HomeMy WebLinkAbout2023-11-13 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, November 13, 2023
City Hall, Council Chambers
Meeting No. 21-23
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:00 p.m. by Mayor Abrams.
Mayor Abrams highlighted holiday community events city staff is participating in and
happening in Maplewood.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Marylee Abrams, Mayor Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Chonburi Lee, Councilmember Present
Nikki Villavicencio, Councilmember Present
D. APPROVAL OF AGENDA
Councilmember Lee moved to approve the agenda as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. October 23, 2023 City Council Workshop Meeting Minutes
Councilmember Juenemann moved to approve the October 23, 2023 City Council Workshop
Meeting Minutes as submitted.
Seconded by Councilmember Cave Ayes – All
The motion passed.
2. October 23, 2023 City Council Meeting Minutes
Councilmember Lee moved to approve the October 23, 2023 City Council Meeting Minutes
as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave an update to the council calendar and reviewed other topics of
concern or interest requested by councilmembers.
2. Council Presentations
None
3. Ramsey County Food Scraps Pickup Program Update
City Manager Coleman introduced the item. Ramsey County Commissioner Reinhardt,
Michael Reed, Ramsey County Division Manager, and Annalee Garletz, Program Supervisor
with R&E Food Scraps Pickup, gave the presentation.
No action required.
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be
held until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
Agenda items G5 & G6 were highlighted.
Councilmember Cave moved to approve agenda items G1-G8.
Seconded by Councilmember Lee Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Cave moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 1,098,088.37 Checks # 120044 thru # 120095
dated 10/27/23
$ 192,120.38 Checks # 120096 thru # 120121
dated 10/31/23
$ 1,178,659.86 Checks # 120122 thru # 120154
dated 11/07/23
$ 513,436.89 Disbursements via debits to checking account
dated 10/16/23 thru 11/05/23
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$ 2,982,305.50 Total Accounts Payable
PAYROLL
Payroll Checks and Direct Deposits
$ 731,776.91 dated 10/27/23
$ 731,776.91 Total Payroll
$ 3,714,082.41 GRAND TOTAL
Seconded by Councilmember Lee Ayes – All
The motion passed.
2. Certification of Delinquent Trash and Miscellaneous Accounts Receivable
Councilmember Cave moved to approve the resolution certifying delinquent accounts
receivable to the County Auditor.
Resolution 23-11-2260
RESOLUTION CERTIFYING DELINQUENT ACCOUNTS RECEIVABLE
TO THE COUNTY AUDITOR
RESOLVED, that the City Clerk is hereby authorized and directed to certify to the
Auditor of Ramsey County the following delinquent accounts, totaling $175,345.00 for
collection with the customers property taxes payable in 2024 and subsequent years, as
specified, including interest at the appropriate rate on the total amount.
Delinquent trash collection bills $114,603.25
Delinquent miscellaneous bills $27,147.75
Sewer service line assessments $33,594.00
Seconded by Councilmember Lee Ayes – All
The motion passed.
3. Resolution Designating Absentee/Early Voting Location for 2024
Councilmember Cave moved to approve the resolution designating absentee/early voting
location for 2024 Elections.
