HomeMy WebLinkAbout2024-05-13 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, May 13, 2024
City Hall, Council Chambers
Meeting No. 09-24
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:00 by Mayor Abrams.
Mayor Abrams attended Public Safety’s Bike Rodeo, complimented and thanked staff, and
gave some statistics from the event.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Chonburi Lee, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to Council Presentations:
Lions Club
Councilmember Cave moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes– All
The motion passed.
E. APPROVAL OF MINUTES
1. April 22, 2024 City Council Workshop Meeting Minutes
Councilmember Juenemann moved to approve the April 22, 2024 City Council Workshop
Meeting Minutes as submitted.
Seconded by Councilmember Lee Ayes – All
The motion passed.
2. April 22, 2024 City Council Meeting Minutes
Councilmember Lee moved to approve the April 22, 2024 City Council Meeting Minutes as
submitted.
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Sable gave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2. Council Presentations
Lions Club
th
Councilmember Lee shared he attended the Maplewood North Lions Club 60 Anniversary
with Mayor Abrams and thanked the club for all their service in the community. Mayor
Abrams also shared signing a proclamation acknowledging their anniversary and
contributions.
3. Resolution to Accept a Patio Paver Donation From The Friends of Maplewood
Nature for Maplewood Nature Center Bird and Pollinator Viewing Area
Public Works Director Love gave the staff report.
Councilmember Juenemann moved to approve the resolution accepting a donation of patio
pavers in the amount of $600.29 from The Friends of Maplewood Nature, to be installed at
Maplewood Nature Center.
Resolution 24-05-2312
RESOLUTION TO ACCEPT A PATIO PAVER DONATION FROM THE FRIENDS OF
MAPLEWOOD NATURE FOR MAPLEWOOD NATURE CENTER BIRD
AND POLLINATOR VIEWING AREA
WHEREAS the City of Maplewood has received a donation of patio pavers for the
Maplewood Nature Center bird and pollinator viewing area with a value of $600.29 from The
Friends of Maplewood Nature;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the City of Maplewood, Parks and Natural Resources Division to accept this donation
Seconded by Councilmember Cave Ayes – All
The motion passed.
4. MN Highway 36 Multimodal Corridor Study Update
Public Works Director Love introduced the item. David Elvin, Transportation Planner with
MNDOT, gave the presentation and answered questions of the council.
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No Action Required.
5. Strategic Plan Update for First Quarter of 2024
Senior Administrative Manager Knutson gave the presentation.
Councilmember Lee moved to accept the Strategic Plan Report for First Quarter of 2024.
Seconded by Councilmember Cave Ayes – All
The motion passed.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda item G4 was highlighted.
Councilmember Cave moved to approve agenda items G1-G4.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Cave moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 898,819.32 Checks # 120986 thru # 121020
dated 04/23/24
$ 187,545.97 Checks # 121021 thru # 121065
dated 05/07/24
$ 553,408.68 Disbursements via debits to checking account
dated 04/15/24 thru 05/05/24
$ 1,639,773.97 Total Accounts Payable
PAYROLL
$ 712,168.29 Payroll Checks and Direct Deposits dated 04/26/24
$ 712,168.29 Total Payroll
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$ 2,351,942.26 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Bituminous Material Purchases for 2024 Spot Paving
Councilmember Cave moved to authorize the Street Superintendent to purchase bituminous
materials in an amount up to $85,000 for the 2024 street maintenance season.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Purchase of Equipment for Buildout of a 1–Ton Truck
Councilmember Cave moved to approve the purchase of equipment to buildout one Public
Works 1-ton truck and direct the Mayor and City Manager to enter into a contract for the
purchase under MN State Contract with ABM Equipment for the total purchase cost of
$89.883.00.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. 2024 Maplewood Open Space Prescribed Burns
Councilmember Cave moved to approve the Independent Contractor Services Agreement
with Edge Ecosystems for the 2024 Maplewood Open Space Prescribed Burns project and
direct the Mayor and City Manager to sign the agreement. Minor revisions as approved by
the City Attorney, are authorized as needed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution Providing for the Issuance and Sale of General Obligation
Improvement Bonds, Series 2024A, $4,880,000
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Finance Director Rueb gave the staff report. Dan Tienter, Municipal Advisor with Ehlers,
provided further information.
Councilmember Juenemann moved to adopt the Resolution Providing for the Issuance and
Sale of General Obligation Improvement Bonds, Series 2024A, to be issued in the Proposed
Aggregate Principal Amount of $4,880,000.
Resolution 24-05-2313
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2024A, IN THE PROPOSED AGGREGATE
PRINCIPAL AMOUNT OF $4,880,000
BE IT RESOLVED By the City Council of the City of Maplewood, Minnesota (the
“City”) as follows:
Section 1. Authorization.
(a) The City is authorized by Minnesota Statutes, Chapters 429 and 475, as
amended (the “Act”), to issue obligations in an amount deemed necessary to
defray in whole or in part the expense incurred and estimated to be incurred
in making improvements authorized by the Act.
(b) Certain assessable public improvements in the City (the “Improvements”)
have been made, duly ordered, or contracts let pursuant to the provisions of
the Act.
(c) The City proposes to issue its General Obligation Improvement
Bonds, Series 2024A (the “Bonds”), in the proposed aggregate principal
amount of $4,880,000, pursuant to the Act, to provide financing for the
Improvements.
