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HomeMy WebLinkAbout06/13/2007 AGENDA MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY WEDNESDAY, June 13, 2007 7:00 P.M. CITY HALL, CITY COUNCIL CHAMBERS 1. Call to Order 2. Roll Call 3. Approval of Minutes a. April 11 , 2007 4. Approval of Agenda 5. Communications 6. Unfinished Business 7. New Business a. Review of Previous Meeting Tasks Including: . Bylaws . Comprehensive Plan-Areas of Potential Housing Deterioration Map . Survey of Other Cities-Rental-Housing Licensing Programs . Data on Multi-Housing in Maplewood . Code Enforcement Continued Discussion . Ramsey County Grant Guidelines . HRA Vacancy 8. Date of Next Meeting a. July 11, 2007 9. Adjournment DRAFT MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA WEDNESDAY, APRIL 11,2007 7:00 P.M. CITY HALL CITY COUNCIL CHAMBERS I. CALL TO ORDER Mr. Ekstrand called the meeting to order at 7:00 p.m. II. ROLL CALL Commissioner Jeffrey James Commissioner Gary Pearson Commissioner Joy Tkachuck Commissioner Beth Ulrich (secretary) Absent Present Present Present Staff Present: Dave Fisher, Building Official Tom Ekstrand, Senior Planner Michael Samuelson, Code Enforcement Officer Lisa Kroll, Recording Secretary Prior to the start of the HRA meeting Dave Fisher and Michael Samuelson introduced themselves to the HRA commission members. III. APPROVAL OF MINUTES Approval of the HRA minutes for April 11, 2006. Because the HRA minutes were a year old and Gary Pearson was the only HRA member that previously served on the HRA that was present, the minutes were approved and seconded by him because Beth Ulrich was absent during the April 11 , 2006, HRA meeting. Commissioner Pearson moved to approve the minutes. Commissioner Pearson seconded. Ayes - Pearson Abstention - Tkachuck, Ulrich The motion carried. IV. APPROVAL OF AGENDA Mr. Ekstrand requested an addition to the agenda underV. Communications, item C., to discuss Sustainable Development - Green Building - Energy Conservation. Commissioner Ulrich moved to approve the agenda as amended. Commissioner Tkachuck seconded. Ayes - Pearson, Tkachuck, Ulrich Housing and Redeveloprnent Authority -2- Minutes of 04-11-07 The motion carried. V. COMMUNICATIONS a. Introductions Dave Fisher, Maplewood Building Official Tom Ekstrand, Senior Planner Michael Samuelson, Maplewood Code Enforcement Officer The HRA has two returning members (Gary Pearson and Beth Ulrich) and two new members (Jeffrey James and Joy Tkachuck). The city is continuing to advertise for applicants to fill the vacant, fifth position on the HRA. On April 2, 2007, Michael Samuelson, Maplewood's new Code-Enforcement Officer began his work with the city. Michael will have a key role with the HRA due to his involvement with housing- maintenance issues. In fact, he may serve as staff liaison to the committee as his involvement with housing matters increases in the city. In addition to staff, Michael Samuelson and Dave Fisher, the city's Building Official, will assist the HRA. b. Update - Gladstone Redevelopment Plan Before the start of tonight's meeting Mr. Ekstrand gave the commissioners a handout for the Gladstone Redevelopment Plan. Joy Tkachuck served on the Gladstone Task Force. Mr. Ekstrand said in December 2006, the city council adopted the Gladstone Master Plan which had been under study by the city staff, consultants, advisory boards and city council for about three years. In March 2007, the city council approved the Comprehensive Land Use Plan amendment for Gladstone which sets the types of desired land use types for Gladstone as well as the allowed maximum density. The allowed maximum density is 650 units of housing. The next step is the adoption of new zoning criteria to regulate the future development in Gladstone. A workshop with the city council will take place April 23, 2007. The proposed zoning ordinance will then be presented to the planning commission prior to final submittal to the city council for action. The city staff and consultants are studying for tax-increment financing (TIF) by Dabar, Inc., the developer for the St. Paul Tourist Cabin's property. Dabar Inc. is proposing to build 180 units of senior housing. These 180 units would include 100 units of market-rate independent-living housing, 40 units of assisted-care housing and 20 units of memory-care housing. The council will hold a council/manager workshop on April 23 to consider the city's financial consultants' report regarding (TIF). The city council will then likely take action on the (TIF) proposal in late Mayor early June. c. Sustainable Development - Green Building - Energy Conservation Mr. Ekstrand had given the HRA a hand out regarding Sustainable Development - Green Building - Energy Conservation. This handout is about a meeting to be held in the Maplewood Community Center, Banquet Room from 5:30 until 8:00 p.m. Invitations will be sent out in early Housing and Redevelopment Authority -3- Minutes of 04-11-07 May. VI. UNFINISHED BUSINESS None. VII. NEW BUSINESS a. Election of Officers (Chairperson and Vice-Chairperson) Mr. Ekstrand said in the past the HRA had a Chairperson and a Secretary and Beth Ulrich was the HRA Secretary. The City Manager would like the HRA commissioners to consider voting for a Chairperson and Vice-Chairperson. Commissioner Ulrich asked if that meant eliminating the Secretary position because if that was the case there are documents that require the HRA Secretary's signature which may cause a problem. Mr. Ekstrand said that may be the case and staff is not aware of that. There may also be written bylaws that staff isn't up to date on. The Recording Secretary thought the idea of having both a Chairperson and Vice-Chairperson was to have an alternate person to chair the meeting in the event that the Chairperson was absent. Commissioner Pearson said the HRA is already at a bare quorum now since Jeffrey James is absent and there is still an opening left on the HRA. Commissioner Tkachuck said she would like to ask Commissioner Pearson and Commissioner Ulrich what they think since they had served as past commissioners on the HRA. Commissioner Pearson said he would be willing to serve as the Chairperson if Commissioner Ulrich would accept the position of Vice-Chairperson. Commissioner Ulrich said she was concerned that she could not hold two titles on the HRA if she continued to serve as the HRA Secretary. If there wouldn't be a conflict she would accept the nomination to be the Vice-Chairperson if Commissioner Pearson would accept the nomination of the Chairperson. Staff said they would check the written bylaws to see if it would be appropriate to have Commissioner Ulrich as Vice-Chairperson and still continue her duty as HRA Secretary she held in the past. Commissioner Pearson said he would accept the nomination of Chairperson. Commissioner Ulrich moved to recommend Commissioner Pearson as Chairperson. Commissioner Tkachuck seconded. Ayes - Ulrich, Tkachuck Housing and Redevelopment Authority -4- Minutes of 04-11-07 Abstention - Pearson Commissioner Pearson moved to recommend Commissioner Ulrich as Vice-Chairperson and to continue on as the Secretary. Commissioner Tkachuck seconded. Ayes - Pearson, Tkachuck Abstention - Ulrich The motion passed. b. Housing Related Code Enforcement Mr. Ekstrand turned the discussion over to Dave Fisher. Mr. Dave Fisher, Maplewood Building Official, addressed the commission. He said in an effort to educate and assist Maplewood residents and commercial property owners about the city code, the city has hired a full time code enforcement officer, Michael Samuelson will respond to building, nuisance and zoning violations generated from both citizen calls or from proactive investigation. Examples of investigation types include trash complaints, outside storage violations, parking, land use violations, housing maintenance issues and more. To report code enforcement issues there is a new number to call with concerns at 651-249-2633(CODE). Mr. Fisher asked for direction from the HRA members. Commissioner Tkachuck asked if this Code Enforcement Officer position is new to the City of Maplewood? Mr. Fisher said in the past it has been handled as part of another position and done by different people in different departments. For example, issues were first handled by Bob Wenger the Health Officer, for about 25 years or so, and he also handled code enforcement duties as assigned which were handled on a complaint basis. Then Bob Wenger retired and DuWayne Konewko was hired. Then DuWayne Konewko's job evolved into another direction. Then the fire department volunteered to help with code enforcement issues along with Butch Gervais, Fire Marshal who took over the inspections. Mr. Gervais worked with the Maplewood full-time fire fighters and paramedics as they did a sweep of the city and took care of some of the code enforcement issues. Then Molly Wellens was hired as the Health Officer who ended up working with Butch Gervais on some of the code enforcement inspections until the city hired the permanent code enforcement officer which is now Michael Samuelson. Staff is now looking for some direction from the city and the HRA