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Home My WebLink About2023-10-18 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PM October 18, 2023 City Hall, Council Chambers Meeting is also available on Comcast Ch.16 and streaming via vod.maplewoodmn.gov A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. APPROVAL OF MINUTES 1. September 20, 2023 E. NEW BUSINESS 1. 2024-2028 Capital Improvement Plan F. UNFINISHED BUSINESS 1. Student Parks and Recreation Commission Members G. VISITOR PRESENTATION H. COMMISSION PRESENTATIONS I. STAFF PRESENTATIONS 1. Parks and Natural Resources Updates J. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., September 20, 2023 Wednesday, September 20, 2023 Parks and Recreation Commission Meeting Minutes A. CALL TO ORDER A meeting of the Parks and Recreation Commission was called to order by Chairperson Lee-Her at 6:00 p.m. B. ROLL CALL Commissioners Craig Brannon, Commissioner Absent Vickie Lee-Her, Commissioner Present Monica Barton, Commissioner Present Terri Mallet, Chair Absent Mark Harris, Commissioner Absent Kimii Porter, Commissioner Present Jason DeMoe, Commissioner Present Staff Audra Robbins, Parks and Recreation Manager Present C. APPROVAL OF THE AGENDA Commissioner Barton made a motion to approve the agenda. Seconded by Commissioner Porter. Ayes – All The motion passed. D. APPROVAL OF MINUTES 1. July 19, 2023 Commissioner Barton made a motion to approve the July 19, 2023 Parks and Recreation Commission minutes. Seconded by Commissioner Porter. Ayes – All The motion passed. E. NEW BUSINESS 1. Parks and Natural Resources Programming Update Neil Breneman, Recreation Supervisor, provided an update on recreation and nature programming along with events and facilities and rental updates. Wednesday, September 20, 2023 Parks and Recreation Commission Meeting Minutes 2. Student Parks and Rec Commission Members Audra Robbins, Parks and Natural Resources Manager, discussed ways to engage youth in civic involvement with one option being a student commission member. Commission discussed various attributes of the possible position. 3. Parks and Rec Commission Bus Tour Review Audra Robbins and the commission discussed the bus tour and feedback from the experience. F. UNFINISHED BUSINESS 1. Sunset Ridge Playground Replacement Audra Robbins provided the commission feedback from the neighborhood meeting for the playground replacement. Commission discussed the process of community process for projects. G. VISITOR PRESENTATIONS H. COMMISSION PRESENTATIONS I. STAFF PRESENTATIONS 1. Master Plan Chapter 2 Discussion Audra and commission discussed a section of the Parks System Master Plan regarding changing trends and demographics. 2. Department Updates Audra Robbins discussed some of the upcoming events happening in the City with the Trunk or Treat and Fire Open House along with an update on the volunteer program in the Parks and Natural Resources Department with the Volunteer Open House upcoming. J. ADJOURNMENT Commissioner Barton made a motion to adjourn. Seconded by Commissioner DeMoe. Ayes – All The motion passed. The meeting was adjourned at 7:41 p.m. 10/13/2023 1 Debt Parks Commission October 18, 2023 Capital Improvement Plan Workshop Objectives •Ensure projects are in alignment with comprehensive plan and other planning processes 10/13/2023 2 Capital Improvement Plan Process Capital Needs Identification Long Range Strategic Plan Funding Sources Identified Five-Year CIP Plan Annual Capital Budget CIP Implementation Capital Improvement Plan Financing Vehicles and Equipment Pay-as-you-go (PAYG) Tax exempt lease Building Improvements Building Funds Debt Streets and Infrastructure Debt Franchise Fees Local Government Aid Municipal State Aid Park Improvements Park Dedication Fees Debt Redevelopment Tax Increment Financing 10/13/2023 3 Capital Improvement Plan Guiding Principles •Council Priorities •Debt Reduction •Street Improvements •Leverage Local Government Aid (LGA) •Pay-As-You-Go •Sustainability •Economic Development •Balance 2024-2028 Capital Improvement Plan Timeline •August 14, 2023 City Council Budget/CIP Workshop #1 •August 28, 2023 City Council Budget/CIP Workshop #2 •October 17, 2023 Planning Commission Hearing •December 11, 2023 City Council CIP Hearing •December 11, 2023 City Council CIP Adoption 10/13/2023 4 Purpose of the Capital Improvement