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Home My WebLink About2022-10-19 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PM October 19, 2022 City Hall, Council Chambers Meeting is also available on Comcast Ch.16 and streaming via vod.maplewoodmn.gov A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. APPROVAL OF MINUTES 1. September 21, 2022 E. NEW BUSINESS 1. Swearing in of New Commissioner 2. 2023-2027 Capital Improvement Plan F. UNFINISHED BUSINESS G. VISITOR PRESENTATION H. COMMISSION PRESENTATIONS I. STAFF PRESENTATIONS 1. Parks and Natural Resources Updates J. ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., September 21, 2022 Wednesday, August 17, 2022 Parks and Recreation Commission Meeting Minutes A. CALL TO ORDER A meeting of the Parks and Recreation Commission was called to order by Chairperson Mallet at 6:00 p.m. B. ROLL CALL Commissioners Craig Brannon, Commissioner Present Vickie Lee-Her, Commissioner Present Monica Barton, Commissioner Present Terri Mallet, Chair Present Mark Harris, Commissioner Present Kimii Porter, Commissioner Absent Staff Audra Robbins, Parks and Recreation Manager Present Nikki Villavicencio, City Council Liaison Present C. APPROVAL OF THE AGENDA Commissioner Brannon made a motion to approve the agenda. Seconded by Commissioner Harris. Ayes – All The motion passed. D. APPROVAL OF MINUTES Commissioner Harris made a comment to amend the minutes of the August meeting regarding “Approval of Agenda” section. 1. August 17, 2022 Commissioner Brannon made a motion to approve the August 17, 2022 Parks and Recreation Commission minutes as amended. Seconded by Commissioner Harris Ayes – All The motion passed. Wednesday, August 17, 2022 Parks and Recreation Commission Meeting Minutes E. NEW BUSINESS 1. Tara Monack – Maplewood YMCA Update Executive Director of the Maplewood YMCA, Tara Monack, gave an update on the happenings at the YMCA. This included updates on sports, programs, fitness, massage program, employment and events. Commission asked follow up questions on a few items, discussed the lifeguard hiring struggle and future YMCA plans. 2. Todd Carroll – Eagle Scout Project Todd Carroll gave a presentation of his Eagle Scout project proposal of a new birdfeeder at the Maplewood Nature Center. The presentation discussed design proposals, funding ideas, installation and location plans among other details. F. UNFINISHED BUSINESS G. VISITOR PRESENTATIONS H. COMMISSION PRESENTATIONS 1. Commissioner Harris made a comment about his appreciation for the job that the Parks Maintenance team has been doing this year with the upkeep of the parks. I. STAFF PRESENTATIONS 1. 4H Programming Audra Robbins, Parks and Recreation Manager, updated the commission on the new partnership with 4H for outdoor and nature based programs that will take place at the Maplewood Nature Center. 2. Nature Photo Contest Audra gave an update on the Nature Photo contest and final four photos and where to vote. 3. Upcoming Events Audra discussed the upcoming Rain Garden Rescue class, Eco Hike, and Annual Buckthorn Pickup day. 4. Goat Update The commission received an update from Audra on the goats coming back to City Hall. 5. Trunk or Treat Gave a brief update on the Trunk of Treat event at City Hall coming up on October 29th. J. ADJOURNMENT Commissioner Brannon made a motion to adjourn the meeting. Wednesday, August 17, 2022 Parks and Recreation Commission Meeting Minutes Seconded by Commissioner Harris Ayes – All The motion passed. The meeting was adjourned at 6:45 p.m. State of Minnesota ) County of Ramsey ) SS City of Maplewood ) I, Jason DeMoe, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Commissioner of the Parks & Recreation Commission in the City of Maplewood, in the County of Ramsey and the State of Minnesota, to the best of my judgment and ability. So help me God. Subscribed and sworn to before me this 19th day of October, 2022 ___________________________________________ __________________________________________ Audra Robbins Jason DeMoe Liaison Parks & Recreation Commission E1 10/14/2022 1 Debt Parks Commission October 19, 2022 Capital Improvement Plan Workshop Objectives •Ensure projects are in alignment with comprehensiveplan and other planning processes E2 10/14/2022 2 Capital Improvement Plan Process Capital Needs Identification Long Range Strategic Plan Funding Sources Identified Five‐Year CIP Plan Annual Capital Budget CIP Implementation Capital Improvement Plan Financing Vehicles and Equipment Pay-as-you-go (PAYG) Tax exempt lease Building Improvements Building Funds Debt Streets and Infrastructure Debt Franchise Fees Local Government Aid Municipal State Aid Park Improvements Park Dedication Fees Debt Redevelopment Tax Increment Financing 10/14/2022 3 Capital Improvement Plan Guiding Principles •Council Priorities •Debt Reduction •Street Improvements •Leverage Local Government Aid (LGA) •Pay-As-You-Go •Sustainability •Economic Development •Balance 2023-2027 Capital Improvement Plan Timeline June 27, 2022 City Council CIP Workshop July 19, 2022 Planning Commission Hearing December 12, 2022 City Council CIP Hearing December 12, 2022 City Council CIP Adoption 10/14/2022 4 Purpose of the Capital Improvement Plan Capital Improvement Planning Document for 5 Years Does not authorize expenditures Council must authorize each item prior to spending Adoption Required to Issue Debt to Finance the Projects, § M.S. 475.521 2023–2027 Capital Improvement Plan Summary of CIP Projects by Category Category 2023 2024 2025 2026 2027 Total Buildings 265,000 460,000 250,000 250,000 250,000 1,475,000 Equipment 1,442,700 2,509,800 1,354,350 1,038,850 1,004,050 7,349,750 Parks 1,530,000 930,000 1,655,000 405,000 165,000 4,685,000 Redevelopment 100,000 1,100,000 100,000 1,100,000 100,000 2,500,000 Streets 9,334,271 10,177,000 9,101,134 11,300,000 9,480,000 49,392,405 TOTAL 12,671,971 15,176,800 12,460,484 14,093,850 10,999,050 65,402,155 10/14/2022 5 2023-2027 Street CIP Plans •Proposed CIP Miles for 2023-2027 18.77 Miles of Proposed Street Construction 13.9% of City Streets •Spot Paving Temporary Fix Until a CIP Project is Implemented Provide Relief and Increased Level of Service Add Annual Spot Paving to Pavement Management Practices Recommend $80,000/year from the SRF Fund 2023 Street CIP Projects •Myrtle/Sterling Area Street Improvements $4,130,000 (1.56 Miles) PCI rating 36/100 •Woodlynn/Southlawn Area Pavement $4,860,350 (1.77Miles) PCI rating 43/100 Total Miles of 2023 Street Improvements = 3.33 10/14/2022 6 Other Major Projects 2023-2027 •Gladstone Redevelopment •Park Upgrades (Goodrich in 2023) •Open Space Improvements •Nature Center Improvements •Facility Upgrades •Lift Station Upgrades •Rice Street (Ramsey County) •County Road C •White Bear Ave/Larpenteur (Ramsey County) Parks Commission Considerations Do the Projects Conform with the Parks and Open Space Master Plan? 2023 Capital Improvement Projects 10/14/2022 7 Questions? Parks and RecreationRequest TitleFY2023 FY2024 FY2025 FY2026 FY2027 FY2032 TotalSolar Panels and Electric Vehicle Charging Station‐Wakefield 100,000 100,000 Hazelwood Park50,000 500,000 550,000 Picnic Shelters in Maplewood Area Neighborhoods250,000 250,000 500,000 Maplewood Nature Center Improvements100,000 100,000 Fish Creek Open Space300,000 300,000 Park Maintenance and Re‐Investment1,000,000 1,000,000 Harvest Park300,000 300,000 Park Maintenance & Reinvestment1,000,000 1,000,000 Open Space Improvements50,000 50,000 25,000 25,000 25,000 175,000 Park Upgrades to Existing Parks130,000 130,000 130,000 130,000 140,000 140,000 1,360,000 Total Parks and Recreation1,530,000 930,000 1,655,000 405,000 165,000 140,000 5,385,000 E2 Total Capital Cost $100,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2025 to 12/31/2025 Request description Capital Costs FY2025 Total Park Improvements $100,000.00 $100,000.00 Total $100,000.00 $100,000.00 Funding Source FY2025 Total Capital Improvement Fund $50,000.00 $50,000.00 Environmental Utility Fund $50,000.00 $50,000.00 Total $100,000.00 $100,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $100,000.00 $100,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 20 Years Once solar panels were installed there would be a significant savings on the enrgy costs for the Wakefield Community building. Solar Panels and Electric Vehicle