commissioners regarding code enforcement issues in Maplewood. Commissioner Pearson said he and Mr. Fisher had the opportunity to speak a week or two before and he asked if Mr. Fisher was able to find any information on the previous blighted areas in Maplewood that was in the comprehensive plan? Housing and Redevelopment Authority -5- Minutes of 04-11-07 Mr. Fisher said he has the map of the blighted areas that Commissioner Pearson had shown him. Staff put the map on the overhead. He said if we start looking at blighted properties and are going to be more proactive in the field, those blighted areas are the first place he wants to start with the new Code Enforcement Officer, Michael Samuelson. The only other way the city is aware of code violations is when Maplewood residents call the city with complaints about problem situations. Commissioner Pearson said the map of blighted areas in Maplewood was around 8 to 9 years ago so it would be interesting to see if those same areas were still blighted or if those areas have improved at all. Mr. Fisher said he was not working at the City of Maplewood 9 years ago and he isn't aware where that document would be anymore because Bob Wenger handled those situations back then. The records are in many different places and you could have two or three people working on the same problem and that has been an issue in the past. Mr. Fisher introduced Michael Samuelson to speak to the commission. Mr. Michael Samuelson, Maplewood Code Enforcement Officer, introduced himself to the commissioners. He gave a brief history of his past experience. He said during the last 6 years he served as a Neighborhood Preservation Specialist which is basically a Code Enforcement Officer for the City of Brooklyn Park. Before that he worked 1 year for the City of Richfield as a Housing Improvement Loan Officer so to speak, but also worked with people on home improvement. He said he has quite an extensive background in Community Development, home improvement, crime prevention, block club organizing and things like that, basically working with communities to improve things. While working in communities we discovered the broken window concept. It means if someone had a broken window on the block and they didn't fix it, then people ask why they should fix their broken window if their neighbor down the street doesn't fix his broken window Le. the broken window theory. He said he recently visited the manufactured home park that Commissioner Gary Pearson lives in and runs and found it was very well taken care of. The problem is he visited other manufactured home parks and found some improvements need to be made. What attracted him to this Code Enforcement Officer position was the chance to work with the planning staff, building inspectors and to work with the citizens and residents to get direction regarding how to preserve the quality of life and the housing stock in Maplewood. Like Mr. Fisher mentioned, the City Manager wants to hear ideas from the HRA commission. Staff has many ideas regarding what they want to do and we want to make sure the ideas and concepts we have for the community are things everyone wants to do. He said we see your role on the HRA as a very important aspect of giving staff direction. There will be a lot of "reaction" to do something that may not have been as proactive in the past. We want to make sure the HRA is aware of what the city is up to and for the commission to tell staff their thoughts. Commissioner Tkachuck said she reviewed the minutes of the past HRA meeting of April 11, 2006, and she noticed Lorraine Fischer had made a comment about a positive situation that happened in another city. (Referencing that the City of North St. Paul had sent letters out to residents one spring to let the residents know what the city code stated. By sending those letters out there was an 85% compliance to code problems just from the letters that were sent out. Many residents don't know what the code is or that they are not following what the city ordinances are.) Commissioner Tkachuck said she hoped the city would take a positive approach when sending letters out to residents and not to use the letters in a threatening manner because people react better to a positive notification. If the information comes out as an educational piece at least for Housing and Redevelopment Authority -6- Minutes of 04-11-07 the first time, people will probably be more readily to comply with the situation and not panic and feel it's a threat from the city. Mr. Fisher said just like Commissioner Tkachuck said, people may not know what the city ordinance is and don't know they have code violations. Around 90 to 95% of the residents will comply with the code violation just from receiving a letter letting them know what the ordinance is. Mr. Fisher said the other 5 to 10% are residents the city ends up dealing with. He said those are the people the city will be spending code enforcement time and staff time with. A lot of time just having information on the website is helpful. Michael is putting together a newsletter, some brochures and going through the city's ordinance. We may change the Maplewood ordinances a bit to be similar to the surrounding communities which would be beneficial. That way if you move from one community to another the ordinances may be the same. c. Rental Housing Licensing - Review of Other Cities Mr. Fisher said he shared some information in the staff report regarding a survey on rental licensing for inspection programs in other communities from May 2006 from a group called (MAHCO) Minnesota Association of Housing Code Officials. This survey was sent to 29 cities and the results were from 16 cities. Those cities that responded included Bloomington, St. Louis Park, Brooklyn Park, Richfield, Oakdale, Robbinsdale, Plymouth, Minneapolis, Mounds View, Blaine, New Hope, North St. Paul, St. Paul, Maple Grove, Hopkins and Woodbury. There are some answers to the 13 questions that were asked in the survey that were different for the St. Paul's Rental Registration Program and their Certificate of Occupancy Program. In February 2007, the survey results showed that the City of Woodbury adopted a rental license program in 1993, and are using the International Property Maintenance Code (IMPC). The City of Oakdale adopted a Rental License program in 2002 and use the (IMPC). Little Canada has not adopted any such program. White Bear Lake has a rental license program. North St. Paul has a Certificate of Occupancy program for rental properties. The City of Roseville adopted the 2003 (IMPC) with some city amendments and are looking at a program to register all rental, one and two family dwellings. Mr. Fisher said the city is only in the discussion stage right now and want to get some direction and feedback from the HRA members. There are many different ways to look at this program. There are certificate programs where you identify the ownership of the rental program so if there is a violation you know who to contact and who to send the violation order to. There is a full Rental License program that is about granting the license to the individuals and if they violate the program the license can be taken away which is a more restrictive program. If the landlords aren't taking care of the property and the individual unit that is how the city would deal with the situation. He said he has worked in communities that the rental building has had their license taken away from the city council for having violations. There are communities that just do inspections for multi-family dwelling and other communities that just do inspections for one and two unit dwellings. It all depends on what the particular city decides to do. Commissioner Tkachuck asked if that meant Maplewood has no rental programs currently? Mr. Fisher said that's correct. Maplewood has a city ordinance in Article IV. ofthe Rental Housing Maintenance Code and the goal is to protect what is there and the stability of the property. The Housing and Redevelopment Authority -7- Minutes of 04-11-07 code has some minimum standards for maintenance to ensure people keep up the plumbing, heating, and smoke detectors for life safety issues but it's a bare minimum for standards that are out there. Commissioner Tkachuck asked if this program would involve fees being charged in order to have these inspections? Mr. Fisher said the program would be somewhat fee based. The staff member(s) would do the inspection and deal with the property owner or landlord with code violations. It's really difficult to charge enough for the inspection without getting the owner of the property angry for being charged too high of a fee. A lot of time can be put into doing these rental property inspections, especially if the properties are not maintained and have many violations. Maplewood has never had a program like this and he assumes there would be code violations in most of the apartment buildings the first time the inspector(s) would walk through the building so this could be a very large task for the code officer, especially for the very first inspection of the property. Commissioner Pearson said there's a large variation