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HomeMy WebLinkAbout2024 06-18 Planning Commission PacketMeeting is also available on Comcast Ch. 16 and streaming vod.maplewoodmn.gov AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, June 18, 2024 City Hall, Council Chambers 1830 County Road B East A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES1.March 19, 2024 Planning Commission Meeting Minutes E.PUBLIC HEARING1.Conditional Use Permit Resolution, Sejong Academy, 2410 Stillwater Road East F.NEW BUSINESS1.Resolution of Appreciation for Fred Dahm, Planning Commission2.Election of Officers (No Report) G.UNFINISHED BUSINESSNone H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONSNone J.VISITOR PRESENTATIONS – 3 minute time limit per person K. ADJOURNMENT WELCOME TO THIS MEETING OF THE PLANNING COMMISSION This outline has been prepared to help you understand the public meeting process. The review of an item usually takes the following form: 1.The chairperson of the meeting will announce the item to be reviewed and ask for the staff report on the subject. 2.Staff presents their report on the matter. 3.The Commission will then ask City staff questions about the proposal. 4.The chairperson will then ask the audience if there is anyone present who wishes to comment on the proposal. 5.This is the time for the public to make comments or ask questions about the proposal. Please step up to the podium and speak clearly. Give your name and address first and then your comments. 6.After everyone in the audience wishing to speak has given his or her comments, the chairperson will close the public discussion portion of the meeting. 7.The Commission will then discuss the proposal. No further public comments are allowed. 8.The Commission will then make its recommendation or decision. 9.All decisions by the Planning Commission are recommendations to the City Council. The City Council makes the final decision. “Welcome to the meeting of the Maplewood Planning Commission. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the Planning Commission, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. At the podium please state your name and address clearly for the record.” Revised: 02/18 March 19, 2024 Planning Commission Meeting Minutes 1 MINUTES MAPLEWOOD PLANNING COMMISSION 7:00 P.M. Tuesday, March 19, 2024 City Hall, Council Chambers 1830 County Road B East A.CALL TO ORDER A meeting of the Commission was held and called to order at 7:00 p.m. by Chairperson Desai B.ROLL CALL Tushar Desai, Chairperson Present Lue Yang, Vice Chairperson Present Paul Arbuckle, Commissioner Present Frederick Dahm, Commissioner Present John Eads, Commissioner Present Allan Ige, Commissioner Absent Tom Oszman, Commissioner Present Staff Present: Elizabeth Hammond, Planner C.APPROVAL OF AGENDA Commissioner Dahm moved to approve the agenda as presented. Seconded by Commissioner Arbuckle Ayes – All The motion passed. D.APPROVAL OF MINUTES 1.January 16, 2024 Planning Commission Meeting Minutes Commissioner Dahm moved to approve the January 16, 2024 Planning Commission Meeting Minutes as submitted. Seconded by Commissioner Oszman Ayes – Chairperson Desai Vice Chairperson Yang Commissioner Dahm Commissioner Eads Commissioner Oszman Abstain – Commissioner Arbuckle The motion passed. E.PUBLIC HEARING 1.MSP Commercial, 1081 Highway 36 Easta.Conditional Use Permit Amendment Resolutionb.Setback Variance Resolution Elizabeth Hammond, Planner, gave the presentation. D1 PC Packet Page Number 1 of 24 March 19, 2024 Planning Commission Meeting Minutes 2 Chairperson Desai opened the public hearing. The following individuals addressed the commission and answered questions: Michael Brass of Titus Commercial Real Estate Eric Vang of Fresh’n Up Car Care Rob Loftus of MSP 1081 LLC Chairperson Desai closed the public hearing. Commissioner Dahm moved to approve a conditional use permit amendment resolution for the property at 1081 Highway 36 East, subject to certain conditions of approval. CONDITIONAL USE PERMIT AMENDMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 MSP Commercial (property owner) has requested to amend the Conditional Use Permit for the property located at 1081 Highway 36 East. 1.02 The property located at 1081 Highway 36 East is legally described as: Section 9, Township 29, Range 22, Ramsey County, Minnesota Tax Parcel Identification: 092922310001 1.03 The conditional use permit allows used vehicle sales to operate on the property. 1.04 The property owner requests to amend the conditional use permit to allow a vehicle maintenance garage to operate on the property. Section 2. Standards. 2.01 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. D1 PC Packet Page Number 2 of 24 March 19, 2024 Planning Commission Meeting Minutes 3 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific Conditional Use Permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1.On March 19, 2024, the Planning Commission held a public hearing. City staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve this resolution. 2.On April 8, 2024, the City Council discussed this resolution. They considered reports and recommendations from the planning commission and City staff. Section 5. City Council 5.01 The City Council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: 1.All previous CUP conditions, including the CUP granted on July 14, 2014, are terminated. 