HomeMy WebLinkAbout12/21/1999BOOK
AGENDA
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
December 21, 1999
6:00 P.M.
City Council Chambers
Maplewood City Hall
1830 East County Road B
1. Call to Order
2. Roll Call
3. Approval of Minutes: November 23, 1999
4. Approval of Agenda
5. Unfinished Business
a. Waldorf SchOol Building Design- 70 County Road B East
6. Design Review
7. Visitor Presentations
8. Board Presentations
9. Staff Presentations
a. Reminder: CDRB Volunteer for the December 27 City Council Meeting is
Tim Johnson; Volunteer Needed for January 10 Council Meeting
b. The December 28 Meeting is canceled.
10. Adjourn
p:com-dvpt~cdrb.agd
WELCOME TO THIS MEETING OF THE
COMMUNITY DESIGN REVIEW BOARD
This outline has been prepared to explain the review process of this meeting. The
review of an item usually follows this format.
1. The chairperson of the meeting will announce the item to be reviewed.
2. The chairperson will ask the applicant or developer of the project up to the podium
to respond to the staff's recommendation regarding the proposal. The Community
Design Review Board will then discuss the proposed project with the applicant.
3. The chairperson will then ask the audience if there is anyone present who wishes
to comment on the proposal.
4. After everyone is the audience wishing to speak has given his or her comments,
the chairperson will close the public discussion portion of the meeting.
5. The Board will then discuss the proposal. No further public comments are allowed.
6. The Board will then make its recommendations or decision.
7. Most decisions by the Board are final, unless appealed to the City Council. You
must notify the City staff in writing within 15 days to register an appeal.
jw\forms\cdrb.agd
Revised: 11-09-94
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
NOVEMBER 23, 1999
CALL TO ORDER
Chairperson Ledvina called the meeting to order at 6:07 p.m.
II. ROLL CALL
Matt Ledvina Present
Ananth Shankar Present
Tim Johnson Present
Jon LaCasse Present
Craig Jorgenson Present
III. APPROVAL OF MINUTES
September 21, 1999
Boardmember Johnson moved approval of the minutes of September 21, 1999, as submitted.
Boardmember Shankar seconded.
Ayes--all
The motion passed.
IV. APPROVAL OF AGENDA
Commissioner Shankar moved approval of the agenda, amended to add the exterior color
selection for Ray Muckala's Maplewood Auto Service at 743 Century Avenue North as Item 6.b.
and move the existing b. and c. to c. and d.
Commissioner LaCasse seconded.
Ayes--all
The motion passed.
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. DESIGN REVIEW
A. U.S. Bank-- Beam Avenue
Secretary Tom Ekstrand presented the staff report. He confirmed that this would be the final
action on the request if the applicant is satisfied with the board's decision. Any neighbor can
appeal the design board's decision within fifteen days. Mr. Ekstrand said that Jon Brandt, the
owner of the two double-dwellings on Southlawn, also owns the R3C property that is located
behind these homes and the proposed bank. This lot is zoned for multiple-dwelling
townhouses and is large enough for approximately six townhomes. Mr. Brandt has recently
expressed an interest in developing this property. The adjacent city-owned property is
wetland.
Community Design Review Board
Minutes of 11-23-99
-2-
Mr. Ekstrand said the city has stopped requiring cross-easements between adjoining
properties for parking. This is now an issue for the property owners to work out.
Jeff Sandborg, of U.S. Bank, had no issues with the staff report, Jim Grover of HTG
Architects, the project architect, said the exterior material would be two different colors of
brick-one darker and one lighter. He stated that the rooftop equipment will be hidden from all
four sides.
Mr. Grover described the sign as a single pedestal pylon that would be lit. There would be no
flashing or running lights on the red, white and blue sign. Chairperson Ledvina clarified that
the sign was not part of the board's review and that it would be done by staff at some time in
the future. Mr. Grover said the frame would be dark brown anodized and the glass would be
light gray tint.
