HomeMy WebLinkAbout02/10/1998BOOK
AGENDA
MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
February 10, 1998
6:00 P.M.
City Council Chambers
Maplewood City Hall
1830 East County Road B
1. Call to Order
2. Roll Call
3. Approval of Minutes - November 25, 1997
4. Approval of Agenda
5. Unfinished Business
a. St. John's Hospital Landscape Plan, 1575 Beam Avenue - HealthEast, Inc.
6. Design Review
a. Multi-Use Commercial Building, East of 1255 Highway 36- Metcalf Mayflower
b. 1997 CDRB Annual Report
c. Election of CDRB Chair and Vice Chair for 1998
7. Visitor Presentations
8. Board Presentations
9. Staff Presentations
a. CDRB Volunteers for February 23 and March 9 City Council Meetings
b. Meeting Change: Cancel February 24 and Reschedule to March 3?
10. Adjourn
p:\com_dvpt\cdrb.agd
WELCOME TO THIS MEETING OF THE
COMMUNITY DESIGN REVIEW BOARD
This outline has been prepared to explain the review process of this meeting. The
review of an item usually follows this format.
1. The chairperson of the meeting will announce the item to be reviewed.
The chairperson will ask the applicant or developer of the project up to the podium
to respond to the staff's recommendation regarding the proposal. The Community
Design Review Board will then discuss the proposed project with the applicant.
The chairperson will then ask the audience if there is anyone present who wishes
to comment on the proposal.
After everyone is the audience wishing to speak has given his or her comments,
the chairperson will close the public discussion portion of the meeting.
5. The Board will then discuss the proposal. No further public comments are allowed.
6. The Board will then make its recommendations or decision.
Most decisions by the Board are final, unless appealed to the City Council. You
must notify the City staff in writing within 15 days to register an appeal.
jw\forms~_,drb,agd
Revised: 11-09-1)4
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
'1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
NOVEMBER 25, 1997
CALL TO ORDER
Chairperson Erickson called the meeting to order at 6 p.m.
I1. ROLL CALL
III.
Marvin Erickson Present
Marie Robinson Present
Ananth Shankar Present
Tim Johnson Present
Matt Ledvina Present
IV.
VI.
APPROVAL OF MINUTES
Boardmember Robinson moved approval of the minutes of October 28, 1997, as submitted.
Boardmember Johnson seconded.
The motion passed.
APPROVAL OF AGENDA
Ayes--all
Boardmember Shankar seconded.
The motion passed.
UNFINISHED BUSINESS
There was no unfinished business.
DESIGN REVIEW
A.
Ayes--all
Forest Lawn Memorial Park Addition--1800 Edgerton Street
Don Rundquist, manager of Forest Lawn, was present to discuss the proposal. Mr. Rundquist
stated that he was in agreement with the staff recommendation. He said his architect was
working on revising the building elevations to substitute the proposed metal-shingle siding
with white stucco. He said the stucco would blend in with the stone of the mausoleum and be
compatible. Secretary Ekstrand stated that he found the stucco to be a good alternative to
the metal. The board discussed the project with the applicant.
Boardmember Robinson moved the Community Design Review Board:
Bo
Approve the site and landscape plans (date-stamped October 22, 1997) for the crematory
addition at Forest Lawn Memorial Park, 1800 Edgerton Street. Approval is based on the
findings required by the code and subject to the property owner' doing the following:
Boardmember Johnson moved approval of the agenda as submitted.
Community Design Review Board -2-
Minutes of 11-25-97
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Before getting a building permit, the applicant shall:
Submit a grading, drainage, utility and erosion control plan to the city engineer for
approval before obtaining a building permit. The erosion control plan shall be
meet all ordinance requirements.
b. Revise the building elevations for staff approval substituting the metal-shingle
siding with white stucco to match the mausoleum.
3. Paint all roof-top mechanical equipment if placed on the addition. The color shall
match the building color. Screening is not required.
4. Keep the lawn and plantings around the proposed addition watered. Based on Forest
Lawn's lawn maintenance practices, there is no need for in-ground lawn irrigation.
5. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
The city receives a cash escrow or an irrevocable letter of credit for the required
work. The amount shall be 200 percent of the cost of the unfinished work. Any
unfinished landscaping shall be completed by June 1 if the building is occupied in
the winter or within six weeks of occupancy if the building is occupied in the
spring or summer.
c. The city receives an agreement that will allow the city to complete any unfinished
work.