(d) The City is authorized by Section 475.60, subdivision 2(9) of the Act to
negotiate the sale of the Bonds, it being determined that the City has
retained an independent municipal advisor in connection with such sale.
The actions of the City staff and municipal advisor in negotiating the sale
of the Bonds are ratified and confirmed in all aspects.
Section 2. Sale of the Bond. The City Council finds it necessary and expedient to the
sound financial management of the affairs of the City to issue the Bonds in the proposed
aggregate principal amount of $4,880,000, pursuant to the Act, to provide financing for the
Improvements. The Bonds will be issued, sold, and delivered in accordance with the Terms
of Proposal to be prepared in connection with the offering and the sale of the Bonds.
Section 3. Authority of Municipal Advisor. Ehlers and Associates, Inc. (the “Municipal
Advisor”) is authorized and directed to negotiate the Bonds. The City Council will meet
on Monday, June 10, 2024 (or such other date as the City Council shall deem appropriate),
to consider proposals for the purchase of the Bonds and to take any other appropriate action
with respect to the Bonds.
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Section 4. Authority of Bond Counsel. The law firm of Kennedy & Graven, Chartered,
as bond counsel for the City (“Bond Counsel”), is authorized to act as bond counsel and
to assist in the preparation and review of necessary documents, certificates, and
instruments relating to the Bond. The officers, employees, and agents of the City are
hereby authorized to assist Bond Counsel in the preparation of such documents,
certificates, and instruments.
Section 5. Covenants. In the resolution awarding the sale of the Bonds, the City
Council will set forth the covenants and undertakings required by the Act.
Section 6. Official Statement. In connection with the sale of the Bonds, the officers
or employees of the City are authorized and directed to cooperate with the Municipal
Advisor and participate in the preparation of an official statement for the Bonds and to deliver
it on behalf of the City upon its completion
Section 7. Declaration of Official Intent to Reimburse Certain Costs from Proceeds of
the Bonds. The City hereby makes this declaration of official intent (the “Declaration”) to
reimburse the expenditures made for certain costs of the Improvements, from the proceeds
of the Bonds in accordance with Treasury Regulations, Section 1.150-2 (the
“Reimbursement Regulations”). All reimbursed expenditures will be capital expenditures,
costs of issuance of the bonds, or other expenditures eligible for reimbursement under
Section 1.150-2(d)(3) of the Reimbursement Regulations. This Declaration has been
made not later than sixty (60) days after payment of any original expenditure to be subject
to a reimbursement allocation with respect to the proceeds of tax-exempt bonds, except
for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount
not in excess of the lesser of $100,000 or five percent (5%) of the proceeds of an issue;
or (c) “preliminary expenditures” up to an amount not in excess of twenty percent (20%)
of the aggregate issue price of the issue or issues that finance or are reasonably
expected by the City to finance the project for which the preliminary expenditures
were incurred. The term “preliminary expenditures” includes architectural, engineering,
surveying, soil testing, bond issuance, and similar costs that are incurred prior to
commencement of acquisition, construction, or rehabilitation of a project, other than land
acquisition, site preparation, and similar costs incident to commencement of construction.
Seconded by Councilmember Lee Ayes – All
The motion passed.
K. AWARD OF BIDS
1. Resolution Receiving Bids and Awarding Construction Contract, 2024
Maplewood Street Improvements, City Project 23-08
Assistant City Engineer Jarosch gave the staff report.
Councilmember Juenemann moved to adopt the resolution receiving bids and awarding a
construction contract for the 2024 Maplewood Street Improvements, City Project 23-08, to
Forest Lake Contracting for the Base Bid and Bid Alternate 1.
Resolution 24-05-2314
RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
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WHEREAS, pursuant to resolution passed by the City Council on March 25, 2024,
approving plans and specifications and advertising for bids for 2024 Maplewood Street
Improvements, City Project 23-08, and
WHEREAS, the plans and specifications were advertised for bids pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, bids were received and opened on April 24, 2024 at 10:00 A.M.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the combined Base Bid and Bid Alternate No.1 of Forest lake Contracting
in the amount of $8,636,221.30 is the lowest responsible bid for the construction of 2024
Maplewood Street Improvements, City Project 23-08, and the Mayor and the City Manager
are hereby authorized and directed to enter into a contract for the combined Base Bid and
Bid Alternate 1 with said bidder for and on behalf of the City.
The previously approved financing plan for the 2024 Maplewood Street
Improvements, City Project 23-08 is shown below.
Project Financing Plan
Funding Source Total Amount % of Total
General Obligation (G.O.) Improvement Bonds $4,759,334 44%
Street Revitalization Fund $658,082 6%
Environmental Utility Fund $2,156,000 20%
Ramsey-Washington Metro Watershed $125,000 1%
Sanitary Sewer Fund $430,000 4%
Water Area Fund $83,400 1%
St. Paul Regional Water Services (SPRWS) $1,086,800 10%
Special Benefit Assessments $1,579,584 14%
Total Project Funding: $10,878,200 100%
The Finance Director is hereby authorized to make the financial transfers necessary
to implement the financing plan for the project and to further prepare a budget adjustment
based on final construction costs after project completion
Seconded by Councilmember Villavicencio Ayes – All
The motion passed.
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 8:07 p.m.
Andrea Sindt, City Clerk
.
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