The board thought the proposed building was very attractive. Chairperson Ledvina was
concerned about the effectiveness of the screening in the southwest corner where the
elevation has a substantial dropoff. Secretary Ekstrand agreed that the slope would diminish
the height of the plantings. Because there is nothing in the area at this time, Mr. Ekstrand
was not "terribly concerned at this point" and just wanted "to accommodate the start of
something back there." Chairperson Ledvina thought there was about a ten foot dropoff from
the back of the curb to the existing grade. Mr. Ekstrand suggested a tighter, straight row of
trees lined up closer to the curb, instead of a staggered row, for this area. Mr. Ledvina had
some concerns because the property behind is residential. He said the board tries to be "very
sensitive" to the potential effects of headlights, etc. Mr. Ekstrand pointed out that the
steepest part of the slope would affect city property.
Chairperson Ledvina proposed adding a condition that would have the applicant "reevaluate
the grade to enhance the effect of the screening." He thought it might work to flatten this out
for about 10 feet at their parking lot elevation and then go at a 2:1 slope. Mr. Ledvina did not
want to require a retaining wall but "was concerned about the screening to this future
residential land use." Secretary Ekstrand suggested expanding Requirement 2.b. (submittal
of a grading plan to the city engineer) to include some type of flag to call the city engineer's
attention to this potential problem.
Boardmember Johnson moved the Community Design Review Board approve the plans,
date-stamped November 5, 1999, for the proposed U.S. Bank west of 1770 Beam Avenue,
based on the findings required by the code. Approval is subject to the following conditions:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Before getting a building permit, the applicant shall:
a. Revise the plans for staff approval showing:
(1)
The front (northerly) east-west drive aisle shall line up with the Outback
Steakhouse's drive aisle. In essence, the proposed northernmost curb must line
up with the end of the parking stripes on the Outback site. The large islands
proposed on the bank site must also line up with the three smaller islands on the
Outback site to define this drive aisle.
Community Design Review Board
Minutes of 11-23-99
-3-
(2) The proposed trees near the street shall be placed to line up with the Outback's
trees.
(3) The landscape plan shall provide for the restoration of the ground on the west
side of the parking lot curb.
(4) All green areas shall be shown as sod on the landscape plan.
(5) The applicant shall extend the sidewalk that is in front of the Outback to the
westerly edge of their site.
(6) The proposed evergreen screening on the south side of the site shall be
increased to match that south of the Outback steakhouse. The applicant shall
plant a staggered row of 12 six-foot-tall spruce trees placed 12 feet apart.
(7) The applicant must submit a site-lighting plan as required by the code which gives
special attention to the residential side of the property.
(8) Roof-equipment screening if there would be any roof-top equipment visible from
the residential sides of the property.
b. Submit grading, drainage, utility and erosion control plans to the city engineer for
approval. The applicant shall reevaluate the grading plan along the south property line
to enchance the effectiveness of the proposed screening and shall be subject to staff
approval.
In addition to completion of the items listed above, the applicant shall also do the following
before occupying the building:
a. Install a handicap parking sign for each handicap parking space. One space must be
van accessible.
b. Paint the roof-top mechanical equipment to match the color of the upper part of the
building unless the units are hidden or screened by enclosures.
c. Construct a brick trash dumpster enclosure to match the building with a 100 percent
opaque gate if trash is stored outside. The trash dumpster is subject to staff review
and approval.
d. Install an in-ground lawn irrigation system for all landscaped areas. (code
requirement)
e. Install "no parking" signs west and south of the building along the drive aisles. The
number and placement of these signs shall be subject to the fire marshal's approval.
If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The city receives a cash escrow or an irrevocable letter of credit for the required work.
The amount shall be 200 percent of the cost of the unfinished work. Any unfinished
Community Design Review Board
Minutes of 11-23-99
-4-
landscaping shall be completed by June 1 if the building is occupied in the fall or
winter or within six weeks if the building is occupied in the spring or summer.
5. This approval does not include the signs. Signage will be reviewed by staff through the
sign permit process.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
Commissioner Shankar seconded.
Ayes--all
The motion passed.
B. Maplewood Auto Service, 743 Century Avenue North--Building Color Scheme
Discussion/Approval
Secretary Tom Ekstrand presented the staff report. Ray Muckala, the applicant and owner of
the building, was present. He showed pictures of the building, one taken in December of
1998 and the other taken on November 23, 1999. The first picture showed a faded red on
the building with a yellow stripe. Mr. Muckala said Holiday had changed their colors. The
recent picture showed the red repainted and the yellow stripe changed to white. He
described the additions as a bronze that would be painted "to be as unobtrusive as possible."