Plan •Capital Improvement Planning Document for 5 Years •Does not authorize expenditures •Council must authorize each item prior to spending •Adoption Required to Issue Debt to Finance the Projects, §M.S. 475.521 2024–2028 Capital Improvement Plan Summary of CIP Projects by Category Category FY2024 FY2025 FY2026 FY2027 FY2028 Building $ 255,000 $ 450,000 $250,000 $ 250,000 $ 300,000 Equipment $2,791,000 $1,284,540 $1,131,090 $1,241,756 $2,617,922 Parks $1,425,000 $1,565,000 $399,000 $165,000 $250,000 Redevelopment $1,100,000 $100,000 $1,100,000 $100,000 $100,000 Street $10,920,000 $10,037,134 $11,170,000 $9,090,000 $4,880,000 Total $16,491,000 $13,436,674 $14,050,090 $10,846,756 $8,147,922 10/13/2023 5 2024-2028 Street CIP Plans •Proposed CIP Miles for 2024-2028 •17.29 Miles of Proposed Street Construction •12.8% of City Streets •Spot Paving •Temporary Fix Until a CIP Project is Implemented •Provide Relief and Increased Level of Service •Add Annual Spot Paving to Pavement Management Practices •Recommend $80,000/year from the SRF Fund 2024 Street CIP Projects •Area A: •Maplewood Dr./Cypress Neighborhood Streets •1.98 Miles •Average PCI: 36/100 •Area B: •East Shore Drive Area Neighborhood Streets •2.33 Miles •Average PCI: 31/100 Total Cost for 2024 Street Improvements = $10,820,000 Total Miles of 2024 Street Improvements = 4.31 10/13/2023 6 Other Major Projects 2024-2028 •Gladstone Redevelopment •Park Upgrades •Open Space Improvements •Nature Center Improvements •Facility Upgrades •Lift Station Upgrades •County Road C •White Bear Ave/Larpenteur (Ramsey County) Park Commission Considerations •Do the Projects Conform with the Parks and Open Space Master Plan? •2024 Capital Improvement Projects 10/13/2023 7 Questions? Department Request Title FY2024 FY2025 FY2026 FY2027 FY2028 Total Parks and Recreation Solar Panels and Electric Vehicle Charging Station for Wakefield Building $100,000.00 $100,000.00 Hazelwood Park $550,000.00 $550,000.00 Picnic Shelters in Maplewood Area Neighborhoods $250,000.00 $250,000.00 $500,000.00 Maplewood Nature Center Improvements $200,000.00 $200,000.00 Fish Creek Open Space $300,000.00 $300,000.00 Park Maintenance & Reinvestment $1,000,000.00 $1,000,000.00 Open Space Improvements $50,000.00 $25,000.00 $25,000.00 $25,000.00 $125,000.00 Park Upgrades to Existing Parks $130,000.00 $140,000.00 $14,000.00 $140,000.00 $140,000.00 $564,000.00 Edgerton Community Garden improvements $35,000.00 $35,000.00 Harvest Park Master Plan $300,000.00 $300,000.00 Total Parks and Recreation $1,315,000.00 $1,765,000.00 $289,000.00 $165,000.00 $140,000.00 $3,674,000.00 Solar Panels and Electric Vehicle Charging Station for Wake eld Building Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2025 Est. Completion Date 12/31/2025 Department Parks and Recreation Type Other Description The Wakeeld Community Building and parking lot were designed and constructed to have rooftop solar and an electric vehicle charging station installed at a future date. Installation of these items will help the City meet its Climate and Energy Goals. Project costs are estimated at $50,000 to $100,000 depending on the systems. Details Project Number PM.2501 Budget Impact Comments Once solar panels were installed there would be a signicant savings on the enrgy costs for the Wakeeld Community building. Category Parks Contact Person Parks Manager Useful Life 20 Years Location Address: 1860 Hazelwood Street Hazelwood Park Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2023 Est. Completion Date 12/31/2024 Department Parks and Recreation Type Other Description Creation and implementation of the Hazelwood Park Master Plan. Hazelwood Park is a 50-acre park located at 1663 Co. Road C. This park is reaching its effective life cycle and many of the amenities are in poor condition. In addition, one of the major recommendations in the Parks System Master Plan is to ll the need for destination or "signature" parks. Hazelwood is home to Maplewood's largest soccer complex and is the site for the City's largest community celebration on the Fourth of July. Staff will work with residents to develop a master plan for this park in 2024 with construction to begin in 2024. Key features will include a new playground, upgraded parking, natural resources restoration, eld enhancements, picnic shelter/community gathering facility with