in the fee structure from city to city. Mr. Fisher said yes there is. It really depends on the level of enforcement and level of inspections each city wants to have control of. Commissioner Pearson asked over the last four to five years how have the complaints come in to the city and what department are those complaints handled by? Mr. Fisher said his experience with code enforcement has only been since June of 2006. Before that it was handled by Bob Wenger and his successors. He asked Mr. Ekstrand to speak regarding what Bob Wenger did in the past during inspections. Mr. Ekstrand said Bob Wenger was with Maplewood for over 25 plus years before he retired. Mr. Ekstrand said he also has worked with the city for over 25 years. The bulk of his background was with Bob Wenger working in code enforcement. Mr. Ekstrand said he did code enforcement inspections for zoning concerns. Bob Wenger was the Health Inspector and wasn't really the Code Enforcement Inspector but when residents would call the city regarding things such as inoperable vehicles, broken windows, and long grass and junk in yards, and just about anything that was nuisance related, Bob would react to them and write a correction letter. Most people complied with the letter from the city and the small number of people that didn't would end up going to court. Commissioner Pearson asked with the cities that were surveyed, does staff have any kind of history regarding what types of violations there were and the numbers of violations they had? Mr. Fisher asked if Commissioner Pearson was referring to rental properties? Commissioner Pearson said yes. Mr. Fisher said the city would have to poll the cities and ask for that information and they would have to share their statistical information. The City of Maplewood's records for rental property Housing and Redevelopment Authority -8- Minutes of 04-11-07 complaints are not good. He personally doesn't know how many non-homestead properties Maplewood has or how many apartment units there are in Maplewood. Commissioner Pearson said he was trying to get a feel for the length of time the city gave the property owner of the rental units to correct the problem and how long it took the property owner to comply? Commissioner Pearson said some times it's a matter of the rental property owner getting permission to access the unit to make the corrections or for the rental property owner to ask the resident of the unit to correct the violation to bring it into compliance. He asked if the city was looking at a 30, 60, or 90 day time limit to bring the violation into compliance before fines would be imposed? Mr. Fisher said that all depends on if it's a life threatening issue or not. For example, if there's a hole in a parking lot, that would not be a life threatening issue. Since June of 2006 his experience has been that the City of Maplewood had a few issues with rental property on Beebe Road. The tenants complained to the city about how the units were being maintained. Molly Wellens, the Health Officer did the inspection due to complaints about the garbage not being picked up on a regular basis and there were some broken windows, bad screens and things like that. In this case it took at least 30 days for the landlord to get things taken care. The garbage was taken care of within a week but the windows and screens took longer, so it depends on what the violation is and how long it's going to take for the landlord to take care of. Dealing with tenants rather then the owner of the building or the landlord is a whole new issue. If renters screen their tenants really well the licensing fee is lower for the building because you take better care of the property and take more responsibility with who you rent the property to. Your property tends to get less abuse, which also means less police calls and less code violations, which is a positive situation. There are no programs in Maplewood currently so these issues bring up a lot of items to discussion. Mr. Samuelson said during code inspections we tend to spend 80% of our time with 20% of our customers with code violations. The vast majority of rental property owners or investment property owners are good, outstanding citizens. People try to rent to good tenants because this is a good investment. This is true for property owners of a duplex, a four plex, and apartment complexes who want to keep their properties up so the property value continues to go up and people will want to live in these communities. It's also because they want to be good neighbors. Often times people buy these buildings and make improvements to them for their future and so they can retire and they can get the most for their money. The city wants these property owners as residents in our community as long as they are good, outstanding citizens. It's also a small number of property rental owners that are problematic and that's why we want to make sure if we choose to do this program the city will be able to deal with things effectively, if needed. Commissioner Tkachuck asked what's spurring this discussion? Is it because the cities that do the rental licensing and inspection program have less incidents or problems in their community and with run down properties and we are discussing whether or not Maplewood should do the same? Mr. Fisher said he isn't sure if those communities have less of an issue or not by having rental licensing and inspections but it certainly gives a city more control of situations and the city can Housing and Redevelopment Authority -9- Minutes of 04-11-07 help the tenants deal with an absentee property owner or a problem landlord a lot easier. Maplewood's ordinance has language in it that if things aren't right the city can ask the owner to fix things but he isn't sure where to get those statistics. Mr. Samuelson said the rental licensing and inspection program is another avenue to have just like it would be if the city did property maintenance sweeps and people have exposed siding on their homes and the home isn't protected from the elements. It's another way to systematically going through the community and keep up the quality of the rental housing stock. Mr. Samuelson said it's there as a tool to make sure that the light fixtures work, air filtration systems work properly, egress windows are in basement sleeping quarters if someone is needing extra sleeping rooms etc. and to help the health and safety of the community. It's to protect both the investment owner, the tenant and the surrounding neighbors that may live near the substandard property or a problematic tenant. So these issues are a driving force in most communities. Mr. Samuelson said when he worked in Brooklyn Park, the Code Enforcement division worked on a daily basis with the rental housing and housing inspector in both multi-family and single family homes, duplex, tri-plex, and four-plex properties. The nuisance related concerns weren't necessarily concentrated there but what the city found was that landlords tended to be very cooperative when reached, when educated what the goals of the city were. Every once in awhile they had a tenant for example, that didn't clean up after the dogs, but it made it easy for the city inspectors to get a hold of people and say if you don't clean up their act there are repercussions such as taking away their rental license, raising the rental licensing fee or in some cases even lowering the rental licensing fee for successfully taking good care of the property. Commissioner Tkachuck said one of the survey questions asked if the fee covered the program or not and only 4 out of 16 cities answered "yes" to that question. 11 cities said that the fee didn't cover the full program. In order to institute a program we would have to find out where the remainder of that fee would come from to make it cost effective. Mr. Fisher said typically that money would come out of the General Fund like everything else does for the city. The Building Inspector salaries also come out of the General Fund and it's a fee base inspection as well. Commissioner Tkachuck asked if that meant the fee wasn't meant to be a self-sustaining program? Mr. Fisher said the program is meant to be self sustaining but you don't know what you are going to get into for each rental building. In order for the City of Maplewood to do this program we would for sure have to count on hiring one inspector and one clerical staff. Then you need to arrange for work space to do the work, a city vehicle to get to the inspections, you also need telephones, computers, and supplies. The City of Maplewood would also need to know how many rental properties there are in the city and then decide what we would to charge for the service and if it would be a fee per unit or per floor etc because the fee range shown in the survey is quite a difference. One city had an education based program which was a fee for the landlords or apartment owners to get some education that the city put on to help the landlords and property owners figure out how to screen their tenants better to get the best quality renters in their buildings and then the city would give them a discount on their license fee. That