Mr. Muckala had a third picture that was taken from the roof and showed where the new
office and storeroom would be. These would also be the dark bronze color.
Secretary Ekstrand thought, after visiting the site and looking at the pictures, that the building
does look "a lot better" without the yellow stripe. Mr. Ekstrand said he was satisfied with the
colors of the building and would recommend stating that the board approves the colors as
submitted. Mr. Muckala requested that he be able to do the sides that are facing the
neighbors with the same materials so that it is consistent. This would mean that he would put
board and batten on the west and north side to match the rest of the building.
Boardmember LaCasse suggested that the Alucabond (a flat-finished metal panel with
narrow joints that is proposed for the front of the addition) be wrapped around the corner of
the west elevation about five feet before the board and batten is started. Mr. Muckala agreed.
Boardmember Shankar thought the Alucabond should be returned at least ten feet from the
south on the west elevation. Mr. Muckala agreed but felt it should be returned the same
amount as the west end of the building so it matches. The east and south side will be
Alucabond.
Boardmember LaCasse moved that the Community Design Review Board approve the plans
date-stamped November 23, 1999, allowing the charcoal or dark-bronze to match the existing
upper portions of the building and giving the owner the option of changing the west and north
elevations of the office to board and batten provided that there be a five foot _+ return of
Alucabond on the west end at the south corner.
Boardmember Jorgenson seconded.
Chairperson Ledvina made a friendly amendment to approve the building color scheme as
presented at the November 23, 1999, Community Design Review Board meeting.
Community Design Review Board
Minutes of 11-23-99
-5-
Ayes--all
The motion passed.
Ordinance Review--Dollar Limits Which Determine Staff Review of Plans
Secretary Tom Ekstrand summarized the staff report. Boardmember Shankar said he did not
have a problem with increasing the amount to $20,000 for the older developments that were
not previously reviewed by the community design review board. He thought it was possible to
"do a lot of stuff with $200,000" and would "feel more comfortable" with leaving the $150,000
for renovations to developments previously approved by the board.
Chairperson Ledvina said that, looking at these dollar amounts from the standpoint of
inflation, a $150,000 project eight years ago would be $200,000 now. Mr. Shankar asked for
recent examples of any $150,000 projects that have substantially altered the appearance of a
building. Mr. Ekstrand said he could put together a list of examples from the last year or two.
He felt the $200,000 limit was reasonable based on inflation. Mr. Ledvina said he was
comfortable with the $200,000 recommendation. Mr. Ekstrand reminded the board that they
have an opportunity to challenge staff's decision when they receive the report of the action
taken that is mailed to each board member. At this time, the board can let staff know of any
changes they would like and this will be relayed to the applicant.
Boardmember Shankar moved the Community Design Review Board approve the plan review
procedure for minor construction projects as stated in the staff memorandum dated October
4, 1999.
Boardmember Johnson seconded. Ayes--all
The motion passed.
D. New Member Orientation
Secretary Tom Ekstrand highlighted some points of his staff report.
Jori Brandt, the owner of property adjacent to the proposed U.S. Bank, arrived at the meeting. Mr.
Brandt asked if he could express some concerns he had about the project. Chairperson Ledvina said
the proposal had already been considered and approved. Secretary Ekstrand invited Mr. Brandt to call
him the next day to discuss these issues.
Chairperson Ledvina had a question about who could appeal the board's decision. He
thought it had to be a member of city staff, someone with an affiliation with the city, the
applicant, or an adjacent property owner. Secretary Ekstrand felt an item should be tabled by
the board if they had questions and the applicant was not present at the meeting.
Chairperson Ledvina mentioned a section of the city code that listed encouraging the physical
development of the city as intended by the city comprehensive plan as an objective of the
review board. He thought of this as a land use issue and didn't "realize there were other ties
here." Mr. Ledvina asked if there were any elements of the comprehensive plan which
specifically refer to preservation and enhancement. Secretary Ekstrand didn't know but said
he would check into it further. He thought, based on conversations with the city attorney on
Community Design Review Board
Minutes of 11-23-99
-6-
other cases, that the comprehensive plan is the city's guiding document and should be the
basis for everything that is done.