2.The city council will review the permit in one year. 3.Should there be changes to the building's tenant mix, the property owner must submit these details to the city for review. Before a new tenant operates on the property, the owner must receive approval from the city. 4.Outdoor sales, storage, and display are prohibited on the property unless reviewed by the city council. 5.There shall be no exterior storage of inoperable vehicles related to a vehicle maintenance garage on the property or the adjacent public streets. All vehicles waiting for repair or pick-up must be stored inside the building. 6.There shall be no exterior storage of vehicles listed for sale related to a vehicle sales business on the property or adjacent public streets. The owner must request an amendment to the conditional use permit for any exterior display of vehicles for sale. D1 PC Packet Page Number 3 of 24 March 19, 2024 Planning Commission Meeting Minutes 4 7.The owner will submit a trash enclosure plan for the property. A trash enclosure is required around all trash containers or dumpsters on the property and shall be 100 percent opaque. The enclosure must meet city ordinance requirements. The enclosure is required to be maintained at all times. 8.The owner will submit a parking lot striping plan to the city for review. All parking areas will be repaired, and the appropriate size parking stalls and drive aisles must be striped on the property. The parking lot shall be maintained at all times. 9.Should the tenant layout in the building change or if a new use is proposed, all parking requirements must be reviewed by staff beforehand, and all parking requirements must be achieved before a new use can operate on the property. 10.All vehicle deliveries and transport unloading shall be done on-site, not along public streets. 11.All signs shall meet the City of Maplewood sign ordinance. The property owner will obtain sign permits as required. 12.Before a vehicle maintenance garage can operate on the site, the property owner shall provide interior floor plan specifications and details on the type of paint corrections and paint blending to occur, including planned paint storage on the site. The property owner will meet the requirements of the Fire Marshal and install a paint booth and ventilation systems as necessary. 13.The property owner must contact Rasmey County and obtain a hazardous waste license if required. 14.The property owner must contact the city’s licensing division and obtain any required licenses for the businesses that operate on the property. The city will not issue a business license until the property owner submits a trash enclosure plan and a parking lot striping plan to staff for review. Seconded by Commissioner Arbuckle Ayes – All The motion passed. Commissioner Dahm moved to approve a setback variance resolution for the property at 1081 Highway 36 East. SETBACK VARIANCE RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 MSP Commercial (property owner) has requested a setback variance to allow a vehicle maintenance garage to operate on the property closer than 350 feet from a residentially planned property. 1.02 The vehicle maintenance garage would be approximately 200 feet from a residentially planned property. 1.03 The property located at 1081 Highway 36 is legally described as: D1 PC Packet Page Number 4 of 24 March 19, 2024 Planning Commission Meeting Minutes 5 Section 9, Township 29, Range 22, Ramsey County, Minnesota Tax Parcel Identification: 092922310001 Section 2. Standards. 2.01 Variance Standard. City Ordinance Section 44-13 refers to a state statute that states a variance may be granted from the requirements of the zoning ordinance when: (1) the variance is in harmony with the general purposes and intent of this ordinance; (2) when the variance is consistent with the comprehensive plan; and (3) when the applicant establishes that there are practical difficulties in complying with the ordinance. Practical difficulties mean: (1) the proposed use is reasonable; (2) the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; (3) the variance if granted, will not alter the essential character of the locality. Section 3. Findings. 3.01 The setback variance request meet the required standards for a variance. Staff finds: 1.That the need for a variance is caused by circumstances unique to the property, not created by the property owner, and not solely based on economic conditions; 2.That the proposed use is reasonable; and 3.That the variance will not alter the essential character of the locality; and 4.That the need for a variance is in harmony with the general purposes and intent of this ordinance; and 5.That the variance is consistent with the comprehensive plan. Section 4. City Review Process 4.01 The City conducted the following review when considering the variance requests. 1. On March 19, 2024, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this resolution. 