Charging Station for Wakefield Build The Wakefield Community Building and parking lot were designed and constructed to have rooftop solar and an electric vehicle charging station installed at a future date. Installation of these items will help the City meet its Climate and Energy Goals. Project costs are estimated at $50,000 to $100,000 depending on the systems. Additional Information PM.2501 Parks Total Capital Cost $550,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2023 to 12/31/2024 Request description Capital Costs FY2023 FY2024 Total Park Improvements $50,000.00 $500,000.00 $550,000.00 Total $50,000.00 $500,000.00 $550,000.00 Funding Source FY2023 FY2024 Total Park Improvement Fund $500,000.00 $500,000.00 Watershed $50,000.00 $50,000.00 Total $50,000.00 $500,000.00 $550,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $550,000.00 $550,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 25 Years $1,000.00 per year starting 01/01/2025 Hazelwood Park Creation and implementation of the Hazelwood Park Master Plan. Hazelwood Park is a 50‐acre park located at 1663 Co. Road C. This park is reaching its effective life cycle and many of the amenities are in poor condition. In addition, one of the major recommendations in the Parks System Master Plan is to fill the need for destination or "signature" parks. Hazelwood is home to Maplewood’s largest soccer complex and is the site for the City’s largest community celebration on the Fourth of July. Staff will work with residents to develop a master plan for this park in 2023 with construction to begin in 2024. Key features will include a new playground, upgraded parking resources restoration, field enhancements, picnic shelter/community gathering facility with restrooms. Staff will partner with the Watershed to address water quality issues within the park and surrounding areas. Additional Information PM19.01 Parks Total Capital Cost $500,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2024 to 12/31/2026 Request description Capital Costs FY2024 FY2026 Total Park Improvements $250,000.00 $250,000.00 $500,000.00 Total $250,000.00 $250,000.00 $500,000.00 Funding Source FY2024 FY2026 Total Park Improvement Fund $250,000.00 $250,000.00 $500,000.00 Total $250,000.00 $250,000.00 $500,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $500,000.00 $500,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 25 Years There will be minor maintenance added to the operating budget for future years. Picnic Shelters in Maplewood Area Neighborhood Planning and construction of picnic shelters at Western Hills, Pleasantview, and Vista Hills Parks. One of the outcomes of the Parks System Master Plan Process was that residents voiced a need for gathering places for families and celebrations. There is a noted absence of these facilities in certain areas of Maplewood, including in the Western Hills, Playcrest, Highland and Vista Hills neighborhoods. Many of the shelters that exist are in need of replacement.This proposal fills that need by adding picnic shelters complete with accessible amenities, and electricity/solar in these underserved areas of the City. Additional Information PM18.03 Parks Total Capital Cost $100,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2025 to 12/31/2025 Request description Capital Costs FY2025 Total Park Improvements $100,000.00 $100,000.00 Total $100,000.00 $100,000.00 Funding Source FY2025 Total Park Improvement Fund $100,000.00 $100,000.00 Total $100,000.00 $100,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $100,000.00 $100,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 12 Years There will be no additional budget impact to the operating budget once this project is completed. Maintenance of these is already incorporated into the annual operating budget. Maplewood Nature Center Improvement Repairs, storage, and exhibit renovation at the Maplewood Nature Center site. The timetable for the improvements is tentative and subject to change. Maplewood Nature Center Visitor Center was built in 1978, added onto in 1994, and had major repairs and maintenance in 2017. A Master Plan to guide improvements and programming was completed