is something new Housing and Redevelopment Authority -10- Minutes of 04-11-07 that he had never dealt with in the past in previous jobs but that's a good way to educate the people that rent the units out so they can hopefully have good quality tenants. Commissioner Ulrich asked if staff had discussed whether or not they want to see a rental license program go into place and if so would it be for one or two units or would it be for all units including for the higher unit count in buildings? Mr. Fisher said this is all open for discussion tonight and something the city hasn't really had a chance to discuss in the past, staff wants the HRA members to give the city some guidance regarding what we should do in Maplewood. Staff assumes we will be doing homework and we will need information to bring back to the HRA members. Commissioner Tkachuck said one thing would be to find out other communities that currently have rental licensing fees in place. If it dramatically helps the city with housing and code enforcement issues and it's cost effective to put it in place then it would be a good thing for Maplewood. Commissioner Ulrich said staff would need to know how many rental units we have in Maplewood and how many multi-family units there are. Commissioner Tkachuck said she didn't know if that information is readily available but that would be a place to start. Mr. Fisher said staff could probably get some information from Ramsey County regarding the number of non-homestead properties in Maplewood. Staff could probably get information regarding how many apartment buildings the city has and how many units there are in each ofthe buildings. In another community he worked, in as part of the licensing program the information was required by the city and was in a book listing the names and addresses of the apartment buildings in the city and the contact person's name and phone number and that would be good information to have in Maplewood anyway regardless of the fact that Maplewood mayor may not do this program. The Maplewood IT department may be working on something like that now. The Fire Department does do a life safety inspection for the apartment buildings but it's a basic inspection of areas like the common area, hallways, laundry room, and the boiler rooms. It's the goal of the Fire Department to do those types of inspections .once a year or at least every other. There are senior housing units to consider as well. Commissioner Pearson said a program like this would be more of an even handed inspection if it were done on a regular basis rather than just responding to complaints that are called into the city. He said he would like to have a listing of how many rental units and what type of units are at the property whether it's a four plex, twelve units, twenty five units or more and if the city has a history of complaints. Mr. Fisher said the history of complaints may be a little harder to get but staff can find out how many rental units we have in Maplewood. Typically a four-plex is a rental unit building but there are some four-plex townhome facilities that are owner occupied. Housing and Redevelopment Authority -11- Minutes of 04-11-07 Commissioner Pearson asked Mr. Samuelson when he was with Brooklyn Park and there were multiple units of 25 or more did he get to choose which units you were going to inspect or was that limited to the units that were vacant at the time? Mr. Samuelson said in multiple-unit buildings the City of Brooklyn Park did inspections every other year and if it was a four-story building, the second and fourth floor would be inspected during odd years and the first and third floors would be inspected during even years. In some cases, if there was no history of problems they would do more of a spot check inspection for every other unit or every third unit. As an example, a 300 unit complex with one inspector to do those inspections even if it were every other year you are talking about at least 150 units to do in a timely manner. The property maintenance personnel may need to do such things as repair the smoke detector, replace caulking around the bathtub, make sure the light switch covers are protected, repair any mold problems from moisture around a leaky window along with any safety concerns. If the inspector gives an order for repairs you also have to allow for the problem to be corrected and to have the work reinspected as well. Mr. Samuelson said if things aren't corrected in a "timely" manner there is a reinspection fee. The owners that keep up the buildings are charged a minimum fee and if you go out there once and everything is fine there are no additional fees. If you have to go out and do an inspection three to five times before it's corrected properly there are reinspection fees that need to be charged and collected. He said there are also court appearances, misdemeanor fines, county tags and things like that for non-compliant property owners. Those are also things that can happen with single family home inspections. Mr. Fisher said he was once the Housing Inspector in another community and they did inspections every other year. They also did inspections such as 25% of the units in an apartment building unless we found a lot of issues, then we would do the whole complex which demands a lot of time. They also did Section 8 inspections at the same time. The city code and the Section 8 code are a little bit different, for example the city code requires screens on windows and the Section 8 code doesn't. Commissioner Pearson asked what kind of time line is staff looking for to present something to the city council regarding this program? Mr. Fisher said we haven't even thought of making a presentation to the city council. We are only in the discussion stage and a lot more research has to be done before we could present anything to the city council. Michael Samuelson was just hired 1% weeks ago. We need to look at our property maintenance program as well. He said we would like to be consistent with the other cities. There is the (IPMC) International Property Maintenance Code and he would like to get that implemented before we present anything to the city council regarding rental licensing. Before we can do anything we need more education on the process. We may be able to get some people in from MHA to explain more from the landlord's side. Staff would also need to hear the landlord's side to see how this would affect them as well. He said both he and Michael speak from the code enforcement side of things and he said he comes from the stronger side of the code enforcement side such as fix it and get it done, especially for life safety. Housing and Redevelopment Authority -12- Minutes of 04-11-07 Commissioner Tkachuck said she this program would give the city more power and more enforceability. Mr. Fisher said the program does a couple of things, it gives you better sustainable housing stock, it maintains the buildings, it keeps the property value up, therefore, the tax base is higher so we believe there are many things we believe it does for the community. If you are the landlord and you are taking care of your property, you will have no problem with this program. However, if you are the landlord and you aren't taking care of the property, you are going to have a problem with this because the landlord or property owner is going to have to invest some money into their properties to fix them up. Maybe there is some type of loan program that the county has to help the landlords get the work done and corrected. Commissioner Tkachuck said it's good to hear staff is trying to balance both sides by making plans to do the research ahead of time. Commissioner Pearson said he wants to get a sense of how many total units Mr. Samuelson is going to be inspecting. He gets the sense that the rental properties are going to be the most time consuming. Mr. Fisher said Michael Samuelson was hired to do code enforcement for the city for things like nuisance complaints, educating the residents and trying to be proactive on things. If the city decides to go with the rental licensing program the city will have to hire more staff, there is no way we could do that with one code enforcement inspector. Mr. Fisher said once we get into property maintenance for residential properties there is also maintenance for commercial properties. Conditional Use Permit's (CUP's) are revisited every year or every other year so the city has the control of evaluating the property and bringing the property owner before the city council to continue the conditional use permit. Some commercial properties don't have conditional use permits though and then the city doesn't have that to fall back on. Commissioner Pearson said we would like to think the Truth-in-Housing inspection program is taking care of a lot of these code violations but what's happening is that the problems are going from one homeowner to the next homeowner and the problems are not getting fixed or taken care of. He would also be interested in a city like St. Louis Park who had introduced compliance requirements to maybe two or three key issues. Mr. Samuelson asked if that was for the rental