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Home My WebLink About2024-07-08 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Tuesday, July 08, 2024 City Hall, Council Chambers Meeting No. 13-24 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:01 by Mayor Abrams. Mayor Abrams reflected on the cancellation of the Light It Up event and mentioned the fireworks are tentatively rescheduled for September 18, 2024 in conjunction with the Touch-a-Truck event. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: League of Minnesota Cities Annual Conference AANHPI Economic Summit National Night Out Councilmember Cave moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. June 24, 2024 City Council Workshop Meeting Minutes Councilmember Lee moved to approve the June 24, 2024 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Cave Ayes – All The motion passed. July 08, 2024 City Council Meeting Minutes 1 2. June 24, 2024 City Council Meeting Minutes Councilmember Juenemann moved to approve the June 24, 2024 City Council Meeting Minutes as submitted. Seconded by Councilmember Villavicencio Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations League of Minnesota Cities Councilmember Lee shared attending the League of Minnesota Cities annual conference with Mayor Abrams and City Manager Sable and gave a recap. AANHPI Economic Summit Councilmember Lee shared attending the Asian American, Native Hawaiian and Pacific Islander Economic Summit with Councilmember Villavicencio and gave a recap. National Night Out Councilmember Juenemann announced National Night Out will be held Tuesday, August th 6 and encouraged residents to register for a party. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda items G3 & G4 were highlighted. Councilmember Cave moved to approve agenda items G1-G4. Seconded by Councilmember Lee Ayes – All The motion passed. July 08, 2024 City Council Meeting Minutes 2 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 1,721,830.30 Checks # 121280 thru # 121340 dated 06/28/24 $ 456,288.50 Disbursements via debits to checking account dated 06/17/24 thru 06/30/24 $ 2,178,118.80 Total Accounts Payable PAYROLL $ 752,824.23 Payroll Checks and Direct Deposits dated 06/21/24 $ 752,824.23 Total Payroll $ 2,930,943.03 GRAND TOTAL Seconded by Councilmember Lee Ayes – All The motion passed. 2. Conditional Use Permit Review, St. John’s Hospital, 1575 Beam Avenue Councilmember Cave moved to approve the CUP review for St. John’s Hospital, located at 1575 Beam Avenue East, and review only if a problem arises or a significant change is proposed. Seconded by Councilmember Lee Ayes – All The motion passed. 3. Conditional Use Permit Review, Cochran Recovery Services, 2000 White Bear Avenue Councilmember Cave moved to approve the CUP review for Cochran Recovery Services, located at 2000 White Bear Avenue North, and review only if a problem arises or a significant change is proposed. Seconded by Councilmember Lee Ayes – All The motion passed. July 08, 2024 City Council Meeting Minutes 3 4. Conditional Use Permit Review, Kline Nissan, 3090 Maplewood Drive Councilmember Cave moved to approve the CUP review for Kline Nissan, located at 3090 Maplewood Drive North, and review again in one year. Seconded by Councilmember Lee Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None I. UNFINISHED BUSINESS 1. Abatement Agreement Regarding Conditions Creating a Hazardous Property and Public Nuisance, 1145 Glendon St N Community Development Director Parr gave the staff report. Councilmember Cave moved to approve the Abatement Agreement for the property located at 1145 Glendon St N and authorize the mayor and city clerk to execute the agreement and for the city attorney to make minor revisions that may be needed. Seconded by Councilmember Juenemann Ayes – All The motion passed. J. NEW BUSINESS None K. AWARD OF BIDS 1. Resolution Receiving Bids and Awarding Construction Contract, 2024 EAB Mitigation Project, City Project 23-17 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding a construction contract for the 2024 EAB Mitigation Project, City Project 23-17, to TreeStory, Inc. Resolution 24-07-2330 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, pursuant to a resolution of the City Council adopted April 22nd, 2024, that approved a grant agreement between the City of Maplewood and the July 08, 2024 City Council Meeting Minutes 4 Minnesota Department of Natural Resources for the Shade Tree Program Bonding Grants, 2023-2027, and WHEREAS, pursuant to a resolution passed by the City Council on May 28, 2024, approving plans and specifications and advertising for bids for the 2024 EAB Mitigation Project, City Project 23-17, and WHEREAS, the plans and specifications were advertised for bids, and WHEREAS, bids were received and opened on June 25, 2024 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid of TreeStory, Inc. in the amount of $537,000 is the lowest responsible bid for the completion of the 2024 EAB Mitigation Project, City Project 23-17, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The financing plan for the 2024 EAB Mitigation Project, City Project 23-17 includes a $450,000 contribution from the MN DNR in the form of a Shade Tree Bonding Grant and a contribution from the Street Revitalization fund in the amount of $87,000. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Seconded by Councilmember Villavicencio Ayes – All The motion passed. 2. Resolution Receiving Bids and Awarding Construction Contract, 2024 Maplewood Stump Grinding Project, City Project 24-09 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution receiving bids and awarding a construction contract for the 2024 Maplewood Stump Grinding Project, City Project 24-09, to TreeStory, Inc. Resolution 24-07-2331 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT WHEREAS, the plans and specifications for the 2024 Maplewood Stump Grinding Project, City Project 24-09 were advertised for bids, and WHEREAS, bids were received and opened on June 28, 2024 at 10:00 A.M. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the bid of TreeStory, Inc. in the amount of $134,805.00 is the lowest responsible bid for the completion of the 2024 Maplewood Stump Grinding Project, City Project 24-09, and the Mayor and the City Manager are July 08, 2024 City Council Meeting Minutes 5 hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The cost for the 2024 Maplewood Stump Grinding Project, City Project 24-09 shall be paid for via the Street Revitalization fund. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. Seconded by Councilmember Lee Ayes – All The motion passed. L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:31 p.m. Andrea Sindt, City Clerk July 08, 2024 City Council Meeting Minutes 6