2. On April 8, 2024, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval of the application is based on the findings outlined in section 3 of this resolution. Seconded by Commissioner Oszman Ayes – All The motion passed. This item will go to the city council on April 08, 2024. F.NEW BUSINESS None D1 PC Packet Page Number 5 of 24 March 19, 2024 Planning Commission Meeting Minutes 6 G. UNFINISHED BUSINESS None H. COMMISSION PRESENTATIONS None I. STAFF PRESENTATIONS None J. VISITOR PRESENTATIONS None K. ADJOURNMENT Commissioner Dahm moved to adjourn the meeting at 7:30 p.m. Seconded by Commissioner Oszman Ayes – All The motion passed. D1 PC Packet Page Number 6 of 24 PLANNING COMMISSION STAFF REPORT Meeting Date June 18, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Conditional Use Permit Resolution, Sejong Academy, 2410 Stillwater Road East Action Requested:  Motion ☐Discussion  Public Hearing Form of Action: Resolution ☐ Ordinance ☐Contract/Agreement ☐ Proclamation Policy Issue: Sejong Academy, a pre-K through 12 charter school, proposes moving its campus in Saint Paul to Gethsemane Church, 2410 Stillwater Road. To proceed with this request, the applicant requests City Council approval of a conditional use permit. Recommended Action: Motion to approve a resolution for a conditional use permit for Sejong Academy to operate a school located at 2410 Stillwater Road East. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves  Other: N/A Strategic Plan Relevance: ☐Community Inclusiveness ☐Financial & Asset Mgmt ☐Environmental Stewardship ☐Integrated Communication  Operational Effectiveness ☐Targeted Redevelopment The city deemed the applicant’s application complete on May 20, 2024. The initial 60-day review deadline for a decision is July 19, 2024. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary to complete the review. Background: Sejong Academy, a pre-K through 12 charter school, proposes moving its campus in Saint Paul to Gethsemane Church, 2410 Stillwater Road. Gethsemane Church’s school has been closed for over a year and was in operation before the conditional use permit requirement. When it starts operation in the fall, Sejong Academy will have approximately 250 students and will be located within the church’s 13 classrooms. E1 PC Packet Page Number 7 of 24 Conditional Use Permit City ordinance permits schools in any zoning district within the city with an approved conditional use permit. The applicant would occupy space within the Gethsemane Church space that used to be used as a school. No exterior or interior building projects are being proposed as part of this request. The proposed school will largely use the building Monday through Friday from 7 a.m. to 6 p.m., which does not significantly overlap with any current church functions. Enrollment for the upcoming school year is estimated to be 250 students. Bus transportation is provided for students, and the applicant states it intends to direct traffic during drop-off and pick-up times. Staff is recommending that a traffic plan be submitted to staff to ensure safe and orderly access to the site from the adjacent public streets and within the parking lot areas. Students will utilize the two existing playgrounds located to the northeast of the building. The city’s building official, health official, and fire marshal have all reviewed the request for the school to utilize the space within the church building, and there are no concerns. It is noted that the school will have to apply for an annual food license and go through a plan review. Overall, staff has no concerns regarding this school's operation on this site. Commission Review June 18, 2024: The planning commission will hold a public hearing and review this project. Citizen Comments Staff sent public hearing notices to the 64 surrounding property owners within 500 feet of the subject site and invited owners to provide their opinions about this proposal. Staff has yet to receive any responses. Reference Information Site Description Campus Size: 8.55 acres Existing Land Use: Place of worship Surrounding Land Uses North: Stillwater Road and single-family homes East: Bartelmy Lane and single-family homes South: Church-owned land and park operated by City of Maplewood West: Stillwater Road and multi-family buildings Planning Existing Land Use: Institutional Existing Zoning: Farm Residential Attachments: 1.Conditional Use Permit Resolution 2.Overview Map 3.2040 Future Land Use Map E1 PC Packet Page Number 8 of 24 4.Zoning Map 5.Applicant’s Narrative 6.Floor Plan 7.Site Plan E1 PC Packet Page Number 9 of 24 CONDITIONAL USE PERMIT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Sejong Academy and Gethsemane Church have requested a conditional use permit to allow a school to operate on-site. 1.02 The property is located at 2410 Stillwater Road East, and is legally described as: Tract A, Registered Land Survey No. 582; Tract B, Registered Land Survey No. 582, except the South 319.45 feet of the East 274.50 feet. Subject to Reservation for the State of Minnesota of all mineral and mineral rights. Subject to a temporary easement for highway purposes on part of above property. Subject, however, to an easement covering the Southerly 33 feet of the above described premises for roadway purposes, to be hereafter dedicated for a public highway and to be designated as East Seventh Street. The PID for the property is 25-29-22-31-0036. Section 2. Standards. 2.01 City Ordinance Section 44-1092(3) requires a Conditional Use Permit for an institution of any educational, philanthropic or charitable nature. 2.02 General Conditional Use Permit Standards. City Ordinance Section 44-1097(a) states that the City Council must base approval of a Conditional Use Permit on the following nine standards for approval. 