licensing program? Mr. Fisher said the Truth-in-Housing program for Maplewood would only be for single family detached residential homes. Maplewood has the Truth-in-Housing program but it is a disclosure only program so you don't have to comply with the findings of the inspector. That inspection is different than the Point-of- Sale inspection. St. Louis Park has a Point-of-Sale program "with" code compliance, which means an inspector does an inspection and tells them what needs to be fixed. Then there is a follow up inspection to verify the corrections were made, if it isn't corrected, money is put into an escrow to make sure those code violations are done. Mr. Samuelson said when you put the circle around all of those things it's still neighborhood preservation. If you look at it as another tool or goal of the city to make sure that the housing Housing and Redevelopment Authority -13- Minutes of 04-11-07 stock in the city is good and safe and in the long term, affordable for the families that live here. For the residents that want to stay in Maplewood it sounds like the HRA commissioners' who are also residents, think the city should do whatever they can to preserve this great city and this is one component to help with that. We didn't touch on the component of the public safety benefits but the police department could be a resource to speak to this group regarding how they work with both code enforcement and rental licensing programs and the benefits the police department sees in these programs. Mr. Fisher asked what Commissioner Pearson wanted to do with the Truth-in-Housing program verses the Point of Sale program? He understands the differences between the two of them but he asked if Commissioner Pearson was wondering what other communities are doing? He asked if he wanted the city to explore that program? Commissioner Pearson said he doesn't want to visit the Truth-in-Housing program verses the Point-of-Sale program at this time. If staff is gathering information and have information regarding what other cities are doing with those two programs, he would be interested in viewing that. Mr. Fisher thanked Commissioner Pearson for the clarification. d. Housing Rehab - Funding Sources Mr. Fisher said he knows Ramsey County has a few different funding sources and there used to be CDBG Block Grants but you have to be at the poverty level and have a very low income level to qualify or be on social security to qualify. There are Seed Funds where the city would match funds. Those are things that Maplewood should ask about for the budget process to see if Maplewood would be able to do something like that with low interest loans that Ramsey County could help manage for Maplewood. There are people that are willing to help Maplewood set up a program but staff would need to do more research on that first. There are more programs out there that staff probably isn't even aware of. Commissioner Ulrich said the (MHFA) Minnesota Housing Finance Agency, state program, might have money as well. Mr. Samuelson said he did some research to find out what is available to citizens in Ramsey County and they are a contract community with an agency called the Housing Resource Center. The Housing Resource Center is an owned subsidiary of the Greater Metropolitan Housing Corporation or GMHC. GMHC started about 25 to 30 years in Minneapolis to build new construction for low to moderate income housing and home loan improvements. They are under contract with Ramsey County to provide to cities in Ramsey County specifically to manage the counties deferred loan program and there is an application process for that. For citizens watching this, the Housing Resource Center information can be gathered by call the Inspections, Planning and Building Operations (IPBO) department at the City of Maplewood at 651-249-2300. He said he ordered some brochures for the public. The Housing Resource Center had indicated they get quite a few calls and referrals from both social service agencies and from people looking in the phone book looking for resources from a local lending institution if they don't qualify for a regular home improvement loan. Minnesota Housing Finance Agency (MHFA) administers the fix up fund and the community-fix-up fund which both programs are available and administered through that agency. The old St. Paul Neighborhood Energy Consortium (NEC) administers the energy Housing and Redevelopment Authority -14- Minutes of 04-11-07 improvement loans for insulation, home energy audits, some window funds and are involved with new furnace and home improvement weatherization programs. You could also do that with the fix up funds through Minnesota Housing Finance Agency (MHFA) throughout the Twin Cities. Several cities have special contracts with the Housing Resource Center where a revolving loan fund can be set up with seed money put into a fund and those funds plus some administration buy in from the city would be given to the housing resource center and they would administer those funds and those would only go to Maplewood residents that would qualify for a certain amount. The idea of the revolving fund is when those people repay that loan the money goes back into the fund and another family a few years down the line can use those funds and the money keeps coming back to the community. That way homes can be improved and other people can help get those improvements done as well. Those are all avenues that the city will be looking at and bringing back to the HRA commissioners. Maplewood doesn't have a contract that would do this right now but Ramsey County has programs that provide assistance for people. Commissioner Pearson said he's sure the commissioners would appreciate seeing the qualifying guidelines and any other information you can provide. Commissioner Ulrich said the HRA would also like to get a schedule of the fees that is charged for administering those types of programs? Mr. Samuelson asked the commissioners if they like what they are hearing and do they want the staff to continue researching more and bringing information back to the HRA? HRA commissioners all said yes. Mr. Fisher said Michael has been with the city 1 % weeks and he is very new. He was a good hire and he brings in a lot of knowledge to the city and that's why we hired him. It's all positive and we will see more things coming in the future but much of this is education and communication for everybody. Many people move into a city and don't have any idea what the city ordinance is. Commissioner Ulrich asked about the HRA commissioner vacancy, do we have any applications to fill that opening? Mr. Fisher said the city has been advertising the openings on the boards and commissions. If someone on the HRA knows someone that would be a good candidate to serve on the HRA please let them know they should call the City Manager's office for an application. Mr. Samuelson said more information can be found on the city's website at www.cLmaplewood.mn.us or you could call the City of Maplewood. Commissioner Pearson asked where Commissioner Jeffrey James was this evening. The recording secretary said Mr. James was absent due to business trip. e. Discussion - Possible Direction for Code Enforcement and Housing Matters (There was various discussions regarding the code enforcement and housing matters between staff and the commissioners during the meeting.) Housing and Redevelopment Authority -15- Minutes of 04-11-07 VIII. DATE OF NEXT MEETING The tentative date for the next HRA meeting is scheduled for May 9,2007. The HRA commission may meet more frequently then they had in the past. Staff wasn't sure if information would be ready in time to meet on May 9,2007. (Updated information from staff is that the HRA meeting for May 9, 2007, is cancelled and rescheduled for Wednesday, June 13, 2007.) IX. ADJOURNMENT The meeting was adjourned at 8:12 p.m. MEMORANDUM TO: FROM: SUBJECT: DATE: City Manager Tom Ekstrand, Senior Planner Rental-Housing Q&A Follow-up June 6, 2007 INTRODUCTION At the April 11 , 2007 HRA meeting, the committee discussed various matters and requested staff for some information to be reviewed at the next meeting. The following are the issues identified: 1. While selecting a chair and vice-chair for the committee, Commissioner Ulrich asked if she can hold the position of "secretary," as she currently does, if she accepts the position of "vice chairperson?" Would there be a conflict if she held the secretary and vice-chair positions? Staff should check the bylaws. Staff sees no conflict in duties between the secretary and vice-chairperson (the bylaws are enclosed). There, in fact, seems to be no strong reason for the position of secretary with the HRA. Staff recommends amending the bylaws to update them. 2. How was the data in the comprehensive plan regarding "Areas of Potential Housing Deterioration" derived? This data was compiled by staff by observation alone. These were areas in 2002 that staff felt were potentially and possibly struggling with some diminishing housing quality. 