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HomeMy WebLinkAbout2023-06-26 City Council Workshop Packet AGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, June 26, 2023 City Hall, Council Chambers A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Community Development Discussion a. Proposed Development Code Updates b. Project Updates E. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. THIS PAGE IS INTENTIONALLY LEFT BLANK E1 CITY COUNCIL WORKSHOPSTAFF REPORT Meeting Date June 26, 2023 REPORT TO: Melinda Coleman, City Manager REPORT FROM: Michael Martin, AICP, Assistant Community Development Director Elizabeth Hammond, Planner PRESENTER:Danette Parr, Community Development Director Community Development Discussion AGENDA ITEM: a.Proposed Development Code Updates b.Project Updates Action Requested: MotionDiscussion Public Hearing Form of Action: Resolution OrdinanceContract/Agreement Proclamation Policy Issue: Staff and HKGi, the city’s planning consultant, have been working with the Planning Commission and Community Design Review Board for more than a year on identifying updates to the City’s development code. Recommended Action: No action is requested at this time. Please review the memo attached to this report from HKGi. Fiscal Impact: Is There a Fiscal Impact? No Yes, the true or estimated cost is $0 Financing source(s): Adopted Budget Budget Modification New Revenue Source Use of Reserves Other: N/A Strategic Plan Relevance: Community InclusivenessFinancial & Asset MgmtEnvironmental Stewardship Integrated Communication Operational EffectivenessTargeted Redevelopment Much of the city’s zoning code has not been updated since 1982 and, by working to update key sections of the code it will ensure Maplewood’s regulations are working to guide and encourage high-quality development in the city. Background: Please review the attached report from HKGi before the June 26, 2023, City Council Workshop. The report outlines updates that are proposed to address the following areas: 1.District Purpose Statements 2.Use Tables (Principal and Accessory) 3.Use Specific Standards a.Accessory Dwelling Units Workshop Packet Page Number 1 of 36 E1 4. Parking Standards 5. R-3 District 6. Signage 7. Mixed Use District After the development code update, Community Development staff will provide an update on the proposed Maplewood Fair Housing Policy, which is slated to be approved at the council’s regular meeting on June 26. This policy is required to be in place to accept grants from many programs in Minnesota, including the Metropolitan Council’s Livable Communities Act funds. Staff will also provide development project updates for the remaining time of the scheduled workshop. Attachments: 1. HKGi Report 2. HKGi Presentation 3. Draft Maplewood Fair Housing Policy Workshop Packet Page Number 2 of 36 E1, Attachment 1 Creating Places that Enrich People’s Lives DEVELOPMENT CODE UPDATE TO: City of MaplewoodCity Council FROM: Rita Trapp, Consulting Planner June 13, 2023 DATE: Proposed Development Code Updates SUBJECT: MEETING DATE: June 26, 2023 Staff and HKGi have been working with the Planning Commission and Community Design Review Board for more than a year on identifying updates to the City’s zoning code. The updates proposed address the following areas: 1)District Purpose Statements 2)Use Tables (Principal and Accessory) 3)Use Specific Standards a.Accessory Dwelling Units 4)Parking Standards 5)R-3 District 6)Signage 7)Mixed Use District An overview of the proposed changes in each area is provided below. A current draft of the proposed amendments and use tables is available from Staff upon request. Staff and HKGi will be available at the work session to provide more information about any of the areas. Purpose Statements In updating the zoning districts it was discovered that some, but not all, districts had purpose statements. Purpose statements are used to describe the intent in a district. Purpose statements can be particularly helpful when evaluating the appropriateness of a rezoning request or the allowance of a new use in a district. All purpose statements were reviewed and updated if needed and new purpose statements were created for the ten that were missing. Use Table The zoning code is currently structured with each zoning district having its own list of permitted, conditional, and accessory uses. One often has to review multiple zoning districts to understand what is allowed as an individual district may refer to a list in a different district. To improve the useability of HKGi 800 Washington Ave N, Suite 103, Minneapolis, Minnesota 55401 www.hkgi.com Workshop Packet Page Number 3 of 36 E1, Attachment 1 Planning Report – Development Code Update – June 13, 2023 the zoning code, the Planning Commission has recommended to replace the current structure with the two use tables as attached. One table will be for principal uses (such as single-unit dwelling or retail) and the second table will be for accessory uses (such