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HomeMy WebLinkAbout2024-08-12 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, August 12, 2024 City Hall, Council Chambers Meeting No. 15-24 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m.by Mayor Abrams. Mayor Abrams thanked Maplewood staff, Public Safety staff, and councilmembers for a successful National Night Out and gave a recap of the event. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: EAB Lottery th Premier Bank 50 Celebrate Summer Event Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. July 22, 2024 City Council Workshop Meeting Minutes Councilmember Juenemann moved to approve the July 22, 2024 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Lee Ayes – All The motion passed. 2. July 22, 2024 City Council Meeting Minutes August 12, 2024 City Council Meeting Minutes 1 Councilmember Lee moved to approve the July 22, 2024 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations EAB Lottery Mayor Abrams announced the lottery for the Emerald Ash Borer program has been established and is highlighted in the Maplewood Living. Public Works Director Love gave details on the program. th Premier Bank 50 th Mayor Abrams attended Premier Bank’s 50 Anniversary event and gave some details of their history in Maplewood. Celebrate Summer Event Councilmember Lee thanked the Parks and Natural Resources team for the successful st Celebrate Summer Event at Afton Park and mentioned the next event is August 21 at Edgerton Park. 3. Parks & Recreation Commission Annual Report Public Works Director Love introduced Mark Harris, Parks & Recreation Chair, who gave the annual report. Councilmember Lee moved to approve the 2023 Parks & Recreation Commission Annual Report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Environmental and Natural Resources Commission Annual Report Public Works Director Love introduced David Lates, the Environmental and Natural Resource Commission Vice-Chair, who gave the annual report. August 12, 2024 City Council Meeting Minutes 2 Councilmember Juenemann moved to approve the 2023 Environmental and Natural Resources Commission Annual Report. Seconded by Councilmember Cave Ayes – All The motion passed. 5. Metro Transit Purple Line Project Update Public Works Director Love introduced the item. Victoria Reinhardt, Ramsey County Commissioner, and Craig Lamothe, Purple Line Project Manager, gave the presentation and answered questions of council. City Manager Sable provided further information. No action required. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G6 & G8 were highlighted. Councilmember Cave moved to approve agenda items G1-G11. Seconded by Councilmember Lee Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,078,352.90 Checks # 121411 thru # 121450 dated 07/23/24 $ 670,893.22 Checks # 121451 thru # 121462 dated 07/30/24 $ 2,985,254.36 Checks # 121463 thru # 121516 dated 08/06/24 $ 1,522,261.16 Disbursements via debits to checking account dated 07/15/24 thru 08/04/24 August 12, 2024 City Council Meeting Minutes 3 $ 6,256,761.64 Total Accounts Payable PAYROLL $ 742,866.68 Payroll Checks and Direct Deposits dated 07/19/24 $ 736,993.63 Payroll Checks and Direct Deposits dated 08/02/24 $ 1,479,860.31 Total Payroll $ 7,736,621.95 GRAND TOTAL Seconded by Councilmember Lee Ayes – All The motion passed. 2. Resolution Identifying the Need for Livable Communities Demonstration Account Funding and Authorizing Application for Grant Funds, JB Vang’s Gladstone Village II, 1880 English Street North Councilmember Cave moved to approve a resolution identifying the need for Livable Communities Demonstration Account funding and authorizing application for grant funds for JB Vang’s Gladstone Village II project at 1880 English Street North. Resolution 24-08-2335 RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING APPLICATION FOR GRANT FUNDS FOR GLADSTONE VILLAGE II WHEREAS, the City of Maplewood is a participant in the Livable Communities Act's Local Housing Incentives Account Program for 2024 as determined by the Metropolitan Council, and is, therefore, eligible to apply for Livable Communities Demonstration Account funds; and WHEREAS, the Maplewood City Council has identified a proposed project within the City to be developed by JB Vang Partners that meets the Demonstration Account's purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council's adopted metropolitan development guide; and WHEREAS, JB Vang Partners has requested that the Maplewood City Council sponsor an application for Livable Communities Demonstration Account funds for its Gladstone Village project in the City of Maplewood; and WHEREAS, the Maplewood City Council has the institutional, managerial and financial capability to ensure adequate project grant administration; and August 12, 2024 City Council Meeting Minutes 4 WHEREAS, the Maplewood City Council certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS, the Maplewood City Council agrees to act as legal sponsor for the project contained in the grant application submitted on August 12, 2024; and WHEREAS, the Maplewood City Council acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that can serve as models, examples or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project(s) or key components of the proposed project(s) can be replicated in other metropolitan- area communities; and WHEREAS, only a limited amount of grant funding is available through the Metropolitan Council's Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of Demonstration Account grant funding. NOW, THEREFORE BE IT RESOLVED, that, after appropriate examination and due consideration, the Maplewood City Council: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Finds that the project components for which Livable Communities Demonstration Account funding is sought: a. will not occur solely through private or other public investment within the reasonably foreseeable future; and b. will occur within three years after a grant award only if Livable Communities Demonstration Account funding is made available for this project at this time. 3. Represents that JB Vang Partners has undertaken reasonable and good faith efforts to procure funding for the project components for which Livable Communities Demonstration Account funding is sought but was not able to find or secure from other sources funding that is necessary for project component completion within three years. 4. Authorizes its City Manager to submit on behalf of the Maplewood City Council and JB Vang Partners an application for Metropolitan Council Livable Communities Demonstration Account grant funds for the project component(s) identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the Maplewood City Council. Seconded by Councilmember Lee Ayes – All August 12, 2024 City Council Meeting Minutes 5 The motion passed. 3. Resolution Supporting Application for a Minnesota Department of Employment and Economic Development (DEED) Redevelopment Grant, 1375 Frost Avenue East Councilmember Cave moved to approve the resolution of support for a grant application to the Minnesota Department of Employment and Economic Development’s Redevelopment Grant fund. Resolution 24-08-2336 RESOLUTION IDENTIFYING THE NEED FOR MINNESOTA’S DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT’S REDEVELOPMENT FUNDING AND AUTHORIZING APPLICATION FOR GRANT FUNDS FOR BEACON’S PROJECT AT 1375 FROST AVENUE EAST BE IT RESOLVED that the city of Maplewood has approved the Redevelopment grant application submitted to the Department of Employment and Economic Development (DEED) no later than August 1, 2024, by the City of Maplewood for the 1375 Frost Avenue East site. BE IT FURTHER RESOLVED that the city of Maplewood is located within the seven- county metropolitan area defined in section 473.121, subdivision 2, and is participating in the local housing incentives program under section 473.254. BE IT FURTHER RESOLVED that the City of Maplewood act as the legal sponsor for the project contained in the Redevelopment Grant Program to be submitted no later than August 1, 2024, and that the Assistant Community Development Director is hereby authorized to apply to the Department of Employment and Economic Development for funding of this project. BE IT FURTHER RESOLVED that the City of Maplewood has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application are committed to the project identified. BE IT FURTHER RESOLVED that the City of Maplewood has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state the City of Maplewood may enter into an agreement with the State of Minnesota for the above- referenced project, and that the City of Maplewood certifies that it will comply with all applicable laws and regulation as stated in all contract agreements. August 12, 2024 City Council Meeting Minutes 6 BE IT FURTHER RESOLVED that if the project identified in the application fails to substantially provide the public benefits listed in the application within five years from the date of the grant award, the city of Maplewood may be required to repay 100 percent of the awarded grant per Minn. Stat. § 116J.575, Subd. 4 NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and the Clerk are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Seconded by Councilmember Lee Ayes – All The motion passed. 4. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, October 12, 2024 Councilmember Cave moved to approve the Local Lawful Gambling permit for Church of the Presentation of the Blessed Virgin Mary for October 12, 2024. Seconded by Councilmember Lee Ayes – All The motion passed. 5. Local Lawful Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, November 23, 2024 Councilmember Cave moved to approve the Local Lawful Gambling permit for Church of the Presentation of the Blessed Virgin Mary for November 23, 2024. Seconded by Councilmember Lee Ayes – All The motion passed. 