Mr. Ledvina asked if the review board had ever established a special area where a uniform
design criteria, i.e. color or style, were established. Mr. Ekstrand said this had not been done
to his knowledge. He talked about study areas, such as the White Bear Avenue corridor
study now being done, where the city council is looking at a particular piece of commercial
property and trying to do some planning as to what should be done with that land. Mr.
Ekstrand thought this study might relate more to land use but there might be an opportunity to
apply this special development criteria.
Secretary Ekstrand presented architect and engineer rulers to the members of the board.
VII. VISITOR PRESENTATIONS
VIII.
There were no visitor presentations.
BOARD PRESENTATIONS
Chairperson Ledvina summarized the action taken by the city council on several projects that had
been reviewed by the board.
IX. STAFF PRESENTATIONS
A. CDRB Volunteer for December 13 Council Meeting: Mr. Ledvina will attend this meeting.
B. CDRB Volunteer for December 27 Council Meeting: Mr. Johnson will attend this meeting.
Since there are no applications for the December 14, 1999, meeting and also a reception for
board/commission members has been scheduled for that evening, the next board meeting will be
canceled.
X. ADJOURNMENT
The meeting adjourned at 7:30 p.m.
MEMORANDUM
TO:
FROM:
SUBJECT:
LOCATION:
DATE:
City Manager
Tom Ekstrand, Associate Planner
Building Elevations - Waldorf School
70 county Road B East
December 7, 1999
INTRODUCTION
On August 23, 1999, the city council approved the plans for the proposed Minnesota Waldorf
School, subject to the resubmittal of the building elevations to the community design review
board (CDRB). The Minnesota Waldorf School is a school campus for grades K through 8 on the
former Hideaway Bar site at 70 County Road B East. Refer to the maps on pages 3-5.
The CDRB wanted to review the building elevations again because the previous ones were
conceptual and at too small of a scale for review and comment (see page 6). The applicant has
developed the building designs now to the point of submittal for review. They are requesting
approval of their architectural plans.
DISCUSSION
The applicant is proposing a combination of horizontal wood lap siding and vertical wood board
and batten siding for the school campus. Roofs would have asphalt shingles. Windows would
have either painted or vinyl clad trim.
Typically, the city accepts wood as an accent, not as a pdmary material. The reason is for less
upkeep so the building maintains it's new appearance longer. Staff does not object to the wood
siding in this instance due to the secluded nature of this site.
The applicant has not submitted plans yet for the gymnasium. This approval should not include
the gymnasium until the plans for that building are approved by the CDRB.
RECOMMENDATION
Approve the building elevations date-stamped November 30, 1999 for the proposed Minnesota
Waldorf School at 70 County Road B East. Approval is subject to the city council conditions of
August 23, 1999. This approval does not include the gymnasium. The applicant shall submit the
design plans for the gymnasium to the community design review board prior to applying for a
building permit,
p:sec18/waldorf, des
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Approved Site Plan
4. Building Elevation Reduction (previous submittal)
5. Description of Proposed Building Materials
6. Building Elevation Reductions of the Main Building date-stamped November 30, 1999
7. Building Elevation Reductions of the Kindergarten Building date-stamped November 30, 1999
8. August 23, 1999 City Council Motion
9. Plans date-stamped November 30, 1999 (separate attachment)
Attachment 1
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HIDEAWAY
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Attachment 2
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ST. PAUL WATER
UTILITY PROPERTY
Attachment 3
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Attachment 4
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Rafferty Rafferty Tollefson
Architects, inc.
· Attachment 5
PROJECT
TO
FROM
SUBJECT
DATE
PRESENT
Minnesota Waldorf School RRT Project/C9910.01
Tom Ekstrand - City of Maplewood
Paul G. May, AIA ~:~ ~ ~
Community Design Review Board ~pdate
30 November 1999
MEMO
Attached are current building elevations for the proposed Minnesota Waldorf School, to be located at 70 East
County Road B.