6. All work shall follow the approved plans. The director of community development may
approve minor changes.
Boardmember Johnson seconded.
Ayes--all
The motion passed.
B. Signage as a Design Element--Discussion
Secretary Ekstrand stated that he reviewed this issue and came up with a list of pros and
cons on the subject. The cons outweighed the pros. Boardmember Ledvina stated his
concern that the CDRB should have the authority to require signage changes based on
aesthetics and better design. The board members discussed this further with some members
finding the code to be proper as it is.
Community Design Review Board
Minutes of 11-25-97
-3-
Boardmember Ledvina moved the Community Design Review Board take no action on
pursuing a code change to give them authority to review signs as a design element during
project reviews.
Boardmember Johnson seconded.
The motion passed.
VII. VISITOR PRESENTATIONS
There were no visitor presentations.
VIII. BOARD PRESENTATIONS
Ayes--all
Boardmember Robinson discussed the outcome of the November 24 city council meeting which
she attended regarding the appeal of Buck's Furniture.
Boardmember Ledvina reported on the city council meeting he attended on November 10 to
discuss the Freedom Convenience Center.
IX. STAFF PRESENTATIONS
A. CDRB Volunteers for December 8 and 22 City Council Meetings: Mr. Ledvina will attend the
December 8 meeting. Mr. Shankar will attend the December 22 meeting.
B. December 23 CDRB Meeting--Cancel Meeting Due to Holiday
C. Boardmember Ledvina reported to the board that he has applied for a seat on the planning
commission and will be interviewed by the city council on December 8.
X. ADJOURNMENT
The meeting adjourned at 7:03 p.m.
MEMORANDUM
TO:
FP,OM:
SUBJECT:
LOCATION:
DATE:
City Manager
Thomas Ekstrand, Associate Planner
Landscape Plan - St. John's Hospital Renovation/Expansion Project
1575 Beam Avenue
January 6, 1998
INTRODUCTION
Ronald Cannamore, of OSM Associates, Inc., is requesting approval of the landscape plan for
St. John's Hospital. Refer to the maps on pages 3-5 and the enclosed landscape plan
(separate attachment).
BACKGROUND
May 12, 1997: The city council approved the following for the St. John's Hospital expansion:
1. A 25-foot front setback variance for that part of the proposed parking deck that would be
closer than 30 feet to the Hazelwood Street right-of-way.
2. A 10-foot front setback variance for an open parking lot. The code requires 15 feet. This
parking lot would be five feet from the Hazelwood Street right-of-way.
3. A conditional use permit (CUP) revision for the hospital expansion.
4. Approval of site and building design plans.
July 15, 1997: The community design review board (CDP, B) approved design revisions for the
parking deck.
November 10, 1997: The city council approved a plan revision for the Medical Specialty Center
at St. John's Hospital to be a stand-alone building and not an addition to the hospital.
DISCUSSION
The proposed Plan shows seed in the large green area between the north parking lot and
Hazelwood Street. Mr. Cannamore has agreed to add sod along Hazelwood Street and on the
north side of St. John's Boulevard.
The oval-shaped green area in the middle of the circular drive is planned for sod at this time.
Mr. Cannamore has stated that HealthEast is considering this area for a fountain in the future.
The applicant is showing a future pathway on the west side of the parking deck. Staff has no
objection to this. The applicant, however, should present the final plan for this path to staff for
comment and approval prior to installation.
RECOMMENDA~!oN
Approve the landscape plan date-stamped December 17, I )97 for St. John's Hospital,
1575 Beam Avenue, subject to the property owner making [he following changes:
Revise the plan to show sod on the Hazelwood Street boulevard and on the first 20 feet of
the site. The plan shall also show sod along the north side of St. John's Boulevard. The
width of this sod strip shall be at least 30 feet.
Revise the plan to show additional Austrian Pines along the Hazelwood Street frontage to
help break up the large expanse of grass north of St. John's Boulevard. The applicant shall
submit this revision to Staff for approval.