6. Off-Sale Intoxicating Liquor License for DRAAZ Liquor Corporation, dba Rice Street Liquors, 1700 Rice Street Unit P LaShonda Anderson, with Rice Street Liquors, addressed council and answered questions. Councilmember Cave moved to approve the Off-Sale Intoxicating Liquor License for DRAAZ Liquor Corporation, dba Rice Street Liquors, 1700 Rice Street Unit P. Seconded by Councilmember Lee Ayes – All The motion passed. 7. Resolution for a Lawful Gambling Premises Permit for White Bear Lake Area Hockey Association at Johnny Kitchen & Bar Inc., 1900 County Road D E #135 August 12, 2024 City Council Meeting Minutes 7 Councilmember Cave moved to approve the resolution for a lawful gambling premises permit for White Bear Lake Area Hockey Association to conduct gambling activities at Johnny Kitchen & Bar Inc., 1900 County Road D E #135. Resolution 24-08-2337 LAWFUL GAMBLING PREMISES PERMIT FOR WHITE BEAR LAKE AREA HOCKEY ASSOCIATION AT JOHNNY KITCHEN & BAR INC. WHEREAS, White Bear Lake Area Hockey Association has submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used at Johnny Kitchen & Bar Inc., 1900 County Road D E #135, Maplewood, MN; WHEREAS, local approval is required prior to the Gambling Control Board’s issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for White Bear Lake Area Hockey Association to conduct gambling activities at Johnny Kitchen & Bar Inc., 1900 County Road D E #135, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval Seconded by Councilmember Lee Ayes – All The motion passed. 8. Purchase of Emergency Response Vehicle Councilmember Cave moved to approve the purchase of an Emergency Response Vehicle from Lenco. Seconded by Councilmember Lee Ayes – All The motion passed. 9. Info-Tech Membership Agreement Councilmember Cave moved to approve entering into a 1 year membership agreement with Info-Tech, approval to make payment for that membership and a budget transfer of Public Safety Aid funds in the amount of $20,700.00 to the IT Fund, from which the entire invoice will be paid. Seconded by Councilmember Lee Ayes – All August 12, 2024 City Council Meeting Minutes 8 The motion passed. 10. Payment for Tyler Enterprise ERP Councilmember Cave moved to approve payment for Tyler Enterprise ERP yearly subscription. Seconded by Councilmember Lee Ayes – All The motion passed. 11. Resolution Ordering the Preparation of Feasibility Study, 2025 Maplewood Street Improvements, City Project 24-12 Councilmember Cave moved to approve the Resolution Ordering the Preparation of a Feasibility Study for the 2025 Maplewood Street Improvements, City Project 24-12. Resolution 24-08-2338 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Prosperity-Hazelwood streets and the pavement rehabilitation streets in southern Maplewood, which is hereby called the 2025 Maplewood Street Improvements, City Project 24-12. AND WHEREAS, it is proposed to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council advising the council, in a preliminary way, as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $100,000 are appropriated to prepare this Feasibility Study. Seconded by Councilmember Lee Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. August 12, 2024 City Council Meeting Minutes 9 1. Gladstone Village II, 1880 English Street North a. Public Hearing b. Public Vacation of an Easement Resolution (4 Votes) c. Conditional Use Permit Resolution d. Design Review Resolution Community Development Director Parr gave the presentation. Ashley Bisner, with JB Vang, provided additional information. Mayor Abrams opened public hearing. The following people spoke: Tom Gatske – 1880 English Street N Mayor Abrams closed the public hearing. Councilmember Juenemann moved to approve the resolution for the public vacation of an easement located within the site at 1880 English Street North. Resolution 24-08-2339 PUBLIC VACATION OF AN EASEMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Ashley Bisner of JB Vang, petitioned the Maplewood City Council to vacate an unused public easement within the site at 1880 English Street North. 1.02 Gladstone, Ramsey Co Minn is the plat that created the lots that comprise 1880 English Street North. 1.03 The utility easement was originally recorded with the vacation of Ridge Street from Skillman Avenue to 320 feet south of Ripley Street on June 3, 1971 with a recording document number of 1801806. 1.04 This resolution vacates the utility easement within the former Ridge Street right- of-way for the property legally described as: The South 7 feet of Lot 7, and all of Lots 8, 9, 10, 11, and 12, Block 3, Gladstone, Ramsey County, Minnesota. 1.05 Hearing notices on the said petition were published in the City of Maplewood's official newspaper, and a written notice was mailed to the affected property owners. 