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Home My WebLink About2024-03-25 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 25, 2024 City Hall, Council Chambers Meeting No. 06-24 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 by Mayor Abrams. Mayor Abrams gave an update from the Purple Line engagement meeting and gave further information on the upcoming virtual open house and timeline for the project. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Marylee Abrams, Mayor Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Chonburi Lee, Councilmember Present Nikki Villavicencio, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Council Presentations: Public Works Snow Plowing City Clean-Up City Website Councilmember Cave moved to approve the agenda as amended. Seconded by Councilmember Lee Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. March 11, 2024 City Council Meeting Minutes Councilmember Lee moved to approve the March 11, 2024 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Abrams Councilmember Juenemann Councilmember Lee Councilmember Villavicencio Abstain – Councilmember Cave March 25, 2024 City Council Meeting Minutes 1 The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by councilmembers. 2. Council Presentations Public Works Snow Plowing Councilmember Lee shared he participated in a ride-a-long with snow plow driver Brent Buckley. Councilmember Lee gave plowing information and thanked the following staff for all of their hard work with snow removal: Street and Storm Division Bob Running, Brent Buckley, Doug Edge, Todd Tevlin, Jason Mlodzik, Jon Herbst, Soloman Yang, Aiden Morris-Karl, Tim Jordan, & Brent Meissner, Fleet Maintenance Steve Priem, Boon Xiong, & Matt Woehrle. Sanitary Sewer Division Dave Adams, Joe Jensen, Don Jones, & Jeff Wilber. Parks & Natural Resources Gary Hinnenkamp, David Friberg, Tamara Hays, John Naughton, Jordan Ore, & Kal Stokes City Clean-Up Councilmember Juenemann reminded residents the annual clean-up is Saturday, April 13, from 8 am – 1 pm., and gave the collection details for the event. City Website Mayor Abrams requested adding a feature to the city website to easily contact the council called “visit with Mayor and Council”. 3. Swearing-In Ceremony for Three Police Officers Public Safety Director Bierdeman addressed the council and introduced Officer Rob Anderson and Officer Emma Kral. Officer Lee Schroeder was absent. City Clerk Sindt individually administered the oaths before the pinning of their badges. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be March 25, 2024 City Council Meeting Minutes 2 held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Agenda item G3 was highlighted. Councilmember Cave moved to approve agenda items G1-G4. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 605,518.71 Checks # 120652 thru # 120689 dated 03/12/24 $ 139,309.18 Checks # 120690 thru # 120713 dated 03/19/24 $ 424,723.12 Disbursements via debits to checking account dated 03/04/24 thru 03/17/24 $ 1,169,551.01 Total Accounts Payable PAYROLL $ 706,544.19 Payroll Checks and Direct Deposits dated 03/15/24 $ 706,544.19 Total Payroll $ 1,876,095.20 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, Change Order No. 2, and Construction Contract Directive for Goodrich Park Improvements Councilmember Cave moved to approve the resolution Directing Modification of Existing Construction Contract, Change Order No.1 & No. 2, and CCD No.1 for Goodrich Park Improvements, and authorize the City Manager to sign Change Order No. 1, No. 2 and CCD No.1. March 25, 2024 City Council Meeting Minutes 3 Resolution 24-03-2295 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT, GOODRICH PARK IMPROVEMENTS, CHANGE ORDER NO. 1, NO. 2 AND CCD NO.1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Goodrich Park Improvements, and has let a construction contract pursuant, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Goodrich Park Improvements, Change Order No. 1, No. 2 and CCD No.1, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, Minnesota, that 1. The Mayor, City Manager, and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1, No. 2, and CCD No.1 which is an increase of up to $58,511.00. The revised contract amount is $465,386.00. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Purchase of Road Salt for 2024-2025 Winter Season Councilmember Cave moved to authorize the Street Superintendent to purchase de-icing salt under a State contract for the 2024-2025 winter season in an estimated amount of $62,421.00. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Ramsey County Public Works to Perform 2024 Street Striping Councilmember Cave moved to authorize Ramsey County Public Works to perform City pavement striping needs, in an amount estimated at $30,000. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. None March 25, 2024 City Council Meeting Minutes 4 I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution for a Lawful Gambling Premises Permit for White Bear Avenue Business Association at Unison Restaurant & Banquet LLC, 1800 White Bear Avenue North City Clerk Sindt gave the staff report. Kelly Ellsworth, Gambling Manager with White Bear Avenue Business Association, addressed the council and provided additional information. Councilmember Lee moved to approve the resolution for a lawful gambling premises permit for White Bear Avenue Business Association to conduct gambling activities at Unison Restaurant & Banquet LLC, 1800 White Bear Avenue North Ste A & B. Resolution 24-03-2296 LAWFUL GAMBLING PREMISES PERMIT FOR WHITE BEAR AVENUE BUSINESS ASSOCIATION AT UNISON RESTAURANT & BANQUET LLC WHEREAS, White Bear Business Association has submitted an application to the City of Maplewood requesting City approval of a Lawful Gambling Premises permit application, to be used at Unison Restaurant & Banquet LLC, 1800 White Bear Avenue North Ste A & B, Maplewood, MN; WHEREAS, local approval is required prior to the Gambling Control Board’s issuance of a premises permit; BE IT HEREBY RESOLVED, by the City Council of Maplewood, MN, that the premises permit for lawful gambling is approved for White Bear Business Association to conduct gambling activities at Unison Restaurant & Banquet LLC, 1800 White Bear Avenue North Ste A & B, Maplewood, MN. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, MN, be forwarded to the Gambling Control Board for their approval. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. 2024 Maplewood Street Improvements, City Project 23-08 a. Resolution Approving Plans and Specifications and Advertising for Bids b. Resolution Ordering Preparation of Assessment Roll Public Works Director Love gave the staff report. March 25, 2024 City Council Meeting Minutes 5 Councilmember Villavicencio moved to approve the resolution approving plans and specifications and advertising bids for the 2024 Maplewood Street Improvements, City Project 23-08. Resolution 24-03-2297 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS th WHEREAS, pursuant to a resolution of the City Council adopted January 11, 2024, fixed a date for a Council hearing on the proposed street improvements for the 2024 Maplewood Street Improvements, City Project 23-08. th AND WHEREAS, pursuant to resolution passed by the City Council on February 12, 2024, plans and specifications for the 2024 Maplewood Street Improvements, City Project 23-08, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened electronically via QuestCDN and th considered at 10:00 a.m. on the 24 day of April, 2024. Bids shall be accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and th the award of a contract, at the regular City Council meeting of May 13, 2024. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Lee moved to approve the resolution ordering preparation of assessment roll for the 2024 Maplewood Street Improvements, City Project 23-08. Resolution 24-03-2298 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the 2024 Maplewood Street Improvements, City Project 23-08. March 25, 2024 City Council Meeting Minutes 6 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:47 p.m. Andrea Sindt, City Clerk . March 25, 2024 City Council Meeting Minutes 7