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HomeMy WebLinkAbout2024-04-22 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 22, 2024 City Hall, Council Chambers Meeting No. 08-24 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:12 by Mayor Abrams. Mayor Abrams wished everyone a happy Earth Day and gave some background on the day and Maplewood’s environmental and sustainability achievements. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Earth Week Clean-Up Day Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cave Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. April 08, 2024 City Council Workshop Meeting Minutes Councilmember Lee moved to approve the April 08, 2024 City Council Workshop Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Abrams Councilmember Juenemann Councilmember Lee Councilmember Villavicencio Abstain – Councilmember Cave The motion passed. April 22, 2024 City Council Meeting Minutes 1 2. April 08, 2024 City Council Meeting Minutes Councilmember Lee moved to approve the April 08, 2024 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Abrams Councilmember Juenemann Councilmember Lee Councilmember Villavicencio Abstain – Councilmember Cave The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Earth Week Councilmember Juenemann announced it was Earth Week and suggested different ways residents could try to reduce their carbon footprint in their own households. Clean-Up Day Mayor Abrams recapped the Clean-up event and gave statistics of what was collected. 3. Resolution for Commissioner Reappointments City Manager Sable gave the staff report. Councilmember Cave moved to approve the resolution for Commissioner reappointments. Resolution 24-04-2307 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be reappointed to the following commissions: Community Design Review Board Bill Kempe Term Expires on April 30, 2027 April 22, 2024 City Council Meeting Minutes 2 Jason Lamers Term Expires on April 30, 2027 Heritage Preservation Commission Bob Cardinal Term Expires on April 30, 2027 Parks & Recreation Commission Monica Barton Term Expires on April 30, 2027 Mark Harris Term Expires on April 30, 2027 Planning Commission Lue Yang Term Expires on December 31, 2026 Seconded by Councilmember Villavicencio Ayes – All The motion passed. 4. Resolution Proclaiming Arbor Day 2024 Public Works Director Love gave the staff report. Councilmember Juenemann moved to approve the resolution proclaiming Arbor Day 2024. Resolution 24-04-2308 PROCLAIMING ARBOR DAY 2024 WHEREAS, Arbor Day provides an opportunity to celebrate the importance of trees and forests to our economy, culture, history, and future of the state; and WHEREAS, Trees are of great value as they provide clean air and water, shade and energy savings, wildlife habitat, recreational opportunities, wood products, and jobs, while also capturing and storing carbon from the atmosphere, thereby offsetting greenhouse gas emissions; and WHEREAS, Properly planting and caring for a diverse mix of trees makes community forests more resilient by minimizing the impacts of diseases, insects, and other stressors such as climate change and providing long-term community and environmental benefits; and WHEREAS, Thoughtfully choosing, planting, and caring for a diverse mix of trees now supports resilient communities into the future. NOW, THEREFORE, BE IT RESOLVED THAT May 4, 2024, is hereby designated Arbor Day in the City of Maplewood. Seconded by Councilmember Lee Ayes – All April 22, 2024 City Council Meeting Minutes 3 The motion passed. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G3 was highlighted. Councilmember Cave moved to approve agenda items G1-G6. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 777,181.98 Checks # 120855 thru # 120908 dated 04/09/24 $ 332,320.79 Checks # 120909 thru # 120985 dated 04/16/24 $ 406,941.37 Disbursements via debits to checking account dated 04/01/24 thru 04/14/24 $ 1,516,444.14 Total Accounts Payable PAYROLL $ 712,908.90 Payroll Checks and Direct Deposits dated 04/12/24 $ 712,908.90 Total Payroll $ 2,229,353.04 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Local Lawful Gambling Permit for St Paul’s Monastery, 2675 Benet Road April 22, 2024 City Council Meeting Minutes 4 Councilmember Cave moved to approve the Local Lawful Gambling permit for St Paul’s Monastery, 2675 Benet Road, for their event on August 15, 2024. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Development Agreement for Landscaping Improvements, Roers Maplewood Apartments LLC, 1160 Frost Avenue East Councilmember Cave moved to approve a development agreement for landscaping improvements between the City of Maplewood and Roers Maplewood Apartments, LLC, and authorize the mayor, city clerk, and city attorney to complete and execute the agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Criminal Justice Data Network a. Resolution Approving State of Minnesota Joint Powers Agreements with the City of Maplewood on Behalf of its City Attorney b. State of Minnesota Joint Powers Agreement for Criminal Justice Data Network c. Court Data Services Subscriber Amendment to CJDN Subscriber Agreement Councilmember Cave moved to approve the Resolution Approving State of Minnesota Joint Powers Agreements with the City of Maplewood on Behalf of its City Attorney – Prosecution Services. Resolution 24-04-2309 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF MAPLEWOOD ON BEHALF OF ITS PROSECUTING ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Maplewood, MN on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five-year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Maplewood on behalf of its Prosecuting Attorney and Police Department, are hereby approved. April 22, 2024 City Council Meeting Minutes 5 2. That the Director of Public Safety, Brian Bierdeman, or his or her successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 3. That the Prosecuting Attorney, Joseph Kelley, or his or her successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 4. That Marylee Abrams, the Mayor for the City of Maplewood, and Andrea Sindt, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Cave moved to approve the State of Minnesota Joint Powers Agreement for Criminal Justice Data Network. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Cave moved to approve Court Data Services Subscriber Amendment to CJDN Subscriber Agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Public Safety Cardiovascular and Metabolic Screenings Agreement Councilmember Cave moved to approve the Public Safety Cardiovascular and Metabolic Screenings Agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Purchase of Equipment for Buildout of a 1-Ton Truck Councilmember Cave moved to approve the purchase of equipment to buildout a Public Works 1-ton truck and direct the Mayor and City Manager to enter into a contract for the purchase under MN State Contract # with ABM Equipment for the total purchase cost of $31,048.00. Seconded by Councilmember Juenemann Ayes – All April 22, 2024 City Council Meeting Minutes 6 The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. 1. Public Vacation Request, 2786 and 2792 Keller Parkway a. Public Hearing b. Public Vacation of an Easement Resolution Community Development Director Parr gave the staff report. Mayor Abrams opened public hearing. The following people spoke: None Mayor Abrams closed the public hearing. Councilmember Cave moved to approve the resolution for the public vacation of an easement located within the sites at 2786 and 2792 Keller Parkway. Resolution 24-04-2310 PUBLIC VACATION OF AN EASEMENT RESOLUTION BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: Section 1. Background. 1.01 Steve/Stacy Poindexter and Lillian Magidow/Daniel Barthel, petitioned the Maplewood City Council to vacate an unused public utility easement that is entirely within the properties at 2786 and 2792 Keller Parkway. 1.02 The utility easement was originally recorded within the Lake Gervais View Addition plat on January 2, 1963. 1.03 The portion of the 10-foot-wide utility easement to be vacated bisects the parcels of Block 2, Lots 4 and 5, as shown on the Lake Gervais View Addition plat. 1.04 A hearing notice on said petition was published twice in the City of Maplewood’s official newspaper, and a written notice was mailed to the affected property owners. 1.05 On April 22, 2024, the City Council held a hearing on such petition, at which time all persons for and against the granting of said petition were heard. Section 2. Standards 2.01 Minnesota state statute requires that no vacation shall be made unless it appears in the interest of the public to do so. April 22, 2024 City Council Meeting Minutes 7 Section 3. Findings. 3.01 The Maplewood City Council makes the following findings: 1. There is no anticipated public need for the described unused public easement. 2. The vacation is not counter to the public interest. Section 4. City Council 4.01 The city council hereby approves the resolution. Approval is based on the findings outlined in Section 3 of this resolution. Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Abatement Agreement for Property Located at 1742 ½ English Street Public Works Director Love gave the staff report. City Attorney Batty provided further information and answered questions of the council. Councilmember Lee moved to approve and authorize the execution of the Abatement Agreement for the property located at 1742 ½ English Street. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Metropolitan Livable Communities Act Grant and Loan Agreements, Gladstone Village, 1310 Frost Avenue East Community Development Director Parr gave the staff report. City Attorney Batty provided additional information and answered questions of council. Councilmember Juenemann moved to approve grant and loan agreements between the city, Metropolitan Council, and JB Vang and authorize the mayor, city manager, and city attorney to complete and execute all required documents. Seconded by Councilmember Lee Ayes – All The motion passed. 3. Resolution Approving Grant Agreement with the Minnesota Department of Natural Resources for EAB Tree Removal and Planting April 22, 2024 City Council Meeting Minutes 8 Public Works Director Love gave the staff report. City Manager Sable provided additional information. Councilmember Juenemann moved to approve the resolution entering into a grant agreement with the Minnesota Department of Natural Resources for EAB tree removal and planting and authorize the Mayor and City Manager to sign the grant agreement. Minor revisions as approved by the City Attorney are authorized as needed. Resolution 24-04-2311 APPROVAL OF GRANT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE SHADE TREE PROGRAM BONDING GRANTS, 2023-2027 WHEREAS, the City Council of Maplewood, Minnesota has approved the grant agreement between the City of Maplewood and the Minnesota Department of Natural Resources for the Shade Tree Program Bonding Grants, 2023-2027. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Manager are hereby authorized to enter into the grant agreement. Seconded by Councilmember Villavicencio Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 8:07 p.m. . Andrea Sindt, City Clerk April 22, 2024 City Council Meeting Minutes 9