as home occupation or solar energy systems). The symbols used in the table are as follows: P is a permitted use PS is a use which is permitted as long as the standards as identified in the use specific standards section listed in the right column are met CUPrequires a conditional use permit Blank is a prohibited use In addition to formatting, the Planning Commission completed a detailed review and update of the use table. The purpose of the review was to simplify, consolidate, and ensure uses are appropriately allowed in each district. Use Specific Standards In the current zoning code, standards for uses are sometimes listed with the use and sometimes listed in separate sections. In addition, uses may have differing standards between districts. To make it easier to identify use specific standards, the regulations have all be gathered in one section of the zoning code. The Planning Commission reviewed all of the standards and recommended updates as appropriate. One particular area for discussion is related to secondary dwellings: Secondary dwellings – Secondary dwellings are currently allowed in the Mixed Use District. The term more commonly used today is accessory dwelling unit (ADU). It is proposed that ADU be defined as “A self-contained dwelling unit with a separate entrance, kitchen, sleeping area, and full bathroom facilities, which is located within, attached to, or on the same lot as an existing residential dwelling.” The Planning Commission discussed allowing accessory dwelling units in the R-E, R-1R, R-1S, R-1, and R-2 districts. The Planning Commission also identified the following potential standards: a.Only one (1) ADU may be created per single-family property. b.The property owner shall comply with the Residential Rental Code. c.An ADU shall be between 250 and 900 square feet in size. d.Off-street parking spaces must be available for use by the owner-occupant(s) and tenant(s) with at least two (2) spaces available for the principal residence and one (1) space available for the accessory dwelling unit. Workshop Packet Page Number 4 of 36 E1, Attachment 1 Planning Report – Development Code Update – June 13, 2023 e. A deed restriction shall be created and recorded with Ramsey County restricting the independent sale of an ADU and requiring adherence to size limitations and other requirements found in this Chapter. f.An ADU in a detached accessory structure must also meet the following requirements: i. The square footage of the detached ADU shall be counted toward to the total allowable accessory structure area on a lot as listed in the individual zoning district. ii. The accessory structure containing the ADU shall follow the setback standards for a principal structure. An existing accessory structure may not be converted into an accessory dwelling unit if required setbacks are not met. iii. The accessory structure containing the ADU shall be located at least five (5) feet from any other structure. iv. Water and sewer connection shall meet building code requirements. v. The accessory structure containing the ADU must meet zoning district height restrictions for an accessory structure. R-3 District The R-3 Zoning District is intended to accommodate a mix of townhouses and apartments. The R-3 Zoning District has three subdistricts which are classified based on the type of structure and number of units. To improve usability, the R-3 Zoning District has been reorganized with general standards that apply to all of the subdistricts grouped early in the division. Standards for each subdistrict then follow. The following are some highlights of proposed updates: An inconsistency was discovered pertaining to double dwellings. While the code has historically allowed double dwellings, it does not include any standards on how double dwellings would be developed in the R-3 district. It is being recommended that the codebe clarified in the use specific standards section to indicate that double dwellings would be allowed as part of a townhouse project, but that individual double dwellings are not allowed. The R-3 district standards requires that at least 35% of the site be retained for and devoted to green space. Currently there is no definition of what is considered green space. As part of the update, it is proposed that the following definition be added to the code: “Green space means the area(s) of the site which is not covered by paved surfaces, the principal structure, any accessory structures, and other structures like decks, pools, pergolas, etc. Green space can include landscaping, planting beds, fencing, retaining walls, and similar improvements.” Parking Standards Reviewingand updating parking standards was a focus for the Planning Commission as it is a topic that is frequently discussed as part of development projects. Reviewing parking standards is important because parking consumes land that could otherwise be used for other purposes, including green Workshop Packet Page Number 5 of 36 E1, Attachment 1 Planning Report – Development Code Update – June 13, 2023 space, stormwater management, or even additional development. Also notable, requiring too little parking can cause safety issues or conflicts with adjacent property owners, while requiring too much parking can cause affordability issues and increased impact on the environment. As with other areas of the zoning code, the off-street parking standards were reviewed, reorganized, and simplified. In addition, a few introductory provisions were added, including: Clarifying that the number of parking spaces on a site cannot be reduced under what is required by the code and that changes in use may require additional spaces. Requiring off-site parking facilities to be under the same ownerships or have a written agreement/easement Establishing standards for shared parking facilities Clarifying how parking is determined if it is not listed in the table The minimum parking standards were also reviewed and updated as needed. Standards for uses that did not have any requirement were added. Some adjustments were made to simplify parking calculations, such as using building occupancy limits instead of square footages. The Planning Commission recommended reducing minimum standards in a few areas, such as in commercial/office and manufacturing. The table below summarizes the changes proposed: UseCurrent standard Proposed standard Assisted living facilityNone 1 space for every 3 client rooms Continuing care, long-term, None 1 space for every 5 beds or transitional care facility Residential care facilityNone 1 space for every 3 client rooms Hotel or motel One space/rental Retain current main standard but proposing to add room or suite."additional facilities calculated according to the table and added to the total (restaurant, assembly hall, etc.)" Adult day or child care None1 space per employee on the maximum work shift, plus center 1 off-street loading space per 6 - 10 students RestaurantOne space for every 1 space for4 seats provided for maximum building 50 SF of patron use occupancy Theater, auditorium, Minimum of one 1 space forevery 4 persons of max building occupancy religious facilities, or other space for every four place of public assemblage seats Shopping centers having One space for every 1 space per 250 sf. If more than 50% of building is a food enclosed, nonleasable 200SF of floor area or beverage use, the square footage must be calculated common areas as individual uses. Workshop Packet Page Number 6 of 36 E1, Attachment 1 Planning Report – Development Code Update – June 13, 2023 UseCurrent standard Proposed standard Commercial, office, or One space for every 1 space for every 275 SF of floor area recreational building use200SF of floor area Automobile sales, leasing, None 1 space for each 500 SF of gross indoor display area. The and rental off-street parking shall be in addition to automobile display areas. Manufacturing and One space for each 1 space per 750 sf manufacturing warehouse establishments two employees, or 1 space per 1,250 warehousing one space for each 400SF of manufacturing space and one space for each 1,000SF of warehouse space, whichever is greater Signage The City’s regulations for signage were significantly modified to address federal case law which prevents the City from regulating signs based on their content (for example – garage sale, real estate, construction, etc.). Improvements were also made to putregulations for specific types of signs together, such as exempt, prohibited, temporary, and permanent. A few other highlights of changes proposed include: As part of temporary signage, a new type of sign, the ground banner sign, is proposed to be added. In general, this sign would be limited to 32 square feet in area and limited to one for every 150 feet of street frontage. Standards for dynamic displays in the M-U and NE districts were added as currently the code does not address those types of signs in those districts. The standards proposed were modeled after the standards for these types of signs by public and institutional users in residential districts. A section for murals was added to differentiate them from painted wall signs, which are prohibited. As the City currently does not have regulations, standards were added to provide clarify on where they can be located and what cannot be included on murals. The sign regulations for specific uses will be moved to the use specific standards section to ensure that property owners are aware that the uses have limits on signage. Workshop Packet Page Number 7 of 36 E1, Attachment 1 Planning Report – Development Code Update – June 13, 2023 Mixed Use The upcoming focus for the Planning Commission will be reviewing and making any needed updates to the mixed use district. While the district is applied in a few areas of the community, development using the district standards has only occurred in Gladstone. In reviewing the district, Staff and the consultant team kept in mind that the mixed use district is different