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. E1, Attachment 1 PC Packet Page Number 10 of 24 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Section 3. Findings. 3.01 The proposal meets the specific conditional use permit standards. Section 4. City Review Process 4.01 The City conducted the following review when considering this conditional use permit request. 1. On June 18, 2024, the planning commission held a public hearing. The city staff published a hearing notice in the Pioneer Press and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council _______ this resolution. 2. On June 24, 2024, the city council discussed this resolution. They considered reports and recommendations from the planning commission and city staff. Section 5. City Council 5.01 The city council hereby _______ the resolution. Approval is based on the findings outlined in section 3 of this resolution. Approval is subject to the following conditions: (additions are underlined and deletions are crossed out): 1. The City Council shall review this permit in one year. 2.The owner/operator of the school shall acquire all necessary approvals and licenses from the state of Minnesota to operate the school facility. 3.The school facility shall be maintained and operated in a manner that does not create nuisances for nearby properties. 4.If any future construction project on the subject property is proposed, a building permit must be submitted for review and approval by the Building Official. 5.Before the first day of school in 2024, the applicant shall submit a traffic plan to staff detailing how the access drives from public roads and the parking lots areas will be utilized to create safe and efficient spaces for pick-up and drop-off areas and school buses. E1, Attachment 1 PC Packet Page Number 11 of 24 2410 Stillwater Road - Overview Map City of Maplewood May 24, 2024 Legend !I Subject Parcel 0 475 Feet Source: City of Maplewood, Ramsey County E1, Attachment 2 PC Packet Page Number 12 of 24 2410 Stillwater Road - Future Land Use Map City of Maplewood May 24, 2024 Legend !I Low Density Residential Medium Density Residential High Density Residential Mixed Use - Neighborhood Public/Institutional Open Space Park 0 475 Feet Source: City of Maplewood, Ramsey County E1, Attachment 3 PC Packet Page Number 13 of 24 2410 Stillwater Road - Zoning Map City of Maplewood May 24, 2024 Legend !I Single Dwelling (r1) Double Dwelling (r2) Multiple Dwelling (r3) Planned Unit Development (pud) Farm (f) Open Space/Park Business Commercial Modified (bcm) 0 475 Feet Source: City of Maplewood, Ramsey County E1, Attachment 4 PC Packet Page Number 14 of 24 E1, Attachment 5PC Packet Page Number 15 of 24 Attachment 5E1, Attachment 5PC Packet Page Number 16 of 24 E1, Attachment 5PC Packet Page Number 17 of 24 E1, Attachment 5PC Packet Page Number 18 of 24 c E1, Attachment 6PC Packet Page Number 19 of 24 E1, Attachment 7 PC Packet Page Number 20 of 24 E1, Attachment 7PC Packet Page Number 21 of 24 THIS PAGE IS INTENTIONALLY LEFT BLANK PC Packet Page Number 22 of 24 PLANNING COMMISSION STAFF REPORT Meeting Date June 18, 2024 REPORT TO: Michael Sable, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director PRESENTER: Michael Martin, AICP, Assistant Community Development Director AGENDA ITEM: Resolution of Appreciation for Fred Dahm, Planning Commission Action Requested:  Motion ☐Discussion ☐ Public Hearing Form of Action: Resolution ☐ Ordinance ☐Contract/Agreement ☐ Proclamation Policy Issue: When citizen members end their time of service on a board or commission, the city considers the adoption of a resolution of appreciation recognizing the individual for their time committed to serving Maplewood. Recommended Action: Motion to approve a resolution of appreciation for Planning Commission member Fred Dahm. Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves  Other: N/A Strategic Plan Relevance: ☐Community Inclusiveness ☐Financial & Asset Mgmt ☐Environmental Stewardship ☐Integrated Communication  Operational Effectiveness ☐Targeted Redevelopment The City of Maplewood appreciates its citizen volunteers who serve on the city’s board and commissions and works to provide recognition for members upon resignation Background: Fred Dahm recently resigned as a member of the Maplewood Planning Commission. The city council appointed Mr. Dahm to the Planning Commission on April 27, 2015, and he served until March 19, 2024. Attachments: 1.Resolution of Appreciation F1 PC Packet Page Number 23 of 24 RESOLUTION OF APPRECIATION WHEREAS, Fred Dahm has been a member of the Maplewood Planning Commission since April 27, 2015, and has served faithfully in that capacity until March 19, 2024; and WHEREAS, the Planning Commission and the City Council have appreciated Fred’s experience, insights and good judgment; and WHEREAS, Fred has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Fred has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Fred Dahm is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on ___________, 2024 ____________________________________ Marylee Abrams, Mayor Passed by the Maplewood Planning Commission On June 18, 2024 ____________________________________ Tushar Desai, Chairperson Attest: ________________________________ Andrea Sindt, City Clerk F1, Attachment 1 PC Packet Page Number 24 of 24