3. The addition of a trail on the west side of the parking d,,~,k shall be subject to staff approval.
This trail shall be bituminous or concrete.
p:sec3\hospital.lan
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Site/Landscape Plan
Attachment
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2. COUN'~RY~EW
3. DULUTH CT.
4. LYDIA ST.
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LOCATION MAP
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Attachment 2
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Attachment 3
SITE I LANDSCAPE PLAN
TO:
FROM:
SUBJECT:
LOCATION:
DATE:
MEMORANDUM
City Manager
Thomas Ekstrand, Associate Planner
Design Review and Parking Reduction Authorization - Metcalf Mayflower
Multi-Tenant Building
East of 1255 E. Highway 36
February 4, 1998
INTRODUCTION
Project Description
Metcalf Mayflower Moving and Storage, at 1255 E. Highway 36, is proposing to build a 55,000
square-foot, one-story multi-tenant office/warehouse building. This new structure would be on the
Metcalf Mayflower property east of their present building. Refer to the maps on pages 7-9. The
building would be used for office, warehouse, manufacturing and retail purposes.
The front and sides of the building would be brick and rock-face concrete block. The block would
be painted a color compatible with the reddish-brown brick. (The applicant has not chosen the
paint color.) The rear of the building would be plain concrete block painted the same as the rock-
face block.
Requests
The applicant is requesting approval of:
A parking reduction authorization to have 38 fewer parking spaces than code requires. The
code requires 176 (by the best estimation of parking for this type of building) and the applicant
would provide 138. They have room to add 40 more spaces should the need arise.
2. Site, landscape and building design plans.
BACKGROUND
January 13, 1977: The city council approved plans for Metcalf Mayflower to build two additions
onto their building.
January 12, 1998: The city council granted an off-sale liquor license to Allen A Metcalf III. This
liquor license would be for a liquor store in the proposed building. The council stipulated that the
liquor license would be null and void if the future building plans are not approved by the community
design review board (CDRB) and council.
DISCUSSION
Parking-Reduction Authorization/Parking Concerns
The applicant has estimated the parking need for this building. The figures given on the site plan
are reasonable. The applicant has also shown room for 40 additional parking spaces that can be
provided if a shortage would develop. The applicant feels that the parking requirements are
excessive and that 138 spaces would suffice. Fewer parking spaces would also preserve green
space and lessen storm runoff. Staff is satisfierl with the number of parking spaces proposed.
All of the parking spaces are shown to be nine feet wide. The code permits nine-foot-wide spaces
for employee parking only. The applicant should revise the site plan to provide 9 1/2-foot-wide
spaces for visitors of the manufacturing and office areas and 10-foot-wide spaces for proposed
retail floor areas. Staff realizes that this is a "best guess" situation since tenants are not known,
except for Mr. Metcalf's proposed liquor store.
The applicant should also revise the site plan to show six handicap-parking spaces--one of which
must be handicap accessible.
Building Design and Roof-Top Equipment Screening
The proposed brick and rock-face block would be attractive on the east (front), south, north and
partial west (rea~') elevations. Staff recommends the following revisions, however. The applicant
should wrap the brick and rock-face block arour d the north end of the west elevation up to the first
angled dock wall. The plain concrete block on the west elevation should also be replaced with
rock-face block for consistency. The applicant should submit the paint color to staff for approval if it
is not known by the time of CDRB review.
The architect said that the proposed building would not have a tall parapet. The roof-mounted
equipment, therefore, would be visible. The newly revised roof-equipment screening ordinance
does not require screening. It does state, however, that the CDRB "may require modification of
architectural plans for taller parapets or modified roof designs to conceal roof-top equipment no
matter where the building is located." The code also states that "in all instances, roof-top
equipment that is visible from any public street or adjoining property shall be painted to match the
building." The CDRB should consider whether they feel a taller building parapet is needed to
screen roof-top equipment. The code does not specifically require it, but it does encourage
buildings with roof designs that help hide equipment. In any case, if the equipment is visible, it
must be painted to match the building.
Bituminous Curbs
The site plan shows bituminous curbing along the driveway going to English Street. Even though
this curbing may be temporary--dependant upon whether the future parking is added--city code
does not allow bituminous curbs. There is some existing bituminous curbing shown on the site plan
by the truck scale south of the building. Staff is not recommending that this be replaced, but all new
curbing should be concrete to meet the code.
Landscaping
The proposed landscaping is sparse. The proposed Norway Maples are spaced approximately
80 feet apart. Staff would recommend approval of the plan if the maple trees were increased to a
spacing of no more than 30 feet on center.
