of 216 Attachment 14 the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Action 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans date-stamped July 1, 2024. Approval is subject to the applicant doing the following: 1.Obtain a conditional use permit from the city council for this project. 2.Repeat this review in two years if the city has not issued a building permit for this project. 3.All fire marshal and building official requirements must be met. 4.Satisfy the requirements set forth in the engineering review authored by Jon Jarosch, dated July 9, 2024 5.Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated July 8, 2024 6.The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 7.Rooftop vents and equipment shall be located out of view from all sides of the property. 8.Any identification or monument signs for the project must meet the city's mixed-use sign ordinance requirements and be designed to be consistent with the project's building materials and colors. 9.Prior to the issuance of a building permit, the applicant shall submit for staff approval the following items: a.The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b.A revised photometric plan that meets city code requirements. c.A revised landscaping plan that meets the city’s tree replacement requirements or pay into the city’s tree fund. Council Packet Page Number 210 of 216 Attachment 14 d.Elevations of the proposed trash enclosure that meet ordinance requirements. 10.The applicant shall complete the following before occupying the building: a.Replace any property irons that were removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 11.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to public health, safety or welfare. b.The City of Maplewood holds the above-required letter of credit or cash escrow for all required exterior improvements. If the building is occupied in the fall or winter, the owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year or within six weeks of occupancy if it is occupied in the spring or summer. 12.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Boardmember Reinert Ayes – All The motion passed. Council Packet Page Number 211 of 216 Attachment 15 DRAFT MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, July 16, 2024 City Hall, Council Chambers 1830 County Road B East E.PUBLIC HEARING 1.Conditional Use Permit Resolution, Gladstone Village II, 1880 English Street North Michael Martin, AICP, Assistant Community Development Director, gave the presentation and answered questions from the commission. Vice Chairperson Yang opened the public hearing. Ashley Bisner, JB Vang, addressed the commission and answered questions. Vice Chairperson Yang closed the public hearing. Commissioner Oszman moved to approve a resolution for a conditional use permit approving a four-story, 56-unit multifamily apartment project to be constructed at 1880 English Street North. CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ashley Bisner, of JB Vang, has requested approval of a conditional use permit to permit a four-story multifamily building. 1.02 The property is located at 1880 English Street North and is legally described as: PIN: 152922320077. The South 7 feet of Lot 7, and all of Lots 8, 9, 10, 11, and 12, Block 3, Gladstone, Ramsey County, Minnesota. Abstract Property Section 2. Standards. 2.01 City Ordinance Section 44-512(4) requires a Conditional Use Permit for the exterior storage of goods or materials. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. Council Packet Page Number 212 of 216 Attachment 15 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1.On July 16, 2024, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2.On August 12, 2024, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council Council Packet Page Number 213 of 216 Attachment 15 5.01The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All construction shall follow the approved plans, date-stamped July 1, 2024. The director of community development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval, or the permit shall become null and void. 3.The city council shall review this permit in one year. 4.A parking waiver of 47 spaces is approved. The project will provide 50 underground spaces and 15 surface spaces. If a parking shortage develops, the city council may require the construction of additional parking spaces. Seconded by Commissioner Ige Ayes – All The motion passed. This item will go to the city council on August 12, 2024 Council Packet Page Number 214 of 216 Attachment 16 MEMORANDUM OF UNDERSTANDING Gladstone Village II Limited Partnership and Borchert’s Meat Market I.PARTIES AND BACKGROUND AND INTENT This Memorandum of Understanding (“MOU”) entered into August __, 2024, is between Borchert’s Meat Market (“Licensor”) and Gladstone Village Limited Partnership (“Licensee”). WHEREAS, the sole purpose of this MOU is to allow Licensor and Licensee to further discuss a potential future shared parking agreement on Licensor’s property only in the event it is required by the City of Maplewood at an unknown future date: II.RECITALS A.Licensor is the owner of real property located at 1344 Frost Avenue, in the City of Maplewood, Ramsey County, Minnesota. B.Licensee is the owner of real property located at 1880 English Street Noth, in the City of Maplewood, Ramsey County, Minnesota. C.Licensee is developing fifty-six (56) units of affordable housing at 1880 English Avenue, Maplewood, MN 55109, known as Gladstone Village II (the “Property”). The Property will have seventy-two (72) parking stalls. D.In connection with the construction of the Property, the City of Maplewood may require Licensee to obtain additional parking stalls only in the event the Property encounters a shortage of parking stalls for residents living at the Property, as reasonably determined by the City of Maplewood and Licensee. III.GUIDING PRINCIPLES Licensor and Licensee under this MOU jointly recognize and understand that: In the event the City of Maplewood determines Licensee has the need for additional parking stalls, Licensor and Licensee agree to enter into a shared parking agreement for Licensor’s surface parking stalls totaling approximately thirteen (13) surface parking stalls located on Licensor’s real property. If a shared parking agreement