than the north end district in that it is anticipated that redevelopment will primarily occur within existing infrastructure (roads, utilities, etc.) as opposed to creating a new neighborhood of streets. This focus means that the standards are more around building design that addressing the creation of a new neighborhood. Staff’s initial review of the mixed use district did not identify many areas of change. However, one area that was identified for discussion was whether the City should retain the district’s building height limit of 35 feet. Currently if a development were to go higher, a conditional use permit would be needed. If the City would like to consider a higher limit but is concerned about impacts, additional standards could be considered, such as a standard about setting back upper floors of a building. In addition to building height, Staff and the consultant team would be interestedin hearing from the Council whether there are other areas of concern or focus as the mixed use district is reviewed and updated. Workshop Packet Page Number 8 of 36 E1, Attachment 2 ƭ Ļ Ʒ ğ Ɠ ķ ƚ ź Ʀ ƭ ƭ Ļ { Ļ Ќ Ɖ ķ Ћ Ʃ ƚ Љ ƚ Ћ / ‘ ƌ Ʒ Ļ ź ĭ Ɠ Ɠ Ɠ Ļ ǒ ǒ W ƚ ƒ / Ʀ Ǥ ƚ Ʒ ƌ ź Ļ / ǝ Ļ 5 Workshop Packet Page Number 9 of 36 E1, Attachment 2 2 Development Code Updates -City Council Work Session a.Accessory Dwelling Units Agenda 1)District Purpose Statements2)Use Tables (Principal and Accessory) 3)Use Specific Standards4)Parking Standards5)R-3 District 6)Signage7)Mixed Use District Workshop Packet Page Number 10 of 36 E1, Attachment 2 3 re reviewed/revised and new ones se statements for all districts Development Code Updates -City Council Work Session new use in a district Current code does not have purpoPurpose statements are helpful when evaluating a proposed rezoningor the allowance of a All existing purpose statements wecreated when missing District Purpose Statements ¤¤¤ Workshop Packet Page Number 11 of 36 E1, Attachment 2 4 list of uses and there is a section ĻƓƷ ƭƷƩǒĭƷǒƩĻ ǞźƷŷ ƷǞƚ ƷğĬƌĻƭ Α Development Code Updates -City Council Work Session Currently each district has their own listing conditional uses in all districtsRecommendation is to replace currone for principal and one for accessoryPlanning Commission also completed a review of uses Use Tables¤¤¤ Workshop Packet Page Number 12 of 36 E1, Attachment 2 5 Development Code Updates -City Council Work Session P is a permitted usePS is a use which is permitted as long as the standards as identified in the use specific standards section listed in the right column are metCUP requires a conditional use permitBlank is a prohibited use Symbols proposed to be used for the tables are Use Tables¤ Workshop Packet Page Number 13 of 36 E1, Attachment 2 6 d within, attached to, or on the same lot as an ndarydwellings (current term) ll use specific standards and r uses in multiple areas Development Code Updates -City Council Work Session tƩƚƦƚƭĻķ ķĻŅźƓźƷźƚƓ Ώͻ! ƭĻƌŅΏĭƚƓƷğźƓĻķ ķǞĻƌƌźƓŭ ǒƓźƷ ǞźƷŷ ğ ƭĻƦğƩğƷĻ ĻƓƷƩğƓĭĻͲ ƉźƷĭŷĻƓͲ ƭƌĻĻƦźƓŭ area, and full bathroom facilities, which is locateĻǣźƭƷźƓŭ ƩĻƭźķĻƓƷźğƌ ķǞĻƌƌźƓŭ͵ͼ Commonly referred to today as an accessory dwelling unit (ADU)Currently allowed in mixed use districtProposedtobeallowedinR-E, R-1R, R-1S, R-1, and R-2 districts ¤¤¤ Current code has standards foRecommendation is to consolidate into one section PlanningCommission reviewed arecommended some minor revisionsArea ofCouncil discussion isseco Use Specific Standards¤¤¤¤ Workshop Packet Page Number 14 of 36 E1, Attachment 2 7 Development Code Updates -City Council Work Session area on a lot as listed in the individual zoning district.existing accessory structure may not be converted into an accessory dwelling unit if required setbacks are notmet.structure. i.The square footage of the detached ADU shall be counted toward to the total allowable accessory structureii.The accessory structure containing the ADU shall follow the setback standards for a principal structure. Aniii.The accessory structure containing the ADU shall be located at least five (5) feet from any other structure.iv.Water and sewer connection shall meet building code requirements.v.The accessory structure containing the ADU must meet zoning district height restrictions for an accessory spaces available for the principal residence and one (1) space available for the accessory dwelling unit.and requiring adherence to size limitations and other requirements found in this Chapter. a.Only one (1) ADU may be created per single-family property.b.The property owner shall comply with the Residential Rental Code.c.An ADU shall be between 250 and 900 square feet in size.d.Off-street parking spaces must be available for use by the owner-occupant(s) and tenant(s) with at least two (2)e.A deed restriction shall be created and recorded with Ramsey County restricting the independent sale of an ADUf.An ADU in a detached accessory structure must also meet the following requirements: Accessory dwelling unit potential standards Use Specific Standards¤ Workshop Packet Page Number 15 of 36 E1, Attachment 2 8 uble dwellings by noting in the not allowed except as part of a Development Code Updates -City Council Work Session Explained subdistricts at beginningMoved definitions to beginningGrouped common requirements for all R-3 districts together ¤¤¤ ReorganizedAddressed inconsistency regarding douse specific standards that they weretownhome project R-3 Residence District (Multiple Dwelling)¤¤ Workshop Packet Page Number 16 of 36 E1, Attachment 2 9 least 35% of the site be retained cessory structures, and other structures site which is not covered by paved space can include landscaping, planting Development Code Updates -City Council Work Session ͻDƩĻĻƓ ƭƦğĭĻ ƒĻğƓƭ ƷŷĻ ğƩĻğΛƭΜ ƚŅ ƷŷĻ surfaces, the principal structure, any aclike decks, pools, pergolas, etc. Green ĬĻķƭͲ ŅĻƓĭźƓŭͲ ƩĻƷğźƓźƓŭ ǞğƌƌƭͲ ğƓķ ƭźƒźƌğƩ źƒƦƩƚǝĻƒĻƓƷƭ͵ͼ Currently the district requires that atfor and devoted to green space Recommended a new definition for green space to provide clarity R-3 Residence District (Multiple Dwelling)¤¤ Workshop Packet Page Number 17 of 36 E1, Attachment 2 10 ction as it was not contributing to ns regarding minimum parking if it is not listed in the table Development Code Updates -City Council Work Session Clarifying that the number of parking spaces on a site cannot be reduced under what is required bythe code and that changes in use may require additional spaces.Requiring off-site parking facilities to be under the same ownerships or have a writtenagreement/easementEstablishing standards for shared parking facilitiesClarifying how parking is determined Removed purpose, findings, and goals sethe administration of the sectionAdded introductory provisions ¤¤ Reorganized and simplifiedReviewed and made recommendatioƩĻƨǒźƩĻƒĻƓƷƭ ΑƦƩƚƦƚƭĻķ ĭŷğƓŭĻƭ ƓƚƷĻķ źƓ ƦğĭƉĻƷ Off-Street Parking¤¤ Workshop Packet Page Number 18 of 36 E1, Attachment 2 11 2018 Development Code Updates -City Council Work Session Why is Parking Important? 2015 Consumes land Workshop Packet Page Number 19 of 36 E1, Attachment 2 12 Underground$25,000 to $40,000 per space Development Code Updates -City Council Work Session Garage$19,000 to $30,000 per space Why is Parking Important? Affects affordability Surface$3,000 to $5,000 per space Workshop Packet Page Number 20 of 36 E1, Attachment 2 13 Development Code Updates -City Council Work Session Why is Parking Important? Impacts the environment Workshop Packet Page Number 21 of 36 E1, Attachment 2 14 Development Code Updates -City Council Work Session Why is Parking Important? Causes conflict Workshop Packet Page Number 22 of 36 E1, Attachment 2 15 Development Code Updates -City Council Work Session Why is Parking Important? Business Operations Workshop Packet Page Number 23 of 36 E1, Attachment 2 16 estate signs, construction sign, etc. deral case law regarding content Development Code Updates -City Council Work Session Examples include garage sale signs, real ¤ Significantly changed to address febased regulationsReorganization to put regulations for specific types of signs together(for example exempt, temporary, and permanent signs+)Remove redundancies and improve consistency Signs¤¤¤ Workshop Packet Page Number 24 of 36 E1, Attachment 2 17 Development Code Updates -City Council Work Session Types of Signs Workshop Packet Page Number 25 of 36 E1, Attachment 2 18 Development Code Updates -City Council Work Session Types of Signs Workshop Packet Page Number 26 of 36 E1, Attachment 2 19 Development Code Updates -City Council Work Session Types of Signs Workshop Packet Page Number 27 of 36 E1, Attachment 2 20 pments in the R-3 district Development Code Updates -City Council Work Session Public or institutional uses in any residential districtTownhouse and apartment develoUses in non-residential and mixed use districts ¤¤¤ One ground banner sign per every 150 feet of street frontage allowed for:The sign shall not exceed 32 square feet in sizeAll ground banner signs shall be removed after 60 days Sign Regulations tƩƚƦƚƭĻķ ƓĻǞ ĻƒƦƚƩğƩǤ {źŭƓ ΑDƩƚǒƓķ .ğƓƓĻƩ {źŭƓ Standards¤¤¤ Workshop Packet Page Number 28 of 36 E1, Attachment 2 21 Development Code Updates -City Council Work Session Currentcode doesnotaddressmixeduseandnorthenddistrictsRecommendedthatstandardsfor these districts be modeled after code standards for public and institutional uses in residential districts ¤¤ Dynamic displays Sign Regulations¤ Workshop Packet Page Number 29 of 36 E1, Attachment 2 22 rear property line at face a side or from painted wall signs, which are e following as part of murals n because they are not signs wind-, or water-driven devices Development Code Updates -City Council Work Session Moving parts, including solar-, Projections from the wall surfaceWords (in any language), symbols, or representations that are obscene, offensive, of a politicalnature, or are derogatoryColors that are predominantly fluorescent, metallic, or reflective oooo Added a new section to separate muralsnot allowedMurals