Billboard Removal and Business Signs
Billboard
There is an existing Naegele billboard on the property. The applicant is proposing to move it to
another location on the site. I have checked the code and there is no location that would comply
with the billboard-placement requirements without the applicant first obtaining a conditional use
permit (CUP). The spacing requirements that prevent easy relocation state that a billboard must
be: 100 feet or more from a building or on-site sign and 300 feet or more from a street intersection.
These cannot be met. The applicant should, therefore, remove the billboard before the city issues
a building permit for the proposed building or obtain a CUP from the council for a new location on
the site.
Business Signs
If the proposed building would have five or more tenants, th~ code would require that the applicant
submit a comprehensive signage plan. A sign plan is required to establish uniform signage
guidelines for all tenants to follow.
Trash Dumpster Screening
The architect has shown one trash dumpster location behind the building. He has explained,
however, that there could likely be one by each loading dock where them is no stairway.
Realistically, each tenant may want their own trash area which is convenient to their business. Staff
does not feel strongly that trash-container screening is needed for this building. The back of the
proposed building faces Metcalf Mayflower's existing building and truck storage lot. Any negative
visual impact of dumpsters would be minimal and would not justify individual screens by each dock
door. The code allows the CDRB to waive the screening requirement if they determine the trash
containers would be hidden from adjacent properties and streets.
Other Agencies
The applicant must apply for a grading permit from the Ramsey-Washington Metro Watershed
District and a driveway permit from the Minnesota Department of Transportation for the proposed
curb cut at the frontage road.
RECOMMENDATIONS
A. Approve a parking reduction authorization for the proposed Metcalf Mayflower multi-tenant
building east of 1255 E. Highway 36. This approval allows the property owner to provide 136
parking spacesw38 fewer than the code requires. This waiver is approved because:
1. The parking requirements for office/industrial buildings such as this are generally excessive.
2. Fewer parking spaces would preserve green space and lessen storm runoff.
3. The applicant has reserved space to add 40 parking spaces should the need arise.
The city may require that the property owner provide the additional spaces if a parking shortage
develops.
Approve the plans, date-stamped January 23, 1998, for the proposed multi-tenant building east
of Metcalf Mayflower, 1255 E. Highway 36, based on the findings required by the code.
Approval is subject to the following conditions:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Before getting a building permit, the applicant shall provide the following for staff approval:
a. Grading, drainage, utility and erosion control plans.
b. Revised building elevations showing:
o
(1)
Brick and rock-face concrete block wrapped around the nr'.rth end of the west
elevation up to the first angled wall to match the same treatment of the south end of
the building.
(2) Replacement of the plain concrete block on the rear of the ouilding with rock-face
block.
(3) The paint color proposed for the concrete block.
(4) A raised parapet on the top of the building perimeter to help screen roof-top
equipment.
c. A revised site plan showing:
(1)
Six handicap-parking spaces that meet ADA (Americans with Disabilities Act)
requirements. These must be spaced along the building front to serve the entire
building. One of these spaces must be van accessible.
(2)
All visitor parking spaces for the manufacturing and office areas to be 9 1/2 feet wide
and all parking spaces for retail areas to be 10 feet wide. All employee parking
spaces may be nine feet wide.
(3) Replacement of all proposed bituminous curbing with concrete curbing.
A revised landscape plan showing an increased number of Norway Maple trees at a
spacing of no more than 30 feet on center. These trees must be at least 2 1/2 inches in
caliper, balled and burlapped.
Before getting a building permit the applicant shall remove the Naegele billboard from the
site or obtain a conditional use permit for relocating it on the property.
The applicant shall obtain approval of a comprehensive sign plan before getting the first
certificate of occupancy if there would be five or more tenants in the building.
Trash containers must be kept within screening enclosures unless the containers are kept
along the back (west) side of the building.
6. The applicant shall complete the following before occupying the building:
a. Install a handicap parking sign for each handicap parking space.
b. Paint the rooftop mechanical equipment to match the building.
Co
Construct trash dumpster enclosures for any dumpsters that would not be kept behind
the building. The applicant must submit the plans for design and placement to staff for
approval.
d. Install an in-ground lawn irrigation system for all landscaped areas. The future parking
area need not be irrigated.
e. Screen or aim site lights so they do not shine into drivers eyes.
7. If any required work is not done, the city may allow temporary occupancy if'
The city determines that the work is not essential to the public health, safety or welfare.