restrooms. Staff will partner with the Watershed to address water quality issues within the park and surrounding areas. $50,000 for the master plan. Images Details Project Number PM19.01 Budget Impact Comments $1,000.00 per year starting 01/01/2025 Category Parks Contact Person Parks Manager Useful Life 25 Years Location Address: Hazelwood Park Picnic Shel ters in Maplewood Area Neighborhoods Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2024 Est. Completion Date 12/31/2026 Department Parks and Recreation Type Other Description Planning and construction of picnic shelters at Western Hills, Pleasantview, and Vista Hills Parks. One of the outcomes of the Parks System Master Plan Process was that residents voiced a need for gathering places for families and celebrations. There is a noted absence of these facilities in certain areas of Maplewood, including in the Western Hills, Playcrest, Highland and Vista Hills neighborhoods. Many of the shelters that exist are in need of replacement.This proposal lls that need by adding picnic shelters complete with accessible amenities, and electricity/solar in these underserved areas of the City. Images Details Project Number PM18.03 Budget Impact Comments There will be minor maintenance added to the operating budget for future years. Category Parks Contact Person Parks Manager Useful Life 25 Years Location Address: Pleasantview Park Maplewood Nature Center Improvements Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2025 Est. Completion Date 12/31/2025 Department Parks and Recreation Type Other Description Repairs, storage, and exhibit renovation at the Maplewood Nature Center site. The timetable for the improvements is tentative and subject to change. Maplewood Nature Center Visitor Center was built in 1978, added onto in 1994, and had major repairs and maintenance in 2017. A Master Plan to guide improvements and programming was completed in 2019. Improvements needed include: 1) Add storage shed, 2) x bridges, 3) replace observation decks, 4) repair or replace boardwalk (reaches useful life of 20 years old in 2019), 5) repair or replace patio, 6) install ADA door opener, and 7) replacing indoor exhibits (20 years old in 2024). Images Nature Center Improvements Details Project Number PM18.01 Budget Impact Comments There will be no additional budget impact to the operating budget once this project is completed. Maintenance of these is already incorporated into the annual operating budget. Category Parks Contact Person Parks Manager Useful Life 12 Years Location Address: Maplewood Nature Center Fish Creek Open Space Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2025 Est. Completion Date 12/31/2027 Department Parks and Recreation Type Other Description Improvements at Fish Creek Open Space. Maplewood acquired the 70-acre Fish Creek site in 2013 and constructed trails in 2016. Partner Great River Greening (GRG) conducted woodland and prairie restoration in 2012-2015. Maplewood and Ramsey County are discussing the possibility of this site becoming part of the Regional Park System. The next projects at the site, in partnership with Ramsey County, are installing a parking lot, shelter, and a rustic trail along the creek. Images Fish Creek Details Project Number PM16.005 Budget Impact Comments Additional operating costs will be incurred to maintain the parking lot. These costs will be identied and incorporated into the annual budget after completion. Category Parks Contact Person Parks Manager Useful Life 15 Years Location Address: Fish Creek Nature Preserve Park Maintenance & Reinvestment Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2022 Est. Completion Date 12/31/2025 Department Parks and Recreation Type Other Description Goodrich Park improvements. One of the major recommendations in the Parks System Plan is to ll the need for destination or "signature" parks. Reinvestment in four centrally-located parks and connecting them with trails was recommended. One of these signature parks has been identied as Goodrich Park and it is envisioned as a major destination for community gathering in Maplewood. A universally accessible playground was added in 2018 and future improvements will include additional parking, natural resources restoration, ball eld upgrades, and a picnic shelter. It will also include a new or renovated concessions building complete