is determined to be required at a future date, the terms of said future shared parking agreement will be determined at a later date, including but not limited to, associated fees for Licensee usage of Licensor real property for surface parking, hours Licensee may have access to surface parking on Licensor’s real property, and the length of the shared parking agreement. \[Remainder of page intentionally left blank. Signatures on Following Page\] Council Packet Page Number 215 of 216 Attachment 16 LICENSOR: Borchert’s Meat Market Signed: ________________________________ Date: __________________________________ By: ____________________________________ Its: ____________________________________ LICENSEE: Gladstone Village II Limited Partnership Signed: ________________________________ Date: __________________________________ By: ____________________________________ Its: ____________________________________ Council Packet Page Number 216 of 216 For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment I I t Council e e th e g r t a l S l i h V s i l e g n n o t E Approved at August 12meeting s ¤ 0 d 1.15 AcresEasement VacationConditional Use PermitDesign Review a8 ¤¤¤¤ l 8 JB Vang proposes to develop Gladstone Village II, a 56-unit affordable multifamily apartment projectRequesting approval for: G1 ¤¤ For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment I I t e e e g r t a l S l i h V s i l e g n n o t E s 0 d Half of the parking spaces being covered112 spaces for this project; 65 provided13 spaces would be available at BorchertÔs-enacted as needed a8 ¤¤¤ l Per Code, multi-family buildings must provide two parking spaces for each unit.Applicant is proposing 7 additional on-sitespaces. Shared parking with The Juniper development to the north and BorchertÔsMeat Market (north east of site).Applicant still believes that factors such as affordability, transit and studies support waiver request. 8 G1 ¤¤¤¤ For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment 2.00 2.01 Ratio: Ratio: 35 В Total Total ЌЊЉЊЌ ЊВ 51 ЋЌЊБ Adjusted Adjusted Adjusted Adjusted AMI AMI Less (7) n Less (4)(3) 30% 30% o s i r a Total 5142 ЌВ ЊЍЊЏ AdjustedTotal Adjusted p m o PWD Ratio(7) ΛАΜ 1.58 ies C PWD Ratio 1.29(7) ΛЋΜ(5) bilit a Homeless Dis 2 643927 103 W/ Priority d (7) People (4)(3) High HPH Less: Stalls n HPH Less: Stalls HPH:PWD: 50227240(7)(7) a 65 1 56 9 152318 65 Total Units e Original 9 Total Units 56121916 g Original a l Total l i Total V e n o t s d (Approved) a l (Current) ΑWǒƓźƦĻƩ G 2 Stalls) 1 Phase Phase Standard 7 Village Village (Add Parking Mix Parking Mix BDBDBDBD BDBDBD BD 1234 Gladstone StructuredSurfaceTotalWaiver Unit 234 Gladstone StructuredSurfaceTotalWaiver Unit 1 For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment 1.16 1.58 RatioRatioRatio 65 64395015 103 50 22 50 22 13 StallsStallsStalls 6556 56 72 1.29 56 85 1.52 UnitsUnitsUnitsUnitsStallsRatio s o i r a n e c S g n i k r a Gladstone Village Phase 1 Juniper -(Approved)StructuredSurfaceTotal Parking Gladstone Village Phase 2 (Initial Plan)StructuredSurfaceTotal Parking Scenario A.1 StructuredSurface (Add 7 Standard Stalls)Total Parking Scenario A.2 StructuredSurface (Add 7 Standard Stalls)Add Shared AgreementTotal Parking P For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment . e e s n e c i L d n e g a u g n a L require Licensee to obtain additional parking U l l i O w y M a the event the Property encounters a shortage of d S n i e L y l A d T n I n C e E R m . D. In connection with the construction of the Property, the City of Maplewood mstalls oparking stalls for residents living at the Property, as reasonably determined by the City of Maplewood a I I ¤ A For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment I I t e e e g r t a l S l i h V s i l e g n n o t E s 0 d Primary materials ÏBrick and glassSecondary materials ÏStucco and masonryAccent ÏMetal panels. a8 l ¤¤¤ 8 The proposed building will be constructed with a combination ofWalls longer than 40 feet must be articulated in segments of 20-40 feet.Fourth floor of this project requires the CUP Ïapproximately 46 feet. G1 ¤¤¤ For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment I I t e e e g r t a l S l i h V s i l e g n n o t E s 0 d Building on north side of site.Parking required to be to the rear.Building 0-20 front yard; 0 side and rear.Parking lot five feet from side and rear. 8 a ¤¤¤¤ l Project site accessed from a single drive coming off English Street on the west side. The new building and parking lot meet all setback requirements. 8 G1 ¤¤ For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment I I t e e e g r t a l S l i h V s i l e g n n o t E s 0 d 8 a l 56-unit affordable multifamily apartment project.Site is guided Mixed-Use ÏNeighborhood High Density, which allows up to 50 units per acre. Site is zoned Mixed Use, which allows 4-story multifamily housing projects with the approval of a conditional use permit. 8 ¤¤¤ G1 For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment I I t e e e g r t a l S l i h V s i l e g n n o t E s Applicant is proposing 74 new trees. 0 d ¤ a8 Applicant is proposing to remove 9 of the 10 significant trees on site.Code requires the planting of 154 treesApplicant is required to provide a revised landscape plan adding more trees or pay into the cityÔs tree fund. l 8 ¤¤¤ G1 For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment w e i v t e e R e r n t o S i s h s i s i l m g n m E o C 0 8 d 8 n 1 a , I I t n e e g a m l l i m V o e C n c i o l t b s One comment was received Ïincluded in the staff report.Both groups recommended approval. u d ¤¤ P a CDRB and Planning Commission, July 16, 2024 l Staff sent a public hearing notice to properties within 500 feet - ¤¤ G For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment t e e r t S h s i l g n E 0 8 8 1 , I I e : n g o i a t l l c i A V d e e d n n e o t m s m d o approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North.a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North. c a l e Ra.Motion to approve a resolution for a conditional use permit b.Motion to approve a resolution for design review approving G For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment 2 For the permanent record: Meeting Date: 8/26/2024 Agenda Item I2, Additional Attachment 2