One drawing shows the Main Building, which will contain the administration, common school functions, and the
classroom for grades 1-8. The second drawing shows the Kindergarten Building, which will have 3 classrooms
and some common space.
The materials are noted on the building plans. They consist mainly of the following:
· Extedor wood siding, both lap (horizontal) and board/batten (vertical). This will be stained and
painted.
· Wood windows, either painted or vinyl dad.
· Asphalt shingle roof.
· Concrete block base/foundation will be exposed and painted in a few limited areas.
We will be bdnging colored elevations to the presentation, as well as examples of the materials listed.
This summary is part of the pem3anent record for this project. If there are concems or discrepancies please
notify RRT within 7 days.
xc: Stuart Nielsen, Anne Ryan, File
END
Enc: Building elevations for Kindergarten and Main Building
Attachments
9910.01/corres/mo113099pm
RAFFERTY RAFFERTY TOLLEFSON ARCHITECTS
253 EAST 4TH STREET SAINT PAUL, MINNESOTA 55101-1632
TEL: 651 224-4831 FAX: 651 228-0264
7
An Affirmative Action/Equal Opportunity Employer
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Attachment 7
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Seconded by Councilmember Allenspach
Ayes - all
Attachment 8
Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for a school at 70
County Road B East and moved to approve the s~te and landscape plans date-stamped July 8, 1999 and the revised site
plan concept date-stamped August 5, 1999 {should the apphcant preter this layout) tot the proposed Minnesota Waldorf
School campus at 70 County Road B East. Approval :s subject to the Iollowmg cond~ttons:
o
Repeat this review in two years if the city has not issued a building permit for this project.
Before getting a building permit, the applicant shall:
a. Submit grading, drainage, utility and erosion control plans to the city engineer for approval.
bo
Revise the landscape plan to increase the size of the Quaking Aspen and River Birch trees to 2 ~
inches in caliper.
Obtain an off-site drainage easement for storm drainage onto the abutting neighbor's property
adjacent to the northeast coruer of the site, retain their storm water on their own property or
maintain the existing drainage flow by not increasing the rate of runoff into the pond on the
adjacent property.
The applicant shall complete the following before occupying the building:
a. Provide continuous concrete curbing around all proposed parking and drive areas.
bo
The trash-dumpster screening requirement is waived unless the dumpsters would be visible to the
public. In that case, an enclosure shall be provided using the same materials and color as the
building.
c. An inground lawn-irrigation system shall not be required because of the remote nature of this site.
Provide site-security lighting as required by the code. The light source, including the lens
covering the bulb, shall be concealed so not to cause any nuisance to drivers or neighbors.
e. Install handicap parking sign for handicap parking spaces in compliance with ADA requirements.
f. Install a stop sign at the exit onto County Road B.
If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or welfare.
The city receives a cash escrow or an irrevocable letter of credit for the required work. The
amount shall be 200 percent of the cost of the unfinished work. Any unfinished landscaping shall
be completed by June 1 if the building is occupied in the fall or winter or within six weeks if the
building is occupied in the spring or summer.
All work shall follow the approved plans. The director of community development may approve minor
changes.
The applicant shall resubmit the building elevations to the community design review board for approval.
The applicant shall include the proposed building materials, building colors and samples of materials.
10
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city.
2. The proposed construction must be substantially started within one year of council approval or the permit shall
become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. Ifa parking shortage develops, the property owner shall provide more spaces, subject to approval by staffofa
revised parking layout.
5. Dedicate a 25-foot-wide wetland buffer easement around the wetland to the City of Maplewood.
Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the
easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this
point. City staff shall approve the sign design and location before the contractor installs them. The developer or
contractor shall install these signs before the city issues a certificate of occupancy for the first phase of this
development.
The applicant shall obtain an off-site drainage easement for storm drainage onto the abutting neighbor's property
adjacent to the northeast comer of the site, retain their storm water on their own property or maintain the existing
drainage flow by not increasing the rate ofmnoffinto the pond on the adjacent property. The drainage plan shall
be subject to the city engineer's approval.
Seconded by Councilmember Allenspach
Ayes - all