3. Staff should take a poll of other cities for their rental-property violation occurrences. Also, what communities have rental licensing programs? What are their fees for this? Do they find that this program is useful? Does it dramatically help them with code enforcement? Staff polled the surrounding communities with these and other questions. Refer to the attached data. 4. How many multi-family units do we have in Maplewood? How many are rentals? Staff updated our list of multi-family units for review by the HRA. There are 4,711 multi-family units in Maplewood-3,309 are rentals and 1,402 are owner occupied. Refer to the attachment. 5. How many total units will the code enforcement officer, Michael Samuelson, be inspecting? The city would be inspecting all of the rental single dwellings that we have knowledge of and all of the apartment buildings. Likely, we would only inspect a percentage of the individual apartments in a building, not every one. This will be determined later. 6. What are the guidelines for qualifying for Ramsey County loans or grants? Refer to the attached data from Ramsey County's web site regarding First-Home Buyer Assistance and Suburban Weatherization & Rehabilitation Programs. 7. What is the status of filling the last HRA position? Staff has checked with the city manager's office and currently we are still seeking to fill this spot by notices on the city's web page and in the paper. At present, there are no new applicants. DISCUSSION Please review this data for discussion at the upcoming June 13 meeting. p:HRAlrental housing Q&A followup Attachments: 1. Survey of Surrounding Municipalities 2. Areas of Potential Housing Deterioration Map 3. April 11 , 2007 HRA Minutes 4. HRA Bylaws 5. Ramsey County Loan Criteria 2 Attachment 1 SURVEY OF SURROUNDING MUNICIPALITIES REGARDING MAINTAINING HOUSING QUALITY June 4, 2007 In this survey, staff asked the following questions: 1. Does your city have a rental-housing licensing requirement? 2. Does this licensing program results in catching a significant number of violations? 3. How many per year (ballpark estimate)? 4. What are examples of these violations? 5. Do you find this program beneficial? 6. Does your city charge a licensing fee? 7. If you do, what is this fee? 8. Does a fee dramatically help your city with improving housing stock and code enforcement? 9. Do you have a requirement for "point-of-sale" inspections and ''truth-in-housinq" inspections? Roseville: After interviewing an HRA staff member for the city of Roseville I was informed that the city has no rental-housing licensing requirement and therefore questions 2-9 were non-applicable. White Bear Lake: 1) The city of White Bear Lake has a rental-housing licensing requirement. 2) Staff interviewed felt that the program does not catch as many violations as they would like. 3) He indicated that last year they processed about 900 violations. 4) Some of the most common violations included refuse, inoperable vehicles, and not passing inspection. 5) Staff felt program was very beneficial. 6-7) Licensing fees are a $35 base fee with every unit being an additional $5. 8) Staff felt that as the program matures in the next few years that it will definitely help the city with improving housing stock as well as code enforcement. 9) The city of White Bear Lake does not have a requirement for "point-of-sale" inspections or "truth-in-housing" inspections. NOTE: The city only requires rental-housing licensing for rentals with 3 or more units at this time but would like to eventually require licensing from all rentals less than 3 units. The fee is not annual but rather every 2 years. North Saint Paul: 1) Staff indicated that the city has a rental-housing license requirement. North Saint Paul began the program 2 years ago. 2) Staff felt that the program was successful in catching a significant number of violations. 3) Staff that was interviewed was not sure of the ball park number of violations that they process in a year. 4) Of the violations that he had reviewed, he indicated that the most common violation was heating or boiler systems being unsafe therefore creating hazardous living conditions. 5) Staff interviewed felt that the program was very beneficial and that it forces landlords to make improvements that they would probably not do if they were not required to. 6-7) The city has a fairly complex system of fees for housing licensing. In general the fee is $13 per unit with a bi-annual inspection. The max fee is $533. The 3 city also gives a discount of 25% to landlords whose buildings have no violations found. 8) Staff feels that the annual fee does a good job of funding the program making it less of a burden on the city and the taxpayers. 9) The city does not require "point-of-sale" inspections or "truth-in-housing" inspections. NOTE: In North St Paul the inspections are all done by the fire department. Oakdale: 1) The city of Oakdale Minnesota has a rental-housing licensing requirement. 2) Staff felt that the program does result in catching a fairly large amount of violations. 3) According to staff the city processed approx. 350 violations annually. 4) The most common violation in the city is renting without a license. 5) Staff feels that the program is definitely beneficial. 6-7) The city of Oakdale does charge an annual licensing fee of $50. 8) Felt that the fee helps the city in that it improves the housing stock and code enforcement. 9) The city does not have requirements for "point-of-sale" inspections or "truth-in-housing" inspections. NOTE: Staff felt that the major issue with getting the program established is locating all of the rental housing in the city and getting it entered into the system. She stated that they find out about properties that are renting out, that no city staff knew about on a fairly regular basis. Newport: 1) Staff indicated that the city does have a rental-housing licensing requirement. 2) Staff interviewed felt that the licensing program did not yet result in catching a significant number of violations but that the ordinance was just adopted in late 2005 and that the city began inspecting the rental housing stock at the end of last year. 3) So far the program has only resulted in finding 2 violations, both of which buildings were owned by the same person. 4) Those 2 violations noted above were because one building did not pass inspection. 5) Staff felt that the program is very beneficial in many aspects but stated that one of the most beneficial aspects is from law enforcement. If police are called to a residence too many times they are able to pull the license. 6) Newport does charge a licensing fee. 7) Yearly flat fee of $40 a building and $12 per unit. 8) Staff indicated that the program needed more time to "kick-in" but feels that from what he has seen so far it will drastically improve both the housing stock as well as code enforcement. 9) The city of Newport does not have a "point-of-sale" inspection or a "truth-in-sale" inspection. Woodbury: 1) The city of Woodbury has a rental-housing licensing requirement for dwellings with three or more units. 2) Staff felt that they catch a fairly significant amount of violations. Staff estimated that they catch about 1,000 violations every other year. 4) Staff interviewed felt that the most common violations were exit lights being out, fire doors not closing, siding problems, and windows being damaged. 5) Staff believes that the program is fairly beneficial and feels like it is a good thing to have in place. 6-7) The licensing fee in Woodbury varies dependant upon the landlords involvement with the cities STAR program (Safer Tenant & Rental) which is run by the Woodbury police department. The fee is $12 per unit if the landlord does not participate in the program and down to $3 per unit if the landlord does participate in the program. 8) The staff interviewed feels that the fee does not dramatically help the city with improving housing stock and code enforcement, but he does feel that the program is good for making landlords improve things that they might have overlooked. 9) The city of Woodbury 4 does not have a requirement for "point-of-sale" inspections or "truth-in-housing" inspections. NOTE: The city of Woodbury does not require annual inspections, rather they inspect every two years. The city also does not inspect the actual living areas; they only inspect the commons areas and exteriors. Staff feels that because the majority of the rental stock in Woodbury is newer that the program will really start to take off as the buildings age. 5 Vad . H . h<s Attachment 2 C T..J--.-"". ~i;_: ~-ie ~ - . --I .,,-- , '- -- . ... =---::: .- ......~ ,_ -_ _-._,--1 ! rl _--.:,'::: 1 H.,~"_' - . ----I ...-.. ;j _. ~ L' .~. - . <. ;~~ ~~~~-! Little Canada ~ _c:: -1 -r ~ i: . __ ~. North St. Paul ~ ~__~.~J: ~~~~l St. Paul I rL~ 0::; . " '-..- ;", ~--;~'-i] k-5?b8 fr~~., ",. ---- 1 ~lL.~~-A l V ~'- _' 1 .___ ._ _i j- -~:::::.-==--l i ,I ! _____ __ m ~ I _1 I 1 r - I . . i .------.----~ I t=-=~-- - 1 i f ..:c j ~ 1 4~ "'[--- J- ~;l- - -.---:-..--- ! tii::'--- .- - --- J _ t f - ~t __._.. FIGURE 20 ~ MAPLEWOOD Together We C"" !~,'> .=~. - ",- St. Pau Areas of Potential Housing Deterioration Stream Water Roads /\I Interstate /""\/ Highway Street ~=.....