Resolution 23-11-2261
RESOLUTION DESIGNATING ABSENTEE/EARLY VOTING LOCATION
2024 ELECTIONS
WHEREAS, Minnesota Statutes 203B.081, subd 6, adopted in 2023 and added by
Chapter 62, Article 4, Sections 47-48, requires the City Council to designate absentee/early
voting locations at least 14 weeks before the election; and
WHEREAS, the designation shall also include the days and times; and
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WHEREAS, changes to the polling place location may be made in the case of an
emergency when it is necessary to ensure a safe and secure location for voting; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Maplewood hereby designates the following absentee/early voting location with days and
times for each election conducted in the city in 2024:
Location: Maplewood City Hall, 1830 County Road B East, Maplewood
Presidential Nomination Primary (PNP) Election days and hours:
January 19, 2024 to March 1, 2024, Monday through Friday 8:00am to 4:30pm
Additionally Saturday, March 2, 2024 from 9:00am to 3:00pm and Monday,
March 4, 2024 from 8:00am to 5:00pm
State Primary Election days and hours:
June 28, 2024 to August 9, 2024, Monday through Friday 8:00am to 4:30pm
Additionally Saturday, August 10, 2024 from 9:00am to 3:00pm and Monday,
August 12, 2024 from 8:00am to 5:00pm
State General Election days and hours:
September 20, 2024 to November 1, 2024, Monday through Friday 8:00am to
4:30pm Additionally Saturday, October 26, 2024, Saturday, November 2,
2024, and Sunday, November 3, 2024 from 9:00am to 3:00pm, Tuesday,
October 29, 2024 until 7:00pm, Monday, November 4, 2024 from 8:00am to
5:00pm
AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to
designate a replacement meeting the requirements of the Minnesota Election Law for any
polling place location designated in this Resolution that becomes unavailable for use by the
City;
AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to
designate an emergency replacement polling place location meeting the requirements of the
Minnesota Election Law for any polling place location designated in this Resolution when
necessary to ensure a safe and secure location for voting;
AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of
this resolution and any subsequent polling place location designations to the Ramsey County
Elections Office.
Seconded by Councilmember Lee Ayes – All
The motion passed.
4. Resolution Redefining Precinct Boundaries
Councilmember Cave moved to approve the resolution redefining precinct boundaries.
Resolution 23-11-2262
RESOLUTION REDEFINING PRECINCT BOUNDARIES
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WHEREAS, the 2023 legislature of the State of Minnesota made minor changes to
the Legislative District Map; and
WHEREAS, precinct boundary changes must be approved prior to the December 1,
2023 deadline for the 2024 elections; and
WHEREAS, the redefined boundaries take affect after the Presidential Nomination
Primary in March and for the August State Primary election; and
WHEREAS, Minn. Stat. section 2.144 added by Chapter 62, Article 4, Section 4
requires the precinct boundaries of Senate District 44 be adjusted; and
WHEREAS, the boundary adjustment lies within Maplewood Precinct 10.
NOW, THEREFORE BE IT RESOLVED that the Maplewood City Council hereby
designates the following redefined precinct boundaries and polling places to be effective
beginning with the August 2024 State Primary:
Precinct 9 Justice Alan Page Elementary School, 2410 Holloway Avenue E.
That part of the city lying with Lakewood Drive and McKnight Road to the
West, Holloway Avenue and North St Paul/Maplewood Boundary Line to the
North, Century Avenue to the East, Maryland Ave to the South
Precinct 10 Justice Alan Page Elementary School, 2410 Holloway Avenue E.
That part of the city lying with Lakewood Drive to the West, Maryland Ave to
the North, Century Avenue to the East, Stillwater Road to the South
AND BE IT FURTHER RESOLVED that the city clerk be instructed to send notice of
this act to the Ramsey County Elections Office and the Minnesota secretary of state,
AND BE IT FURTHER RESOLVED, that the city clerk is directed to post notice of this
act.
Seconded by Councilmember Lee Ayes – All
The motion passed.
5. Off-Sale Intoxicating Liquor License for YangChi Liquor LLC, dba YangChi
Liquor, 2728 Stillwater Road E
City Clerk Sindt gave the staff report. Lue Yang, new owner of YangChi Liquor, addressed
the council.
Councilmember Cave moved to approve the Off-Sale Intoxicating Liquor License for YangChi
Liquor LLC, dba YangChi Liquor, 2728 Stillwater Road E.
Seconded by Councilmember Lee Ayes – All
The motion passed.
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6. SPRWS Representation Agreement
Councilmember Cave moved to approve the Agreement Regarding Suburban
Representation on Board of Water Commissioners.
Seconded by Councilmember Lee Ayes – All
The motion passed.
7. Fixed Price Fuel Program for 2024 Contract Fuel Purchases
Councilmember Cave moved to direct the Mayor and City Manager to authorize the Utility
and Fleet Superintendent to enter into a contract with the State of Minnesota Fixed Price
Fuel Program for 2024 fuel purchases.
Seconded by Councilmember Lee Ayes – All
The motion passed.