are in their own sectioClarifies that murals are only allowed for non-residential usesAllows murals only on building facades thNew regulations do not allow th ¤¤¤¤¤ Murals Sign Regulations¤ Workshop Packet Page Number 30 of 36 E1, Attachment 2 23 Development Code Updates -City Council Work Session Upcoming focus for PlanningCommissionWhile applied in multiple areas of the /źƷǤ ΑƚƓƌǤ ķĻǝĻƌƚƦƒĻƓƷ seen has been in Gladstone neighborhood Mixed Use¤¤ Workshop Packet Page Number 31 of 36 E1, Attachment 2 24 Development Code Updates -City Council Work Session Iscurrentlimitof35feetappropriate?Beyond 35 feet a conditional usepermit is required ¤¤ InitialreviewfoundstandardsappropriateArea of discussion relative tobuilding heightAnyotherconcerns or areasto address in update? MixedUse¤¤¤ Workshop Packet Page Number 32 of 36 E1, Attachment 2 25 Development Code Updates -City Council Work Session Preparedraftmixedusedistrictfor PlanningCommissionconsideration PreparedraftordinancewithallamendmentsDistribution of the formal Public Hearing Notice onthecode amendmentsHold the Public Hearing at the Planning CommissionConsideration ofordinanceadoptionby the City Council Next Steps¤¤¤¤¤ Workshop Packet Page Number 33 of 36 E1, Attachment 3 City of Maplewood Fair Housing Policy 1.Purpose and Vision Title VIII of the Civil Rights Act (Fair Housing Act) establishes federal policy for providing fair housing throughout the United States. The intent of Title VIII is to assure equal housing opportunities for all citizens. Further, the City of Maplewood, asa recipient of federal community development funds under Title I of the Housing and Community Development Act of 1974, is obligated to certify that it will affirmatively further fair housing withinthe City’s municipal boundary. The City of Maplewood is committed to meeting this obligation and has created this Policy to further that goal. 2.Fair Housing Policy Statement It is the policy and commitment of the City of Maplewood to ensure that fair and equal housing opportunities are granted and available toall persons in all housing opportunities and development activities funded in full or in part by the City regardless of race, color, religion, gender, sexual orientation, marital status, status with regard to public assistance, familial status, national origin or disability. This will be done through external policies that provide meaningful access to all constituents including fair housing informational and referral services; and through internal practices and procedures which affirmatively further fair housing throughout Maplewood. 3.External Practices a.Intake and Referral The City of Maplewood has designated the City Manager or designee as the responsible authority for the intake and referral of all fair housing complaints from city residents. At a minimum, the City Manager or designee will be trained in state and federal fair housing laws, the complaint process for filing discrimination complaints, and the state and federal agencies that handle such complaints. The date, time, and nature of the fairhousing complaint and the referrals and information given by the city will be fully documented and archived for record-keeping purposes. Additionally, the City Manager or designee will monitor city activities, policies, resolutions and ordinances which could have an effect on fair housing and raise issues and concerns to the City Council where appropriate or necessary. b.Meaningful Access. Online Information: The City of Maplewood will display information about fair housing and contact information prominently displayed on its website. The website will have links to various fair housing resources, including the Department of Housing and Urban Development, Minnesota Department of Human Rights, Mid-Minnesota Legal Aid, Workshop Packet Page Number 34 of 36 E1, Attachment 3 Southern Minnesota Regional Legal Services, and others as well as links to state and federal fair housing complaint forms. In addition, the City will post the following document on its website: Americans with Disabilities Act Pedestrian Facilities Transition Policy The State of Minnesota’s Olmstead Plan c.In-Person Information. The City of Maplewood will provide in-person fair housing- information including: A list of fair housing enforcement agencies A FAQ of Fair Housing Law Fair Housing Complaint forms d.Languages. The City of Maplewood is committed to providing information to all residents of the city, regardless of language. Therefore, the City of Maplewood will strive to provide information covering this Policy and others listed above in the most frequently spoken languages other than English spoken in the community. 