1.06 On August 12, 2024, the City Council held a hearing on such a petition, at which time all persons for and against the granting of said petition were heard. Section 2. Standards August 12, 2024 City Council Meeting Minutes 10 2.01 Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1. There is no anticipated public need for the described unused public easement. 2. The vacation is not counter to the public interest. Section 4. City Council 4.01 The city council hereby approves the resolution. Approval is based on the findings outlined in Section 3 of this resolution. Seconded by Councilmember Villavicencio Ayes – All The motion passed. Councilmember Juenemann moved to table agenda items H1 c. & d., resolution for a conditional use permit approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North and resolution for design review approving a four-story, 56-unit multi-family apartment project to be constructed at 1880 English Street North Seconded by Councilmember Cave Ayes – All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Hampton Companies, 2694 Maplewood Drive North a. Conditional Use Permit Resolution b. Design Review Resolution Community Development Director Parr gave the staff report. Jeremy Larson, with Hampton Companies, addressed council. Councilmember Cave moved to approve the resolution for a conditional use permit approving the construction of an office and warehouse building at 2694 Maplewood Drive North, subject to conditions of approval. Resolution 24-08-2340 CONDITIONAL USE PERMIT RESOLUTION August 12, 2024 City Council Meeting Minutes 11 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Hampton Companies LLC has requested a Conditional Use Permit for the property located at 2694 Maplewood Drive North. 1.02 The property located at 2694 Maplewood Drive North is legally described as: That part of Tract C, Registered Land Survey No. 477, which lies Southerly of a line parallel with the South line of Section 4, Township 29, Range 22, and 120.55 feet South of the Northwest corner of Lot 6, Kohlmans Lakeview Addition. AND That part of Tract C, Registered Land Survey No. 477, lying Northerly of the following described line: Beginning at the Northwest corner of Lot 6, Kohlman's Lakeview Addition, thence Southerly along the Westerly line of Lot 6, 120.55 feet to the point of beginning of the line to be described; thence Westerly parallel to the South line of Section 4, Township 29, Range 22, to the Westerly line of Tract C and said line terminating. Tax Parcel Identification: 042922440044 1.03 City Ordinance Division 14. Section 44-272 requires a conditional use permit for any building or use in the M1 zoning district within 350 feet of residentially zoned property. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. August 12, 2024 City Council Meeting Minutes 12 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On July 16, 2024, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2. On August 12, 2024, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby approves the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1. All construction shall follow the approved plans stamped July 1, 2024. The Director of Community Development may approve minor changes. 2. The proposed construction must be started within one year of council approval, or the permit shall become null and void. 3. The city council will review the permit in one year. 4. The property will meet the requirements of the council-approved design review resolution dated August 12, 2024. 5. All signs shall meet the City of Maplewood sign ordinance. The property owner will obtain sign permits as required. August 12, 2024 City Council Meeting Minutes 13 6. Screening along the property's east property line adjacent to the residentially zoned property must be maintained as required by city ordinance. 7. The site's trash receptacles are not required to be within an enclosure if they are located behind the building and within the fenced-in parking area, accessible by a self-closing locked gate at all times. The gate must be shut when not in use, and the dumpsters cannot be visible from the public right- of-way. If they are located elsewhere on the site, the trash receptacles must be screened and located within an enclosure per code requirements. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Lee moved to approve resolution for design review approving the construction of an office and warehouse building at 2694 Maplewood Drive North, subject to conditions of approval. Resolution 24-08-2341 DESIGN REVIEW RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Hampton Companies LLC has requested approval of design review to construct an office and warehouse building on the property located at 2694 Maplewood Drive North. 