in 2019. Improvements needed include: 1) Add storage shed, 2) fix bridges, 3) replace observation decks, 4) repair or replace boardwalk (reaches useful life of 20 years old in 2019), 5) repair or replace patio, 6) install ADA door opener, and 7) replacing indoor exhibits (20 years old in 2024). Additional Information PM18.01 Parks Total Capital Cost $300,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2025 to 12/31/2027 Request description Capital Costs FY2025 Total Park Improvements $300,000.00 $300,000.00 Total $300,000.00 $300,000.00 Funding Source FY2025 Total Park Improvement Fund $150,000.00 $150,000.00 Ramsey County $150,000.00 $150,000.00 Total $300,000.00 $300,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $300,000.00 $300,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 15 Years Additional operating costs will be incurred to maintain the parking lot. These costs will be identified and incorporated into the annual budget after completion. Fish Creek Open Space Improvements at Fish Creek Open Space. Maplewood acquired the 70‐acre Fish Creek site in 2013 and constructed trails in 2016. Partner Great River Greening (GRG) conducted woodland and prairie restoration in 2012‐2015. Maplewood and Ramsey County are discussing the possibility of this site becoming part of the Regional Park System. The next projects at the site, in partnership with Ramsey County, are installing a parking lot, shelter, and a rustic trail along the creek. Additional Information PM16.005 Parks Total Capital Cost $1,000,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2022 to 12/31/2023 Request description Capital Costs FY2023 Total Park Improvements $1,000,000.00 $1,000,000.00 Total $1,000,000.00 $1,000,000.00 Funding Source FY2023 Total G.O. Bonds Tax Abatement $1,000,000.00 $1,000,000.00 Total $1,000,000.00 $1,000,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $1,000,000.00 $1,000,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 25 Years $10,000 per year 2022‐2025. Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. Park Maintenance and Re‐Investmen Parks System Master Plan Implementation. At the time the Parks System Plan was adopted, specific prioritization was given to improvements in the parks system. With more projects than funding available, prioritization was necessary to guide where funds would be allocated. As part of this prioritization process, it was identified that the Maintenance and Reinvestment portion of the plan would be the highest priority and essential to the future health of the parks system. The Maintenance and Reinvestment recommendation identifies $7,000,000 of improvements to our existing system. This addresses the highest priorities that we heard from our residents of "Taking care of what we have" and for trail connectivity throughout our park system. For all of these projects, staff will lead the community through a thorough public process. Future projects will be decided at a later date and will be based on outcomes gained from the Parks System Master Plan. Additional Information PM16.001 Parks Total Capital Cost $300,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2023 to 12/31/2023 Request description Capital Costs FY2023 Total Park Improvements $300,000.00 $300,000.00 Total $300,000.00 $300,000.00 Funding Source FY2023 Total Park Improvement Fund $300,000.00 $300,000.00 Total $300,000.00 $300,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $300,000.00 $300,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 15 Years Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. Harvest Park Creation and implementation of the Harvest Park Master Plan. Harvest Park is a 25 acre park located at 2561 Barclay. This park is reaching its effective life cycle, and many of the amenities are in poor condition. Staff worked with residents to develop a master plan for this park in 2020 and begin implementation of that plan starting in 2023. The plan will likely include a re‐configuration of the ball fields, a picnic shelter, new playground, new internal trails, and additional amenities. Additional Information PM14.020 Parks Total Capital Cost $1,000,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2022 to 12/31/2025 Request description Capital Costs FY2025 Total Park Improvements $1,000,000.00 $1,000,000.00 Total $1,000,000.00 $1,000,000.00 Funding Source FY2025 Total G.O. Bonds Tax Abatement $1,000,000.00 $1,000,000.00 Total $1,000,000.00 $1,000,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $1,000,000.00 $1,000,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 25 Years $1,000.00 per year 2022‐2025. Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. Park Maintenance & Reinvestmen Goodrich Park improvements. One of the major recommendations in the Parks System Plan is to fill the need for destination or "signature" parks. Reinvestment in four centrally‐located parks and connecting them with trails was recommended. One of these signature parks has been identified as Goodrich Park and it is envisioned as a major destination for community gathering in Maplewood. A universally accessible playground was added in 2018 and future improvements will include additional natural resources restoration, ball field upgrades, and a picnic shelter. It will also include a new or renovated concessions building complete with accessible restrooms and storage. Additional Information PM11.020 Parks Total Capital Cost $175,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/2022 to 12/31/2027 Request description Capital Costs FY2023 FY2024 FY2025 FY2026 FY2027 Total Park Improvements $50,000.00 $50,000.00 $25,000.00 $25,000.00 $25,000.00 $175,000.00 Total $50,000.00 $50,000.00 $25,000.00 $25,000.00 $25,000.00 $175,000.00 Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total Park Improvement Fund $50,000.00 $50,000.00 $25,000.00 $25,000.00 $25,000.00 $175,000.00 Total $50,000.00 $50,000.00 $25,000.00 $25,000.00 $25,000.00 $175,000.00 Account Codes (Capital Costs 403‐000‐000‐4720 $175,000.00 $175,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 20 Years $1,000.00 per year. The improvements will require maintenance. Staff time will be allocated to future budges once the improvements are completed. Open Space Improvements Provide funding for open space improvements. Maplewood’s Neighborhood Preserve system includes 15 preserves. Seven of the sites have maintained trails and nine sites have received restoration or active management. The Parks System Master Plan calls for adding trails where appropriate and restoring sites to native vegetation. In 2019, restoration at Prairie Farm preserve was completed (funded by $62,000 grant) and enhancements at Priory Preserve were completed in 2022 (entry, boardwalk, sitting area, restoration). Trails will be constructed at Joy Park (2023), Spoon Lake (2024), and Prairie Farm (2025, short section). Restoration projects are planned for 2023, 2024 and 2027. Additional Information PM08.06 Parks Total Capital Cost $1,360,000.00 Department:Parks and Recreation Type:Other Timeline 01/01/02022 to 12/31/2029 Request description Capital Costs FY2023 FY2024 FY2025 FY2026 FY2027 Beyond FY2027 Total Park Improvements $130,000.00 $130,000.00 $130,000.00 $130,000.00 $140,000.00 $700,000.00 $1,360,000.00 Total $130,000.00 $130,000.00 $130,000.00 $130,000.00 $140,000.00 $700,000.00 $1,360,000.00 Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Beyond FY2027 Total Capital Improvement Fund $130,000.00 $130,000.00 $130,000.00 $130,000.00 $140,000.00 $700,000.00 $1,360,000.00 Total $130,000.00 $130,000.00 $130,000.00 $130,000.00 $140,000.00 $700,000.00 $1,360,000.00 Account Codes (Capital Costs 405‐000‐000‐4640 $1,360,000.00 $1,360,000.00 Project Number Category Contact Person Useful Life Budget Impact Comments Parks Manager 15 Years Savings of $500.00 or more per year due to lower annual maintenance. Park Upgrades to Existing Parks Community field upgrades, equipment, fences, courts at Nebraska, Sunset, Western Hills among others. A main theme identified by our Parks System Master Plan was "Taking care of what we have" in our aging parks system. This proposal will provide the City with resources to continue updating and/or replacing basketball and tennis courts, fields, fences and aging playgrounds to accomplish that goal. Additional Information PM07.01 Parks