4.Internal Practices The City of Maplewood commits to the following steps to promote awareness and competency regarding fair housing issues in all of its government functions. a.Staff and Officials Training. The City will regularly train its staff and officials on fair housing considerations, including working with people with disabilities and limited English proficiency constituents. b.Housing Analysis. The City will review its housing inventory periodically to examine the affordability of both rental and owner-occupied housing to inform future City actions in regard to housing affordability issues. c.Code Analysis. The City will review its municipal code periodically, with specific focus on ordinances related to zoning, building and occupancy standards, to identify any potential for disparate impact or disparate treatment. d.ProjectPlanning and Analysis. Workshop Packet Page Number 35 of 36 E1, Attachment 3 City planning functions and development review will consider housing issues, including whether potential projects may perpetuate segregation or lead to displacement of protected classes. e.Community Engagement. The City commits to ongoing community engagement efforts including seeking input from underrepresented populations in the community. The City commits to having robust conversations with the community regarding potential housing projects, zoning or land use changes, and any other land use planning decisions. f.Affirmatively Furthering Fair Housing. From time to time, the City may receive Community Development Block Grant (CDBG) or other federal funding through Ramsey County. Recipients of federal funds are obligated to affirmatively further fair housing. The City agrees to consider recommendations by the regional Fair Housing Implementation Council (FHIC) for potential integration into City planning documents, including the Comprehensive Plan and other related documents. Workshop Packet Page Number 36 of 36 For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment June 26, 2023 City Council Workshop For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment The City of Maplewood, as a recipient of federal community development funds under Title I of the Housing and Community Development Act of 1974, is obligated to certify that it will affirmatively further fair housing within the CityÔs municipal boundary.The 2040 Housing Section of the Comprehensive Plan also identifies that the City will adopt a policy.To be eligible to apply for any funding from the Met Council, or the Department of Employment and Economic Development, the City must be in compliance with Met Council requirements Maplewood Fair Housing Policy ¤¤¤ For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment t n e m e t a t S y c i l o P g n i s u o H r i Maplewood Fair Housing Policy a F It is the policy and commitment of the City of Maplewood to ensure that fair and equal housing opportunitiesare granted and available to all persons in all housing opportunities and development activities funded in full or in part by the City regardless of race, color, religion, gender, sexual orientation, marital status, status with regard to public assistance, familial status, national origin or disability. This will be done through external policies that provide meaningful access to all constituents including fair housing informational and referral services; and through internal practices and procedures which affirmatively further fair housing throughout Maplewood. For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment s s e e c c i i t t c c a a r r P P l l a Online Information a n n ¤ r r Intake and ReferralMeaningful AccessIn-Person InformationLanguagesStaff and Officials TrainingHousing AnalysisCode AnalysisProject Planning and AnalysisCommunity EngagementAffirmatively Furthering Fair Housing e e t t ¤¤¤¤¤¤¤¤¤¤ x n EI Maplewood Fair Housing Policy ¤¤ For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment e t a d p U t June 30thClosing c ¤ e j Public Hearing & EDA TIF Consideration1160 Frost AvenueBuilding Permit Submittal o ¤¤¤ r P Reuter Walton-1136 and 1160 Frost Ave ¤ For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment n o c Land Use RequestsGrantsTIF a ¤¤¤ e B 1375 Frost ÏGladstone House ¤ For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment I I I ee ss TIFEDA letter and resolution of supportCounty award aa ¤¤¤ hh PP JB Vang ÏGladstone Villages Phase I and II ¤¤ For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment s e c i v r e S r e t C a d W a l o a R n o y i t g n e u R o l C u a 0 1 P 9 t 1 n - i g a n S i - s s u n o e H d r r a o i G n t e e S e r a t t S t e TBRADEEDLCDA Pre-Development e r c ¤¤¤ a i CR Other Grant Applications and Awards ¤¤ For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment ) n o e i v t cities with populations over 10,000) i t a t a i S t i e n I n o p t i s h d s r a l e G n s w u O o i e v e m r o P ( H n e l o i b t a a $31.1 million for MN cities in 2024 (metro$428,832 projected for Maplewood in 2024, will increase in 2025Active construction in Gladstone corridor MarketingRFP t d ¤¤¤¤¤ S r Rondo Community Land TrustNew legislative funding o e f r f¤¤ i AF Upcoming Initiatives ¤¤ For the permanent record: Meeting Date: 6/26/2023 Agenda Item E1, Additional Attachment Questions?