with accessible restrooms and storage. Images Goodrich Park Goodrich Details Project Number PM11.020 Budget Impact Comments $1,000.00 per year 2022-2025. Equipment and facilities will require maintenance and periodic upgrades. These costs will be identied and built into the operating budget upon completion. Category Parks Contact Person Parks Manager Useful Life 25 Years Location Address: Goodrich Field Open Space Improvements Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2022 Est. Completion Date 12/31/2027 Department Parks and Recreation Type Other Description Provide funding for open space improvements. Maplewood’s Neighborhood Preserve system includes 15 preserves. Seven of the sites have maintained trails and nine sites have received restoration or active management. The Parks System Master Plan calls for adding trails where appropriate and restoring sites to native vegetation. In 2019, restoration at Prairie Farm preserve was completed (funded by $62,000 grant) and enhancements at Priory Preserve were completed in 2022 (entry, boardwalk, sitting area, restoration). Trails will be constructed at Joy Park (2023), Spoon Lake (2024), and Prairie Farm (2025, short section). Restoration projects are planned for 2023, 2024 and 2027. Images Open Space Details Project Number PM08.06 Budget Impact Comments $1,000.00 per year. The improvements will require maintenance. Staff time will be allocated to future budges once the improvements are completed. Category Parks Contact Person Parks Manager Useful Life 20 Years Location Address: Fish Creek Nature Preserve Park Upgrades to Existing Parks Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2022 Est. Completion Date 12/31/2029 Department Parks and Recreation Type Other Description Community eld upgrades, equipment, fences, courts at Nebraska, Sunset, Western Hills among others. A main theme identied by our Parks System Master Plan was "Taking care of what we have" in our aging parks system. This proposal will provide the City with resources to continue updating and/or replacing basketball and tennis courts, elds, fences and aging playgrounds to accomplish that goal. Images Park Upgrades Details Project Number PM07.01 Budget Impact Comments Savings of $500.00 or more per year due to lower annual maintenance. Category Parks Contact Person Parks Manager Useful Life 15 Years Location Address: Nebraska Park Edgerton Community Garden improvements Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2024 Est. Completion Date 12/31/2024 Department Parks and Recreation Type Other Description The City invested in many improvements through the CIP process, charitable gambling funds, and donations: a) water infrastructure, b) two ADA accessible beds; c) an additional 12 in-ground plots; d) an additional three raised bed plots; e) four fruit gardens; f) three pollinator gardens; g) sidewalk and concrete pad; h) bench/arbor; i) Little Free Library; and j) two large wood compost bins. Other improvements that were planned for the Edgerton Community Garden include: low maintenance paths, additional raised and ADA beds, community garden identication and plot signs, screens for portable bathroom and trash and recycling containers and permanent fences around all or most of the perimeter with two 8 foot-wide gates. Details Category Parks Contact Person Parks Manager Useful Life 15 Years Location Harvest Park Master Plan Overview Request Owner Audra Robbins, Parks Manager Est. Start Date 01/01/2024 Est. Completion Date 12/31/2024 Department Parks and Recreation Type Other Description Creation and implementation of the Harvest Park Master Plan. Harvest Park is a 25 acre park located at 2561 Barclay. This park is reaching its effective life cycle, and many of the amenities are in poor condition. Staff worked with residents to develop a master plan for this park in 2020 and begin implementation of that plan starting in 2023. The plan will likely include a re-conguration of the ball elds, a picnic shelter, new playground, new internal trails, and additional amenities. Images Harvest Park Details Project Number PM14.020 Budget Impact Comments Equipment and facilities will require maintenance and periodic upgrades. These costs will be identied and built into the operating budget upon completion. Category Parks Contact Person Parks Manager Useful Life 15 Years Location