The city receives a cash escrow or an irrevocable letter of credit for the required work.
The amount shall be 200 percent of the cost of the unfinished work. Any unfinished
landscaping shall be completed by June 1 if the building is occupied in the winter or
within six weeks of occupancy if the building is occupied in the spring or summer.
c. The city receives an agreement that will allow the city to complete any unfinished work.
All work shall follow the approved plans. The director of community development may
approve minor changes.
5
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 5.47 acres
Existing land use: Metcalf Mayflower
SURROUNDING LAND USES
North:
South:
West:
East:
Gervais Avenue and undeveloped M1 (light manufacturing) property
Highway 36, Northern Hydraulics, Oasis Market and Handy Hitch
Asphalt Driveway Company and U-haul Self Storage
English Street, Vomela Specialty Company and Truck Utilities
PLANNING
Land Use Plan designation: M1
Zoning: M1
Ordinance Requirement
Section 25-70 of the city code requires that the CDRB make the following findings to approve plans:
That the design and location of the proposed development and its relationship to neighboring,
existing or proposed developments, and traffic is such that it will not impair the desirability of
investment or occupation in the neighborhood; that it will not unreasonably interfere with the use
and enjoyment of neighboring, existing or proposed developments; and that it will not create
traffic hazards or congestion.
That the design and location of the proposed development is in keeping with the character of
the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive
development contemplated by this article and the city's comprehensive municipal plan.
That the design and location of the proposed development would provide a desirable
environment for its occupants, as well as for its neighbors, and that it is aesthetically of good
composition, materials, textures and colors.
p:sec9\metcalf, des
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Site Plan
4. Plans date-stamped January 23, 1998 (separate attachment)
Attachment 1
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MAP
Attachment 2
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Attachment 3
SITE
PLAN
9
TO:
FROM:
SUBJECT:
DATE:
MEMORANDUM
City Manager
Thomas Ekstrand, Associate Planner
'1997 Community Design Review Board Annual Report
January 6, 1998
INTRODUCTION
The city code requires that the community design review board (CDRB) prepare an annual
report for the city council. This report should include the CDRB's actions and activities during
1997 along with any recommendations for changes. I have attached the 1997 annual report for
review.
RECOMMENDATION
Approve the annual report.
p:\misscell\cdrbann.rep (6.2)
Attachment:
1997 Community Design Review Board Annual Report
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
City Manager ~
Mary Erickson, Chairman [
1997 Community Design Review Board ,Annual Report
January 5, 1998
INTRODUCTION
In 1997, the community design review board (CDRB) reviewed 53 items:
New Development Proposals 21
Expansions and Remodeling 19
Sign Reviews 2
Code Changes 3
Variances 0
Miscellaneous 8
Total 53
The following table compares the number of items reviewed from 1989-1996:
Year Number of Items Reviewed
1989 58
1990 51
1991 34
1992 42
1993 49
1994 54
1995 57
1996 31
ATTENDANCE
Board Member
Maw Erickson
Marie Robinson
Ananth Shankar
Tim Johnson
Maff Ledvina
Meetings Attended (of 15)
14
15
.12
13
10 (of 12 meetings--Matt began on March 25, 1997)
DISCUSSION
Maplewood experienced an increase in ne~, building projects in 1997. We saw many new
developments proposed and many existin,~ ones proposed for expansion. A sample of these
are: St. John's Hospital expansion, Lakes Orthodontic Clinic, the Maplewood Cancer Treatment
Center, a new building for Maplewood Toyota, LaMettry Auto Body and Collision, expansion of
the Aspen Medical Clinic, National Tire and Battery, Batteries Plus, Erickson Freedom Station
and the demolishing and reconstruction of Super America on South Century Avenue. Although
nine meetings were cancelled, the number of new projects and expansion/remodeling
proposals---40 of them--indicates a busy year at the meetings held.
In 1997, the CDRB also reviewed and recommended the revision of the roof-equipment
screening ordinance which the city council adopted' on November 10.
The CDRB is dedicated to promoting attractive development in Maplewood and will continue to
require quality building design in 1998.
p:~nisscell\cdrbann.rep (6,2)
2
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
City Manager
Thomas Ekstrand, Associate Planner
Election of Chair and Vice Chair
January 5, 1998
INTRODUCTION
The Community Design Review Board should elect a Chair and Vice Chair for 1998.
p:~miscell\cdrbelec.sav