8. Use of SRF Consulting Group, Inc. for Professional Services, 2024 Maplewood
Street Improvements, City Project 23-08
Councilmember Cave moved to authorize the use of SRF Consulting Group, Inc. for
professional services, authorize the Mayor and City Manager to sign the attached work order
with SRF Consulting Group, Inc. to complete the feasibility study and design of the East
Shore Drive Area of the project and further authorize adjusting the current project budget
from $100,000 to $300,000 to account for this agreement.
Seconded by Councilmember Lee Ayes – All
The motion passed.
H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with
the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before
addressing the council. At the podium please state your name and address clearly for the
record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then
direct staff, as appropriate, to answer questions or respond to comments.
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Design Review and Parking Waiver Resolution, Bakery Addition, 1745 Beam
Avenue East
Community Development Director Parr gave the presentation. Frank Duan, Architect with
Duan Corporation, and Sheng Zheng, with MC Maplewood Inc., addressed the council and
gave further information.
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Councilmember Villavicencio moved to approve the resolution for design review and parking
waiver approving a building addition to be constructed at 1745 Beam Avenue East, subject to
conditions of approval.
Resolution 23-11-2263
DESIGN REVIEW AND PARKING WAIVER RESOLUTION
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows:
Section 1. Background.
1.01 Duan Corporation, on behalf of Million’s Crab Restaurant, has requested
approval of a design review to construct a 3,508-square-foot building addition to
the existing restaurant on the property.
1.02 A parking waiver was also requested.
1.03 The property is located at 1745 Beam Avenue East and is legally described as:
PARCEL 1: All that part of the Southeast Quarter of the Northeast Quarter of
Section 3, Township 29, Range 22 and also all that part of Lot 8, Block 1,
Maplewood Mall Addition, all in Ramsey County, Minnesota described as follows:
Commencing at the Northwest corner of said Southeast Quarter of the Northeast
Quarter of said Section 3; thence Easterly on an assumed bearing of South 89
degrees 16 minutes 25 seconds East along the North line of said Southeast
Quarter of the Northeast Quarter a distance of 987.04 feet; thence deflecting
right 90 degrees 00 minutes 00 seconds on a bearing of South 00 degrees 43
minutes 35 seconds West a distance of 950.27 feet to the point of beginning of
the parcel to be described; thence continuing on a bearing of South 00 degrees
43 minutes 35 seconds West a distance of 282.02 feet to the South line of said
Lot 8; thence North 89 degrees 11 minutes 39 seconds West a distance of
102.33 feet to the Southwest corner of said Lot 8; thence South 0 degrees 26
minutes 16 seconds East a distance of 23.01 feet; thence North 89 degrees 11
minutes 39 seconds West a distance of 196.59 feet; thence North 00 degrees 44
minutes 18 seconds East a distance of 267.48 feet; thence South 89 degrees 28
minutes 25 seconds East a distance of 135.64 feet; thence South 89 degrees 01
minute 07 seconds East a distance of 91.00 feet; thence Northeasterly 37.62 feet
along the arc of a tangential curve concave to the North having a central angle of
35 degrees 38 minutes 02 seconds and a radius of 60.49 feet; thence North 55
degrees 20 minutes 50 seconds East tangent to said curve a distance of 44.72
feet to the point of beginning and there terminating.
PARCEL 2: Non-exclusive easements as contained in Reciprocal Easement
Agreement recorded February 11, 1990, as Document No. 2529217, and as
amended by the following: First Amendment to Reciprocal Easement and
Operation Agreement recorded May 23, 1994 as Document No. 2807610;
Second Amendment to Reciprocal Easement and Operation Agreement recorded
September 11, 1998 as Document No. 3085803; and Third Amendment to
Reciprocal Easement and Operation Agreement recorded April 18, 2001 as
Document No. 3385114.