~ L~~ City Urn its o Area of Interest 0.5 o 0.5 1 1.5 Miles January,'Ol This map is for planning purposes only and should not be used where precise measurement is required. 66 N + ""_"" "~''''''''''''''r.",,,,'''''-~'~C-.. Newport Attachment 3 r~SOLUTlON NO. 1. BS IT R::,soL\lI0 BY TiE CCt..i:.\rr:SSIO~ICRS OF THE }jCXjS~G J0m RillE\i2:!J.J?~;D:;r AUTl-:O:;U'Yl OF !,!:~L.S'iCX:D, Hn~QSOJ:'A. That t.1-:-3 HOUSLT1g ard :R...'"1.ievelop!'2Tlt j:~trtl"~rity of 1.L"\ple.~vcd., ~.1i!l.lle=-::)ta, b2 f ard.. it h2Teby is, o:rga11iz8:i pursua:."1t to th~ }.:1un.icip=..l Housing ard t Redeve~ofi":',ent Iaw of tl;!ll'"l2s:)'~a, ar3 is nO'd autJ1-;:,rize:1 to transact busLle5s mr:1 exe::::cise its p:r:le::S i..""l its are-=\. of opr=ratio:1 as defi.ned in said 1m.". }~.fter dis.:.:ussion 0:;: t..'1'2 re301ut2.on, Carmissio!1er GlaJ"er 1!P'"va:J the.t said resoJ.u:t.io:l be fin.::lly adoptsd as intrc.x3.UCe:1 am read. Tne lrotion ,';as seconded by Ccm:nissioner Nemitz. T'ne. question reing p'..lt uEOn 1:..1-1.= fir.3.l adoption of said resolu.tion, t11e roll ".;as cc..l11,.;itl1 the following results: Yeas: all Nays: none Tn=. Cl">..a...L..-m3Il declarEd such IT:otion carried a..'1.d t..'l1e rerolution finally a.:iopte:i. T'ne follO':li..TJ.g resolution vias t:.'1e..'"1 intro:luced by Ccmnissio.-!er Glover, read .LT'l full by the Secretal.-y aId considered by the AutI-.:Jrity: RESOLUI'ION NO.2. BE IT P3SCJLv::t:::D BY 'l~-IE CO:.~!ISSIajEPS O=:!' TIE HOUSING: .1l':'ID REDE\7EI..oP;'!Ei-IT Alh'dORITY OF ~.i'lYJ.....E;\o'x), r,ffi.:Jl.JE.5C'JTIl.: That the fOllo:,ving byla\vs J:e. a"-c1 tb..ey hereby e.re', adopted. arii approved as al.d for tl1e byla'.vs of t.f'o..e HO'<..lsL'Jg w.d :Redeveloft!\9.:.'lt ].I.llthority of B=.plei-';:oo:l, Hinnesota : BYIRJ';:;S Q.7 T"dE EOUSn.;3 A.1\ID RillE"VELOPl.~;T AU:fEORITY 0.'7 .t<i:.~...pm';:c:x:}:) I 1\.IIt-R'2S01:A. N ~\ A.."C(['ICLE I - TFIE }J'.U:r:::>?.ITY '.' Section 1. Na-ne of Aut.'h...:;)rity. T:r..e I12111: of the Authority sball be the "BOUS1.....'Jg a.id Redevelo;e:nnt Authority of 11aplev-.u::::XJ., )'li..rmesota." .se:::tiO:l 2. Seal of Auth:;)ritv. The seal of t..rw. P.>.lthority sh:ill be in &..e fo=m of a circle \'lit:.'-l t.'l-}e symtol of a H3,ple L33f in the ce..."1ter an:l slB.ll bear tP2 T"..ame of ~che }l...utl}.':)rity ar3 the year of its o:;::ga..-!ization. SS-:::tiOil 3. Office of J:..llb,'-Drity. The offices of cre }u!t..~ority s:~l b'2 at ths Ci~y Hall i..'1 t.:.'1e City of l\E.poJ\....c-v:J., State of ;:'linnesota, bU.t t'1e Authority !!l3.}' }-"old its meetil1gs at such ot...~ place or places as it rray designate by resolution. .r~'t:{TICIE II .- O:?E'ICERS Section l~ Officers. The officers of th2 .?utlurity shall be a Cp.a.irrn~l.rlf a Vice-C.V-D..ln:l..1l., aril. a Ser..xetar}'. Sec:tion 2. Ci13.i..J::rr0..'1.. The Chai.1J\'aJ1 5p..."'1.11 preside. at- ..:...1] ITl~IL1.nss of t."i2 Aut,.'.;.:)rity. Except: as ot:h~.rHise a,-<thorize::1 by res:.'-mUon of the. l'-.utl:.ority, t..'r)e Chait-rr3ll shall sign all contracts, deeds and other i....lst:n.::7ents rr.::!.de by t1~ .F-.'J.th0rity. At each fi'-..22ti.T1g t.~ Chair.irla....l1 shall sul:mit sush recc:::rrri'.a..-ilatio~ and irlfom.atioil as he. my consiC!.er p::-oty='-I conce..:...""1'1.Ll1g 'b.'1e bu.sL."1ess, affairs a.:.1Cl ?=Jlicies 0:: the Aut.~:Jrity. S'E.Gtion 3. Vice-Gh-'=l.irrra."1. T:n,= Vice-ChaL.-wan sl->.al1 p=-..xform the duties of the cha.Lrm:::...."1 in t.'i1e abSE:.:"1ce or incapacity of the. Cha..iJ:::.'!'3Il i arrl in case. of 'b."1e resignatia.T'l or deat.1. of the Ch:lil:::ira"1r tl-o.e Vice-C::I'13.i..:r::::rra..T1 s'b.3.l1 p:>...rforrn such duties as are m:uJOse:i on the Cl-.ahrr2...1'J. lliltil .such tine as the li.ut.'!J.ority sh3.ll select a ne'.v Chai..J:::;ra..T). Section 4. Sect"etary. The SecretarJ shall p-2rforrn t..'l1e duties of a Secreta-ry for the Ji..lltb.ority and in t.l1e absence of the Chairrnan a.>rl Vice-C.iE.i.J:rr'an, sh3.l1 p2.rfom t:.'te duty of Ch..3irrP.an of any meeting. Section 5. p..ddition:D. Duties. Tne officers of t'l1e AuthC1rity s1"1.3l1 perform such ot..'1er duties ar.-rl functiODS as nay ';:~u.,( ~dme to time be re':jUirErl by t..l1e Aut.'r.lo::ity or the bylaws or rules aril regulations of ~ Aut.i-:.m:-ity. Se:;.tion 6. Election or JI...ppointt.ent. The.d:'...ai.rm3....l'l, Vice-ci"'.aiJ::rrE...'1. arii Secreta-ry shall ba e1ectcl at t.'le aTh'1ual meeting of the. AuthC1rity iran &wng t.'l1e 'Ccmnissio.,1&S of the Aut...'i1ority a..'1d s::all hold office for one year or u.T'ltil their successors are electe::1 and srualifie:i~ llI1 Exe:utiva Director may l:e apfOLT'lted by the Au:tp.:Jrity. A..."1y person appoL11.ted to fill t.1-e office of E.~:e::.;utive Dire::tor, or any vaca.'1cy thereLT'lr 'shal1 have such ter..n as t.i-;.~ Aut.:.';:J:;:-i'cy fixes, rot no carmissioner of tr..e F..uthC1rity shall be eligible to this office. Se.....--tion 7. Vaca:'lcies. Should the office or ~.a:."1r Vice-chaL."'1TB..'l1 or Se:::re.tar.i 'beca:ne vaca"l.t, t..'rte ]>:.uthority 5p:::>11 elect a successor frcrn its TI'znb:>..x- ship at W...9: ne..-...:t regular m2a.ting, ar>..d. such ele::tiDn s:r>.all b2 for t..'i1e tL'1ex:;?ired te....."'1Tl of said office. \'iheZ'l t..~e office of Executive Director k""'Cane:s V3.CcJ1t, t..rle Aut..:'1':lrity Ti:aj:' Cl.p;;o:L"'1::' Cl Sl.lcce.sso:::-, as afor:::l2aid. Section 8. A:l:5.itio:1::'!.1 .?ers:::~-..ci. 'I~1e. Cli..Ttn.orit".f IT'.2.y fran t:i.c.e to tir;"e EIT?lo.y Such p:?.--:,s:)r.nel as i. t des:[I..5 n-:::essar.-:z' to exercise its FC'iiBrS 1 d'L1ties cL"1d fUr'.ctions t.\s prescri;~;j by the l'.tLll.1icifXil Housir:g aln &""'developu9-T"lt r.......1d of Hiru,esot3. Zl9pli-:able .t."l~eto. The selectio~. arrl c~nsation of such p:-rso;mel (ii1cluding 2..:.'iY E:.;:ecutive Director) sp_9.l.1 be dete...-m:Lled by th':!. J..JJtJ::-:)rity su.:.,je-.::t to the lCi\-JS of t.;.";:: State ,.C 1.1;~111~::38ta. r.:;,:;:l'ICLE III - :'SSI'D~GS Section L Annual ~.5:."le:ti:;-:.g. The 2..:.II1U.:ll meeting of t.'l1e Aut.':::Jrity sh..8 b2 h2ld on t.:.~~ 2nd 'Iuesday of !,kch a~ 7: 30 ?m. at th~ re:r..l1ar rneetL-f:f place of t..i1e .;'ut.'I:,:Jrity. Section 2. Reg'.:lar !-1;etir:gs. 1.bnt.ruy ITleetings srell b2: held \'iit..r.out notice at ti)e regtllar :i7lC-etL"1g place of tl-:e ]1,UtJ::ority on t.n.e 2..T1d 'I\1es:.1ay of each rront.'1 at 7:30 olclo::k p.m. u.lless the S3..-r\e sh.3.l1 be. a legal p..:llida.yt in \<7ro.ch eve..T).t said meeting srell re rescheduled. Section 3. Special1eet.i..'lgs. Sp...'=>Cial meetings of the Aut..'1arity rey re called by t.~e Cp..aiIrraTl, or biO rne:r11:P-IS of the .Authori~y for t."r)e p.rrpose of tra.:."1sacting any busi..T'1ess designated in tl1e call. Th=> call for a spc-cial meetLT1g my be d.:.l ivere::l at a.'"lY time prior to the 0..1"\19. of the proposed :meeting to each mewJ2'r of the Aut.1)orit:y or my be rre.iled to tbe b.lsLl1ess or h:rn.e address of each ~..r of the Allt.i-Iority at least 1:hD (2) days prior to tr.:e date of S'.1C~ special rreeti..ry;. At such spr-=:eial !r::2.eti..Tlg no business sl1..all 1:>= considered other W...3J.'J. as desigT'.3.:ted iJl t.1re calli D.1t if all of t.'l-J.e TIL..=nbers of t.'1a AutJ.-....:>rity are present at a sp:2Cial Ii123t.i.T1g, 2J."1Y fu-rl all business rray l:e traT1saCte4 at suc::h 5::'lJ8Cial meeting. Section 4:. Q:.loru.--n. T:'1e po',.;ers of t'he Authorit-y' shall be veste:1 in the Ca:rri1issioners thereof in office from ti.l!e to ti.:T:.e. Tf'1.ree Ccm;rissioners shall ronst::J:t.ute a quorum for the ptL-rpose of comuctLTlg its business ard exercising its ~CM~S an:::l.~;Eor all other ?..trp:)ses, but a smaller n1..Ei1b=>-I rray adjoUl'TI fran time to t.ime. tLTltil a quorum is obt..=tine:d. Wne.r."1 a quorum is in atte...-:dance, action I:t3.y be ~l.ken by the p.ut..l-..0rity ur:on a vote of a majority of the O:rrrni.ssioners prese.nt. Section 5. O::"de.r of 3"llsiness. At t:.';e regular meeti.!'gs of tP.e Aut."1orit;y w.e follO'.dng sl>..all be the order of t<JsLTless: 1. Hall call. 2. Re.c>ilL'1g and. a:?praval of t..~e a""lutes of the .previous In.2:eti...'1g 3. Approval of age.:.;e,a. 4 ~ Bills ar.3. c::::rrrrll!.:..ucations ~ 5. P.efX)rts of Camttees. 6. Unfirushs:l business. 7. Nei'] bJ.siness 8. CcnmSSi0:12:C prese.rrtation 9. .n..d,joU!..7!.:l'E.J."'1t. J'Ill res.:>lutions sr..all 1:e in i'i.Citing aDd sh3.11 b2 copied :Li t.'r8 journal of t...~e. proce=3i:.-:gs of t.~e ~ti.tO:rity. Szction 6. E.:."L'1.J.'l.er of Vo~n':L' z"2 voting on all qu.2StiO::lS ccni.:.'"1g 1:Bfore t.h.e ;'.ut.'r!.ority 5':23.11 1::..e by roll calli and th-=. ye.as and nays shall be entered upon t.l1e minutes of such ,nee:ti...l1g. Section 7. Rules to gO"ve....rn meet:L.l1gs. Ro}:;ert IS Rules of Order shall govern. l>.RTICLE "N - .:r....::1f::ND.:.1E:t'T.rS.: A-nen.&r:a.l1t.5 to Bylav-ls. The bylEi\vs of -t.he Authority shall be am=r.ded oP~y \vit.l1. the appro-val of at least three of t..'"1e TIL..:::rnb2rs of the A1..rthority at a regular or a sp2Cia1 meeti..'l1g. l'..fter cliSC:u.ssion of t.'he resolution/ O::mnission~ Glover ili':JV=d t.~t saU resolutio:1 J:;e fiP.ally ado?te:3. as i.Trtorduce:1. afl.d read. T:1.e rrotion ,.;as se:::o:"1..4.e:l by Ccmnissioner N:="'!ri.tz. ~...e question b:::dng p.lt upon t.'l1e fin.u adoption of s...