1.02 The property located at 2694 Maplewood Drive North is legally described as: That part of Tract C, Registered Land Survey No. 477, which lies Southerly of a line parallel with the South line of Section 4, Township 29, Range 22, and 120.55 feet South of the Northwest corner of Lot 6, Kohlmans Lakeview Addition. AND That part of Tract C, Registered Land Survey No. 477, lying Northerly of the following described line: Beginning at the Northwest corner of Lot 6, Kohlman's Lakeview Addition, thence Southerly along the Westerly line of Lot 6, 120.55 feet to the point of beginning of the line to be described; thence Westerly parallel to the South line of Section 4, Township 29, Range 22, to the Westerly line of Tract C and said line terminating. Tax Parcel Identification: 042922440044 Section 2. Site and Building Plan Standards and Findings. 2.01 City ordinance Section 2-290(b) requires that the community design review board make the following findings to approve plans: August 12, 2024 City Council Meeting Minutes 14 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development are in keeping with the character of the surrounding neighborhood and are not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Section 3. City Council Action. 3.01 The above-described site and design plans are hereby approved based on the findings outlined in Section 3 of this resolution. Subject to staff approval, the site must be developed and maintained in substantial conformance with the design plans. Approval is subject to the applicant doing the following: 1. Obtain a conditional use permit from the city council for this project. 2. Repeat this review in two years if the city has not issued a building permit for this project. 3. All requirements of the fire marshal, city engineer, and building official must be met. 4. The Minnesota Department of Transportation (MnDOT) must review the proposed project. The applicant is responsible for meeting any MnDOT review requirements. 5. Satisfy the requirements in the engineering review authored by Jon Jarosch, dated July 9, 2024. 6. Satisfy the requirements set forth in the environmental review authored by Shann Finwall, dated July 5, 2024 7. The applicant shall obtain all required permits from the Ramsey-Washington Metro Watershed District. 8. Rooftop vents and any mechanical equipment shall be hidden from view from all sides of the property and screened as required by city ordinance. 9. The site's trash receptacles are not required to be within an enclosure if they are located behind the building and within the fenced-in parking area, accessible by a self-closing locked gate at all times. The gate must be shut August 12, 2024 City Council Meeting Minutes 15 when not in use, and the dumpsters cannot be visible from the public right- of-way. If they are located elsewhere on the site, the trash receptacles must be screened and located within an enclosure per code requirements 10. This resolution approves the 16-foot-wide drive aisle along the site's north end, as approved by the city's Fire Marshal. The drive aisle is approved as long as the door, as shown on the plan, remains on the building's north side for fire access and that the building has a fire sprinkler system installed. 11. This resolution approves the site's east side employee parking stalls in the fenced-in parking lot to be 9 feet wide. This parking area must be signed for employee parking only. 12. This approval does not include signage. Any signs for the project must meet the city's ordinance requirements, and the applicant must apply for a sign permit before installation. 13. Before the issuance of a building permit, the applicant shall submit for staff approval the following items: a. The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. b. Before a building permit is issued, the applicant must submit additional elevation details on the proposed fence showing the height, materials, colors, and opaqueness. Staff must also approve the final design and materials. c. The applicant must incorporate the requirements outlined in the environmental review and submit an updated tree and landscape plan. 14. The applicant shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Provide continuous concrete curb and gutter around the parking lot and driveways. c. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d. Install all required outdoor lighting. e. Install all required sidewalks and trails. 15. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to public health, safety or welfare. August 12, 2024 City Council Meeting Minutes 16 b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 16. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. City Council Budget and CIP Discussion #1 Finance Director Rueb gave the presentation. City Manager Sable provided further comments. Council discussed the item and asked questions. No Action Required. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 9:38 p.m. Andrea Sindt, City Clerk August 12, 2024 City Council Meeting Minutes 17