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PARCEL 3: Non-exclusive easements as contained in Declaration of Easements
and Restrictions dated September 26, 1989, recorded October 11, 1989, as
Document No. 2513245, and as amended by the following: First Amendment to
Declaration of Easements and Restrictions dated January 21, 1991, recorded
February 26, 1991, as Document No. 2585793; Second Amendment to
Declaration of Easements and Restrictions dated April 21, 1994, recorded May
23, 1994, as Document No. 2807611; and Third Amendment to Declaration of
Easements and Restrictions dated April 18, 2001, recorded April 18, 2001, as
Document No. 3385113.
PARCEL 4: Non-exclusive easement for the use of the Ring Road as contained
in Roadway Easement Grant dated June 6, 1986, recorded April 8, 1987, as
Document No. 2372913 and as defined in Amended and Restated Operating
Agreement dated October 21, 1998, recorded November 12, 1998, as Document
No. 3099907 and the Addendum to Operating Agreement dated September 17,
1986, recorded May 6, 1987, as Document No. 2378445.
PARCEL 5: Non-exclusive easement for the limited use of storm sewer facilities
as contained in Utilities Easement and Expanded Usage Agreement dated
December 31, 1986, recorded January 5, 1987, as Document No. 2354006.
The legal description in the Title Commitment for Parcel 5 references Doc. No.
2345006, it appears the Doc. No. should be 2354006.
PARCEL 6: The beneficial rights as contained in that certain Operating
Agreement dated December 29, 1972, recorded January 12, 1973 as Document
No. 1846579. Said rights were released in that certain Agreement dated
November 29, 1988, recorded January 4, 1989 as Document No. 2475868.
Abstract Property
PIN: 032922140013
Section 2. Site and Building Plan Standards and Findings.
2.01 City ordinance Section 2-290(b) requires that the community design review board
make the following findings to approve plans:
1. That the design and location of the proposed development and its
relationship to neighboring, existing, or proposed developments and traffic is
such that it will not impair the desirability of investment or occupation in the
neighborhood; that it will not unreasonably interfere with the use and
enjoyment of neighboring, existing or proposed developments; and that it will
not create traffic hazards or congestion.
2. That the design and location of the proposed development are in keeping
with the character of the surrounding neighborhood and are not detrimental to
the harmonious, orderly, and attractive development contemplated by this
article and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that
it is aesthetically of good composition, materials, textures, and colors.
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2.02 City ordinance Section 44-17 permits the city council to approve waivers to the
parking requirements.
Section 3. City Council Action.
3.01 The above-described site and design plans are hereby approved based on the
findings outlined in Section 2 of this resolution. Subject to staff approval, the site
must be developed and maintained in substantial conformance with the design
plans. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for
this project.
2. All requirements of the fire marshal, city engineer, and building official must
be met.
3. Satisfy the requirements in the engineering review authored by Jon Jarosch,
dated September 13, 2023.
4. The applicant shall obtain all required permits from the Ramsey-Washington
Metro Watershed District.
5. Rooftop vents and any mechanical equipment shall be located out of view
from all sides of the property and screened as required by city ordinance.
6. This resolution approves a parking waiver for (79) parking stalls.
7. This approval does not include signage. Any identification or monument signs
for the project must meet the city’s ordinance requirements, and the applicant
must apply for a sign permit before installation.
8. Before the issuance of a building permit, the applicant shall submit for staff
approval the following items:
a. The applicant shall provide the city with a cash escrow or an irrevocable
letter of credit for all required exterior improvements. The amount shall be
150 percent of the cost of the work.
b. Elevation perspectives of the proposed trash enclosure are required to be
reviewed and approved by staff. The elevations must include all sides of
the enclosure and detail the materials and colors.
c. Additional details to accompany the photometric site plan – architectural
plans and description of each luminaire, including the manufacturer’s
catalog cuts and drawings.
9. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
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c. Install all required landscaping and an in-ground lawn irrigation system for
all landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks and trails.
10. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to public health, safety,
or welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or
contractor shall complete any unfinished exterior improvements by June 1
of the following year if occupancy of the building is in the fall or winter or
within six weeks of occupancy of the building if occupancy is in the spring
or summer.
11. All work shall follow the approved plans. The director of community
development may approve minor changes.
Seconded by Councilmember Lee Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Abrams adjourned the meeting at 7:47 p.m.
Andrea Sindt, City Clerk
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