=tid resolution, the roll 'i"12.S called ".d:t..'l-t the fo110'.vi."1g resJlt: Yeas: aU Nays: none The ChaiI::rra..l1 declare:i SlJcn motion ca.rried 8..i.--rl the resol'..1tio:l finally adO?tGd ~ A corporate seal, in t..'f1e fm:m of a circle and ",1i:t..'l1 the syrtibJl of a 1v~91e IP...af. in t.b.E:: ce.:"1ter and }::}=>.2lring t.,e name of t.."r1e "HousL"1g ar-...:J. Re:::1evelofITlent p...uthority of N.aplewD<X1, ~linne:sotan a.T1d contai..-ri.ng the year of its organization/ \-."as thaT], sub:nitted to t.'l1;2 rneeti.l1g. T'ne folloiving resolution was then intr05.uced by Ccmnissioner Nsnitz, read :in full by the Secretar.i, atrl considered by th.::: Authari t.y: RES(JUJ'l~Oi.\j 1:;0. 3 ~ BE IT I85~:'v"ED BY Tl-B Ca,;:'lISSIO:-ER3 OF Z.n ~IC0SDX;' F':'8 PJ.::;:H;;-v:::r:p?~.r+.'~'JT AL)"T:..f.OItITX OF 1;{""!P"""L2J>l..::oD/ H1?TI.'IESOTI'-..: 'l'h..'l:.t ti".e. seal sub:ritte:::J. to tl>.is mee.ti.llg is he:=cby a::1opte:..i. as t.l1.e o::::>.:>J of this FJ.rtrDrity and. t..'"le Se.::retary of t..ills l:.1J.tl>..orit'j" is hereby a'.lt:.nrize::.l a'1d directed to imprLit !::..;.1id sc'?l on t1:.e ITl.?.rgin DE t]-,e :;l~:,..:;,t.es op~site t..."i::: r'::,::01ud.ol'J.. .Afte.:;: discussion of t.:':.e resolution, Cc.:wissio;:;~ Nenitz l'ove.:i tb...."l.t S2.i::l resolution b3: finally adopted as icltto:1u:;c:1 an.,j re3.d.. Th8 !'btio~ \\"35 se.::o::-dB:1 by O:l:.:U5sio.:1.& Ju.,":'2l.". 7he q1..l~:S't.iO:1 b=..:in~l pi.l't up:i:'J. 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N"'::;: LLN::;: ...-z{OQ.. ~ ::;: ~ "' " c "' "E " " E E " 1:: 0 "' " 0 ro .c " E " a. e E = " "0 " " 0 ro ro " Z 0 " 0 .c Z ~ '" 0 e ro "0 '0 ~ Dl I- " >< E ii: "0 "0 " 'c 0 C. " "' N " E l- e e e E e 0 " c. " :t: 0 0 ~ 0 15 ro E 0 () () I- () ::;: W (!) e .2 '" 0 Q N '" " ,;, " rJl ~ '" ~ 'c ::J "iii 15 I- !!l 'c ::J "0 " '0. !!l B 'c u ::>0 :8ffi ai ~ 0::0 O>N 00 "''' "'~ ~ ~ !:;: Ramsey County CP-CED Page 1 of2 Attachment 5 Home Site Nap Contact Us Sea rch Other Subjects Choose text size: A I A I A Ramsey County Home Funding Opportunities e-Subscribe Departments Ramsey County provides funding for programs providing direct assistance to suburban Ramsey County consumers as well as other types of funding available to suburban communities, developers and other organizations. Contact Directory CI Home Page About Us Consumer programs for residents of suburban Ramsey County include home purchase assistance as well as housino rehabilitation and weatherization. What's New HRA Partnerships Funding Applications Ramsey County also administers competitive funding award programs for units of local government, non profit organizations, businesses and developers. These include Community Development Biock Grant (CDBG), Housing Investment Partnership Act (HOME), and the Ramsey County Environmentai Response Fund (ERF). Consumer Programs Fair Housing Useful Links Free Adobe PDF Reader phone: 651-266-8000 Buildjno Locations Text Only: On Off I Site Index I Policies t\ Practices I Contact Us I Home htlp:/ /www.co.ramsey.mn.us/cp/ced/fundingopportunities.htm 6/4/2007 Ramsey County CP-CED Page 1 of2 Home Site Map Contact Us Search Other Subjects Clloose text size: A I A I A Contact Directory FirstHOME Buyer Assistance Program Ramsey County Home e-Subscribe Ramsey County is pleased to offer the FirstHOME Buyer Assistance Program available through local financial institutions. The program is designed to help first-tlme home buyers purchase homes more affordably by providing deferred loans that can be used for downpayment assistance, closing costs, and health/safety/code improvements. Eligible buyers may qualify for up to $20,000 with 0% interest to help bring their monthly housing costs down to 30% of income. The principal-only subordinate mortgage must be repaid when the property is sold. Departments CI Home Page About Us What's New Consumer Programs HRA Partnerships Funding Applications FirstHOME helped this buyer purchase an existing town home in Maplewood Fair Housing Useful Links Free Adobe PDF Reader Phone: 651-266-8000 Buildina Locations Eligibility Requirements: Income. Annual gross income cannot exceed the maximum income limitation allowed by the Ramsey County Housing and Redevelopment Authority. The limit is based on 80% of the Minneapolis/St. Paul median income by household size. As of March 2007, the limit for a single individual is $41,700; for two, $47,700; for three, $53,650 and for four, $59,600. Employment. At least one household member must be employed in Ramsey County, including the City of Saint Paul. Buyers should be able to show they have three (3) years of uninterrupted work history. Property Requirements. The property must be the buyer/borrower(s)' principal place of residence. It must be located in suburban Ramsey http://www.co.ramsey.mn.us/cp/cedlHomebuyer.htm 6/4/2007 Ramsey County CP-CED Page 2 of2 County (the City of Saint Paul is excluded). Eligible properties include single family homes, condominiums! and townhouses. Both existing homes and new construction are eligible. Property must meet Section 8 Housing Quality Standards and local codes. The maximum purchase price is $200,000 for multi-family attached condominiums and townhouses and for single family detached homes. Mortgage Qualification. Borrowers should be able to qualify for a VA, FHA, or Fannie Mae approved conventional mortgage as determined by the participating private lender or must meet the requirements of locally approved initiatives designed to meet affordable housing needs in suburban Ramsey County. The mortgage must be at market rates and terms. Buyers are expected to invest a minimum of $2000 In the purchase transaction. Homebuyer Training. Buyers must successfully complete an approved homebuyer training program prior to closing the loan. For classes in the metro area, go to www.hocmn.Q[g. Contact your bank, credit union or mortgage company if you would like to take advantage of the Ramsey County FirstHOME Buyer Assistance Program. Text Only: On Off I Site rnde>: I Policies St Practices I Contact Us I HomE http://www.co.ramsey.mn.us/cp/ced/Homebuyer.htm 6/412007 Ramsey County CP-CED Page 1 of2 Home Site Map Contact Us Search Other Subjects Clloose text size: A I A I A Contact Directory Suburban Weatherization & Rehabilitation Programs Ramsey County Home e-Subscribe Departments Energy Conservation Deferred Loan Program CI Home Page This program provides la-year deferred payment loans* to improve energy efficiency to 1-4 unit owner-occupied properties throughout Suburban Ramsey County. Loans are restricted to low and moderate income households (this generally means a household income of beiow $59,600 for a family of four) and must be recommended through an energy audit. Click on the link below to see capped 80% income limits by household size. About Us What's New Consumer Programs HRA Partnerships Funding Applications Financing for loans for up to $6,000 is available for measures which reduce home energy costs, and emphasize fast payback in reduced energy bills such as: Fair Housing Useful Links Free Adobe PDF Reader o High efficiency heating systems o Attic/Wall/Foundation insulation o Weatherization Phone: 651-266-8000 BuildinQ Locations The program is administered for Ramsey County by the Neighborhood Energy Connection (NEC). Contact: NEC Telephone: 651- 221-4462 x132 www.sonec.ora Ramsey County Residential Rehabmtation Deferred Loan Program Rehabilitation funds are available for low-income homeowners who live in suburban Ramsey County. Home improvement deferred payment* loans for up to $15,000 may be used for basic and necessary improvements which make the home more livable, more energy efficient, or more accessible for disabled persons. The types of projects eligible for funding might be: o replacing a deteriorating roof o replacing an old, inefficient furnace e putting in new storm windows and doors o bringing electrical and plumbing systems up to code o improvements to meet the needs of disabled persons Click here for current income eligibility guidelines, refer to limits at 50% http://www.co.ramsey.mn.us/cp/cedlhomeowners.htm 6/4/2007 Ramsey County CP-CED Page 2 of2 of median income. Funds for this program are available on a first-come{first-served basis. This program is only for residents of suburban Ramsey County. This does not include the City of Saint Paul. The program is administered for Ramsey County by The Housing Resource Center, a program of the Greater Metropoiitan Housing Corporation of the Twin Cities. Contact: The Housing Resource Center Telephone: 651-486-740l. www.housinqresourcecenter.ora * Both of these programs provides deferred payment rehabilitation ioans. This is a loan without interest or monthly payments. This type of loan must be repaid only when the homeowner refinances, sells, transfers interest or moves from the property within ten years after the loan is made. This deferred loan also decreases at the rate of 10% per year after the first year, and wiff be totally forgiven after the tenth year. Text Only: On Off I Site Index I Policies & Practices I Contact Us I Home http://www.co.ramsey.mn.us/cp/ced/homeowners.htm 6/4/2007